PRHSPSC PKT 11-13-2018City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
November 13, 2018 City Hall'
5.00 p.m. Hylebos Conference Room
MEETING AGENDA
1.
CALL TO ORDER
2.
PUBLIC COMMENT (3 minutes)
3.
COMMISSION COMMENTS
4.
COMMITTEE BUSINESS
Topic
Title/ Description
Presenter
Page
Action
Council
or Info
Date
A.
Approval of October 9, 2018 Minutes
3
Action
N/A
B.
Kitchen Replacement Upgrade at Federal Way
Geddes
5
Action
Consent
Community Center
11/20/18
C.
Second Amendment for Community Center Pool
Feldman
9
Action
Consent
Chemicals
11/20/18
D.
2019-2020 Human Services General Fund Grant Funding
Watson
15
Action
Public
Recommendations
Hearing
11/20/18
E.
Police Downtown Substation
Hwang
21
Action
Consent
11/20/18
F.
Washington State Patrol (WSP) for Marijuana
Hwang
27
Action
Consent
Eradication 2018
11/20/18
G.
Agreement between the Washington Traffic Safety
Hwang
41
Action
Consent
Commission (WTSC) and the Federal Way Police
11/20/18
Department to provide Grant Funding for Traffic
Enforcement
Committee Members city staff
Jesse Johnson, Chair John Hutton, Parks Director
Mark Koppang Marylaenicke, Administrative Assistant II
Martin Moore 1
K:\PRHSPS Committee\2018\11-13-2018 Agenda.doc
5. EMERGING ISSUES/PENDING ITEMS
Topic Title/ Description.
A. Homelessness Task Force
6. ADJOURNMENT
Presenter Info Time
Weidenfeld Update 10 mins.
NEXT REGULAR MEETING: December 11, 2018
Committee Members city staff
.Jesse Johnson, aair John Hutton, Parks Director
Mark Koppang Mary>aenicke, Administrative Assistant II
Martin Moore 2
K:\PRHSPS Committee\2018\11-13-2018 Agenda.doc
City of Federal Way
City Council
PARKS, RECREATION. HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday October 9, 2018
5:00 p.m.
SUMMARY
Committee Members in Attendance: Chair Johnson, Committee members Koppang and Moore.
Staff Members in Attendance: Eric Rhoades, Assistant City Attorney, John Hutton, Parks Director,
Chief Andy Hwang, Deputy Chief Kyle Sumpter, Jeff Watson, Human Services Manager, Ade Ariwoola,
Finance Director Yarden Weidenfeld, Senior Policy Advisor, and Mary Jaenicke, Administrative
Assistant II.
Guests: Chair Bobby Jennings and Co -Chair Winston Bell from Federal Way Youth Action Team
(FWYAT), Chair Dr. Bob McKenzie from Chiefs Call/Chiefs Advisory Group
Chair Johnson called the meeting to order at 5:03pm
Commission Comment: None
Public Comment: Lyn Idahosa, Federal Way Collective spoke in favor of having a Police
Accountability Review Board or Citizen's Oversight Board. It would be an effective way to get things
done and allow citizens to have their voices heard. Citizens would feel like they are making a change in
the City. She is aware that there is an Advisory Board, but she thinks that there should be something else
implemented.
BUSINESS ITEMS
Approval of Minutes
Committee member Moore motioned to approve the September 11, 2018 minutes as written.
Committee member Koppang seconded. Motion passed.
First Amendment for the Parks and Recreation Program Guide
Staff is requesting approval of a first amendment to extend the term an additional five years and increase
compensation an additional $148,500.00 for a contract total of $196,378.60. The Parks and Recreation
Guide is the main marketing tool for the Parks and Recreation Department, and it's produced three times
a year. Committee member Moore moved to forward the proposed first amendment to the October
16, 2018 consent agenda for approval. Committee member Koppang seconded. Motion passed.
Washington State Patrol (WSP) Academy Facility Use Agreement
Federal Way Police Motor Officers are required to obtain their certification annually. This certification
takes place at the Washington State Patrol Academy facility. The cost is $300.00 to use the facility.
Committee member Koppang moved to forward option 1 to the October 16, 2018 consent agenda
for approval. Committee member Moore seconded.
COUNCIL DISCUSSION ON EMERGING ISSUES
Federal Way Youth Action Team Program Proposal (FWYAT)
Mr. Jennings, Chair of FYWAT gave a Power Point presentation on FWYAT. FWYAT is a
collaboration of local community members that include parents, youth and representatives from
organizations in Federal Way. Mr. Jennings provided an overview of the program, and discussed
programs needed to fill the gaps, the program budget and the additional resources needed. Chair member
Johnson disclosed that he is on the board of the Federal Way Youth Action Team. A long discussion was
held.
K:\PRHSPS Committee\2018\10-09-2018 Mins.doc
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, October 9, 2018 Summary
Page 2
Chief's Call/Chief's Advisory Group
Chief Hwang stated that the Chief's Advisory Group has been in existence for 13 years, and as a police
department they understand the importance of building a partnership with the community. It's central to
the community's success. They are constantly building relationships to earn trust in the community. Dr.
McKenzie, Chair of the Advisory Group stated that in 2004 a group of citizens were willing to work
internally to get as much information to the Chief and also get information from the Chief to pass onto
the community. The group consists of ten members. It's an opportunity for citizens of a diverse group to
come together and communicate directly with the Police Chief. These meetings are held on a quarterly
basis. The committee discussed the possibility of expanding the group and having each Council member
nominate someone to serve on the Chief s Advisory Group. Participants on the group must pass a
background check, and are encouraged to attend the Citizen's Police Academy. A long discussion
continued.
Homelessness Task Force Update
Mr. Weidenfeld provided a brief update on what has occurred at the task force meetings. The four task
groups are still meeting. Task group 1 is looking at the state of homelessness and the root causes of
homelessness. Task group 2 is looking at the housing and day services, emergency response and
outreach. Task group 3 is working on the quality of life, public health and safety issues. They are also
looking at the issues of trash and shopping carts. Task group 4 is looking at other services available in the
city. They are also looking at a central resource center where all of the community resources could be
listed. Chair Johnson asked if the final report would be available before they vote on the budget. Mr.
Weidenfeld answered that he has spoken with the Mayor, and there should be more funding available in
2020 and that Council has the ability to amend the budget. He stated that some of the recommendations
from the task force will not necessarily cost money.
NEXT REGULAR MEETING
November 13, 2018
ADJOURNMENT
Meeting adjourned at 6:57p.m.
SUBJECT: KITCHEN REPLACEMENT UPGRADE AT FEDERAL WAY COMMUNITY CENTER
POLICY QUESTION: SHOULD THE CITY ISSUE A PURCHASE ORDER FOR REPLACEMENT KITCHEN EQUIPMENT IN
THE AMOUNT OF $38,951.00 TO SMITH AND GREENE COMPANY (WA STATE CONTRACT #03215) AND BE
REIMBURSED THROUGH THE KING COUNTY VETERANS, SENIORS, AND HUMANS SERVICES DEPARTMENT
GRANT THAT WAS RECEIVED BY THE PARKS AND RECREATION DEPARTMENT IN 2018?
COMMITTEE: PRHSPSC
MEETING DATE: Nov 13, 2018
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
F-1 City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Cody Geddes, Recreation Manager DEPT: Parks _ ....... __.......... ...................... ___.._..._............._...........__......
Attachments: Quote from Smith and Green — State Contract #03215
Options Considered:
1. Authorize the award of a purchase order to Smith and Greene for the purchase and installation of kitchen
equipment at the Federal Way Community Center in the amount of $38,951.00?
2. Do not authorize the award of a purchase order with Smith and Greene for the purchase and installation
of kitchen equipment at the Federal Way Community Center in the amount of $38,951.00?
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL:
b DIRECTOR APPROVAL:
CommittF=M�
IniInitial/Date ate
COMMITTEE RECOMMENDATION: "I move to forward the authorization of an award for kitchen equipment at
the Federal Way Community Center in the amount of $38,951. 00 and authorize a PO to be issued to Smith and
Greene, and forward to the November 20, 2018 Full Council consent agenda for approval. "
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of authorizing an award for kitchen equipment at the
Federal Way Community Center in the amount of $'38,951.00 and authorize a PO to be issued to Smith and
Greene. "
(BELOW TO BE COMPLETED B Y CITY CLERK'S OFFICE)
COUNCIL ACTION:
E-1 APPROVED COUNCIL BILL #
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 12/2017 RESOLUTION #
Project Code: CITY—
OF-
SMITH mg GREENE
Project:
City of Federal Way - Parks
Recreation and Cultural Services
876 5 333rd St
Federal Way, WA 98003-6343
Job Reference Number: 13170
Quote
From:
Smith & Greene Company
Mark Bennett
19015 66th Ave. South
Kent, WA 98032-1154
425-656-8000
(425)988-6658 (Contact)
10/24/2018
Item My Description Sell Sell Total
1 1 ea REACH -IN REFRIGERATOR $2,815.00 $2,815.00
True Manufacturing Co., Inc. Model No. STG1R-1S-HC
SPEC SERIES• Refrigerator, Reach -in, one -section, stainless steel front,
aluminum sides, (1) stainless steel door with lock, cam -lift hinges,
digital temperature control, aluminum interior, (3) gray shelves, LED
interior lights, 5" castors, R290 Hydrocarbon refrigerant, 1/4 HP,
115v/60/1,3.8 amps, NEMA 5-1513, cULus, UL EPH Classified, MADE IN
USA, ENERGY STAR•
1 ea Warranty - 3 year parts and labor, please visit www.Truemfg.com for
specifics
1 ea Warranty - 5 year compressor (self-contained only), please visit
www.Truemfg.com for specifics
1 ea Door hinged right standard
1 ea (3) vinyl shelves and shelf supports standard per section
1 st S' castors, set of 4, standard
ITEM TOTAL: $2,815.00
1 1 ea REACH -IN REFRIGERATOR $2,680.00 <Alternate>
City of Federal Way - Parks Recreation
and Cultural Services
6
Initial:
Page 1 of 4
True Manufacturing Co., Inc. Model No. T -23 -HC
Refrigerator, Reach -in, one -section, stainless steel door, stainless
[
steel front, aluminum sides, clear coated aluminum interior with
stainless steel floor, (3) adjustable PVC -coated wire shelves, interior
lighting, 4" castors, R290 Hydrocarbon refrigerant, 1/5 HP, 115v/60/1,
2.8 amps, NEMA 5-15P, cULus, UL EPH Classified, CE, MADE IN USA
1 ea
Self-contained refrigeration standard
<Alternate>
1 ea
Warranty - 5 year compressor (self-contained only), please visit
<Alternate>
www.Truemfg.com for specifics
1 ea
4" Swivel castors, standard (adds 5" to OA height)
<Alternate>
1 ea
Warranty - 3 year parts and labor, please visit www.Truemfg.com for
<Alternate>
specifics
1 ea
Door hinged right standard
<Alternate>
ITEM TOTAL: <Aiternate>
$2AM00
2 1 ea
REACH -IN REFRIGERATOR $3,745.00
$3,745.00
City of Federal Way - Parks Recreation
and Cultural Services
6
Initial:
Page 1 of 4
Smith & Greene Company
Io/24/201E
Item Qty Description Sell Sell Total
True Manufacturing Co., Inc. Model No. STG2R-2S-HC
SPEC SERIES• Refrigerator, Reach -in, two -section, stainless steel front,
aluminum sides, (2) stainless steel doors with locks, cam -lift hinges,
digital temperature control, aluminum interior, (6) gray shelves, LED
interior lights, 5" castors, R290 Hydrocarbon refrigerant, 1/2 HP,
115v/60/1,5.9 amps, NEMA 5-15P, cULus, UL EPH Classified, MADE IN
ITEM TOTAL: <Akernate> $3,W.00
3 1 ea DISHWASHER, DOOR TYPE $7,300.00 $7,300.00
Jackson WWS Model No. TEMPSTAR
JTW r TempStar• Dishwasher, door type, high temperature electric tank heat
with built-in booster, universal (straight-thru/corner) type,
approximately (58) racks/hour capacity (0.89 gallons per rack),
i` stainless steel exterior, universal timer, Sani-Sure, dishtable not
included, cETLus, ETL-Sanitation, ENERGY STAR•
lea 1 year parts & labor warranty, continental USA, standard
1 ea 70 degree rise booster heater, standard
1 ea 208V/60/3 -ph, 10.5 kw, 46.3 amps
ITEM TOTAL: $7,300.00
4 lea CONVECTION STEAMER, COUNTERTOP $10,130.00 $10,130.00
Cleveland Range Model No, 21CGA5
i
Steamcraft• Ultra 5 Convection Steamer, Gas, countertop, 1
o compartment, (5) 12 x 20 x 2-1/2" pans/compartment capacity, 60 -
minute mechanical timer & manual (continuous steaming) bypass
switch, automatic boiler blowdown, left-hand hinged door, controls
on right, split water connection, steam shut-off switch, stainless steel
City of Federal Way - Parks Recreation
and Cultural Services
Initial -
Page 2 of 4
USA
1 ea
Warranty - 3 year parts and labor, please visit www.Truemfg.com for
specifics
1 ea
Warranty - 5 year compressor (self-contained only), please visit
www.Truemfg.com for specifics
1 ea
Left door hinged left, right door hinged right standard
1 ea
(3) vinyl shelves and shelf supports standard per section
1 st
5" castors, set of 4, standard
ITEM TOTAL
$3,745.00
1 ea
REACH4N REFRIGERATOR $3,565.00
<Alternate>
True Manufacturing Co., Inc. Model No. T -49 -HC
Refrigerator, Reach -in, two -section, stainless steel doors, stainless
front, aluminum sides, aluminum interior with stainless steel
steel
floor, (6) adjustable PVC -coated wire shelves, interior lighting, 4"
castors, R290 Hydrocarbon refrigerant, 1/2 HP, 115v/60/1, 5.4 amps,
NEMA 5-15P, MADE IN USA, cULus, UL EPH Classified, CE
1 ea
Self-contained refrigeration standard
<Alternate>
1 ea
Warranty - 5 year compressor (self-contained only), please visit
<Alternate>
www.Truemfg.com for specifics
1 ea
4" Swivel castors, standard (adds 5" to OA height)
<Altemate>
1 ea
Warranty - 3 year parts and labor, please visit www.Truemfg.com for
<Alternate>
specifics
1 ea
Left door hinged left, right door hinged right standard
<Alternate>
ITEM TOTAL: <Akernate> $3,W.00
3 1 ea DISHWASHER, DOOR TYPE $7,300.00 $7,300.00
Jackson WWS Model No. TEMPSTAR
JTW r TempStar• Dishwasher, door type, high temperature electric tank heat
with built-in booster, universal (straight-thru/corner) type,
approximately (58) racks/hour capacity (0.89 gallons per rack),
i` stainless steel exterior, universal timer, Sani-Sure, dishtable not
included, cETLus, ETL-Sanitation, ENERGY STAR•
lea 1 year parts & labor warranty, continental USA, standard
1 ea 70 degree rise booster heater, standard
1 ea 208V/60/3 -ph, 10.5 kw, 46.3 amps
ITEM TOTAL: $7,300.00
4 lea CONVECTION STEAMER, COUNTERTOP $10,130.00 $10,130.00
Cleveland Range Model No, 21CGA5
i
Steamcraft• Ultra 5 Convection Steamer, Gas, countertop, 1
o compartment, (5) 12 x 20 x 2-1/2" pans/compartment capacity, 60 -
minute mechanical timer & manual (continuous steaming) bypass
switch, automatic boiler blowdown, left-hand hinged door, controls
on right, split water connection, steam shut-off switch, stainless steel
City of Federal Way - Parks Recreation
and Cultural Services
Initial -
Page 2 of 4
Smith & Greene Company
10/24/2018
Item City Description Sell Sell Total
construction, 70,000 BTU, 4" adjustable legs
1 ea 1 -year parts & labor warranty, standard
lea 5 year pro -rated parts warranty on boilers & steam generators
lea 3 year Convection Steamer Door Warranty, standard
lea Performance start-up included at customer request after equipment is
installed (Free Water Quality Check included) (contact Cleveland Sales
Representative for details)
lea Natural Gas
lea (VOS115) 115v/60/1 -ph, 4.0 amp, standard
1 ea Right hand door hinging not available
ITEM TOTAL: $10,130.00
5 1 ea CONVECTION OVEN, GAS $2,955.00 $2,955.00
Southbend Model No. BGS/12SC
Bronze Convection Oven, gas, single -deck, standard depth, solid state
controls, 60 -minute cook timer, electronic ignition, oven interior light,
stainless steel front, top, sides & door, porcelain interior, 26" painted
steel triangular legs,120v/60/1-ph, NEMA 5-15P, 1/2 HP, 54,000 BTU,
CSA, NSF
lea 1 year parts & labor including doors warranty, std
lea Natural Gas
ITEM TOTAL $21955.00
6 1 ea RANGE, 48", 4 BURNERS, 24" GRIDDLE
Southbend Model No. 4481EE-2TL
r f Ultimate Restaurant Range, gas, 48", (4) non -clog burners, standard
grates, (1) 24" griddle left, thermostatic controls, standing pilot, (2)
space saver ovens with battery spark Ignition, includes (1) rack per
oven, 22-1/2" flue riser with shelf, stainless steel front, sides, shelf &
6" adjustable legs, 270,000 BTU, cCSAus, CSA Flame, CSA Star, NSF
(Note: Qualifies for Southbend's Service First'"" Program, see Service
First document for details)
1 ea Standard one year limited warranty (range)
1 ea NOTE: 22.5" high flue riser, with heavy duty shelf, standard
1 ea Additional one year warranty (range) (net)
Your program with Southbend includes the additional one year
warranty at no charge for this range
1 ea Natural Gas
$7,600.00 $7,600.00
lea Battery spark ignition (for open top burners, charbroilers, hot tops and $140.00 $140.00
griddles)
lea Casters, 2 locking & 2 standard, in lieu of legs $225.00 $225.00
ITEM TOTAL- $7,965.00
7 lea INSIDE DELIVERY $500•00 $500.00
Smith & Greene Co, Model No. INSIDE DELIVERY
Uncrate, set in place. Does not include final connections.
ITEM TOTAL: $SOO.00
Merchandise $35,410.00
Tax 10% $3,541.00
Tota I $38,951.00
City of Federal Way - Parks Recreation Initial:
and Cultural Services Page 3 of 4
COUNCIL MEETING DATE: November 20, 2018ITEM #:
............ ..... ................... ..................................... ................. _.......................................................... ...................... _........................................................... _....... _........... .._.......... ....................... --.............................. ....................... - ..... _....................
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: SECOND AMENDMENT FOR COMMUNITY CENTER POOL CHEMICALS
POLICY QUESTION: Should the Council authorize a second amendment to a Goods and Services Agreement
with ORCA Pacific Inc.
COMMITTEE: PRHSPS MEETING DATE: Nov. 13, 2018
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: CRAIG FELDMAN, AQUATICS COORDINATOR DEPT: Parks
_._........................_..........................................._..................._................_ ._...................... __.................................................._....................................._... _........_...............__.........__._.....- --- __......_........._.._
Background: In 2017 the City entered into a Goods and Services Agreement with ORCA Pacific Inc. for the
purpose of obtaining chemicals and equipment needed to disinfect and balance the bodies of water at the
Community Center for an amount not to exceed $50,000.00. By mutual agreement, we seek to amend the
original agreement to extend the term to December 31, 2019 and to increase the total compensation amount to
$160,000.00.
Attachments: Memo
Amendment No. 2 Goods and Services Agreement for Community Center .Pool Chemicals
Options Considered:
1. Authorize a second amendment to the ORCA Pacific Inc. Agreement with a total compensation of
$160,000.00.
2.Do not authorize a second amendment and provide direction to staff. _ _ _ ___.... ,_„__..... __.. _.A._ _._...____... _.................
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL• JI J / / 1r DIRECTOR APPROVAL: Cr�IJ !S
C i Caa cil InitiaUDate
InitiaMate initial/Date
COMMITTEE RECOMMENDATION: I move to forward the proposed second amendment to the November 20, 2018
consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the proposed amendment and authorize the Mayor to sign
said agreement. "
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
C1 APPROVED COUNCIL BILL #
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 12/2017 RESOLUTION #
9
4ik
OF Federal Way
MEMORANDUM
Date: November 1, 2018
To: Parks, Recreation, Human Services & Public Safety Committee
From: Craig J. Feldman, Aquatics Coordinator
Re: Awarding of Pool Chemical Contract to ORCA, Pacific, Inc.
Since 2003, when the City of Federal Way first began operating an Aquatic venue, the
provider of the pool chemicals necessary to disinfect and balance the pool water has
been ORCA Pacific Inc. The City has been able to use the same pricing model for these
products that King County has obtained from ORCA Pacific through a competitive bid
process, the last of which was completed in 2016. Written into said agreement was a
clause that read that the per unit pricing could be increased on a yearly basis once
written notification was issued from the vendor.
It has now come to my attention that several products that the City of Federal Way uses
for its facilities are not used by King County so the per unit pricing for those products do
not appear in King County's bid from ORCA Pacific. This should not be a factor for not
entering into a new contract for 2019. There are several reasons that ORCA Pacific is
the preferred choice for the purchase of the required chemicals.
The service that has been provided by ORCA Pacific since the City entered into an
agreement has been outstanding. Same day service when ordering products has been
almost always the case. In emergency situations, when repair parts have been needed,
they have been either delivered quickly or, because of the warehouses close proximity to
the facility, staff has been able to pick up the needed items, which always seem to be in
stock.
The main reason for the continued relationship with this company is their ability to
provide technical support on the equipment related to the swimming pools and the spray
park including; the ultraviolet systems, chemical delivery systems, filtration systems as
well as the steam generator for the steam room at the Community Center. There are no
other chemical suppliers locally that are known to be able to provide this level of service.
The cost for the previously mentioned services are covered within the contract with
ORCA Pacific. Even with the price increases from 2018, the yearly cost for the needed
chemicals and the anticipated technical services, the requested dollar amount for 2019
is the same as the 2018 agreement.
10
A 1%. CITY Of
Way
vmtzt�.,6�
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253)835-7 0flC1
www atyoffecieratwt�y corn
AMENDMENT NO.2
TO
GOODS AND SERVICES AGREEMENT
FOR
COMMUNITY CENTER POOL CHEMICALS
This Amendment ("Amendment No. 2") is made between the City of Federal Way, a Washington municipal
corporation ("City"), and ORCA Pacific Inc., a "Washington corporation" ("Contractor"). The City and Contractor
(together "Parties"), for valuable consideration and by mutual consent of the Parties, agree to amend the original
Agreement for Community Center Pool Chemicals, ("Agreement") dated effective January 4, 2017 as amended by
amendment No. 1, as follows:
1. AMENDED TERM. The term of the Agreement, as referenced by Section 1 of the Agreement and any prior
amendments thereto, shall be amended and shall continue until the completion of the Services, but in any event no
later than December 31, 2019 ("Amended Term").
2. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the
Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or
method of payment, as delineated in Exhibit B-2, attached hereto and incorporated by this reference. The Contractor
agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the
negotiated rate for the Amended Term. Except as otherwise provided in an attached Exhibit, the Contractor shall be
solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and
payment of this Agreement.
3. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior
amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by
either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the
previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been
performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The
provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names
appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding
on the parties of this contract.
[Signature page follows]
11
AMENDMENT - 1 - 3/2017
QTY OF
Federal Way
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-8325
(253) 835-7000
wtww cJWfadetrahvay com
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY:
By:
Jim Ferrell, Mayor
DATE:
ORCA PACIFIC INC:
By:
Printed Name:
Title:
Date:
STATE OF WASHINGTON )
) ss.
COUNTY OF
ATTEST:
Stephanie Courtney, CMC, City Clerk
APPROVED AS TO FORM:
J. Ryan Call, City Attorney
On this day personally appeared before me to me known to be the
of that executed the foregoing
instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for
the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument
and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this day of
AMENDMENT
20
Notary's signature
Notary's printed name
Notary Public in and for the State of Washington.
My commission expires
12
-2-
3/2017
CITY OF CITY HALL
"%.... Federal Way3332, Avenue South
>=��r�r war, w� sa��-a3�s
(253) 835-Tt}Ofl
4vww Cit)lOffBl�E3(AElN73)-corn
EXHIBIT B-2
ADDITIONAL COMPENSATION
1. Total Compensation: In return for the Services, the City shall pay the Contractor an additional amount not to
exceed Fifty- Five Thousand and 00/100 Dollars ($55,000.00). The total amount payable to Contractor pursuant to
the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed One
Hundred Sixty Thousand and 00/100 Dollars ($160,000.00).
2. Method of Compensation: Payment by the City for goods and services will be made after the delivery of
goods or services have been performed. A voucher or invoice shall be submitted by the Contractor to be
approved by the City representative. Payment shall be made on a monthly basis, thirty (30) days after receipt of
such voucher or invoice. Good and Services shall reflect the prices listed below and shall remain constant for
the duration of this agreement.
Sodium Hypochlorite 12.5%
Bulk Delivery per Gallon
$2.84
Sodium Hypochlorite 12.5%
15 Gal. Carboy
$68.05
Acid Magic No Skin Bum/Reduced Fuming
15 Gal. Carboy
$110.35
Muriatic Acid, HASA
1 Gallon
$9.27 ea.
Calcium Chloride 96-98%
50 lb. Bag
$28.90 ea.
Sodium Bicarbonate
50 lb. Bag
$24.36 ea.
Prices do not include Washington State sales tax.
13
AMENDMENT -3 - 3/2017
This Page Left Blank Intentionally
14
SUBJECT: 2019-2020 HUMAN SERVICES GENERAL FUND GRANT FUNDING RECOMMENDATIONS
POLICY QUESTION: Should the City Council approve the funding recommendations for the 2019 - 2020
Human Services General Fund (HSGF) grants?
COMMITTEE: Parks, Recreation, Human Services, & Public Safety MEETING DATE: 11/13/2018
CATEGORY:
❑ Consent ❑ Ordinance ® Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Jeffrey D. Wats- Manager............................. ..... ............................_...
Attachments: Staff Report
Human Services Commission (HSC) 2019-2020 grants funding recommendations and
Contingency Plan
Options Considered:
1. Approve the Human Services Commission's funding recommendations for 2019-2020 Human Services
General Fund grants and the Contingency Plan.
2. Direct staff to make changes to the Human Services Commission's funding recommendations for the 2019-
2020 Human Services General Fund grants and the Contingency Plan.
MAYOR'S
MAYOR APPROVAL:
TION: Option 1
1► r
mm Counci
Initial/Date Initial/Date
/DIRECTOR APPROVAL:
DD ,
COMMITTEE RECOMMENDATION: I move to forward the Human Services General Fund grants
recommendations and Contingency Plan to the December 4, 2018 agenda for public hearing and approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the 2019-2020 Human Services General Fund grants in
the amount of $536,000. The individual grant amounts shall be subject to the contingency that should funding
for the human services general fund grants be greater than anticipated, the Human Services Commission would
select, at a future meeting, specific programs to be recommended for receiving additional funding, and that in
the event of a funding decrease, a pro rata adjustment would be made to all grants except those that would
result in a grant amount of less than $5,000. "
15
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
First reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED — 12/2017
RESOLUTION #
16
CITY OF FEDERAL WAY
MEMORANDUM
DATE: October 23, 2018
TO: City Council Members
VIA: Jim Ferrell, Mayor
FM: Jeff Watson, Community Services Manager
Sarah Bridgeford, CDBG/Human Services Coordinator
SUBJECT: 2019-2020 Human Services General Fund Grant Funding Recommendations
This memorandum is to provide additional background and clarification for City Council
regarding the recommendations of the Human Services General Fund grants for the 2019-2020
Biennium.
Background:
The City of Federal Way provides funding for community services from the City's general fund
and the Community Development Block Grant (CDBG) program on a biennial basis. The
funding is available to human services agencies via an application process that is common to 17
participating cities from throughout King County outside of Seattle. The application is known as
the Common Application Process or Share IApp. A smaller application process known as the
Parallel Application provides funding to small organizations that serve under -served, under-
represented, and under -resourced populations. The recommendations for 2019-2020 are based on
the proposed budget of $536,000 for the HSGF grants per year. Additionally, $100,440 of CDBG
funding per year is anticipated to be available for community services grants and will be
considered by City Council as part of a separate process to approve the 2019 Annual Action
Plan.
The Federal Way Human Services Commission (HSC) is tasked with reviewing and evaluating
applications for funding and making recommendations to City Council regarding what agencies
should be funded and in what amounts. As part of the Common Application Process, the City
received a total of 86 applications, of which 71 were complete and on time and thus considered
for funding. The 71 applications requested a total of $1,375,740 in funding. The Parallel
Application process received nine applications for a total funding request of $48,600. Combined,
the two processes received 80 complete, on time applications requesting $1,424,340 annually for
the $536,000 in the proposed budget.
This represents the highest number of applications and the highest aggregate request received to
date. The recommendations by the HSC are responsive to demands for homeless services and
result in a greater number of agencies receiving recommendations for less than the requested
amount in order to maintain support for a full continuum of services for Federal Way residents.
17
Applications and Funding Recommendations:
HSGF applications were received through a Notice of Funds Available process, which closed
April 10, 2018. The types of programs for which funding was requested include emergency
services, domestic violence services, homeless services, counseling, refugee services,
employment and education, and others. Applications were grouped into the four strategic funding
areas:
1) Support basic needs;
2) Promote individual and community safety;
3) Comprehensive human services framework and address the service needs of special
needs groups to fully participate in the community; and
4) Provide a supportive environment and services for low-income families with children.
The HSC recommended funding for a total of 43 applications for HSGF funding. Annual funding
by strategy area is summarized below.
*Includes $15,000 for the Parallel Application
The attached spreadsheet lists all the applications that were reviewed, except those that were
disqualified, the amounts requested, and the recommended funding amount, where applicable.
The projects/programs recommended for funding are based upon the budgeted $536,000 per
year.
Human Services Commission Action:
On Monday, October 15, 2018, the HSC voted to recommend HSGF funding for the 2019-2020
biennium for the 43 projects/programs shown on the attached spreadsheet. The motion included
contingency language that provides for adjustments to funding in the event HSGF budgets are
greater or less than the amount specified. The contingency plan recommended by the HSC was
that should funding for the HSGF grants be increased, the HSC would select, at a future meeting,
specific programs to recommend for receiving additional funding and that, in the event of a
funding decrease, the HSC recommends a pro rata adjustment to all grants except those that
would result in a grant amount of less than $5,000.
The CDBG funding recommendations will be included in the 2019 Annual Action Plan for City
Council consideration. The Annual Action Plan is expected to be presented for consideration on
January 2, 2019.
18
Number of funded
Recommended
Percent of
Applications
Amount
Total Funding
Strategy #1
15
$264,000
49%
Strategy #2
7
$ 59,000
11%
Strategy #3*
14
$121,000
25%
Strategy #4
7
$ 77,000
14%
*Includes $15,000 for the Parallel Application
The attached spreadsheet lists all the applications that were reviewed, except those that were
disqualified, the amounts requested, and the recommended funding amount, where applicable.
The projects/programs recommended for funding are based upon the budgeted $536,000 per
year.
Human Services Commission Action:
On Monday, October 15, 2018, the HSC voted to recommend HSGF funding for the 2019-2020
biennium for the 43 projects/programs shown on the attached spreadsheet. The motion included
contingency language that provides for adjustments to funding in the event HSGF budgets are
greater or less than the amount specified. The contingency plan recommended by the HSC was
that should funding for the HSGF grants be increased, the HSC would select, at a future meeting,
specific programs to recommend for receiving additional funding and that, in the event of a
funding decrease, the HSC recommends a pro rata adjustment to all grants except those that
would result in a grant amount of less than $5,000.
The CDBG funding recommendations will be included in the 2019 Annual Action Plan for City
Council consideration. The Annual Action Plan is expected to be presented for consideration on
January 2, 2019.
18
DRAFT
HSC 2019 and 2020 HSGF CDBG PS Recommended
1
if J/ J� `ti'�.tf ',%" :;-%/� r/�/,, lY �➢C'/,.e`��dJ;'�'�j� �,�/��Y �., ,.:i�4
Catholic Community Services of King County Emergency Assistance $14,850 -$9,000.00
1
Catholic Community Services of King County
Federal Way Day Center
$75,000
$33,000.00
1
Catholic Community Services of King County
Reach Out
$25,0D0
$23,000.00
1
Federal Way Community Caregiving Network
Rent Assistance and Emergency Shelter Program
$25,000
$21,000.00
1
Feminist Women's Health Center DBA Cedar
River Clinics
Reproductive Health Care for Low Income Women
$6,800
1
Friends of Youth
TLP Housing for Homeless Young Adults and
Young Families
$50.000
1
Health Point
Health Pant Dental
$25,000
$23,000.00
1
HealthPoint
HealthPoint Medical
$15,000
$14,000.00
1
Hopelink
Housing
$10,000
1
Hospitality House
Hospitality House
$15,000
$10,000.00
1
International Community Health Services
ICHS Dental
$40,000
1
International Community Health Services
ICHS Medical
$40,000
1
Kent Youth and Family Services
Watson Manor Transitional Living Program
$7,500
$7,000.00
1
Mary's Place Seattle
A Place to Call Home: Mary's Place
$75,000
$17,000.00
1
Multi -Service Center
Federal Way Food 3 Clothing Bank
$32,000
$30,000.00
1
Multi -Service Center
Infant Feeding Comer
$10,000
$9,000.00
1
Multi -Service Center
Rent & Emergency Assistance
$32,800
$32,800.00
1
Multi -Service Center
Shelter and Transitional Housing
$32,000
$30,000.00
1
Nexus Youth 6 Families
Nexus Arcadia House
$11,500
$6,000.00
1
Renton Ecumenical Association of Churches
(REACH)
REACH Center of Hope
$22,000
1
Seattle King County Department of Public Health
South King County Mobile Medical Program
$12,000
W000-00
00
1
St. Vincent de Paul of Seattle King County
Emergency Human Services City of Federal Way
$25,600
400000
2
Asian Counseling and Referral Service
Whole health Oriented Mental Health Program
$21,750
2
Bridge D7isati0ity.Ministines
Meyer Medical Equipment Center
$1,500
2
Consejo Counseling and Referral Service
Domestic Violence Community Advocate Program
$15,D00
$10,000.001
2
Crisis Clinic
King County 2-1-1
$19,000
$9,D001
2
Crisis Clinic
Teen Link
$6,500
$5,000.00
2
King County Sexual Assault Resource Center
Comprehensive sexual assault advocacy services
$21,840
$20,000.00
2
Life Wire
Housing Stability Program
$14,987
2
L'rfeWire
Survivor Advocacy Services
$25,900
2
Washington Poison Center
Washington Poison Center Emergency Services
$5,000
$5,000.00
2
YWCA Seattle I King I Snohomish
Domestic Violence Services
$15,000
$5,000.00
2
YWCA Seattle I King I Snohomish
DV Children's Services
$10,000
$5,000.00
3
ANEW
ANEW
$8,670
I if
$8,670.00
3
Birth to Three Developmental Center
Family Services Program
S38 Opp
$19,000.00
3
Catholic Community Services of King County
Volunteer Services
$12,0130
$11,000.00
3
Children's Therapy Center
Pediatric Therapy for Children with Special Needs
$9,288
$8,000.00
3
City of Federal Way Parks Department
City of Federal Way Inclusion Program
$35,000
$26,792.00
3
Community Homes, Inc.
Housing Readiness Workshop Series for Adults with
Intellectual/Developmental Disabilities
$5,000
3
Federal Way Senior Center
Nutritional Meal Program
$30,000
$28.000.00
3
Highline College
Highline College StartZone
$25,000
3
Lutheran Community Services Northwest
Lutheran Community Services Northwest - Family
Resource
$10,000
. 3
Lutheran Community Services Northwest
Lutheran Community Services Northwest Refugees
NorthwestCounseling
$10,000
3
MCNA
Job training in Coding and Digital Marketing
$13,800
19
DRAFT
HSC 2019 and 2020 HSGF CDBG PS Recommended
3
Mother Africa
ARI- building Sustainable Alliances for African
Rekyeeand" rants
$10,000
$5,000.00
3
New Roots Fund
New Roots Fund Business Training
$12 000
3
Orion Industries
Employment Services
$10,0130
$10,000.
3
Partner In Employment
Employment and Training
$10,000
3
Puget Sound Training Center
Pathways to SelfSufficiency: Adult Employment &
Training
$6•500
$6000.00
3
Refugee Women's Alliance
Basic Needs Program
$16,800
$5,000.00
3
Somali Youth and Family Club
SYFC City Support Program
$25,200
$5,000.00
3
Sound (formerly Sound Mental Health)
PATH (Project for the Assistance of Transition from
Homelessness)
$10,000
$9,000.00
3
Sound Generations
Meals on Wheels
$17,618
$16,000.00
3
Sound Generations
Volunteer Transportation Program
$10,500
$9,000.00
3
Ukrainian Community Center of Washington
CFI (Crisis Family Intervention)
$15,000
3
Ukrainian Community Center of Washington
RURAP (Russian Ukrainian Refugee Assistance
Program)
$15,000
3
UTOPIA (United Territories Of Pacific Islanders
Alliance - Seattle
UTOPIA's New Possibilities Program
$15,000
3
Washington Autism Alliance & Advocacy
Family Health Insurance Navigation: Bridging Gaps
Between Youth Parents and Systems.
$9.653
3
West African Community Council
WACC Immigration Legal Program
$26,500
3
Discitpack Academy
SM0
3
Brun aft While
3
Congowas insawa on Natwodt
$7,
3
Folklore Moacow Tonantilm
3
pederpi, Way Y6ulh Acson 70Bft
3
Pacific Asian EMPOOGMWO PMW9-
$7.
3
PUM AtlN•k Twft,and IM04"10
$02-0-
3
Seeth Kipg Teel LWWY
3
4
Moffma
Boys & Girls Clubs of King County
Federal Way Boys & Girls Club & EX3 Teen Center
$18 000
$6 000.
4
Child Care Resources
Child Care Financial Assistance
$14,270
4
Child Care Resources
Information and Referral /Technical Assistance
$6,871
4
Childhaven
Childhaven
$48,790
4
Communities In Schools of Federal Way
Mentoring
$10,000
$9,000.00
4
Communities In Schools of Federal Way
School Outreach Coordinators
$10,0001
$9,000.00
4
Institute for Family Development
PACT (Parents and Children Together)
$18,500
$16,000.00
4
Kent Youth and Family Services
Behavioral Health Programs
$12,081
$8,000.00
4
Mufti -Service Canter
Youth Employment and Education Services
$12,17
$12,178.00
4
Pediatric Interim Care Center
Infant Withdrawal Program
$10,000
$10,000.00
4
Valley Cities Counseling & Consultation
Mental Health Counseling Federal Way
$36,050
$20,000.00
4
WAPI Community Services
Behavioral Health Outreach & Prevention Education
13 944
$9.000.001
20
SUBJECT: POLICE DOWNTOWN SUBSTATION
POLICY QUESTION: Should the City of Federal Way / Federal Way Police Department renew the lease with
Balli Road, LLC for the Downtown Police Substation?
COMMITTEE: PRHS&PSC
MEETING DATE: November 13,
2018
CATEGORY:
Z Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Commander Casey Jones DEPT: Police
Attachments: Staff Report
2018 Substation Amendment 3
Options Considered: , 1. Accept the recommendation to renew the lease.
2. Reject the recommendation to renew the lease.
MAYOR'S
: Mayor recommends Option #1.
MAYOR APPROVAL: . /% / ''d jJ , l DIRECTOR APPROVAL: �«
Co mite Council Initial/D.te
Initial/Date Initial/Date
COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the November 20, 2018 consent
agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of Amendment No. 3 with Balli Road, LLC for the Police
Downtown Substation Lease Agreement, effective January 1, 2019 through December 31, 2020 with a total
compensation of $3, 000 to be paid monthly, and authorize the Mayor to sign said agreement. "
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 12/2017 RESOLUTION #
21
CITY OF FEDERAL WAY
MEMORANDUM
DATE: November 13, 2018
TO: City Council Members
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Lease renewal of Downtown Police Substation
Financial Impacts:
The cost to the City for the Downtown Police Substation was included within the approved
budget under the Police Department, budget line 001-2100-111-521-34-452. Upon
completion of the agreement with the licensor, costs will be $3000 per month ($36000 per
year) for a two-year lease.
Background Information:
Since 2014, the police department has leased office space (the Downtown Police
Substation) at the Park Lane Executive Center at 31620 23rd Ave South, Suite #102,
Federal Way, WA 98003.
A substation is a mini police office that has a limited number of services — computer
workstations, a call box so that citizens can report problems, meeting rooms, offices,
storage, and report writing areas. It is currently home to our Traffic Unit and Special
Operations Unit. No suspects are processed at this location.
Due to its proximity to the Federal Way Transit Center, this location is highly visible.
We have a monument sign that is visible from both South 317th Street and 23`d Avenue
South, and there is a 911 call box installed on the main entrance to the building. This
location is conveniently located so that citizens can arrive via public transit lines, on
bicycle, on foot, or in personally -owned vehicles. It is in the downtown core area with
easy access to Interstate 5 and major arterial streets.
The police department and the licensor have agreed to two prior amendments (extensions)
for our agreement at this location. This would be the third amendment (extension).
22 Rev. 7/18
CITY OF CITY HALL
Federal Way Feder 8th y, WA
South
8003
Fedet'a! Way, WA 98003-6325
(283) 833-7000
www cid com
AMENDMENT NO.3
TO
LICENSE AGREEMENT
BETWEEN BALLI ROAD, LLC and THE CITY OF FEDERAL WAY
This Amendment ("Amendment No. 3") is made between the City of Federal Way, a Washington municipal
corporation ("City" or "Licensee"), and BALLI ROAD, LLC, a Washington Limited Liability Company
("Licensor"). The City and Licensor (together "Parties"), for valuable consideration and by mutual consent of the
Parties, agree to amend the original Agreement for police office space dated January 22, 2014, as amended by
Amendment Nos. 1 and 2 as follows:
WHEREAS, Licensor is the owner of certain real property that includes office space containing fixtures and
equipment located at 31620 23rd Ave South, Suite #102, Federal Way, WA 98003 (The "Property"); and
WHEREAS, the City's police department needs an indoor office facility to use as a downtown substation; and
WHEREAS, Licensor has agreed to permit Licensee to use the Property for such police office use subject to certain
conditions; and
WHEREAS, the City's police department occupied the office space beginning February 1, 2014; and
WHEREAS, the Licensee desires to use the Property, subject to the terms and conditions provided for herein. The
parties extended the lease term to January 31, 2017 (AMENDMENT No. 1) and then again from that date to
December 31, 2018 (AMENDMENT No. 2).
NOW, THEREFORE, for good and valuable consideration, the receipt of which are hereby acknowledged and the
terms of which are hereinafter outlined, the parties agree to the following amendments:
1. The License Term shall be amended to remain in effect until December 31, 2020.
2. Licensee shall pay the Licensor rent in the amount of $3000 per month commencing January 1, 2019 for
use of the Property during the amended term of this agreement.
3. Licensor may not terminate this Agreement early for any reason. Upon natural termination of the License
on December 31, 2020, Licensee shall quietly and peaceable surrender the Licensor's Property in a manner
that fully complies with all applicable state, federal, or local statute, regulation, or ordinance and will leave
the Licensor's Property in as good condition as such Property was in at the time of Licensee's entry on the
Property under this Agreement. Furthermore, the terms of this Agreement that would, by their nature,
survive termination, including, without limitation, the terms that govern Licensee's remove obligations and
Licensee's indemnification obligations, as well as this survival provisions, will survive any termination or
expiration of the Agreement.
23
A NA P VnTV PVT - 1 - 3/2017
CITY OR
Federal
CITY HALL
Way 33325 8th Avenue South
Fodentl Way, WA 98003-6325
(253) 835-7000
www dtyoffederahtw can
4. All notices, demands, or requests required or permitted to be given under this Agreement shall be hand -
delivered or sent by mail, return receipt requested and addressed to the parties as follows:
LICENSOR: Balli Road, LLC
c/o Power Property Consultants, Inc.
3162023 rd Ave South #200
Federal Way, WA 98003
Attn: John Hunt
Tel 253-214-2141
LICENSEE: Federal Way Police Department
33325 8"' Ave South
Federal Way, WA 98003
Attn: Chief Andy Hwang
Tel 253-835-6701
5. All other terms and provisions of the Agreement, together with any prior amendments thereto, not
modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party
consistent with the authority of the Agreement, together with any prior amendments thereto, after the
previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been.
performed under the Agreement, as modified by any prior amendments, as it existed prior to this
Amendment. Parties whose names appear below swear under penalty of perjury that they are authorized to
enter into this Amendment, which is binding on the parties of this contract.
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
LICENSEE:
CITY OF FEDERAL WAY ATTEST:
By:
Jim Ferrell, Mayor Stephanie Courtney, CMC, City Clerk
DATE: APPROVED AS TO FORM:
31YZ Lis
Q_
J. Ryan Call, City Attorney
24
A MFNT)MF.NT - 2 - 3/2017
CITY OF
Federal
LICENSOR:
BALLI AD,
By:
Printed Name:
_T
Title:
Date:
STATE OF WASHINGTON )
CITY HALL
33325 Avenue South
Y Federall Way. WA 98003-6325
(253) 835-7000
tia
ww clt}�offea4eraFway can
ss.
COUNTY OFt
On this da personally appeared before e C L to me known to be the
Y pe Y rix
of L that executed the foregoing
instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said limited liability
company, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said
instrument.
GIVEN my hand and official seal this �� day of
Notary's signature
�NezP;"�,y �� Notary's printed name
� C i O %O i
%w:� _ ; f-
5 = %0 Q)
P u l v , -
3
/V/i tS'j '�iu ���....��' PC' -
�11<<III q TE \OFR`N �=
N61
Notary Public in and for the S
My commission expires / t
ashington.
A X fRATnX4PNT -3 - 3/2017
This Page Left Blank Intentionally
P11
COUNCIL MEETING DATE: November 20, 2018ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA $ILL
SUBJECT: WASHINGTON STATE PATROL (WSP) FOR MARIJUANA ERADICATION 2018
POLICY QUESTION: Should the City of Federal Way / Federal Way Police Department accept a maximum of
$11,200 from the Washington State Patrol for Marijuana Eradication 2018?
COMMITTEE: PRHS&PSC
MEETING DATE: Nov. 13, 2018
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: LIEUTENANT J. STEN DEPT: Police
Attachments:
1. Staff Report
2. WSP Marijuana Agreement and Amendment
Options Considered:
1. Accept the WSP Agreement and Amendment
2. Reject the WSP Agreement and Amendament
MAYOR'S RECOMMENDATION: Mayor recommends: Option 1
MAYOR APPROVAL: ®DIRECTOR APPROVAL: Aw /' 09
Co mitta ouncil Initial/DateInitial/Date Initia /Date
COMMITTEE RECOMMENDATION: I move to forward Option I to the November 20, 2018 consent agenda for
approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: I move approval to accept a maximum of $11,200 from the Washington State
Patrol (WSP) for Maryuana Eradication, and authorize the Chief of Police to execute said agreement.
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL
❑ DENIED
1sT reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED — 11/2016
RESOLUTION #
27
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: November 13, 2018
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Washington State Patrol (WSP) Interagency Agreement for Marijuana Eradication
2018.
Financial Impacts:
The Washington State Patrol (WSP) is providing funding to local law enforcement agencies to
support locating and eradicating illicit cannabis plants, and for the investigation and prosecution
of cases involving controlled substances. WSP will be awarding the Federal Way Police
Department a maximum of $11,200 for the Marijuana Eradication 2018.
Background Information:
The Washington State Patrol received federal funding for marijuana eradication activities in FY
2018. This funding is generally used to secure pilots and aircraft for aerial observation that
ultimately results in successful eradication of illegal marijuana crops. Due to heavy wildfires in
Oregon and California there were not enough aircraft/pilots for WSP to expend these resources.
The Federal Way Police Department was contacted in the early part of September as our
activities in eliminating illegal marijuana growing operations in our city have not gone unnoticed.
An offer was made to reimburse the City up to $5,000 for labor, some equipment, and other
associated costs. An amendment was processed in October extended this funding to $11,200.
An initial examination of financial records for expenditures indicates we have spent over $11,000
on eradicating marijuana since October of 2017.
W
WSP Contract No. K14145
Amendment 1
WASHINGTON STATE PATROL
CONTRACT AMENDMENT
FOR
MARIJUANA ERADICATION
The above referenced Contract between the Washington State Patrol and Federal Way
Police Department is hereby amended as follows:
a. Page 1 of the Contract, Maximum Agreement Amount Section is revised by
$6,200 and the maximum contract total is revised from $5,000 to $11,200.
All other terms and conditions of this Contract remain in full force and effect.
THIS AMENDMENT is executed by the persons signing below, who warrant that they
have the authority to execute this Amendment.
STATE OF WASHINGTON
WASHINGTON STATE PATROL
John R. Batiste, Chief
Date
29
FEDERAL WAY POLICE DEPARTMENT
Signature Date
Printed Name and Title
WSP CONTACT INFORMATION
WSP Project Manager Name & Title WSP Project Manager Address
Sgt, John Didion ! Investigative Assistance Division
PO Box 42634, Olympia WA 98504-2634
Telephone E-mail Address
(360) 239-3263 John.Didion@wsp.wa.gov
WSP Administrative/Contracts Contact Name & Title WSP Administrative Contact Address
Rebecca Kirby, Budget and Fiscal Services
Contracts Specialist PO Box 42602
Olvmoia WA 98504-2602
Telephone
E-mail Address
WSP Contract No.
WASHINGTON STATE PATROL
FEDERAL ASSISTANCE INFORMATION j
K14145
INTERAGENCY AGREEMENT
Federal Grant Award Name Federal Grant Award Number
Domestic Cannabis Eradication/Suppression 2018-124
Other Contract No.
Marijuana Eradication 2018
This Agreement is between the State of Washington, Washington State Patrol and the Public Agency
identified below, and is issued pursuant to the Interlocal
Cooperation Act, chapter 39.34 RCW.
PUBLIC AGENCY NAME
Statewide Vendor Registration Number
Federal Way Police Department I
SWV# 0015957-00
Public Agency Location Address
Public Agency Mailing Address (if different from
333258th Avenue South
location)
Federal Way, WA 98003
Printed Name and Title
Public Agency Contact Name
Public Agency Contact Telephone
Lieutenant John Stieben
253-835-6842
Public Agency Contact E-mail Address
Administrative/Contracts Contact (NamelEmail)
john.stieben@cityoffederalway.com
Jeanne Schroeder
jeanne.schroeder@cityoffederalway.com
WSP CONTACT INFORMATION
WSP Project Manager Name & Title WSP Project Manager Address
Sgt, John Didion ! Investigative Assistance Division
PO Box 42634, Olympia WA 98504-2634
Telephone E-mail Address
(360) 239-3263 John.Didion@wsp.wa.gov
WSP Administrative/Contracts Contact Name & Title WSP Administrative Contact Address
Rebecca Kirby, Budget and Fiscal Services
Contracts Specialist PO Box 42602
Olvmoia WA 98504-2602
Telephone
E-mail Address
360) 596-4071
Rebecca. kirby@wsp.wa.gov
FEDERAL ASSISTANCE INFORMATION j
Is the Public Agency a subrecipient of federal assistance for the purposes of CFDA Number(s)
this agreement? ® Yes ❑ No See Exhibit B State Tracking Number
Federal Grant Award Name Federal Grant Award Number
Domestic Cannabis Eradication/Suppression 2018-124
Is this agreement funded by a federal award for research and development? Federal Award Year
❑ Yes ® No 2018
Agreement Start Date Agreement End Date Maximum Agreement Amount
October 1, 2017 September 30, 2018 $5,000
This Agreement, including the attached Terms and Conditions and any other documents incorporated by reference, contains all of the
terms and conditions agreed upon by the parties. No other understandings or representations, oral or otherwise, regarding the
subject matter of this Agreement shall be deemed to exist or bind the parties. The parties signing below warrant that they have read
and understand this Agreement and have the authority to enter into this Agreement.
FOR THE WASHINGTON STATE PATROL:
FOR THE PUBLIC AGENCY:
WSP Signature Date
Public Agency Signature Date
Printed Name and Title
Printed Name and Title
John R. Batiste, Chief
Andy J. Hwang, Chief
APPROVED AS TO FORM BY THE OFFICE OF THE ATTORNEY GENERAL 4/26/2011
WSP Interagency Agreement 30 Page 1 of 12
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, 'Government -wide Debarment and Suspension (Nonpro-curement) and
Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
1. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and
implemented at 28 CFR Part 69, for persons entering into a
grant or cooperative agreement over $100,000, as defined at
28 CFR Part 69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for in-
fluencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in con-
nection with the making of any Federal grant, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or
cooperative agreement;
(b) If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or at-
tempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with this
Federal grant or cooperative agreement, the undersigned shall
complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities,' in accordance with its instructions;
(c) The undersigned shall require that the language of this cer-
tification be included in the award documents for all subawards
at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all sub -
recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and
Suspension, and implemented at 28 CFR Part 67, for prospec-
tive participants in primary covered transactions, as defined at
28 CFR Part 67, Section 67.510—
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debar-
ment, declared ineligible, sentenced to a denial of Federal
benefits by a State or Federal court, or voluntarily excluded
from covered transactions by any Federal department
or agency;
(b) Have not within a three-year period preceding this applica-
tion been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense In connec-
tion with obtaining, attempting to obtain, or performing a
public (Federal, State, or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statutes
or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (Federal, State, or
local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this applica-
tion had one or more public transactions (Federal, State, or
local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the
statements in this certification, he or she shall attach an
explanation to this application.
3. DRUG-FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67 Sections 67.615 and 67.620—
A. The applicant certifies that it will or will continue to provide
a drug-free workplace by:
(a) Publishing a statement notifying employees that the
unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to
inform employees about—
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for
drug abuse violations occurring in the workplace; -
(c) Making it a requirement that each employee to be engaged
in the performance of the grant be given a copy of the state-
ment required by paragraph (a);
(d) Notifying the employee in the statement required by para-
graph (a) that, as a condition of employment under the grant,
the employee will—
OJP WORM 4061/6 (3-311 REPLACES OJP WORMS 406'12,40611;3 AND 406':14 WHIcH ARI UCSULt t.
31
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a
violation of a criminal drug statute occurring in the workplace
no later than five calendar days after such conviction;
Check ❑ if there are workplaces on file that are not indentified
(e) Notifying the agency, in writing, within 10 calendar days
here.
after receiving notice under subparagraph (d)(2) from an
Section 67, 630 of the regulations provides that a grantee that
employee or otherwise receiving actual notice of such convic-tion.
is a State may elect to make one certification in each Federal
Employers of convicted employees must provide notice, including
fiscal year. A copy of which should be included with each ap-
position title, to: Department of Justice, Office of
plication for Department of Justice funding. States and State
Justice Programs, ATTN: Control Desk, 633 Indiana Avenue,
agencies may elect to use OJP Form 4061/7.
N.W., Washington, D.C. 20531. Notice shall include the iden-
tification number(s) of each affected grant;
Check ❑ if the State has elected to complete OJP Form
(f) Taking one of the following actions, within 30 calendar
4061/7.
days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted—
DRUG-FREE WORKPLACE
(1) Taking appropriate personnel action against such an
(GRANTEES WHO ARE INDIVIDUALS)
employee, up to and including termination, consistent with the
As required by the Drug -Free Workplace Act of 1988, and
requirements of the Rehabilitation Act of 1973, as amended; or
implemented at 28 CFR Part 67, Subpart F, for grantees, as
(2) Requiring such employee to participate satisfactorily in a
defined at 28 CFR Part 67; Sections 67.615 and 67.620
drug abuse assistance or rehabilitation program approved for
A. As a condition of the grant, I certify that I will not engage
such purposes by a Federal, State, or local health, law enforce-
in the unlawful manufacture, distribution, dispensing, posses-
ment, or other appropriate agency;
sion, or use of a controlled substance in conducting any
(g) Making a good faith effort to continue to maintain a drug-
activity with the grant; and
free workplace through implementation of paragraphs (a), (b),
B. If convicted of a criminal drug offense resulting from a
(c), (d), (e), and (f).
violation occurring during the conduct of any grant activity, I
B. The grantee may insert in the space provided below the
will report the conviction, in writing, within 10 calendar days
site(s) for the performance of work done in connection with
of the conviction, to: Department of Justice, Office of Justice
the specific grant:
Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W.,
Washington, D.C. 20531.
Place of Performance (Street address, city, county, state, zip
code)
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
1. Grantee Name and Address:
Federal Way Police Department
33325 8th Avenue South
Federal Way, WA 98003
2. Application Number and/or Project Name
3. Grantee IRS/Vendor Number
Project: DCE/SP 2018
4. Typed Name and Title of Authorized Representative
Andy J. Hwang
Chief of Police
"Z5-
5. Signature
6. Date
32 'U.S. Government Prir::ing Office: 1996 - 405-037/40014
WSP INTERAGENCY AGREEMENT (Continued)
1. Definitions.
"Agreement" means this Interagency Agreement, including all documents attached or
incorporated by reference.
"Public Agency" means the entity performing services to this Agreement and includes
the Public Agency's officers, directors, trustees, employees and/or agents unless
otherwise stated in this Agreement. For the purposes of this agreement, the Public
Agency shall not be considered an employee or agent of WSP.
"WSP" means the State of Washington, Washington State Patrol, and its officers,
directors, trustees, employees and/or agents.
2. Statement of Work. The Public Agency shall perform the services as set forth in Exhibit
A, Statement of Work, which is attached hereto and incorporated herein.
3. Payment. WSP shall pay the Public Agency an amount not to exceed the Maximum
Agreement Amount specified on Page 1 of this Agreement, minus any matching
requirements held by the Public Agency as specified in this Agreement.
4. Billing Procedure. WSP shall reimburse the Public Agency according to Exhibit A,
Statement of Work, for work performed to the satisfaction of the WSP Project Manager.
Compensation for services rendered shall be payable upon receipt of properly
completed invoices, which shall be submitted not more often than monthly to the WSP
Project Manager.
The invoices shall describe and document to WSP's satisfaction a description of the
work performed, activities accomplished, the progress of the project, and fees and
expenses. All invoices submitted for payment by the Public Agency shall reference
WSP's agreement number and the Public Agency's Statewide Vendor registration
number. The Public Agency shall submit the final invoice in accordance with Exhibit A,
Statement of Work, Section 3, Reporting Requirements, of this agreement.
5. Agreement Alterations and Amendments. WSP and the Public Agency may mutually
amend this Agreement. Such amendments shall not be binding unless they are in
writing and signed by personnel authorized to bind WSP and the Public Agency.
6. Assignment. The work to be provided under this Agreement, and any claim arising
thereunder, is not assignable or delegable by either party in whole or in part, without the
express written consent of the other party.
7. Compliance with Civil Rights Laws. During the period of performance for this
Agreement, both parties shall comply with all federal and state nondiscrimination laws.
8. Disputes. In the event that a dispute arises under this Agreement, it shall be
determined by a Dispute Board in the following manner: The Chief of WSP shall appoint
a member to the Dispute Board. The Public Agency shall appoint a member to the
Dispute Board. The Chief of WSP and the Public Agency shall jointly appoint a member
to the Dispute Board. The Dispute Board shall evaluate the dispute and make a
determination of the dispute. The determination of the Dispute Board shall be final and
binding to all parties to this Agreement. As an alternative to this process and if
WSP Interagency Agreement 33 Page 2 of 8
WSP INTERAGENCY AGREEMENT (Continued)
applicable, either of the parties may request intervention by the Governor, as provided
by RCW 43.17.330, in which event the Governor's process will control.
9. Indemnification. The Public Agency shall be responsible for and shall indemnify and
hold WSP harmless for all claims resulting from the acts or omissions of the Public
Agency and its subcontractors. WSP shall be responsible for and shall indemnify and
hold the Public Agency harmless for all claims resulting from the acts or omissions of
WSP and its subcontractors.
10. Independent Capacity. The employees or agents of each party who are engaged in
the performance of this Agreement shall continue to be employees or agents of that
party and shall not be considered for any purpose to be employees or agents of the
other party.
11. Inspection; Maintenance of Records. During the term of this Agreement and for one
year following termination or expiration of this Agreement; the Public Agency shall give
reasonable access to the Public Agency's place of business and records to WSP and
any other employee or agent of the State of Washington or the United States of America
for the purpose of inspecting the Public Agency's place of business and its records, and
monitoring, auditing and evaluating the Public Agency's performance and compliance
with applicable laws, regulations, rules and this Agreement.
During the term of this Agreement and for six years following termination or expiration of
this Agreement, the Public Agency shall maintain records sufficient to document (i)
performance of all acts required by statute, regulation, rule, or this Agreement; (ii)
substantiate the Public Agency's statement of its organization's structure, tax status,
capabilities and performance; and (iii) demonstrate accounting procedures, practices
and records which sufficiently and properly document the Public Agency's invoices to
WSP and all expenditures made by the Public Agency to perform as required by this
Agreement.
12. Order of Precedence. In the event of any inconsistency in the terms of this Agreement,
or between its terms and any applicable statute or rule the inconsistency shall be
resolved by giving precedence in the following order to.-
Applicable
o:
Applicable federal and state law, regulations and rules;
Exhibit A, Statement of Work,
Exhibit B, State Tracking Number,
Any other provision of this Agreement; and
Any document incorporated by reference.
13. Personnel. WSP officers performing work under the terms of this Agreement shall be
under the direct command and control of the Chief of WSP or designee, and shall
perform duties required under this Agreement in a manner consistent with WSP policy
and regulations, and applicable federal, state and local laws. The assignment of WSP
personnel under this Agreement shall be at the discretion of the Chief of WSP or
designee.
1.4. Rights in Data. Unless otherwise provided, data which originates from this Agreement
shall be "works for hire" as defined by the U.S. Copyright Act of 1976 and shall be
owned by WSP. Data shall include, but not be limited to, reports, documents,
VVSP Interagency Agreement 34 Page 3 of 8
WSP INTERAGENCY AGREEMENT (Continued)
pamphlets, advertisements; books, magazines, surveys, studies, computer programs,
films; tapes, and/or sound reproductions. Ownership includes the right to copyrights,
patent, register, and the ability to transfer these rights.
15. Savings. In the event that funds WSP relied upon to establish this Agreement are
withdrawn, reduced or limited, or if additional or modified conditions are placed on such
funding, WSP may immediately terminate this Agreement by providing written notice to
the Public Agency. This termination shall be effective on the date specified in the notice
of termination.
16. Severability. If any provision of this Agreement or any provision of any document
incorporated by reference shall be held invalid, such invalidity shall not affect the other
provisions of this Agreement which can be given effect without the invalid provision, if
such remainder conforms to the requirements of applicable law and the fundamental
purpose of this Agreement, and to this end the provisions of this Agreement are declared
to be severable.
17. Single Audit Act Compliance. If the Public Agency is a subrecipient of a federal award
as identified on Page 1 of this Agreement, the Public Agency shall comply with Office of
Management and Budget (OMB) Circular A-133, Audits of States Local Governments
and Non -Profit Organizations.
18. Statewide Vendor Payment Registration. The Public Agency is required to be
registered in the Statewide Vendor Payment System prior to submitting a request for
payment under this Agreement. The Washington State Department of Enterprise
Services (DES) maintains the Statewide Payee Registration System; to obtain
registration materials go to
http //www des wa gov/services/ContractingPurchasing/BusinessNendorPay/Pages/defa
ult.aspx.
19. Subcontracting. Except as otherwise provided in this Agreement; the Public Agency
may subcontract for any of the services provided under this Agreement with the prior,
written approval of WSP. The Public Agency shall be responsible for the acts and
omissions of any subcontractor.
20. Termination. Except as otherwise provided in this Agreement, either party may
terminate this Agreement upon thirty (30) calendar days written notification. If this
Agreement is so terminated, the terminating party shall be liable only for performance in
accordance with the terms of this Agreement for performance rendered prior to the
effective date of termination
21. Waiver. A failure by either party to exercise its rights under this Agreement shall not
preclude that party from subsequent exercise of such rights and shall not constitute a
waiver of any other rights under this Agreement unless stated to be such in writing and
signed by an authorized representative of the party and attached to the original
Agreement.
VVSP interagency Agreement 35 Page 4 of 8
EXHIBIT A
STATEMENT OF WORK
1.--Rurp.ose. There is evidence that trafficking in controlled substances exists and that such illegal activity
has a substantial and detrimental effect on the health and general welfare of the people of the State of
Washington. The purpose of this Agreement is to provide funding to local law enforcement agencies to
support the locating and eradication of illicit cannabis plants, and the investigation and prosecution of
cases involving controlled substances before state and federal courts in the State of Washington.
2. Statement of Work. The Public Agency, with its own law enforcement personnel and employees, shall
perform activities supporting the locating and eradication of illicit cannabis plants, such as:
a. Gathering and reporting intelligence data relating to the illicit possession and distribution of
marijuana, including information on individuals arrested, weapons seized, plants removed, location
of gardens, and techniques used.
Investigating and charging individuals involved in the domestic production of marijuana.
Investigations should seek to identify and charge criminal organizations involved in the illicit
production of marijuana.
c. Providing, upon request, case -specific information to the Pacific Northwest High -Intensity Drug
Trafficking Area (HIDTA) analyst designated by HIDTA to support marijuana investigations
statewide. Case -specific information provided to this analyst will be handled in accordance with
Western Information System Network (WSIN) policy. Whenever appropriate, the Public Agency will
utilize HIDTA intelligence analysts; these analysts support the criminal investigation process by
providing direct support as an investigation unfolds, conducting data analysis and research. The
value of these services is also found in the technology HIDTA uses to produce analytical charts and
graphs depicting all aspects of an investigation.
d. Providing law enforcement personnel staffing for illicit marijuana eradication within the State of
Washington.
e. Arresting and bringing to prosecution defendants charged with the violation of controlled substances
laws.
Submitting cultivation forms for each grow operation seized to the WSP research analyst.
g. Sending required samples of eradicated marijuana to the National Institute on Drug Abuse (NIDA)
Marijuana Potency Monitoring Program, at the University of Mississippi.
3. Reporting Requirements.
a. Financial Reports. The Public Agency shall submit monthly billing and reports to the WSP Project
Manager identified on Page 1 of this Agreement. Monthly reports are due by the 15th of the
following month. To assist Public Agencies with reporting the designated form(s) will be provided to
the Agency's billing contact by Rebecca Kirby (Rebecca. KirbyCawsp.wa.gov). Forms are to be
returned to the Narcotics Section, Sgt. John Didion at John. DidionCowsp.wa.gov.
WSP shall not reimburse the Public Agency for any activity or associated cost that has not been
identified in a Public Agency's monthly report. All reports and billings must be received by WSP no
later than September 30, 2018, for all reimbursable activities during the period of performance for
this Agreement.
WSP Interagency Agreement 36 Page 5 of 8
Marijuana Cultivation Seizure Reports. The Public Agency shall report to the WSP Project Manager,
Sgt. John Didion (360) 239-3263 at DCESP.MJ.seizures(o-�wsp.wa.gov, all seizures utilizing the
Marijuana Cultivation Seizure Report form (Exhibit 8 to this Agreement) for each garden seized within
48 hours of the seizure. GPS coordinates are desired for all grow locations and are required for
outdoor grow locations. Indoor grow locations require physical addresses and, if available, GPS
coordinates.
c. Cannabis Potency Monitoring Program Reports. The Public Agency shall send required samples of
eradicated marijuana to the National Institute on Drug Abuse (NIDA) Marijuana Potency Monitoring
Program at the University of Mississippi. Each recipient agency will submit a minimum of four
samples utilizing the form and instructions attached as Exhibit C to this Agreement. Potency
monitoring is critical for monitoring the increasing potency of marijuana produced in the United States.
4. Allowable Costs.
a. Agreement funds may be used to reimburse the Public Agency for the following without prior
approval by WSP:
1) Law enforcement officer(s) overtime salaries during the time they are engaged in activities
directly supporting the program. Fringe benefits associated with overtime salaries are no longer
allowable.
2) Mileage, subsistence and lodging costs for law enforcement officers during the time they are
engaged in the eradication process or attending associated training and planning meetings. All
mileage, subsistence and lodging costs shall be reimbursed at current State of Washington travel
reimbursement rates.
b. Agreement funds may be used to reimburse the Public Agency for the following if approved in
advance by the WSP Project Manager:
1) Rental, leasing, maintenance and operation costs for equipment used directly for marijuana
eradication. All aircraft used pursuant to this Agreement shall meet all applicable Federal
Aviation Administration rules and regulations.
2) Purchases of equipment used directly for marijuana eradication. The Public Agency shall
request approval of the purchase in advance by WSP in a detailed letter or email to the WSP
Project Manager identified on Page 1 of this Agreement. Details shall include type and quantity
of equipment, the cost of equipment, requested reimbursement amount and how this equipment
supports your marijuana eradication efforts. The authorization request letter or email to the
Project Manager must be received by the WSP no later than June 30, 2018. The WSP shall
return a letter or email to the Public Agency granting or denying authorization. The Public
Agency must attach a copy of the equipment vendor's invoice and/or packing slip to its billing
submitted to WSP for reimbursement of equipment costs.
The Public Agency shall expend all Agreement funds no later than September 30, 2018.
5, Unallowable Costs. Reimbursement to the Public Agency under this Agreement is limited to those cost
items identified in Section 4, Allowable Costs. Additionally, the use of Agreement funds is expressly
prohibited for defraying the costs related to herbicidal eradication of marijuana without the written consent
of WSP in advance.
The Public Agency understands and agrees that Federal funds will not be used to perform any of the
following functions: (i) issuing licenses, permits, or other forms of authorization permitting the holder to
manufacture, distribute, sell, or use marijuana in contravention of the CSA, (ii) conducting ancillary
activities related to the issuance of such licenses and permits, such as background checks on applicants;
WSP Interagency Agreement 37 Page 6 of 8
(iii) collecting state or local tax or licensing revenue related to the manufacture, distribution, or sale of
marijuana in contravention of the CSA; (iv) preparing or issuing regulations governing the manufacture,
distribution, sale, or possession of marijuana in contravention of the CSA; or (v) monitoring compliance
with state or local laws or regulations that permit the manufacture, distribution, sale, or use marijuana in
contravention of the CSA. The result of expended funds (e.g. equipment, supplies and other resources)
must be directly related to and must only be used for marijuana eradication activities.
6. Use of Funds by Other Law Enforcement Agencies. The Public Agency may elect to use Agreement
funds to reimburse other law enforcement agencies for their marijuana eradication efforts. If Agreement
funds are used in this fashion, the Public Agency remains responsible for ensuring all costs submitted for
payment by other law enforcement agencies are allowable under this Agreement. The Public Agency
must also report the activities of other law enforcement agencies reimbursed under this Agreement in the
Public Agency's monthly report to WSP.
7. Reallocation of Funds. As expeditiously as possible, the Public Agency shall notify the WSP Project
Manager if the Public Agency will not be able to expend any portion of funds provided under this
Agreement. Subject to the Agreement Alterations and Amendments section of this Agreement, WSP
shall reallocate unexpended funds to other law enforcement agencies that have demonstrated a need for
additional funding.
8. Hold Harmless. In addition to the Indemnification section of this Agreement, the Public Agency shall
hold the U. S. Drug Enforcement Administration, its agents and employees, and the United States
Government harmless from any and all claims, demands, suits, liabilities and cases of action, or whatever
kind and designation, and where -ever located in the State of Washington, resulting from activities funded
through this Agreement.
9. Certifications, The Public Agency shall execute and return to WSP the OJP Form 4061/6, Certifications
Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Free
Workplace Requirements. The Public Agency acknowledges that this Agreement shall not take effect
and that no funds shall be reimbursed until the completed OJP Form 4061/6 is received by WSP.
10. Equipment Management. The Public Agency shall comply with the property management requirements
contained in the Financial Guide published by the Office of Justice Programs, U.S. Department of Justice,
concerning the use, tracking/inventory, and disposition of any equipment purchased with Agreement
funds.
WSP Interagency Agreement 38 Page 7 of 8
EXHIBIT B
STATE REPORTING TRACKING NUMBER
The Domestic Cannabis Eradication/Suppression Program (DCE/SP), DEA does not have an assigned
Catalog of Federal Domestic Assistance (CFDA) number. Audits can be conducted without a CFDA number.
The auditor must send an email to the Federal Audit Clearinghouse erd.fac(c)-census.gov with their agency's
name and EIN number and the information will be forwarded to them. In conjunction with the beginning date
of the award, the audit report period of the WSP under the single audit requirement is FYI (10/1/17 —
9/30/18).
NOTE: The WSP receives the funds for this program from the DEA through a Letter of Agreement (LOA)
which is a reimbursable agreement, not a grant; therefore for purposes of the DCE/SP, DEA requires an audit
completed regardless of the threshold amount listed in 2 CFR 200.
WSP Interagency Agreement. 39 Page 8 of 8
This Page Left Blank Intentionally
40
COUNCIL MEETING DATE: November 20, 2018 ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: AGREEMENT BETWEEN THE WASHINGTON TRAFFIC SAFETY COMMISSION (WTSC) AND THE
FEDERAL WAY POLICE DEPARTMENT TO PROVIDE GRANT FUNDING FOR TRAFFIC ENFORCEMENT.
POLICY QUESTION: Should the City of Federal Way / Police Department accept $23,300 from WTSC for DUI,
Speeding, Seat Belt, Motorcycle, and Distracted Driving enforcement?
COMMITTEE: PRHS&PSC MEETING DATE: Nov. 13, 2018
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Lt. B. Schulz
DEPT: Police
Attachments: Staff Report
IAA Between WTSC and the Federal Way Police Department
Options Considered:
1. Accept the WTSC Agreement
2. Reject the WTSC Agreement
MAYOR'S
TION: Option 1
MAYOR APPROVAL: �.li� l � /I So ��/< DIRECTOR APPROVAL: 'w H'�/"Y
Initial/Date 61-' Initial/Date
COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the November 20, 2018
consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Interagency Agreement between the Washington
Trak Safety Committee and the City of Federal Way / Police Department, effective October 1, 2018 through
September 30, 2019 with grant funding to Federal Way not to exceed $23,300, and authorize the Chief of
Police to sign said agreement. "
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 12/2017 RESOLUTION #
41
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: November 13, 2018
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Interagency Agreement between the Washington Traffic Safety Commission and
the Federal Way Police Department
Financial Impacts:
The Washington Traffic Safety Commission will grant the Federal Way Police Department an
amount not to exceed $23,300.00 in compensation for the overtime provide in accordance with
this Agreement.
Background Information:
The Federal Way Police Department enforces traffic laws throughout the City to reduce
collisions, traffic related crime, and make our streets safer. This is completed by utilizing our day
to day staffing level. However, increasing the number of officers on patrol will yield better
enforcement results and likely have a larger and longer lasting impact on traffic issues that affect
our citizens.
The Washington Traffic Safety Commission (WTSC) partners with the United States Department
of Transportation (USDOT) and the National Highway Traffic Safety Administration (NHTSA)
to offer an excellent opportunity for multijurisdictional high visibility emphasis (HVE) patrols
throughout the year with funding from a grant. The goal is to reduce traffic related deaths and
serious injuries through education of impaired driving, occupant protection, speeding, and
distracted driving HVE patrols throughout the state. Simply put, this agreement would allow the
City of Federal Way to put more of its police officers on the road with these traffic enforcement
goals, while knowing it will be reimbursed for the overtime expense.
The areas of enforcement the agreement emphasizes are impaired driving, seat belt use,
distracted driving, motorcycle safety, flex patrols (combines all of the previous) and Target Zero
Teams (DUI). This interagency agreement is very similar to what the city had last year.
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SmartField View
WE S
INTERAGENCY AGREEMENT
BETWEEN THE
Washington Traffic Safety Commission
AND
Federal Way Police Department
THIS AGREEMENT is made and entered into by and between the Washington Traffic Safety Commission,
hereinafter referred to as "WTSC," and Federal Way Police Department, hereinafter referred to as "SUB -
RECIPIENT."
NOW THEREFORE, in consideration of the terms, conditions, covenants, and performance contained
herein, or attached and incorporated and made a part hereof, the Parties mutually agree as follows:
1. PURPOSE OF THE AGREEMENT
The purpose of this Agreement is to provide funding, provided by the United States Department of
Transportation (USDOT) National Highway Traffic Safety Administration (NHTSA) and allowed under the
Assistance Listings Catalog of Federal Domestic Assistance (CFDA) numbers 20.600 and 20.616, for traffic
safety grant project 2019-HVE-3364-Federal Way Police Department, specifically to provide funding for the
SUB -RECIPIENT to conduct overtime high -visibility enforcement (HVE) traffic safety emphasis patrols as
outlined in the Statement of Work (SOW), in support of Target Zero priorities. The Target Zero Manager
(TZM) and/or the Law Enforcement Liaison (LEL) shall coordinate the SOW with the SUB -RECIPIENT
with the goal of reducing traffic -related deaths and serious injuries.
2. PERIOD OF PERFORMANCE
The period of performance of this Agreement shall commence upon the date of execution by both Parties,
but not earlier than October 1, 2018, and remain in effect until September 30, 2019, unless terminated
sooner, as provided herein. 43
3. STATEMENT OF WORK
Note: This statement of work applies only to HVE emphasis areas for which your agency has received HVE
funding.
GOAL: To reduce traffic related deaths and serious injuries through education of impaired driving, occupant
protection, speeding and distracted driving multijurisdictional HVE patrols throughout the state.
SCOPE OF WORK: The statewide high visibility enforcement patrols are paired with media participation to
engage, deter, and educate drivers about the impacts of making unsafe decisions when driving. Outreach
efforts are supported by the WTSC during statewide HVE campaigns. Regional TZMs also support public
outreach efforts during locally planned HVE events. Below are descriptions of the Scope of Work for each
funding category. The WTSC accepts written requests for moderations to the Scope of Work through the
regional Target Zero Manager.
This grant provides funding for HVE enforcement in a variety of emphasis areas: impaired driving
enforcement, distracted driving enforcement, seat belt use enforcement, flex patrols, motorcycle safety
patrols, Target Zero Teams.
HVE Enforcement Plan Requirement:
A HVE Mobilization Plan is required prior to all HVE activity. The local traffic safety task force and TZM
are responsible for submitting this form to the WTSC HVE Program Manager prior to enforcement activities
begin. This form serves as prior approval for HVE events and includes the following information:
• Problem statement
• Description of enforcement strategy, including expected law enforcement agencies participating in the
event, target violation, and target locations
• Public outreach strategy
• Evaluation plan
Law enforcement officers will complete an Emphasis Patrol Activity Log within 48 hours of the completion
of the patrols.
Statewide Impaired Driving Enforcement:
The agency will engage in multijurisdictional HVE patrols, as part of the national effort, for all or part of the
following campaigns:
• Holiday DUI Patrols — December 12 — January 2
• Drive Sober or Get Pulled Over — August 16 — September 3
The DUI patrols shall be deployed at locations where the data indicates that the most traffic safety benefit
can be realized as determined by the local Traffic Safety Task Force. Except when prior approval is
provided, impaired driving HVE must begin after 6:00 p.m. and will occur Thursday -Sunday.
Up to 40 percent of funding in this category can be expended outside of the campaign periods. However, the
funds must only be used for impaired driving enforcement and during another national impaired driving
enforcement campaign or other large local event.
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This funding can be used to support the professional growth of officers with limited exposure to impaired
driving enforcement. With the approval of the region's TZM and WTSC, officers can participate in
mentoring for impaired driving enforcement. Requirements for this use of funds include the following:
• WTSC approval for impaired driving mentorship is done through the HVE Mobilization Plan.
Approval for mentorship must be received prior to the activity date.
• The training officer must be a Drug Recognition Expert or ARIDE trained.
• TZMs can submit a request for an officer who doesn't meet these requirements to be a mentor. This
request must be detailed on the HVE Mobilization Plan.
• There must be a review of the SFST procedure prior to the enforcement activity.
• There is a limit of 2 times per year that an officer can be a mentee.
• Funds permitting, mentees will participate in at least 1 impaired driving mobilization after completing
mentoring.
• Each region or county -level task force can set additional requirements for participation in this use of
funding.
• To be eligible for this activity, the task force must have a policy for DUI Mentoring.
• Funding will pay for overtime for the mentor officer and the mentee officer.
This funding can be used to conduct premise checks in bars and other establishments that sell alcohol. To be
used for this purpose, the activity must meet the following requirements:
Approval for this activity is done through the HVE Mobilization Plan. This plan must be received
prior to the activity date. It should include details such as the estimated number of hours and officers
who will be participating in this activity. It should also include a plan for what officers will discuss
with the premise (Ex. distributing coasters, HVE dedication materials, mobilization creative, etc.)
Each establishment is counted as 1 contact on the Officer Activity Log.
The WA Liquor and Cannabis Board must be notified in advance of this activity to encourage
collaboration and support.
Statewide Distracted Driving Enforcement:
The agency will engage in multijurisdictional HVE patrols, as part of the national effort, for all or part of the
following campaign:
• On the Road Off the Phone — March 28 - April 14
With the State of Washington's new distracted driving law, these patrols will be important to ensure through
education and enforcement that drivers understand and are following the new law. These patrols shall be
deployed at locations where the data indicates that the most traffic safety benefit can be realized as
determined by the local Traffic Safety Task Force. Wherever possible these patrols shall occur in areas with
the highest number of past distracted driving violations.
Up to 40 percent of funding in this category can be expended outside of the campaign periods. However, the
funds must only be used for distracted driving enforcement.
Statewide Seat Belt Use Enforcement:
The agency will engage in multijurisdictional HVE patrols, as part of the national effort, for all or part of the
following campaign:
• Click It or Ticket — May 13 — June 2 45
These patrols shall be deployed at locations where the data indicates that the most traffic safety benefit can
be realized as determined by the local Traffic Safety Task Force. Whenever possible these patrols shall
occur in areas with the lowest seat belt use.
Up to 40 percent of funding in this category can be expended outside of the campaign periods. However, the
funds must only be used for seat belt use enforcement.
Flex Patrols:
The local Task Force may coordinate local impaired driving, seatbelt, distracted driving, or speeding HVE
events during the contract period. Dates of flex HVE events may not coincide with statewide patrol periods.
Dates of local patrols will be reported in advance to the WTSC. Ideally, the HVE mobilization plans for flex
patrols are sent to the WTSC for review at least 2 months prior to the event date. Only enforcement activity
conducted during a pre -approved event will be considered for reimbursement.
This funding can be used to support the professional growth of officers with limited exposure to impaired
driving enforcement. With the approval of the region's TZM and WTSC, officers can participate in
mentoring for impaired driving enforcement. Requirements for this use of funds include the following:.
• The activity must be during a Friday or Saturday night.
• WTSC approval for impaired driving mentorship is done through email communication with the
Target Zero Teams WTSC Program Manager. Approval for mentorship must be received prior to the
activity date.
• The training officer must be a Drug Recognition Expert trained officer.
• TZMs can submit a request for an officer who doesn't meet these requirements to be a mentor. This
request must be detailed on the HVE Mobilization Plan.
• There must be a review of the SFST procedure prior to the enforcement activity.
• There is a limit of 2 times per year that an officer can be a mentee.
• Funds permitting, mentees will participate in at least 1 Target Zero Teams or other impaired driving
enforcement mobilization after completing mentoring.
• Each region or county -level task force can set additional requirements for participation in this use of
funding.
• To be eligible for this activity, the task force must have a policy for DUI Mentoring.
• Funding will pay for overtime for the mentor officer and the mentee officer.
This funding can be used to conduct premise checks in bars and other establishments that sell alcohol. To be
used for this purpose, the activity must meet the following requirements:
Approval for this activity is done through the HVE Mobilization Plan. This plan must be received
prior to the activity date. It should include details such as the estimated number of hours and officers
who will be participating in this activity. It should also include a plan for what officers will discuss
with the premise (Ex. distributing coasters, HVE dedication materials, mobilization creative, etc.)
Each establishment is counted as 1 contact on the Officer Activity Log.
The WA Liquor and Cannabis Board must be notified in advance of this activity to encourage
collaboration and support.
Motorcycle Safety Patrols
The agency will engage in multijurisdictional HVE pools, as part of the national effort, for all or part of the
following campaign:
• Motorcycle Safety Patrols — July 5 — 21
These motorcycle safety patrols shall be deployed at locations where the data indicates that the most traffic
safety benefit can be realized as determined by the local Traffic Safety Task Force.
Patrols should focus on the illegal and unsafe driving actions of motorcycles that are known to cause serious
and fatal crashes. This includes speeding, impaired riding, and following too closely.
Patrols should also focus on the illegal and unsafe driving actions of all other motor vehicles when relating to
motorcycles. This includes speeding, failure to yield to a motorcycle, following too closely to a motorcycle,
distracted driving, etc.
Whenever possible, AGENCY should include motorcycle officers in these patrols.
Target Zero Teams Patrols:
The agency will engage in impaired driving multijurisdictional HVE patrols. The DUI patrols shall be
deployed at locations where the data indicates that the most traffic safety benefit can be realized as
determined by the local Traffic Safety Task Force.
Whenever possible the Target Zero Teams patrols shall begin after 4:00 p.m. Only work done on Task
Force/TZM pre -approved dates will be considered for reimbursement. Funds may be used toward impaired
driving training purposes, on a case by case basis. Requests should be made in writing prior to the training,
submitted to the TZM, and approved by the WTSC.
Target Zero Teams funding can be used to support the professional growth of officers with limited exposure
to impaired driving enforcement. With the approval of the region's TZM and WTSC, officers can
participate in mentoring for impaired driving enforcement. Requirements for this use of funds include the
following:
• The activity must be during a Friday or Saturday night.
• WTSC approval for impaired driving mentorship is done through email communication with the
Target Zero Teams WTSC Program Manager. Approval for mentorship must be received prior to the
activity date.
. The training officer must be a Drug Recognition Expert trained officer.
• TZMs can submit a request for an officer who doesn't meet these requirements to be a mentor. This
request must be detailed on the HVE Mobilization Plan.
• There must be a review of the SFST procedure prior to the enforcement activity.
• There is a limit of 2 times per year that an officer can be a mentee.
• Funds permitting, mentees will participate in at least 1 Target Zero Teams or other impaired driving
enforcement mobilization after completing mentoring.
• Each region or county -level task force can set additional requirements for participation in this use of
funding.
• To be eligible for this activity, the task force must have a policy for DUI Mentoring.
• Funding will pay for overtime for the mentor officer and the mentee officer.
Standardized Field Sobriety Testing (SFST) Training Requirement:
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The agency certifies that all officers participating in these patrols are SFST trained and meet the following
requirement:
• Officer must be BAC certified and have passed the SFST refresher training within the prior three
years, or
• Officer must have successfully completed Advanced Roadside Impaired Driving Enforcement
(ARIDE), or
• Officer must be a certified Drug Recognition Expert.
• For impaired driving HVE mobilizations, there is one additional requirement:
• Officers must have made a DUI/DWI arrest within the past twelve months.
Media Contacts:
All of these patrols are conducted as part of a highly publicized, educational effort. Publicity campaigns
about these patrols are planned to alert the public to the fact that extra patrols are targeting these violations.
The WTSC requests that the SUB -RECIPIENT posts traffic safety information to their web -based platforms
during statewide and locally coordinated HVE mobilizations. At least one individual must be available for
weekend media contacts, beginning at noon on Fridays before mobilizations.
3.1. MILESTONES AND DELIVERABLES
Mobilization
DUI Holiday Patrols
Distracted Driving
Click It or Ticket
Motorcycle Safety Patrol
DUI Drive Sober or Get Pulled Over
3.2. COMPENSATION
Dates
December 12 - January 2
March 28 - 14
May 13 - June 2
July 5 - 21
August 14 - September 2
3.2.1. Compensation for the overtime work provided in accordance with this Agreement has been established
under the terms of RCW 39.34. The cost of accomplishing the work described in the SOW will not exceed
$23,300.00. Payment for satisfactory performance of the overtime work shall not exceed this amount unless
the Parties mutually agree to a higher amount in a written Amendment to this Agreement executed by both
Parties. Comp -time is not considered overtime and will not be approved for payment.
3.2.2. WTSC will reimburse for personnel overtime expenses at 150 percent of the officer's normal salary
rate plus SUB-RECIPIENT's contributions to employee benefits, limited to the following:
• FICA
• Medicare
• Any portion of L & I that is paid by the employes (SUB -RECIPIENT)
• Retirement contributions paid by the employer (SUB -RECIPIENT) can be included if the contribution
is based on a percentage of their hours worked
Health insurance, or any other benefits not listed above, are not eligible for reimbursement.
The SUB -RECIPIENT will provide law enforcement officers with appropriate equipment (e.g., vehicles,
radars, breath testers, etc.) to participate in the emphasis patrols.
3.2.3. Funding alterations are permitted as follows: Upon agreement by the regional TZM and all other
parties impacted by a proposed budget alteration, the allocation amounts may be increased or decreased
without amending the IAA. HVE grant funds are managed in a collaborative approach between the sub
recipient and the TZM.
These alterations must be documented through email communication between all involved parties, including
the TZM, and the WTSC Fiscal Analyst.
Funds within the same budget category only, can be increased and decreased across parties, so long as the
modified total does not exceed the regional total allocation per funding category.
3.2.4. Up to 40 percent of the statewide enforcement funding can be expended during dates outside of the
designated statewide campaign periods. However, impaired driving funds must be used during another
national impaired driving enforcement campaign or other large local event.
3.3. SUMMARY OF PROJECT COSTS
Fundings break down into the following enforcement categories:
EMPHASIS PATROL
Statewide Impaired Driving Patrols
$3,500.00
(Section 405d, CFDA 20.616)
Statewide Distracted Driving Patrols
$3,500.00
(Section 402, CFDA 20.600)
Statewide Click it or Ticket
$1,300.00
(Section 405b, CFDA 20.616)
Statewide Speeding Patrols
$0.00
Flex Funding (Local DUI, Speed, Distracted, and Seat Belt Patrols)
$2,000.00
(Section 402, CFDA 20.600) 49
Motorcycle Safety
�. • 111 11
(164 Funds, CFDA 20.608)
Target Zero Teams (DUI)
$7,000.00
(Section 405d, CFDA 20.616)
3.3.1. The funds issued under this Agreement are only to be used for the specified category and shall not be
commingled between categories.
APPLICABLE STATE AND FEDERAL TERMS AND CONDITIONS:
4. PARTICIPATION REQUIREMENTS AND CONDITIONS
For each of the overtime emphasis patrols listed in the Statement of Work, the SUB -RECIPIENT will follow
all protocols detailed in the "Multijurisdictional High Visibility Enforcement Protocols," which will be
provided by the WTSC. Exceptions to these protocols must be pre -approved by the WTSC prior to the
emphasis patrol(s).
5. PERFORMANCE STANDARDS
Participating law enforcement officers working overtime hours are expected to make a minimum of three
self -initiated contacts per hour of enforcement. The WTSC recognizes that some contacts may result in time-
consuming enforcement -related activities, and these activities are reimbursable. Other activities, such as
collision investigations or emergency response that are not initiated through emphasis patrol contact WILL
NOT be reimbursed.
6. ACTIVITY REPORTS
The SUB -RECIPIENT agrees to have all personnel who work HVE patrols submit an officer Emphasis
Patrol Logs to their regional TZM, or by other approved means, or by other pre -approved means, within 48
hours of the end of all shifts worked. These same logs will be associated with invoices as detailed in the
"BILLING PROCEDURE" section.
7. ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this Agreement shall
be made by the WTSC.
8. AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the Parties in the form of a written request to
amend this Agreement. Such amendments shall only be binding if they are in writing and signed by
personnel authorized to bind each of the Parties. Changes to the budget, SUB -RECIPIENT'S Primary
Contact, and WTSC Program Manager can be made through email communication and signatures are not
required.
9. ALL WRITINGS CONTAINED HEREIN 50
This Agreement contains all the terms and conditions agreed upon by the Parties. No other understandings,
oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of
the Parties hereto.
10. ASSIGNMENT
The SUB -RECIPIENT may not assign the work to be provided under this Agreement, in whole or in part,
without the express prior written consent of the WTSC, which consent shall not be unreasonably withheld.
The SUB -RECIPIENT shall provide the WTSC a copy of all third -party contracts and agreements entered
into for purposes of fulfilling the SOW. Such third -party contracts and agreements must follow applicable
federal, state, and local law, including but not limited to procurement law, rules, and procedures. If any of
the funds provided under this Agreement include funds from NHTSA, such third -party contracts and
agreements must include the federal provisions set forth in this Agreement in sections 34 through 42.
11. ATTORNEYS' FEES
In the event of litigation or other action brought to enforce the Agreement terms, each Party agrees to bear its
own attorney fees and costs.
12. BILLING PROCEDURE
The SUB -RECIPIENT shall submit monthly invoices for reimbursement the TZM with supporting
documentation, as WTSC shall require. The TZM will submit all approved invoices to the WTSC via
WTSC's online grant management system within 10 days of receipt.
All invoices for reimbursement include the following:
• Form A-19 provided by WTSC or its pre -approved equivalent. The hourly rate of each officer included
on the invoice must be identified.
• Emphasis Patrol Log for each officer.
• WTSC's Overtime Log or the SUB-RECIPIENT's overtime approval sheets signed by the officer's
supervisor
Payment to the SUB -RECIPIENT for approved and completed work will be made by warrant or account
transfer by WTSC within 30 days of receipt of such properly documented invoices acceptable to WTSC.
Upon expiration of the Agreement, any claim for payment not already made shall be submitted within 45
days after the expiration date of this Agreement. All invoices for goods received or services performed on or
prior to June 30, 2019, must be received by WTSC no later than August 10, 2019. All invoices for goods
received or services performed between July 1, 2019, and September 30, 2019, must be received by WTSC
no later than November 15, 2019.
13. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
The SUB -RECIPIENT shall not use or disclose any information concerning the WTSC, or information
which may be classified as confidential, for any purpose not directly connected with the administration of
this Agreement, except with prior written consent of the WTSC, or as may be required by law.
14. COST PRINCIPLES
Costs incurred under this Agreement shall adhere to provisions of 2 CFR Part 200 Subpart E.
15. COVENANT AGAINST CONTINGENT FEES
The SUB -RECIPIENT warrants that it has not paid, and agrees not to pay, any bonus, commission,
brokerage, or contingent fee to solicit or secure this Agreement or to obtain approval of any application for
federal financial assistance for this Agreement. The WTSC shall have the right, in the event of breach of this
section by the SUB -RECIPIENT, to annul this Agreement without liability.
16. DISPUTES
16.1. Disputes arising in the performance of this Agreement, which are not resolved by agreement of the
Parties, shall be decided in writing by the WTSC Deputy Director or designee. This decision shall be final
and conclusive, unless within 10 days from the date of the SUB -RECIPIENT'S receipt of WTSC's written
decision, the SUB -RECIPIENT furnishes a written appeal to the WTSC Director. The SUB-RECIPIENT's
appeal shall be decided in writing by the Director or designee within 30 days of receipt of the appeal by the
Director. The decision shall be binding upon the SUB -RECIPIENT and the SUB -RECIPIENT shall abide by
the decision.
16.2. Performance During Dispute. Unless otherwise directed by WTSC, the SUB -RECIPIENT shall
continue performance under this Agreement while matters in dispute are being resolved.
17. GOVERNANCE
17.1. This Agreement is entered into pursuant to and under the authority granted by the laws of the state of
Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform
to those laws.
17.2. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable
statute or rule, the inconsistency shall be resolved by giving precedence in the following order:
17.2.1. Applicable federal and state statutes and rules
17.2.2. Terms and Conditions of this Agreement
17.2.3. Any Amendment executed under this Agreement
17.2.4. Any SOW executed under this Agreement
17.2.5. Any other provisions of the Agreement, including materials incorporated by reference
18. INCOME
Any income earned by the SUB -RECIPIENT from the conduct of the SOW (e.g., sale of publications,
registration fees, or service charges) must be accounted for, and that income must be applied to project
purposes or used to reduce project costs.
19. INDEMNIFICATION
19.1. To the fullest extent permitted by law, the SUB -RECIPIENT shall indemnify and hold harmless the
WTSC, its officers, employees, and agents, and process and defend at its own expense any and all claims,
demands, suits at law or equity, actions, penalties, losses, damages, or costs of whatsoever kind ("claims")
brought against WTSC arising out of or in connection with this Agreement and/or the SUB-RECIPIENT's
performance or failure to perform any aspect of the Agreement. This indemnity provision applies to all
claims against WTSC, its officers, employees, and agents arising out of, in connection with, or incident to
the acts or omissions of the SUB -RECIPIENT, its officers, employees, agents, contractors, and
subcontractors. Provided, however, that nothing herein shall require the SUB -RECIPIENT to indemnify and
hold harmless or defend the WTSC, its agents, employees, or officers to the extent that claims are caused by
the negligent acts or omissions of the WTSC, its officers, employees or agents; and provided further that if
such claims result from the concurrent negligence of (a) the SUB -RECIPIENT, its officers, employees,
agents, contractors, or subcontractors, and (b) the WTSC, its officers, employees, or agents, or involves those
actions covered by RCW 4.24.115, the indemnity provisions provided herein shall be valid and enforceable
only to the extent of the negligence of the SUB -RECIPIENT, its officers, employees, agents, contractors, or
subcontractors.
19.2. The SUB -RECIPIENT waives its immunity under Title 51 RCW to the extent it is required to
indemnify, defend, and hold harmless the WTSC, its g f cers, employees, or agents.
19.3. The indemnification and hold harmless provision shall survive termination of this Agreement.
20. INDEPENDENT CAPACITY
The employees or agents of each Party who are engaged in the performance of this Agreement shall continue
to be employees or agents of that Party and shall not be considered for any purpose to be employees or
agents of the other Party.
21. INSURANCE COVERAGE
21.1. The SUB -RECIPIENT shall comply with the provisions of Title 51 RCW, Industrial Insurance, if
required by law.
21.2. If the SUB -RECIPIENT is not required to maintain insurance in accordance with Title 51 RCW, prior
to the start of any performance of work under this Agreement, the SUB -RECIPIENT shall provide WTSC
with proof of insurance coverage (e.g., vehicle liability insurance, private property liability insurance, or
commercial property liability insurance), as determined appropriate by WTSC, which protects the SUB -
RECIPIENT and WTSC from risks associated with executing the SOW associated with this Agreement.
22 LICENSING, ACCREDITATION, AND REGISTRATION
The SUB -RECIPIENT shall comply with all applicable local, state, and federal licensing, accreditation, and
registration requirements and standards necessary for the performance of this Agreement. The SUB -
RECIPIENT shall complete registration with the Washington State Department of Revenue, if required, and
be responsible for payment of all taxes due on payments made under this Agreement.
23. RECORDS MAINTENANCE
23.1. During the term of this Agreement and for six years thereafter, the SUB -RECIPIENT shall maintain
books, records, documents, and other evidence that sufficiently and properly reflect all direct and indirect
costs expended in the performance of the services described herein. These records shall be subject to
inspection, review, or audit by authorized personnel of the WTSC, the Office of the State Auditor, and
federal officials so authorized by law. All books, records, documents, and other material relevant to this
Agreement will be retained for six years after expiration. The Office of the State Auditor, federal auditors,
the WTSC, and any duly authorized representatives shall have full access and the right to examine any of
these materials during this period.
23.2. Records and other documents, in any medium, furnished by one Party to this Agreement to the other
Party, will remain the property of the furnishing Party, unless otherwise agreed. The receiving Party will not
disclose or make available this material to any third Parties without first giving notice to the furnishing Party
and giving them a reasonable opportunity to respond. Each Party will utilize reasonable security procedures
and protections to assure that records and documents provided by the other Party are not erroneously
disclosed to third Parties.
24. RIGHT OF INSPECTION
The SUB -RECIPIENT shall provide right of access to its facilities to the WTSC or any of its officers, or to
any other authorized agent or official of the state of Washington or the federal government, at all reasonable
times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this
Agreement. The SUB -RECIPIENT shall make available information necessary for WTSC to comply with
the right to access, amend, and receive an accounting of disclosures of their Personal Information according
to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) or any regulations enacted or
revised pursuant to the HIPAA provisions and applicable provisions of Washington State law. The SUB -
RECIPIENT shall upon request make available to the WTSC and the United States Secretary of the
Department of Health and Human Services all intemak policies and procedures, books, and records relating
to the safeguarding, use, and disclosure of Personal In ormation obtained or used as a result of this
Agreement.
25. RIGHTS IN DATA
25.1. WTSC and SUB -RECIPIENT agree that all data and work products (collectively called "Work
Product") pursuant to this Agreement shall be considered works made for hire under the U.S. Copyright Act,
17 USC § 101 et seq., and shall be owned by the state of Washington. Work Product includes, but is not
limited to, reports, documents, pamphlets, advertisement, books, magazines, surveys, studies, computer
programs, films, tapes, sound reproductions, designs, plans, diagrams, drawings, software, and/or databases
to the extent provided by law. Ownership includes the right to copyright, register the copyright, distribute,
prepare derivative works, publicly perform, publicly display, and the ability to otherwise use and transfer
these rights.
25.2. If for any reason the Work Product would not be considered a work made for hire under applicable law,
the SUB -RECIPIENT assigns and transfers to WTSC the entire right, title, and interest in and to all rights in
the Work Product and any registrations and copyright applications relating thereto and any renewals and
extensions thereof.
25.3. The SUB -RECIPIENT may publish, at its own expense, the results of project activities without prior
review by the WTSC, provided that any publications (written, visual, or sound) contain acknowledgment of
the support provided by NHTSA and the WTSC. Any discovery or invention derived from work performed
under this project shall be referred to the WTSC, who will determine through NHTSA whether patent
protections will be sought, how any rights will be administered, and other actions required to protect the
public interest.
26. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after
the effective date of this Agreement and prior to completion of the SOW under this Agreement, the WTSC
may terminate the Agreement under the "TERMINATION FOR CONVENIENCE" clause, without the 30 -
day notice requirement. The Agreement is subject to renegotiation at the WTSC's discretion under any new
funding limitations or conditions.
27. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held
invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect
without the invalid provision, if such remainder conforms to the requirements of applicable law and the
fundamental purpose of this Agreement, and to this end the provisions of this Agreement are declared to be
severable.
28. SITE SECURITY
While on WTSC premises, the SUB -RECIPIENT, its agents, employees, or sub -contractors shall conform in
all respects with all WTSC physical, fire, or other security policies and applicable regulations.
29. TAXES
All payments of payroll taxes, unemployment contributions, any other taxes, insurance, or other such
expenses for the SUB -RECIPIENT or its staff shall be the sole responsibility of the SUB -RECIPIENT.
30. TERMINATION FOR CAUSE
If the SUB -RECIPIENT does not fulfill in a timely and proper manner its obligations under this Agreement
or violates any of these terms and conditions, the WTSC will give the SUB -RECIPIENT written notice of
such failure or violation, and may terminate this Agras4nent immediately. At the WTSC's discretion, the
SUB -RECIPIENT may be given 15 days to correct the violation or failure. In the event that the SUB-
RECIPIENT is given the opportunity to correct the violation and the violation is not corrected within the 15 -
day period, this Agreement may be terminated at the end of that period by written notice of the WTSC.
31. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Agreement, either Party may terminate this Agreement, without cause
or reason, with 30 days written notice to the other Party. If this Agreement is so terminated, the WTSC shall
be liable only for payment required under the terms of this Agreement for services rendered or goods
delivered prior to the effective date of termination.
32. TREATMENT OF ASSETS
32.1. Title to all property furnished by the WTSC shall remain property of the WTSC. Title to all property
furnished by the SUB -RECIPIENT for the cost of which the SUB -RECIPIENT is entitled to be reimbursed
as a direct item of cost under this Agreement shall pass to and vest in the WTSC upon delivery of such
property by the SUB -RECIPIENT. Title to other property, the cost of which is reimbursable to the SUB -
RECIPIENT under this Agreement, shall pass to and vest in the WTSC upon (i) issuance for use of such
property in the performance of this Agreement, or (ii) commencement of use of such property in the
performance of this Agreement, or (iii) reimbursement of the cost thereof by the WTSC in whole or in part,
whichever first occurs.
32.2. Any property of the WTSC furnished to the SUB -RECIPIENT shall, unless otherwise provided herein
or approved by the WTSC, be used only for the performance of this Agreement.
32.3. The SUB -RECIPIENT shall be responsible for any loss or damage to property of the WTSC which
results from the negligence of the SUB -RECIPIENT or which results from the failure on the part of the
SUB -RECIPIENT to maintain and administer that property in accordance with sound management practices.
32.4. If any WTSC property is lost, destroyed, or damaged, the SUB -RECIPIENT shall immediately notify
the WTSC and shall take all reasonable steps to protect the property from further damage.
32.5. The SUB -RECIPIENT shall surrender to the WTSC all property of the WTSC upon completion,
termination, or cancellation of this Agreement.
32.6. All reference to the SUB -RECIPIENT under this clause shall also include SUB-RECIPIENT's
employees, agents, or sub -contractors.
33. WAIVER
A failure by either Party to exercise its rights under this Agreement shall not preclude that Party from
subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement.
APPLICABLE CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS (23
CFR PART 1300 APPENDIX A):
34. BUY AMERICA ACT
The SUB -RECIPIENT will comply with the Buy America requirement (23 U.S.C. 313) when purchasing
items using federal funds. Buy America requires the SUB -RECIPIENT to purchase only steel, iron, and
manufactured products produced in the United States, unless the Secretary of Transportation determines that
such domestically produced items would be inconsistent with the public interest, that such materials are not
reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the
cost of the overall project contract by more than 25 percent. In order to use federal funds to purchase foreign
produced items, the WTSC must submit a waiver request that provides an adequate basis and justification,
and which is approved by the Secretary of Transportation.
35. DEBARMENT AND SUSPENSION
Instructions for Lower Tier Certification
35.1. By signing this Agreement, the SUB -RECIPIENT (hereinafter in this section referred to as the "lower
tier participant") is providing the certification set out below and agrees to comply with the requirements of 2
CFR part 180 and 23 CFR part 1300.
35.2. The certification in this section is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the federal government, the
department or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
35.3. The lower tier participant shall provide immediate written notice to the WTSC if at any time the lower
tier participant learns that its certification was erroneous when submitted or has become erroneous by reason
of changed circumstances.
35.4. The terms covered transaction, debarment, suspension, ineligible, lower tier, participant, person,
primary tier, principal, and voluntarily excluded, as used in this clause, have the meanings set out in the
Definitions and Covered Transactions sections of 2 CFR part 180.
35.5. The lower tier participant agrees by signing this Agreement that it shall not knowingly enter into any
lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by NHTSA.
35.6. The lower tier participant further agrees by signing this Agreement that it will include the clause titled
"Instructions for Lower Tier Certification" including the "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction," without modification, in all lower
tier covered transactions and in all solicitations for lower tier covered transactions, and will require lower tier
participants to comply with 2 CFR part 180 and 23 CFR part 1300.
35.7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4,
debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that
the certification is erroneous. A participant may decide the method and frequency by which it determines the
eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded
from Federal Procurement and Non -procurement Programs.
35.8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
35.9. Except for transactions authorized under paragraph 35.5. of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for
debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, the department or agency with which this transaction originated may
disallow costs, annul or terminate the transaction, issue a stop work order, debar or suspend you, or take
other remedies as appropriate.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered
Transactions
35.10. The lower tier participant certifies, by signing this Agreement, that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any federal department or agency.
35.11. Where the lower tier participant is unable to certify to any of the statements in this certification, such
participant shall attach an explanation to this Agreement.
36 THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
36.1. The SUB -RECIPIENT shall:
36.1.1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace, and shall specify the actions that
will be taken against employees for violation of such prohibition.
36.1.2. Establish a drug-free awareness program to inform employees about the dangers of drug abuse in the
workplace; the SUB-RECIPIENT's policy of maintaining a drug-free workplace; any available drug
counseling, rehabilitation, and employee assistance programs; and the penalties that may be imposed upon
employees for drug violations occurring in the workplace.
36.1.3. Make it a requirement that each employee engaged in the performance of the grant be given a copy of
the statement required by paragraph 36.1.1. of this section.
36.1.4. Notify the employee in the statement required by paragraph 36.1.1. of this section that, as a condition
of employment under the grant, the employee will abide by the terms of the statement, notify the employer of
any criminal drug statute conviction for a violation occurring in the workplace no later than five days after
.such conviction, and notify the WTSC within 10 days after receiving notice from an employee or otherwise
receiving actual notice of such conviction.
36.1.5. Take one of the following actions within 30 days of receiving notice under paragraph 36.1.3. of this
section, with respect to any employee who is so convicted: take appropriate personnel action against such an
employee, up to and including termination, and/or require such employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local
health, law enforcement, or other appropriate agency.
36.1.6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of all
of the paragraphs above.
37 FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA)
In accordance with FFATA, the SUB -RECIPIENT shall, upon request, provide WTSC the names and total
compensation of the five most highly compensated officers of the entity, if the entity in the preceding fiscal
year received 80 percent or more of its annual gross revenues in federal awards, received $25,000,000 or
more in annual gross revenues from federal awards, and if the public does not have access to information
about the compensation of the senior executives of the entity through periodic reports filed under section
13(a) or 15(d) of the Securities Exchange Act of 1934 or section 6104 of the Internal Revenue Code of 1986.
38. FEDERAL LOBBYING 57
38.1. The undersigned certifies, to the best of his or her knowledge and belief, that:
38.1.1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
38.1.2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this federal
contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -
LLL, Disclosure Form to Report Lobbying, in accordance with its instructions.
38.1.3. The undersigned shall require that the language of this certification be included in the award
documents for all sub -awards at all tiers (including sub -contracts, sub -grants, and contracts under grant,
loans, and cooperative agreements), and that all sub -recipients shall certify and disclose accordingly.
38.2. This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or entering
into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
39. NONDISCRIMINATION
39.1. During the performance of this Agreement, the SUB -RECIPIENT agrees:
39.1.1. To comply with all federal nondiscrimination laws and regulations, as may be amended from time to
time.
39.1.2. Not to participate directly or indirectly in the discrimination prohibited by any federal non-
discrimination law or regulation, as set forth in Appendix B of 49 CFR Part 21 and herein.
39.1.3. To permit access to its books, records, accounts, other sources of information, and its facilities as
required by the WTSC, USDOT, or NHTSA.
39.1.4. That, in the event a contractor/funding recipient fails to comply with any nondiscrimination
provisions in this contract/funding Agreement, the WTSC will have the right to impose such
contract/agreement sanctions as it or NI4TSA determine are appropriate, including but not limited to
withholding payments to the contractor/funding recipient under the contract/agreement until the
contractor/funding recipient complies, and/or cancelling, terminating, or suspending a contract or funding
agreement, in whole or in part.
39.1.5. To insert this clause, including all paragraphs, in every sub -contract and sub -agreement and in every
solicitation for a sub -contract or sub -agreement that receives federal funds under this program.
40. POLITICAL ACTIVITY (HATCH ACT)
The SUB -RECIPIENT will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limit the
political activities of employees whose principal emplpyment activities are funded in whole or in part with
federal funds.
41. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
The SUB -RECIPIENT will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or
to create checkpoints that specifically target motorcyclists. This Agreement does not include any aspects or
elements of helmet usage or checkpoints, and so fully complies with this requirement.
42. STATE LOBBYING
None of the funds under this Agreement will be used for any activity specifically designed to urge or
influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal
pending before any state or local legislative body. Such activities include both direct and indirect (e.g.,
"grassroots") lobbying activities, with one exception. This does not preclude a state official whose salary is
supported with NHTSA funds from engaging in direct communications with state or local legislative
officials, in accordance with customary state practice, even if such communications urge legislative officials
to favor or oppose the adoption of a specific pending legislative proposal.
43. DESIGNATED CONTACTS
The following named individuals will serve as designated contacts for each of the Parties for all
communications, notices, and reimbursements regarding this Agreement:
The Contact for the SUB -RECIPIENT is:
Brigham Schulz
Brigham. schulz@cityoffederalway.com
253-835-6743
44. AUTHORITY TO SIGN
The Contact for WTSC is:
Jerry Noviello
jnoviello@wtsc.wa.gov
360-725-9897 ext.
The undersigned acknowledgment that they are authorized to execute this Agreement and bind their
respective agencies or entities to the obligation set forth herein.
IN WITNESS WHEREOF, the parties have executed this Agreement.
Federal Way Police Department
Signature
Printed Name
Title
Date
WASHINGTON TRAFFIC SAFETY COMMISSION
59
Signature
Printed Name
Title
Date
m
Grant Requirements Acknowledgement Form for High Visibility Enforcement
(HVE) Mobilizations
Enter Agency Name:
This document is intended to guide law enforcement agencies, Target Zero Managers (TZM),
and Law Enforcement Liaisons (LEL), in conducting overtime mobilizations funded by federal
highway safety grant funds to address impaired driving, distracted driving, speeding, seat belt
use, motorcycle safely, and Target Zero Teams (TZT). These requirements are mandatory in
accordance with signed HVE Interagency Agreements (IAA), and all exceptions to these
requirements must be pre -approved by the Washington Traffic Safety Commission (WTSC)
prior to the emphasis patrol(s).
This document highlights the key responsibilities of the grantee Project Manager, the WTSC,
Target Zero Managers (TZM), and Law Enforcement Liaisons (LEL). This document does not
replace the comprehensive information detailed in the IAA. The information in the IAA takes
precedence over this document.
Before beginning work on this grant project, the grantee Project Manager should thoroughly read
and understand the terms of the IAA: This Grant Requirements Acknowledgement Form
provides an explanation of some key terms and highlights, but is not comprehensive. If the
Project Manager has questions after reviewing this document, please contact the WTSC Program
Manager assigned to this grant.
When you, the grant Project Manager, acknowledge this document, you certify that you
understand the grant requirements and agree to fully comply with the terms and conditions set
forth in the IAA, as well as additional federal requirements outlined in the Code of Federal
Regulations for Federal Grants and Agreements, as referenced below.
If anything in this document conflicts with the IAA, the IAA takes precedence.
PURPOSE AND METHODS OF HVE:
The objective of HVE campaigns is to change driver behavior by raising traffic safety awareness
through education and enforcement. This is achieved with:
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• Increased law enforcement activities targeting specific driving violations. Law
enforcement presence must appear to be greater than typical. The enforcement plan is
coordinated by the LEL and TZM.
• Public education and media activities coordinated by WTSC, TZM, and/or LEL
Funding from the WTSC supports overtime enforcement activities to increase the number of
officers enforcing impaired driving, distracted driving, speeding, motorcycle and occupant
protection laws. The overtime law enforcement activities support the media effort by
demonstrating to the public that the media messages are true, i.e. that extra enforcement patrols
(with a particular focus) are going on now, so that the public takes the media messages seriously.
The media activities support the enforcement effort by encouraging voluntary compliance with
the laws.
DEFINITIONS:
"HVE" is enforcement of the law in conjunction with publicity that draws the attention of
the public to the enforcement activity. There are four components to HVE:
o Enforcement — Law enforcement enforce traffic laws, using data to determine
target locations and violations. The WTSC prefers that multijurisdictional
enforcement is used. However, if not possible, saturation and wave enforcement
is allowed.
o Publicity — The public knows about the patrols before, during, and after they take
place
o Visibility — The public can clearly know that this enforcement is taking place.
o Evaluation — Quantitative and qualitative evaluation is done to assess the project.
"Multijurisdictional enforcement" is defined as a minimum of two law enforcement
agencies participating at a designated date and time, enforcing a specific activity, in a
location determined by the local Target Zero Task Force.
Saturation enforcement is defined as a minimum of three law enforcement officers
participating at a designated date and time, enforcing a specific activity, in a location
determined by the local Target Zero Task Force. The number of officers should create an
appearance of a high level of enforcement in the area.
Wave enforcement is defined as conducting coordinated enforcement activities at
designated intervals over a period of days or weeks. Ex. speed enforcement daily in
school zones during drop off and pick up times during the first week of the school year.
SPECIFIC REQUIREMENTS:
Before beginning to work on this grant, you must have:
• A fully executed IAA or contract, signed by both parties.
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• Attested to the Grant Requirements Acknowledgment Form (this document).
Work cannot begin before October 1, 2018, or before the IAA is signed by all parties.
Period of Performance: October 1, 2018 - September 30, 2019. All work must be completed no
later than September 30, 2019.
SELECT CONTRACT PROVISIONS:
Statement of Work: This summarizes the work to be done for this grant. If this changes
significantly, the grantee will need to request a change in WEMS, and an IAA
amendment may be required.
Period of Performance: October 1, 2018 - September 30, 2019. All work must be
completed, and goods and services must be received, no later than September 30, 2019.
Compensation:
o All expenses must be incurred between October 1, 2018 and September 30, 2019.
o Expenses cannot exceed the total amount of the agreement, and must fall within
the amounts of each budget category as listed in the IAA.
o Funds cannot be moved between planned budget categories.
o Upon agreement between the TZM and all other parties impacted by a proposed
budget alteration, the allocation amounts may be increased or decreased without
amending the IAA. These alterations must be documented through email
communication between all involved parties, including the TZM and the WTSC
Fiscal Analyst. Budget alterations should not be approved by the TZM if the
proposed funding amounts cause a region's maximum funding amount to be
exceeded in any HVE category, unless the WTSC HVE Program Manager
approves this budget adjustment.
o WTSC will reimburse for personnel overtime expenses at 150 percent of the
officer's normal salary rate plus SUB-RECIPIENT's contributions to employee
benefits, limited to the following:
■ FICA,
■ Medicare,
■ Any portion of L & I that is paid by the employer, and
■ Retirement contributions paid by the employer (if the contribution is based
on a percentage of hours worked).
o The SUB -RECIPIENT will provide law enforcement officers with appropriate
equipment (e.g., vehicles, radars, breath testers, etc.) to participate in the emphasis
patrols.
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WEMS
YVTSC ENTERPRM MANAGEMENT SY3TEM
o Up to 40% of the statewide enforcement funding can be expended during dates
outside of the designated statewide campaign periods. The funds can only be
used for their originally intended purpose.
• Advance Payments Prohibited: WTSC cannot pay any funds in advance to the HVE
mobilization before completing the work.
Agreement Alterations and Amendments:
o Any changes to the terms of an agreement must be mutually agreed upon by both
parties and are often incorporated by written amendment to the
agreement/contract. Such amendments shall only be binding if they are in writing
and signed by personnel authorized to bind each of the parties.
o Exceptions to this include alterations to the budget and the Primary Contact for
the agency listed in WEMS. The regional TZM has the authority to make these
alterations if all affected parties agree to the changes.
Billing procedure:
o Submit for reimbursement monthly (if possible), after expenses are incurred.
o Create an invoice and submit it within WEMS, or email an A-19 invoice voucher
form or approved alternate. The Emphasis Patrol Activity Logs and proof of
overtime will be scanned into WEMS or also submitted through email or
approved alternate. The regional TZM will review, approve, and submit the
reimbursement to WTSC for payment.
o Payment will be made by warrant or account transfer after receipt of invoice.
o Invoices for all expenditures incurred before June 30 must be submitted by
August 10.
o Invoices for all expenditures incurred before September 30 (end of project) must
be submitted by November 10.
• Buy America Act: For any manufactured goods over $5,000, the grantee must provide
written certification that the goods, including IT software and hardware, were produced
in the USA. (This does not normally apply to HVE activities.)
• Cost Principles: Grantee cannot use grant funds.to replace routine and/or existing staff
or expenditures. Must comply with 2 CFR Part 200 Subpart E.
• Income: Any and all program income earned by the grantee during the grant period from
activities conducted as part of the grant (e.g., sale of publications, registration fees,
service charges, etc.) must be fully accounted for and applied to project purposes or used
to reduce project costs.
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rt#
• Lobbying/ Political Activity: Because this grant uses federal funds, no work being
funded by this grant can be used to lobby or otherwise influence state or federal officials,
or support or oppose legislation; there is an allowance for "customary state practice."
Records Maintenance: Maintain records pertaining to this agreement for 6 years after
grant expiration.
Standardized Field Sobriety Test (SFST) TRAINING REQUIREMENTS:
The agency certifies that all officers participating in these patrols are SFST trained and meet the
following requirement:
• Officer must be BAC certified and have passed the SFST refresher training within the
prior three years, or
• Officer must have successfully completed Advanced Roadside Impaired Driving
Enforcement (ARIDE), or
• Officer must be a certified Drug Recognition Expert.
• For impaired driving HVE mobilizations, there is one additional requirement:
o Officers must have made a DUI/DWI arrest within the past twelve months.
PERFORMANCE REQUIREMENTS:
All officers participating in HVE patrols are required to attend mobilization briefings if
conducted.
Participating law enforcement officers are required to make a minimum of three self -
initiated contacts per hour of enforcement. The WTSC recognizes that some contacts may
result in time-consuming enforcement -related activities and that sometimes this
performance goal is not possible to attain. Failure to meet the performance goal does not
automatically mean reduction in reimbursement for the activity. Officers who do not
meet the performance goal should document the reason, which will be reviewed by the
TZM and LEL.
Other activities, such as collision investigations or emergency response that are not
initiated through emphasis patrol contact WILL NOT be reimbursed. Only traffic safety
enforcement and correlated activity is allowable for reimbursement.
All personnel who work HVE patrols must submit officer Emphasis Patrol Activity Logs
to the regional TZM within 48 hours of the end of all shifts worked. The regional TZM
will review, approve, and submit the reimbursement to WTSC for payment.
SHIFT LENGTH:
65
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The law enforcement agency involved will not schedule individual officer overtime shifts for
longer than eight hours. WTSC understands there may be instances when more than eight hours
are billed due to DUI processing or other reasons.
RESERVE OFFICERS:
The law enforcement agency involved will ensure that any reserve officer for whom
reimbursement is claimed has exceeded his/her normal weekly working hours when participating
in an emphasis patrol and is authorized to be paid at the amount requested. Reserve officers may
only be paid at the normal hourly rate and not at the 150 percent overtime rate.
DISPATCH:
WTSC will reimburse communications officers/dispatch personnel for work on these patrols
only if the law enforcement agency has received prior approval from the designated TZM.
OTHER REQUIREMENTS:
• Project Monitoring:
o Site Visits: These are conducted to review performance, compliance, and quality
assurance. Site visits will be done at least once annually for all grants over
$50,000 and may be conducted on any grant of any size, if the Program Manager
desires.
o Other important information can be shared via a message to the Program
Manager. In your WEMS grant, click the Notes tab, and select "Note to
Applicant". Type your note and click the blue Save button. These updates on
achievements, issues, etc. are always welcome!
• Promotional Item Purchase Restrictions: No promotional items can be purchased with
these grant funds.
• Single Audit Requirements: Required of an entity that expends $750,000 or more
annually of federal funds, federal grants, or federal awards; usually performed annually.
• Time -Keeping Requirements: When requesting reimbursement for overtime costs,
back-up documentation substantiating overtime must be provided.
RESPONSIBILITIES OF INVOLVED PARTIES:
• WA Traffic Safety Commission:
o Provide funding.
11M
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o Provide state/local traffic fatality and serious injury data.
o Coordinate paid media activities at the state level for statewide and local
mobilizations (when possible).
o Lead news media efforts for:
■ Statewide Impaired Driving Patrols
■ Statewide Distracted Driving Patrols
■ Statewide Seat Belt Patrols
■ Motorcycle Safety Patrols
■ Target Zero Teams DUI
o Support news efforts for: Local DUI, Speed, Distracted, and Seat Belt Patrols
o Summarize statewide HVE enforcement activity.
o Report results to the National Highway Traffic Safety Administration.
Target Zero Manager and Law Enforcement Liaison:
o Coordinate mobilization briefings.
o Lead news media and community outreach efforts for local mobilizations.
o Review and approve all IAAs, invoices, and other documentation submitted
through the WTSC Enterprise Management System (WEMS), email or other
approved submission methods, before submission to WTSC. This includes
follow-up on incomplete invoicing and Emphasis Patrol Activity Logs (such as
those with unexplained low contact numbers). This expectation can be modified
to better meet the needs of each region with approval from the WTSC HVE
Program Manager.
o Facilitate HVE mobilization planning at Target Zero Task Force meetings.
■ For statewide HVE patrols
■ Submit HVE Mobilization Plan prior to the statewide campaign.
■ Submit evaluation data within 1 week of campaign closure
■ For Flex HVE patrols
■ Submit HVE Mobilization Plan prior to the statewide campaign.
Ideally, the TZM will submit these plans to the WTSC 2 months
prior to the HVE event date. This provides WTSC enough notice
to support the HVE event with paid advertising.
Law Enforcement Agencies:
o Send a representative to local Target Zero Task Force meetings to plan
mobilization locations and exact dates.
o Ensure availability of agency's media contact prior to and during all mobilization
dates.
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WEMS
WTSC ENTE"ISE MAkA6EgEMT S'PSfEM
o Provide commissioned police officers (active or paid reserve) with appropriate
equipment (e.g., vehicle, radar, etc.) to participate in multijurisdictional HVE
patrols.
o Ensure that officers assigned to the HVE campaigns are qualified to enforce the
impaired driving laws as outlined in this document.
NEW REQUIREMENTS IN FEDERAL FISCAL YEAR 2019:
• HVE Mobilization Plans
o Task forces are required to submit plan for each HVE mobilization. This plan
includes, but is not limited to, the following items:
■ Statement of need
■ Law enforcement agencies participating
■ Enforcement strategy, including target violation and location(s)
■ Communications strategy
■ Evaluation plan
Impaired Driving Training Requirements:
o The WTSC recognizes that most of the vehicular fatalities involving impaired
include impairment by drugs. Because of this, the WTSC prefers officers who
work these HVE mobilizations to be DRE or ARIDE trained. However, the
minimum requirement for these HVE mobilizations are the following:
■ Completed SFST training within the past three years
■ Must have current BAC certification
■ Must have made a DUUDWI arrest within the past twelve months
(new to FFY2019), unless the officer participated in DUI mentoring.
Statewide HVE Funding
o Up to 40% of statewide HVE funding for impaired driving, Click It or Ticket, and
distracted driving can be spent outside of the statewide HVE campaign periods.
■ For impaired driving enforcement
■ Funds spent outside of the statewide campaign periods must be
spent during another national impaired driving mobilization period
or other large local event.
■ For distracted driving and seatbelt enforcement
■ Funds can be spent outside of the statewide campaign period based
on need identified by local Target Zero task force. A mobilization
plan is required prior to the enforcement mobilization.
o Funding must be used for its original intended purpose. Ex. Statewide impaired
driving funds must be used solely for impaired driving enforcement.
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N.
DUI Enforcement Mentoring
o Statewide DUI and Flex Funding (during DUI mobilizations) can be used to
support the professional growth of officers with limited exposure to impaired
driving enforcement. With the approval of the region's TZM and WTSC, officers
can participate in mentoring for impaired driving enforcement. Requirements for
this use of funds include the following:
■ WTSC approval for impaired driving mentorship is done through the HVE
Mobilization Plan. Approval for mentorship must be received prior to the
activity date.
■ The training officer must be a Drug Recognition Expert trained officer.
• TZMs can submit a request for an officer who doesn't meet these
requirements to be a mentor. This request must be detailed on the
HVE Mobilization Plan.
■ There must be a review of the SFST procedure prior to the enforcement
activity.
■ There is a limit of 2 times per year that an officer can be a mentee.
■ Funds permitting, mentees will participate in at least 1 impaired driving
mobilization after completing mentoring.
■ Each region or county -level task force can set additional requirements for
participation in this use of funding.
■ To be eligible for this activity, the task force must have a policy for DUI
Mentoring.
■ Funding will pay for overtime for the mentor officer and the mentee
officer.
Alcohol Premise Checks
o Statewide DUI and Flex Funding (during DUI mobilizations) can be used to
conduct alcohol premise checks in bars and other establishments that sell alcohol.
To be used for this purpose, the activity must meet the following requirements:
■ Approval for this activity is done through the HVE Mobilization Plan.
This plan must be received prior to the activity date. It should include
details such as the estimated number of hours and officers who will be
participating in this activity. It should also include a plan for what officers
will discuss with the premise (Ex. distributing coasters, HVE dedication
materials, mobilization creative, etc.)
■ Each establishment is counted as 1 contact on the Officer Activity Log.
■ The WA Liquor and Cannabis Board must be notified in advance of this
activity to encourage collaboration and support.
Page 9 of 10
69
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Page 10 of 10
70
City of Federal Way
HOMELESSNESS TASK FORCE
Agenda
OCTOBER 24, 2018
8:30 am - 8:35 am Task Force Chair Sharry Edwards
--Explanation of Today's Format—
Clarification, not Feedback
8:35 am - 8:45 am Task Group One Report
8:45 am - 8:55 am Clarification Questions for Task Group One
8:55 am - 9:05 am Task Group Two Report
9:05 am - 9:15 am Clarification Questions for Task Group Two
9:15 am - 9:25 am Task Group Three Report
9:25 am - 9:35 am Clarification Questions for Task Group Three
9:35 am - 9:45 am Task Group Four Report
9:45 am - 9:55 am Clarification Questions for Task Group Four
9:55 am - 10:00 am Wrap -Up by Task Force Chair Sharry
Edwards
DRAFT -10/1/18
FW HOMELESSNESS COMMITTEE
TASK GROUP #1
TASK FORCE GROUP #1
FEDERAL WAY HOMELESSNESS COMMITTEE
DRAFT REPORT
Homelessness is increasing both locally and regionally. Anecdotally, City of Federal Way
residents, business owners, nonprofit organizations, faith community, and City staff have noted
increases in the number of people experiencing homelessness. This increase is evidenced by
increased public comments during public meetings expressing concern, increased encampments
in the community, and overall expression of observations.
The City has heard growing frustration from businesses and homeowners about panhandling,
trash around the City, and increasing numbers of encampments, people sleeping in and around
buildings, and loitering in commercial areas. As growing frustration and, sometimes, fear, is
expressed, the City, its residents, and businesses must respond to homelessness. The response
should be built on an understanding of the needs of the whole community and solutions created
to make all community members safe, whether they are housed or unhoused.
Available data mirrors the expression of the community and reflects an increase in homelessness
both at a regional and local level. The 2018 Count Us In report' tracks the number of persons
experiencing homelessness on one single night and found 12,112 people experiencing
homelessness in King County on January 26, 2018 when the one night count occurred. This
included 5, 792 people in shelters, safe havens, and transitional housing. 6,320 people were
unsheltered, or living on the streets, representing a 15% increase over 2017. In Federal Way,
Count Us In found 176 persons who were unsheltered, up from 106 who unsheltered in 2017. In
the 2018 Count Us In survey, 4% of respondents reported living Federal Way at the time of their
housing loss, exceeded only by Seattle and Kent and representing the same percentage as
Renton.
Additionally, nonprofit organizations are reporting similar increases in the number of Federal
Way families and individuals accessing services as reported in applications and/or quarterly
reports submitted to the City of Federal Way. For example, in 2017, thirteen programs serving
people experiencing homelessness reported serving 656 households from Federal Way
comprised of 1,023 individuals. The 656 households may be duplicated if a household accessed
more than one of the thirteen services. The thirteen programs represent a spectrum of homeless
services from outreach and day services to shelter and permanent housing programs. These
programs do not include all homeless services programs in the region that Federal Way residents
are accessing. Nor do the thirteen programs reflect people experiencing homelessness who
resolve their situation on their own. Furthermore, Mary's Place, the organization that runs the
family call in line for accessing shelter, reported a total of 48 families calling in from Federal
1 All Home King County, 2018 Count Us In Report, http://allhomekc.org/king-county-point-in-time-pit-count/
DRAFT -10/1/18
FW HOMELESSNESS COMMITTEE
TASK GROUP #1
Way for emergency shelter in quarters 1 and 2 in 2018. South King County as a region represents
the highest call volume, even greater than Seattle with 151 unique families calling in from South
King County2 cities in quarter 2 of 2018 compared to 132 families from Seattle.
In the 2016-2017 school year, 483 students in the Federal Way Public Schools experienced
homelessness over the course of the year 3. 74 of the youth were in shelters, 333 doubled up, 15
youth were unsheltered, and 61 were staying in motels/hotels. This is a 31 % increase over 2015-
2016 when there were 368 students who experienced homelessness. The students in families who
accessed shelters faced long bus rides and transportation as family shelters are not located in
Federal Way. Families access shelters throughout King County, including shelters in Seattle and
north and east King County.
The data represents Federal Way residents who have lost housing, but does not tell the stories of
each person who might be a single adult, a parent, or a child who does not have safe housing.
The data doesn't reflect the complexity of how someone became homeless or the multi -pronged
and tailored strategies needed for a person to attain and maintain housing in the future. Many
generalize regarding the predominant causes of homelessness. The end result is a perception that
a one size fits all approach will provide meaningful solutions.
The reality is that the causes of homelessness are as varied as the individuals experiencing it.
This means that any attempt to develop cookie cutter solutions will not truly address the root
causes of a phenomenon that is affecting countless individuals and families.
In addition, some efforts intended as solutions may actually exacerbate homelessness if they are
developed without a keen understanding of the individual, community, societal, and institutional
dynamics that operate at the root cause level.
The best way to analyze and then address root causes is to understand those causes on a spectrum
with the most difficult to address on one end and the easiest to address on the other end. The
challenge then is to provide a coordinated continuum of solutions that align with the root causes.
The individual experiencing homelessness can then be met where they are in the spectrum and
can begin a path of solutions on the continuum that will lead to stable and sustainable housing.
The shortage of affordable housing is a significant issue, but the focus on increasing the supply
of affordable housing without a concerted effort to address the root causes of homelessness for
the affected individuals will only temporally mask the problem. The goal of stable and
sustainable housing can only be met by the progress of the individual on a continuum of services
2 South King County references the Southwest County as defined by the Count Us In report and includes Algona,
Auburn, Burien, Des Moines, Federal Way, Kent, Milton, Normandy Park, Pacific, Renton, SeaTac, Tukwila, and
Vashon although not all of these cities had families calling in to Mary's Place.
3 Office of Superintendent of Public Instruction (OSPI), http://www.kl2.wa.us/HomelessEd/Data.aspx
2
DRAFT -10/1/18
FW HOMELESSNESS COMMITTEE
TASK GROUP #1
that helps them develop the habits and lifestyle needed for successful tenancy. This approach
requires a keen understanding of what the habits and lifestyle of successful tenancy looks like.
In other words, time should be devoted to reviewing the elements of success so that we have a
better understanding how to address homelessness in constructive and sustainable ways.
The elements of successful and sustainable housing are:
■ Addiction free or addiction in remission
■ Stable mental health
■ Stable and adequate income
■ Financial literacy
■ Good tenant habits
■ Marketable skill
■ Affordable housing
■ Stable relationships\Support systems
The focus should primarily be on individual causes, but we would be remiss if we did not
address larger community based causes, broader societal causes, and institutional causes too.
Individual Causes of Homelessness
■ Substance abuse and addiction
■ Mental health issues
• Jail/Prison/Incarceration
■ Criminal record
■ Domestic violence (defendant and victim)
■ No income/Unemployment
■ Lack of marketable skills/Job training
■ Eviction/Prior issues with tenancy
■ Divorce/Separation/Breakup
■ Insufficient income (working poor)
■ Poor physical health\Disability
Societal/Community Causes of Homelessness
■ Inadequate short-term and long-term shelter services
■ Inadequate supply of affordable housing
■ Inadequate supply of treatment services
■ Inadequate supply of living wage jobs, especially for convicted individuals
■ Inadequate supply of tenant training
■ Inadequate supply of financial literacy training
■ Inadequate coordination with existing resources for job training
3
DRAFT -10/1/18
FW HOMELESSNESS COMMITTEE
TASK GROUP #1
Inconsistent availability of affordable health care
Disproportionate impacts for members of historically marginalized groups
Institutional Causes of Homelessness
■ Lack of community coordinated response
■ Lack of a regional approach leaving each city to address the issues independently
■ Inequitable distribution of services and resources
■ Inequitable access to services and resources
■ Fragmentation of services and resources
■ Regulations and rules that cause eviction or ineligibility for minor violations
■ Status changes that create ineligibility for existing services (i.e. reaching the age of
18, incarceration, etc.)
Given the number of homeless individuals and families in Federal Way and surrounding cities,
and the high cost of housing, providing long-term subsidized housing for large numbers of
people is not sustainable. Therefore, any strategy to reduce homelessness must be a
comprehensive and coordinated approach targeting individual, societal/community, and
institutional causes of homelessness through a regional strategy. That strategy must have a clear
focus on mitigating root causes, increasing individual/family income, and increasing the number
of affordable housing units for those at the lowest level.
4 Including, but not limited to, people of color, LGBTQ, and persons convicted of crimes.
4
DRAFT -10/1/18
FW HOMELESSNESS COMMITTEE
TASK GROUP #1
In order to give a visual example of the various and diverse situations that can be encountered
on the spectrum of people experiencing homelessness, we have provided an example chart
(below). This chart is based on an outcome measurement matrix used in the Family
Development model for community action non-profit organizations and by the state and national
Results Oriented Management & Accountability (ROMA) model.
Typically, an service provider or other assessor would work with the individual or family
experiencing homeless to determine where they are on the scale. This information will allow the
provider and the individual(s) to work collaboratively to identify and prioritize needs and create a
plan to move out of homelessness. The scale would then be used to measure progress along
the way and plans would be revised and updated as the individual(s) moves in either direction
along the scale. The sample outcome scale below only addresses housing needs. Additional
scales would need to be created and used to determine needs in other areas such as
mental/physical health, substance abuse issues, criminal background, education, employment,
household skills and support systems.
SAMPLE HOUSING OUTCOME SCALE
(Adapted from Family Development and Results Oriented Management & Accountability
Models)
IN CRISIS
VULNERABLE
STABLE
SAFE
THRIVING
(Dependent):Dange
(Dependent):Temp
(Independent):Li
(Independe
(Independe
rous or No Housing
orary Housing or At
mited Choice of or
nt): Limited
nt): Housing
Risk of Losing
Subsidized
Choice of
of Choice,
Housing
Housing
Housing,
Non-
Non-
Subsidized
Subsidized
Homeless
Living in
Safe and secure
Safe and
Safe and
unaffordable housing
permanent living
secure non-
secure non -
arrangements with
subsidized
subsidized
others
housing;
housing of
choices
choice;
limited due
renter
to moderate
income.
Renter
Living in Unsafe
Safe and secure
Safe and secure
Safe and
Safe and
Environment
transitional housing
public housing or
secure non-
secure non -
(at least 60 days)
subsidized rental
subsidized
subsidized
apartment
housing.
housing of
Choices
choice (ie
limited to
home, condo,
moderate
co-op);
income;
owner
Owner.
Notice of eviction or
Living with others
Safe and secure
mortgage
temporarily
Section 8 housing
foreclosure
In temporary shelter
<30 days)
DRAFT -10/1/18
FW HOMELESSNESS COMMITTEE
TASK GROUP #1
Contributing Factor Examples To Consider across In Crisis and Vulnerable Categories
(Note: These factors could be present in any of the above categories but would likely
have a stronger negative impact and/or act as a barrier to safe and stable housing in the
Crisis and Vulnerable Categories:
• Active substance abuse and/or mental health issues, untreated
• No income or lack of sufficient income (ie could be working but not making a living wage)
• Criminal background as a barrier to housing and employment
• Unable to work due to a disability or health issue
• Systemic challenges (ie unable to accept a pay raise because he or she will lose child
care benefits which cost more than the family can afford, even with a wage increase)
• Lack of marketable employment skills, experience, or education. Sporadic work history.
• Lack of support system
• Inability to effectively manage a household
C:
Federal Way Mayor's Taskforce on Homelessness
Taskgroup #2 - Assess and Analyze Services
Draft recommendations
According to the King County Healthcare for the Homeless records for 2018, on average one
person who was homeless dies on the streets in Federal Way each month. After examining the
current services available in Federal Way and identifying the needs that exist in the community,
this group is providing recommendations related to political will, affordable housing, emergency
response and outreach. These recommendations will be outlined in detail below.
Political Will
People experiencing homelessness need housing. We must embrace the vision that we can end
homelessness for all people in our community, including youth, people with disabilities,
Veterans, and families. No single organization or public entity can end this complex crisis on its
own. We have to form new partnerships rooted in a commitment to meeting this urgent and
growing need; partnerships that create political and public will to truly end the preventable
experience of homelessness.
According to the United States Interagency Council on Homelessness[ 1 ], elected officials at the
local, county and state levels can drive the political will to address homelessness. Elected
officials can create the urgency needed to convene necessary partnerships and drive
accountability. Political will breaks down barriers that are roadblocks to innovation and
solutions. Local leaders are in the best position to ensure that planning and initiatives are aligned
and brought to scale to meet the homeless crisis in Federal Way.
Recommended strategies for demonstrating political will:
• Local elected leaders publicly commit to coordinate efforts to address homelessness in
Federal Way.
• Based on the work of the Homeless Taskforce, create a strategic plan to coordinate
housing, health, behavioral health, reentry and emergency services.
• Set ambitious goals to reduce street homelessness through engaging people on the streets
and connecting people to services in the community in which they are currently residing.
Along with being ambitious, these goals should be compassionate and use language that
models caring and respect.
• Increase the city's financial investment in homeless services and housing.
• Make a commitment to increase the affordable housing stock in Federal Way for people
with incomes below 30% AMI.
• Create a public education campaign that utilizes the expertise of service providers and the
history of the faith based support network and offers opportunities for community
members to meaningfully engage in being a part of the solution.
Affordable Housing Resources
Homeless is first and foremost a housing crisis, and is intimately tied to the availability of
affordable housing options in communities. A study published by McKinsey & Company in
May of 2018 indicated a strong correlation between increasing fair market rents and rates of
homelessness in King County. The 2017 report to Congress on Worst Case Housing Needs
found that "even with public rental assistance, it remains the case that 6 of 10 extremely low-
income renters and 4 of 10 very low-income renters do not have access to affordable and
available housing units. [2]"
Housing Navigators can be instrumental is assisting those experiencing homelessness to
transition from homelessness to housing solutions. However, in order for Navigators to be
successful, there must be units available for those families, youth and individuals to transition
into. Without housing options available, shelter stays increase leading to a decrease in the
capacity of shelter to meet the need, and the trauma of homelessness is prolonged and
exacerbated. For those who are able to identify a unit, it is important that the unit be affordable
so that a return to homelessness is prevented.
Recommended strategies related to affordable housing:
• Encourage the development of permanent affordable housing in the Federal Way
community. Look to resolve development barriers such as zoning restrictions, parking
requirements, impact fees, etc...
• Complete a comprehensive inventory of the housing stock in Federal Way, assess the
need for additional affordable housing and identify next steps.
• Create incentives for developers to encourage the inclusion of affordable units in new
development projects. dedicate a percentage of the units to be 30-50% AMI.
• Bring low-income housing developers to the table (FUSION, Multi Service Center, ,
Bellwether, Housing, Catholic Housing Services, and Mercy as examples) to contribute
their expertise and make suggestions for possibilities in Federal Way.
• Identify other key groups to partner in this work (schools, Veterans Administration, etc)
• Design and lead a campaign to bring landlords to the table.
• Sign onto the Inter -local Agreement of the South King Housing and Homeless
Partnership.
• Create additional funding streams for ongoing subsidies and housing voucher programs.
Crisis Response Services
A critical component for any effective crisis response system is emergency shelter. Although the
only true solution to the crisis of homelessness is housing, there will always be those in our
community who need immediate access to a safe place to stay.
As stated in the Federal Strategic Plan to Prevent and End Homelessness, "communities should
have effective models of emergency shelter and other temporary accommodations available that:
Meet the needs of all members of a household and self -defined family and kinship groups,
including infants and young children; Do not turn people away or make access contingent on
sobriety, minimum income requirements, or a lack of criminal history; Do not require family
members and partners to separate from one another in order to access shelter; Ensure that
policies and procedure promote dignity and respect for every person seeking or needing shelter;
and; Provide a safe, decent, welcoming and appropriate temporary living environment, where
daily needs can be met while pathways back to safe living arrangements or directly into housing
programs are being pursued.[3]"
There are currently very few shelter programs in Federal Way available to meet the needs of
those currently living unsheltered/fleeing domestic violence in the community. While Federal
Way Day Center provides daytime services for (population and numbers), the need is much
greater than what the Day Center is currently able to provide. In terms of overnight shelter
options, there are only (number of beds) available on a nightly basis for (population).
Data shows that in the first six months of 2108, approximately 48 unique families called from
locations in Federal Way seeking emergency shelter. The current stock of shelter beds available
in Federal Way is woefully inadequate to meet the shelter needs of these families. "New
research from Children's HealthWatch illustrates there is no safe level of homelessness. The
younger and longer a child experiences homelessness, the greater the cumulative toll of negative
health outcomes, which can have lifelong effects on the child, the family, and the
community. [4]" These findings are not unique only to children, as homelessness has significant
and compounding effects on all populations. Given these impacts, it is imperative that shelter
options in Federal Way be expanded.
Recommended strategies related to crisis response services:
• Immediately identify properties and resources that may be available for year-round
shelter with the goal to have options for single adults, families and youth open by winter
of 2019. These options should include an exploration with private property owners as
well as an exploration of re -zoning to allow shelters to be sited in currently vacant City -
owned properties.
• Explore ongoing facility -based crisis services that are in line with national best practices,
including:
0 24/7 service model allowing partners, pets and possessions
o Low -barrier access with a Housing First approach
o Housing Navigation services
o Tailored services for those populations with unique needs including single adults,
veterans, youth/young adults, families with children and those fleeing domestic
violence.
• Identify funding streams to develop and operate sustainable shelter programs in the
Federal Way community and establish partnerships with service providers to operate the
shelter programs.
• Recognizing that shelter is not the solution for every individual or family, identify and
invest in additional crisis response interventions to connect all other unsheltered
community members to housing -focused services.
Street Outreach
Outreach to people living on the streets is a critical component of the homeless services system
in Federal Way. Street outreach involves engaging people experiencing homelessness who may
be disconnected and alienated not only from mainstream services and supports, but from the
services targeting homeless persons as well.
At the core of any outreach is a need to build rapport and relationships with people who have
barriers that prevent people them from accessing services. This work can take time. For many
people with active addictions, with pets, with partners, or who are underage and fearful of being
turned over to child protection authorities, there may be real or perceived barriers to accessing
existing services. Some people have had unsatisfying or even problematic experiences of child
protection services, law enforcement involvement, homeless shelters, and/or mental health
facilities. Assisting individuals to overcome these barriers often requires significant outreach
time and effort, and can take months or even years of creative and proactive engagement.
According to the United States Interagency Council on Homelessness elements of best practices
in outreach include: a Housing First approach; collaboration with non-traditional partners such as
law enforcement; a systematic and well-documented approach across teams; and strong ties to
the coordinated entry system[5].
Currently in Federal Way there are several organizations that have dedicated funding and staff to
provide outreach in the area. These teams each have a different focus based on their funding and
contract requirements. The current outreach includes: DESC through their Mobile Crisis Team,
REACH through their work with the Mobile Medical Van, and Catholic Community Services
CReW through their work with King County Public Health. In addition there are faith -based
outreach efforts through religious organizations.
Recommended strategies related to street outreach:
• Convene a meeting of Federal Way outreach providers, local law enforcement, first
responders, health providers and other non-traditional partners such as the library.
• Develop a citywide targeted outreach plan to ensure that people are engaged and
connected to outreach in a consistent and well documented manner.
• Encourage positive partnerships between first responders and outreach staff that are
based on Housing First principles. Ex. South King Fire outreach with trained social
workers
• Develop city protocols for minimizing the community impact of unauthorized
encampments, while allowing outreach staff time to develop relationships and build
rapport with clients. Dedicate funding to resolving housing barriers for people in
encampments.
• Improve collaboration with the King County Coordinated Entry system to increase
housing placements.
Accountability is paramount in this work. In order to ensure that services are having a positive
impact of those they seek to serve and in order to demonstrate maximum return on investment,
data should have a role in determining the success of the creative solutions that come out of this
Task Force's work.
Addressing homelessness in Federal Way will require cooperation and commitment from all
sectors of the city including: government, business, philanthropy, nonprofits, faith communities
and citizens. Federal Way needs to engage in innovative solutions that focus on the wellbeing of
all members of our community.
[ 1 ]https://www.usich.gov/resources/uploads/asset_library/10—Strategies—to—End—Chronic_Home
lessness.pdf
2 Worst case...
[3] United States Interagency Council on Homelessness — finish this citation!
[4] Compounding Stress: Megan Sandel, MD MPH, Richard Sheward, MPP, and Lisa
Sturtevant, PhD — finish this citation!
[5]USICH: The Role of Outreach and Engagement in Ending Homelessness: Lessons Learned
from SAMHSA's Expert Panel, August 2016.
Homelessness from a Policing Perspective
Homelessness is not just a Federal Way problem, but a national one. Providing more services to
the transient population is a double edged sword and has caused an increase in a certain
percentage of criminals coming to our community to take advantage of those services. There is
always a portion of the transient populations who are criminals and commit crimes of all levels.
We are experiencing an alarming increase in crime committed by a certain percentage of the
homeless population. Our empirical data shows a 105% increase in crime committed by
transients' city wide comparing 2017 to 2016. We predicted the increase in transient related
crime and began to keep track through clearing codes for each call associated with someone
identified as being homelessness. It would be safe to say that this number is low since every call
may not get the appropriate clearing codes attached (TRAN). We will provide current numbers
for 2018 as the year comes to a close and we can provide accurate year to date data. We also
tabulate crime trends by reporting districts (RD) in order to prioritize our enforcement efforts
more efficiently and where they are needed most.
The perception of crime is a derivative of a growing homeless population as well. Increasing
panhandling and aggressive begging draws attention from our citizens, businesses, and visitors
that live, work, and commute through the city daily. It is the visible homeless population that
draws the most attention and drives the demands for action. The more homeless who are
sleeping and loitering in and around our parks, on our sidewalks, in the doorways of businesses,
and around our playgrounds, the more demand we will get for action.
Beyond simply the criminality aspect are other coexisting concerns to include: Health; Safety;
Environmental Concerns; Property Damage.
Health related issues are extensive to not only the transients who inhabit the camps but others
in our population as well. Drug use and discarded paraphernalia presents a huge health
problem for anyone who might come upon the items to include children playing in the
playground areas around the city. Those who are choosing to live in these locations experience
other health related issues such as disease transmittals and the general lack of health care.
Contagious diseases can spread rapidly through a population and to other parts of society.
Safety concerns are another variable that affect everyone associated to the homeless issue. We
should remember to include the homeless themselves who live and navigate through this
lifestyle. Not only is there a safety concern to those who live, work, visit, and operate
businesses in the City, but there are also safety related issues that occur in the unregulated
environment of the camps themselves.
Environmental damage is pervasive where these camps occur. Transients want to camp next to
water ways and woodland areas and in some cases on top of city aquifers and sensitive
drainage areas such as the protected Hylebos Water Shed area. The destruction of the sensitive
environmental areas cannot be easily quantified and restoration processes are costly and may
be in some cases unattainable.
Property damage occurs at every camp site and can be extremely costly depending on the size
of the camps and length of time they have been established. These camps are egregious in
many ways beyond just trash. Human waste, drug paraphernalia, used needles, discarded
clothing, stolen bicycles, stolen tools and other equipment, food waste, discarded tents and
blankets, etc. are present at the majority of these locations. Fires have been a dangerous result
of the camps and have threatened homes as well as property. These fires also require a
response from our limited fire and police personnel and their equipment.
The encampments are increasing as documented by our Special Operations Unit (SOU) who
tabulates the number of camps that are currently occupied, cleaned, and dirty/unoccupied on a
weekly basis. The most prevalent ongoing issue is the reoccupation of campsites once cleaned
using expensive and labor intensive efforts. On many occasions property owners clean their
privately owned land only to see new transient camps quickly reappear if the land is not
constantly monitored by them or by hiring private security to patrol them.
Summary
There are many independent variables related to homelessness and its causes. We are
constantly addressing the "results" of homelessness in an attempt to be responsive to the
demands of the public we serve. Our mission in the task force is to not only look for new ways
to solve the obvious problems related to homelessness, but to also try to come up with
recommendations to mitigate the causes in the first place. This is a daunting task and as we
know no one has come up with a solution and so far we are only treating the symptoms.
Recommendations
• We must maintain our vigilance in fighting crime and criminal behavior and continue our
efforts to prevent future crimes from happening. This takes a tremendous amount of
effort from our limited law enforcement resources. Currently we have an entire team of
officers who devote all of their time to homeless issues in an effort to supplement patrol
and other police and city resources.
• On the issue of illegal camping, we should be advocating that private land owners pool
resources and hire a security firm that would provide services in order to mitigate the
recidivism.
• The use of underbrush clearing techniques has been one of the most successful tools to
prevent reoccupation of land parcels once they have been cleared. Great examples of
this practice are at the intersection of 336th and Pacific Highway, and the old air strip
location near Celebration Park Blvd. This technique is very expensive to the land owner
and therefore can be prohibitive to many. A cost analysis/comparison should be
considered.
• Networking with other city and regional efforts and sharing successes and new ideas is
helpful. We know that the homeless population moves from one place to another
depending on individual needs and preferences. What works in one place may work in
another and there is no need to reinvent the wheel if possible.
• We should continue with our collaborative city wide efforts, which include all of the
resources represented at the task force. It will take a multi -faceted approach to come
up with meaningful and effective solutions to these complex issues.
• Lastly and most importantly, we must remain committed to our mission to keep the
people we serve safe and secure in their daily life.
Steve Neal
Panhandling -
Findings;
Panhandling and Work Crew
• Visually non -appealing.
o Deter visitors from driving or coming to town
o Deter residents from going on certain streets
o People walking by feel less safe
o Trash left at or around the site
• Not always the homeless.
o May be individuals on the brink of homeless
o May be someone that needs gas
o May be someone caught in an Opioid addiction
Conclusions;
• Motivation to help make a change from public/passersby
o Would a couple dollars from passing cars do much help? Or would be better spent in
program/projects/supplies to help lift them off the street
o Educating the passersby on how best to help
o Incentives to not encourage the panhandling (city would match donations )
• Other communities- what has been done;
o Gig Harbor, WA — unlawful for a driver to stop for a panhandler along certain roads.
o Philadelphia- "text alternative" to reduce panhandling. "show you care ... but not right here."
Slogan and signs used to reduce the panhandling in the city center. The Office of Homeless
Services has a number which you can automatically donate $5 to when you text the word
"Share". The city will then match those donations.
o Albuquerque, NM (brief over view of program)- "There's a Better Way" -The There's a Better
Way campaign gives panhandlers a chance at a change in life and provides caring members of
our community with a better way to donate their money. Signs were posted were panhandlers
were known to stand urging people who are in need to call the city's help line (similar to 211
here in king county). The signs also had the website for Donations. Which listed the money
would be used for; community fund, feed the hungry, shelter the homeless, and support a day's
wages for someone in need of work.
■ They also purchased a van with the donations that would then drive around the city and
pick up panhandlers offering Payment for Day Labor (landscape, beautification, garbage
removal....... )
■ At the end of the day they are transported to an emergency shelter to house them over
night and get connected with further services.
Plan of Action;
• Based on some of the Memo's, Letters, and emails that were looked at and discussed during this
process -
o The Albuquerque ideas may work but would need to be ran through non for profit agencies.
Please see memo/email sent by Yarden- There's a better way- eleventh draft doc. There's a
better way --eleventh draft.docx
o Hanging up signs in known pan handling locations would have a much smaller cost associated
with it and may help minimize, but there still be a need for a non for profit organization to
manage the funds and ensure they are allocated properly.
Work Crew
Findings;
• Federal Way currently contracts with Washington State DOC to allow defendants from the municipal
court to be sentenced to Work Crew in lieu of or in addition to jail time.
o The only costs to the City (police budget) is $15 per day, per offender working. Along with the
time of the Probation Staff to medically screen defendants to ensure they are fit to work.
o No work is actually done within the City of Federal Way. They are taken to Seattle for the day.
Conclusions;
• Analysis already done by Yarden. Please see Attached Memo- Community Out -Of -Custody Work
Crew. Memo on Community Out -of -Custody Work Crew.docx
Plan of Action;
o Option 1 would be to expand contract with DOC at an approximate cost of $80,000. This would
be the same program we currently use, for sentencing in lieu of or in addition to jail time. The
difference would be that the work would be done here in the City of Federal Way.
■ Possible down side ... this is for defendants being sentenced from Court, would not
address the pan handlers or homeless currently not working.
■ Unsure if the Albuquerque model would be able in this option.
o Option 2 would be to run a program ourselves. Per the memo previously done a budget has not
yet been explored for this option.
■ Upside to this option, would allow the usage of sentenced defendants to work in lieu of
jail, but also allow the Albuquerque type of model to be implemented.
o Option 3- Recently the City of Auburn began having homeless residents complete
"chores" in exchange for a place to stay. The city only has 1 overnight shelter and the anticipated cost
for Auburn, per the Komo News article, by Matt Markovich / KOMO News, Thursday, September 20th
2018- will be $400,000 per year. The article does not have a cost breakdown of where/how the
$400,000 per year is spent.
■ Federal Way currently has no overnight shelter which is needed for this to be a
viable option.
Examples of Street signs;
raxxaxouxs
DON'T CONTRIBUTE
TO THE PROBLEM
Safe Parking
1. Findings
• The All Home findings for King County in 2018 show that the largest portion of the unsheltered
homeless are in vehicles (28%)1 which is a 46% increase over 20172
• There are examples long term programs that address this problems in King County3
• These programs are part of a community of faith outreach program and utilize church property
for the overnight parking
• There are two types of programs, public and private. Private are general a faith based group that
oversees and funds the project and public is in a city owned lot that is managed by the city. Both
can be successful but privately run operations are most common in King County'
• There are Municipal Codes that will need to be updated to allow for parking in church parking
lots residential areas of Federal Way. A church parking lot is the most common location for these
programs and they are generally zoned residential. 4
• Many of those who are in the situation of car camping have jobs but cannot afford
transportation and rent.
• There are several different ways to address questions that arise and the program managers
from these two programs are willing to meet with any church leaders from our area to discuss
their programs and help an interested congregation start one up 5
• These questions include;
o Sanitation
o Garbage
o Access to church facility
o Number of vehicles
o Hours of operation
o Days of the week
o Cost
o Check in and out procedures
o Background checks
2. Conclusions
• Studies by Seattle University have concluded that Safe Parking Programs are a low cost high
value service to an increasing segment of our citizens who find themselves between
housing. These programs provide a n opportunity for community engagement, a more
positive relationships with law enforcement, a sense of community and a centralized
location for services to be offered.'
In researched successful programs the use of mobile homes campers and RV's were
prohibited
3. Strategic plan of action
Finding one or more congregations willing to offer this service to the community is the first
step, creating more than one program has advantages
o gives a built in network of support
o cares for more people while keeping individual programs small
o offers people in need more choices closer to their work or school
1,2 http://allhomekc.org/wp-content/uploads/2018/06/combined-infogra
3 http://www.occ.orR/safer)arkin
program
Open Document Living at the
4 Text Intersection_ Laws 8
5
ic-PM2018-1
ment/safe-parkin
Karina O'Malley kcfom@hotmail.com Lake Washington United Methodist Church 7525 132nd Ave NE,
Kirkland
Jim McCorkle jimmcc@outlook.com Overlake Christian Church 9900 Willows Rd,
6
91111111
It-
SSRN-id3173221
7 (1).pdf
nd
Effects of Homeless on Business
Findings:
• Financial resources expended for cleanup
• Time that could have been spent on business has been spent on homeless
• Property has been vandalized
• Property has been stolen
• Business owners have encountered individuals with criminal intent
• Fires
• Sleeping on business property
• Begging from businesses
• Frightening employees and customers
• Businesses have dealt with the homelessness issue uniquely, purchasing firearms, having
secured entries, purchasing security cameras
Conclusion:
The purpose of a business is to conduct business, to fulfill their mission. Any time taken away
from conducting business, especially a small business, is detrimental to that purpose. When the
business owner has to take the time to work through the above findings, both time and financial
resources are expended. Working through the above findings also leaves a feeling of frustration
with the business owner as to what they will encounter the next time they come to their business.
New businesses entering the community look for a community that is safe, clean and affordable.
They look for a community where business costs are manageable. The community's homeless
issue is a consideration because of hidden costs that are associated with it..
Healthy business promotes a thriving community which in turn benefits the community in many
ways:
• Financial resources for social services
• Volunteerism to social services
• Sources of income to the communities
Recommendation:
• Create a working relationship between businesses, government and the social service
community.
• Create a forum in which business, government and social services respectfully listen to
each other and discuss options.
• Do not create a divide between businesses and the social service community.
C~
LITTER and Trash
1. FINDINGS
Costs & Clean Up
It is hard to determine the exact costs of litter clean up. Not all litter is caused by homeless individuals
and not all litter is on city owned property. There are costs for business owners (clean up and disposal,
stolen grocery carts etc) and private property owners, who are required to keep their property cleared
of homeless camps at their own expense. Removal is expensive, but it is difficult to even put an amount
on the negative environmental impact, increased risks for cleanup teams, first responders, and anyone
else coming in contact with needles or other litter that can cause harm.
Below are some examples of costs that we can capture:
• 2017 Surface Water Management over 350 hours of cleaning up litter
• 2017 Parks Department logged over 950 hours of cleaning up litter (they do not track disposal
cost of litter separate from overall department disposal costs. Staff remove anywhere from 10-50 hard
sided totes of debris when cleaning a homeless encampment. Each container is 80 gallons)
• The Parks Department estimates a cost of $334,000 per year
• Seasonal- $144K
• FTE -130K
• Homeless Camps — 50K
• Illegal dumping in parks or greenbelts —10K
•. Private property — 2 clean ups Summer 2018
1. 1403 S 330th (report written when project was in progress. Numbers were to date ... not the
grand total)
• Hours worked: 336
• Total tons dumped to date: 19.5
• Total cost: $15,795
2. S 320th 1st Ave S (vacant lot)
• 14 tons of garbage removed
• 15 shopping carts removed
• 400 man hours in labor
• Total Cost to remove $22,000.00
Waste Management
• Federal Way does not require home owners to have waste management service.
• The current contract with Waste Management includes free disposal for the City of Federal Way.
This includes volunteer projects (i.e. Park Appreciation Day) and homeless camp clean ups.
• Previously dumpsters were provided near homeless camps and were vastly under-utilized.
I.
King County Metro
• Bus stop garbage's- the size of the can and the frequency of pickup is de
number of daily riders from a given stop. The majority of the bus locatio
associated metro agency, not the City. Although, a handful of stations N
ridership, the City has opted to install and maintain cans.
Adopt a (Blank) Program
• There is a program called Adopt a Stop Program that is used in other coma
research is being done on this. Updates coming soon.
King County DOT
201 S Jackson St
Seattle, WA
PHONE: 206-477-380
• Adopt a block/road/highway
Per Tom Lesser with King County Adopt a Hwy, Federal Way use to have
adopted streets in Federal Way. All these signs were removed at one poi
participation in that program in Federal Way and there are no available s
the adopt a highway program.
Multi Service Center
• Currently allows guests to go to the clothing bank 1 time per month for 20
"shopping". The homeless are allowed to shop 2 times per month because they ofi
clothing (information provided from a volunteer). This is a concern, to the topic of
because of where these items might be being disposed of to necessitate more freq
2. Conclusions
-mined based on the
are picked up by the
!re there is low
iunities. More
ms (with signs) that
There is no
ions of highway for
minutes of
en dump their
Trash and Litter,
uent "shopping" trips.
Not all homeless individuals litter, but they do face challenges on where to dispose of their trash. Some
suffer from mental illness and are hoarders. Some dumpster dive, others steal to support their drug
habits. They often lack laundry facilities and leave large amounts of soiled and wet clothing, sleeping
bags, tarps/tents in the camps, parking lots or wherever it's convenient for them.usiness owners and
clean up teams are finding needles, human waste and are at risk of physical harm hen having to clean
up homeless camps.
Litter leaves people with a negative feeling. They feel unsafe and are concerned foi their children. As a
city, we must keep our community clean and safe for those who call this home and to attract businesses
and families in the future.
With all the time taken for city employees to remove litter, other jobs are simply left undone. It is hard
to measure the impact of this, but we know their skills could be used more effectively if litter cleanup
was not so taking up so much time and effort.
3. Strategic Plan of Action
• Research better garbage can options ( i.e. Big Belly Solar, more solid styles that close so
people cannot dumpster dive- see photo below)
• Revisit Adopt a (Blank) program and solicit for volunteer teams
• Continue research on what other cities are doing successfully (i.e. requiring clients at
shelters to give back by picking up litter)
• Revisit Work Crew programs.
• Clearing out the camps will only be effective if the city continues to monitor and enforce the
closure. There will always be time, effort and cost to cleaning up but areas should be
monitored to prevent them getting in extreme conditions
• Careful studying of the contract with Waste Management. It appears they have a unique
agreement with the City and cover a lot of the costs for cleaning up the homeless camps. If
this is true, it would be good to know how much is being saved as budgets are being created
and other contracts are being considered
• Private property owners should be encouraged to hire private security, to help avoid camps
and all the litter that comes along with it.
• Continued education to nonprofits and individuals that continue to give items to people
who are homeless that are not needed and are left for others to pick up. Recommend they
donate supplies to Federal Way Day Center, Seattle Union Gospel Mission, Reach Out, or
MSC instead of giving directly to the homeless.
• Encourage businesses to not have donation bins on their property (see photo below). Some
of the newer versions of containers do make access harder. Unfortunately these bins are a
great place to leave trash or remove donations.
• Start some fun and creative marketing about keeping our city clean (see photos of signage
below)
Link to article regarding challenges cleanup crews are facing
http://www.ktvu.com/news/caitrans-workers-file-grievance-aga inst-dangers-of-clea rine-homeless-
encampments#.W5hd5Walsl0.email
Photos of creative and fun signage, solar trash cans, and donation bins.
Comprehensive Online Tool
Recommendation: Create a comprehensive online tool that is accessible from the city's home
page and maintained/updated regularly.
Supporting Data
There are numerous resources available in our community to serve individuals experiencing
homelessness but there is not one coordinated comprehensive list of resources accessible
online. Individuals experiencing homelessness, community agencies and other community partners
who provide service to our homeless community aren't always aware of what's currently available
which leads to missed opportunities to folks who need it the most.
Individuals experiencing homelessness are less likely to ask for help if there is a fear of being let down or
told no. Many of our individuals in our local homeless community have access to Wi-Fi, cell phones, PCs,
etc. and have said that they would be more likely to access services if they knew the full range that were
available. A comprehensive online tool would allow for this.
We have seen several lists throughout our time with the task force with different information on each
list and duplicated services on same days and times leaving other days and times lacking services.
Implementation Suggestion
Create an online resource where local/regional services available to those who are currently
experiencing homelessness or are on the brink of becoming homeless are listed, can be easily found and
updated regularly.
The online tool should include, but not be limited to the following:
■ Find a Place to Stay
■ Shelters — men, women, couples, young adult, families with children
■ Emergency Housing
■ Domestic Violence
■ Stay in My Home — Homelessness Prevention
■ Rentals Assistance
■ Tenant Rights
■ Assistance with Mortgage
■ Utility Assistance
■ Disability Resources
■ Veterans Resources
■ Services
■ Free Meals
■ Street Outreach
■ Shower
■ Laundry
■ Clothing/Food Banks
■ Transit Stations
■ Day/Drop in Centers
■ Legal Services
■ Mental Health Support
■ LGBTQ Services
■ Medical — Non Emergency
■ Substance Abuse
■ Youth Services
■ Free Wi-Fi
Anticipated Costs
$ — City staff member responsible for maintaining website/online resource
$ — Improved web page
$ — Contract with 211 to provide region specific website/online resource if city employee does
not have capacity. Could also be more cost effective.
Public Phones
Recommendation: Partner with local agencies to install public phones
Supporting Data
Though many of our individuals experiencing homelessness have cell phones they are usually pre -paid
and their available minutes run out quickly. Telephone access is a necessity for scheduling
appointments for social services, medical appointments, check ins with probation offices and other
inquiries regarding legal services just to name a few. Without telephone access there is a higher chance
of missed opportunities to access available services.
Implementation Suggestion
FREE phones installed at transit centers/libraries and other public places for those experiencing
homelessness to access assistance. To avoid misuse of phones, they could dial directly to 211, be
outgoing only and limit area codes. Similar phones were installed at the Seattle Public Library — Central
Branch https://www.reaIchangenews.org/2018/08/29/downtown-seattle-public-library-installs-free-
hp ones
Anticipated Costs
$400 per phone —As referenced in article
Peer Navigators
Recommendation: Partner with local agencies to install public phones
Supporting Data
Statistically people who are experiencing homelessness have worse physical and mental health and
higher risks of substance abuse, than the general population. Many people who end up homeless
experience or have experienced some type of trauma. These individuals are less likely to accept help
and seek out assistance from individual they do not relate to or trust. The best way to understand
something is to hear it explained by someone who has had similar experiences and has been in "your
shoes". Peer navigators are individuals with "lived experience". They have overcome addiction, and/or
found stable housing, and/or successfully sought treatment for mental health disorder. Peer navigators
have the ability to connect to the homeless population genuinely and are more likely to build trust
quicker.
https://www.denverlibrary.org/biog/chrish/peer-navigators-help-demystify-social-service-
s sy tem
https://unionstationhs.org/emp-opportunities/peer-housi ng-navigator-mdt/
Implementation Suggestion
Hire and train 3-4 part time Peer Navigators to help expand the services offered in the community and
increase support to our homeless populations. This position would provide referrals to resources and
assist with benefit acquisition. Peer Navigators would be trained off site by a partnering organization.
These positions would work for City of Federal Way Department of Community Services. There are
federal and state grants available for to the city to help cover anticipated costs.
Anticipated Costs
$11.50-$13 hourly wage
$ cost of training