2019-03-05 Council MIN - Regular CITY OF
Federal Way
CITY COUNCIL
REGULAR MEETING MINUTES
Council Chambers - City Hall
March 5, —2019 7:00 p.m.
1. CALL MEETING TO ORDER
Mayor Ferrell called the meeting to order at 7:03 p.m.
City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Susan Honda, Councilmember Lydia
Assefa-Dawson,Councilmember Jesse Johnson,Councilmember Hoang Tran,Councilmember Mark
Koppang, Councilmember Martin Moore and Councilmember Dini Duclos.
City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney
2. PLEDGE OF ALLEGIANCE
Mayor Ferrell led the flag salute.
3. PRESENTATIONS
a. Volunteer Recognition
Communications Coordinator Tyler Hemstreet reported on the volunteer reception held
earlier this evening in Council Chambers honoring twenty individuals for their volunteering
efforts. He noted these specific individuals are those who worked hard behind the scenes
to recruit,train, mobilize, and engage volunteers with the goal to make the City of Federal
Way a better place.
He introduced Rue Nelle McCullah who previously ran the Mitchell House for the Multi-
Service Center(MSC) and remains a fixture in the community. Ms. McCullah shared her
experiences with volunteering and the development of the idea to recognize those who
run volunteer programs.
b. Mayor's Emerging Issues and Report
Mayor Ferrell recognized the exceptional Public Works and Parks staff response during
the most recent show storm. He indicated the City recognized a gap in services for those
experiencing homelessness during extreme weather events which will be addressed. In an
effort to do so, he will be convening the faith-based and non-profit community groups on
March 27 in order to find a solution for sheltering individuals during code weather events.
• State of the City Address at Performing Arts & Events Center — Mayor Ferrell
reported the success of the State of the City Address on February 28 with nearly
700 individuals in attendance. The theme of the night was "The Future in Now".
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The Mayor was able to share the vision and direction of the future for the City and
outline all of the current projects the city is working on.
• Report on Recent Community Events — Mayor Ferrell reported on numerous
community events he participated in including the Sound Transit Tacoma Dome
Link Extension (TLDE) Elected Leadership Group Meeting on February 22;
Maintenance Yard Visit on February 22; University Initiative Stakeholders Meeting
on February 22; South King County Public Leadership Recognition hosted by King
County Councilmember Pete von Reichbauer on February 26; Ribbon Cutting
Ceremony at La Quinta Inn and Suites on February 27; and SCORE Admin Board
Meeting on February 27.
• Upcoming Events—Mayor Ferrell announced the PAC 12 Men's Swimming Finals
on March 6 through 9 at the King County Aquatics Center; Coffee with a Cop on
March 6 to B & R Espresso Bar; and a new Police Sub-Station opening in Twin
Lakes.
c. Council Committee Reports
Finance, Economic Development Regional Affairs Committee (FEDRAC) — Chair
indicated the Committee will have additional economic development focused meetings in
May, July, and October.She also reviewed agenda items from the previous meeting which
have been included in the consent agenda.
Lodging Tax Advisory Committee (LTAC)—Chair Moore expressed his excitement to be
an ambassador for the city and enjoys engaging the individuals and promoting Federal
Way.
Land Use/Transportation Committee(LUTC)—Chair Koppang reported LUTC had a three
hour meeting where they engaged in good discussion about the future of Federal Way. He
is looking forward to partnering with committee members and councilmembers on the
proposed rental inspection ordinance.
Parks/Recreation/Human Services/Public Safety Committee(PRHSPS)—Chair Johnson
indicated he is excited to work on the development of the Senior Commission announced
by the Mayor at the State of the City. He outlined the agenda items for the upcoming
meeting on March 12.
Deputy Mayor Report/Regional Committees Update — Deputy Mayor Honda attended a
Sound Transit Community Meeting on March 12 where they overviewed site being
considered for the Operations and Maintenance Facility (OMF). She is eager for the
development of the Senior Committee and asked for community input. She and
Councilmember Assefa-Dawson attended the King County Charter Review at the
Community Center and overviewed the items that were discussed.
4. CITIZEN COMMENT
Bob Dockstader the president of the Kiwanis Club of Federal Way presented a grant of$1,150 to
Kevin Hutchison of the Friendship Theatre Program of the Recreation Inclusion Program. Mr.
Hutchison thanked the Kiwanis for the continuous support.
Katherine Festa shared her excitement for the Light Rail and concerns that the proposed garage
will not have enough capacity, especially as the city grows. She also shared a reminder that the
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Vets and Senior Human Services Levy is meeting next March 14 at the Federal Way library.
TaShawna Nash expressed concern for the potential loss of mature forest if Industrial Realty
Group (IRG) develops on the former Weyerhaeuser property. She listed several benefits from
pending time in nature and green spaces that would be lost if these approximately 91 acres are
cleared.
Dana Hollaway voiced concerns about the disruptions of upcoming street projects including the
light rail; possible Sound Transit Operations and Maintenance Facility (OMF); and multiple
WSDOT improvements.
Richard Pierson apologized to Council and Community Development Director Brian Davis for his
misunderstanding of statements made at the February 20 Planning Commission meeting. He
indicated a disagreement with the classification of the extension of S 324th to Weyerhaeuser way
as a minor adjustment.
Suzanne Vargo shared concerns regarding the proposed rezoning near Wild Waves due to the
fact it would increase density and there would be associated consequences to the environment.
Letter read by City Clerk from Isaiah Maccotan regarding a recent visit to the Community Center.
5. CONSENT AGENDA
a. Minutes: February 19, 2019 Regular and Special Meeting Minutes
b. Vouchers—January 2019
c. Monthly Financial Report— Final December 2018
DEPUTY MAYOR HONDA MOVED APPROVAL OF ITEMS A THROUGH C ON THE CONSENT
AGENDA; COUNCILMEMBER ASSEFA-DAWSON SECOND.The motion passed unanimously as
follows:
Deputy Mayor Honda yes Councilmember Koppang yes
Councilmember Assefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
6. COUNCIL BUSINESS
a. Resolution: Amending Council Rules of Procedure/APPROVED RESO#19-751
City Attorney Ryan Call indicated the amendments included in the proposed resolution
resulted from the Council Retreat, discussions with Deputy Mayor Honda, and notes staff
have made regarding grammatical and formatting issues. He highlighted the proposed
amendments including:
• Changed the Regular Council Meeting time to 6:30 p.m.;
• Updated order of the Council Meeting Agenda to reflect current practices;
• Added Citizen Comment section added for first reading of Ordinances;
• Altered "Lay of Table" to reflect usage in Robert's Rules;
• Addressed procedure if Committee Chai declines to participate in Agenda
Setting;
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• Updated definition of"immediate family partner";
• Updated remote participation rules;
• Provided guidance regarding gratuities;
• Added option of First Class Air Travelto accommodate medical condition;
• Adjusted training timeline to coincide with the Public Records Act;
• Updated to add Lodging Tax Advisory Committee as a Council Committee;
and
• Added a Social Media Policy.
Councilmember thanked Mr. Call for his presentation and work on the changes as
previously discussed during the retreat. Council discussion centered on the possibility
of including business class travel rather than first class;to balance the need for fiscal
responsibility. Mr. Call noted if a documented medical need is presented; it will have to
be accommodated.
Mr. Call reminded Council these rules only apply to City Council and not city staff.Any
additional modifications would need to come back at a later date through a
subsequent resolution.
DEPUTY MAYOR HONDA MOVED APPROVAL OF THE PROPOSED RESOLUTION AMENDING
THE CITY COUNCIL RULES OF PROCEDURE;COUNCILMEMBERASSEFA-DAWSON SECOND.
COUNCILMEMBER MOORE AMENDED THE RESOLUTION STRIKE SECTION 16.12 FIRST-
CLASS AIR TRAVEL(Section 44); COUNCILMEMBER TRAN SECOND. The amendment passed
unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
The main motion as amended passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
Councilmember Assefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
b. Resolution: Amending City of Federal Way Code of Ethics/APPROVED RESO#19-752
City Attorney Ryan Call reviewed the two substantive changes to the City of Federal
Way Code of Ethics. These included:
• Update to Section 2.4 Gift— provided a definition of"minimal value"
• Clarification of Section 4.3 Remove Interest—outlined a method for
Councilmembers to disclose remote interest and recuse him or herself from
votes related to the interest in question.
DEPUTY MAYOR HONDA MOVED APPROVAL OF THE PROPOSED RESOLUTION AMENDING
THE CODE OF ETHICS; COUNCILMEMBER ASSEFA-DAWSON SECOND. The motion passed
unanimously as follows:
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March 5, 2019
Deputy Mayor Honda yes Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
c. Purchase of New SAN (Storage Area Network) and Backup Software
IT Manager Thomas Fichtner explained the purpose of a Storage Area Network (SAN)
and highlighted the need for replacement of the City's current SAN. The current proposal
for Nimble is a cost-effective solution that will balance performance, capacity, and ability
for recovery. He outlined the costs highlighting funding sources within the budget.
Councilmembers thanked Mr. Fichtner for the presentation and inquired to costs
associated with recovery for cities who have been hit by ransomware. Discussion ensued
regarding the impacts of ransomware to local and national cities.
Due to questions, Mr. Fichtner provided input regarding why the proposal to move forward
with SAN rather than cloud-based storage as well as the warranty and plans for continued
maintenance.
COUNCILMEMBER DUCLOS MOVED TO AUTHORIZE THE PURCHASE OF THE SAN AND
BACKUP SOFTWARE FROM TECHPOWER SOLUTIONS FOR AN AMOUNT NOT TO EXCEED
$177,053.83; COUNCILMEMBER TRAN SECOND. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran
d. Department of Commerce Funding and Family Shelter Contracts
CDBG/Human Services Coordinator Sarah Bridgeford provided a background of the
discussions and actions taken to date in regard to the funds allocated to the City of
Federal Way from Washington State Legislature for emergency shelter for families with
children. Due to time constraints related to the use of these funds she outlined three
options forwarded by the Human Services Commission for consideration.
• $40,000 to FUSION for predevelopment and $60,000 to Multi-Service Center
(MSC) for hotel/motel stays with services.
• $60,000 to FUSION for predevelopment (2ith $9,000 for administration and
$11,000 for Executive Director)and $40,000 to MSC for hotel/motel stays with
services.
• $60,000 to FUSION for predevelopment(with$20,000 for admin)and$40,000
to MSC for hotel/motel stays with services.
Councilmembers asked for clarification regarding the hotel vouches and if they are for
hotels located in the City of Federal Way; the ability to use all the funds by June 30;
and if there will be repercussions for funds used for administration or the executive
director.
Ms. Bridgeford indicated Federal Way hotel/motels would be the initial referral, but if
there was not space they may be referred out of the city. Additionally she provided
feedback from the Washington Department of Commerce indicating funds could be
used for administration and executive director, however, not recommended.
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March 5, 2019
COUNCILMEMBER DUCLOS MOVED I MOVE APPROVAL OF THE DEPARTMENT OF
COMMERCE GRANT AGREEMENT, EFFECTIVE FEBRUARY 1,2019 THROUGH JUNE 30,2019
TO RECEIVE UP TO$100,000 FOR EMERGENCY FAMILY SHELTER AND MOVE APPROVAL OF
OPTION 1 (THE RECOMMENDATION OF THE HUMAN SERVICES COMMISSION: AUTHORIZE
THE MAYOR TO ENTER INTO AGREEMENTS WITH:THE WASHINGTON STATE DEPARTMENT
OF COMMERCE FOR RECEIPT AND USE OF THE GRANT FUNDS; FUSION FOR$40,000 FOR
PREDEVELOPMENT/ACQUISITION COSTS;AND MULTI-SERVICE CENTER FOR$60,000 FOR
HOTEL/MOTEL STAYS WITH SERVICES)AND ASSOCIATED CONTRACTS;COUNCILMEMBER
KOPPANG SECOND.
Council discussion continued including questions if MSC would ensure the families
requesting assistance are Federal Way families and if wrap around services would be
provided. Councilmember Moore supports a long-term solution and supports option
two. Council debated the need for immediate shelter as well as the need for a
permanent solution for a Federal Way shelter.
COUNCILMEMBER KOPPANG CALLED THE QUESTION; COUNCILMEMBER DUCLOS
SECOND. The motion carried 4-3 as follows:
Deputy Mayor Honda no Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore no
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran no
The motion passed 5-2 as follows:
Deputy Mayor Honda no Councilmember Koppang yes
Councilmember Assefa-Dawson yes Councilmember Moore no
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
e. Resolution: Section 108 Loan Conversion from Interim to Permanent/APPROVED
RESO#19-753
Community Services Manager Jeff Watson overviewed the policy question regarding the
conversion of the existing loan to a long-term fixed rate 20-year bond status. He reviewed
the history indicating this loan was part of the financing package for the Performing Arts
and Events Center and is being repaid with the annual CDBG grant. He highlighted a few
benefits of this conversion such as elimination of uncertainty associated with the variable
rate and permitting accurate budgeting of principal and interest payments.
Councilmembers asked clarifying questions following Mr.Watson's presentation regarding
the terms and requirements of using the CDBG funding.
COUNCILMEMBER DUCLOS MOVED APPROVAL OF THE PROPOSED RESOLUTION
AUTHORIZING THE CITY TO PARTICIPATE IN A PUBLIC OFFERING VIA THE U.S.
DEPARTMENT OF HOUSING & URBAN DEVELOPMENT TO CONVERT FROM AN INTERIM
VARIABLE RATE TO A LONG-TERM FIXED RATE SECTION 108 LOAN FOR THE PERFORMING
ARTS AND EVENT CENTER; COUNCILMEMBER KOPPANG SECOND.The motion passed 6-1 as
follows:
Deputy Mayor Honda no Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
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March 5, 2019
7. COUNCIL REPORTS
Councilmember Duclos had no report.
Councilmember Moore shared his excitement regarding the upcoming Senior Commission
announced at the State of the City Address. He shared his desire to continue to increase
transparency by broadcasting committee meetings as well as Council Meetings; he looks forward
to this discussion. He requested a social media campaign to notify the public of the upcoming
Sound Transit construction and the associated traffic.
Councilmember Koppang attended the PAC-12 Women's Swimming and Diving Championship at
the King County Aquatic Center. He enjoyed taking with the visitors and highlighted what an asset
the building is to the community. He attended the Rotary Gala in Enumclaw as well as the ribbon
cutting for the Panther Lake Trail.
Councilmember Tran had no report.
Councilmember Johnson was pleased to see the Panther Lake Trail open, it is an amazing
opportunity to enjoy the outdoors while biking or walking. On March 5 he met with a first grade
class at the Camelot Elementary School with other Councilmembers as well. He attended the 21st
Annual Asian Pacific Cultural Center Celebration at the Tacoma Dome. He announced the Young
Life Banquet fundraiser on March 8 at the Federal Way Community Center (FWCC).
Councilmember Assefa-Dawson also enjoyed going to Camelot Elementary School and sharing
Ethiopian stories written by her friend. Sound Cities Association is hosting an African American
Male Wellness Walk for July 20 n Renton. They want to encourage participation to promote
education for health of African American Males.
Deputy Mayor Honda announced the Federal Way Soroptimist Club will be hosting their 30th Flag
Day Event schedule for June 15. On February 24 she will attended an Autism Auction and Art
Walk at the Twin Lakes Golf and Country Club and was impressed. She has started compiling a
comprehensive list of activities for youth and requested ideas from the community.
8. ADJOURNMENT
There being nothing further on the agenda; the Special Meeting was adjourned at9:43 pm
Attest:
A./ 01/1/Atiii
hanie Courtney
Ci y Clerk
Approved by Council:
•
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March 5, 2019