Parks Comm MINS 12-06-2018CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
December 6, 2018 Hylebos Conference Room
6:30 p.m. City Hall
MEETING MINUTES
Present: Chair Laura Belvin, Vice -Chair David Musick, Anthony Murrietta , David Berger, Dave Wilson, George
Pfeiffer, Michael Campsmith, and Roger Flygare
Excused: Bobby Jennings and Dawn Coggins
Staff. John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Jason Gerwen Parks & Facilities Manager
and Mary Jaenicke, Parks Adm. Asst. II.
Guest: Wayne Carlson, AHBL
Chair Belvin called the meeting to order at 6:30pm.
None
PUBLIC FORUM
APPROVAL OF MINUTES
Commissioner Campsmith moved to approve the October Parks and Recreation Commission regular meeting
minutes as written. Alternate Commissioner Flygare seconded. Motion passed.
Chair Belvin requested to move discussion on the PROS plan first on the agenda.
PROS Plan Update
Mr. Carlson reviewed the changes that have occurred since the last update of the PROS plan which was in 2013.
Major changes were made to chapters five and seven. Chapter five discusses the needs assessment and
recommendations, and chapter seven discusses the implementation of the plan. Mr. Carlson reviewed those
chapters with the commission. A key part of Chapter five is the Level of Service (LOS) Standards. The adopted
level of LOS standards is based on the NRPA numbers. Chapter seven includes the 6 -year Capital Improvement
Plan (CIP). The CIP provides the framework to address and prioritize capital improvements in the near and mid-
term. Four appendixes were also attached. Appendix D includes the results of the public participation efforts that
were used to engage the community in the development of the PROS plan. This appendix will not be a part of the
plan, but it will be submitted to RCO to show them the public process that was used. Mr. Gerwen reviewed the
timeline to finalize the plan. It is as follows:
February 7 - Open House prior to the Parks Commission meeting
February 12 - Parks, Recreation and Human Services Committee meeting
February 19 - Open House prior to the City Council meeting
Two week comment period
Two week for final edits
April 2 - Final approval by City Council
Commissioner Murrietta motioned to adopt the schedule as presented. Commissioner Campsmith
seconded. Motion passed.
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Parks and Recreation Commission December 6 2018 Page 2
COMMISSION BUSINESS
Election of Officers
Commissioner Berger nominated Chair Belvin for Chair. There were no other nominations. Vote passed
unanimously. Chair Belvin and Commissioner Berger nominated Vice -Chair Musick for Vice -Chair. There were no
other nominations. Vote passed unanimously.
2019 Work Plan
Mr. Gerwen stated that the Park Code has not been updated in years. He suggested forming a sub -committee to
review the Park Code. The recommended changes would be taken to committee and the full Council for adoption.
These changes would enable the Federal Way Police to enforce the rules in the parks. There were two items that did
not make the work plan. Shelley Pauls group from We Love Our City have been working very diligently on the
Blueberry Farm. They have contacted the City about making numerous upgrades to that park. Mr. Gerwen stated
that it should be the community that tells the Parks Department what they would like see done at the park. There
currently is not any funding for a Masterplan for the farm. Mr. Gerwen proposed that in conjunction with staff the
Parks Commission host a Masterplan type process. This would give staff direction on how to proceed. Vice -Chair
Musick stated that if this is something the commission wants to take on, then they should consider it and move
forward on it. He would like to have Lakota Park removed from the work plan, due to the limitations in the budget
both on the School District and City's behalf. Having it on the work plan, and there not being any results for the
year reflects poorly on the commission. He would like it to continue to be a point of focus. Mr. Gerwen stated the
commission has been passionate about the Lakota project and suggested placing an asterisk at the bottom stating
that if and when Lakota Park funding becomes available, this is a high priority and would get added to the work
plan when funding is available. Vice -Chair Musick noted that if it's on the work plan the commission should make
an effort to move it forward. Commissioner Berger added that if it's going to be on the work plan, then the
commission needs to let Council know that it's still a priority and let them know what the Commission's plans are
on how to move this forward. Commissioner Murrietta suggested removing it from the work plan and use the
money that we're paying back to the Lakota budget for other improvements in the Park system. After the
discussion on Lakota, the commission decided to leave it on the work plan, and to keep the wording as is. The
second item that did not make the work plan is Park Impact Fees. After discussion, it was determined that this
would be more appropriate to be discussed at committee and full Council. Commissioner Murrietta would like to
add the Blueberry Farm to the work plan. The Parks Commission will host three public meetings and Mr. Gerwen
will be the facilitator of those meetings. Mr. Gerwen suggested creating a Blueberry Farm sub -committee and a
Park Code sub -committee. The sub -committee's will be decided at the January meeting. Commissioner Murrietta
motioned to approve the work plan with the modified changes. Commissioner Campsmith seconded. Motion
passed.
STAFF REPORTS
Panther Lake Trail Improvement Update
Mr. Ikerd reported that the curbs have been installed and the striping has been done at the parking lot. There is
still some planting that needs to be done. The contractor is projecting to be done by the end of the year. A
grand opening will be scheduled for February.
Playground Equipment Replacement Update
Mr. Gerwen reported that the playground equipment for Wedgewood has been ordered, the installation will
start on February 11, 2019. He has reached out to the manufacturer for the playground equipment at Mirror
Lake, and he is still waiting for pricing information. Installation will most likely occur sometime in the Fall.
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Parks and Recreation Commission December 6 2018 Page 3
NEXT MEETING/AGENDA ITEMS
Staff Reports
PROS Plan Review
Panther Lake Trail Improvements Update
Lakota Park Strategy
Establishing the Blueberry -Farm Sub -committee
Establishing the Park Code Sub -committee
ADJOURNMENT
A motion was made by Berger and seconded by Murrietta to adjourn the meeting.
Chair Belvin adjourned the meeting at 8:00 pm.
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