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AG 19-057 - PS Opportunities
II RETURN TO: Sarah Bridgeford EXT:2651 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM . ORIGINATING DEPT./DIV: CD/CS ORIGINATING STAFF PERSON: SARAH BRIDGEFORD EXT: 2651 3. DATE REQ.BY: TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT x PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT x HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACTAMENDMENT(AG#): ❑ INTERLOCAL ❑ OTHER . PROJECT NAME: PATHWAYS TO SELF-SUFFICIENCY ADULT EMPLOYMENT TRAINING NAME OF CONTRACTOR:PUGET SOUND OPPORTUNITIES INDUSTRIALIZATION CENTER(DBA SOUND TRAINING CENTER AM ( ). ADDRESS: TELEPHONE E-MAIL: FAX: SIGNATURE NAME: TITLE EXHIBITS AND ATTACHMENTS:x SCOPE,WORK OR SERVICES x COMPENSATION x INSURANCE REQUIREMENTS/CERTIFICATE x ALL OTHER REFERENCED EXHIBITS x PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS . TERM: COMMENCEMENT DATE: JANUARY 1,2019 COMPLETION DATE: DECEMBER 31,2020 . TOTAL COMPENSATION$ 12,000.00 (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑YES ❑NO IF YES,$ PAID BY:❑CONTRACTOR❑CITY RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDE X PURCHASING: PLEASE CHARGE TO: 001-7300-083-562-10-410 0. DOCUMENT/CONTRACT REVIEW INA/AL/DATE V EWED INITIAL/DATE APPROVED ❑ PROJECT MANAGER // 3 �� 20/e1 ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW )8 M of ZO 1 9 1. COUNCIL APPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE: SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: 2. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL/DATE SIGNED ❑ L DEPARTMENT 2 3 A- r+1 Zc91. SIGNATORY(MAYOR OR DIRECTOR) ,„-,!—**7 y • y// ❑ CITY CLERK ❑ ASSIGNED AG# AG# e — O ❑ SIGNED COPY RETURNED DATE SENT: • . :OMMENTS: 1/2018 41/41, CITY OF CITY HALL 33325 Fe d e ra I WayFeder 8th y,WAAvenuSouth Federal Way,WA 98003-6325 (253)835-7000 www cityoffadoralway.com HUMAN SERVICES AGREEMENT FOR PATHWAYS TO SELF-SUFFICIENCY ADULT EMPLOYMENT TRAINING This Human Services Agreement("Agreement")is made between the City of Federal Way,a Washington municipal corporation("City"),and Puget Sound Opportunities Industrialization Center,a Washington nonprofit corporation ("Agency"). The City and Agency(together"Parties") are located and do business at the below addresses which shall be valid for any notice required under this Agreement: PUGET SOUND OPPORTUNITIES CITY OF FEDERAL WAY: INDUSTRIALIZATION CENTER: Marisol Tapia Sarah Bridgeford 270 SW 43rd Street, Bldg. 3 33325 8th Ave. S. Renton, WA 98057 Federal Way, WA 98003-6325 42 656-5950 (telephone) 253 253-835-2651 (telephone) ( 5) ( P ) ( ) ( P ) (253) 253-835-2609 (facsimile) marisolt@pstrainingcenter.com sarah.bridgeford@cityoffederalway.com The Parties agree as follows: 1. TERM. The term of this Agreement shall be for a period commencing on January 1, 2019 and terminating on December 31, 2020 ("Term"). Funding for the second year of the Agreement is contingent upon satisfactory Agreement performance during the first year of the Agreement term and upon funding availability.This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Agency. 2. SERVICES. The Agency shall perform the services more specifically described in Exhibit A, attached hereto and incorporated by this reference("Services"), in a manner consistent with the accepted professional practices for other similar services within the Puget Sound region in effect at the time those services are performed to the City's satisfaction,within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee.The Agency warrants that it has the requisite training,skill,and experience necessary to provide the Services and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Federal Way business registration.Services shall begin immediately upon the effective date of this Agreement.Services shall be subject,at all times, to inspection by and approval of the City,but the making(or failure or delay in making)such inspection or approval shall not relieve the Agency of responsibility for performance of the Services in accordance with this Agreement,notwithstanding the City's knowledge of defective or non-complying performance, its substantiality or the ease of its discovery. 3. TERMINATION.Either party may terminate this Agreement,with or without cause,upon providing the other party thirty(30)days'written notice at its address set forth above.The City may terminate this Agreement immediately if the Agency fails to maintain required insurance, breaches confidentiality, or materially violates Section 12, and such may result in ineligibility for further City agreements. 4. COMPENSATION. 4.1 Amount.In return for the Services,the City shall pay the Agency an amount not to exceed a maximum amount and according to a rate or method as delineated in Exhibit B,attached hereto and incorporated by this reference.The City shall reimburse the Agency only for the approved activities and in accordance with the procedures as specified in Exhibit B. The Agency shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction resulting from this Agreement. HUMAN SERVICES AGREEMENT - 1 - 3/2017 411146, CITY OF CITY HALL �..., 33325 8th Avenue South Fed a ra I Way Federal Way,WA 98003-6325 (253)835-7000 www crtyoffadoratway corn 4.2 Method of Payment.On a quarterly basis,the Agency shall submit to the City an invoice for payment on a form provided by the City along with supporting documentation for costs claimed in the invoice and all reports as required by this Agreement. Payment shall be made on a quarterly basis by the City only after the Services have been performed and within forty-five (45) days after the City's receipt and approval of a complete and correct invoice, supporting documentation, and reports. The City will use the quantity of Services actually delivered, as reported on the Agency's reports, as a measure of satisfactory performance under this Agreement. The City shall review the Agency's reports to monitor compliance with the performance measures set forth in Exhibit A. Should the Agency fail to meet the performance measures for each quarter,the City reserves the right to adjust payments on a pro rata basis at any time during the term of this Agreement.Exceptions may be made at the discretion of the City's Community Services Manager in cases where circumstances beyond the Agency's control impact its ability to meet its service unit goals and the Agency has shown reasonable efforts to overcome these circumstances to meet its goals.If the City objects to all or any portion of the invoice,it shall notify the Agency and reserves the option to pay only that portion of the invoice not in dispute.In that event,the Parties will immediately make every effort to settle the disputed portion. 4.3 Final Invoice. The Agency shall submit its final invoice by the date indicated on Exhibit B. If the Agency's final invoice,supporting documentation,and reports are not submitted by the last date specified in Exhibit B,the City shall be relieved of all liability for payment to the Agency of the amounts set forth in said invoice or any subsequent invoice;provided, however,that the City may elect to pay any invoice that is not submitted in a timely manner. 4.4 Budget.The Agency shall apply the funds received from the City under this Agreement in accordance with the line item budget set forth in Exhibit B.The Agency shall request in writing prior approval from the City to revise the line item budget when the cumulative amount of transfers from a line item in any Project/Program Exhibit is expected to exceed ten percent(10%)of that line item.Supporting documents are necessary to fully explain the nature and purpose of the revision,and must accompany each request for prior approval.All budget revision requests in excess of 10%of a line item amount shall be reviewed and approved or denied by the City in writing. 4.5 Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period,the City will not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period,and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated.No penalty or expense shall accrue to the City in the event this provision applies. 5. INDEMNIFICATION. 5.1 Agency Indemnification. The Agency agrees to release, indemnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims, demands,actions,suits,causes of action,arbitrations,mediations,proceedings,judgments,awards,injuries,damages,liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities,including,without limitation,their respective agents,licensees,or representatives arising from,resulting from,or in connection with this Agreement or the performance of this Agreement,except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,then,in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Agency and the City,the Agency's liability hereunder shall be only to the extent of the Agency's negligence. Agency shall ensure that each subcontractor shall agree to defend and indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as the Agency pursuant to this paragraph. The City's inspection or acceptance of any of Agency's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Agency waives any immunity that may be granted to it under the Washington State industrial insurance act,Title 51 RCW,solely for the purposes of this indemnification.Agency's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers'compensation acts,disability benefit acts or any other benefits acts or programs. The Parties further acknowledge that they have mutually negotiated this waiver. HUMAN SERVICES AGREEMENT - 2 - 3/2017 ` CITY OF CITY HALL 8th Avenue South Federal ra I Way 33325 Federal Way,WA 98003-6325 (253)835-7000 www cityofederaiway coin 5.3 City Indemnification.The City agrees to release,indemnify,defend and hold the Agency,its officers,directors, shareholders, partners, employees, agents, representatives, and subcontractors harmless from any and all claims, demands, actions,suits,causes of action,arbitrations,mediations,proceedings,judgments,awards,injuries,damages,liabilities,losses, fines,fees,penalties expenses,attorney's fees,costs,and/or litigation expenses to or by any and all persons or entities,including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts,errors,or omissions of the City. 5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 6. INSURANCE. The Agency agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Agency,their agents,representatives,employees or subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as follows: 6.1. Minimum Limits.The Agency agrees to carry as a minimum,the following insurance,in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from premises,operations,independent contractors,products-completed operations,stop gap liability,personal injury,bodily injury,death,property damage,products liability, advertising injury, and liability assumed under an insured contract with limits no less than $1,000,000 for each occurrence and$2,000,000 general aggregate. b. Workers'compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; c. Automobile liability insurance covering all owned, non-owned, hired and leased vehicles with a minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for bodily injury, including personal injury or death,and property damage. 6.2. No Limit of Liability.Agency's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Agency to the coverage provided by such insurance,or otherwise limit the City's recourse to any remedy available at law or in equity. The Agency's insurance coverage shall be primary insurance as respect the City. Any insurance,self-insurance,or insurance pool coverage maintained by the City shall be excess of the Agency's insurance and shall not contribute with it. 6.3. Additional Insured,Verification. The City shall be named as additional insured on all commercial general liability insurance policies. Concurrent with the execution of this Agreement,Agency shall provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit C and incorporated by this reference. At the City's request,Agency shall furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. If Agency's insurance policies are"claims made,"Agency shall be required to maintain tail coverage for a minimum period of three(3)years from the date this Agreement is actually terminated or upon project completion and acceptance by the City. 6.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement. 7. CONFIDENTIALITY.All information regarding the City obtained by Agency in performance of this Agreement shall be considered confidential subject to applicable laws.Breach of confidentiality by the Agency may be grounds for immediate termination. All records submitted by the City to the Agency will be safeguarded by the Agency. The Agency will fully cooperate with the City in identifying,assembling,and providing records in case of any public records disclosure request. 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts,designs, design specifications,records,files,computer disks,magnetic media or material which may be produced or modified by Agency while performing the Services shall belong to the City upon delivery.The Agency shall make such data,documents,and files available to the City and shall deliver all needed or contracted for work product upon the City's request.At the expiration or termination of this Agreement all originals and copies of any such work product remaining in the possession of Agency shall be delivered to the City. HUMAN SERVICES AGREEMENT - 3 - 3/2017 CITY OF CITY HALL Fed a ra I Wa 333258th Avenue South Federal Way,WA 98003-6325 (253)835-7000 www atyofoderalway corn 9. BOOKS AND RECORDS. The Agency agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Services and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be maintained for a period of six(6)years after the termination of this Agreement and may be subject,at all reasonable times, to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 10. INDEPENDENT CONTRACTOR.The Parties intend that the Agency shall be an independent contractor and that the Agency has the ability to control and direct the performance and details of its work,the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Agency sick leave, vacation pay or any other benefit of employment,nor to pay any social security or other tax which may arise as an incident of employment.Agency shall take all necessary precautions and shall be responsible for the safety of its employees,agents,and subcontractors in the performance of the Services and work and shall utilize all protection necessary for that purpose. All work shall be done at Agency's own risk,and Agency shall be responsible for any loss of or damage to materials,tools,or other articles used or held for use in connection with the work. The Agency shall pay all income and other taxes due except as specifically provided in Section 4.Industrial or any other insurance that is purchased for the benefit of the City,regardless of whether such may provide a secondary or incidental benefit to the Agency, shall not be deemed to convert this Agreement to an employment contract. 11. CONFLICT OF INTEREST. It is recognized that Agency may or will be performing services during the Term for other parties;however,such performance of other services shall not conflict with or interfere with Agency's ability to perform the Services.Agency agrees to resolve any such conflicts of interest in favor of the City.Agency confirms that Agency does not have a business interest or a close family relationship with any City officer or employee who was,is,or will be involved in the Agency's selection,negotiation,drafting, signing,administration,or evaluating the Agency's performance. 12. EQUAL OPPORTUNITY EMPLOYER.In all services,programs,activities,hiring,and employment made possible by or resulting from this Agreement or any subcontract,there shall be no discrimination by Agency or its subcontractors of any level,or any of those entities'employees,agents,sub-agencies,or representatives against any person because of sex,age(except minimum age and retirement provisions), race, color, religion, creed, national origin, marital status, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply to, but not be limited to, the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.Agency shall comply with and shall not violate any of the terms of Chapter 49.60 RCW,Title VI of the Civil Rights Act of 1964,the Americans With Disabilities Act,Section 504 of the Rehabilitation Act of 1973,49 CFR Part 21,21.5 and 26,or any other applicable federal, state,or local law or regulation regarding non-discrimination. 13. GENERAL PROVISIONS. 13.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements,whether oral or written,shall be effective for any purpose.Should any language in any Exhibits to this Agreement conflict with any language in this Agreement,the terms of this Agreement shall prevail.The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement.Any provision of this Agreement that is declared invalid,inoperative,null and void,or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement,is hereby ratified as having been performed under the Agreement.No provision of this Agreement,including this provision,may be amended,waived,or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assignment and Beneficiaries.Neither the Agency nor the City shall have the right to transfer or assign, in whole or in part,any or all of its obligations and rights hereunder without the prior written consent of the other Party.If the non- HUMAN SERVICES AGREEMENT - 4 - 3/2017 146CITY OF CITY HALL 33325 Fed a ra I WayFeder 8th Avenue South Federal Way,WA 98003-6325 (253) 835-7000 www cityoffederaiway corn assigning party gives its consent to any assignment,the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent.Subject to the foregoing,the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto.No other person or entity shall have any right of action or interest in this Agreement based on any provision set forth herein. 13.3 Compliance with Laws. The Agency shall comply with and perform the Services in accordance with all applicable federal,state,local,and city laws including,without limitation,all City codes,ordinances,resolutions,regulations, rules,standards and policies,as now existing or hereafter amended,adopted,or made effective.If a violation of the City's Ethics Resolution No.91-54,as amended,occurs as a result of the formation or performance of this Agreement,this Agreement may be rendered null and void,at the City's option. 13.4 Enforcement.Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor.Adherence to completion dates set forth in the description of the Services is essential to the Agency's performance of this Agreement.Any notices required to be given by the Parties shall be delivered at the addresses set forth at the beginning of this Agreement.Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail,postage prepaid,to the address set forth above.Any notice so posted in the United States mail shall be deemed received three(3)days after the date of mailing. Any remedies provided for under the terms of this Agreement are not intended to be exclusive,but shall be cumulative with all other remedies available to the City at law,in equity or by statute.The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement,or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default.Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default.This Agreement shall be made in,governed by,and interpreted in accordance with the laws of the State of Washington.If the Parties are unable to settle any dispute,difference or claim arising from this Agreement,the exclusive means of resolving that dispute,difference,or claim, shall be by filing suit under the venue,rules and jurisdiction of the King County Superior Court,King County, Washington, unless the parties agree in writing to an alternative process.If the King County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in King County,Washington and waives any objection that such courts are an inconvenient forum.If either Party brings any claim or lawsuit arising from this Agreement,each Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit,including all appeals,in addition to any other recovery or award provided by law;provided,however,however nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Execution.Each individual executing this Agreement on behalf of the City and Agency represents and warrants that such individual is duly authorized to execute and deliver this Agreement.This Agreement may be executed in any number of counterparts,each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same document.All such counterparts shall be construed together and shall constitute one instrument,but in making proof hereof it shall only be necessary to produce one such counterpart.The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement shall be the"date of mutual execution"hereof. [Signature page follows] HUMAN SERVICES AGREEMENT - 5 - 3/2017 44146, CITY OF CITY HALL 33325 '% •.' Federal Way Feder 8th Avenue South Federal Way,WA 98003-6325 (253) 835-7000 www cityoff©doralway com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: ATTEST: _riff f Ji rrell, Mayor t,ph:nie Courtney, CMC, ty Clerk APPROVED AS TO FORM: DATE: 71g0 4.7 " J. Ryan Call, City Attorney PUGET SOUND OPPORTUNITIES INDUSTRI IZA yION CENT R: By: /. Pri Name: ;�d S2 p� � f Title: c6f/kikk/aC,Ot DATE: E i q STATE OF WASHINGTON ) ) ss. COUNTY OF KING ) On this day personally appeared before me 3.uioAi 1 ke, , to me known to be the Pf s6'oLv'1/C c o of 1v, Ss,.n.{ 1'rain;09 Center- O C. that executed the foregoing instrument,and acknowledged the said instrument to be the free and voluntary act and deed of said corporation,for the uses and purposes therein mentioned,and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this 3 day of gr,/ , 20/f. Notary's signature Robert Daniel Kingsley Notary's printed name f jbe1i p. ,,, 1 Notary Public Notary Public in and fo the State of Washington. State of Washington My commission expires /o-S'-Qo RI My Appointment Expires 10/05/2021 HUMAN SERVICES AGREEMENT - 6 - 3/2017 4%6 CITY OF CITY HALL 1 41.14 Federal Wa 8th Avenue South Federal Way,WA 98003-6325 y Feder(253)835-7000 www atyoffederalway corn EXHIBIT A SERVICES Project Summary The Agency shall provide a comprehensive set of employment services to low-income individuals, including refugees and immigrants, in the City of Federal Way. The Agency shall ensure that services provided with funding under this Agreement are made available to Federal Way residents. Performance Measures A. Number Served The Agency agrees to serve, at minimum,the following unduplicated number of Federal Way residents with Human Services funds: 1st rid 3rd 4th Quarter Quarter Quarter Quarter Total JAN.— APRIL— JULY— OCT.— MARCH JUNE SEPT. DEC. No. of unduplicated Federal Way persons assisted in 2019 9 9 9 9 36 No. of unduplicated Federal Way persons assisted in 2020 9 9 9 9 36 B. Units of Service The Agency agrees to provide, at minimum, the following units of service by quarter: 1st 2nd 3rd 4th Quarter ()Garter Quarter Quarter Total JAN.— APRIL— JULY— OCT.— MARCH JUNE SEPT. DEC. 2019 1. Training/Workshop/Classes 90 90 90 90 360 2. Employment Services 46 46 46 46 184 3. Case Management 46 46 46 46 184 2020 1. Training/Workshop/Classes 90 90 90 90 360 HUMAN SERVICES AGREEMENT - 1 - HSA Exh 5/2017 CITY OF CITY HALL 33325 8th Avenue South Federal WayFederal Way,WA 98003-6325 1001111.44..01 (253)835-7000 www cityoffederalway com 2. Employment Services 46 46 46 46 184 3. Case Management 46 46 46 46 184 C. Definition of Services 1. Training/Workshop/Classes: Class and training hours provided to clients. 2. Employment Service Hours: Hours of employment services provided to clients. 3. Case Management: Hours of case management provided to clients. D. Performance Measure(s) Outcome(s)to be reported: 1. Increased academic success. 2. Improved self-sufficiency. 3. Improved community resource knowledge. Records A. Project Files The Agency shall maintain files for this project containing the following items: 1. Notice of Grant Award. 2. Motions,resolutions, or minutes documenting Board or Council actions. 3. A copy of this Agreement with the Scope of Services. 4. Correspondence regarding budget revision requests. 5. Copies of all invoices and reports submitted to the City for this project. 6. Bills for payment with supporting documentation. 7. Copies of approved invoices and warrants. 8. Records documenting that costs reimbursed with funding provided under this Scope are allowable. Such records include,but are not limited to: • for personnel costs,payroll for actual salary and fringe benefit costs. • for staff travel, documentation of mileage charges for private auto use must include: a) destination and starting location, and b)purpose of trip; and • for copy machine use,postage, telephone use, and office supplies when these costs are shared with other programs and no invoice is available, log sheets or annotated invoices. HUMAN SERVICES AGREEMENT -2 - HSA Exh 5/2017 CITY OF CITY HALL 33325 8th Avenue South Fe d e ra I Way Federal Way,WA 98003-6325 (253)835-7000 www crtyoffederalway corn 9. Documentation of client income. The Agency agrees to use the HUD Income Guidelines to report income of clients served under this Agreement. Income guidelines may be adjusted periodically by HUD. King County FY 2018 Income Limits Summary (effective 4/1/2018) FY 2018 Median Income Income 1 2 3 4 5 6 7 8 King County Limit Person Persons Persons Persons Persons Persons Persons Persons Category Extremely Low (30%) $22,200 $25,700 $28,900 $32,100 $34,700 $37,250 $39,850 $42,400 Income Limits Very Low $103,400 (50%) Income $37,450 $42,800 $48,150 $53,500 $57,800 $62,100 $66,350 $70,650 Limits Low (80%) $56,200 $64,200 $72,250 $80,250 $86,700 $93,100 $99,550 $105,950 Income Limits The Agency agrees to use updated Income Guidelines which will be provided by the City. Reports and Reporting Schedule The Agency shall collect and report client information to the City quarterly and annually on a Service Unit Report to be provided by the City in the format requested by the City. The Agency shall submit an Annual Demographic Data Report. The agency shall collect and retain the data requested on this form from the persons served through this contract. Data should be tracked in an ongoing manner and submitted annually no later than January 15 in the format requested by the City. The Agency shall implement and track at least one measurable outcome for the program as presented in the application. Changes to the outcome presented in the application must be approved by the City prior to implementation. The Agency shall report the results of its outcome measure(s)annually on the Annual Outcome Data Report to be submitted by January 15 in the format requested by the City. Public Information In all news releases and other public notices related to projects funded under this Agreement, the Agency will include information identifying the source of funds as the City of Federal Way Human Services General Fund Program. HUMAN SERVICES AGREEMENT -3 - HSA Exh 5/2017 41/44 CITY OF CITY HALL Federal Wa 33325 8th Avenue South Federal Way,WA 98003-6325 (253)835-7000 www cityoffederalway corn EXHIBIT B COMPENSATION Project Budget The Agency shall apply the following funds to the project in accordance with the Line Item Budget Summary, detailed below. The total amount of reimbursement pursuant to this Agreement shall not exceed Twelve Thousand and 00/100 Dollars($12,000.00). A. City of Federal Way Funds 2019 2020 City of Federal Way General Fund: $6,000.00 $6,000.00 Total City of Federal Way Funds: $6,000.00 $6,000.00 B. Line Item Budget 2019 2020 Personnel Services (detail below) $4,772.00 $4,772.00 Office or Operating Supplies Rent&Utilities $1,228.00 $1,228.00 Communications Travel and Training Other(specify): Client Travel Administration(Overhead) Total City of Federal Way Funds: $6,000.00 $6,000.00 C. Personnel Detail Position Title Position Full Annual Salary HS Funds Time Equivalent and Benefits Case Manager 0.03 $39,544.00 $1,186.00 Case Manager 0.03 $43,699.00 $1,311.00 Case Manager 0.03 $39,184.00 $1,175.00 Instructor 0.03 $20,152.00 $604.00 Total: $142,579.00 $4,772.00 Reimbursement Requests and Service Unit Report forms shall be submitted no less frequently than quarterly and are due on the following dates: 1st Quarter: April 15 or within 10 days of notice to proceed, whichever is later; 2nd Quarter: July 15; 3rd Quarter: October 15; and 4th Quarter: Final Reimbursement Request and Service Unit Report forms due January 6; Demographic Data Report and Annual Outcome Data Report with supporting documentation due January 15. HUMAN SERVICES AGREEMENT -4 - HSA Exh 5/2017 CITY OF CITY HALL 33325 ,- Federal Way Feder 8th Avenue South Federal Way,WA 98003-6325 (253)835-7000 www cityofederalway corn The Agency shall submit Reimbursement Requests in the format requested by the City. Reimbursement Requests Invoices shall include a copyof the Service Unit Report and any supporting documents for the billing period. Estimated Quarterly Payments: 2019 1st Qtr $1,500.00 2nd Qtr $1,500.00 3rd Qtr $1,500.00 4th Qtr $1,500.00 2020 1St Qtr $1,500.00 2nd Qtr $1,500.00 3rd Qtr $1,500.00 4th Qtr $1,500.00 Expenses must be incurred prior to submission of quarterly reimbursement requests. Proof of expenditures must be attached to the reimbursement request for invoice to be approved. Quarterly reimbursement requests shall not exceed the estimated payment without prior written approval from the City. Estimated quarterly payments are contingent upon meeting or exceeding the above performance measure(s) for the corresponding quarter. This requirement may be waived at the sole discretion of the City with satisfactory explanation of how the performance measure will be met by year-end on the Service Unit Report. Conditions of Funding The Agency agrees that it will meet the specific funding conditions identified for the Agency and acknowledges that payment to the Agency will not be made unless the funding conditions are met. HUMAN SERVICES AGREEMENT - 5 - HSA Exh 5/2017 PUGET-3 _ OP ID:RH .41,C-4100121:7* RU DATE(MDDnYTY) `.. ---- CERTIFICATE OF LIABILITY INSURANCE 06/26/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require art endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 425.255-2486 +A.CT Ruth Hubbard,CISR,CPIW HUB INSURANCE AGENCYFAx 1102 Bronson Way North PHONE, 2;425-255-2486 (a�.N,�425-235-8674 P.O.Box 796 ;rhubbard.hubin0l@irlsur'emailnet Renton,.WA 98057-0796 Ruth Hubbard,CISR,CPIW,DAE INSURERIS)AFFQRDING COVERAGE NM$ INSURER A•Ohio Security Insurance Co 24082 INSURED Puget Sound Training Center INSURER B: Puget Sound OIC Inc dba 26INSURER c 270 SW 43rd St,Ste 3-D&E . Renton,WA 98057 INSURER D: -- INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADOL SUBR POLICY EFF POLICY EXP r; TYPE OF INSURANCE . ie1. POLICY NUMBER ,,,,i.,. ,,;,0.1A11511LIMITS EACH OCCURRENCE $ A X COMMERCIAL GENERAL LIABILITY 1,000,000 OC CLAIMS-MADE X OCCUR y BKW57913345 07/25/2018 07/25/2019 pREMISSESTC�(o t ence) $ 1,000,000 MED EXP(Any one Penton) $ 15,000 so PERSONAL&ADV INJURY $ Excluded GE 'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 2,000,000 POLICY SEL'T X LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED INGLE LIMITfEa accident) $ ANY AUTO BODILY INJURY(Per person) $ AUTOS ONLY SCHEDULED SSyUyLNEED BODILY INJURY(Per accident) $ I AUTOS ONLY AUTOg vNl4/ QJIQAMAGE _$_____. "'R�OF'e pe I $—.--- A UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 X EXCESS me CLAIMS-MADE ES057913345 07/25/2018 07/25/2019 AGGREGATE $ 1,000,000 DEO RETENTION$ 3 r A WORKERS COMPENSATION I PPERRTUTE I I EOR AND EMPLOYERS'LIABILITY YIN 1,000,000 ANY PRRO�PMRIIETgORR/PARTNER/EXECUTIVE BKW57913345 07/02/2018 07/02/2019 EL EACH ACCIDENT $ (Man tory in NH)EXCLUDED? N/A WA STOP GAP 1,000,000 If yyeess EL DISEASE•EA EMPLOYEE.$ DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 2,000,000 under DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is named as an additional insured as respects to their interest in all operations of the named insured subject to policy terms and conditions. Form CG8810 attached. C -TIFIC_ E • /El :...LC. - • CITYFED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Federal Way THE EXPIRATION WITH THE POLICY PROVISIONS. WILL BE DELIVERED IN 33325 8th Ave S Federal Way,WA 98003-6325 AUTH�ORIZtE,D REPRES/ENTATIVE • I ACORD 25(2016/03) 691988-2015 ACORD CORPORATION. All rights reserved. r Puget Sound Training Center A.._47; Helping people turn success into reality PUGET SOUND OIC, INC DBA Puget Sound Training Center 268-270 SW 43rd St-Bldg #3 Renton, WA 98057 Board of Directors Meeting Minutes 6:32 pm July 11,2018 The Board of Directors Meeting was called to order at 6:32 PM. Members present: Joseph Drake- Executive director. Oversees the overall operation of the organization and has the authority to sign contracts. Samantha Nelson- Finance assistance Ron Newton-Board president Peter Gunter- Board member Gloria Barber- Board secretary Jeanette Power-Cooper- Board member Heidi Odom- Board member Absent: None Minutes The minutes of the March 22, 2018 meeting had been read by all members in advance of the meeting. Correction to be made: Peter motioned to approve the minutes, seconded by Jeanette and the minutes were approved. Welcome Ron welcomed Joe back from his "mini vacation", and thanked Marisol and Samantha for their work on the budget. Financial Statements 2"d Quarter(October to December 2017)- Statement of Activity Samantha explained the items which make up the gross profit. She explained that all of the expenses are separated by department, and how the numbers are calculated. The negative numbers for Medical/Dental are a reconciliation issue since the expenses are separated by department. Ron asked about "Space Rent", whether it should be "Rent" and Samantha explained that the names for each account are going to be edited at the time the budget is going to be entered into QuickBooks. Uncategorized expenses have been reconciled, but should have been noted as to what they are. The reason we have expenses separated by department is for funding, and for that reason, we want to minimize the Administration expenses. Last year, we added more categories to Education and Placement & Retention, and eliminated the Job Development category since it was no longer being used. For Employment Verifications, this expense is something we have to pay to verify clients we have placed are still employed, and is related to our contracts. 2"d Quarter(October to December 2017)-Statement of Financial Position Samantha went through the cash we have in each account, assets, depreciation, liabilities. She noted that we no longer have Automobile expenses. G/L # 1160 (Deposits) needs to be researched. Line 83 "ED Salary Payable" should be changed to "Deferred Comp", Note Payable is the loan amount due to Joe. Ron mentioned that the current year portion of the loan should be moved from long-term liability to short-term liability. Samantha noted she believes this will be done at the end of year. 2"d Quarter(October to December 2017)- Budget to Actuals LEP and Rise were over budget—more revenue than anticipated, Food Stamps is under partially due to the contract term. Rise is a pilot program under Food Stamps, which will be going away. "City Grants" is really a contract with Renton, Federal Way, Kent. Samantha thinks we should remove it from Grants and rename "City Contracts". Seattle Foundation Grant, funds not received until January. Uncategorized revenue has been moved, Samantha believes this was Seattle Foundation, but will check. Salaries—over budget due to pay increases and to how the expenses were allocated in the budget. The allocations for next year will align more closely to the time actually spent in each category. Joe will look at the allocations and make sure they are correct and spread out over more categories. Office supplies, telephone expenses are higher, some expenses are higher due to contracts. Insurance is high due to the down payment paid at the beginning of the term. $6700 over budget, mostly due to increased expenses relating to contracts. Changes to be made: 1. Uncategorized income $460.20 - income needs to be explored. 2. G/L # 1160 (Deposits) $3195 needs to be explored. 3. 4100 City Grants needs to explored (moved from "Grants") 4. Uncategorized Line 22 —needs to be explored. Peter motioned to approve the financials, Gloria seconded, the motion carried pending the changes. 2018/19 Proposed Budget Proposed budget has projections based on the actual revenue & expenses for 11 months of the current year and pro-rated for the 12th month. LEP contract is being decreased, so the amount has been reduced. Salaries had been increased due to pay increases and since we may have to hire additional staff(Navigator) if we get the SJI grant, and the amount was further adjusted to budget to cover a 2-3% salary increase and a Navigator's salary, and an increase by 12% of expenses—payroll taxes and medical. Office supplies and classroom supplies were reduced since the current year included purchases related to the Boeing Grant. We bought a copy machine, but have to payon the current contract, and then the Equipment Rental willgo away. $500 was Y added to Legal Fees. Samantha will put a column with the percentage of change from the previous year. Motion to Approve: 1St Peter, 2nd Gloria. Budget was approved. The executive director's Report: Boeing Grant and Seattle Foundation Grants—able to buy two new electric pallet jacks, projector, monitors, computers, copy machine, and phone system. Seattle Job Initiatives—Career Ready Program—Asking for $80,000, help pay for a Navigator and will be training individuals to be placed in manufacturing, and will be networking with the Boeing Foundation to help us get into Boeing. CARF—Another 3 year certificate, which is a great accomplishment City Grants—going through another proposal—allows residents of the cities to get access to free employment and training services. Joe will talk with Renton Reporter to see if we can stuff flyers into newspapers. Anniversary Party—had to cancel due to Joe's illness, but we will hold it next year and need to start planning. OIC of America—would be a good opportunity, and Joe needs to follow-up. Joe feels good about how things are going, and thanked all of the Board Members for being there and not just "rubber stamping" everything. Jeanette asked about the Drug and Alcohol Policy, which was discussed in the last meeting. Joe will verify that the procedures manual has been changed to reflect this. New Business The next meeting is set for August 15`" at 6:30 PM—two meetings in one for 3rd &4th quarter. November 14th --Annual Meeting and 990. The meeting was adjourned at 8:52 PM. Gloria motioned to adjourn the meeting and Peter seconded. • o., 0 CC I C I C I C I C ; C N N 7CP. V) I V) i V) i N i V) i V) i V) 21 a) ; aJ a1 a) a ! a) `p_ QQ Q i a. i Q i Q i Q Q a • • Y co•• • a i : •• • • • . • p • N € Ln € 111 '€ 111 LA € N. i r-1 1 Q I r-1 ,-1 i r-1 r-1 u) 0 . ori rn I-1 03 d' U ? 0 Co r-1 i 0 0 ' 0• • v) • • N of • € O • • ` r +' € t +�+ d4 U CA aJ ••• C -O N • O C i - cu C ' a = N. t.. " U c0 s Q 4— C s cu ' tc. 0 V) : 0 ' L V) i 0 CO C Q ` O CO € ca C 1 ca C O C ' +••• 0) 4p cci vi `� O O O O O to Q W ., `^ (M Ucl)' C i a1 € a) aJ € a) N . L f6 € C L '� 4- r. p e i C € ` CO6 (0 C € +L+ c N CC 0 U p CU Qi 2 € fa }r '+ „a '� .4=' O OU "a C L N NI = c'a "a [ O ++ 4p i ++ m v a) c€ O co : 3 a1r D ca ! -o O ra -. 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I L {n G i U € U Q Q — C • • € -i 7 • C • •• ej Q O • W ^(Yy in • O rds Q (0 = co i N tf4 , : Q Z Q ,_ I O o C �h,,% co ca Q In y` , r ,t, p� c 2 w ••. �.” • C — 0 - > L +,73 f0 1 COf0 0- I -L iO ' ' O € C U H Y cc 411/4. CITY OF CITY HALL 33325 8th Avenue South Fed e ra I Way Federal Way,WA 98003-6325 (253) 835-7000 www cityoffederatway corn City of Federal Way Human Services Contract for 2019-2020 General Fund Authorized Signatures for Invoices I authorize the following individuals to sign invoices and quarterly reports on behalf of: (,'e 5bund oproount-kin i #i'0n (,i1eR (Contracting Agency), for the following? -45) er /4c6.44 fry raYvL (Program Title). Authorizing Joseph Drake Executive Director Signature: (must be signed by (Printed Name) (Title) person who signs the contract, ' generally, Executive Director) 1-131 : y ( t Additional Authorized Signature: hftif-301_,_1 n P I . Sr- P � r�YYa (Printed Name) (Tiller YYI/ �`- t /&3%lq ( ignature) (Date) Additional Authorized Signature: (Printed Name) (Title) (Signature) (Date) Note: It is the responsibility of the contractor to inform the City of Federal Way if they wish to add a name to or delete names from this list. 3/14/2019 Corporations and Charities System i.r,ssCArk9R y and Charities Filing System f` //>I5A1o"%f, '�I" ! / r g ��v3f fiLw rY;f Business Name: PUGET SOUND OPPORTUNITIES INDUSTRIALIZATION CENTER(PUGET SOUND OIC) UBI Number: 602 041 670 Business Type: WA NONPROFIT CORPORATION Business Status: ACTIVE Principal Office Street Address: 270 SW 43RD ST,BUILDING 3,RENTON,WA,98057-4936,UNITED STATES Principal Office Mailing Address: 270 SW 43RD ST,BUILDING 3,RENTON,WA,98057-4936,UNITED STATES Expiration Date: 04/30/2019 Jurisdiction: UNITED STATES,WASHINGTON Formation/Registration Date: 04/26/2000 Period of Duration: PERPETUAL Inactive Date: Nature of Business: EDUCATIONAL tk.61 ERE$ AGENTINFORMAT1ON Registered Agent Name: PUGET SOUND OPPORTUNITIES INDUSTRIALIZATION CENTER(PUGET SO Street Address: 270 SW 43RD ST BLDG 3,RENTON,WA,98057-4936,UNITED STATES Mailing Address: fr,;Pi'44 7; . f: 241.:;</C4 ;a f4 k/11 :P* r r%�,y�,'� : nom.•471:;:c!'" ?'''' - .r " t Title Governors Type Entity Name First Name Last Name GOVERNOR INDIVIDUAL JEANNETTE POWER-COOPER GOVERNOR INDIVIDUAL RON NEWTON GOVERNOR INDIVIDUAL PETER GUNTER https://ccfs.sos.wa.gov/#/BusinessSearch/Businessl nformation 1/2 3/14/2019 Corporations and Charities System Title Governors Type Entity Name First Name Last Name GOVERNOR INDIVIDUAL GLORIA BARBER GOVERNOR INDIVIDUAL JOSEPH DRAKE GOVERNOR INDIVIDUAL HEIDI ODOM Back ( l Filing History Name History Print Return to Business Search https://ccfs.sos.wa.gov/#/BusinessSearch/Businesslnformation 2/2 4/18/2019 Details about Q HELPS MENU Home > Tax Exempt Organization Search > Puget Sound Opportunties Industrialization Center <Back to Search Results Puget Sound Opportunties Industrialization Center EIN:91-2036279 I Renton,WA,United States Publication 78 Data o Organizations eligible to receive tax-deductible charitable contributions.Users may rely on this list in determining deductibility of their contributions. On Publication 78 Data List:Yes Deductibility Code:PC Copies of Returns (990, 990-EZ, 990-PF, 990-T) o Electronic copies(images)of Forms 990,990-EZ,990-PF or 990-T returns filed with the IRS by charities and non-profits. Tax Year 2016 Form 990 Page Last Reviewed or Updated:6-Jul-2018 9. Share $ Print faIRs EiDOin0 r Our Agency Know Your Rights Resolve an Issue Other Languages Related Sites About IRS Taxpayer Bill of Respond to a Notice Espanol U.S.Treasury Rights Work at IRS Office of Appeals E Treasury Inspector Taxpayer Advocate General for Tax Help Service Identity Theft j O{ Administration Protection Contact Your Local Accessibility PyccKI1 USA.gov Office Report Phishing Civil Rights Tieng Viet Tax Stats,Facts& Tax Fraud&Abuse Figures Freedom of Information Act No Fear Act Privacy Policy