LUTC MINS 01-07-2019 City of Federal Way
City Council
Land Use & Transportation Committee
January 7, 2019 City Hall
5:00 p.m. Council Chambers
Mw+'EETING SUMMARY
Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and
Committee member Hoang Tran.
Councilmembers in attendance: Deputy Mayor Susan Honda
Staff in Attendance: Public Works Director EJ Walsh, Community Development Director Davis, Deputy Public Works
Director Desiree Winkler, Deputy City Attorney Mark Orthmann, Senior Policy Advisor Yarden Weidenfeld, Planning Manager
Robert"Doc" Hansen, Capital Projects & Engineering Manager Sarah Hamel, Senior Planner Jim Harris, Senior Engineering
Plans Reviewer Ann Dower, Surface Water Manager Theresa Thurlow, Street Systems Project Engineer John Mulkey, Senior
Traffic Engineer Erik Preston, Surface Water Engineer Kent Smith, and Administrative Assistant II Mercedes Tenuta.
1. CALL TO ORDER: Chair Koppang called the meeting to order at 5:01 p.m.
2. PUBLIC COMMENT:
Qui Sather, a Federal Way resident, expressed concerns about the airplane noise.
Dana H'ollaway, commended Senior Policy Advisor, Yarden Weidenfeld, for his thorough reports on the progress on aircraft
issues.
Bernedine Lund, a Federal Way Resident, also commended Mr. Weidenfeld for his thorough reports on the progress on
aircraft issues. Ms. Lund also expressed concerns about the airplane noise. She provided a copy of the City of Burien's
Council meeting packet for January 7, 2019 that included multiple draft resolutions pertaining to the airport as well as a copy
of her public comment at the December 19, 2018 StART meeting.
3. COMMITTEE BUSINESS:
Topic Title/Description
A. Approval of Minutes: December 3, 2018
Committee approved the December 3, 2018 LUTC minutes as presented.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
B. RESOLUTION: Mirror Lake Highland Final Plat Approval
Senior Planner,Jim Harris, presented a final plat summary for Mirror Lake Highland noting that it was a Cottage
Housing Demonstration project and includes 16 single-family residential lots and 6 tracts. Mr. Harris provided
various pictures and outlined the procedural summary.
Committee forwarded the proposed resolution to the January 15, 2019 Council Consent Agenda
for approval.
Committee Members citystaff
Mark Koppang, Chair El Walsh,P.E.,Public Works Director
Hoang V. Tran,Member M merles Tenuta,Aaministtative Assistant 11
Jesse E.Johnson, Member (253)835-2701
• Moved: Tran
• Seconded: Johnson
• Passed: 3-0 unanimously
C. Brook Lake Center Connector Trail at West Hylebos Wetlands Park—85% Design Status Report
and Authorization to Bid
Street Systems Project Engineer, John Mulkey, provided a background of the project that will connect the
terminus of the West Hylebos Wetlands Park Boardwalk Trail to the Brook Lake Center property on the east side
of Brook Lake. The project is entirely on City-owned property and will provide a second access point to the trail.
The park and boardwalk trail are critical to Surface Water Management's public education and outreach efforts
along with the Storming the Sound with Salmon release event. Mr. Mulkey provided a project map with photos,
a project status, and outlined the funding and expenditures.
Committee forwarded Option #1 (Authorize staff to complete the design and bid the Brook Lake
Center Connector Trail at West Hylebos Wetlands Park Project and return to the LUTC and
Council for bid award,further reports and authorization)to the January 15, 2019 Council Consent
Agenda for approval.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
D. Master Lighting Services Agreement— PSE— Phase 1
Senior Traffic Engineer, Erik Preston, provided a brief background of the Citywide LED street light conversion to
convert 2200 city-owned and 2700 PSE-owned lights from HPS to LED. Mr. Preston outlined the scope of work,
costs, completed work, remaining schedule and budget.
Mr. Preston and Councilmembers held a brief discussion regarding the projected energy savings, maintenance
savings, and life cycle differences.
Committee forwarded Option #1 (Authorize the Mayor to execute the Master Lighting Agreement
and associated Task Order with PSE) to the January 15, 2019 Council Consent Agenda for
approval.
• Moved: Tran
• Seconded: Johnson
• Passed: 3-0 unanimously
E. Acceptance of FY 2019 King County CFT Funds
Surface Water Manager, Theresa Thurlow, provided background information regarding the funds applied for to
be used for the acquisition of property within the East Hylebos watershed.The City of was notified in December
2018 that King County had approved the award of$500,000.Acceptance of the funding will require identification
of matching funds when the FY 2019 funds are required for acquisition.
Ms. Thurlow provided an acquisition map as well as outlined the financial impacts and key aspects of the
inter-local agreement and proposed changes to allow the amendment process to be more streamlined.
Committee forwarded Option #1 (Authorize SWM staff to accept FY 2019 King County CFT funds
in the amount of$500,000 and approve the amendment to the King County-City of Federal Way
CFT ILA) to the January 15, 2019 Council Consent Agenda for approval.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
Committee Members City Staff
Mark Kogwi a','� Chair EI Walsh, P.E.,Public Works Director
Hoang V. Tran, Member Mercedes Tenuta,Admin trative Assistant 11
Jesse E.Johnson,Member (253)8.15-2701
F. Request for Proposals—Underground Utility Locate Contract
Deputy Public Works Director, Desiree Winkler, provided background information about the requirement for the
City to mark-out City-owned utilities when One Call is requested within the City limits. Currently, Surface Water
Management(SWM) staff mark out SWM facilities, Traffic is marked out by a contract with King County(City is
still responsible if a utility strike occurs), and City fiber is largely not marked out(City is liable for all fiber utility
strikes).
SWM identified the need for additional inspection resources to meet continued NPDES permit requirements and
Traffic identified as an area where risk could be reduced. Ms. Winkler outlined the alternatives considered with
the selection being to outsource the mark-outs which would provide the most advantage to the City at the lowest
cost.
Committee forwarded Option #1 (Authorize staff to request proposals for the Underground
Utility Locate Contract and return to LUTC and Council for award and further authorization) to
the January 15, 2019 Council Consent Agenda for approval.
• Moved: Tran
• Seconded: Johnson
• Passed: 3-0 unanimously
G. Report on Progress on Aircraft Issues
Senior Policy Advisor, Yarden Weidenfeld, provided an extensive update of key points discussed at the various
meetings including the Sea-Tac Airport Stakeholders Roundtable (StART) Aviation Noise Working Group, the
advisory committee for the Local Community Impacts Study, and the Highline Forum.
4. OTHER
5. FUTURE MEETINGS/AGENDA ITEMS:
The next LUTC meeting will be held on February 4, 2019 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURNMENT: The meeting was adjourned at 6:14 p.m.
Attest: Approved by Committee:
Mercedes Tenuta, Administrative Assistant II Date
Committee Members _ City Staff
Mark Koppang, Chair E7 Walsh,P.E.,Public Works Director
Hoang V. Tran, Member Mercedes Tenuta,Administrative Assistant II
Jesse E.Johnson, Member (253)835-2701