Loading...
PRHSPSC MINS 12-11-2018City of Federal Way City Council PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday December 11, 2018 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Johnson, Committee member Moore. Committee member Koppang via phone, and arrived at 6:12pm. Staff Members in Attendance: Chief Andy Hwang, Eric Rhoades, Assistant City Attorney, John Hutton, Parks Director, Jeff Watson, Human Services Manager, Sara Bridgeford, CDBG/HS Coordinator, Cody Geddes, Recreation Manager, Yarden Weidenfeld, Senior Policy Advisor, and Mary Jaenicke, Administrative Assistant II. Guests: Dan Hershman, Chair Arts Commission Chair Johnson called the meeting to order at 5:00pm Commission Comment: None Public Comment: None BUSINESS ITEMS Approval of Minutes Committee member Koppang motioned to approve the November 13, 2018 minutes as written. Committee member Moore seconded. Motion passed. Arts Commission Contract for Services Mr. Geddes provided the background information. For the past two months the Arts Commission has been discussing the funding allocations for the Contract for Services. Mr. Geddes reviewed the recommended allocations. The total amount of the allocation is $40,500.00. Committee member Moore moved to approve the Arts Commission 2019 Contract for Services funding recommendations and forward to the January 2, 2019 City Council consent agenda for approval. Committee member Koppang seconded. Motion passed. Arts Commission 2019 Work Plan Mr. Geddes provided the background information. The Arts Commission is continuing with most of the programs as they have in the past. They have added an Arts Exhibition at the Performing Arts and Event Center (PAEC). Deputy Mayor Honda asked if the Arts Commission has looked into local businesses sponsoring a utility box. Mr. Geddes replied that they do have sponsorship packages, but this has not been a top priority for the Arts Commission. Committee member Moore moved to approve the Arts Commission 2019 Work Plan and forward to the January 2, 2019 City Council consent agenda for approval. Committee member Koppang seconded. Motion passed. Overtime Reimbursement from DEA for Marijuana Investigation FYI2019 Chief Hwang provided the background information. This reimbursement will pay for the Federal Way Police Special Investigation Units overtime costs that are associated with marijuana and other drug investigations. The department works closely with the DEA, and they are part of a regional drug task force. The maximum amount of the reimbursement is $25,000.00, and it's not a matching grant. Committee member Moore moved to forward Option 1 to the January 2, 2019 consent agenda for approval. Committee member Koppang seconded. Motion passed. K:\PRHSPS Committee\2018\12-11-2018 Mins.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, December 12, 2018 Summary Page 2 Pierce Transit Extra Duty Police Services Agreement — Amendment No. 1 Chief Hwang provided the background information. Pierce County Sound Transit would like to enter into an agreement with the Federal Way Police Department to provide extra police services at the Transit Center and other stops. They will pay for six hours a day; three hours in the morning, and three hours during the evening rush hour. The Police Officer will focus on Pierce Sound Transit buses. The officers would be working off duty hours, so this would not impact the police services for the Federal Way Police Department. It's beneficial for the City because there is an increased police presence. Committee member Moore moved to forward Option 1 to the January 2, 2019 consent agenda for approval. Committee member Koppang seconded. Motion passed. Program Year 2019 Community Development Block Grant (CDBG) Annual Action Plan Ms. Bridgeford provided the background information. The CDBG program is the entitlement funds that they receive from the US Department of Housing and Urban Development. The annual action plan has two purposes: 1) Demonstrate how federal funds will support communities in achieving defined goals and expected outcomes, 2) A resource for communities to see how federal funds will be used, and their impact that they're anticipated to have in the community. There are four primary objectives of the plan. 1) Affordable housing, 2) Job creation, 3) Strengthening neighborhoods, 4) Program administration and planning. The annual action plan is based on the allocation of $674,568.00; this was the 2017 award amount. The Human Services Commission has recommended contingency conditions for adjustment to the plan if they receive a higher or lower allocation. The funding areas for the plan are: 1) Administration (20%), 2) Public Services (15%), 3) Community Economic Revitalization Funding (CERF) (65%), 4) Any prior year resources and program income. The Human Services Commission is recommending funding six public service projects. Ms. Bridgeford also reviewed the 2019 CERF Budget. Committee member Moore inquired when the appropriate time would be to add a new objective to the plan. He would like to address CDBG funds for at risk youth. Ms. Bridgeford answered that they are getting ready to enter into a planning process for the 5 -year Consolidated Plan. She reminded the committee that CDBG has three goal areas which are to provide decent housing, suitable living environment and expand economic opportunities. Programs have to feed into those areas. A long discussion was held on the Section 108 loan payment to pay for the Performing Arts and Event Center (PAEC). The loan for the PAEC was approved by Council in 2015. At that time they indicated how many jobs they thought would be created and HUD approved the number of jobs. HUD expected that the jobs would be created quickly. We have not created all of the jobs yet. Committee member Koppang arrived Committee member Moore moved to forward the Program Year 2019 CDBG Annual Action Plan to the January 2 agenda for public hearing. Committee member Koppang seconded. Motion passed. Contracts with WA Department of Commerce and Mary's Place Seattle for Family Shelter Mr. Watson provided the background information. During the 2018 legislative session, the legislature included in the budget $100,000 in a grant for the City of Federal Way for emergency shelter for Federal Way families with children experiencing homelessness. The Department of Commerce contacted the city in May, 2018 about going forward with the grant and the result of that was a decision to work with Mary's Place to provide family shelter. The city worked with the Department of Commerce on behalf of the state and Mary's Place to create a contract to provide shelter to families. Committee member Moore asked what the original budget language was. Mr. Watson stated that it said "$100,000 of the general state appropriation for fiscal year 2019 is provided solely for a grant to the City of Federal Way for an emergency shelter to serve homeless families with children." There was no geographical requirement for the location of the shelter for Federal Way residents. Committee member Moore stated that the language of the grant is very vague, and if the 30'h district elected officials are getting the city funding for the 30"` district to be used in-house, it seems like there should have been an opportunity for more clarity to be drafted in the language. Mr. Watson stated that they provided the city funding to provide shelter for 4 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, December 12, 2018 Summary Page 3 Federal Way residents. Committee member Koppang stated that it's more about the people needing service than where the shelter is located. Chair Johnson stated that the perception could be that Burien is supporting the City of Federal Way families. Mr. Watson stated that it's important to emphasize that the contract with Mary's Place is to provide emergency shelter for homeless families with children, without regard to location. We are ensuring that we have families that are not out in the cold, and Mary's Place can provide that service. Committee member Koppang asked if there was a service provider in Federal Way that could house women and children. Mr. Watson answered that they spoke with the Department of Commerce about what was the most effective way to use the funds to meet the intent, and they looked at who in Federal Way could provide the services. They came to the conclusion that there were two possible options: 1) Mary's Place, 2) New Hope. Both of them had been working with the city as part of the Homeless Mothers and Children's Initiative. After conversations on the capacity of the two organizations, they came to the conclusion that New Hope was not viable for contractual and logistical reasons, and Mary's Place is an organization that has a very strong and successful history of serving families. The funds need to be spent by June 2019. Committee member Koppang clarified that this is a one year contract, and it's a stop gap to address homeless families in Federal Way. Committee member Moore asked why New Hope wasn't a viable option. Mr. Watson answered that New Hope is part of a larger denomination and the headquarters in California told them that they could not enter into a contract with the city, they will lose their insurance. Deputy Mayor Honda stated that when they finished with the Homeless Mothers and Children's initiative, they were unable to find any location in Federal Way for a shelter. Mr. Watson stated that Mary's Place was looking for a place in Federal Way for more than a year, and were unsuccessful. Deputy Mayor Honda also stated that she spoke with FUSION, and they wanted to know why the city didn't invite them to provide the shelter. Mr. Watson answered that the language in the state budget said that this is for emergency shelter for homeless families with children. FUSION provides transitional housing; they do not provide emergency shelter. The funds are intended to be used for emergency shelter. Committee member Moore asked if there was a discussion with FUSION on what it would take for them to provide emergency shelter, this would send the message that the city is trying to solve the problem in Federal Way, and we're not going to put 30'h district's hard earned money outside of the district. Mr. Watson stated that the most important question is are we providing shelter for homeless families in Federal Way, and the answer is yes. It's not about benefitting another community or legislative district; it's about serving those in needs. This money is intended to serve Federal Way residents, and that's what they're doing. They did not speak with FUSION because they have never provided emergency shelter, and it most likely would take them a year to be prepared to provide this, and there is a time limit on when they can spend the funds. Committee member Koppang moved to forward the proposed agreements to the January 2, 2019 consent agenda for approval. Chair Johnson seconded. Committee member Moore stated that he was going to abstain from the vote because he wants to communicate with the state lawmakers, and would like to hear what they have to say about this. Committee member Koppang suggested amending the motion to move it to the business agenda. Committee member Koppang revised the motion and moved to forward the proposed agreements to the January 2, 2019 Business Agenda for approval. Chair Johnson seconded. Committee member Moore requested that we reach out to the lawmakers, he would like input from them. Committee member Koppang asked what would happen with the grant if the Council elects not to approve the contracts. Mr. Watson answered that they would have to give the money back to the state. Committee member Koppang wanted to know what would happen to the homeless women and children, Mr. Watson answered that there would be fewer families served. Motion passed with two yes' and one abstain. COUNCIL DISCUSSION ON EMERGING ISSUES Chair Johnson has asked that starting in January Mr. Hutton provide monthly updates on the PAEC. He would like information on the financial progress and community outreach. Deputy Mayor Honda requested that Council is kept informed about what shows and events are taking place at the PAEC. Mr. Hutton stated that it was his understanding that they should be receiving emails with updates directly 5 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, December 12, 2018 Summary Page 4 from the PAEC, he will look into this. Committee member Koppang stated that updates on finances is already being presented at the FEDRAC meetings. Homelessness Task Force Update Mr. Weidenfeld provided a brief update on what has occurred at the last Task Force meetings. Mr. Weidenfeld reviewed what took place at the November 14 Task Force meeting. Both the Chamber and Mr. Weidenfeld gave presentations at that meeting. Each of the task group reports was also distributed. The Chair and Vice Chair of the Task Force canceled the November 28 meeting so that the "Management Team" could work on forming separate Task Group Reports into one unified whole report. A draft of the report was distributed to the entire Task Force; the Task Force will meet to review the report. The due date for the final report is December 21, 2018. Committee member Moore requested to add a discussion on broadcasting committee meetings on Facebook live to the January agenda. He would like to discuss this with a staff member from the IT Department. He wants the meetings to be more transparent. Deputy Mayor Honda stated that at the next Council Retreat they will be discussing goals, and one of the discussions will be Social Media and Council. Committee member Moore also requested to get a briefing on document recording fees. NEXT REGULAR MEETING January 8, 2019 ADJOURNMENT Meeting adjourned at 7:25p.m. N