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Parks Comm PKT 01-03-2019City of Federal Way PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION January 3, 2019 6:30 p.m. MEETING AGENDA 1. CALL TO ORDER City Hall ebos Conference Room 2. PUBLIC COMMENT (3 minutes) Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that continue too long. 3. APPROVAL OF MINUTES — December 6, 2018; Regular Meeting Minutes. 4. COMMISSION BUSINESS Topic Title/ Description Presenter A. Establishing the Blueberry Farm Sub -committee Commission B. Establishing the Park Code Sub -committee Commission C. Lakota Park Strategy Commission 5. STAFF REPORTS Topic Title/ Description Presenter A. Panther Lake Trail Improvements Update Ikerd B. PROS Plan Review Gerwen 6. OTHER BUSINESS 7. FUTURE MEETINGS: The next PRHSPS Committee meeting will be held on January 8, 2019 at 5:00pm. 8. AGENDA SETTING 10. ADJOURNMENT NEXT REGULAR MEETING: February 7, 2019 g: (parks comm mtg notes 12019101-03-2019 agenda.doc December 6, 2018 CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION MEETING MINUTES Hylebos Conference Room 6:30 p.m. City Hall Present: Chair Laura Belvin, Vice -Chair David Musick, Anthony Murrietta , David Berger, Dave Wilson, George Pfeiffer, Michael Campsmith, and Roger Flygare Excused: Bobby Jennings and Dawn Coggins Staff: John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Jason Gerwen Parks & Facilities Manager and Mary Jaenicke, Parks Adm. Asst. II. Guest: Wayne Carlson, AHBL Chair Belvin called the meeting to order at 6:30pm. None PUBLIC FORUM APPROVAL OF MINUTES Commissioner Campsmith moved to approve the October Parks and Recreation Commission regular meeting minutes as written. Alternate Commissioner Flygare seconded. Motion passed. Chair Belvin requested to move discussion on the PROS plan first on the agenda. PROS Plan Update Mr. Carlson reviewed the changes that have occurred since the last update of the PROS plan which was in 2013. Major changes were made to chapters five and seven. Chapter five discusses the needs assessment and recommendations, and chapter seven discusses the implementation of the plan. Mr. Carlson reviewed those chapters with the commission. A key part of Chapter five is the Level of Service (LOS) Standards. The adopted level of LOS standards is based on the NRPA numbers. Chapter seven includes the 6 -year Capital Improvement Plan (CIP). The CIP provides the framework to address and prioritize capital improvements in the near and mid- term. Four appendixes were also attached. Appendix D includes the results of the public participation efforts that were used to engage the community in the development of the PROS plan. This appendix will not be a part of the plan, but it will be submitted to RCO to show them the public process that was used. Mr. Gerwen reviewed the timeline to finalize the plan. It is as follows: February 7 - Open House prior to the Parks Commission meeting February 12 - Parks, Recreation and Human Services Committee meeting February 19 - Open House prior to the City Council meeting Two week comment period Two week for final edits April 2 - Final approval by City Council Commissioner Murrietta motioned to adopt the schedule as presented. Commissioner Campsmith seconded. Motion passed. g:\parks comm mtg notes\2018\12-06-2018 minutes.doc Parks and Recreation Commission December 6 2018 Paee 2 COMMISSION BUSINESS Election of Officers Commissioner Berger nominated Chair Belvin for Chair. There were no other nominations. Vote passed unanimously. Chair Belvin and Commissioner Berger nominated Vice -Chair Musick for Vice -Chair. There were no other nominations. Vote passed unanimously. 2019 Work Plan Mr. Gerwen stated that the Park Code has not been updated in years. He suggested forming a sub -committee to review the Park Code. The recommended changes would be taken to committee and the full Council for adoption. These changes would enable the Federal Way Police to enforce the rules in the parks. There were two items that did not make the work plan. Shelley Pauls group from We Love Our City have been working very diligently on the Blueberry Farm. They have contacted the City about making numerous upgrades to that park. Mr. Gerwen stated that it should be the community that tells the Parks Department what they would like see done at the park. There currently is not any funding for a Masterplan for the farm. Mr. Gerwen proposed that in conjunction with staff the Parks Commission host a Masterplan type process. This would give staff direction on how to proceed. Vice -Chair Musick stated that if this is something the commission wants to take on, then they should consider it and move forward on it. He would like to have Lakota Park removed from the work plan, due to the limitations in the budget both on the School District and City's behalf. Having it on the work plan, and there not being any results for the year reflects poorly on the commission. He would like it to continue to be a point of focus. Mr. Gerwen stated the commission has been passionate about the Lakota project and suggested placing an asterisk at the bottom stating that if and when Lakota Park funding becomes available, this is a high priority and would get added to the work plan when funding is available. Vice -Chair Musick noted that if it's on the work plan the commission should make an effort to move it forward. Commissioner Berger added that if it's going to be on the work plan, then the commission needs to let Council know that it's still a priority and let them know what their plans are on how to move this forward. Commissioner Murrietta suggested removing it from the work plan and use the money that we're paying back to the Lakota budget for other improvements in the Park system. After the discussion on Lakota, the commission decided to leave it on the work plan, and to keep the wording as is. The second item that did not make the work plan is Park Impact Fees. After discussion, it was determined that this would be more appropriate to be discussed at committee and full Council. Commissioner Murrietta would like to add the Blueberry Farm to the work plan. The Parks Commission will host three public meetings and Mr. Gerwen will be the facilitator of those meetings. Mr. Gerwen suggested creating a Blueberry Farm sub -committee and a Park Code sub -committee. The sub -committee's will be decided at the January meeting. Commissioner Murrietta motioned to approve the work plan with the modified changes. Commissioner Campsmith seconded. Motion passed. STAFF REPORTS Panther Lake Trail Improvement Update Mr. Ikerd reported that the curbs have been installed and the striping has been done at the parking lot. There is still some planting that needs to be done. The contractor is projecting to be done by the end of the year. A grand opening will be scheduled for February. Playground Equipment Replacement Update Mr. Gerwen reported that the playground equipment for Wedgewood has been ordered, the installation will start on February 11, 2019. He has reached out to the manufacturer for the playground equipment at Mirror Lake, and he is still waiting for pricing information: Installation will most likely occur sometime in the Fall. g:\parks comm mtg notes\2018\12-06-2018 minutes.doc Parks and Recreation Commission December 6 2018 Paee 3 NEXT MEETING/AGENDA ITEMS Staff Reports PROS Plan Review Panther Lake Trail Improvements Update Lakota Park Strategy Establishing the Blueberry -Farm Sub -committee Establishing the Park Code Sub -committee ADJOURNMENT A motion was made by Berger and seconded by Murrietta to adjourn the meeting. Chair Belvin adjourned the meeting at 8:00 pm. g:\parks comm mtg notes\2018\12-06-2018 minutes.doc