LUTC MINS 04-01-2019 City of Federal Way
City Council
Land Use & Transportation Committee
April 1, 2019 City Hall J]
5:00 �".m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and
Committee member Hoang Tran.
Councilmembers in attendance: Deputy Mayor Susan Honda, Councilmember Lydia Assefa-Dawson, and Councilmember
Martin Moore.
Staff in Attendance: Public Works Director EJ Walsh, Deputy City Attorney Mark Orthmann, Sound Transit Liaison Tony
Doucette,SWM Project Engineer Fei Tang,SWM Project Engineer Kent Smith, Streets Systems Project Engineer John Mulkey,
Senior Traffic Engineer Erik Preston, Water Quality Program Coordinator Leah Myhre, and Administrative Assistant II
Mercedes Tenuta.
1. CALL TO ORDER: Chair Koppang called the meeting to order at 5:01 p.m.
2. PUBLIC COMMENT: There were no public comments.
3. COMMITTEE BUSINESS:
Topic Title/Description
A. Approval of Minutes: March 4, 2019
Committee approved the March 4, 2019 LUTC minutes as presented.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
B. 2019 Storm Pipe Repair Project Phase I—85% Design Status Report and Authorization to Bid
SWM Project Engineer, Fei Tang, gave a brief background of the 2-phase project to repair deteriorated storm
pipes which were identified by the 2018 Storm Drain CCN Inspection and Assessment Project. Mr. Tang
provided a map identifying the project locations, outlined progress to date including completed tasks and
ongoing tasks, and provided the budget information including estimated expenditures and available funding.
Chair Koppang, Deputy Mayor Honda, and Mr. Tang held a brief discussion about how the pipes are prioritized
and the age and the factors that contribute to the life expectancy of the pipes.
Committee forwarded Option #1 (Authorize staff to complete the design and bid the 2019 Storm
Pipe Repair Project Phase I and return to the LUTC and Council for bid award, further reports,
and authorization) to the April 16, 2019 Council Consent Agenda for approval.
• Moved: Tran
• Seconded: Johnson
• Passed: 3-0 unanimously
Committee Members City Staff
Mark Koppang, Chair EJ Walsh,P.E.,Public Works Director
Hoang V. Tran,Member Mcrredes Tenuta,Administrative Assistant 11
Jesse E.Johnson,Member (259)835.2701
C. Brook Lake Center Connector—Bid Award
Street Systems Project Engineer,John Mulkey, provided a project overview map and a brief background stating
two bids received with the lowest responsive, responsible bidder being Talakai Construction, LLC in the amount
of$281,231.50. Mr. Mulkey outlined the budget including available funding and project costs stating the project
is fully funded by the SWM Utility Tax.
Committee forwarded Option #1 (Award the Brook Lake Center Connector project to Talakai
Construction, LLC, the lowest responsive, responsible bidder, in the amount of$281,231.50 and
approve a 10%contingency of$28,123.15 for a total of$309,354.65, approve a budget transfer
from SWM Fund 304 in the amount of $136,482.65, and authorize the Mayor to execute the
contract)to the April 16, 2019 Council Consent Agenda for approval.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
D. RESOLUTION: Intent to Reform the North Lake Management District(NLMD) Number 2 and
Setting of a Public Hearing Date
Water Quality Coordinator, Leah Myhre, on behalf of the North Lake Management District (NLMD) Advisory
Committee, provided a background on what a Lake Management District is, the history of NLMD, lal�e
management district benefits,the current NLMD status, and who makes up the advisory committee. Ms. Myhre
outlined the 2020-29 renewal petition process including its purpose; the boundary and duration; the proposed
assessment rate structure and annual costs; the petition sufficiency, and next steps.
Ms. Myhre and Councilmembers held a brief discussion regarding the stakeholder selection process,the Canada
geese management process, the work plan timeline, and how the public vote is managed.
Committee forwarded the proposed resolution to the April 16, 2019 Council Consent Agenda for
approval.
• Moved: Tran
• Seconded: Johnson
• Passed: 3-0 unanimously
E. Authorization to Accept WA State Transportation Improvement Board Complete Streets Grant
Senior Traffic Engineer, Erik Preston, provided a brief background of the Complete Streets program that
provides flexible funding to local agencies who have adopted a complete streets ordinance and builds streets to
accommodate all users. The City received two(2) nominations and is being awarded $100,000. If authorized to
accept the funding, TIB will work with the City to develop a work plan and select a project consistent with the
City's draft ADA Transition Plan.
Committee forwarded Option #1 (Accept WA State Transportation Improvement Board (TIB)
grant funding for the Complete Streets Project at the intersection of S 320th Street and Pacific
Highway and authorize the transfer of $100,000 from the Traffic Impact Fee account for
matching funds)to the April 16, 2019 Council Consent Agenda for approval.
Moved: Johnson
Seconded: Tran
• Passed: 3-0 unanimously
F. Underground Utility Locating Services Agreement
Public Works Director, EJ Walsh,presenting on behalf of Deputy Public Works Director Desiree Winkler,provided
a brief background of the City's requirement to mark-out city-owned utilities when One Call is requested within
city limits which includes storm facilities, signals and street lights, and city fiber. During the 2019-20 budget
process, Public Works reviewed all of the in-house and contracted services to identify potential savings and
efficiencies. A request for proposals generated one proposal from USIC Locating Services, LLC, Mr. Walsh
Committee Members City Staff
Mark Kophang, Chair EJ Walsh,P.E.,Public Works Director
Hoang V. Tran,Member Mercedes Tenuta,Admimstr-ative Assistant 11
Jesse E.Johnson,Member (253)835-2701
outlined the funding budget and contract cost, which does not include City fiber locates.
Committee forwarded the proposed agreement to the April 16, 2019 Council Consent Agenda for
approval.
• Moved: Tran
• Seconded: Johnson
• Passed: 3-0 unanimously
G. Authorization to Change Sponsor for King County Conservation Futures Funding Award
Public Works Director, El Walsh, presenting on behalf of Surface Water Manager Theresa Thurlow,gave a brief
background about the 2019 CFT fund award of$500,000 which is contingent upon being matched by the money
in the State Legislature budget awarded to Forterra. Due to Forterra being unwilling to enter into a Memorandum
of Understanding with the City and the City's inability to utilize funding of its own to use as matching funds,the
best course is to change the sponsor which would transfer the responsibility of providing matching funds to
Forterra.
Chair Koppang clarified with Mr. Walsh that the $500,000 would either go back to the County or to Forterra to
be held for future acquisition of the specific property if a willing seller is identified.
Deputy Mayor Honda and Mr. Walsh held a brief discussion about the time limit for holding the funds and what
options for extensions are available.
Committee forwarded Option #1 (Authorize staff to submit a request to King County for a change
in sponsor for the Conservation Futures Fund 2019 Award in the amount of $500,000) to the
April 16, 2019 Council Consent Agenda for approval.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
H. Authorization to Apply for Sound Transit System Access Funds
Sound Transit Liaison, Tony Doucette, provided a brief background explaining that jurisdictions within Sound
Transit's service area are allowed to submit up to two (2) applications for funding with the stated goal to help
fund improvements that make it easier for riders to get to and from Sound Transit's stations and facilities.After
review of planned Streets Capital and Transportation Improvement Plans by both Public Works and Community
Development staff, the two p ojects that stood out were the Pedestrian Pathway Improvements to the Federal
Way Transit Center and Signalizing the Intersection at 21St Ave S and S 320"' St. Mr. Doucette outlined each
project's proposed improvements and the next steps in the timeline and process.
Chair Koppang and Mr. Doucette held a brief discussion regarding the Pedestrian Pathways project and the
nature of the access.
Public Works Director, EJ Walsh,clarified to Chair Koppang that this item is information only and is on the Council
Susiness Agenda for April 17, 2019. It's the Committee's choice if they would like to make a motion to
recommend
No motion(s)made.
Committee Members City Staff
Mark Koppang, Chair EJ Walsh,P.E.,Public Works Director
Hoang V. Tran,Member Mercedes Tenuta,Adirwustrative Assistant II
Jesse E.Johnson,Member (25.3)8.35-2ZOI
4. OTHER:
A. Presentation by Timothy Larson with the University of Washington regarding the Ultrafine Particle
Study
Chair Koppang introduced John Resing, who has served in a number of capacities in the City and has involvement
with helping citizens understand the impacts of aviation and airports He stated Mr. Resing will provide a brief
introduction to Professor Timothy Larson.
John Resing, a member of the both the Advisory Committee for the Ultrafine Particle Study and a member of the
Airport StART committee, spoke to urge the Council to consider encouraging the University of Washington (UW)to
extend the Ultrafine Particle Study by making measurements at ground level along the Pacific Coast as well as extend
into the vertical dimension by making measurements in Federal Way from a drone at various altitudes. Mr. Resing
also suggested the Council adopt a resolution supporting UW undertaking the design of a permanent ultrafine
monitoring network and establish a consultant to act as Council staff dedicated to airport matters to allow for the
continuity of knowledge and information.
Professor Timoth+ Lar-Vi-i, with the University of Washington and Co-PI on the Ultrafine Particle Study, explained
how ultrafine and ultra-ultrafine particles are measured using units called microns and nanometers. Professor
Larson outlined and presented information regarding the inflammatory health effects of the ultrafine particles, how
the particles are dispersed and where they are found, various monitoring instruments, school sites as good
candidates for monitoring, and the how additional monitoring is needed to support health impact studies near the
airport.
5. FUTURE MEETINGS/AGENDA ITEMS:
The next LUTC meeting will be held on May 6, 2019 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURNMENT: The meeting was adjourned at 6:41 p.m.
Attest: Approved by Committee:
�lc� 4:::T
Mercedes Tenuta, Administrative Assistant II Date
Committee Members City Staff
Mark Koppang,Chair EJ Walsh,P.E.,Public Works Director
Hoang V. Tran,Member Mercedes Tenuta,Administrative Assistant II
Jesse E.Johnson,Member (253)835-2701