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Parks Comm MINS 05-02-2019CITY OF FEDERAL WAY PARKS AND RECREATION PARKS AND RECREATION COMMISSION May 2, 2019 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Present: Chair Laura Belvin, Michael Campsmith, Dawn Coggins, David Berger, and Dave Wilson. Excused: George Pfeiffer and Roger Flygare Unexcused: Bobby Jennings Staff. Steve Ikerd, Parks Deputy Director, Jason Gerwen Parks & Facilities Manager and Mary Jaenicke, Parks Adm. Asst. II. Guests: Wayne Carlson, AHBL Chair Belvin called the meeting to order at 6:31 pm. None PUBLIC FORUM APPROVAL OF MINUTES Commissioner Coggins moved to approve the April Parks and' Recreation Commission regular meeting minutes as amended with one change adding Commissioner Berger to the attendance in the minutes. Commissioner Berger seconded. Motion passed. COMMISSION BUSINESS Election of Vice -Chair Commissioner Berger nominated Commissioner Coggins for Vice -Chair. There were no further nominations for Vice -Chair. A vote was held and it was unanimous to vote Commissioner Coggins as Vice -Chair. PROS Plan Wayne Carlson reviewed the changes that were made to the PROS Plan. Some of the comments were not received until late that afternoon, and will be added. Mr. Carlson went through the plan and reviewed the changes made. Commissioners added additional suggestions. Commissioner Berger motioned that the commission should recommend approval of the final draft plan with the amended changes discussed tonight plus what Commissioner Berger submitted to Staff Gerwen today, which is in the needs part of the plan for Sacajawea Park. One of the identified needs is permanent frontage improvements, landscaping improvements along the Dash Point Road side of the Park. Discussion was held. Commissioner Berger stated that there is a discrepancy between what is identified as a need and the fact that that need is not on the list of future improvements. Chair Belvin stated that there are a lot of needs that are not in the plan. Discussion continued on whether or not it should be in the Parks Plan. It was decided to add the statement "Work with Public Works to improve", and to remove it from the needs assessment. The motion was amended to recommend the final draft with the final changes. Vice -Chair Coggins seconded. Motion passed. g:\parks comm mtg notes\2019\05-02-2019 minutes.doc Parks and Recreation Commission May 2 2019 Page 2 Park Code Sub -committee signup Staff Gerwen distributed the Park Code from other municipalities. Meeting dates and the process was discussed. The committee will consist of Chair Belvin and Commissioners Campsmith and Wilson. Staff Gerwen will send the sub -committee a list of potential meeting dates. STAFF REPORTS Blueberry Farm Masterplan Staff Gerwen reported that the goal was to have a final plan updated but staff was unable to get the plan finalized. Staff Gerwen provided a list of items that came out of the Parks Appreciation Day meetings with Shelly Pauls and other volunteers. They have a desire to do everything right now, which is not possible staffing wise and financially. Staff Gerwen reviewed the Hylebos Blueberry Farm Action Items. Tasks have been broken into current tasks that are high, medium and low tasks. The high priority tasks include irrigation, mowing, weeding, spraying the weeds, keeping the undergrowth down, and finishing the fence. There are some people that have commercial grade mowers, and they have volunteered to mow the area. We still need to identify a funding source for the shed and the Sani-can structure. Wedgewood Park Update Staff Gerwen reported that he had a volunteer group out to spread the quarry sand; they were expecting a group of 50-60 and only had 13 people. Staff Gerwen is not happy with how the pathways turned out and he will have Park Maintenance staff repair and improve the paths. The fence is down and the kids are playing on the playground. Parks Appreciation Day Recap The numbers were down this year. We had a total of 194 people for a total 496 hours. The Commission felt the event went very well. OTHER BUSINESS Staff Gerwen attended the Park Pals meeting earlier in the week. Park Pals is a 501C(3) non-profit group that was established between 2010-2011. They support French Lake off -leash Dog Park. They have a membership fee and collect dues, and they make investments to the Dog Park with that funding. They have always wanted to have a shelter at the park and have narrowed the shelter down to a 10x10 building. They have some funding that they can donate and have some people with construction skills that would be able to build it. Because of its size, the structure does not need a permit. Commissioner Campsmith moved that the Parks Commission support the effort of Park Pals to build a shelter at the French Lake Dog Park. Vice -Chair Coggins seconded. Motion passed. Staff Gerwen discussed the staffing struggles in Parks Maintenance with the commission. Normally we have 25 seasonal staff hired, we currently have eight hired, and there are no applications on file. The starting wage has been increased from $12.68 to $16.44. We are still $2.00 less an hour than King County's starting wage and approximately $3.00 less than Kent. They can work a maximum of 1200 hours. Staff Gerwen asked that the Parks Commission talk to anyone that may be interested. Due to the increase in Prevailing Wage, all landscaping is now done in-house, which has added to the workload. NEXT MEETING/AGENDA ITEMS Commission Business Park Code Sub -Committee update Red, White and Blues sign-up Cancellation of August Parks Commission meeting g:\parks comm mtg notes\2019\05-02-2019 minutes.doc Parks and Recreation Commission May 2 2019 Page 3 Staff Reports Approved PROS Plan recap ADJOURNMENT A motion was made by Vice -Chair Coggins and seconded by Commissioner to adjourn the meeting. Chair Belvin adjourned the meeting at 7:57 pm. g:\parks comm mtg notes\2019\05-02-2019 minutes.doc