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PRHSPSC PKT 06-11-2019City of Federal Way City Council Parks, Recreation, Human Services & Public Safety Committee June 11, 2019 City Hall 5:00 p.m. H lebos Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMISSION COMMENTS 4. COMMITTEE BUSINESS Topic Title/ Description Presenter Page Action or Info A. Approval of May 14, 2019 Minutes 3 Action B. King County — Youth Athletic Sports Grant Geddes 7 Action C. Monthly Report on PAEC Operations Gressett 9 Update D. Award a contract to MacDonald Miller for HVAC Controls Ikerd 13 Action Upgrade E. Pierce Transit Extra Duty Police Services Agreement Hwang 15 Action F. CDBG 2020-2024 Consolidated Plan 5. OTHER Topic Title/ Description A. King County Youth Detention B. $80,000 Youth Violence Funding C. Emergency Shelter Guidelines / Criteria 6. ADJOURNMENT Bridgeford N/A Discussion Presenter Info Wheeler -Smith Presentation Clark Presentation Honda Discussion NEXT REGULAR MEETING: July 9, 2019 Committee Members City Staff Jesse Johnson, Chair John Mutton, Parks Director Mark Koppang Mary Jaenicke, Administradve Assistant II Martin Moore 1 K:\PRHSPS Committee\2019\06-11-2019 Agenda.doc This Page Left Blank Intentionally City of Federal Way City Council PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday May 14, 2019 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Johnson, Committee members Koppang and Moore Council Members in Attendance: Deputy Mayor Honda Staff Members in Attendance: Eric Rhoades, Assistant City Attorney, Chief Andy Hwang, Commander Casey Jones, John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Jason Gerwen, Parks & Facilities Manager, Tony Doucette, Sound Transit Liaison, Sara Bridgeford, Human Services Manager, Bill Vadino, Policy Advisor, Autumn Gressett, Community Relations/Contract Administrator, and Mary Jaenicke, Administrative Assistant II. Guests: Brian Hoffman, Spectra, Wayne Carlson, AHBL Chair Johnson called the meeting to order at 5:02pm Commission Comment: None Committee member Moore motioned to add ST3 OMF and Potential Letter to the agenda as item B. Committee member Koppang seconded. Motion passed. Public Comment: Federal Way School District Students Chase Roberts and Cornelio Rodriguez presented their STEM project on how to reduce dog waste at Saghalie Park. Their presentation was about how pet waste is bad for the environment and the benefits of building waste stations that would include pet waste supplies to reduce the amount of animal waste. BUSINESS ITEMS Approval of Minutes Committee member Moore motioned to approve the April 9, 2019 minutes as written. Committee member Koppang seconded. Motion passed. ST3 OMF and POTENTIAL LETTER — Information Only Deputy Mayor Honda presented the background information. The Council sent a letter to the Sound Transit Board regarding where they would like the OMF site to be placed. Sound Transit (ST) held a sub- committee meeting and one of the items on the agenda was regarding locations for the OMF site down south. Deputy Mayor Honda has made phone calls and sent emails to the members of the ST committee asking them to reconsider the Federal Way sites and the reasons why. She did not get any response from them. King County Council member Dave Upthegrove is a member of the committee and he made a motion to remove the Dick's site and wanted the 316th site in Federal Way to be removed. They chose three sites to move forward; those sites are Midway, South 336th and South 344th in Federal Way. This will go to the full Sound Transit Board on May 23. Deputy Mayor Honda has spoken with Mayor Ferrell and decided that they need to send another letter. The Council does not meet until May 21 and they would like to get the letter written prior to the May 21 Council meeting and have the Council vote on it, and send it to the ST Board on May 22. Staff Doucette reviewed the process that has taken place. The South 336th site has had the least amount of public opposition. The Council discussed their concerns regarding the Federal Way sites and that the Midway site makes the most sense. Committee member Moore asked that in addition to the letter is there anything else that Council could do. Deputy Mayor Honda stated that they could go to their meeting on May 23rd and speak. Staff Doucette added that the tool that Kent used to justify removing the Dick's site was submitting their sub -area plan. Staff Vadino will draft a letter for Committee's review. Information in the letter will include removing consideration K:\PRHSPS Committee\2019\05-14-2019 Mins.doc 3 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, May 14, 2019 Summary Page 2 of the Federal Way sites, and support the two Midway sites. Chair Johnson also suggested contacting King County Council member Pete von Reichbauer. Resolution to Adopt the 2019 Parks, Recreation and Open Space Plan Staff Gerwen reported that there have been a few more changes to the PROS Plan since the Council last reviewed it. The Parks Commission voted to approve the plan at their May meeting and to forward it to Committee and full Council for approval. No discussion was held. Committee member Koppang moved to forward the proposed resolution to the May 21, 2019 consent agenda for approval. Committee member Moore seconded. Motion passed. Federal Way Youth Action Team — Capacity Building and Community Support Agreement Staff Bridgeford reported that in the 2019-20 budget process Council allocated $25,000 to the Federal Way Youth Action Team. This is a performance based contract, and the total amount of this agreement is $13,500.00. This funding is for community support and capacity building. They will focus on youth development and violence prevention. Two components will be provided: The development of Critical Incident Response protocol which will include a training session in 2019 and Capacity Building that will include two community events. Committee member Moore moved to forward the proposed Agreement to the May 21, 2019 consent agenda for approval. Committee member Koppang seconded. Motion passed. Federal Way Youth Action Team — Progress Pushers Agreement Staff Bridgeford reported that Progress Pushers provides curriculum -based social -emotional learning to Federal Way youth. The program focuses on serving youth on probation and youth at risk. The total amount of this agreement is $11,500.00. They will provide eight workshops. Committee member Koppang moved to forward the proposed Agreement to the May 21, 2019 consent agenda for approval. Committee member Moore seconded. Motion passed. Monthly Report on PAEC Operations — Information Only Staff Gressett updated the Committee on events that took place at the PAEC for the month of April. The PAEC was rented / utilized 21 out of 30 days in April. Staff Gressett reviewed the Theater rentals. Total Theater attendance was 3,728, which is a 39% increase from March. There were three event space rentals. The General Manager and staff attended several outside events and the General Manager was appointed to the LTAC Committee. Spectra hired a part-time Banquet Manager. The new show announcement is Super Diamond on June 21. Discussion was held on ways to increase event space rentals, and issues with being able to purchase tickets on-line. The Humane Society for Tacoma and Pierce County Agreement for Shelter and Related Services Commander Jones provided the background information. The city has beencontracting with the Humane Society for Tacoma and Pierce County since 2011. The Humane Society provides many services including reuniting lost animals with their owners and adopting found animals with a new family. The rates for their services have steadily been increasing every year. This year there was a substantial increase in their pricing. The City of Federal Way formed a coalition with other jurisdictions to negotiate with the Humane Society. Those contract negotiations broke down and the city negotiated with them individually. After researching other alternatives they decided that a contract with the Tacoma and Pierce County Humane Society is their best option. The Federal Way Police Department is happy with the services that they receive. Committee member Koppang inquired if they were a no -kill shelter, Commander Jones was not sure, but that he would let them know prior to the next Council meeting. Committee member Moore stated that he would not be able to support a shelter if it was not a no -kill shelter. There was discussion on whether or not the city could run a shelter in the future. There are no other options at this time. Committee member Koppang moved to forward the proposed Humane Society contract to the May 14, 2019 consent agenda for approval. Committee member Moore 4 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, May 14, 2019 Summary Page 3 seconded. Chair Johnson and Committee member Koppang voted aye and Committee member Moore voted nay. Commander Jones came back to the meeting and reported that it is a no -kill shelter unless it's been discovered that it's a dangerous dog that has severely bitten or attacked a person, and has gone through the appeal process or if the animal has been severely injured King County Housing Authority Agreement Chief Hwang stated that the department has had an agreement with them for the past 22 years. The purpose of this agreement is to coordinate efforts to reduce and/or eliminate criminal activity within public housing developments that are owned and operated by King County Housing Authority. They are requesting to update and renew the existing contract. No discussion was held. Committee member Koppang moved to forward the proposed Agreement to the May 21, 2019 consent agenda for approval. Committee member Moore seconded. Motion passed. Washington Auto Theft Prevention Authority (WATPA) Automatic License Plate Reader Mini - Grant Chief Hwang reported that the WATPA awards mini -grants to assist agencies fighting auto thefts. The department applied for a $20,000 grant to purchase an automatic license plate reader. The matching fund is $2,700 to receive the grant. The department currently has three vehicles that are equipped with ALPR technology. The vehicles average 60,000-90,000 reads per month and results in the recovery of stolen vehicles and occupied stolen arrests. Committee member Moore moved to forward the proposed acceptance of the WATPA mini -grant to the May 21, 2019 consent agenda for approval. Committee member Koppang seconded. Motion Passed. Puget Sound Auto Theft Task Force (PSATT) Amended and Restated Interlocal Cooperate Agreement The Federal Way Police Department has been a member of this task force since 2017. The Interlocal agreement is being amended to add the Port of Seattle, City of Redmond and the City of Puyallup. No discussion was held. Committee member Koppang moved to forward the proposed Puget Sound Auto Theft Task Force amended and restated Interlocal Cooperative Agreement to the May 21 consent agenda for approval. Committee member Moore seconded. Motion passed. Chief Hwang informed the committee that the Department was increasing its hiring bonus for hiring three lateral officers from $7,500 to $10,000. The department is trying to stay competitive with Police Departments in other jurisdictions. The bonus is paid out in increments; there are certain benchmarks that they must pass. COUNCIL DISCUSSION ON EMERGING ISSUES Emergency Shelter Guidelines/Criteria No discussion was held. The closing of the Econo-Lodge was extended another month, and FUSION hopes to start housing families in January. Senior Commission The committee reviewed the ordinance for the Senior Commission. Committee member Koppang had one change to the ordinance. Staff Hutton was asked if the Mayor had made any decisions on who would be staffing the commission. Staff Hutton answered that he has spoken with him and expressed his concerns about which department would staff the commission. A major concern is that the Parks department has a Senior Recreation Coordinator and providing recreation for seniors is what he excels at; most of the concerns that staff Hutton has heard expressed by seniors seem to revolve around social services. We could be putting a very talented employee in a position of failure because his position is not Human Services related. At this point the Mayor has not made a decision. Staff Hutton is also concerned PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, May 14, 2019 Summary Page 4 that the Parks Department currently staffs three commissions and a Council Committee; there is a lot of work for staff that takes place before during and after these meetings. Staff Hutton also acknowledged that Human Services is a staff of two and supports two commissions. Committee member Moore added that the Senior Commission does not need to meet every month, they could meet quarterly. Committee member Koppang said that this is a new commission and we don't know what the demand is, and there is limited Social Services funding. The commission will not provide social services, but we will be facilitators to find solutions. Deputy Mayor Honda stated that the Diversity Commission has gone from monthly meetings to quarterly meetings, and held sub -committee meetings if necessary and staff did not attend the sub -committee meetings. Committee member Moore moved to forward the proposed ordinance with the amended changes on page two of four striking out "he or she" to the May 21, 2019 Council Business agenda for approval. Staff Rhoades stated that this item was placed on the agenda for discussion only not for action, and it's not appropriate if it was not on the agenda as an action item. Discussion was held about possibly having it placed on the June 4 Council agenda. Committee member Moore withdrew his motion. Homelessness Task Force Recommendation Review The recommendations will be on the agenda for future meetings, and will be discussed section by section. Staff will be prepared to provide information on the recommendations. The committee will make recommendations knowing that there may not be funding available at this time and those recommendations will be forwarded to the full Council for adoption. The committee will use the same process that was used for the Violence Prevention recommendations. The city did not receive money from the state to hire a Coordinator to coordinate services for people experiencing homelessness. Chair Johnson requested that the committee be prepared to discuss the recommendations at the June meeting. Approximately 30 minutes will be allowed at each meeting for discussion and the recommendations will be prioritized. NEXT REGULAR MEETING June 11, 2019 ADJOURNMENT Meeting adjourned at 6:59p.m. SUBJECT: KING COUNTY — YOUTH ATHLETIC SPORTS GRANT POLICY QUESTION: Should the City of Federal Way accept a $250,000 King County Youth Athletic Sports Grant for Saghalie field turf replacement? COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: lune 11, 2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Stephen Ikerd Deputy Director DEPT: Parks .....................................................................................................................I.._........................_. ......................................................................................................................................................................................_.............._...._.........................................._....._........................................._...._..................._........_..._......_.... Background: Staff applied for a KC Athletic Sports Grant earlier this year and we were just notified that the City will be awarded $250,000 to apply to the replacement of the artificial turf at Saghalie Park. This turf has reached its useful life and staff is working out the final details for this replacement project and will be back to Council soon with an award request. Attachments: King County Youth Athletic Sports Grant overview. Options Considered: Option 1 - Accept the grant award of $250,000 for Saghalie artificial turf replacement. Option 2 - Do not accept the grant award of $250,000 for Saghalie artificial turf replacement and provide staff direction. MAYOR'S RECOMMENDATJON: Option 1 r le -1 MAYOR APPROVAL: ' S DIRECTOR APPROVAL: ,S �lf' Co mittee C unc Inihal/Date rni al/Date Initial/�te COMMITTEE RECOMMENDATION: I move to forward option I to the June 18, 2019 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of accepting the King County Youth Athletic Sports Grant in the amount of $250, 000.00. (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 12/2017 RESOLUTION # k�1 King Courtly PA=8 YbwBigBadkyard King County Youth Athletic Sports Grant Overview 2019 Grants King County Parks will fund 36 projects for a total of $2.4 million in grants for projects ranging from free soccer programs for immigrant youth and athletic programs for urban native youth to pool repairs and ballfield improvements. Some 200 applicants submitted projects this cycle, requesting more than $13 million in support. Program Summary Youth and Amateur Sports Grants (YASG) support fit and healthy communities by investing in programs and capital improvements that reduce barriers to accessing physical activity. Goals and Priorities of YASG investments: • Increase youth access to and participation in quality physical activity programs, facilities, and parks • Priority populations include low-income youth, youth of color, immigrant and refugee youth, limited English speaking youth, youth with disabilities, and unincorporated area residents • Improve health outcomes and reduce health disparities The program is funded and sustained through a 1 percent car -rental tax authorized by the Legislature in 1993. Funds can only be used for programs or capital projects that increase access to health -enhancing physical activities. Formerly called the Youth Sports Facilities Grants, King County has awarded more than $15 million in grants since the program's inception in 1993, creating more than 350 new or renovated youth sports facilities and programs throughout King County. ............................................................... CO.U...N.CI..L M.E..E.. TING DATE: N/AITEM #: N/A .................... _........................... ....................................................................................... ................................... .......................... ............... ..............................................................................................................._.... ................... _................................ _........... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: MONTHLY REPORT ON PAEC OPERATIONS POLICY QUESTION: N/A COMMITTEE: PRHSPS MEETING DATE: 6/11/2019 CATEGORY: ❑ Consent ❑ Ordinance ❑ City Council Business ❑ Resolution STAFF REPORT BY: Autumn Gressett ............................................................................. ............................................... .......................................................................................... .................... ............................................. .... Attachments: PAEC Monthly Status Update Options Considered: N/A MAYOR'S RECOMMENDATION: N/A MAYOR APPROVAL: Initial/Date Initial/Date COMMITTEE RECOMMENDATION: N/A ❑ Public Hearing ® Other — Information Onlv DEPT: Parks/PAEC DIRECTOR APPROVAL: Initial/Date Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: N/A (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 4/2019 RESOLUTION # 9 Performing Arts and Event Center Presenter: Autumn Gressett Monthly Report — May 2019 Presented at Parks, Recreation, Human Services & Public Safety Committee June 11, 2019 5:00 pm • Days facility rented/utilized ■ 18 of 31 days • Theater Rentals/PAEC Presents Held in March ■ Monday Evenings —Jet Cities Chorus — Rehearsals ■ Wednesday Evenings — FW Youth Symphony Rehearsals ■ May 4th— Vicki Lawerence 328 Tickets, 17 comps ■ May 11th— Kahulani 154 Ticekts, 3 comps ■ May 16th— FW Chorale Reh ■ May 17th— Harmony Kings Reh ■ May 18th— FW Chorale Performance 228 total attendance ■ May 19th— Harmony Kings Performance 553 tickets out, 348 patrons scanned in • Event Space Rentals Held in March ■ May 3 — Christian Faith School Fundraiser 200 attendees ■ May 4 — FWPS Event 100 attendees 8am-2pm ■ May 4 —Tyvee HS Prom 125 attendees 8pm-12midnight • May 18 — Touch A Truck Lobby/Meeting Space 700 attendees ■ May 19 — Harmony Kings — Afterglow Party 75 attendees • GM — attended monthly Chamber Luncheon • GM —appointed to LTAC Committee • Hosted —VIP Experience with ShowCase media in the Patrons Lounge prior to Men Are From Mars, Women Are From Venus performance. • GM, Contract Administrator and PAEC Staff have met with remaining Resident Artist Groups to discuss previous season and upcoming season performances. • Spectra Bi -Weekly booking calls • Box Office Manager and Director Sales & Marketing monthly dept. calls with Spectra • PAEC Signage Completed 10 Performing Arts and Event Center Monthly Report — May 2019 May Marketing Data: Website Metrics Unique Pageviews 7,141 Total Pageviews 9,013 Email Statistics Messages Sent 31,979 Open Rate 25.76% Click Rate 4.64% Social Media (Facebook/Instagram) Facebook Follower's 2,645 Facebook Reach 29,737 Instagram Follower's 100 Instagram Reach 975 Radio KISW 99.9 KIXI 880 KSWD 94.1 TV KCTS 9 Print Showcase Media South Sound Federal Way Mirror Meeting & Event Planners Guide Digital KCTS 9 South Sound KSWD 94.1 11 Presenter: Autumn Gressett This Page Left Blank Intentionally 12 COUNCIL MEETING DATE: June 18, 2019 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: HVAC CONTROLS UPGRADE POLICY QUESTION: Should the City Council award a contract in the amount of $49,500 to MacDonald Miller Facilities Solutions to upgrade the City Hall HVAC controls? COMMITTEE: PRHSPS MEETING DATE: 6/11/19 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Steve Ikerd Parks Deputy Director DEPT: Parks ............................... ..._......._........_....._._..........................................................................._.............................................................................................................. .............................. ........................ ...................................................... ............ _........ ...................................... _.......... ..._.......... _.._............................ ._............... Attachments: MacDonald Miller selection memo justification. Options: Option 1. Award a contract to MacDonald Miller Facilities Solutions in the amount of $49,500 to upgrade the City Hall HVAC controls. Option 2. Do not award a contract to MacDonald Miller Facilities Solutions and provide staff with direction. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL:�-Inoil5iai/Zte c7 DIRECTOR APPROVAL: p j/9 e Cou it Initial/Date Initial/Date COMMITTEE RECOMMENDATION: I move to forward the contract award to a MacDonald Miller Facilities Solutions to the June 18, 2019 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to award a contract to MacDonald Miller Facilities Solutions in the amount of $49, 500 to upgrade the City Hall HVAC controls. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 11/2016 RESOLUTION # 13 CITY OF Federal Way Parks Department Date: May 21. 2019 To: PRHSPS Council Committee Via: Mayor Jim Ferrell John Hutton, Parks Director From: Stephen Ikerd, Deputy Parks Director Subject: MacDonald Miller selection justification Financial impact: During the recent budget adjustment Council approved funds to upgrade the City Hall HVAC controls system in the amount of $50,000. Background: The existing controls for the City Hall HVAC are outdated and updates are no longer available so there is an urgent need to upgrade the system. We recently had a problem that was very difficult to resolve due to the age of the software and equipment. MacDonald Miller Facilities Solutions has been servicing City Hall for the past 9 years, installed the original controls and knows all the of the related equipment and its quirks better than anyone else. The City just solicited bids for HVAC service and Mac Donald Miller won that bid, so they are under a new 3 year contract to provide maintenance and repair services. Updating the controls and knowing how to merge a new control system with old hardware and equipment is a very difficult process and requires special skills. MacDonald Miller staff has the historical knowledge of the facility and the required training to be successful. City Hall has multiple types and brands of HVAC equipment which this vendor is fully certified on; many other vendors are unable to provide a broad spectrum of certified services for the type equipment we have. MacDonald Miller must work directly with the City IT Division to integrate the software and controls into the City systems to insure a seamless process occurs. Again this vendor has work successfully with our IT staff many times in the past to keep our current controls operational, including the last failure. There is a proven confidence level having used a vendor for many years who knows, understands and is skilled to perform this complicated upgrade. It is more efficient, cost effective and less complicated to use the current contractor to make these upgrades rather than to go out for a general bid for a product they will be under contract to service. Their quote is within the expected range of this type upgrade. Available Budget: $50,000 - allocated during the recent budget adjustment. $49,500 — quote to upgrade the City Hall controls, including tax. Recommendation: City Council to award a contract to MacDonald Miller Facilities Solutions in the amount of $49,500 to upgrade the City Hall HVAC controls. 14 SUBJECT: Pierce Transit Extra Duty Police Services Agreement POLICY QUESTION: Should the City of Federal Way, Federal Way Police Department enter into another agreement with Pierce Transit for extra duty police services? COMMITTEE: PRHS&PSC MEETING DATE: June 11, 2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Kyle Sumpter, Deputy Chief of Police DEPT: Police Department ......................................................................_Y............................. P...............................P......h'_....................................................................................................................................................................... .................... _........................................... ............... _............. _. Attachments: 1. PRHS&PS Memo Options Considered: 1. Enter into another extra duty police services agreement with Pierce Transit 2. Do not enter into the next agreement, Maintain the current agreement until it expires later in 2019. MAYOR'S RECOMMENDATION: 1 Enter into an agreement for extra duty police services with Pierce Transit MAYOR APPROVAL: K -5mtDIRECTOR APPROVAL: i e Counc17 Initial COMMITTEE RECOMMENDATION: I move to forward the Pierce Transit extra duty police services agreement to the June 18, 2019 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: I move approval of the Pierce Transit extra duty police services agreement, and authorize Police Chief Andy Hwang to sign such agreement. BELOW TO BE COMPLETED BY CITY CLERKS OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 08/12/2010 RESOLUTION # 15 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: June 11, 2019 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy J. Hwang, Chief of Police SUBJECT: Pierce Transit Extra Duty Police Services Agreement Financial Impacts: Costs for this agreement are reimbursed by Pierce Transit. Overall there should be no negative impact to City funds or to the police department's operating budget. Background Information: In 2018 the City entered into an agreement with Pierce Transit for Federal Way police officers to work extra duty at various Pierce Transit stations, vehicles, bus routes, bus stops, facilities and properties in Federal Way, Washington. The original term of the agreement was June 1, 2018 through December 31, 2018. Amendment #1 extended the agreement into 2019. This agreement takes effect October 15, 2019 and runs through December 31, 2021. Pierce Transit has agreed to pay an overtime rate of $72.20 per hour for each officer working in 2019. Beginning January 1, 2020, the hourly rates shall be increased by the same percentage of pay increase in the Federal Way Police Guild bargaining agreement with the City. The extra duty hours would be four (4) hours in the early morning, (3) hours in the afternoon and three (3) hours later at night. Officers work this job during their off-duty hours, so this does not impact regular police services for the Federal Way Police Department. This agreement actually enhances our services by putting more Federal Way police officers in service three times daily, all in uniform, at various Pierce Transit sites and facilities — primarily at the Federal Way Transit Center. 16 CONTRACT NO. CITY OF FEDERAL WAY EXTRA DUTY POLICE SERVICES AGREEMENT This agreement is made and entered into this day of 2019 by and between the City of Federal Way, Washington (hereafter "City") and Pierce County Public Transportation Benefit Area Corporation (hereinafter "Pierce Transit"). WHEREAS, the City and Pierce Transit previously entered into an Extra Duty Police Services Agreement dated June V% 2018 and executed Amendment No. 1 to said Agreement on January 29, 2018; and WHEREAS, the parties desire to enter into this new Agreement to incorporate additional terms recently negotiated and agreed upon between the parties; and WHEREAS, Pierce Transit's operations occur in and around the City; WHEREAS, Pierce Transit seeks to contract with the City for police related services or assistance to support Pierce Transit's system; and WHEREAS, the City normally has resources available and is able to provide duly commissioned law enforcement officers to provide police related services to Pierce Transit subject to the terms and conditions set forth in this Agreement and the approval of the City's Chief of Police or Designee; and WHEREAS, the duly commissioned officers who may provide such service will be assigned to extra duty under this contract during their off-duty hours, which will not conflict with their law enforcement obligation to the City; and WHEREAS, the parties intend that the City be reimbursed, as nearly as possible, for its cost of providing policing services to Pierce Transit and that there shall be neither profit nor subsidy in the rates for such services; and WHEREAS, the parties are authorized to enter into this agreement by virtue of RCW 39.34 and 35.02.225; NOW, THEREFORE, the parties agree as follows: 1. PURPOSE. The purpose of this agreement is for the City to provide Pierce Transit with law enforcement services through the Federal Way Police Department (FWPD). It is the intent of all parties that the services provided herein shall be provided in conjunction with the Pierce PT -Federal Way PD ILA Page 1 of 8 17 County Sherriff's Department to provide law enforcement services to support Pierce Transit's system. 2. SCOPE OF PERFORMANCE. The City shall provide Pierce Transit with extra duty police officer services upon request by the Pierce Transit Chief of Public Safety. The parties acknowledge that the number of officers and number of hours requested by Pierce Transit may fluctuate depending on Pierce Transit's needs, and the City's Chief of Police and Pierce Transit's Chief of Public Safety shall work together to determine the appropriate staffing level. Service provided by the City will be as is generally described below: (a) Number of officers: As requested by Pierce Transit, subject to the approval of the City's Chief of Police. For planning purposes, in the first year of this Agreement, the City should plan to have at least one (1) officer per shift, per day available to support this Agreement. (b) Hours and dates to be worked: Pierce Transit anticipates requesting services from 0400 to 0800, 1500 to 1800, and 2100 to 2400 each day. Hours and dates of service may be changed as deemed necessary by either party and as agreed upon between the City's Chief of Police and Pierce Transit's Chief of Police. (c) Specific location of service: As requested by Pierce Transit, subject to the approval of the City's Chief of Police. Pierce Transit requests service at the Federal Way Transit Center (31621 23rd Ave S., Federal Way, WA.) and Pierce Transit vehicles, bus routes, bus stops, facilities and properties located in the City. (d) Duty of Officers: The officers assigned to support Pierce Transit pursuant to this agreement shall provide law enforcement services for and at various Pierce Transit stations, vehicles, bus routes, bus stops, facilities and properties and throughout Pierce Transit's system located within the City. Such services shall include but are not limited to addressing issues of safety and security, responding to calls for service, conducting criminal investigations, making arrests, writing official reports, and issuing exclusion orders as well as monitoring activities at or on various Pierce Transit stations, vehicles, bus routes, bus stops, facilities, properties, and parking lots. Service also includes working to ensure the safety and security of the patrons, employees, staff and visitors to the various Pierce Transit stations, vehicles, bus routes, bus stops, facilities and properties. FWPD officers are expected to be at Pierce Transit locations within the City serving as a visual deterrent and liaison to the patrons and employees for a majority of the work shift. These services shall be PT -Federal Way PD ILA Page 2 of 8 m provided in full uniform and shall be accompanied by a marked or other authorized police vehicle. It is the expectation of the parties that the officers scheduled for a pre- determined shift will be present to complete his/her shifts, except for the following circumstances: agency callback, late call/report from primary employment, family emergency, personal illness, all of which will be considered excused. The officers will make appropriate notification to FWPD management and attempt to find a replacement for their shifts. (e) The City shall furnish and supply all necessary personnel, supervision, equipment, uniforms, communication equipment, vehicles and supplies necessary to maintain the level of service to be rendered hereunder, and shall pay all salaries and employee benefits and other costs in connection therewith. (f) The City shall maintain all records relating to the administration of this agreement and staffing for same, provided that Pierce Transit shall have access to all records (excluding personnel records) relating to this agreement and/or law enforcement services provided to Pierce Transit upon request. (g) When working pursuant to this contract, FWPD officers will monitor and respond to radio calls for service within the City that originate from Pierce Transit. Pierce Transit will designate a Primary Talk group that officers will listen to and respond to calls for service. 3. ADMINISTRATION OF PERSONNEL. All personnel assigned to Pierce Transit shall be employed by the City and governed by the City and FWPD laws, rules, policies and collective bargaining agreements. Recruitment, replacement, and performance of all personnel shall be in accordance with such City laws, rules, policies, and agreement; provided however, that Pierce Transit may communicate performance concerns of City personnel to the City. Any assignment or re- assignment of personnel will be in the sole discretion of the City's Chief of Police. 4. CONTRACT TERM, EXTENSION AND TERMINATION. (a) The term of performance of the contract shall be from October 15, 2019 through December 31, 2021. (b) This contract may be extended for two additional one-year periods upon the written consent of both parties hereto, and subject to approval of their governing bodies. PT -Federal Way PD ILA Page 3 of 8 19 (c) Either party may terminate this Agreement for any reason and at any time when, in its sole discretion, it is in the best interest of the terminating party, by giving one hundred twenty (120) days' prior written notice to the other party. 5. COMPENSATION. Pierce Transit shall pay the City as full reimbursement for all police services furnished under this contract a fee of $72.20 per hour, per officer, in calendar year 2019. On Thanksgiving Day, Christmas, and New Year's Day, the rate shall be one and one- half times the hourly base rate. On Independence Day, the rate shall be two times the hourly base rate. Beginning January 1, 2020, the hourly rates shall be increased by the same percentage of pay increase in the Federal Way Police Guild bargaining agreement with the City, not to exceed four percent (4%) per year. Hourly rate increases for any optional extension years shall be negotiated between the parties prior to execution of any contract amendment extending the term of this Agreement. It is agreed upon that officers will be paid in 1/6 of an hour increments during times when officers work beyond their assigned shifts to complete reports, transports or other law enforcement duties that are Pierce Transit related. 6. PAYMENT. Pierce Transit shall reimburse the City for law enforcement services described herein pursuant to the all-inclusive payment rate shown above. The City shall invoice Pierce Transit on or about the 15th of the month following the service and include detailed service information, including actual service hours and all-inclusive hourly rate per officer. Payment shall be made by a check payable to the City of Federal Way and sent to the City within thirty (30) calendar days after receipt of invoice. Payments will include a processing fee of $10.00 per month. Payments to the City that are received later than thirty (30) days following the invoice dates shall accrue interest at the rate of twelve percent (12%) per annum on the balance due. All payments shall first be applied to the accrued interest. Pierce Transit shall not be financially liable for scheduled law enforcement services which are not actually performed if non-performance occurred because an officer was unable to complete his shift. However, Pierce Transit is financially liable for scheduled law enforcement services at the designated hourly minimum in all other circumstances. 7. COORDINATION WITH CHIEF OF PUBLIC SAFETY. Pierce Transit has contracted with Pierce County Sherriff s Department to provide a Chief of Public Safety who will be responsible for coordinating the daily delivery of policing services to Pierce Transit in conjunction and cooperation with the City and any PT -Federal Way PD ILA Page 4 of 8 20 other applicable law enforcement agencies. Pierce Transit reserves the right to directly hire a Chief of Public Safety as a Pierce Transit employee. The Chief of Public Safety will be tasked with coordinating all law enforcement efforts along with the City's FWPD officers. It shall be the responsibility of the Chief of Public Safety to determine the appropriate coverage, amount of hours, and type of work needed by FWPD officers to support Pierce Transit's system. The Chief of Public Safety will coordinate with the City's Chief of Police as needed, to ensure appropriate levels of law enforcement coverage for Pierce Transit. 8. DUTY STATUS. Each police officer assigned to work, pursuant to this contract, is subject to call or assignment elsewhere by the City's Chief of Police or the Chief's designee, at any time for emergencies, special assignment, or overtime duty. Extra duty employment shall not infringe or interfere with the officer's primary obligations associated with his or her employment obligations to the City. 9. ADHERENCE TO CITY POLICIES AND PROCEDURES -SCOPE OF WORK. Police officers engaged in extra duty employment are obligated to discharge all duties of their office and adhere to the City's police department policies and procedures at all times. Such officers shall obey, uphold and enforce the laws of the City and State of Washington and the Constitutions of the State of Washington and the United States of America at all times. Such officers shall understand that while they are on duty or engaged in extra duty assignment under this contract, they may remain subject to the supervision, direction, and/or discipline by the City, and subject to any applicable collective bargaining agreement in effect with the City. Police officers performing work pursuant to this contract shall only provide law enforcement/peacekeeping services as specified in Section 2(d) of this contract and they are at all times while performing said services subject to the direction and control of the City police department only. I0. ACTIVITY REPORTS. Upon request, the City will provide reports to Pierce Transit, through the Chief of Public Safety on criminal activity within the City of Federal Way on or involving Pierce Transit's system. Extra duty officers assigned by the City will report their daily activities for those hours worked in the Pierce Transit system pursuant to this Agreement. Pierce Transit will provide the City with an electronic activity reporting tool if needed. 11. NO SPECIAL DUTY TO CONTRACTOR OR OTHERS. Police officers on extra duty assignment have a primary obligation to the City, not Pierce Transit. They are expected to discharge all duties of their office while performing pursuant to this contract and are not required to perform any non -law enforcement/peacekeeping functions for Pierce Transit. Furthermore, this contract and performance thereof by the City police officers shall not create any special relationship with PT -Federal Way PD ILA Page 5 of 8 oil any person or duties to protect any specific persons from harm or injury including the party signing this contract. The law enforcement/peacekeeping duties to be performed pursuant to this contract are the same in extent and scope as those provided by police officers to every member of the public. 12. NONDISCRIMINATION. The parties shall not discriminate on the basis of race, color, sex, religion, national origin, creed, age or the presence of any sensory, mental or physical handicap. The City and Pierce Transit certify that they are Equal Opportunity Employers. 13. INDEPENDENT CONTRACTOR. The City is, and shall at all times be deemed to be, an independent contractor. Nothing herein contained shall be construed as creating the relationship of employer and employee, or principal and agent, between Pierce Transit and the City or any of the City's agents or employees. The City shall retain all authority for rendition of services, standards of performance, control of personnel, and other matters incident to the performance of services by the City pursuant to this Agreement. Nothing in this agreement shall make any employee of Pierce Transit a City employee or any employee of the City a Pierce Transit employee for any purpose, including, but not limited to, for withholding of taxes, payment of benefits, worker's compensation pursuant to Title5l RCW, or any other rights or privileges accorded City or Pierce Transit employees by virtue of theiremployment. 14. INSURANCE COVERAGE. The City shall maintain at all times during the course of this agreement a general liability insurance policy or other comparable coverage with a self-insured retention of no more than $500,000.00 and a policy limit of no less than $5,000,000.00 dollars. 15. LIABILITY AND INDEMNIFICATION. Each party shall be responsible and liable for the consequences of any act or failure to act on the part of itself, its employees or officers. While providing services hereunder, the acts or omissions of extra duty officers in the course and scope of supporting or otherwise providing services to Pierce Transit under this Agreement shall be deemed to be acts or omissions of City employees which shall be the sole responsibility of the City. Each party shall be responsible for its own negligence and that of its employees. Each party shall defend, indemnify and save harmless, the other party or the other party's officers, employees and agents from any and all costs, claims, judgments or awards of damages, resulting or arising from the acts or omissions of the indemnifying party, its officers or employees arising out of or in connection with the performance of this agreement. This indemnity provision shall survive the expiration or termination of this Agreement. PT -Federal Way PD ILA Page 6 of 8 22 16. DISPUTE RESOLUTION. In the event of a dispute in the administration of this agreement, Pierce Transit CEO or her designee shall discuss the dispute with the City's Chief of Police in an attempt to resolve the problem. If Pierce Transit CEO and the City's Chief of Police are unable to resolve a claim or dispute stemming from this Agreement, the parties agree to participate in non-binding mediation before a third party professional mediator, whose selection will be mutually agreed upon. The cost of mediating the dispute will be borne equally by both parties, and mediation should occur within thirty (30) days of a request by either party to engage in mediation. No claim or suit may be brought until the dispute resolution procedures as set forth in this section have been exhausted. If dispute resolution efforts under this section are not successful, either party may institute legal action to enforce the terms and conditions of this agreement. Exclusive jurisdiction for any such dispute shall be Pierce County Superior Court in Tacoma, Washington. 17. NOTICES All notices and other material to be delivered under this contract shall be in writing and shall be delivered or mailed to the following address: City of Federal Way 33325 8`" Ave. S. Federal Way, WA 98003 Attn: Chief of Police Pierce Transit 3701 96" St. SW Lakewood, WA 98499 Attn: Chief Of Public Safety Pierce Transit 3701 96" St. SW Lakewood, WA 98499 Attn: General Counsel Or such other addresses as either party may, from time to time, designate in writing. 18. SIGNATURES. The parties agree that all signatures, whether original, copy or faxed on this agreement will be considered originals. 19. SEVERABILITY. PT -Federal Way PD ILA Page 7 of 8 23 If any of the provisions contained in this Agreement are held illegal, invalid or unenforceable, the remaining provisions shall remain in full force and effect. 20. CONFLICTS. In the event of a conflict between any other agreements between the parties, this Agreement shall govern. 21. ENTIRE AGREEMENT. No modification or amendment of this contract shall be effective unless in writing and signed by authorized representatives of the parties after approval of their respective governing body. This contract contains the entire agreement between the parties and may not be enlarged, modified or altered except in writing signed by the parties. In WITNESS hereof, the parties have executed this Agreement on this date, the day of October, 2019. CITY of FEDERAL WAY: Andy J. Hwang, Chief of Police / Date Attest: Stephanie Courtney, City Clerk / Date Approved as to legal form only: J. Ryan Call, City Attorney / Date PT -Federal Way PD ILA Page 8 of 8 24 PIERCE TRANSIT: Susan Dreier, Chief Executive Officer / Date Attest: Deanne Jacobson, Clerk of the Board / Date Approved as to legal form only: Dana A. Henderson, General Counsel / Date C -TDQ 2 . N o � m O < s 3 3F p• � � 3 v \ N i rD 0 o vNi N N Q - 3• < D O P) • -0 m F-� A O fD N M.a O o Q1 � \ V v o v p G rF D N N fD D N v N � 3 m D v+' N E opv rD n v < a N :3 FDC)G) Ln c < rr rD ? N 0 (D W -% Un � 70 -TDQ 2 . N rt f'1 O m O < s 3 3F p• � � 3 v \ N i rD 0 o v p G rF D N N fD D N v N � 3 m D v+' N E opv rD n v < a N :3 FDC)G) Ln c < rr rD ? N 0 (D W -% Un � 70 -TDQ 2 (D (D C O O < s 3 3F p• � � 3 v 23. CU A i rD 0 LA N Q - F-� N M.a Q1 V �o _ (7 m N M o n 3 T 3 G (D (D O Q 0fl_ S O {) _= N Z N' O ? CD Nov o L/) rte+ N -N v � 00 .G r+ (D orq (D' N o:�p() p• � � fD fD n� ,-+ CU A i O• N �f+ F-� N �o _ (7 m N M o n 3 T 3 G (D (D O Q 0fl_ S O {) _= N Z N' O ? CD Nov o L/) rte+ N -N v � 00 .G r+ (D orq (D' N LAgKing County Road map to Zero Youth Detention Lead with racial equity Support community based response to youth and families in crisis so that legal system involvement is rare and the last resort ZI Divert youth from the formal legal process and detention to community based options Ensure arrested and detained youth receive trauma -informed, culturally responsive, developmentally appropriate care i Align and optimize connections between systems to increase effectiveness Identify and eliminate policies that result in racial disproportionality Invest in the workforce Provide access to high quality, community based services for communities, youth, and families Prevent youth from entering the juvenile legal system 11 Support development of restorative policies and practices to keep youth engaged in school Divert youth from Divert youth from law enforcement referral, case Divert youth arrest and/or filing, and from secure citation adjudication detention Align systems through partnership, common goals, outcomes and indicators Utilize data and technology to optimize connections between legal, community, and services systems Support policy reform that improves the lives of youth, children, and families and reduces legal system involvement 11) It 11 Reengage Expand family Support youth and families youth from support and to reduce recurrence of detention into engagement legal system outcomes and community opportunities and improve health outcomes connections Align systems through partnership, common goals, outcomes and indicators Utilize data and technology to optimize connections between legal, community, and services systems Support policy reform that improves the lives of youth, children, and families and reduces legal system involvement Executive Summary In his 2017 State of the County speech, King County Executive Dow Constantine stated: Zero detention as a goal -is an accountability measure. It compels us to ask in each case: How can we provide justice for the victim, and protect the community from further harm, while ensuring the best chance at redemption for this young person? Is there a disproportionate impact here, and is that about bias in the justice system, or about bias in the broader society... And, critically, it forces us to ask: What can we do for the next generation, to ensure a different outcome? As called for by King County Executive Dow Constantine, this report, hereafter referred to as "the Road Map," is a strategic plan to not just further reduce the use of secure detention for youth in King County, but to launch this county on the journey to eliminate it. The Road Map to Zero Youth Detention makes the case for why getting to zero is essential. It outlines practical solutions informed by communities. Solutions that are designed to improve community safety and help young people thrive. Solutions that keep youth from entering the juvenile legal system or diverting them from further juvenile legal system involvement. Solutions that support strong communities. Research documented in this Road Map finds: • Youth and families of color are at higher risk of becoming involved in the juvenile legal system due in large part to the cumulative disadvantages they experience resulting from systemic racism and bias. • Despite deep reductions in the use of secure detention for all youth in King County since 1999, racial disproportionality has worsened. • Most youth have a better chance at a positive adulthood when they don't interact with the juvenile legal system. • There is little relationship between youth incarceration and overall youth crime in the community. • Most crime victims prefer investments in programs for at -risk youth, community supervision, and holding people accountable through means other than Incarceration. • Restorative justice has been shown to reduce recidivism and produce greater satisfaction for most victims of crime. • The normal process of adolescent brain development is to make risky choices for a period of time before reaching adulthood. • Expanding and supporting positive youth development services to youth and families in their communities holds the most promise to keep youth from encountering the legal system. The journey to Zero Youth Detention means carefully expanding the range of community-based diversion options until it becomes the primary response for most youth who come into contact with the legal system. More immediate, accountable, culturally responsive, family-oriented, and developmentally appropriate responses will result in safer communities and more resilient youth. Youth who are better able to stay on the path to a happy, healthy, safe, and thriving adulthood. The journey to Zero Youth Detention is only possible through close partnership and collaboration with systems such as school districts; child welfare; law enforcement agencies; physical and behavioral health; and housing systems. King County and its partners have been reducing the use of secure detention for 20 years. The next reductions in the use of detention will come as a result of intentional collaboration with communities, law enforcement, schools, and the behavioral health system, among other partners. Since most of these systems and entities are not part of King County government, the Road Map highlights the different roles King County can play to bring these systems and communities together to support and advance the strategies and actions outlined in this report. Because of the structural limitations on the County's General Fund revenue imposed by the State, the County will actively seek partnerships with community, philanthropy, higher education, the state, local jurisdictions, and the private sector to support and expand the work of Zero Youth Detention. The objectives, strategies, and action items in this Road Map have come through many avenues. They're drawn from community developed, community led, or community informed recommendations provided to the County over the last few years. They are informed from community engagement sessions in impacted communities; from individual interviews with youth and families involved in the juvenile legal system; and from juvenile legal system employees. They are informed by experts in brain science, adolescent development, trauma -informed treatment, and resilience. The goals and principles of the King County 2016-2022 Equity and Justice Strategic Plan are foundational to the Road Map. The Road Map is structured into three levels: • Objectives: Five overarching goals of Zero Youth Detention • Strategies: Means for achieving the objectives • Action Items: Specific steps or tactics to move the needle on strategies and objectives The work called for in this document is undertaken in collaboration with legal system leaders to continue juvenile legal system reform and improvements already underway in King County. 12 This Road Map reflects the broad spectrum of roles, responsibilities, and perspectives of those who oversee, operate, and support King County's juvenile legal system.' The nature of the issues involved with the juvenile legal system necessarily generates divergence in opinion and view. Thus, while there is consensus on a great deal of the recommendations and findings in the report and support for the direction of the Road Map, not all juvenile legal system actors are in agreement on every aspect of this report. An overview of the objectives, strategies, and action items is included on the following pages. Please note that only a sample of action items are included in the executive summary. By leading with racial justice in the work of Zero Youth Detention, all stakeholders involved with the juvenile legal system are being called to commit to addressing systemic institutional racism and bias and to align efforts through this deeply challenging work. Strategies: A. Identify and eliminate polices that result in racial disproportionality B. Invest in the workforce' The strategies and action items for this objective recognize that, to eliminate the policies and practices that result in racial disproportionality, King County's workforce must be supported to continue and expand their work in solidarity with creating systems that lead to happy, healthy, safe, and thriving youth and families. Action items include: • Implement a racial equity impact analysis on current and future policies and practices • Set racial equity improvement goals, providing cross agency and system access to regular reports and data • Emphasize and expand the recruitment, hiring, and retention of culturally reflective staff at all levels • Expand culturally responsive trainings for all who interface with legal system involved youth The term "legal system" includes youth not only the criminal legal system, but also children and families involved with the child welfare dependency system, children in need of services, at risk youth, and/or school truancy matters. Due to historic injustices and inequities experienced in the justice system' by people of color, people living in poverty, immigrants and refugees, people living with disabilities, and those who identify as lesbian, gay, bisexual, transgender, and queer, the Zero Youth Detention project and this Road Map uses the term "legal system" instead of 'justice system." 3 King County Executive, King County Superior Court King County Prosecutor, King County Sheriff, and the King County Department of Public Defense. Objective 2: Prevent youth from entering the juvenile ler system by focusing upstream and on systems to have greatest impact This objective recognizes partnership between youth and families, schools and communities, and the County is needed to enhance positive youth development and help position the youth on a healthy life course. Strategies: A. Support development of restorative policies and practices to keep youth engaged in school B. Provide access to high quality, community based services for youth and families C. Support community based response to youth and families in crisis so that legal system involvement is rare and the last resort Understanding adolescent brain development, protective factors, and the role of resilience is foundational to upstream prevention efforts for youth. Action items include: • Convene school partners to improve school discipline practices • Continue and grow sustained investments in robust community options to serve high needs youth and families • Expand culturally responsive evidence based and/or promising behavioral health practices for youth outside of and prior to involvement with the juvenile legal system • Modify existing crisis intervention training for law enforcement to include specific modules on adolescent brain development and skills for addressing youth in crisis Objective 3: Divert youth from further law enforcement, formal legal processes, and secure detention into community based options This objective calls on legal system partners and community to work together to create an effective continuum of community-based approaches, accessed at different points in thejuvenile legal process, that provide for community safety and for the developmental needs of youth. Strategies: A. Divert youth from law enforcement arrest and/or citation B. Divert youth from referral, case filing, and adjudication C. Divert youth from secure detention Diverting youth out of the juvenile legal system, or to the least restrictive environment based on their individual needs while ensuring community safety, is usually in the best interest of youth. Action items include: • Convene law enforcement and communities to develop and test alternative responses to formal arrest • Expand Community Empowered Disposition Alternative and Resolution (CEDAR) program, an "expedited" case processing track • Partner with community providers to expand use of electronic home monitoring (EHM) for youth Workforce in the Road Map°references King County employees. Objective 4: Support youth and families to reduce recurrence of legal system involvement and increase healthy outcomes The objective recognizes that young people who remain in their own community generally have better outcomes after contact with the juvenile legal system. However, when community-based resources are not a viable option and a youth must be placed in secure detention as a last resort, family engagement and reentry supports are essential. Strategies: A. Expand family engagement opportunities and connections B. Reengage youth from detention into community C. Ensure detained youth receive trauma -informed, culturally responsive, and developmentally appropriate care and services Support youth and their family in their communities so that they achieve their full potential; youth do not return to the legal system; negative impacts to their lives are minimized; and their inherent strengths and skills are promoted. Action items include: • Continue to expand visitation access to youth in detention • Link youth exiting detention and their families with community ambassadors, credible messengers, community navigators and mentors and other supports • Explore and pilot probation models that incorporate the principles of adolescent development • Provide professional development training on trauma -informed care, adolescent brain development, implicit bias, undoing systemic racism, and other best practices to all county staff serving youth Objective 5: Align and optimize connections between systems to increase effectiveness When systems work together, the people they serve benefit. This objective 1► A" recognizes that youth and families are often served by multiple systems and more can be done between and among systems to better coordinate. Strategies: A. Align systems through common goals, outcomes, and indicators B. Utilize data and technology to optimize connections between legal, community, and services systems C. Support policy reform that improves the lives of youth, children, and families and reduces legal system involvement Action items include: Jointly develop legal system related outcomes for children and youth across King County government executive departments and separately elected entities • Integrate child welfare and dependency outcomes into juvenile legal strategies and programming • Renew/reform Uniting for Youth collective action table to actively collaborate on, monitor, and address outcomes; and add labor representatives to table • Support, enhance, and expand data sharing between and among King County departments and agencies and community • Support state legislation that provides state funding for youth to access behavioral health services before coming into contact with thejuvenile legal system, including adding inpatient behavioral health treatment beds Measuring Impact. The Road Map includes initial baseline metrics for the first four objectives; metrics for measuring impact of Objective 5 are not included in this report. They will be developed and incorporated in the next phase of Zero Youth Detention work. As specific strategies, policies, and practices are implemented, definitions of success will be Identified along with measures and targets for further analyzing the impact and progress of the Zero Youth Detention work. Reporting on the progress toward objectives and adjustments to this plan will be accomplished through the establishment of a Zero Youth Detention data dashboard and through required reports due to the King County Council each June through 2021 regarding the County's efforts to reduce the use of secure detention. Community and Employee Engagement. A wide array of perspectives were sought on the development of this Road Map from across the county, with a particular emphasis on those most impacted by the juvenile legal system. The insights of King County employees were also sought to inform this work. The format of engagement included community meetings and focus groups, employee focus groups, digital surveys, and case examples from those involved in the juvenile legal system: • 182 community members participated in community meetings and focus groups, with 79 employees participating in employee focus groups • 2,132 King County residents and 142 employees responded to the digital survey • 19 parents or guardians and 12 youth participated in case examples Clear challenges come with undertaking Zero Youth Detention work. It is difficult and it is complex. The lack of behavioral health resources, strained community capacity, the County's structural deficit and lack of resources, the resistance of some organizations to embrace and manage change, and the polarization of public opinion are some of the broad challenges involved with Zero Youth Detention. Better data is needed. Underscoring these challenges is the reality that there is no recipe for success. This work Is at the forefront of innovative public policy. Zero Youth Detention is a bold, complex, and difficult to achieve goal. It is also a goal that may be misunderstood as reducing accountability for youth, risking community safety, or ignoring the needs of youth and families in crisis. The objectives, strategies, and actions outlined In this Road Map reflect the opposite. This strategic plan is also a Road Map to Stronger Accountability and Community Safety, a Road Map to Better Youth & Family Outcomes, and a Road Map to Eliminate Racial Disproportionality in Secure Detention. All of these are the expected milestones of this journey. This Road Map is a work in progress. The Road Map's ultimate destination is Zero Youth Detention, but the journey itself is expected to yield changes in systems, policies, and services leading to better outcomes for youth and communities. To drive this work, King County is using the public health approach for Zero Youth Detention, bringing together community and system partners guided by the latest science on positive youth development to understand and implement what best promotes the well-being of youth and families and community safety. In addition to the work already underway and the investments the Executive is recommending in the 2019-2020 budget, the next phase of work will accelerate the actions in the Road Map. Next steps include identifying potential funding sources; convening and consulting with community, employee, and labor partners; developing metrics, and reporting on progress.