FEDRAC MINUTES 10-23-2018 CITY 4F
Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, October 23, 2018 Federal Way City Hall
4:30 p.m. SUMMARY MINUTES Hylebos Conference Room
CALL TO ORDER: Committee Chair Duclos called the meeting to order at 4:30 p.m.
COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Tran, Councilmember Assefa-
Dawson (via telephone for the beginning portion of the meeting)
COMMITTEE MEMBER EXCUSED:
COUNCILMEMBERS IN ATTENDANCE: Deputy Mayor Honda, Councilmember Koppang
STAFF MEMBERS IN ATTENDANCE: Finance Director, Ade Ariwoola; City Attorney, Ryan
Call; Parks and Recreation Director, John Hutton; Parks and Recreation Deputy Director,
Steve Ikerd; Public Works Director, EJ Walsh; Community Relations Liaison/Contract
Administrator Autumn Gressett; IT Manager, Thomas Fichtner; City Clerk, Stephanie
Courtney; Community Development Director, Brian Davis; Accounting Manager, Kristen
Trivelas; Financial Analyst, Hardeep Goraya; Administrative Assistant, Robyn Buck
OTHERS PRESENT: Dana Hollaway, Federal Way citizen; Clifford Gherett, Squaw Peak
Properties LLC; Judy James, Green Grotto LLC
PUBLIC COMMENT: Mr. Gherett spoke in regards to the retail sales tax that could be
generated by marijuana sales. He states that there is $20m in total sales per year that could
potentially be for the city. City could get 3.15% in sales tax revenue. Marijuana excise tax is
about $200k. WALCB has allocated four stores in Federal Way. Mr. Ariwoola said the $20m
is not accurate because when you add four stores in Federal Way, this would reduce the
amount of sales for all surrounding stores. It would not necessarily create new demand.
APPROVAL OF SUMMARY MINUTES:
Motion to approve the minutes from September 25, 2018 as written; motion seconded
and carried 3-0.
Motion to approve the minutes from the October 8, 2018 Special FEDRAC meeting as
written; motion seconded and carried 3-0.
Tuesday, October 23, 2018 Page 1
CITY 4F
Federal Way
ORDINANCE: AMENDING BUSINESS REGISTRATION CODE SECTIONS: Presented by City
Attorney, Ryan Call.
The Ordinance is to change City Code to set a definition for doing business in Federal Way,
adding a threshold. The language in the Ordinance was dictated by the AWC.
Motion to forward the proposed ordinance to the First Reading on November 6, 2018;
motion seconded and carried 3-0.
GRANT ACCEPTANCE —WASHINGTON STATE ARCHIVES TECHNOLOGY TOOLS GRANT
AWARD: Presented by City Clerk, Stephanie Courtney.
The City requested and was granted $26,455. This grant money will fund the purchase of
the software needed to consolidate/archive Public Records Requests. This software will
provide consistency for citizens and necessary tracking state reporting.
Motion to forward the proposed Agreement to the November 6, 2018 consent agenda for
approval; motion seconded and carried 3-0.
PURCHASE OF PUBLIC RECORDS REQUEST SOFTWARE — GOVQA WITH LOCAL GRANT
AWARD: Presented by IT Manager, Thomas Fichtner.
The first year is covered via the grant at $26,455. Ongoing costs to maintain are $23,600
per year. This software would reduce staff time, increase transparency for citizens, and can
circumvent a liability issue. This is an annual contract and can be canceled in 2020 if Council
desires.
Motion to forward the proposed GOVQA purchase to the November 6, 2018 consent
agenda for approval; motion seconded and carried 3-0.
PAEC SIGNAGE CONCEPTS AUTHORIZATION TO BID: Presented by Community Relations
Liaison/Contract Administrator Autumn Gressett.
Ms. Gressett presented a PowerPoint depicting some of the PAEC sign concepts and the
best visibility points. This $100k will cover the design concepts.
Motion to forward the authorization to solicit proposals based on the presented sign
concepts to the November 6, 2018 consent agenda for approval; motion seconded and
carried 3-0.
Tuesday, October 23, 2018 Page 2
CITY OF
Federal Way
RESOLUTION: 2018 FEE SCHEDULE AMENDMENT: Presented by Community Development
Director, Brian Davis.
To prepare for the upcoming budget, Mr. Davis is proposing a 5% increase in Community
Development related fees. He commented that one employee left the department in 2017
and eight have left thus far in 2018. Proposed electrical fees are an increase of 15%, land
use has not had an in-depth review of fees in a long time. All other Community
Development fees have been updated by 7%. There will be an additional CPI adjustment in
January. These fee increases will also help to bolster those employees left in the
department. Councilmember Tran thinks this is too early. He would rather wait for the
budget debate. Mr. Davis says this has to happen now. Employees are leaving every day.
Mr. Davis does not think these fee increases will deter development. These increases will
not over burden the small business owners.
Motion to forward the proposed resolution to the November 6, 2018 business agenda for
approval; motion seconded and carried 2-1.
VOUCHERS— SEPTEMBER 2018: Presented by Finance Director, Ade Ariwoola.
There were no questions on the vouchers.
Motion to forward the Vouchers to the November 6, 2018 consent agenda for approval;
motion seconded and carried 3-0.
MONTHLY FINANCIAL REPORT— SEPTEMBER 2018: Presented by Finance Director, Ade
Ariwoola.
Mr. Ariwoola summarized the Monthly Financial Report. Notable areas included:
• General Fund —As of the end of September we will have about $5.6m. The reserve
should be about $9m, which will most likely happen at the end of the year.
• PAEC — Shows the operation expenditure and revenue
• Police Overtime — Refer to the chart for billable and non-billable overtime. Non-
billable is down compared to last year.
• Admissions Tax — 2017 actual was $547k, 2018 year to date budget $663k, year to
date actual $626k.
Motion to forward approval of the MONTHLY FINANCIAL REPORT—SEPTEMBER 2018
to the November 6, 2018 consent agenda for approval; motion seconded and carried 3-0.
NEXT MEETING: Tuesday, November 27, 2018 @ 4:30 p.m.
MEETING ADJOURNED: 5:44 p.m.
Tuesday, October 23, 2018 Page 3