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Parks Comm PKT 03-07-2019City of Federal Way PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION I 16:30 March 7, 2019 City Hall p.m. Hylebos Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that continue too long. 3. APPROVAL OF MINUTES — February 7, 2019; Regular Meeting Minutes. 4. COMMISSION BUSINESS Topic Title/ Description Presenter A. PROS Plan Public Hearing Belvin 5. STAFF REPORTS Topic Title/ Description Presenter A. Blueberry Farm Sub -committee Meeting Update Gerwen B. Parks Appreciation Day Update Gerwen 6. OTHER BUSINESS 7. FUTURE MEETINGS: The next PRHSPS Committee meeting will be held on March 12, 2019 at 5:00pm. 8. AGENDA SETTING 10. ADJOURNMENT NEXT REGULAR MEETING: April 4, 2019 g. -(parks comm mtg notes12 M03-07-2019 agenda. doc February 7, 2019 CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION MEETING MINUTES Hylebos Conference Room 6:30 p.m. City Hall Present: Chair Laura Belvin, Vice -Chair David Musick, Michael Campsmith, Dawn Coggins, Anthony Murrietta and Bobby Jennings Excused: David Berger, Dave Wilson, George Pfeiffer, and Roger Flygare Staff: Steve Ikerd, Parks Deputy Director, Jason Gerwen Parks & Facilities Manager and Mary Jaenicke, Parks Adm. Asst. II. Council members: Council member Moore Chair Belvin called the meeting to order at 6:34pm. None PUBLIC FORUM APPROVAL OF MINUTES Commissioner Coggins moved to approve the January Parks and Recreation Commission regular meeting minutes Commissioner Campsmith seconded. Motion passed. COMMISSION BUSINESS Establishing the Blueberry Farm Sub -committee The meeting that was scheduled for January 24 was cancelled due to staff illness. February 21 will be the kick-off meeting, and the second meeting will be held on March 21, if a third meeting is needed it will be on April 4. The first meeting will be to solicit feedback on what changes people would like to see done at the farm. They will then break out into groups of 3-4 and discuss how they would like the farm laid out. The design ideas would then be consolidated and the design options will be presented at the second meeting. The final design will be presented at the third meeting if the sub -committee feels there's a need to have a third meeting. If there is not a third meeting, the design will be emailed out to the participants. Current volunteers at the farm will be invited to these meetings. Mr. Gerwen will help facilitate the meetings, and the Parks Commission will host the meetings. Establishing the Park Code Sub -committee The first sub -committee meeting will take place on May 2 at 5:30pm. The sub -committee will provide an update to the full commission at the regular meeting in May. Once the sub -committee has made their revisions, a report will be given to the full commission. The commission will review the revisions and provide feedback. The suggested changes to the Park Code will also be reviewed by the Law Department, and go to Council Committee and the full Council for approval. Members of the sub -committee will be decided at the April meeting. Chair Belvin requested that the commission read the Park Code prior to the April commission meeting. Earlier Start Time for Commission MeetinEs This was tabled until the June meeting. g:\parks comm mtg notes\2019\02-07-2019 minutes.doc Parks and Recreation Commission, February 7, 2019 Page 2 STAFF REPORTS Panther Lake Trail Improvement Update Staff Ikerd reported that Panther Lake is just about completed; a few signs still need to be installed, and some planting will take place in the spring. The grand opening will be held on February 26 at 11:00am. PROS Plan Review Chair Belvin reported that no one attended the open house. The next open house is scheduled for February 19. Staff Gerwen reported that there was a misunderstanding on the approval process. Staff thought that the PROS Plan could be approved by a Proclamation, but they were informed by Law that it needs to be approved via a resolution. In order to do a resolution, there has to be a public hearing. The public hearing is scheduled for March 7 at 6:30pm. The Parks commission will make a motion for approval of the Park Plan at their March meeting and it will go on to Council committee and full Council for approval. OTHER BUSINESS Chair Belvin informed the commission that she heard back from the School Board President, and was told that the FWSD has a Memorandum of Understanding (MOU) with the city. Chair Belvin forwarded her response to Staff Gerwen. Mr. Gerwen stated that the city has a 25 year Interlocal agreement that was done in 1994. That agreement is set to expire, and staff will be scheduling meetings with the FWSD to get the agreement updated. Staff Gerwen has spoken with the FWSD regarding issues with lighting at Sacajawea Park and he received a response from them that they don't have any money and that they won't have any money in 2020 either. It's the goal of staff to have the Interlocal agreement very specific; the current agreement is too vague. A long discussion was held regarding having the FWSD contribute money for projects that need to be done. Staff Hutton stated that this is two different discussions. The Interlocal agreement is one level of maintenance and expectations, and a major investment from the FWSD would be discussed at a higher level. Staff Ikerd stated that the turf at Saghalie needs to be replaced this year. There was also discussion about closing down Saghalie; this may be a motivating factor for the school district to provide funding. Staff Hutton stated that closing Saghalie would hurt our own department. The commission also discussed closing the field to the FWSD if they don't provide any funding. Commissioner Murrietta made the suggestion that if the FWSD does not provide any funding, then the city increase the Federal Way School District's responsibility for the maintenance and operations of the fields. NEXT MEETING/AGENDA ITEMS Commission Business PROS Plan Public Hearing Staff Reports Blueberry Farm Sub -committee meeting update Parks Appreciation Day update ADJOURNMENT A motion was made by Campsmith and seconded by Coggins to adjourn the meeting. Chair Belvin adjourned the meeting at 7:24 pm. g:\parks comm mtg notes\2019\02-07-2019 minutes.doc