LUTC PKT 12-03-2018Committee Members City Staff
Mark Koppang, Chair EJ Walsh, P.E., Public Works Director
Jesse E. Johnson, Member Mercedes Tenuta, Administrative Assistant II
Hoang V. Tran, Member (253) 835-2701
City of Federal Way
City Council
Land Use & Transportation Committee
December 3, 2018 City Hall
5:00 p.m. Council Chambers
MEETING AGENDA
1.CALL TO ORDER
2.PUBLIC COMMENT
3.COMMITTEE BUSINESS
Topic Title/Description Presenter Page
Action
or Info Council Date Time
A.Approval of Minutes: November 5, 2018 Tenuta 3 Action N/A 5 min
B.South 356th (Pacific Highway South to
Enchanted Parkway South) Improvement
Project – Project Acceptance
Chandra 9 Action January 2, 2019
Consent
5 min
C.Sound Transit TDLE Project Administration
Agreement
Doucette 11 Action January 2, 2019
Consent
10 min
D.Authorization to Lease SWM Property for
Temporary Parking
Thurlow 39 Action January 2, 2019
Consent
5 min
E.RESOLUTION: Authorization to Accept Grant
Funding for Transportation Improvement
Projects
Winkler 45 Action January 2, 2019
Consent
5 min
F.Report on Progress on Aircraft Issues Weidenfeld 53 Info N/A 10 min
4.OTHER
5.FUTURE MEETINGS/AGENDA ITEMS:
The next LUTC meeting will be Monday, January 7, 2019 at 5:00 p.m. in City Hall Council Chambers.
6.ADJOURNMENT
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2
Committee Members City Staff
Mark Koppang, Chair EJ Walsh, P.E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II
Jesse E. Johnson, Member (253) 835-2701
City of Federal Way
City Council
Land Use & Transportation Committee
November 5, 2018 City Hall
5:00 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and
Committee member Hoang Tran.
Councilmembers in attendance: Councilmember Lydia Assefa-Dawson.
Staff in Attendance: Public Works Director EJ Walsh, Deputy Public Works Director/Street Systems Manager Desireé
Winkler, Deputy City Attorney Mark Orthmann, Community Development Director Brian Davis, Assistant City Attorney Eric
Rhoades, Senior Policy Advisor Yarden Weidenfeld, Economic Development Director Tim Johnson, Surface Water Manager
Theresa Thurlow, City Traffic Engineer Rick Perez, Solid Waste & Recycling Coordinator Rob Van Orsow, Senior Traffic
Engineer Erik Preston, Street Systems Project Engineer Christine Mullen, Street Systems Engineer Jeff Huynh, and
Administrative Assistant II Mercedes Tenuta.
1.CALL TO ORDER: Chair Koppang called the meeting to order at 5:02 p.m.
2.PUBLIC COMMENT:
Judy Zurilgen expressed concerns regarding new developments with neighborhood roads being built in critical areas. She
spoke in opposition of item “F” (ORDINANCE: Complete Streets Policy Revisions) as written.
Ashley Comier expressed her thanks to the Council for responding to her e-mails requesting to meet to discuss problems with
substandard housing and maintenance issues, including mistreatment by property management companies.
Mark Spaur expressed concerns pertaining to item “F” (ORDINANCE: Complete Streets Policy Revisions) and how it relates
to the Phase I Municipal Stormwater Permit. He spoke in opposition of the ordinance as written.
Dana Hollaway expressed concerns regarding item “B” (ORDINANCE: Abandoned Shopping Carts), questioning if the
impound/disposal fees would cover the City’s cost. Ms. Hollaway also spoke about item “K” (2019 Right-of-Way Landscape
Maintenance), requesting that memorandum be revised to include the “Riding Lawn Mower” hourly wage.
Bernedine Lund expressed concerns about the Weyerhaeuser property, what is being planned for the property, and asked
how she could obtain a copy of the environmental impact statement issued.
Suzanne Vargo spoke in opposition of item “F” (ORDINANCE: Complete Streets Policy Revisions) and expressed concerns
with the presentation given at the October 24, 2018 Planning Commission meeting. She is requesting the ordinance be
corrected to reflect the correct action taken by the Planning Commission.
3.COMMITTEE BUSINESS:
Chair Koppang moved to amend the agenda to add Report on Progress on Aircraft Issues as item *“L”.
•Moved: Koppang
•Second: Johnson
•Passed: 3-0 unanimously
3
DRAFT
Committee Members City Staff
Mark Koppang, Chair EJ Walsh, P.E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II
Jesse E. Johnson, Member (253) 835-2701
Topic Title/Description
A.Approval of Minutes: October 1, 2018
Committee approved the October 1, 2018 LUTC minutes as written.
•Moved: Johnson
•Seconded: Tran
•Passed: 3-0 unanimously
B.ORDINANCE: Abandoned Shopping Carts
Community Development Director, Brian Davis, explained that the previous system to clean up abandoned
shopping carts was a volunteer program that would return the carts to the retailer. The volunteers have retired
and the City has not been successful in finding replacements to continue the program.
Mr. Davis outlined a new recovery strategy for abandoned shopping carts which would include the City gathering
the shopping carts and taken to a recovery location. The City would contact the retailers and inform them that
the City will hold the carts for 14 days. Retailers may pick up their abandoned carts for a $25 per cart fee. If the
carts are not retrieved by the retailers, the City would take them to a salvage yard for disposal and an additional
$25 per cart fee would be imposed.
Mr. Davis and Councilmembers held a discussion about the potential for a provision for repeat offenders,
meetings held with retailers, cost to establish and maintain the program, and the ability to change the fees in the
future.
Deputy City Attorney, Mark Orthmann, issued a point of order stating that the fees for the shopping cart recovery
would ultimately be part of the City’s fee schedule. If the fee schedule is to be amended, there would be no need
for a new ordinance.
Committee forwarded the proposed Ordinance to First Reading on November 20, 2018.
•Moved: Tran
•Seconded: Johnson
•Passed: 3-0 unanimously
C.Steel Lake Park to Downtown Trail – Project Acceptance
Street Systems Project Engineer, Christine Mullen, presented the project that provided an 8-foot sidewalk on the
south side of S 312th Street from the entrance to Steel Lake Park to 24th Ave South including ADA ramps, a
marked bicycle lane, a planter strip with street trees, and illumination. Prior to release of retainage on a Public
Works construction project, the Council must accept the work as complete to meet State requirements.
Ms. Mullen provided before and after pictures and outlined the final construction contract amount which came
in under budget.
Committee forwarded Option 1 (Authorize final acceptance of the Steel Lake Park to Downtown
Trail project constructed by Ceccanti, Inc., in the amount of $713,434.14 as complete) to the
November 20, 2018 Council Consent Agenda for approval.
•Moved: Johnson
•Seconded: Tran
•Passed: 3-0 unanimously
D.2018 Asphalt Overlay – Project Acceptance
Street Systems Engineer, Jeff Huynh, stated that prior to release of retainage on a Public Works construction
project Council must accept the work as complete to meet State requirements. Mr. Huynh provided a map of the
overlaid areas and explained that this project came in below budget.
4
Committee Members City Staff
Mark Koppang, Chair EJ Walsh, P.E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II
Jesse E. Johnson, Member (253) 835-2701
Committee forwarded Option 1 (Authorize final acceptance of the 2018 Asphalt Overlay Project
constructed by Tucci and Sons, Inc., in the amount of $1,333,094.12 as complete) to the
November 20, 2018 Council Consent Agenda for approval.
•Moved: Tran
•Seconded: Johnson
•Passed: 3-0 unanimously
E.Green Gables ’18 NTS – SW 325th Place (51st Place SW to Hoyt Road SW)
Senior Traffic Engineer, Erik Preston, explained a petition was submitted on May 22, 2018 with concerns of
excessive speeding and general safety. Data was collected and evaluated on SW 325th Place which met the
minimum 3.0 severity criteria. A community meeting was held on June 21, 2018 with 19 attendees that had
concerns about speeding and cutting across the intersection of 47th Ave SW and SW 325th Place. Ballots returned
were in favor of 4 speed humps and 1 lane divider.
Mr. Preston outlined budget considerations and stated if this project moves forward, it would be constructed in
2019 utilizing funds from the 2019 NTS budget.
Committee forwarded Option 1 (Authorize the installation of four (4) speed humps on SW 325th
Place and one (1) lane divider on 47th Avenue SW at the intersection with SW 325th Place) to the
November 20, 2018 Council Consent Agenda for approval.
•Moved: Tran
•Seconded: Johnson
•Passed: 3-0 unanimously
F.ORDINANCE: Complete Streets Policy Revisions
Senior Traffic Engineer, Erik Preston, explained that complete streets are designed and operated to enable safe
access for all users of all ages and abilities such as pedestrians, cyclists, school and public transit users, motorists
and passengers, emergency responders, and freight.
Mr. Preston gave a brief background, outlined the existing policy and the proposed changes to the ordinance,
identified the impacts, and explained the consistency with the comprehensive plan goals.
Mr. Preston, Committee members, Public Works Director EJ Walsh, and Deputy City Attorney Mark Orthmann
held a lengthy discussion clarifying the policy revisions and waivers.
Mr. Orthmann stated that prior to the meeting, a revised version of the Ordinance was provided to Committee
members and the Public. Minor corrections were made to the Ordinance to accurately reflect what occurred at
the Planning Commission. There were 3 votes in favor and 1 vote against at the Planning Commission and it
came forward to LUTC with no recommendation because there weren’t enough Commissioners to provide a
recommendation. The vote from LUTC members would be on the revised version provided.
Committee forwarded the proposed Ordinance to First Reading on November 20, 2018.
•Moved: Tran
•Seconded: Johnson
•Passed: 3-0 unanimously
G.Solid Waste Collection Services Procurement – Authorization for Proposals
Solid Waste & Recycling Coordinator, Rob Van Orsow, explained the Request for Proposals (RFP) for Solid Waste
Collection Services will be designed to solicit proposals from several different hauling companies. The proposers
will provide costs to various services and obtain creative alternatives to reduce system costs. Mr. Van Orsow
outlined the financial impacts, provided a summary of the process to date, and explained the industry review
process.
5
Committee Members City Staff
Mark Koppang, Chair EJ Walsh, P.E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II
Jesse E. Johnson, Member (253) 835-2701
Committee forwarded Option 1 (Authorize soliciting Proposals) to the November 20, 2018
Council Consent Agenda for approval.
•Moved: Johnson
•Seconded: Tran
•Passed: 3-0 unanimously
H.2019/2020 Surface Water Maintenance and Services – Bid Award
Surface Water Manager, Theresa Thurlow, gave a brief background regarding the requirement for the City to
conduct regular inspections and maintenance of public stormwater catch basins, inlets, and manholes.
Ms. Thurlow stated that three (3) bids were received and opened on October 17, 2018 with the low bidder being
Action Services Corporation.
Ms. Thurlow and Committee member Tran held a brief discussion regarding the bid amounts, service levels, and
quality of service requirements.
Committee forwarded Option 1 (Authorize staff to award the 2019-/2020 Surface Water
Maintenance and Services Contract to Action Service Corporation, the lowest responsive,
responsible bidder, in the amount of $218,592.00) to the November 20, 2018 Council Consent
Agenda for approval.
•Moved: Tran
•Seconded: Johnson
•Passed: 3-0 unanimously
I.Draft Americans with Disabilities Act (ADA) Transition Plan – Stage 1
Deputy Public Works Director/Street Systems Manager, Desireé Winkler, gave a brief background regarding the
American with Disabilities Act (“ADA”) which was enacted on July 26, 1990 and provides comprehensive civil
rights protections to persons with disabilities in areas of employment, state and local government services, and
access to public accommodations, transportation, and telecommunications. Government agencies are required
to have an ADA self-assessment and transition plan. Several transition plans are required with Stage 1 focusing
on the public rights-of-way in City Center.
Ms. Winkler outlined the self-evaluation criteria and identified the City’s pedestrian access route deficiency
results. She also compared cost estimates and explained next steps including public outreach.
Ms. Winkler and Councilmembers held a brief discussion regarding how this relates to school buildings, private
developers being held to current standards, and what the timeline is to be in full compliance.
Committee forwarded Option 1 (Authorize staff to take the Draft ADA Transition Plan – Stage 1
out for public outreach and review and return to Council to share public outreach results and to
complete final plan adoption) to the November 20, 2018 Council Consent Agenda for approval.
•Moved: Johnson
•Seconded: Tran
•Passed: 3-0 unanimously
J.2019 Street Sweeping Services – Bid Award
Deputy Public Works Director/Street Systems Manager, Desireé Winkler, provided a brief background about the
on-going annual contract for sweeping over 250 centerline miles of roadway. Ms. Winkler stated that two bids
were received and opened on October 25, 2018 with the lowest bidder being Action Services Corporation.
Committee forwarded Option 1 (Award the 2019 Street Sweeping Services contract to Action
Services Corporation, the lowest responsive, responsible bidder, in the amount of $112,855.00)
to the November 20, 2018 Council Consent Agenda for approval.
•Moved: Tran
6
Committee Members City Staff
Mark Koppang, Chair EJ Walsh, P.E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II
Jesse E. Johnson, Member (253) 835-2701
•Seconded: Johnson
•Passed: 3-0 unanimously
K.2019 Right-of-Way Landscape Maintenance
Deputy Public Works Director/Street Systems Manager, Desireé Winkler, gave a brief background regarding the
City’s right-of-way landscape maintenance. In September 2018, the landscape laborer prevailing wage
increased from $17.87 to $37.67 per hour. In October 2018 the annual landscape maintenance contract went
out to bid and received no bids. Ms. Winkler explained the contractor’s reasons for not submitting bids and
outlined the options being reviewed.
L.*Add Item: Report on Progress on Aircraft Issues
Senior Policy Advisor, Yarden Weidenfeld, stated that this report is the first of monthly reports that will be
provided at each LUTC meeting.
Concerns were raised from the August 2018 Sea-Tac Airport Stakeholder Advisory Round Table (“START”)
meeting with regard to contentious public comment. Going forward, the meeting facilitator will limit the public
comments to what is on the agenda as well as ensure the comments are made with respect.
The attachments in the packet item are short and long summaries provided by the START facilitator of the
February, April, June, and August 2018 START meetings. Mr. Weidenfeld provided an extensive summary of the
October START meeting.
4.OTHER
5.FUTURE MEETINGS/AGENDA ITEMS:
The next LUTC meeting will be held on December 3, 2018 at 5:00 p.m. in City Hall Council Chambers.
6.ADJOURNMENT: The meeting was adjourned at 7:27 p.m.
Attest: Approved by Committee:
Mercedes Tenuta, Administrative Assistant II Date
7
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8
COUNCIL MEETING DATE: January 2, 2019 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: S. 356TH (PACIFIC HIGHWAY SOUTH TO ENCHANTED PARKWAY) IMPROVEMENT PROJECT-
PROJECT ACCEPTANCE
POLICY QUESTION: Should City Council accept the S. 3561h (Pacific Highway South to Enchanted Parkway)
Improvement project as complete?
COMMITTEE: Land Use & Transportation MEETING DATE: December 3, 2018
CATEGORY:
1:8] Consent D Ordinance D Public Hearing
D City Council Business D Resolution D Other
STAFF REPORT BY: Naveen Chandra , P.E ., Street Systems Proj. Engr. ~ ~----------------------DEPT: Public Works
Attachments: Land Use & Transportation Committee Memorandum dated December 3, 2018
Options Considered:
1) Authorize final acceptance of the S. 356th (Pacific Highway South to Enchanted Parkway hnprovement
project constructed by SCI Infrastructure, LLC in the amount of $3,540,311.85 as complete.
2) Do not authorize final acceptance of the completed S. 356th (Pacific Highway South to Enchanted Parkway
Improvement project as complete, and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the January 2, 2019 City
Council consent agenda for approval. 81: /~f-,,,-DIRECTOR APPROVAL: :r~ \ Ll1..711*'
ou I Y/o lmual/Dnte
ln ilial /Date
COMMITTEE RECOMMENDATION: I move to forward Option I to the January 2, 2019 City Council consent
agenda for approval.
Mark Koppang, Committee Chair Jesse Johnson, Committee Member Hoang Tran, Committee Member
PROPOSED COUNCIL MOTION: "I move approval of final acceptance of the S. 3561" (Pacific Highway to
Enchanted Parkway) Improvement project constructed by SCI Infrastructure, LLC in the amount of
$3,540,311.85 as complete."
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
0 APPROVED
0 DENIED
0 TABLED/DEFERRED/NO ACTION
0 MOVED TO SECOND READING (ordinances only)
REVISED -12/2017
9
COUNCIL BILL#
First reading
Enactment reading
ORDINANCE#
RESOLUTION#
DATE:
TO:
VIA:
FROM:
SUBJECT:
December 3, 2018
CITY OF FEDERAL WAY
MEMORANDUM
Land Use and Transportation Committee
Jim Ferrell, Mayor _ /""
E . J. Walsh, P.E., Public Works Director ~ -'V
Naveen Chandra, P .E., Street Systems Project Engineer ~
S. 356th (Pacific Highway South to Enchanted Parkway) Improvement Project-Project
Acceptance
FINANCIAL IMPACTS:
This is the acceptance of construction as complete, and therefore no additional funds are proposed to be
spent as part of this agenda item.
BACKGROUND:
This project resulted in the construction of a continuous 5-lane urban arterial with bike lanes between Pacific
Highway South and Enchanted Parkway. The project also included utility undergrounding, storm drainage
improvements, paving, curb and gutter, ADA ramps, sidewalk, street lighting, traffic signal modification,
signing, channelization, and landscaping .
Prior to release ofretainage on a Public Works construction project, the City Council must accept the work
as complete to meet State Department of Revenue and State Department of Labor and Industries
requirements. The S . 356th (Pacific Highway South to Enchanted Parkway) Improvement Project
constructed by SCI Infrastructure, LLC is complete . The final construction contract amount is
$3,540,311.85. This is $739,017.16 below the $4,279 ,329.01 (including contingency) budget that was
approved by the City Council on February 21, 2017.
cc: Project File
10
COUNCIL MEETING DATE: January 2, 2019 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: SOUND TRANSIT TOLE PROJECT ADMINISTRATION AGREEMENT
POLICY QUESTION: Should City Council authorize execution of an Inter-Local Agreement with Sound Transit
to allow for reimbursement of incurred costs associated with the Tacoma Dome Link Extension Project?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: December 3, 2018
CATEGORY:
IZ! Consent D Ordinance D Public Hearing
D City Council Business D Resolution D Other
_STAFF REPORT BY: Tony Doucette, P .E., Sound Transit Liaison 1t> DEPT: Public Works
Attachments: Land Use and Transportation Committee Memorandum dated Decembe1~3, 2018.
Options Considered:
L. Approve the Inter-Local Agreement with Sound Transit to allow for reimbursement of incurred costs
associated with the Tacoma Dome Link Extension project and authorize the Mayor to execute the
agreement.
2. Not approve the Inter-Local A greement with Sound Transit and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding option 1 to the January 2, 2019 City
Council consent agenda for approval.
COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the January 2, 2019 consent
agenda for approval.
Mark Koppang , Co mmittee Chair Jesse Johnson, Co mmittee Member Hoang Tran, Comm ittee Member
PROPOSED COUNCIL MOTION: "I move to approve the Inter-Local Agreemen t with Sound Transit to allow for
reimbursement of incurred costs associated with the Tacoma Dome Link Extension project and authorize the
Mayor to execute the agreement. "
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
0 APPROVED
0 DENIED
0 TABLED/DEFERRED/NO ACTION
0 MOVED TO SECOND READING (ordinances only)
REVISED-12/2017
11
COUNCIL BILL#
First reading
Enactment reading
ORDINANCE#
RESOLUTION #
DATE:
TO:
VIA:
FROM:
SUBJECT:
-
CITY OF FEDERAL WAY
MEMORANDUM
December 3, 2018
Land Use and Transportation Committee
Jim Ferrell Mayor
EJ Walsh, P.E. Director of Pu.blic Works -tA~
Tony Doucette, P.E. Sound Transit Liaiso ~
Sound Transit TDLE Project Administration Agreement
FINANCIAL IMP ACTS:
This project was not included within the approved budget; however the Project Administration
Agreement provides the framework for the City to be reimbursed for staff time spent during the Tacoma
Dome Link Extension (TOLE) project.
.BACKGROUND:
Sound Transit is in the alternatives development phase of the TOLE project and is working toward
selecting an alternative to carry forward into the environmental review process. The environmental
process will complete an Environmental Impact Statement (EIS) to be approved by both the Federal
Transit Administration (FTA) and Federal Highway Administration (FHW A).
Funding for construction of the project was approved by the voters via ballot measure Sound Transit 3
(ST3). The TOLE project will extend light rail mass transit from the Federal Way Transit Center at the
terminus of the Federal Way Link Extension (FWLE) project south to Tacoma Dome by 2030 .
The City has already entered into a Project Partnering Agreement with Sound Transit for the TOLE
project that outlines processes and decision making, defines the project, describes the environmental
review process and provides a path forward to partner as light rail is extended south through the City . In
ad:vance of the environmental review process, preliminary design, permitting, final design, and
construction, which will be completed by Sound Transit and associated consultants and contractors,
interaction is required between the City and Sound Transit to:
• Evaluate and select alternatives;
• Prepare, review, and approve agreements;
• Review and approve construction plans; and
• Review and approve permits.
The attached Inter-Local Agreement has been prepared to create a framework that defines responsibilities,
procedures, and task orders that allows Sound Transit to reimburse the City for costs incurred associated
with the above activities.
The first Task Order (Task Order 1), attached for reference, provides funding for coordination,
communication, and alternatives evaluation. The available funding will cover time incurred beginning in
January 1, 2018 and continuing through June 30, 2018 . Subsequent Task Orders will be required for the
environmental process, preliminary design, final design and permitting, inspection, and activities through
the start ofrevenue service in 2030.
12
December 2, 2018
Land Use and Transportation Committee
Sound Transit TOLE Project Administration Agreement
Page2
The future Development Agreement, which will also require Council approval and outlines Sound
Transit's responsibilities for construction, station, track and surrounding improvements, is not part ofthis
Inter Local Agreement and will be a separate, stand alone, agreement.
cc : Project File
Day File
13
PROJECT ADMINISTRATION AGREEMENT BETWEEN
THE CENTRAL PUGET SOUND REGIONAL TRANSIT AUTHORITY (SOUND TRANSIT)
AND THE CITY OF FEDERAL WAY FOR THE
TACOMA DOME LINK EXTENSION PROJECT
GA 0167-18
This Project Administration Agreement is entered into between the City of Federal Way (City), a
Washington municipal corporation, and Sound Transit, a regional transit authority of the State of
Washington for the purposes set forth below. Sound Transit and the City are collectively referred to
hereafter as "the Parties" or, individually, as a "Party."
RECITALS
A. The City is a non-charter municipal code city incorporated under the laws of the State of
Washington, w ith authority to enact laws and enter into agreements to promote the health,
safety, and welfare of its citizens and for other lawful purposes.
B. Sound Transit is a regional transit authority created pursuant to Chapters 81.104 and 81.112
RCW with all powers necessary to implement a high capacity transit system within its
boundaries in King, Pierce, and Snohomish Counties.
C. The City is responsible for administering state and local transportation and land use laws and
development regulations that will apply to Sound Transit projects located within the City's
jurisdiction. The City is also responsible for managing streets and municipal utilities within its
jurisdiction and for providing municipal services such as public safety .
D. The Sound Transit Long Range Transit Plan identifies the Tacoma Dome Link Extension (TDLE)
Project {Project) within the City's jurisdiction .
E. The City and Sound Transit executed a Partnering Agreement for the Tacoma Dome Link
Extension Project {GA 0091-18) on June 27, 2018 {Partnering Agreement), to document and
confirm a mutual understanding of general terms and conditions to advance the
implementation of the Project.
F. This Agreement addresses the commitment in Section 10 of the Partnering Agreement for the
Parties to work cooperatively to negotiate in good faith a funding agreement to provide
reimbursement to the City for the costs of certain services and products related to the
successful planning and implementation of the Project.
G. The Partnering Agreement guided the development of this Agreement, and the applicable terms
and conditions of the Partnering Agreement will also apply to this Agreement as described
herein.
GA 0167-18
Tacoma Dome Link Extension Project Administration Agreement
Sound Transit and the City of Federa l Way
Page 1
14
1. Purpose
Sound Transit's TOLE Project includes facilities to be constructed within the City's jurisdiction.
Interaction will be required between the City and Sound Transit to prepare, review and approve
agreements between one another, and Sound Transit will prepare construction plans and secure
property rights, permits, and approvals from the City and other entities for the construction and
operation of Sound Transit's facilities and services . The intent of this Agreement is to establish (1)
roles and responsibilities with regard to the TDLE Project, (2) terms and procedures for the City to
review and approve the proposed use and permits, and (3) a task order process for Sound Transit to
pay the City for the costs of providing design, permitting, and public right-of-way review and
approval services that will be required to allow construction of Sound Transit facilities within the
City.
2. Designated Representatives
The City and Sound Transit have designated formal points of contact and coordination for this
Agreement, outlined in Section 2.2 of the Partnering Agreement.
3. Cooperation and Good Faith Efforts
3.1 The Parties understand and agree that the act ivities described in this Agreement depend upon
timely and open communication and cooperation between the Parties. In this regard,
communication of issues, changes, or problems that arise with any aspect of the work should
occur as early as possible in the process, and not wait for explicit due dates or deadlines. Each
Party agrees to work cooperatively and in good faith toward resolution of any such issues.
3.2 The Parties acknowledge that this Agreement contemplates the execution and delivery of a
number of future documents, instruments and permits, the final form and contents of which
are not presently determined. The Parties agree to provide the necessary resources and to
work in good faith to develop the final form and contents of such documents, instruments and
permits, and to execute and deliver the same promptly.
4. Environmental Review
Sound Transit is the lead agency for compliance with SEPA. In coordination with the City, and other
agencies with jurisdiction, Sound Transit will complete the substantive and procedural
environmental review for the Project in accordance with SEPA requirements . The environmental
review will cover the City's issuance of permits for the Project as well as environmental mitigation,
and the City will use and rely upon the environmental documents to satisfy its SEPA responsibilities,
consistent with WAC 197-11-600. The foregoing does not limit the City's authority to impose
reasonable permit conditions pursuant to its development regulations and is not a substitution for
approval of any permits required under City code.
GA 0167-18
Tacoma Dome Link Extension Project Administration Agreement
Sound Transit and the City of Federal Way
Page 2
15
5. Essential Public Facilities
The Parties agree that the TOLE Project is a regional transportation facility that has the status of an
essential public facility (EPF) and that the requirements of RCW 36.70A.200 are applicable. The siting
and location of the TOLE project shall be consistent with RCW Chapter 36.70A.
6. Task Orders for City Services
6.1 General Approach . Sound Transit agrees to pay the City for the costs associated with particular
tasks that:
• Are required or necessary because of the implementation of Sound Transit's TOLE Project in the
City; or
• Are directly related to the Project, are essential to meeting Project objectives and schedule, and
support Project design, permitting and construction activities, such as documentation of durable
and specific Project commitments, public right-of-way review and approval services,
documented decisions including permit approvals, and other types of agreements furthering
implementation of the Project; or
• Respond to requests made by Sound Transit to provide Project-related technical information
such as data, reports or studies or to provide engineering or design services for City owned
utilities or other public works affected by the Project; or
• Sound Transit asks the City to undertake and has negotiated a Task Order as described in Section
6.2, or other written agreement, for payment to the City; or
• May include tasks that Sound Transit asks the City to complete on a shorter schedule than the
City would otherwise follow.
Costs for services will be based on the current hourly rate adopted as part of the City's Fee
Ordinance Schedule at the time that charges are incurred.
This may include tasks that Sound Transit asks the City to complete on a shorter schedule than the
City would otherwise follow. City services are described in further detail in Section 6.3.
In general, Sound Transit will not pay the City for the costs associated with the following:
• Coordination between Sound Transit and the City normally provided as between government
agencies.
• City services provided in the ordinary course of business and on the City's usual time and
schedule that the City does not ordinarily charge fees for. This includes attendance at public or
advisory meetings.
• City services that ST will pay for under exist i ng land use, perm itting, or other fee schedules . An
exception to this exclusion would occur if a task order or other agreement establishes a
different payment structure in lieu of the established payments and fees .
6.2 Task Orders . Sound Transit will request that the City perform specific work under this
Agreement through written Task Orders . A task order shall be prepared by Sound Transit,
GA 0167-18
Tacoma Dome Link Extension Project Administration Agreement
Sound Transit and the City of Federal Way
16
Page 3
reviewed by the City, and executed by the Parties for each work effort to be covered by this
Agreement. A list of anticipated task orders is attached as Exhibit A. Task orders shall be in a
format similar to that shown in Exhibit B. Each task order shall contain a scope of work, a
detailed cost estimate, and a schedule of work. The cost estimate shall establish a maximum
funding level for the task order. Each task order shall be executed by authorized representatives
of Sound Transit and the City and shall incorporate by reference the provisions of this
Agreement.
6.3 Task Order M anagement. For each Task Order, the City will provide monthly progress and cost
updates to Sound Transit indicating the amount spent and the estimated cost to complete for
each scope and budget element included in the Task Order. If actual costs are anticipated to
exceed the amount of the Task Order, the Designated Representatives (or designees) will
prepare a mutually agreeable cost estimate to complete the work and develop an appropriate
course of action, which may include amending the Task Order.
6.4 City Services . Task orders may address some or all of the following types of activities as
appropriate to the project or phase. Each task described below is optional and should only be
included in Task Orders when the City and Sound Transit agree it is appropriate.
A. Project Administration.
A.1. Coordination and Communication. Activities including participation at regularly scheduled
project-level coordination meetings and providing on-going project management activities, as
well as central coordination of all submittal reviews, comment coordination and consolidation,
and identification of projects or proposals (e.g., utility or public works projects or private
development projects) that have the potential to conflict with or interfere with Sound Transit's
Projects.
A.2 Management and Admin istrat ion . Project management activities including staffing, budget,
and schedule management, progress reports and invoicing, and other related activities.
A.3 Agreements . Review and approval of Memoranda of Understanding, Development
Agreements, Services Agreements, Task Orders and other related activities.
B. Design Revie w. Project design review consisting of informal "over the shoulder" (OTS)
reviews and formal design submittals for which the City is expected to provide formal comments
to Sound Transit.
B.1. OTS Review . OTS review meetings may be scheduled on an as-needed basis to keep Project
team members apprised of developments in the design process, seek feedback or concurrence
from the City on aspects of the design as it is progressing, and to determine whether the design
is consistent with City codes and regulations .
B.2 . Formal Subm ittals . Sound Transit will occasionally submit design review packages to the City
for formal review and comment during the earlier project phases and regularly during the
permitting and construction phases. The design review packages, including specific timeframes
for Sound Transit to provide advance notification to the City and for City review, are to be
described in the scopes of work included in Task Orders . If the City foresees that comments will
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not be returned within the agreed upon timeframe, the City shall notify Sound Transit of the
delay as soon as possible so the Parties can determine an acceptable solution. City comments
should identify any aspects of the design that do not meet City codes and regulations so the
inconsistency can be corrected.
c. Planning and Design Co ordination .
C.1 Station Access Improvements. Coordination between the City and Sound Transit with regard
to station access improvements, such as placement of kiss and ride facilities, parking, ride share
services, and other emerging technologies, transit integration, wayfinding, and non-motorized
access improvements.
C.2 Transit Oriented Development (TOD). City services to partner with Sound Transit to
incorporate TOD principles during project design and permitting and to support Sound Transit in
evaluating and planning for TOD around Sound Transit facilities and on Sound Transit owned
properties that will no longer be needed for future transit operations or maintenance after
construction is complete.
C.3 Right-of-Way (ROW). Coordination between the City and Sound Transit with regard to City
ROW. This may include review of a Transit Way Agreement, temporary easements or street
vacations, required improvements, or any other actions/transfers involving City ROW.
C.4 Joint Projects or Partnerships . City services that meet the general approach described in
Section 6.1 where partnership will occur for a related separate City project, that Sound Transit
may be contributing to as mitigation or project enhancement, or if there is a third party project
(private, WSDOT, utility) that Sound Transit and the City need to coordinate with, or ifthere is
something specific that Sound Transit needs to incorporate into the Sound Transit Project.
D. Permits and Approvals.
D.1. Establ ish Permit Process . City coordination with Sound Transit to determine a streamlined
and consolidated permitting process for the Project that will allow for the City to review and
process permits in the most expeditious manner allowable under applicable laws. This may
include the preparation of a development agreement, development code amendments, or other
types of documents to implement a permitting process.
D.2. Permitting and Inspection Activities. City permit activities directly related to permit
processing, approval, and issuance including inspections, if these activities are not already
provided for through standard permitting fees.
E. Other Services. Other services as deemed appropriate by the City and Sound Transit.
6.5 Eligible Costs. The fo ll ow in g t ypes of expend itures sh all be elig i ble for rei mbursem ent:
• Direct project costs including labo r c harges at t he employees' current ra tes in acc o rdance wi t h
t he City adopted fe e sch edule on an hourly basis at the time the charge is incurred .
• Di r ect non -sal ary cos ts rei mbu r sed at t he actu al cost to th e City.
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Pages
• All consultant costs that are consistent with the activities identified in the Task Order Scope of
Work and within the Task Order Cost Estimate .
• Mileage for meetings requested by Sound Transit outside of the City of Federal Way limits will
be charged at the standard IRS rate in effect at the time the charge is incurred.
• This Agreement does not cover the City's normal capital and operating expenses such as
buildings, office equipment, maintenance, security, utilities, or vehicles, except those expenses
normally included in the City's cost-based fee calculation for services.
6.6 Performance. If the City does not perform the services described in the Task Orders, provide
formal review comments within the Design Submittal review times as agreed upon in
accordance with Section 6.3 or provide notice to Sound Transit as set forth in Section 6.3.B.2, or
fails to identify development code conflicts that require design changes during .the permitting
process, and if the failure to perform is solely attributable to the City's actions or inactions,
appropriate corrective action will be discussed and agreed to by the City and Sound Transit
Designated Representatives. Should the corrective action not be agreed to or resolve the
problem within one (1) week, the dispute resolution process identified in the Partnering
Agreement may be commenced and Sound Transit may request specific resolutions including a
reduction of reimbursable costs owed to Sound Transit by the City.
7. Invoicing
7.1 The City shall submit quarterly invoices and supporting documentation for task order payments.
The invoices must include a signed invoice template which Sound Transit will provide, a progress
report including a description of services provided by the City, the appropriate purchase order
number, which Sound Transit will provide after execution of each task order, a cover memo
including a description of services provided by the City, and supporting documentation detailing
the work completed and associated costs.
7.2 The City shall submit its ,invoices with the required documentation via email or mail to
AccountsPayable@SoundTransit.org, or Sound Transit, Accounts Payable, 401 S. Jackson St.,
Seattle, WA 98104-2826. Invoices must be paid within thirty (30) days of Sound Transit's receipt
of the invoice and acceptable documentation.
7.3 If Sound Transit determines that an invoice lacks sufficient documentation to support payment,
Sound Transit will notify the City of its determination and request that the City provide
additional documentation. Sound Transit may withhold payment for contested portions of the
invoice until supporting documentation for the contested portions are provided; however, such
approval shall not be unreasonably withheld.
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8. Suspension and Termination
8.1 If the City has not received payment from Sound Transit as provided in Section 7, the City may
suspend performance of all or any part of the associated work after giving Sound Transit thirty
{30) days' notice of the City's intent to do so. Such suspension shall remain in effect until
payment is made in full, at which time the suspension shall be lifted.
8.2 Either Party may terminate this Agreement for cause in the event that the other Party fails to
fulfill its material obligations under this Agreement in a timely manner or breaches any material
provision of this Agreement and the dispute resolution process identified in Section 12 of the
Partnering Agreement has failed to reach resolution within the time lines described therein. The
Party wishing to terminate this Agreement for cause shall provide the other Party with notice of
its intent to terminate and shall give the other Party an opportunity to correct the failure to
perform or breach within thirty (30) days of the notice or within such longer period as may be
necessary in the event that correction cannot reasonably be accomplished within thirty {30)
days. If the failure or breach is not corrected or cured, this Agreement may be terminated by the
aggrieved party by giving ninety {90) days' notice to the other Party.
8.3 This Agreement shall also terminate with the mutual consent of both parties.
8.4 Except as provided in this Section, a termination by either Party shall not extinguish or release
either Party from liability for costs or obligations existing as of the date of termination. Any costs
incurred prior to proper notification of termination will be borne by the Parties in accordance
with the terms of this Agreement.
9. Indemnity
9.1 Each Party agrees to hold harmless, indemnify, and defend the other Party, its elected officials,
officers, agents, and employees, from and against any and all claims, losses or liability, for
injuries, sickness or death of persons, including employees of the indemnifying Party, or
damages, arising out of any willful misconduct or negligent act, error, or omission of the
indemnifying Party, its officers, agents, or employees, in connection with the services required
by this Agreement, provided, however, that:
9.1.1 The indemnifying Party's obligations to indemnify, defend and hold harmless shall not
extend to injuries, sickness, death, or damage caused by or resulting from the sole willful
misconduct or sole negligence of the other Party, its elected officials, officers, agents or
employees; and
9.1.2 The indemnifying Party's obligations to indemnify, defend and hold harmless for injuries,
sickness, death, or damage caused by or resulting from the concurrent negligence or willful
misconduct of the indemnifying Party and the other Party, or of the indemnifying Party and
a third party other than an elected official, officer, agent, or employee of the indemnifying
Party, shall apply only to the extent of the negligence or willful misconduct of the
indemnifying Party, its elected officials, officers, agents, or employees.
9.2 Each Party agrees to bear full responsibility for any and all tax liabilities owed that may arise in
relation to this Agreement, and each Party shall fully indemnify and hold the other Party, its
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officers, agents and employees harmless from any tax liability owed by other Party arising from
or related to the transactions set forth herein, including, but not limited to, any taxes, penalties,
fines, and/or interest that are assessed by any tax authority against the indemnifying Party and
further including all attorneys' fees and costs incurred in response to any claims or assessments
by any tax authority against indemnifying Party, its officers, agents and employees.
9.3 The obligations in this Section shall survive termination or completion of this Agreement as to
any claim, loss or liability arising from events occurring prior to such termination or completion.
10. Dispute Resolution
10.1 The Parties agree that neither party shall take or join any action in any judicial or
administrative forum to challenge actions of the other party associated with this Agreement
or the Project, except as set forth herein. Prior to taking or joining any action in any judicial or
administrative forum to challenge actions of the other party associated with the Agreement or
Project, the Parties agree to follow the dispute resolution process set out in this section_ 10.
The Parties agree to use their best efforts to prevent and resolve potential sources of conflict
at the lowest level possible.
10.2 Any disputes or questions of interpretation of this Agreement or the performance of either
Party under this Agreement that may arise between Sound Transit and the City shall be
governed under the dispute resolution provisions in this Section. The Parties agree that
cooperation and communication are essential to resolving issues efficiently.
10.3 Either Party may refer a dispute to the dispute resolution process by providing written notice
of such referral to the other Party's Designated Representative. The Parties agree to use their
best efforts to resolve disputes arising out of or related to this Agreement using good faith
negotiations by engaging in the following dispute resolution process should any such disputes
arise:
10.3.1 Level One -Sound Transit's Designated Representative and the City's Designated
Representative shall meet to discuss and attempt to resolve the dispute in a timely manner.
If they cannot resolve the dispute within fourteen (14) days after referral of that dispute to
Level One, either party may refer the dispute to Level Two.
10.3.2 Level Two -Sound Transit's Executive Project Director, and the City's Public Works Director
shall meet to discuss and attempt to resolve the dispute, in a timely manner. If they cannot
resolve the dispute within fourteen (14) days after referral of that dispute to Level Two,
either party may refer the dispute to Level Three.
10.3.3 Level Three -Sound Transit's Executive Director, Engineering and Construction Management
or Designee and the City's Mayor or Designee shall meet to discuss and attempt to resolve
the dispute in a timely manner.
GA 0167-18
Except as otherwise specified in this Agreement, in the event the dispute is not resolved at
Level Three within fourteen (14) days after referral of that dispute to Level Three, the Parties
may file suit, seek any available legal remedy, or agree to alternative dispute resolution
methods such as mediation. At all times prior to resolution of the dispute, the Parties shall
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continue to perform any undisputed obligations and make any undisputed required payments
under this Agreement in the same manner and under the same terms as existed prior to the
dispute. Notwithstanding anything in this Agreement to the contrary, neither party has an
obligation to agree to refer the dispute to mediation nor other form of dispute resolution
following completion of Level Three of the process described herein. Such agreement may be
withheld for any reason or no reason.
11. Remedies and Enforcement
11.1 The Parties reserve the right to exercise any and all remedies available under the law, singly or
in combination, and consistent with the dispute resolution and default Sections of this
Agreement, in the event the other violates any provision of this Agreement. These remedies
include, but are not limited to:
11.1.1 Commencing an action at law for monetary damages;
11.1.2 Commencing an action for equitable or other relief;
11.1.3 Seeking specific performance of any provision that reasonably lends itself to such remedy;
and/or
11.1.4 All remedies set forth above are cumulative and the exercise of one shall not foreclose the
exercise of others.
11.2 Neither Party shall be relieved of its obligations to comply promptly with any provision of this
Agreement by reason of any failure by the other Party to enforce prompt compliance, and
such failure to enforce shall not constitute a waiver of rights or acquiescence in the other
Party's conduct.
11.3 Each party consents to the personal jurisdiction of the state and federal courts in King County,
Washington and waives any objection that such courts are an inconvenient forum. If either
Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal
costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit,
including all appeals, in addition to any other recovery or award provided by law; however,
nothing in this paragraph shall be construed to limit the Parties' rights to indemnification.
12. Duration of Agreement
This Agreement shall take effect upon the last date of signature by the Parties as set forth below.
This Agreement shall remain in effect until all Sound Transit Projects contemplated by this
Agreement are completed and open to the public, unless this Agreement is extended by mutual
agreement of the Parties, or unless this Agreement is superseded by a future agreement or is sooner
terminated as provided in Section 8 above.
13. Warranties
13.1 By execution of this Agreement, the City warrants:
13 .1.1 That the City has the full right and authority to enter into and perform this Agreement, and
that by entering into or performing this Agreement the City is not in violation of any law,
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regulation or agreement by which it is bound or to which it is bound or to which it is subject;
and
13.1.2 That the execution, delivery and performance of this Agreement by the City has been duly
authorized by all requisite corporate action, that the signatories for the City hereto are
authorized to sign this Agreement, and that upon approval by the City, the joinder or
consent of any other party, including a court or trustee or referee, is not necessary to make
valid and effective the execution, delivery and performance of this Agreement.
13 .2 By execut ion of th is Agreement, Sound Trans it warrants:
13.2.1 That Sound Transit has the full right and authority to enter into and perform this
Agreement, and that by entering into or performing this Agreement Sound Transit is not in
violation of any law, regulation or agreement by which it is bound or to which it is bound or
to which it is subject; and
13.2.2 That the execution, delivery and performance of this Agreement by Sound Transit has been
duly authorized by all requisite corporate action, that the signatories for Sound Transit
hereto are authorized to sign this Agreement, and that upon approval by Sound Transit, the
joinder or consent of any other party, including a court or trustee or referee, is not
necessary to make valid and effective the execution, delivery and performance of this
Agreement.
14. Administration of Agreement
14.1 This Agreement will be jointly administered by Sound Transit's Designated Representative and
the City's Designated Representative.
14.2 Each Party shall bear its own costs of administering this Ag r eement.
15. Posting of Agreement
Pursuant to RCW 39.34.040, each party shall list this Agreement on its website by subject matter
and shall post a copy in an electronically retrievable source for public viewing .
16. Notices
16 .1 Unless otherwise provided herein, all notices and communications concerning this Agreement
shall be in writing and addressed to the Designated Representative .
16 .2 Unless otherwise provided herein, all notices shall be either: (i) delivered in person, (ii)
deposited postage prepaid in the certified mails of the United States, return receipt
requested, (iii) delivered by a nationally recognized overnight or same-day courier service that
obtains receipts, or (iv) delivered electronically to the other party's Designated Representative
as listed herein; however, notice under Section 8, Suspension and Termination, must be
delivered in person or by certified mail, return receipt requested.
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17. Audits
17.1 Sound Transit and the City shall maintain accounts and records, including contract and
financial records, which sufficiently and properly reflect all direct and indirect costs of any
nature expended for work performed under this Agreement so as to ensure proper accounting
for all monies paid to the City by Sound Transit. These records shall be maintained for a period
of six (6) years after termination or expiration of this Agreement unless permission to destroy
the records is granted by the Office of the Archivist pursuant to RCW Chapter 40.14 and
agreed to by the City and Sound Transit.
17.2 The City will make all Project records available for Sound Transit inspection upon prior
reasonable request. Audits may be performed by Sound Transit or its independent public
accountants to ensure compliance with and enforcement of this Agreement. Should the audit
determine that funds from Sound Transit have been used for expenses that were ineligible,
the City will reimburse Sound Transit the amounts found to have been ineligible.
18. General Provisions
18.1 The Parties shall not unreasonably withhold requests for information, approvals, or consents
provided for in this Agreement; provided, however, that approvals or consents required to be
given by vote of the Sound Transit Board or Federal Way City Council are recognized to be
legislative actions. The Parties agree to take further actions and execute further documents,
either jointly or within their respective powers and authority, to implement the intent of this
Agreement provided, however, that where such actions or documents must be first approved
by vote of the Sound Transit Board or Federal Way City Council, such actions are recognized to
be legislative actions. The Chy and Sound Transit agree to work cooperatively with each other
to achieve the mutually agreeable goals as set forth in this Agreement.
18.2 This Agreement shall be interpreted, construed and enforced in accordance with the laws of
the State of Washington. Venue for any action under this Agreement shall be King County,
Washington.
18.3 This Agreement shall be binding upon and inure to the benefit of successors and assigns of the
City and Sound Transit.
18.4 Time is of the essence in every provision in this Agreement. Unless otherwise set forth in this
Agreement, the reference to "days" shall mean calendar days unless otherwise noted. Any
reference to "working days" shall exclude any City holidays and weekend days. If any time for
action occurs on a weekend or legal holiday, then the time period shall be extended
automatically to the next business day.
18.5 This Ag r eement is made arid entered into for the sole protection and benefit of the Parties
hereto and their successors and assigns . Neither Party may assign all or any portion of this
Agreement without the express written consent of the other Party . There are no third party
beneficiaries to this Agreement, and no other person shall have any right of action based upon
any provision of this Agreement.
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18.6 No joint venture or partnership is formed as a result of this Agreement. No employees, agents
or subcontractors of one party shall be deemed, or represent themselves to be, employees of
any other party.
18.7 This Agreement has been reviewed and revised by legal counsel for all parties and no
presumption or rule that ambiguity shall be construed against the party drafting the
document shall apply to the interpretation or enforcement of this Agreement. The Parties
intend this Agreement to be interpreted to the full extent authorized by applicable law.
18.8 Each Party shall be responsible for its own costs, including legal fees, incurred in negotiating or
finalizing this Agreement, unless otherwise agreed in writing by the Parties.
18.9 This Agreement and related task orders may be amended only by a written instrument
executed by each of the Parties hereto. The Designated Representatives may agree upon
amendments to Exhibits or to extend the term of this Agreement. Such amendments shall be
binding upon the parties without the need for formal approval by the Sound Transit Board and
the Federal Way City Council, as long as the amendments are generally consistent with this
Agreement and do not exceed the authority granted by the Sound Transit Board and City
Council.
18.10 This Agreement may be executed in several counterparts, each of which shall be deemed an
original, and all counterparts together shall constitute but one and the same instrument.
18.lLSound Transit's design and construction of the Project may become subject to a financial
assistance contract between Sound Transit and the Federal Transit Administration (FTA). The
Parties recognize that changes to this Agreement may be necessary to comply with the FTA
funding requirements.
19. Severability
In case any term of this Agreement shall be held invalid, illegal, or unenforceable in whole or in part,
neither the validity of the remaining part of such term nor the validity of the remaining terms of this
Agreement shall in any way be affected thereby.
20. City's Permitting and Regulatory Authority
Nothing in this Agreement shall be deemed a waiver of the City's regulatory authority nor a
predetermination of the compliance of the Project with applicable codes and regulations .
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Page 12
IN WITNESS WHEREOF, each of the Parties has executed this Agreement by having its authorized
representative affix his/her name in the appropriate space below:
SOUND TRANSIT
By : ____________ _
Peter M. Rogoff, Chief Executive Officer
Date:---------------
Authorized by Motion No. M2019-XX
Approved as to form:
By: _____________ _
Name, Senior Legal Counsel
GA 0167-18
Tacoma Dome Link Extension Project Administration Agreement
Sound Transit and the City of Federal Way
THE CITY OF FEDERAL WAY
By : _____________ _
Jim Ferrell, Mayor
Date:---------------
Authorized by City Council Motion on
January 2, 2019.
Approved as to form:
By : ____________ _
J. Ryan Call, City Attorney
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26
EXHIBITS
Exhibit A: Anticipated Task Orders under this Agreement
Exhibit B: Task Order Format
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Sound Transit and the City of Federal Way
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Page 14
Exhibit A
Anticipated Task Orders
Draft and Final Environmental Review Phases
Draft and Final Permitting Plan Phases
Final Design Review Phase
Permitting and Pre-Construction Phase
Construction Services
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Exhibit A
Page 1
Exhibit B
Task Order Format
Task Order
underthe
PROJECT ADMINISTRATION AGREEMENT
BETWEEN THE CITY OF FEDERAL WAY AND SOUND TRANSIT
FOR THE TACOMA DOME LINK EXTENSION PROJECT (GA 0167-18)
This Task Order is issued under the Project Administration Agreement between the City of
Federal Way and Sound Transit executed on , 2018 (GA 0167-18) "Project Administration
Agreement." This Task Order establishes the scope, schedule, and budget for the services (Services)
provided by the City for the Sound Transit PROJECT/PHASE . The City agrees to perform the Services in
the manner set forth in this Task Order. The terms and conditions of the Project Administration
Agreement are incorporated by reference into this Task Order.
The effective date of this Task Order is _______ _, 20 _.
The end date of this Task Order is 20_.
Project Description . General Description of the work to be performed. May also include definitions if
helpful/appropriate.
• The Scope of Work is included as Attachment 1.
• The Schedule is included as Attachment 2.
• The Cost Estimate is included as Attachment 3.
Each of the Parties has executed this Task Order by having its authorized representative affix his/her
name in the appropriate space below:
For the City
Signature
Printed Name
Title
Date
Ordinance :
Name, City Attorney
GA 0167-18
Tacoma Dome Link Ext e nsi on Project Admin is tration Agreement
Sound Transit and the City of Federal Way
For Sound Transit
Signature
Printed Name
Title
Date
29
Exhibit B
Pag e 1
Attachment 1: Scope of Work.
Exhibit B
Task Order Format
The Scope should be fully developed and provide a detailed description of work to be provided under
each Task Order.
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Exhibit B
Page 2
Attachment 2: Estimated Schedule.
Exhibit B
Task Order Format
The schedule should match the tasks included in the Project Scope .
Task
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Start Month End Month
Exhibit B
Page 3
Attachment 3. Cost Estimate.
Exhibit B
Task Order Format
Spreadsheet to be inserted. Use tasks and schedule to develop cost estimate based on labor rate and
expenses.
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Exhibit B
Page4
Task Order 1
underthe
PROJECT ADMINISTRATION AGREEMENT
BETWEEN THE CITY OF FEDERAL WAY AND SOUND TRANSIT
FOR THE TACOMA DOME LINK EXTENSION PROJECT (GA 0167-18)
This Task Order is issued under the Project Administration Agreement between the City of
Federal Way and Sound Transit executed on , 2018 (GA 0167 -18) "Project Admin ist ration
Agreement." This Task Order establishes the scope, schedule, and budget for the services (Services)
provided by the City for the Sound Transit Tacoma Dome Link Extension Alternatives Development
Phase. The City agrees to perform the Services in the manner set forth in this Task Order. The terms and
conditions of the Project Administration Agreement are incorporated by reference into this Task Order.
The effective date of this Task Order is 20_.
The end date of this Task Order is June 30, 2019, or as otherwise agreed in writing by the Designated
Representatives of both Parties.
Project Description.
The work to be performed under this Task Order is to support the City of Federal Way's staff efforts to
identify and resolve potential issues early on to continue the scheduled pace of project development.
The goal is to open the project for public service in the year 2030.
• The Scope of Work is included as Attachment 1.
• The Schedule is included as Attachment 2.
• The Cost Estimate is included as Attachment 3.
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Page 1
Each of the Parties has executed this Task Order by having its authorized representative affix his/her
name in the appropriate space below:
For the Cit y of Fe deral Way
Signature
Printed Name
Title
Date
Ordinance:
Name, City Attorney
GA 0167-18 Task Order 1
Tacoma Dome Link Extension Project
Sound Tran sit and the City of Federal Way
For Sound Transit
Signature
Printed Name
Title
Date
Page 2
34
Attachment 1: Scope of Work.
Task 1: Designated Representative Attendance at Meetings with Sound Transit Staff
The City's Designated Representative will proactively work through planning and design issues and
facilitate expedited project delivery through regular coordination with Sound Transit. A full description
of the Designated Representative scope and role is provided in Section 2.2 of the TOLE Partnering
Agreement between Sound Transit and the City (GA 0091-18).
The City's Designated Representative will coordinate their City's staff and consultants assigned to this
project to achieve key project milestones within the project budget and schedule. This will include
developing review schedules that allow for simultaneous review by multiple City staff and/or
consultants.
The City's Designated Representative will attend individual meetings with Sound Transit staff. These
meetings are currently scheduled monthly and may be as frequent as semi-monthly; they can be
cancelled if there is not enough new content. These meetings will address City-specific issues related to
TOLE in order to advance decisions and streamline permitting, design, engineering, and other services in
later phases of the project. Meetings may be outside the regular monthly schedule to ensure timely
input/response for a key milestone. Reimbursement for this Task will only be provided for the
Designated Representative's time at these individual City-ST meetings.
Task 2: Alternatives Development and Preferred Alternative Selection
The City will review materials for key discussions and milestones under this Task Order leading towards
the selection of a preferred alternative or alternatives to continue into the Environmental Impact
Statement (EIS). This may include review of memos, reports, and agreements, preparing for City-Sound
Transit monthly/semi-monthly staff meetings, and public outreach support during the alternatives
development process. Sound Transit will work to provide advance notification to the City for review of
products and/or documents.
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Attachment 2: Estimated Schedule.
Task
Task 1: Designated Representative Attendance at Meetings
with Sound Transit Staff
Task 2: Alternatives Development and Preferred Alternative
Selection
GA 0167-18 Task Order 1
Tacoma Dome Link Extension Project
Sound Transit and the City of Federal Way
•
36
Start Month End Month
January 2019 June 2019
January 2019 June 2019
Page4
Attachment 3. Cost Estimate.
City of Federal Way Staffing Estimates -for Task Order 1
January 1, 2019 -June 30, 2019
SUB-TASK
Designated Representative
Task 1 for Attendnace at Meetings
with Sound Transit
Alternatives Evaluation and
Task 2 Preferred Alternative
Selection
Weighted Hourly Rate
$136.71
GA 0167-18 Task Order 1
Tacoma Dome Link Extension Project
Sound Transit and the City of Federal Way
# #STAFF DURATION
MEETINGS (hours)
6 1 2
N/A 5 60
Hours Cost
336 $45,936.00
3 7
PREP& TASK
FOLLOW HOURS
UP
4 36
N/A 300
TOTAL 336
Page 5
This page left blank intentionally.
38
COUNCIL MEETING DATE: January 2, 2019 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: AUTHORIZATION TO LEASE SWM PROPERTY FOR TEMPQRARY PARKING
POLICY QUESTION: Should City Council authorize SWM Staff to proceed with entering into a temporary lease
agreement with Sea Con, LLC?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: December 3,
2018
CATEGORY:
D Consent D Ordinance D Public Hearing
D City Council Business D Resolution D Other
STAFF REPORT BY: Theresa Thurlow, P.E . SWM Division Manager 0fr" DEPT: Public_W_o_rk_s _____ _
Attachments: Land Use and Transportation Committee Memo Dated December 3, 2018
Options Considered:
1. Authorize SWM Staff to proceed with entering into a temporary lease agreement with Sea Con, LLC .
. 2 . Do not authorize SWM Staff to proceed with entering into a temporary lease agreement with Sea Con, LLC.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding option 1 to the January 2, 2019 City
Council Consent Agenda.
9#~ Initi al/Date
DIRECTOR APPROVAL: ..!d....,t,...,,-\ \ \ 2o\ I 5
Ini tial/Date
COMMITTEE RECOMMENDATION: "I move to forward option 1 to the January 2, 2019 City Council consent
agenda for approval. "
Mark Koppang, Committee Chair Jesse Johnson, Committee Member Hoang Tran, Committee Member
PROPOSED COUNCIL MOTION: I move to authorize SWM Staff to enter into a temporary lease agreement with
Sea Con, LLC.
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
0 APPROVED
0 DENIED
0 TABLED/DEFERRED/NO ACTION
0 MOVED TO SECOND READING (or d inan ces only)
REVIS ED -12/2017
39
COUNCIL BILL#
First reading
Enactment reading
ORDINANCE#
RESOLUTION#
CITY OF FEDERAL WAY
MEMORANDUM
DATE: December 3, 2018
TO:
VIA:
Land Use and Transportation Committee
Jim Ferrell, Mayor
FROM: Theresa Thurlow, P.E., Surface Wat er Man ager ~
EJ Walsh, P.E., Public Works Direc tor ~
SUBJECT: Authorization to lease SWM property for temporary parkin
BACKGROUND:
Surface Water Management Division owns a parcel in the City of Federal Way located at 29601 Pacific
Highway South and legally described as King County Parcel #0421049200. A portion of this parcel
contains underground detention facilities and the remainder of the parcel is an open space primarily
consisting of compacted soil and gravel.
Sea Con , LLC is in the process of constructing a new storage facility at 29817 Pacific Highway South .
Due to its location, parking for construction personnel is not available close to the work site. As a result,
construction personnel are walking along the right of way in a high traffic area to access the work site.
Sea Con, LLC has requested use of SWM's property, which is close to the work site, for the safety of
their personnel.
SWM staff requests authorization to enter into a temporary parking lease of 10 parking stalls at
$SO/month for a period of eight months for use by Sea Con, LLC personnel. The proposed parking area is
attached as Exhibit A .
cc : Proje ct File
Day File
40
4054004104 2 5
4154 2 0
39541042540039504210492003040200060042104ROAD0421049031304020ROAD042104ROAD052104ROAD119600ROADCT117CT118CT149CF12CF24CV3PACIFIC HWY SREDONDO WAY S18TH AVE SPACIFIC HWY SR E D O N D O W A Y S
S DASH POINT RD16TH AVE SS 293RD PLS 296TH STS 299TH PL1 3 T H P L S SITETEMPORARY PARKING FOR SEA CON, LLCLOCATION MAPPAC HWY S16TH AVE SFENCEÜNO PARKING AREAGATEEXHIBIT A41
PARKING LEASE
THIS PARKING LEASE (the "Lease") is entered into this __ day of 2018
by and between the City of Federal Way, a Washington municipal corporation ("Landlord"), and SEA
CON LLC, a Washington Limited Liability Company ("Tenant").
RECITALS
A. Landlord is the owner of that certain improved parcel of real property located in the City
of Federal Way, King County, Washington commonly known as SWM Storage off of Dash Point, located
at 29601 Pacific Highway South and legally described as King County Parcel #0421049200.
B. Landlord wishes to lease to Tenant and Tenant wishes to lease from Landlord certain
designated parking stalls at the Property as described and under the terms and conditions set forth in this
Lease.
AGREEMENT
1. Premises. Landlord hereby leases to Tenant and Tenant hereby leases from Landlord nine (8)
parking stalls located at the Property substantially in the locations depicted on the attached Exhibit A (the
"Premises"). Landlord also grants to Tenant and its agents, employees, consultants, and invitees a non-
exclusive lease for vehicular and pedestrian ingress, egress, and access over, upon, across, and through
the Property for the benefit of the Premises. This lease shall terminate automatically at the expiration or
earlier termination of the Lease.
2. Term. The term of this Lease shall commence on the date entered above, and shall terminate on
September 1, 2019.
3. Rent. Tenant shall pay a one-time rental fee in the amount of $4,000.00. Tenant shall pay the
Rent within 14 days of the date entered above. Should Tenant fail to pay the one-time rental fee within the
14 day period, this lease shall terminate automatically. The parties agree that said payment is complete
and full and that no further amount shall be due for any normal wear accruing to the Premises.
4. Use of Premises. The Premises shall be used for parking for Tenant and its agents, employees,
consultants, and invitees and for no other purpose without Landlord's prior written consent, which
consent shall not be unreasonably withheld. Tenant shall not create or maintain on the Premises any
nuisance or in any way violate generally applicable laws, ordinances, and public regulations now or
hereafter in effect.
5. Access and Use. Tenant shall have the right to use the Premises from Monday through Friday
between 5:00 AM and 10:00 PM. Landlord shall have and retain the right to use the Premises during other
hours. Landlord reserves the ability to make other uses of the Premises that do not interfere with Tenant's
use.
6. Liens and Improvements. Tenant shall not permit any mechanic's or materialmen's liens of any
kind to be enforced against the Premises for any work done or materials furnished thereon at the request
of or on behalf of Tenant.
42
7. Condition of Premises. Tenant accepts the Premises "as-is."
8. Maintenance and Repairs. Landlord shall not be responsible for any costs associated with
cleaning, maintaining, and repairing the Premises.
9. Accidents and Liability, Insurance. Landlord, its elected officials, officers, employees, agents,
and volunteers shall not be liable for any injury or damage to persons or property sustained by Tenant or
Tenant's invitees in and about the Premises or Property, except to the extent such injury or damage is
caused by Landlord's or its elected officials', officers', employees', agents', or volunteers' negligence or
breach of this Lease. Tenant agrees to indemnify, defend and hold Landlord and its elected officials,
officers, employees, agents, and volunteers harmless from any claim, action, expenses, costs, fees
(including attorneys' fees) and/or judgment for damages to property or injury to persons suffered or
alleged to be suffered on the Premises, or for damages to property or injury to persons suffered or alleged
to be suffered on the Property resulting from Tenant's negligence or breach of this Lease, except to the
extent caused by Landlord's negligence or breach of this Lease. Tenant shall maintain commercially
reasonable liability insurance on the Premises and to name the City as an additional insured.
10. Successors and Assigns. This Lease and each of the terms, provisions, conditions, and covenants
hereof shall be binding upon and inure to the benefit of the parties hereto and their respective successors
and assigns.
11. Notices. All notices hereunder shall be in writing and shall be delivered personally, by certified or
registered mail, by facsimile or by recognized overnight courier addressed as follows:
If to Tenant:
If to Landlord:
SeaConLLC
165 NE Juniper Street
Suite 100
Issaquah, WA 980?7
City of Federal Way
Attention: EJ Walsh, Public Works Director
33325 8th Avenue South
Federal Way, WA 98003-6325
12. Governmental Charges. Landlord shall indemnify and save Tenant harmless from any taxes,
assessments or governmental charges of any kind which may be levied against the Premises.
13. Subrogation Waiver. Each of Landlord and Tenant release and relieve the other and waive their
entire right of recovery against the other for loss or damage arising out of or incident to the perils
described in standard fire insurance policies and all perils described in the "Extended Coverage"
insurance endorsement approved for use in Washington state, that occurs in, on, or about the Premises or
Property, whether due to the negligence of either party, their agents, employees, or otherwise.
14. Entire Agreement. This document contains the entire agreement between the parties and
supersedes all other statements or understandings between the parties.
IN WITNESS WHEREOF, the parties hereto have executed this instrument on the date herein set forth.
[Signature Pages Follow]
43
LANDLORD:
By: EJWalsh
Its: Public Works Director
Date: -------------
STATE OF WASHINGTON
COUNTY OF
)
) ss.
)
TENANT:
By: Bruce Douglas Adair
Its: Chief Financial Officer
Date: -------------
I certify that I know or have satisfactory evidence that Bruce Douglas Adair is the person who
appeared before me, and said person acknow !edged that he signed this instrument, on oath stated that he
was authorized to execute the instrument and acknowledged it as the Chief Financial Officer of SEA
CON. LLC to be the free and voluntary act and deed of such party for the uses and purposes mentioned in
the instrument.
Dated:
Notary Public in and for the State of Washington
Residing at ____________ _
Printed Name ------------
My appointment expires _______ _
STATE OF WASHINGTON )
) ss.
COUNTY OF KING )
I certify that I know or have satisfactory evidence that EJ Walsh is the person who appeared
before me, and said person acknowledged that she signed this instrument, on oath stated that she was
authorized to execute the instrument and acknowledged it as the Public Works Director of the City of
Federal Way to be the free and voluntary act and deed of such party for the uses and purposes mentioned
in the instrument.
Dated:
Notary Public in and for the State of Washington
Residing at ____________ _
Printed Name ------------
My appointment expires ________ _
44
COUNCIL MEETING DATE: January 2, 2019 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: RESOLUTION: AUTHORIZATION TO ACCEPT GRANT FUNDING FOR TRANSPORTATION
IMPROVEMENT PROJECTS
POLICY QUESTION: Should City Council authorize staff to accept state and federal grant funding for
transportation improvement projects?
COMMITTEE: Land Use and Transportation Committee
CATEGORY:
D Consent D Ordinance
D City Council Business IS] Resolution
MEETING DATE: December 3, 2018
D
D
Public Hearing
Other
DEPT: Public Works STAFF REPORT By ('15~;ee S. Winkler, P.E. Deputy Director ----"------"-----------------------
Attachments: Staff Report
Resolution
Options Considered:
1. Approve the a ttac hed reso lution to accept Federal Grant Funding for the following projects: SW 356th Street (15th
Ave SW to 4th Place SW) Adaptive Traffic Control System Phase 3, and Pacific Highway Non-Motorized Corridor
-16th Ave S (S 308 1h St. to S 288 1h St.); and accept Transportation Improvement Board (TIB) grant funding for the
Lakota MS -SW Dash Point Road -21st Ave SW to SW 31th St. Project.
2. Do not approve the attached resolution to accept Federal Grant Funding or accept the TIB grant funding and
provide direction to staff
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the January 2, 2019 Council
consent agenda for approval.
Initial/Date
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the January 2, 2019 consent agenda for
approval.
Mark Koppang, Committee Chair Jesse Johnson, Committee Member Hoang Tran, Committee Member
PROPOSED COUNCIL MOTION: "/ move approval of the proposed resolution to accept Federal Grant Funding
for the following projects: SW 356th Street (15th Ave SW to 4th Place SW), Adaptive Traffic Control System
Phase 3, and Pacific Highway Non-Motorized Corridor -16th Ave (S 308th St. to S 288th St.); and accepl
Transportation Improvement Board (TIB) grant funding for the Lakota MS-SW Dash Point Road-21st Ave
SW to SW 31th St. Project. "
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
0 APPROVED
0 DENIED
0 TAB LED/DEFERRED/NO ACTION
0 MOVED TO SECOND READING (ordinances only)
REVISED-12/2017 45
COUNCIL BILL#
First reading
Enactment reading
ORDINANCE#
RESOLUTION#
DATE:
TO:
CITY OF FEDERAL WAY
MEMORANDUM
December 3, 2018
City Council
VIA: Jim Ferrell, Mayor
FROM: EJ Walsh, P.E., Public Works Director "'0,-l./'
(fa,IDesiree Winkler, P.E., Deputy Public Works Director
SUBJECT: Authorization to Accept Grant Funding for Transportation Improvement Projects
BACKGROUND:
This memorandum provides the Council with the current status of the grant applications submitted in
2018 under the Puget Sound Regional Council (PSRC) Surface Transportation Program (STP) and
Congestion Management Air Quality (CMAQ) and Transportation Improvement Board (TIB)
Program Funding.
Project (Funding Phase)
Grant
Estimated
Pro· ect Cost
Grant Fund
Amount
Required City
Match
Year of
Ex enditure
S 316th Street -150' w/o 21st Ave S to 70' e/o 21st Ave S (Downtown Staircase Sidewalk Tie-in)
(Constru ction)
(TIB)Urban Sidewalks Program I $319,000
I
$0.00 I $0.00
I n/a
Funding (State Funds)
Military Road S / S 298th Street Compact Roundabout
(Construction)
TIB Urban Arterial Program
I
$871,615
I
$0.00
I
$0.00
I
n/a
(State Funds)
Lakota MS -SW Dash Point Road (21st Ave SW to SW 31ih Street)
(Design and Construction)
(TIB) Urban Sidewalks Program I $1,650,000
I
$500,000 I $1,150,000*
I
2020
Funding (State Funds)
SW 320th Street (11th Ave SW to 3•d Place SW) -Pavement Preservation
(Design and Construction)
PSRC -Countywide Pavement I $978,000
I
$0.00
I
$0.00 I n/a
Preservation Program (Federal Funds)
SW 356th Street (15th Ave SW to 4th Place SW)-Pavement Preservation
(Design and Construction)
PSRC -Countywide Pavement j $1,400,000
I
$810,000
I
$590,000**
I
2021
Preservation Program (Federal Funds)
46
December 3, 2018
Land Use and Transportation Committee
Grant Funding for Transportation Improvement Projects
Page2
Project (Funding Phase)
Grant
Estimated
Pro· ect Cost
Grant Fund Required City Year of
Amount Match Ex enditure
Adaptive Traffic Control System Phase 3
(Desi n) ote: Construction Fundin is on the contin enc list)
PSRC -Countywide Large City $200,000 $170,000 $30,000***
Pro am Federal Funds
Pacific Highway Non-Motorized Corridor-161h Ave S (S 308 1h St to S 288th St)
'Desi n
PSRC -Countywide Non-Motorized $700,000 $550,000 $150,000***
Program (Federal Funds)
2022
2021
* The required match for this project is proposed to be funded from a Safe Routes to Schools grant (anticipated
award Spring 2019).
** The required match for this project is proposed to be funded from the 2021 Asphalt Overlay Program (REET and
MVET).
*** The required match for this project is proposed to be funded from the 2021/2022 Capital Transportation
Funding (REET).
FINANCIAL IMPACTS:
The financial impact for each project awarded grant funding is described below.
Lakota MS -Dash Point Road (21 st Ave SW to SW 31 ih Street)
This project was included and is projected to be completed within the 2019/2020 proposed 306 (Street
Capital Fund) budget. In accordance with the proposed budget this project is funded by grants, estimated
at $1,350,000 and Real Estate Excise Tax (REET) of $300,000. The remaining grant funding is
anticipated to be received through a Safe Routes to Schools Grant estimated to be awarded in spring 2019.
SW 3561h St.reet -(15 1h Ave SW to 4Lh Place SW)
This project is proposed to be included in the 2021/2022 budget. As proposed, it will be funded by grants
for $810,000 and the Asphalt Overlay Program (Fund 102) in the amount of $590,000. The 102 Fund is
historically funded annually at $1.5 Million through a combination ofREET and Motor Vehicle Excise
Tax (MVET) funds.
Adaptive Traffic Control System -Phase 3
This project is proposed to be included in the 2020 budget. As proposed, it will be funded by grants for
$170,000 and the Capital Transportation Budget in the amount of $120,000. The Capital Transportation
Budget is historically funded annually at $1.6 Million through REET, MVET, and Utility Tax. It is
anticipated that the City will be awarded the remaining grant funds for construction ($510,000) as part of
the PSRC contingency award process in 2019-2020 and therefore the full match of $120,000 is being
included in the 2020 budget.
Pacific Hwy Non-Motorized Corridor -16 111 Ave (S 3081h Street to S 288 1
h Street)
This project is proposed to be included in the 2020 budget. As proposed, it will be funded by grants for
$550,000 and the Capital Transportation Budget in the amount of $150,000. The Capital Transportation
Budget is historically funded annually at $1.6 Million through REET, MVET, and Utility Tax.
47
December 3, 2018
Land Use and Transportation Committee
Grant Funding for Transportation Improvement Projects
Page3
Upon completion of these projects, ongoing costs associated with operations and maintenance will be
performed and funded through streets and surface water management maintenance. Funding requirements
for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget
process.
48
RESOLUTION NO. ---
A RESOLUTION of the City of Federal Way, Washington, authorizing
execution of a Local Agency Agreement with the Washington State
Department of Transportation regarding improvements to SW 356th
Street (15th Ave SW to 4th Place SW), Adaptive Traffic Control System
Phase 3, and Pacific Highway Non-Motorized Corridor-16th Ave S (S
308th St to S 288th St) in the City of Federal Way, Washington.
WHEREAS, the City of Federal Way applied for Puget Sound Regional Council ("PSRC")
Countywide funds · from the Washington State Department of Transportation for the purpose of
design and construction phases for SW 356th Street (15th Ave SW to 4th Place SW), Adaptive
Traffic Control System Phase 3, and the design phase for Pacific Highway Non-Motorized Corridor
-16th Ave S (S 308th St to S 288th St) within the City; and
WHEREAS, the Washington State Department of Transportation agreed to grant the City of
Federal Way federal funds in the total amount of Eight Hundred Ten Thousand and no/100 Dollars
($810,000.00) for the SW 356th Street (15th Ave SW to 4th Place SW) Project, One Hundred
Seventy Thousand and no/100 Dollars ($170,000.00) for the Adaptive Traffic Control System Phase
3 Project, and Five Hundred Fifty Thousand and no/100 Dollars ($550,000.00) for the Pacific
Highway Non-Motorized Corridor-16th Ave S (S 308th Street to S 288th St) Project provided that
the City Council authorizes the Mayor to enter into the Local Agency Agreements; and
WHEREAS, by accepting said grant the City of Federal Way agrees to execute the Local
Agency Agreements.
Resolution No. 19-__
49
Page I of 4
Rev 6/17
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. Receipt of Federal Funds. The Mayor or his designee is hereby authorized to
accept and receive the federal funds estimated to be Eight Hundred Ten Thousand and no/100
Dollars ($810,000.00) for the SW 356th Street (15th Ave SW to 4th Place SW) Project, One
Hundred Seventy Thousand and no/100 Dollars ($170,000.00) for the Adaptive Traffic Control
System Phase 3 Project, and Five Hundred Fifty Thousand and no/100 Dollars ($550,000.00) for
the Pacific Highway Non-Motorized Corridor-' 16th Ave S (S 308th Street to S 288th St) Project.
Section 2. Execution of the Local Agency Agreements. The Mayor or his designee is hereby
authorized to execute the Local Agency Agreements regarding improvements to SW 356th Street
(15th Ave SW to 4th Place SW), Adaptive Traffic Control System Phase 3, and Pacific Highway
Non-Motorized Corridor -16th Ave S (S 308th St to S 288th St) in the City of Federal Way,
Washington and any other required documents.
Section 3. Matching Funds. Pursuant to the terms of the Local Agency Agreement, the City
is required to commit matching funds of approximately Five Hundred Ninety Thousand and no/100
($590,000.00) for the SW 356th (15th Ave SW to 4th Place SW) Project, Thirty Thousand and
no/100 Dollars ($30,000.00) for the Adaptive Traffic Control System Phase 3 Project, and One
Hundred and Fifty Thousand and no/100 Dollars ($150,000.00) for the Pacific Highway Non-
Motorized Corridor-16th Ave S (S 308th St to S 288th St) Project.
Resolution No. 19-
50
Page2 of4
. Rev 6/17
Section 4. Severability. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause, or phrase of this resolution.
Section 5. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Section 6. Ratification. Any act consistent with the authority and prior to the effective date of
this resolution is hereby ratified and affirmed.
Section 7. Effective Date. This resolution shall be effective immediately upon passage by the
Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this ___ day of _______ , 20 .
[ signature page follows]
Resolution No . 19-
51
Page 3 of 4
Rev 6/17
CITY OF FEDERAL WAY:
JIM FERRELL, MAYOR
ATTEST:
STEPHANIE COURTNEY, CMC, CITY CLERK
APPROVED AS TO FORM:
J. RYAN CALL, CITY ATTORNEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No. 19-
52
Page4 of4
Rev 6/17
COUNCIL MEETING DATE: NIA ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: REPORT ON PROGRESS ON AIRCRAFT ISSUES
POLICY QUESTION: None
COMMITTEE: Land Use and Transportation (LUTC)
CATEGORY:
D Consent
D City Council Business
D Ordinance
D Resolution
STAFF REPORT BY: Yarden F. W eidenfeld, Senior Policy Advisor
Attachments: Staff Report and Attachments
0 tions Considered: NIA
MAYOR'S RECOMMENDATION: NIA
MAYOR APPROVAL: NIA -------Committee
Initial/Date
COMMITTEE RECOMMENDATION: NIA
Committee Chair
PROPOSED COUNCIL MOTION: NIA
NIA
Council
Initial/Date
Committee Member
MEETING DATE: December 3,
2018
Public Hearing
Other -Standing Report
DEPT: Mayor's Office
Committee Member
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
0 APPROVED
0 DENIED
0 TABLED/DEFERRED/NO ACTION
0 MOVED TO SECOND READING (ordinances only)
REVISED-12/2017
53
COUNCIL BILL#
First reading
Enactment reading
ORDINANCE#
RESOLUTION#
DATE:
TO:
FROM:
CITY OF FEDERAL WAY
MEMORANDUM
December 3, 2018
Members of Land Use and Transportation Committee (LUTC)
Y arden F. Weidenfeld, Senior Policy Advisor
SUBJECT: Report on Progress on Aircraft Issues
Financial Impacts:
NONE
Background Information:
On October 16, 2018, following the recommendation of the Land Use and
Transportation Committee (LUTC), City Council unanimously adopted the Federal Way
Mayor's Quiet and Healthy Skies Task Force Report in entirety, including all twenty-four
(24) distinct recommendations.
One of those recommendations was to "[ f]orm an Aviation Impacts Committee of the
City Council to oversee implementation of the City's various policy actions and initiatives
related to Sea-Tac existing operations and future growth." City Council decided to delegate
this function to LUTC. Mayor Ferrell assigned me to give monthly reports as to progress on
the recommendations and other aircraft related issues. This is the second of these reports.
Developments:
1. Meeting with New Port of Seattle Local Government Relations Manager Dave
Kaplan
On November 8, 2018, Mayor Jim Ferrell and I met with Dave Kaplan, who has
replaced Katie Kuciemba Halse as the new local government relations manager for the Port
of Seattle. Please see Attachment One for the meeting agenda. Mr. Kaplan also gave us the
Port's full economic impacts study revised as of August 2018. A copy can be sent to
Councilmembers upon request.
2. Sea-Tac Airport Stakeholders Roundtable (StART)
Please see Attachment Two for short recap of October 24, 2018 meeting.
The next meeting of the Aviation Noise Working Group is scheduled for November
54 Rev. 7/18
26, 2018.
3. Airport Community I mpacts S tudy
Please see Attachment Three for fully signed version of the Joint Funding
Agreement for the Airport Impact Study, unanimously approved by City Council on
September 4, 2018.
The next meeting of the advisory committee is scheduled for November 19, 2018. See
Attachment Four for the agenda. It is expected that the scope (or statement) of work and
"Project Charter" will be finalized at that time. There will also be a meeting on the afternoon
of December 3, 2018.
4. Highline Foru m
The next meeting of the Highline Forum is scheduled for November 28, 2018.
5. Air Cargo Study
The Washington State Legislature Joint Transportation Committee has been working
on an Air Cargo Study. A Draft Final Report was issued on November 13, 2018. Pl ease see
Attachment Five for an excerpt. The full study is available on the website of the Joint
Transportation Committee (JTC) at:
httg ://leg.wa.gov/ JTC/Meetings/Documents/ Agendas/20l8%20Agendas/Nov%202018%20
Meeting/DraftFinalRepo1t.pdf
55 Rev. 7/18
Of\t
FEDERAL WAY BRIEFING-November 8, 2018
• The City/County's Issues, Interests, and Investment
o Issues of Importance
• What are the most pressing issues?
o Long-term Interests
• What long-term interests are you pursing or would like to pursue?
o Capital & Transportation Investment Projects
• What are the big projects in your CIP?
• Seattle-Tacoma International Airport Update
o SAMP Environmental Review Process and Timeline
• Scoping Summary Report to Port Commission, first Quarter 2019
• Detailed analysis of Environmental Review, 3rd Quarter 2019
o Flight Corridor Safety Program, ACE Grants, and Forterra's Green Cities
• Tree cutting work on Port property completed; replacement tree planting south
of S. 200th to begin this fall; cutting work on Non-Port property to begin in 2019
• Forterra's Green Cities: 10/20, Seatac; 10/29, Des Moines; 11/7, Burien
o StART and Working Group Progress
• Voluntary 12am to Sam Curfew, Runway Use Agreement
• Glide Slope Analysis, Enhanced Noise Abatement Climb Procedure
o Highline Forum
• Issues you'd like to see addressed (Port specific or broader)?
o Economic & Workforce Development
• Soundside Alliance
• Breakfast on December 5th at Sheraton Four Point Hotel, Des Moines
• Thoughts on the future of Soundside Alliance?
• Economic Development Partnership Program Grants
• FW grants: Focus on recruitment and job creation from businesses
involved in international trade ..
• Ideas on what you may want to do with future grants?
• Sea~Tac Airport Economic Impacts Report
• Workforce Development_ and Job Training
• Port Jobs at the Airport; Under-Represented Communities
Apprenticeship; Regional Trades Partnership; Airport University; Airport
Continuity Assistance
• FAA Reauthorization Bill -Aviation Maintenance Development Program
• Odds, Ends & Follow-up Items
Dave Kaplan, Local Government Relations Manager, Port of Seattle
Kap lan .D@po r tseatt le.o rg I 206.787.4368 I 206.265.9179 mobile
56
Two
StART ~
SEA-TAC STAKEHOLDER ADVISORY ROUND TABLE
October 24, 2018 Recap
The Sea-Tac Stakeholder Advisory Round Table (StART) meeting took place on October 24, 2018
with a focus on reviewing and discussing the Aviation Noise Working Group's progress as well as
developing an understanding of forthcoming fleet changes and their impact on aviation noise.
This voluntary, advisory roundtable, convened by Seattle-Tacoma International Airport Managing
Director, Lance Lyttle, is a venue for the Port of Seattle to engage with the communities of
SeaTac, Burien, Des Moines, Normandy Park, Tukwila and Federal Way. Representatives from
Delta Air Lines, Alaska Airlines, and Lynden Transport are also members. The Federal Aviation
Administration (FAA) participates as a non-member.
The Airport Managing Director reiterated his dedication toward trying to find solutions to
community concerns. He is encouraged by the work of the StART Aviation Noise Working Group,
which is currently focusing on identifying near-term actions to reduce the impacts of noise. Lyttle
also shared that he met with City Managers from member communities for a mid-year check in.
The outcome of these conversations was revisions to the StART Operating Procedures. He
acknowledged that there has been some frustration that time for public comment during START
meetings is limited. Lyttle is exploring other options to provide a forum for public comment.
Clare Gallagher, Port of Seattle, and Joelle Briggs, FAA, provided a brief update on the FAA
Reauthorization Bill (Bill) that was recently signed into law. It was noted that the FAA is in the
process of reviewing the law's language to determine next steps necessary for implementation.
Gallagher also provided a brief update on the Sustainable Airport Master Plan scoping period.
The Aviation Noise Working Group (Working Group) reported on their September 24 meeting
and solicited guidance and questions from StART participants. The focus of the September 24
meeting was to review data on nighttime flight operations and to discuss runway use letters of
agreement. The discussion focused on identifying additional data that would help inform the
crafting of a possible voluntary nighttime curfew. The Working Group provided guidance to focus
attention on exploring options for reducing aviation noise between the hours of 12:00 am and
5:00 am. The Working Group reviewed and discussed possible runway use procedures that could
be included in a revised Letter of Agreement between the Port of Seattle and FAA. The Working
Group is developing a draft work program to guide constructive next steps. StART members
provided guidance and feedback to the Working Group.
Dr. Robert Stoker, Boeing Company, gave a presentation and fielded questions on forthcoming
aircraft fleet changes and how these new aircraft are being designed to reduce noise and
emissions. Scott Kennedy, Alaska Air Lines, and Tony Gonchar, Delta Airlines, discussed operational
improvements to reduce noise and increase fuel efficiency in their fleets as well as provided
StART ~
SEA-TAC STAKEHOLDER ADVISORY ROUND TABLE
information about anticipated future fleet purchases and changes. Dr. Stoker's presentation can
be found here .
There were several questions following these presentations regarding aircraft noise abatement
mitigation, percentage of engine noise vs. other aircraft noise sources, potential improvements to
aircraft generated ground noise, engine silencers, whether topography of an airport impacts noise,
improving thrust reversers, anticipated phase out of older airplanes, and status of noise
retrofitting for A-320s.
Public comment was heard. The next meeting is scheduled for December 19 at 6 p.m., at the City
of SeaTac City Hall, Council Chambers, 4800 S. !881h Street. The public is invited to attend.
StART meeting documents may be found on the Port of Seattle website .
AGREEMENT BETWEEN THE CITIES OF BURIEN,
DES MOINES, NORMANDY PARK, FEDERAL WAY,
TUKWILA, AND SEATAC TO PROVIDE LOCAL
MATCHING FUNDS FOR THE SEA-TAC AIRPORT
IMPACT STUDY
This Agreement is entered into between the City of Burien, a municipal corporation, hereinafter
referred to as "Burien;" the City of Des Moines, a municipal corporation hereinafter referred to as
"Des Moines;" the City of Federal Way, a municipal corporation hereinafter referred to as "Federal
Way;" the City of Normandy Park, a municipal corporation hereinafter referred to as "Normandy
Park;" the City of Tukwila, a municipal corporation hereinafter referred to as "Tukwila;" and the
City of SeaTac, a municipal corporation hereinafter referred to as "SeaTac;" and all six cities
collectively referred to as the "Parties" or "Cities", for the purpose of providing local matching
funds to the Washington State Department of Commerce, a state agency hereinafter referred to as
"Commerce," for the "Sea-Tac International Airport Impacts Study," hereinafter referred to as "the
Study."
1. Background. The Washington State Legislature enacted Engrossed Substitute Senate Bill
6032 during the 2018 regular session. Section 127(63) (hereinafter referred to as "the
Proviso") provides in part that, "$300,000 of the general fund-state appropriations for fiscal
year 2019 and $300,000 of the general fund-local appropriation are provided solely for the
department to contract with a consultant to study the current and ongoing impacts of the
Sea-Tac International Airport. The general fund-state funding provided in this subsection
serves as a state match and may not be spent unless $300,000 of local matching funds is
transferred to the department." The Parties have determined a method to equitably provide
the local matching fund obligation of $300,000 so that the Study may proceed.
2. Purpose. The purpose of this Agreement is for the Parties to define each Party's funding
obligation, which Party will enter into a contract with Commerce, and to establish a process
for participating in and responding to the study as it is prepared by Commerce.
3. Contract Administration. The Parties agree that SeaTac will serve as the contracting and
fiscal agent for the local matching contributions to the Study from the other jurisdictions
and has the sole responsibility to collect any such funds. SeaTac commits to transfer funds
to Commerce at such dates and in such amounts as required and will collect contributions
from other jurisdictions either prior to or after such transfers occur.
4. Joint Roles and Responsibilities. Each Party shall be responsible for the following:
a. Each Party shall assign a representative(s) ("Party Representative(s)") to help
prepare and participate in review of draft work products as provided by Commerce.
The Party Representative for SeaTac will communicate any changes to schedules
and other pertinent information in a timely manner so as to keep each Party apprised
of the status of the Commerce's work.
b. Time is of the essence for this Study. The Parties shall work expeditiously and in
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59
good faith to achieve the smooth progress of review and commenting. This
includes allocating adequate staff time and providing all necessary data and other
information or materials needed by Commerce to facilitate preparation of the Study.
5. Contract Management. The agreement with Commerce shall be solely administered by
the City of SeaTac on behalf of all Parties. These responsibilities include arrangement of
meetings with Commerce as needed to address the comments of the Parties and
coordinating communications with Commerce.
6. Fiscal Management. By entering into this Agreement, the Parties commit to providing
their defined share of the $300,000 local matching funds. Management of fiscal matters
associated with this Agreement shall be administered by the City of SeaTac. Parties shall
transfer their defined share of local matching funds to SeaTac in accordance with the
schedule identified in Exhibit A. While SeaTac may elect to transfer funds to Commerce
in advance of receiving payments from all or some of the other Parties, the Parties affirm
their share will be remitted to SeaTac on or before their established payment dates.
7. Duration. This Agreement shall be effective upon execution by each party and shall
remain in full force and effect through completion of the Study process or full payment by
all Parties per Exhibit A, whichever comes last. This Agreement may be extended upon
mutual agreement of all Parties.
8. Termination. Any party may withdraw from this Agreement, effective upon thirty (30)
days written notice to the other Parties and upon payment of the balance of their full defined
share to the City of SeaTac. If the State Legislature or Commerce terminate the Study,
SeaTac will remit any payments received but not sent to Commerce, plus any refund for
payments received from Commerce to the Parties in accordance with defined local share
as outlined in Exhibit A. The remittance by SeaTac to all Parties may be pro-rated equally
if necessary to maintain the balance of contributions and refunds from Commerce.
9. Modification. This Agreement may be modified by further written agreement upon mutual
acceptance by all parties.
10. Alternative Dispute Resolution. If a dispute arises from or relates to this Agreement or
the breach thereof and if the dispute cannot be resolved through direct discussions, the
parties agree to endeavor first to settle the dispute in an amicable manner by mediation
administered by a mediator under JAMS Alternative Dispute Resolution service rules or
policies before resorting to arbitration. The mediator may be selected by agreement of the
parties or through JAMS.
11. Written Notice. All communications regarding this Agreement shall be sent to the Parties
at the addresses listed in Exhibit B, unless notified to the contrary. Any written notice
hereunder shall become effective three (3) business days after the date of transmittal, and
shall be deemed sufficiently given if sent to the addressee at the address stated in this
Agreement or such other address as may be hereafter specified in writing.
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60
12. Hold Harmless. Each party to this Agreement shall defend, indemnify and hold the other
party, its appointed and elected officers and employees, harmless from claims, actions, injuries,
damages, losses or suits including attorney fees, arising or alleged to have arisen directly or
indirectly out of or in consequence of the performance of this Agreement to the extent caused by
the fault or negligence of the indemnitor, its appointed or elected officials, employees, officers,
agents, assigns, volunteers or representatives.
13. Non-Discrimination. The Parties shall not discriminate in any manner related to this
Agreement on the basis ofrace, color, national origin, sex, sexual orientation, religion, age, marital
status or disability in employment or the provision of services. Use Commerce language.
14. Severability. If any provision of the Agreement shall be held invalid, the remainder of
this Agreement shall not be affected thereby if such remainder would then continue to serve the
purposes and objectives of both parties.
15. Entire Agreement. This Agreement constitutes the entire agreement between the parties.
Any modifications or amendments to this Agreement shall be in writing and shall be signed by
each party.
Page 3 of6
, 61
CITY OF BURIEN
Brian J. Wilson, City Manager
DATE: ________ _
APPROVED AS TO FORM:
Lisa Marshall, City Attorney
CITY OF TUKWILA
Allan Ekb erg, Mayor
DATE: ---------
APPROVED AS TO FORM:
Rachel Turpin, City Attorney
CITY OF FEDERAL WAY
Jim Ferrell, Mayor
DATE: _______ _
APPROVED AS TO FORM:
J. Ryan Call, City Attorney
CITY OF DES MOINES
Michael Matthias, City Manager
DATE: ---------
APPROVED AS TO FORM:
Tim George, City Attorney
CITY OF NORMANDY PARK
Mark E. Hoppi;n. Cityw.;
DATE: R / I'{ /1 ,r.:-~ l (
APPROVED AS TO FORM:
oseph Sco rc io, C ity Manage r
DATE: P-2/-/ 8
APPROVED AS TO FORM:
Page 4 of6
62
CITY OF BURIEN
Brian J. Wil s01);'; 'ity Manager
DATE: S' 1J / J~1){
i I
AS TO FORM:
Li
CITY OF TUKWILA
Allan Ekberg, Mayor
DATE: ---------
APPROVED AS TO FORM:
Rachel Turpin, City Attorney
CITY OF FEDERAL WAY
Jim Ferrell, Mayor
DATE: ---------
APPROVED AS TO FORM:
J. Ryan Call, City Attorney
CITY OF DES MOINES
Michael Matthias, City Manager
DATE: ________ _
APPROVED AS TO FORM:
Tim George, City Attorney
CITY OF NORMANDY PARK
Mark E. Hoppen, City Manager
DATE: ________ _
APPROVED AS TO FORM:
James Haney, City Attorney
CITY OF SEATAC
Joseph Scorcio, City Manager
DATE: ---------
APPROVED AS TO FORM:
Mary E. Mirante Bartolo, City Attorney
Page 4 of6
63
CITY OF BURIEN
Brian J. Wilson, City Manager
DATE: ---------
APPROVED AS TO FORM:
Lisa Marshall, City Attorney
CITY OF TUKWILA
Allan Ekberg, Mayor
DATE: ---------
APPROVED AS TO FORM:
Rachel Turpin, City Attorney
erre ll, Ma)'.~
ATE: c:r./~
APPROVED AS TO FORM:
J. Ryan Call, City Attorney
CITY OF DES MOINES
Michael Matthias, City Manager
DATE: ---------
APPROVED AS TO FORM:
Tim George, City Attorney
CITY OF NORMANDY PARK
Mark E. Happen, City Manager
DATE: ---------
APPROVED AS TO FORM:
J arnes Haney, City Attorney
CITY OF SEATAC
Joseph Scorcio, City Manager
DATE: ---------
APPROVED AS TO FORM:
Mary E. Mirante Bartolo, City Attorney
Page 4 of6 4C
64
CITY OF BURIEN
Brian J. Wil so
DATE: -~~~~----
APPROVED AS TO FORM:
Lisa Marshall, City Attorney
CITY OF TUKWILA
Allan Ekberg, Mayor
DATE: ---------
APPROVED AS TO FORM:
Rachel Turpin. City Attorney
CITY OF FEDERAL WAY
Jim Ferren , Mayor
DATE : ---------
APPROVED AS TO FORM:
J. Ryan Call, City Attorney
CITY OF DES MOINES
~--
Michael Matthias, City Manager
DATE : / o,, Z · i 'ff
APPROVED AS TO FORM:
~
Tim George, City Attorney
CITY OF NORMANDY PARK
Mark E. Hoppen, City Manager
DATE: ---------
APPROVED AS TO FORM:
James Haney, City Attorney
CITY OF SEATAC
Joseph Scorcio, City Manager
DATE: ---------
APPROVED AS TO FORM:
Mary E. Mirante Bartolo, City Attorney
Page 4 of6 -4D
65
CITY OF BURIEN
Brian J. Wilson. City Manager
DATE:--------
APPROVED AS TO FORM:
Lisa Marshall, City Attorney
CTl'Y OF TUKWILA
CITY OF FEDERAL WAY
Jim Ferrell, Mayor
DATE: _______ _
APPROVED AS TO FORM:
J. Ryan Call, City Attorney
CITY OF DES MOINES
Michael Matthias, City Manager
DATE: --------
APPROVED AS TO FORM:
Tim George, City Attorney
CITY OF NORMANDY PARK
Mar1:E.Hop~~=
DATE: R'Jp
(
APPROVED AS TO FORM:
CITY OF S EA T ·AC
,'_~<~ C
~oseph Scarcia . City Manager
DATE: 9-Z: -/ >-;
APPROVED AS TO FORM:
' h&l l l 1ll. ,~tutbuir17.i
Mary E. 1i rante Bartolo, City Attorney
Pagc4 of6
66
EXHIBIT A
City 2017 OFM population Per Capita Share 0.7348
estimate (S.1993 SeaTac)
Burien 50,680 $37,238.24
Des Moines 30,860 $22,675.06
Federal Way 96,350 $70,795 .27
Normandy Park 6,595 $4,845.82
Tukwila 19,660 $14,445.61
Other Cities Subtotal $150,000
SeaTac 28,850 $150,000
Total Population 232,995
Represented
Total Local Match $300,000
Funds for Study
PAYMENT SCHEDULE
The Cities identified below agree to make payment to the City of SeaTac in the amount and on the
dates indicated below. Payments shall be delivered to: City of SeaTac, Attn: Finance Department,
4800 South 188 1h Street, SeaTac, WA 98188, and should reference "Sea-Tac Impact Study Local
Match."
Burien: $37,238.24 no later than Septemb er 30, 2018.
Des Moines: $22,675.06 no later than July l, 2019.
Federal Way: $35,397.64 no later than January 31, 20 19 and $35,397.63 no later
than J anuary 31, 2020.
Normandy Park: $4,845.82 no later than Septem b er 1, 2018.
Tukwila: $14.445.61 no later than DeGember3 l , 2018.
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67
EXHIBITB
1. Brian J. Wilson, City Manager,
Burien City Hall, 400 SW 152nd St., Suite 300, Burien, WA 98166
2. Lisa Marshall, City Attorney,
Burien City Hall, 400 SW 152nd St., Suite 300, Burien, WA 98166
3. Michael Matthias, City Manager,
City of Des Moines, 21630 11th Ave. S., Suite A, Des Moines, WA 98198
4. Tim George, City Attorney, City of Des Moines,
21630 11th Ave. S., Suite D, Des Moines, WA 98198
5 . Allan Ekberg, Mayor, City of Tukwila,
6200 Southcenter Boulevard, Tukwila, WA 98188
6. Rachel Turpin, City Attorney, City of Tukwila,
Kenyon Disend, PLLC, 11 Front St. S., Issaquah, WA 98027
7 . Mark E. Hoppen, City Manager,
Normandy Park City Hall, 801 SW 174th Street, Normandy Park, WA 98166
8. Jim Haney, City Attorney, City of Normandy Park,
Ogden Murphy Wallace, P.L.L.C., 901 5th Ave., Ste. 3500, Seattle, WA 98164
9. Jim Ferrell, Mayor,
Federal Way City Hall, 33325 8th Ave. S., Federal Way, WA 98003
10. Ryan Call, City Attorney,
Federal Way City Hall, 33325 8th Ave. S., Federal Way, WA 98003
11. Joseph Scorcio, City Manager,
SeaTac City Hall, 4800 South 188th Street, SeaTac, WA 98188
12. Mary E. Mirante Bartolo,
SeaTac City Hall, 4800 South 188th Street, SeaTac, WA 98188
Page 6 of6
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[-D~(
Department of Commerce
Seattle-Tacoma lntemational Airport-2018-2020 Study
Implementation of Engrossed Substitute Senate Bill (ESSB) 6032-Section 127(63).
1) Introductions
Meeting 8 -November 19, 2018
1:00 PM -SeaTac City Hall
AGENDA
2) Project Team Charter (40 min)
a. Final review of latest draft
b. Revisions, finalization
3) Statement of Work Development (60 min)
a. Review of most recent draft
b. Definitions and Terms
c. More elements to consider?
4) Next Steps
69
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