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LUTC MINS 11-05-2018City of Federal Way City Council Land Use & Transportation Committee INovember 5, 2018 City Hall j I 5:00 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and Committee member Hoang Tran. Councilmembers in attendance: Councilmember Lydia Assefa-Dawson. Staff in Attendance: Public Works Director EJ Walsh, Deputy Public Works Director/Street Systems Manager Desiree Winkler, Deputy City Attorney Mark Orthmann, Community Development Director Brian Davis, Assistant City Attorney Eric Rhoades, Senior Policy Advisor Yarden Weidenfeld, Economic Development Director Tim Johnson, Surface Water Manager Theresa Thurlow, City Traffic Engineer Rick Perez, Solid Waste & Recycling Coordinator Rob Van Orsow, Senior Traffic Engineer Erik Preston, Street Systems Project Engineer Christine Mullen, Street Systems Engineer Jeff Huynh, and Administrative Assistant II Mercedes Tenuta. CALL TO ORDER: Chair Koppang called the meeting to order at 5:02 p.m. 2. PUBLIC COMMENT: Judy Zurilgen expressed concerns regarding new developments with neighborhood roads being built in critical areas. She spoke in opposition of item "F" (ORDINANCE: Complete Streets Policy Revisions) as written. Ashley Comier expressed her thanks to the Council for responding to her e-mails requesting to meet to discuss problems with substandard housing and maintenance issues, including mistreatment by property management companies. Mark Spaur expressed concerns pertaining to item "F" (ORDINANCE: Complete Streets Policy Revisions) and how it relates to the Phase I Municipal Stormwater Permit. He spoke in opposition of the ordinance as written. Dana Hollaway expressed concerns regarding item "B" (ORDINANCE: Abandoned Shopping Carts), questioning if the impound/disposal fees would cover the City's cost. Ms. Hollaway also spoke about item "K" (2019 Right -of -Way Landscape Maintenance), requesting that memorandum be revised to include the "Riding Lawn Mower" hourly wage. Bernedine Lund expressed concerns about the Weyerhaeuser property, what is being planned for the property, and asked how she could obtain a copy of the environmental impact statement issued. Suzanne Vargo spoke in opposition of item "F" (ORDINANCE: Complete Streets Policy Revisions) and expressed concerns with the presentation given at the October 24, 2018 Planning Commission meeting. She is requesting the ordinance be corrected to reflect the correct action taken by the Planning Commission. 3. COMMITTEE BUSINESS: Chair Koppang moved to amend the agenda to add Report on Progress on Aircraft Issues as item *"L". ■ Moved: Koppang ■ Second:Johnson • Passed: 3-0 unanimously Committee Members City Staff Mark Koppang, Chair EJ Walsh, P.E., Public Works Director Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member (153) 835-2701 Topic Title/ Description A. Approval of Minutes: October 1, 2018 Committee approved the October 1, 2018 LUTC minutes as written. ■ Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously B. ORDINANCE: Abandoned Shopping Carts Community Development Director, Brian Davis, explained that the previous system to clean up abandoned shopping carts was a volunteer program that would return the carts to the retailer. The volunteers have retired and the City has not been successful in finding replacements to continue the program. Mr. Davis outlined a new recovery strategy for abandoned shopping carts which would include the City gathering the shopping carts and taken to a recovery location. The City would contact the retailers and inform them that the City will hold the carts for 14 days. Retailers may pick up their abandoned carts for a $25 per cart fee. If the carts are not retrieved by the retailers, the City would take them to a salvage yard for disposal and an additional $25 per cart fee would be imposed. Mr. Davis and Councilmembers held a discussion about the potential for a provision for repeat offenders, meetings held with retailers, cost to establish and maintain the program, and the ability to change the fees in the future. Deputy City Attorney, Mark Orthmann, issued a point of order stating that the fees for the shopping cart recovery would ultimately be part of the City's fee schedule. If the fee schedule is to be amended, there would be no need for a new ordinance. Committee forwarded the proposed Ordinance to First Reading on November 20, 2018. • Moved: Tran • Seconded:Johnson ■ Passed: 3-0 unanimously C. Steel Lake Park to Downtown Trail — Project Acceptance Street Systems Project Engineer, Christine Mullen, presented the project that provided an 8 -foot sidewalk on the south side of S 312th Street from the entrance to Steel Lake Park to 24th Ave South including ADA ramps, a marked bicycle lane, a planter strip with street trees, and illumination. Prior to release of retainage on a Public Works construction project, the Council must accept the work as complete to meet State requirements. Ms. Mullen provided before and after pictures and outlined the final construction contract amount which came in under budget. Committee forwarded Option 1 (Authorize final acceptance of the Steel Lake Park to Downtown Trail project constructed by Ceccanti, Inc., in the amount of $713,434.14 as complete) to the November 20, 2018 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously D. 2018 Asphalt Overlay — Project Acceptance Street Systems Engineer, Jeff Huynh, stated that prior to release of retainage on a Public Works construction project Council must accept the work as complete to meet State requirements. Mr. Huynh provided a map of the overlaid areas and explained that this project came in below budget. Committee Members City Staff Mark Koppang, Chair E7 Walsh, P.E., Public Works Director Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member (253) 835-2701 Committee forwarded Option 1 (Authorize final acceptance of the 2018 Asphalt Overlay Project constructed by Tucci and Sons, Inc., in the amount of $1,333,094.12 as complete) to the November 20, 2018 Council Consent Agenda for approval. • Moved: Tran • Seconded:Johnson Passed: 3-0 unanimously E. Green Gables '18 NTS — SW 325th Place (51St Place SW to Hoyt Road SW) Senior Traffic Engineer, Erik Preston, explained a petition was submitted on May 22, 2018 with concerns of excessive speeding and general safety. Data was collected and evaluated on SW 325th Place which met the minimum 3.0 severity criteria. A community meeting was held on June 21, 2018 with 19 attendees that had concerns about speeding and cutting across the intersection of 47th Ave SW and SW 325th Place. Ballots returned were in favor of 4 speed humps and 1 lane divider. Mr. Preston outlined budget considerations and stated if this project moves forward, it would be constructed in 2019 utilizing funds from the 2019 NTS budget. Committee forwarded Option 1 (Authorize the installation of four (4) speed humps on SW 325th Place and one (1) lane divider on 47th Avenue SW at the intersection with SW 325th Place) to the November 20, 2018 Council Consent Agenda for approval. • Moved: Tran • Seconded:Johnson Passed: 3-0 unanimously F. ORDINANCE: Complete Streets Policy Revisions Senior Traffic Engineer, Erik Preston, explained that complete streets are designed and operated to enable safe access for all users of all ages and abilities such as pedestrians, cyclists, school and public transit users, motorists and passengers, emergency responders, and freight. Mr. Preston gave a brief background, outlined the existing policy and the proposed changes to the ordinance, identified the impacts, and explained the consistency with the comprehensive plan goals. Mr. Preston, Committee members, Public Works Director EJ Walsh, and Deputy City Attorney Mark Orthmann held a lengthy discussion clarifying the policy revisions and waivers. Mr. Orthmann stated that prior to the meeting, a revised version of the Ordinance was provided to Committee members and the Public. Minor corrections were made to the Ordinance to accurately reflect what occurred at the Planning Commission. There were 3 votes in favor and 1 vote against at the Planning Commission and it came forward to LUTC with no recommendation because there weren't enough Commissioners to provide a recommendation. The vote from LUTC members would be on the revised version provided. Committee forwarded the proposed Ordinance to First Reading on November 20, 2018. • Moved: Tran • Seconded:Johnson Passed: 3-0 unanimously G. Solid Waste Collection Services Procurement — Authorization for Proposals Solid Waste & Recycling Coordinator, Rob Van Orsow, explained the Request for Proposals (RFP) for Solid Waste Collection Services will be designed to solicit proposals from several different hauling companies. The proposers will provide costs to various services and obtain creative alternatives to reduce system costs. Mr. Van Orsow outlined the financial impacts, provided a summary of the process to date, and explained the industry review process. Committee Members Mark Koppang, Chair Hoang V. Tran, Member Jesse E. Johnson, Member City Staff E7 Walsh, P. E., Public Works Director Mercedes Tenuta, Administrative Assistant II (253) 835-2701 Committee forwarded Option 1 (Authorize soliciting Proposals) to the November 20, 2018 Council Consent Agenda for approval. Moved: Johnson • Seconded: Tran Passed: 3-0 unanimously H. 2019/2020 Surface Water Maintenance and Services — Bid Award Surface Water Manager, Theresa Thurlow, gave a brief background regarding the requirement for the City to conduct regular inspections and maintenance of public stormwater catch basins, inlets, and manholes. Ms. Thurlow stated that three (3) bids were received and opened on October 17, 2018 with the low bidder being Action Services Corporation. Ms. Thurlow and Committee member Tran held a brief discussion regarding the bid amounts, service levels, and quality of service requirements. Committee forwarded Option 1 (Authorize staff to award the 2019-/2020 Surface Water Maintenance and Services Contract to Action Service Corporation, the lowest responsive, responsible bidder, in the amount of $218,592.00) to the November 20, 2018 Council Consent Agenda for approval. • Moved: Tran Seconded: Johnson ■ Passed: 3-0 unanimously I. Draft Americans with Disabilities Act (ADA) Transition Plan — Stage 1 Deputy Public Works Director/Street Systems Manager, Desiree Winkler, gave a brief background regarding the American with Disabilities Act ("ADA") which was enacted on July 26, 1990 and provides comprehensive civil rights protections to persons with disabilities in areas of employment, state and local government services, and access to public accommodations, transportation, and telecommunications. Government agencies are required to have an ADA self-assessment and transition plan. Several transition plans are required with Stage 1 focusing on the public rights-of-way in City Center. Ms. Winkler outlined the self-evaluation criteria and identified the City's pedestrian access route deficiency results. She also compared cost estimates and explained next steps including public outreach. Ms. Winkler and Councilmembers held a brief discussion regarding how this relates to school buildings, private developers being held to current standards, and what the timeline is to be in full compliance. Committee forwarded Option 1 (Authorize staff to take the Draft ADA Transition Plan — Stage 1 out for public outreach and review and return to Council to share public outreach results and to complete final plan adoption) to the November 20, 2018 Council Consent Agenda for approval. • Moved: Johnson Seconded: Tran ■ Passed: 3-0 unanimously J. 2019 Street Sweeping Services — Bid Award Deputy Public Works Director/Street Systems Manager, Desiree Winkler, provided a brief background about the on-going annual contract for sweeping over 250 centerline miles of roadway. Ms. Winkler stated that two bids were received and opened on October 25, 2018 with the lowest bidder being Action Services Corporation. Committee forwarded Option 1 (Award the 2019 Street Sweeping Services contract to Action Services Corporation, the lowest responsive,. responsible bidder, in the amount of $112,855.00) to the November 20, 2018 Council Consent Agenda for approval. Committee Members City Staff Mark Koppang, Chair E7 Walsh, P. E., Public Works Director Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member (253) 835-2701 ■ Moved: Tran • Seconded: Johnson • Passed: 3-0 unanimously K. 2019 Right -of -Way Landscape Maintenance Deputy Public Works Director/Street Systems Manager, Desiree Winkler, gave a brief background regarding the City's right-of-way landscape maintenance. In September 2018, the landscape laborer prevailing wage increased from $17.87 to $37.67 per hour. In October 2018 the annual landscape maintenance contract went out to bid and received no bids. Ms. Winkler explained the contractor's reasons for not submitting bids and outlined the options being reviewed. L. *Add Item: Report on Progress on Aircraft Issues Senior Policy Advisor, Yarden Weidenfeld, stated that this report is the first of monthly reports that will be provided at each LUTC meeting. Concerns were raised from the August 2018 Sea -Tac Airport Stakeholder Advisory Round Table ("START") meeting with regard to contentious public comment. Going forward, the meeting facilitator will limit the public comments to what is on the agenda as well as ensure the comments are made with respect. The attachments in the packet item are short and long summaries provided by the START facilitator of the February, April, June, and August 2018 START meetings. Mr. Weidenfeld provided an extensive summary of the October START meeting. 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be held on December 3, 2018 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT: The meeting was adjourned at 7:27 p.m. Attest: Mercedes enuta, Administrative Assistant II Committee Members Mark Koppang, Chair Hoang V. Tran, Member Jesse E. Johnson, Member Approved by Committee: 2 1 -,-,;7 �(a Date City Staff E7 Walsh, P.E., Public Works Director Mercedes Tenuta, Administrative Assistant 11 (253) 835-1701