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Parks Comm MINS 01-03-2019January 3, 2019 CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION MEETING MINUTES Hylebos Conference Room 6:30 p.m. City Hall Present: Chair Laura Belvin, David Berger, Dave Wilson, Michael Campsmith, Dawn Coggins and Bobby Jennings Excused: Vice -Chair David Musick, Anthony Murrietta, and Roger Flygare Staff: Steve Ikerd, Parks Deputy Director, Jason Gerwen Parks & Facilities Manager and Mary Jaenicke, Parks Adm. Asst. IL Chair Belvin called the meeting to order at 6:30pm. None PUBLIC FORUM APPROVAL OF MINUTES Commissioner Wilson moved to approve the December Parks and Recreation Commission regular meeting minutes Commissioner Berger seconded with one small change. Motion passed. COMMISSION BUSINESS Establishine the Blueberry Farm Sub -committee Staff Gerwen discussed the process for the Blueberry Farm Sub -committee. There will be three meetings starting in January. The first meeting will be to solicit feedback on what changes people would like to see done at the farm. The design ideas would then be consolidated and the design options will be presented at the second meeting. Current volunteers at the farm will be invited to these meetings. Mr. Gerwen will help facilitate the meetings, and the Parks Commission will host the meetings. The sub -committee meetings will be held on January 24, February 21 and March 21. The meetings will start at 6:30pm. Chair Belvin and Commissioner's Coggins and Campsmith will participate on the sub -committee. Establishing the Park Code Sub -committee Staff Gerwen stated that the Park Code has not been looked at for many years, and it needs to be updated. He explained the process for updating the Park Code. The sub -committee meetings would start during the second quarter, and there would be 2-3 meetings. Staff Gerwen has started a list on updates that he would like to make to the Park Code that will assist the Park Maintenance Division. Commissioner Berger also suggested reaching out to the Police Department and Court Administrator to get their feedback on what's enforceable and possibly what is missing in the code. The suggested changes to the Park Code will also be reviewed by the Law Department, and go to Council Committee and the full Council. Lakota Park Strategy Chair Belvin sent an email to the Chair of the Federal Way School Board. Her email stated that her daughter was a member of the track team, and that it's unfair that she had to compete on a track that is in poor condition. She also stated that as a member of the Parks & Recreation Commission, they talk about having a plan, and would like to have a Joint Use Agreement. She is waiting for a response. If she doesn't hear back from him, then she may attend a School Board Meeting. The School Board meets on the second and fourth Tuesday's of the month. g:\parks comm mtg notes\2019\01-03-2019 minutes.doc Parks and Recreation Commission, January 3 2019 Pay -e 2 STAFF REPORTS Panther Lake Trail Improvement Update Staff Ikerd reported that the project is 90% complete. The contractor has finished the gate, there is still some more planting to do, and staff is waiting for the signs. The grand opening will be in February. There was discussion on the parking lot and it being used for overflow parking for the Aquatic Center. The intent of the parking lot is for recreational use only. This may be a conversation that City staff will have with the staff at the Aquatic Center in the future. PROS Plan Review Staff Gerwen reported that he has received comments back from Chair Belvin. Some of her comments were addressed at the meeting. A long discussion was held on the PROS Plan draft. They provided comments for suggested edits. Chair Belvin requested that the commissioners submit their comments prior to the February 7 Parks and Recreation Commission meeting. Final comments and suggested edits are due March 5 and will be forwarded to AHBL. Chair Belvin stated that this plan does not have dates on any of the projects on the 6 -year CIP plan because there is not any funding. She asked that if it matters that dates are not included. Staff Gerwen answered that this does not matter to RCO. The last plan had dates on all of the projects, and we were unable to accomplish anything in the CIP due to a lack of funding. Staff did not feel it was right to arbitrarily set dates when we don't know when we'll have funding for the projects. She asked if it was possible to prioritize the projects. Staff Gerwen answered that grants are for a certain category and it will take some of the projects off the list and identify the others, and then discussion could take place at the commission meeting. Commissioner Berger stated that it makes more sense for the commission to prioritize year by year. Staff Gerwen added that this is a 6 -year plan and he would like the commission to start a revolving 6 -year CIP so that every year the commission reviews the 6 -year plan. OTHER BUSINESS Staff Gerwen asked if there was any interest in starting the commission meetings at 6:00 instead of 6:30. This will be on the February agenda. Staff Ikerd notified the commission that he is going to Council committee to request Fee -In -Lieu mitigation money to purchase five parcels from King County. These parcels were privately owned, and the owners stopped paying taxes on them and they are being foreclosed. NEXT MEETING/AGENDA ITEMS Commission Business Blueberry Farm Sub -committee meeting update Establishing the Park Code Sub -committee Discussion on earlier start time for commission meetings Staff Reports PROS Plan Review Panther Lake Trail Improvements Update ADJOURNMENT A motion was made by Berger and seconded by Coggins to adjourn the meeting. Chair Belvin adjourned the meeting at 7:33 pm. g:\parks comm mtg notes\2019\01-03-2019 minutes.doc