PRHSPSC PKT 01-14-2019 City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
January 14, 2019 City Hall
5:00 p.m. Council Chambers
SPECIAL MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMITTEE BUSINESS
Topic Title/Description Presenter Page Action Council
or Info Date
A. Discussion on Use of $100,000 State Funds for Watson/ N/A Discussion N/A
Emergency Family Shelters Bridgeford
4. ADJOURNMENT
NEXT REGULAR MEETING: February 12, 2019
Committee Members City Staff
Jesse Johnson, Chair John Hutton,Parks Director
Mark Koppang Mary Jaenicke,Administrative Assistant II
Martin Moore
CITY OF FEDERAL WAY
MEMORANDUM
DATE: January 11, 2019
TO: City Council Members
VIA: Jim Ferrell, Mayor
FROM: Jeff Watson, Community Services Manager
Sarah Bridgeford, CDBG/Human Services (
SUBJECT: Discussion on use of $100,000 for Emergency family Shelters
Background Information:
The Washington Legislature provided $100,000 to the City of ederal Way for emergency
shelter for homeless families with children. Given the informal ion initially made
available and with the intent of sheltering Federal Way families, a plan was proposed to
provide immediate shelter options with comprehensive services for Federal Way families
with children in partnership with Mary's Place Seattle.
Since the proposal of a contract with Mary's Place Seattle was made, new information
and uses of the funds were made available. It became clear that there were additional
options for the use of the funds including any combination of i
provision of services to systems planning and pre-developmer
Mary's Place Seattle several times leading up to the PRHSPS(
2019 and they withdrew from project. While they will contim
families and look forward to participating in efforts to address
for families with children, the immediate benefit for families t
winter months, will not be possible with the current options.
Staff are making the following recommendations for the
Use of funds for motel/hotel vouchers with limited services.
solitary investment in the
costs. Staff talked with
meeting on January 8,
to serve Federal Way
lomelessness, especially
receive shelter in the cold
of the funds:
Staff recognizes the need for shelter now exceeds the capacity f shelters in the region
and continues to prioritize immediate shelter options for families. Hotel/motel stays are a
more expensive option than traditional shelters given they do not include comprehensive
services, but staff believes in expanding immediate options for Federal Way families that
are in crisis now.
Staff is recommending between $20,000 and $35,000 for this purpose. The cost estimate
is based on $400 for a hotel stay per week with an average length of 8 weeks per family
Rev. 7/18
and $1,500 maximum in assistance. At $20,000, this would serve four (4) families and
include some support for staffing for the partner agency administering the funds.
Use of the funds for pre -development costs for a shelter in Federal Way
Funds could be used for pre -development costs for acquisition and/or property
improvement projects.
Staff is recommending $40,000 to $60,000 for this purpose. Projects costs can vary
widely depending on the type and specific needs of project.
Use of the funds to hire a City staff person for a Community Coordinated Response
Collaborative in Federal Way
Hiring a new staff person to work with community partners to create an ongoing Federal
Way collaborative group, charged with coordinating and maximizing services and
positive outcomes for people experiencing homelessness using the continuum of care and
progress model. This is consistent with a recommendation in the Homelessness Task
Force report to the Mayor and corresponding request in the City's 2019 Legislative
Agenda.
Staff is recommending $30,000 to $40,000 for a staff person. This position is not just
about technical aspects, but relationships and collaboration building. Staff recommends
that City fully fund this as an ongoing position.
Process for Allocating Funds
Use of funds for emergency shelter options via hotel/motels and for pre -development
costs will require a competitive selection process per the City's approved Contract and
Purchasing Manual. Staff are recommending a truncated process. Below is an example
timeline to allocate and put funds to use as quickly as possible.
• January 18 Public Notice of Letter of Interest (LOI) — LOI would be
required to apply via a Request For Proposal (RFP) process
• January 25
LOI due
• January 28
RFP and application provided to LOI submitters
• February 13
Applications due
• February 15
Conclude staff review; provide applications to Human
Services Commission (HSC)
• February 25
HSC discussion and recommendations
• March 12
Parks, Recreation, Human Services, & Public Safety
Committee consideration
• March 19
City Council action
Staff will be happy to discuss further details about these recommendations and
implementation of one or more of the recommendations. The Mayor has reviewed this
memo and concurs with the recommendations of staff.
Rev. 7/18