LUTC MINS 05-06-2019 City of Federal Way
City Council
Land Use & Transportation Committee
May 6, 2019 City Hall
5:00 P.M. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and
Committee member Hoang Tran.
Councilmembers in attendance: Deputy Mayor Susan Honda and Councilmember Lydia Assefa-Dawson, and
Councilmember Martin Moore.
Staff in Attendance: Community Development Director Brian Davis, Public Works Director EJ Walsh, Deputy Public Works
Director Desiree Winkler, Deputy City Attorney Mark Orthmann, Sound Transit Liaison Tony Doucette, City Traffic Engineer
Rick Perez, Surface Water Manager Theresa Thurlow, and Administrative Assistant II Mercedes Tenuta.
1. CALL TO ORDER: Chair Koppang called the meeting to order at 5:00 p.m.
2. PUBLIC COMMENT:
Caen#lie Peterson spoke regarding item I and encouraged the Councilmembers to think intentionally about the process for
engaging the community. She plans on forwarding an equity tool that would assist in taking an equitable approach to solving
the problems the City is facing.
3. COMMITTEE BUSINESS:
Topic Title/Description
A. Approval of Minutes: March 25 and April 1, 2019
Committee approved the March 25 and April 1, 2019 LUTC minutes as presented.
Moved: 3ohnson
• Seconded: Tran
• Passed: 3-0 unanimously
B. RESOLUTION: Setting a Public Hearing Date for the 2020-25 Transportation Improvement Plan
City Traffic Engineer, Rick Perez, stated that per State law each year the City is required to adopt the
Transportation Improvement Plan that outlines the transportation capital improvements planned for the next 6
years. A minimum of one (1) public hearing is required on the revised plans and the resolution presented is to
set the date for the hearing on June 18, 2019.
Committee forwarded the proposed Resolution to the May 21, 2019 Council Consent Agenda for
approval.
• Moved: Tran
• Seconded: Johnson
• Passed: 3-0 unanimously
Committee Members City Staff
Mark Kopp vyg, Chair EJ Walsh, P.E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta,Administrative Assistant II
Jesse E.Johnson, Member (253)835-2702
C. ORDINANCE: Approving the Federal Way Link Extension Project Development Agreement
Sound Transit Liaison, Tony Doucette, provided a brief project history including a map of the alignment and a
graphic of the Federal Way Transit Center Station. City staff have been developing this agreement with input
from City Council, staff, and the public. The standards within the agreement are based on City code, the City's
comprehensive plan,established best practices, and acceptable engineering standards of practice. Mr. Doucette
provided an outline of the agreement's sections, highlighted key elements of the agreement which would benefit
the City, and identified the schedule and next steps.
Mr. Doucette and Councilmembers held a brief discussion regarding the school district's involvement, the
alignment, weekend work, permitting, surplus property process, artwork for the station, and fiber optic
improvements for operations.
Committee forwarded the proposed Ordinance to First Reading on May 21, 2019.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
D. RESOLUTION: Adopt City of Federal Way Americans with Disabilities Act Transition Plan
Deputy Public Works Director, Desiree Winkler, gave a brief background about the Americans with Disabilities
Act (ADA) and the requirement of government agencies to have an ADA self-assessment and transition plan.
Stage 1 of the City's plan focuses on the public rights-of-way in City Center with the recommendation to classify
$1M of the non-compliant facilities as barriers and require replacement. Ms. Winkler stated that staff completed
public outreach that was met with overall positive feedback and support of the City's commitment to remove
barriers and outlined the next steps in the process.
Committee forwarded the proposed Resolution to the May 21, 2019 Council Consent Agenda for
approval.
Moved: Tran
• Seconded: Johnson
• Passed: 3-0 unanimously
E. ORDINANCE: Update the Limited Right-of-Way Use Permit Code
Deputy Public Works Director, Desiree Winkler, provided a brief background about the right-of-way permit
process and purpose. The proposed ordinance would streamline the process that is currently pretty extensive
and staff-intensive no matter how small or large the project is. The code change would not change anything for
larger projects but allow the simple right-of-way jobs a separate process to save time and be more efficient.The
proposed change would also add an insurance requirement.
Committee forwarded the proposed Ordinance to First Reading on May 21, 2019.
Moved: Johnson
• Seconded: Tran
Passed: 3-0 unanimously
F. Agreement with XG Communities, LLC for Small Wireless Asset Services
Deputy Public Works Director, Desiree Winkler, provided a brief background for the need to keep up with
technology and 5G networks. Federal Law requires that public agencies open up use of the right-of-way to
accommodate wireless technologies.A request for proposals was issued in November of 2018 with one proposal
received from XG Communities, LLC with scope of services that includes marketing City infrastructure to speed
up deployment of 5G technology; manage deployment to minimize impact to City resources; honor the City's
design standards and permitting requirements; and maximize revenue. Ms. Winkler outlined the financial
impacts including costs and revenue.
Committee Members City Staff
Mark Koppxr q, Chair EJ Walsh, P.E., Public Works Dif e ctor
Hoang V. Tran, Member Mercedes Tenuta,Administrative Assistant 11
Jesse E.Johnson,Member (253)835-2701
Ms. Winkler, Chair Koppang, and Deputy City Attorney Mark Orthmann held a discussion regarding the master
lease agreements with the carriers that will be implemented to protect the City, maximize revenue,and recover
costs.
Committee forwarded Option #1 (Approve the agreement with XG Communities, LLC for small
wireless asset services) to the May 21, 2019 Council Consent Agenda for approval.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
G. Authorization to Reallocate Expenditures to Advance Grant Funded Transportation Projects
Deputy Public Works Director, Desiree Winkler, provided a brief background regarding three (3) projects that
received grant funding that weren't scheduled to start receiving the funds or begin until 2021/22 but the Puget
Sound Regional Council is requesting the City to advance these grant funded projects to start expenditures in
2019 in order to meet funding obligation targets. The Streets Capital Fund (306) has enough matching funds to
start the projects early due to delay in other projects. Council authorization is required to start expenditures in
FY2019.
Committee forwarded Option #1 (Authorize the reallocation of expenditures in the 2019 Capital
Streets Fund(306) in order to advance grant funded transportation projects)to the May 21, 2019
Council Consent Agenda for approval.
Moved: Tran
• Seconded: Johnson
• Passed: 3-0 unanimously
H. Authorization to Submit a Proposal for the Washington Conservation Corps Individual Placement
Program (WCC IP)
Surface Water Manager,Theresa Thurlow, provided a background regarding the Washington Conservation Corp
(WCC)program to provide experience to newly graduating individuals seeking a career that improves the natural
environment.The WCC sent out a Request for Projects with a deadline of May 9, 2019.The two projects that the
Surface Water Management Division would like to propose are the design of the Larson-Justice Conservation
Property Restoration and the 2019/20 Storming the Sound with Salmon in the Classroom. Ms. Thurlow identified
the cost share of the City as $25,000 and the remaining salary from October 7, 2019 — September 3, 2020 is
provided by the WA Department of Ecology.
I. Rental Housing Inspection Program Update
Community Development Director, Brian Davis, provided a brief program analysis indicating that staff analyzed
rental housing inspection programs of regional jurisdictions and reviewed elements such as inspection
frequency, inspectors, registration fees, complaint process, and exemptions. Mr. Davis outlined the resources
required including staffing needs and other overhead costs based on initial program analysis.
Mr. Davis and Councilmembers held a robust discussion regarding the alignment with the state bill, stakeholder
meetings, inspector training, and advertisement options.
Committee forwarded the Rental Housing Inspection Program Update to the May 21, 2019
Council Agenda for presentation.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
Committee Members City Staff
Mark ,; Chair E7 Walsh, P.E., Public Works Du ector
Hoang V. Tran, Member Mercedes Tenuta,Administrative Assistant II
Jesse E.Johnson, Member (253)835-2701
4. OTHER
5. FUTURE MEETINGS/AGENDA ITEMS:
The next LUTC meeting will be held on June 3, 2019 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURNMENT: The meeting was adjourned at 7:03 p.m.
Attest: Approved by Committee:
- 3
Mercedes Tenuta, Administrative Assistant II Date
Committee Members City Staff
Mark Koppang, Chair E7 Walsh,P.E.,Public Works Director
Hoang V. Tran, Member Mercedes Tenuta,Administrative Assistant Ii
Jesse E.Johnson, Member (253)835-2701