Loading...
2018-12-04 Council MIN - Regular .41kCITY OF � Federal Way CITY COUNCIL REGULAR MEETING MINUTES Council Chambers - City Hall December 4, 2018 — 7:00 p.m. 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 7:03 p.m. City officials in attendance: Deputy Mayor Susan Honda, Councilmember Lydia Assefa-Dawson, Councilmember Jesse Johnson, Councilmember Hoang Tran, Councilmember Mark Koppang, Councilmember Martin Moore and Councilmember Dini Duclos. City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney 2. PLEDGE OF ALLEGIANCE Mayor Ferrell led the flag salute. 3. PRESENTATIONS a. Mayor's Emerging Issues and Report • Holiday Tree Lighting at Town Square Park & Jingle Bell Brunch at Federal Way Community Center Parks Director John Hutton was pleased to report on two very successful holiday events for the community. The Holiday Tree Lighting at Town Square Park and the Jingle Bell Brunch at the Community Center were both well attended. He thanked staff and sponsors who supported these family favorite events. • City Council Meeting Schedule Mayor Ferrell provided a reminder that this is the last scheduled City Council meeting of the year. The December 18, 2018 meeting was canceled, as is typically done to allow staff and Councilmember holiday time. He was pleased to announce the members of the Veterans Committee include Deputy Mayor Susan Honda; Dan Altmeyer; Frank Bannister; Roger Flygare; James Fossos; Bill Gates; Gene Hunt; Bon Kellogg, Sr.; Lori Steinhorst; Bill Vadino, and Yarden Weidenfeld. Mayor Ferrell stated this committee will meet to discuss and make sure the veterans in the community have a voice. b. Council Committee Reports Federal Way City Council Regular Minutes Page 1 of 10 December 4, 2018 • Finance, Economic Development Regional Affairs Committee (FEDRAC) Councilmember Duclos reviewed the agenda items that went through the last and noted the next meeting will be January 22, 2019. • Lodging Tax Advisory Committee (LTAC) Councilmember Moore reported the next meeting of the Lodging Tax Advisory Committee will be December 12 at the Best Western Hotel at noon; discussion will center on off-season tourism. • Land Use/Transportation Committee (LUTC) Councilmember Koppang reported on good news regarding a $739K savings in project efficiencies due to contractor and staff collaboration on the 356th to Enchanted Parkway project. The next meeting will be Monday, January 7 at 5:00 p.m. and will include an update on airport related issues. • Parks/Recreation/Human Services/Public Safety Committee (PRHSPS) where Johnson announced the December 11 meeting w he e d iscussion will take place regarding the annual Arts Commission Work Plan, CDBG Action Plan, and Mary's Shelter. There will also be a presentation regarding the recommendations of the Homelessness Task Force. • Deputy Mayor Report p Y Y p Since the previous Council Meeting Deputy Mayor Honda researched the proper protocol to follow when a councilmember recuses him or herself. She indicated that attorneys have varying opinions on what is appropriate when this occurs. She would like to see a policy established as a part of the Council Rules of Procedure to guide future discussions and eliminate confusion. 4. CITIZEN COMMENT Dana Hollaway thanked Council for restoring funding to the Police Department budget and outlined ten concerns she believes the Council and City need to address including the recent SEPA decision (IRG property); the budget shortfall; public safety; and air traffic noise/pollution. She thanked city staff members who have secured grant money for projects. David Harrison, Vice President of the FUSION Board of Directors, shared the purpose and results of their services. He indicated that the proposed project that received a grant from King County is only in the planning stages; there are many conversations to be had and decisions to be made. Richard Pierson spoke on as a member of the Save Weyerhaeuser Board. He spoke against the current proposal and asked Council to reduce the impact of proposed development. Scott Chase spoke regarding the need for additional Police Officers siting specific incidents. He asked Council to find additional revenue to fund public safety. Federal Way City Council Regular Minutes Page 2 of 10 December 4, 2018 Chief of Police Andy Hwang clarified that there was one shooting on Thanksgiving Day; noting a misprint in the crime blotter. There was an arrest related to the robbery that took place. Valorie Meads, Grouse Point resident, shared concerns regarding the proposed location of the FUSION Transition Housing project. Sharon English declined to speak. Keli Johnson, aunt of Demario Johnson, shared the family's experience and distress at the lack of responsibility and concern from Café Arizona. She implored Council to help ensure businesses are insured, prepared, and safe. Allison Taylor expressed appreciation to the community for their support both emotionally and monetarily in her time of need. She spoke in support of the Federal Way Youth Action team and shared her view on multiple ongoing issues within Federal Way. She also requested support for Demario Johnson. Julie Hiller, member of Light of Christ Church, spoke in support of the FUSION transitional housing project. She wants to help families and this type of facility can help. Pastor Ted Werfelmann has served at Light of Christ Church for 20 years. He shared the FUSION Transition Housing project is not something they sought out, but came to them.They have been prayerful as they have deliberated how they can help people. Jack Dovey spoke about Federal Way Community Caregivers Network sharing that they give a helping hand to those in need with rent assistance and meals.Their main mission is to keep people in their homes. Lamont Styles shared his experience with Rugged Genius and feels they are not considered part of the whole community. He stated that police are not the only solution; he asked that other options be considered. Debra Hansen read a letter on behalf of the Save Weyerhaeuser Campus President, Lori Sechrist. She expressed disappointment for the non-responsiveness of the city regarding the MDNS comments. She also addressed the new IRG website and what she feels is misinformation. Lyn Idahosa spoke regarding the report from the Mayor's Task Force Against Homelessness and is hopeful it will be an actionable report. She was disappointed with the vote on the Federal Way Youth Action Team and the response to transitional housing. She asked that marijuana shops be added to the ballot. David Harrison read a letter on behalf of Peqqy LaPorte, founder of FUSION, regarding the proposed project at Light of Christ Church. Letter read by City Clerk from Leah Boehem Brady regarding air monitoring. Cynthia Ricks Maccotan, CHI Franciscan Health Violence Prevention Coordinator, spoke in support of the 2019 Legislative Agenda, specifically the proposal for $200K to launch a resource center for youth. 5. CONSENT AGENDA Federal Way City Council Regular Minutes Page 3 of 10 December 4, 2018 a. Minutes: November 20, 2018 Special and Regular Meeting b. Monthly Financial Report—October 2018 c. Vouchers—October 2018 d. Hylebos Harmonics Public Art for the PAEC— Project Acceptance e. Washington Safe City Grant Award f. APC Uninterrupted Power Supply (UPS) Replacement RFP Award g. Safe City Equipment Upgrade Phase 2 RFQ Award h. Traffic Signal Communications Upgrade Equipment i. Community System AV S stem j. Resolution: 2019 Fee Schedule DEPUTY MAYOR HONDA MOVED APPROVAL OF ITEMS A THROUGH J ON THE CONSENT AGENDA; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes 6. PUBLIC HEARING At 8:13 p.m. Mayor Ferrell opened the public hearing. a. 2019/2020 Human Services General Fund Grant Funding Recommendations • Staff Report CDBG/Human Services Coordinator Sarah Bridgeford gave a presentation on the Community Services Grant Funding for 2019 and 2020. Estimated funding available is $536,000. The application period was March 5, 2018 through April 10, 2018 and Federal Way received 86 applications(71 applications were considered complete and on-time; 14 were incomplete;and 1 was submitted after the deadline). The Human Services Commission met to evaluate and discuss the applications and develop preliminary funding recommendations which address the following: a. Basic Human Services Needs b. Individual and Community Safety c. Development of a Comprehensive Human Services Network & Services for Persons with Special Needs d. Support Low-Income Families with Children • Citizen Comment Dana Hollaway thanked the Human Services Commission and city staff who reviewed the applications and made recommendations. She acknowledged it is especially challenging as the requests exceed the amount of available money. Cynthia Ricks Maccotan expressed gratitude as a resident to Council, staff, and the Human Federal Way City Council Regular Minutes Page 4 of 10 December 4, 2018 Services Commission. She noted the amount allocated to this fund has not increased for years and she asked that Council consider adjusting it. The additional funds would enable them to provide even more support than they do. Christy Abram, founder of Brown Girls Write, spoke regarding their therapeutic services and what she believes the program can offer individuals in Federal Way if they are funded. • Council Discussion/Questions Councilmembers thanked Ms. Bridgeford for the presentation and asked various clarifying questions including if the four strategies can be revisited in the future to possibly update or grow new programs for the city. Jeff Watson, Community Services Manager, agreed the strategies created 22 years ago may need to be reviewed and possibly updated. Councilmembers also asked for more information on the Federal Way Youth Action team and possible intentional funding for the Violence Prevention Coalition recommendations. COUNCILMEMBER JOHNSON MOVED TO CLOSE THE PUBLIC HEARING ON THE PROPOSED 2019-2010 HUMAN SERVICES GENERAL FUND GRANT FUNDING RECOMMENDATIONS AT 8:29 P.M.; COUNCILMEMBER ASSEFA-DAWSON SECOND.The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes COUNCILMEMBER JOHNSON MOVED APPROVAL OF THE 2019-2020 HUMAN SERVICES GENERAL FUND GRANTS IN THE AMOUNT OF $536,000 WITH DIRECTION TO STAFF THAT SHOULD THE FUNDING FOR HUMAN SERVICES GENERAL FUND GRANTS BE GREATER THAN ANTICIPATED, THE HUMAN SERVICES COMMISSION WILL SELECT, AT A FUTURE MEETING, SPECIFIC PROGRAMS TO BE RECOMMENDED FOR RECEIVING ADDITIONAL FUNDING, AND SHOULD FUNDING DECREASE, A PRO RATA ADJUSTMENT WILL BE ADMINISTRATIVELY MADE BY STAFF TO ALL GRANTS EXCEPT TO THOSE THAT WOULD RESULT IN A GRANT AMOUNT LESS THAN$5,000; COUNCILMEMBER MOORE SECOND.The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes 7. COUNCIL BUSINESS a. 2018 Pavement Markings—Contract Award Senior Traffic Engineer Erik Preston gave a brief presentation regarding the 2018 Pavements Markings contract. He noted the city solicited electronic quotes from three contractors on the small works roster in late November. Stripe Rite Inc., is the lowest responsive, responsible bidder with a bid of$34,879.00. COUNCILMEMBER KOPPANG MOVED TO AWARD THE 2018 PAVEMENT MARKINGS CONTRACT TO STRIPE RITE INC., THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER IN Federal Way City Council Regular Minutes Page 5 of 10 December 4, 2018 THE AMOUNT OF $34,879.00, AND AUTHORIZE THE MAYOR TO SIGN SAID AGREEMENT; COUNCILMEMBER JOHNSON SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes b. ROW Landscape Maintenance—Authorization for Staffing Public Works Director EJ Walsh gave a brief staff report regarding recent changes in the State Department of Labor and Industries prevailing wages for landscape maintenance from $17.87 per hour to $37.67 per hour. Federal Way has 31 acres of formal landscaping (street trees, irrigation, mow strips, median beds, shrubs, and tree wells) which need maintenance along with additional services such as litter control and garbage/recycle receptacle maintenance. He noted our city is not alone in having to come up with an alternative plan as the increase in overall costs has priced the service of private contractors out of the public sector's available budget. Mr.Walsh stated after much consideration,the plan proposed includes service reductions and adding two(2) new full time staff(one crew lead and one maintenance worker—per the union contract). This team will utilize seasonal temporary staff. In addition to staffing, he reviewed a list of materials and equipment which will need for this program. He provided the total staffing costs for each position based on the union negotiated contract, and estimated costs of initial and ongoing costs. Councilmembers thanked Mr. Walsh for his presentation and asked clarifying questions regarding the estimated salaries for the two positions; his totals included salary and benefits. Council comments also included questions regarding the level of the pay range and the need for a lead position. Mr. Walsh restated the salary and requirements of a lead position is all dictated from the negotiated labor contract. COUNCILMEMBER KOPPANG MOVED TO AUTHORIZE THE CREATION OF TWO(2)FULL-TIME EMPLOYEE POSITIONS FOR RIGHT OF WAY MAINTENANCE AND APPROVAL OF THE RIGHT OF WAY LANDSCAPE MAINTENANCE PROGRAM TO START IN 2019. COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes Councilmember Assefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes c. Authorizing the Finance Director to Certify the Levy Finance Director Ade Ariwoola noted this authorizes him to certify the levy once approved by Council later this evening on tonight's agenda. COUNCILMEMBER DUCLOS MOVED TO AUTHORIZE THE FINANCE DIRECTOR TO CERTIFY THE LEVY TO THE COUNTY LEGISLATORS; COUNCILMEMBER KOPPANG SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes Federal Way City Council Regular Minutes Page 6 of 10 December 4, 2018 d. 2019 Legislative Agenda Senior Policy Advisor Yarden Weidenfeld made a brief presentation regarding the 2019 Legislative Agenda. He noted he heard not additional feedback following the last City Council Meeting. Council expressed the desire to send a joint letter to the Federal Way School Board to request they add Airport Issues on the School Districts Legislative Agenda. COUNCILMEMBER JOHNSON AUTHORIZED THE MAYOR TO WRITE A LETTER ON BEHALF OF THE COUNCIL{TO REQUEST THE SCHOOL BOARD INCLUDE AIRPORT ISSUES ON THEIR LEGISLATIVE AGENDA); COUNCILMEMBER ASSEFA-DAWSON SECOND.The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes DEPUTY MAYOR HONDA MOVED APPROVAL OF THE 2019 LEGISLATIVE AGENDA AS PRESENTED; COUNCILMEMBER ASSEFA-DAWSON SECOND.The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes 8. ORDINANCES Second Reading/Enactment a. Council Bill #747 Abandoned Shopping Carts Regulations AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO SHOPPING CART REGULATION;AMENDING FWRC 07.03.020 AND 07.03.040,AND ADDING NEW CHAPTER 07.25 FWRC.(Amending Ordinance Nos.09-596; 10-669;and 12-715) City Clerk Stephanie Courtney read the ordinance title into the record. COUNCILMEMBER KOPPANG MOVED APPROVAL OF THE PROPOSED ORDINANCE. COUNCILMEMBER ASSEFA-DAWSON SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes b. Council Bill #748 Complete Streets Policy Revisions AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO COMPLETE STREETS POLICY REVISION TO BUILD STREETS FOR ALL USERS AND TRAVEL MODES; AMENDING FWRC 19.135.205(Amending Ordinance No. 12- 718) Federal Way City Council Regular Minutes Page 7 of 10 December 4, 2018 City Clerk Stephanie Courtney read the ordinance title into the record. Council asked for clarification how this ordinance applies to private developments. Public Works Director EJ Walsh noted this ordinance is codifying current process for public projects and public streets. Mr.Walsh spoke more specifically to answer direct questions regarding hypothetical situations regarding variance requests and other application processes on private property. COUNCILMEMBER KOPPANG MOVED APPROVAL OF THE PROPOSED ORDINANCE; COUNCILMEMBER ASSEFA-DAWSON SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes Councilmember Assefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes c. Council Bill #749 - 2019-2020 Biennial Budget AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO BUDGET AND FINANCE, ADOPTING THE 2019-2020 BIENNIAL BUDGET. City Clerk Stephanie Courtney read the ordinance title into the record. COUNCILMEMBER DUCLOS MOVED APPROVAL OF THE PROPOSED BUDGET; COUNCILMEMBER KOPPANG SECOND. DEPUTY MAYOR HONDA MOVED TO MODIFY THE PENDING MOTION BY MODIFYING THE BUDGET TO USE$161,000 OF RESERVE ACCOUNT MONEY TO FUND TWO(2)ON-GOING FTE INFORMATION TECHNOLOGY(IT)DEPARTMENT POSITIONS(1-FTE APPLICATION ANALYST $100,472 AND 1- FTE ADMINISTRATIVE ASSISTANT $59,794); COUNCILMEMBER ASSEFA- DAWSON SECOND. Discussion centered on the use of reserve funds for ongoing staff positions. Councilmembers while acknowledging the need for additional FTE's in the IT Department which supports all city departments, were not fully supportive of using reserve funds. Deputy Mayor Honda asked the Mayor for opportunity to fully fund these positions in the 2019 budget adjustment. Deputy Mayor Honda withdrew her amendment. Councilmembers continued to discuss the status of budget and asked Finance Director Ade Ariwoola questions regarding the Intra-fund loan and bonding. Council asked the conversation on items not currently funded continue, and requested this topic be added to the Council Retreat agenda in January. Director Ariwoola agreed the city needs sustainable revenue moving forward. Councilmember Tran expressed concern over the proposed budget, including debt service payments for the Performing Arts and Event Center, the continued pay disparagement between represented and non-represented employees, and the decrease in the ending fund balance. Councilmember Johnson feels the current budget does not address the Council priorities outlined at the last retreat; not supporting the proposed budget. Federal Way City Council Regular Minutes Page 8 of 10 December 4, 2018 Deputy Mayor Honda asked for additional information regarding the timing of the bond in 2019. Finance Director Ariwoola stated that discussion will happen in early 2019. Deputy Mayor requested a special meeting in January to discuss revenue options. DEPUTY MAYOR HONDA MOVED TO SUSPEND COUNCIL RULES AND EXTEND THE MEETING PAST 10:00 P.M.; COUNCILMEMBER ASSEFA-DAWSON SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes Councilmember continued to discuss their concerns with the proposed budget and the need for more sustainable revenue in the future. Council discussed the possibility of adding an additional meeting prior to the end of the year. COUNCILMEMBER DUCLOS CALLED THE QUESTION; COUNCILMEMBER KOPPANG SECOND. The motion failed 4-3 as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson no Councilmember Moore no Councilmember Johnson no Councilmember Duclos yes Councilmember Tran no Council discussion continued on the proposed budget. COUNCILMEMBER MOORE MOVED TO AMEND THE PENDING MOTION IN THE FOLLOWING MANNER: TO DIP INTO THE FEDERAL WAY POLICE DEPARTMENT OVERTIME BUDGET BY $25,000 TO FUND FEDERAL WAY YOUTH ACTION TEAM IN 2019, UNTIL THE FIRST BUDGET AMENDMENT IN 2019;COUNCILMEMBER KOPPANG SECOND.The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes COUNCILMEMBER ASSEFA-DAWSON MOVED TO AMEND THE PENDING MOTION TO APPROVE THE BUDGET TO MODIFY THE MAYOR'S PROPOSED BUDGET TO MOVE $26,000 FROM THE POLICE OVERTIME BUDGET TO FUND THE SOUTH KING COUNTY HOUSING & HOMELESS PARTNERSHIP FOR 2019 TO BE REPLACED AT THE FIRST BUDGET AMENDMENT IN 2019; DEPUTY MAYOR HONDA SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes Main motion (approval of the Council Bill #749) as amended passed 5-2 as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson no Councilmember Duclos yes Councilmember Tran no Federal Way City Council Regular Minutes Page 9 of 10 December 4, 2018 d. Council Bill #750 - 2019 Property Tax Levy AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO FIXING THE PROPERTY TAX AMOUNT FOR THE YEAR OF 2019. City Clerk Stephanie Courtney read the ordinance title into the record. COUNCILMEMBER DUCLOS MOVED APPROVAL OF THE PROPOSED ORDINANCE; COUNCILMEMBER ASSEFA-DAWSON SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes Councilmember Assefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes 9. COUNCIL REPORTS Councilmember Duclos declined providing a report and left the meeting at 11:18 p.m. Councilmember Moore expressed appreciation for the amendments made to the budget; through these a message has been sent to the youth of the city. He anticipates additional conversations which will lead to budget amendments in the coming year. Councilmember Koppang hopes the message provided is that the Council is both fiscally responsible while remaining committed to looking at innovation and addressing the needs of the community. He acknowledges there is a lot to do in the years ahead. Councilmember Tran wished everyone a Merry Christmas. Councilmember Johnson stated that the meeting was a first step; that both IT and issues surrounding homelessness were not addressed. He hopes to do so in the coming year. He wants to improve as a city and believes it will take the reallocation of funds to do so. Councilmember Assefa-Dawson thanked Council for their hard work and wished everyone a Merry Christmas. Deputy Mayor Honda indicated that she will continue to advocate for additional funding to increase IT staffing levels as well as address homelessness. 10. ADJOURNMENT There being nothing further on the agenda; Mayor Ferrell adjourned the Regular Meeting on at 11:21 p.m. Attest: I/ , , If u,h.nie Courtney Ci y Clerk Approved by Council:0 kOZ-20I' Federal Way City Council Regular Minutes Page 10 of 10 December 4, 2018