Parks Comm MINS 02-07-2019CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
February 7, 2019 Hylebos Conference Room
6:30 p.m. City Hall
MEETING MINUTES
Present: Chair Laura Belvin, Vice -Chair David Musick, Michael Campsmith, Dawn Coggins, Anthony Murrietta
and Bobby Jennings
Excused: David Berger, Dave Wilson, George Pfeiffer, and Roger Flygare
Staff. Steve Ikerd, Parks Deputy Director, Jason Gerwen Parks & Facilities Manager and Mary Jaenicke, Parks
Adm. Asst. II.
Council members: Council member Moore
Chair Belvin called the meeting to order at 6:34pm.
None
PUBLIC FORUM
APPROVAL OF MINUTES
Commissioner Coggins moved to approve the January Parks and Recreation Commission regular meeting minutes
Commissioner Campsmith seconded. Motion passed.
COMMISSION BUSINESS
Establishing the Blueberry Farm Sub -committee
The meeting that was scheduled for January 24 was cancelled due to staff illness. February 21 will be the kick-off
meeting, and the second meeting will be held on March 21, if a third meeting is needed it will be on April 4. The
first meeting will be to solicit feedback on what changes people would like to see done at the farm. They will then
break out into groups of 3-4 and discuss how they would like the farm laid out. The design ideas would then be
consolidated and the design options will be presented at the second meeting. The final design will be presented at
the third meeting if the sub -committee feels there's a need to have a third meeting. If there is not a third meeting,
the design will be emailed out to the participants. Current volunteers at the farm will be invited to these meetings.
Mr. Gerwen will help facilitate the meetings, and the Parks Commission will host the meetings.
Establishing the Park Code Sub -committee
The first sub -committee meeting will take place on May 2 at 5:30pm. The sub -committee will provide an update to
the full commission at the regular meeting in May. Once the sub -committee has made their revisions, a report will
be given to the full commission. The commission will review the revisions and provide feedback. The suggested
changes to the Park Code will also be reviewed by the Law Department, and go to Council Committee and the full
Council for approval. Members of the sub -committee will be decided at the April meeting. Chair Belvin requested
that the commission read the Park Code prior to the April commission meeting.
Earlier Start Time for Commission Meetings
This was tabled until the June meeting.
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Parks and Recreation Commission February 7 2019 Page 2
STAFF REPORTS
Panther Lake Trail Improvement Update
Staff Ikerd reported that Panther Lake is just about completed; a few signs still need to be installed, and some
planting will take place in the spring. The grand opening will be held on February 26 at 11:00am.
PROS Plan Review
Chair Belvin reported that no one attended the open house. The next open house is scheduled for February 19.
Staff Gerwen reported that there was a misunderstanding on the approval process. Staff thought that the PROS
Plan could be approved by a Proclamation, but they were informed by Law that it needs to be approved via a
resolution. In order to do a resolution, there has to be a public hearing. The public hearing is scheduled for
March 7 at 6:30pm. The Parks commission will make a motion for approval of the Park Plan at their March
meeting and it will go on to Council committee and full Council for approval.
OTHER BUSINESS
Chair Belvin informed the commission that she heard back from the School Board President, and was told that
the FWSD has a Memorandum of Understanding (MOU) with the city. Chair Belvin forwarded her response
to Staff Gerwen. Mr. Gerwen stated that the city has a 25 year Interlocal agreement that was done in 1994.
That agreement is set to expire, and staff will be scheduling meetings with the FWSD to get the agreement
updated. Staff Gerwen has spoken with the FWSD regarding issues with lighting at Sacajawea Park and he
received a response from them that they don't have any money and that they won't have any money in 2020
either. It's the goal of staff to have the Interlocal agreement very specific; the current agreement is too vague.
A long discussion was held regarding having the FWSD contribute money for projects that need to be done.
Staff Hutton stated that this is two different discussions. The Interlocal agreement is one level of maintenance
and expectations, and a major investment from the FWSD would be discussed at a higher level. Staff Ikerd
stated that the turf at Saghalie needs to be replaced this year. There was also discussion about closing down
Saghalie; this may be a motivating factor for the school district to provide funding. Staff Hutton stated that
closing Saghalie would hurt our own department. The commission also discussed closing the field to the
FWSD if they don't provide any funding. Commissioner Murrietta made the suggestion that if the FWSD
does not provide any funding, then the city increase the Federal Way School District's responsibility for the
maintenance and operations of the fields.
NEXT MEETING/AGENDA ITEMS
Commission Business
PROS Plan Public Hearing
Staff Reports
Blueberry Farm Sub -committee meeting update
Parks Appreciation Day update
ADJOURNMENT
A motion was made by Campsmith and seconded by Coggins to adjourn the meeting.
Chair Belvin adjourned the meeting at 7:24 pm.
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