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PRHSPSC MINS 04-09-2019City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday April 9, 2019 5:00 P.M. SUMMARY Committee Members in Attendance: Chair Johnson and Committee member Moore Committee Member Excused: Committee member Koppang. Council Members in Attendance: Deputy Mayor Honda, Council member Lydia Assefa-Dawson Staff Members in Attendance: Eric Rhoades, Assistant City Attorney, Chief Andy Hwang, Commander Kurt Schwan, John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Jeff Watson, Human Services Manager, Sara Bridgeford, CDBG/HS Coordinator, Thomas Fichtner, IT Manager, Autumn Gressett, Community Relations/Contract Administrator, and Mary Jaenicke, Administrative Assistant II. Guests: Brian Hoffman, Spectra Chair Johnson called the meeting to order at 5:01 pm Commission Comment: None Committee member Moore motioned to remove Item H. from the April 9 meeting agenda. Chair Johnson seconded. Motion passed. Chair Johnson motioned to move the Quarterly Crime Report after item E. Committee member Moore seconded. Motion passed. Public Comment: None BUSINESS ITEMS Approval of Minutes Committee member Moore motioned to approve the March 12, 2019 minutes as written. Chair Johnson seconded. Motion passed. 2020-2024 Community Development Block Grant (CDBG) Consolidated Plan — Information Only Staff Bridgeford reviewed the timeline for the 2020-2024 CDBG Consolidated Plan. This is the timeline to develop the plan and get through the approval process. The Consolidated Plan is the guiding document for CDBG program for the next five years. Federal Way Youth Action Team — Information Only Staff Bridgeford reported that the Federal Way Youth Action Team (FWYAT) Board of Directors took a vote on how the funds would be used for programs. They had requested $50,000 and were funded $25,000. What will be funded is the Project Pushers program; the program focuses on decreasing juvenile justice involvement and the second contract is directly with FWYAT for the services that they provide. Staff Bridgeford stated that they will come back to Council in October/November to discuss the progress that they have made, the performance on the contracts and then look at the amendment for the contracts in 2020. Family Shelter Grant Update — Information Only Staff Bridgeford reported that FUSION is proceeding with the feasibility study and acquisition of the Econo-Lodge property and have procured architectural services. They should be on track for expending the funds. In regards to the Multi -Service Center (MSC) to date they have served ten families. The K:\PRHSPS Committee\2019\04-09-2019 Mins.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, April 9, 2019 Summary Page 2 families that they are serving now face a number of barriers that they are working thru with limited services. The goal is to get them connected to other services. They are looking for permanent housing solutions. Wide Area Mower Replacement Staff Hutton reported that every year before mowing season this piece of equipment is taken in for its annual service. We were informed that it has transmission issues and would cost $15,000 to repair. This mower has over 2,000 hours on it. It was decided that the best decision was to replace the mower now. There is $94,575.00 in existing reserves and the additional money needed will be taken out of operations to cover the shortage. This is the piece of equipment that mows all of the large areas of the turf. Chair Johnson moved to forward the proposed replacement of a wide area mower and use of replacement reserves to make the purchase of a new wide area mower to the April 16, 2019 consent agenda for approval. Committee member Moore seconded. Motion passed. Quarterly Crime Report Chief Hwang reviewed the staffing levels of the department. They are allocated 134 sworn officer positions and they are currently down five positions. They will hire two entry level applicants. They also have two civilian vacancies. In 2020 they will hire three Transport Officers and one Jail Coordinator. Chief Hwang stated that crime is cyclical and there has been two years of crime reduction for 2017/18. His report included crime statistics, information on response time, overtime, jail services, Field Operations Division and Crime Analysis/Prevention. Chief Hwang stated that they use NIBR numbers, which requires them to keep track of 27 crimes. NIBR is recommended by the FBI; only 30% of the Police Departments across America are using NIBR numbers, the other 70% are still using the unified crime report. The Unified Crime Report only requires that you keep track of nine crimes. In order to be a Nationally Accredited you must use NIBRS, and they are one of seven agencies in the state of Washington that are Nationally Accredited. Broadcasting PRHSPS Committee Meetings Staff Fichtner provided updated information on the Council Meeting Live Stream Statistics. The updated information included 2018 statistics and total views — all time, including playbacks. The statistics also included average concurrent viewers and peak concurrent viewers. On average there is an average of 177.56 views per meeting, 6.125 concurrent viewers, and 12.15 concurrent viewers during peak time. The city has a videographer, if they were to use him, he would utilize the City's cameras, laptop and livestream equipment. He would charge $150 per meeting which would include setup and take down. There would be no production. The City would need to purchase a microphone system that would be used for Committee meetings, Council retreat and other meetings that may take place elsewhere. The cost of the microphones is $30,000. There is money for that, but it has not been appropriated. The cost for three committee meetings per month would cost $450 for a total of $5400 per year. The committee had a long discussion. The next step is Deputy Mayor Honda will meet with Mayor Ferrell regarding this issue. Performing Arts and Events Center Update Staff Gressett updated the Committee on events that took place at the PAEC for the month of March. VisitFW.com link was added to the PAEC Website. The PAEC is working to update their website. 18 Sundays were utilized in 2018. The PAEC was rented / utilized 20 out of 31 days in March. Staff Gressett reviewed the Theater rentals. Total Theater attendance was 2,677. There were two event space rentals. The General Manager and staff attended several outside events. Staff has met with four out of five local resident artist groups to discuss how to move forward with the upcoming season. Future shows are We Will Rock You and Los Lobos. Deputy Mayor Honda inquired if the PAEC increases their costs for the local resident artist groups. Staff Gressett answered that they have not increased their costs since they opened in 2017. The MOU's state that they will review a potential increase; their rent is not PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, April 9, 2019 Summary Page 3 changing for the 2019/2020 season. Chair Johnson asked if there was any way to increase Sunday rentals. Mr. Hoffman stated that they have spoken with numerous church organizations and they do have a Service on Eastdr Sunday. For national touring shows they are not in the market; they can get some of those shows, but most of those shows will go to much larger cities. The Jail Services Contracts are all very similar, so they were presented together. Commander Schwan presented the information Jail Services Contract — Yakima County Jail The Yakima County Jail Costs approximately $800,000 annually Jail Services Contract — Issaquah City Jail The Issaquah City Jail costs approximately $200,000 annually. Jail Services Contract — Puyallup City Jail The Puyallup City Jail costs approximately $150,000 annually. Jail Services Contract — Kittitas County Jail The Kittitas County Jail costs approximately $150,000 annually. The Issaquah and Puyallup jail have guaranteed beds. Yakima does not have a minimum bed guarantee. Yakima County Jail will be used to house inmates for extended stays and will be utilized to house most of their people; the cost is $63.00 a day and Yakima will do all of the transportation. Issaquah jail is $93.00 per day and Puyallup jail is $95.00 per day. Kittitas County is $66.00 and would be used as a backup for emergency situations. The Federal Way Police Department is hiring the three transportation officers to get them to court and back, they will be used for daily transportation. Committee member Moore motioned to move items I, J, K and L to the consent agenda. Chair Johnson seconded. Motion passed. Chair Johnson moved to forward the Jail Services Contracts for the Yakima County, Issaquah City, Puyallup City and Kittitas County contracts to the April 16, 2019 Council consent agenda for approval. Committee member Moore seconded. Motion passed. Agreement Between the Washington Traffic Safety Commission (WTSC) and the Federal Way Police Department to provide Grant Funding for Traffic Enforcement Chief Hwang stated they are seeking to accept a grant in the amount of $3,000 from WTSC. This grant will be used for distracted driving enforcement. Committee member Moore moved to forward the proposed WTSC Agreement to the April 16, 2019 consent agenda for approval. Chair Johnson seconded. Motion passed. MOU between Twin Lakes Plaza, LLC and the City of Federal Way Chief Hwang stated that this is an MOU for Twin Lakes Plaza which is located by Decatur High School. The owner is willing to give free commercial space at the retail center to have a Westside police substation. This is a strategically good location to have officers there. There is no cost for rent or utilities. Deputy Mayor Honda stated that when the substation was opened downtown the first year they did not have to pay rent, and then after that, they had to pay rent. She asked if this would happen at this location. Chief Hwang answered that he would not support that unless it was a small amount. They would have to evaluate it. He added that they do not pay rent at most substations. The downtown substation is a unique situation. Committee member Moore moved to forward the MOU between Twin Lakes Plaza and the City of Federal Way to the April 16, 2019 consent agenda for approval. Chair Johnson seconded. Motion passed. 5 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, April 9, 2019 Summary Page 4 COUNCIL DISCUSSION ON EMERGING ISSUES The Emergency Shelter Guidelines/Criteria was moved to the May 14, 2019 meeting. Senior Commission Chair Johnson visited the Federal Way Senior Center and spoke with some of the participants. They stated that they would like to see more effective two way communication with the Senior community and the City, determining and evaluating the existing resources that are currently available and identifying gaps, creating a communication pipeline with the Senior community, connecting Seniors with amenities such as facilities, services and organizations, mapping the network of Senior serving providers in the City and identifying needs as the population continues to grow. Development of a survey for Seniors, input from older adults in the city as well as service providers and establishing sustainable long term goals and visions for Seniors in the community. The goal for this discussion is to identify the next steps. Deputy Mayor Honda stated that there will be an Ad Hoc committee that will consist of Deputy Mayor Honda, Chair Johnson and committee member Moore. The Ad Hoc committee will report back to the PRHSPS committee. Deputy Mayor Honda stated that she is creating the Ad Hoc committee, because staff does not need to be present for those discussions. This was the process that was used to re-create the Youth Commission. They will get input from all of the Council members. The Mayor has not told her which department would be staffing the commission. A discussion was held on whether or not Chair Johnson and Committee member Moore could both participate in the Ad Hoc committee together. Deputy Mayor Honda has spoken with City Attorney Call and he stated that it would not be a problem. Deputy Mayor would like the Ad Hoc committee to meet once a week and come back to the May PRHSPS committee with preliminary information. The meetings will take approximately 2-3 hours each. Assistant City Attorney Rhoades will confirm that it's ok for Chair Johnson and Committee member Moore to participate together on the Ad Hoc committee. NEXT REGULAR MEETING May 14, 2019 ADJOURNMENT Meeting adjourned at 7:1Op.m. 0