PRHSPSC PKT 06-11-2019City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
June 11, 2019 City Hall
5:00 p.m. H lebos Conference Room
MEETING AGENDA
1.
CALL TO ORDER
2.
PUBLIC COMMENT (3 minutes)
3.
COMMISSION COMMENTS
4.
COMMITTEE BUSINESS
Topic
Title/ Description
Presenter
Page
Action
or Info
A.
Approval of May 14, 2019 Minutes
3
Action
B.
King County — Youth Athletic Sports Grant
Geddes
7
Action
C.
Monthly Report on PAEC Operations
Gressett
9
Update
D.
Award a contract to MacDonald Miller for HVAC Controls
Ikerd
13
Action
Upgrade
E.
Pierce Transit Extra Duty Police Services Agreement
Hwang
15
Action
F. CDBG 2020-2024 Consolidated Plan
5. OTHER
Topic Title/ Description
A. King County Youth Detention
B. $80,000 Youth Violence Funding
C. Emergency Shelter Guidelines / Criteria
6. ADJOURNMENT
Bridgeford N/A Discussion
Presenter Info
Wheeler -Smith Presentation
Clark Presentation
Honda Discussion
NEXT REGULAR MEETING: July 9, 2019
Committee Members City Staff
Jesse Johnson, Chair John Mutton, Parks Director
Mark Koppang
Mary Jaenicke, Administradve Assistant II
Martin Moore
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City of Federal Way
City Council
PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday May 14, 2019
5:00 p.m.
SUMMARY
Committee Members in Attendance: Chair Johnson, Committee members Koppang and Moore
Council Members in Attendance: Deputy Mayor Honda
Staff Members in Attendance: Eric Rhoades, Assistant City Attorney, Chief Andy Hwang,
Commander Casey Jones, John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Jason
Gerwen, Parks & Facilities Manager, Tony Doucette, Sound Transit Liaison, Sara Bridgeford, Human
Services Manager, Bill Vadino, Policy Advisor, Autumn Gressett, Community Relations/Contract
Administrator, and Mary Jaenicke, Administrative Assistant II.
Guests: Brian Hoffman, Spectra, Wayne Carlson, AHBL
Chair Johnson called the meeting to order at 5:02pm
Commission Comment: None
Committee member Moore motioned to add ST3 OMF and Potential Letter to the agenda as item
B. Committee member Koppang seconded. Motion passed.
Public Comment: Federal Way School District Students Chase Roberts and Cornelio Rodriguez
presented their STEM project on how to reduce dog waste at Saghalie Park. Their presentation was about
how pet waste is bad for the environment and the benefits of building waste stations that would include
pet waste supplies to reduce the amount of animal waste.
BUSINESS ITEMS
Approval of Minutes
Committee member Moore motioned to approve the April 9, 2019 minutes as written. Committee
member Koppang seconded. Motion passed.
ST3 OMF and POTENTIAL LETTER — Information Only
Deputy Mayor Honda presented the background information. The Council sent a letter to the Sound
Transit Board regarding where they would like the OMF site to be placed. Sound Transit (ST) held a sub-
committee meeting and one of the items on the agenda was regarding locations for the OMF site down
south. Deputy Mayor Honda has made phone calls and sent emails to the members of the ST committee
asking them to reconsider the Federal Way sites and the reasons why. She did not get any response from
them. King County Council member Dave Upthegrove is a member of the committee and he made a
motion to remove the Dick's site and wanted the 316th site in Federal Way to be removed. They chose
three sites to move forward; those sites are Midway, South 336th and South 344th in Federal Way. This
will go to the full Sound Transit Board on May 23. Deputy Mayor Honda has spoken with Mayor Ferrell
and decided that they need to send another letter. The Council does not meet until May 21 and they
would like to get the letter written prior to the May 21 Council meeting and have the Council vote on it,
and send it to the ST Board on May 22. Staff Doucette reviewed the process that has taken place. The
South 336th site has had the least amount of public opposition. The Council discussed their concerns
regarding the Federal Way sites and that the Midway site makes the most sense. Committee member
Moore asked that in addition to the letter is there anything else that Council could do. Deputy Mayor
Honda stated that they could go to their meeting on May 23rd and speak. Staff Doucette added that the
tool that Kent used to justify removing the Dick's site was submitting their sub -area plan. Staff Vadino
will draft a letter for Committee's review. Information in the letter will include removing consideration
K:\PRHSPS Committee\2019\05-14-2019 Mins.doc 3
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, May 14, 2019 Summary
Page 2
of the Federal Way sites, and support the two Midway sites. Chair Johnson also suggested contacting
King County Council member Pete von Reichbauer.
Resolution to Adopt the 2019 Parks, Recreation and Open Space Plan
Staff Gerwen reported that there have been a few more changes to the PROS Plan since the Council last
reviewed it. The Parks Commission voted to approve the plan at their May meeting and to forward it to
Committee and full Council for approval. No discussion was held. Committee member Koppang
moved to forward the proposed resolution to the May 21, 2019 consent agenda for approval.
Committee member Moore seconded. Motion passed.
Federal Way Youth Action Team — Capacity Building and Community Support Agreement
Staff Bridgeford reported that in the 2019-20 budget process Council allocated $25,000 to the Federal
Way Youth Action Team. This is a performance based contract, and the total amount of this agreement is
$13,500.00. This funding is for community support and capacity building. They will focus on youth
development and violence prevention. Two components will be provided: The development of Critical
Incident Response protocol which will include a training session in 2019 and Capacity Building that will
include two community events. Committee member Moore moved to forward the proposed
Agreement to the May 21, 2019 consent agenda for approval. Committee member Koppang
seconded. Motion passed.
Federal Way Youth Action Team — Progress Pushers Agreement
Staff Bridgeford reported that Progress Pushers provides curriculum -based social -emotional learning to
Federal Way youth. The program focuses on serving youth on probation and youth at risk. The total
amount of this agreement is $11,500.00. They will provide eight workshops. Committee member
Koppang moved to forward the proposed Agreement to the May 21, 2019 consent agenda for
approval. Committee member Moore seconded. Motion passed.
Monthly Report on PAEC Operations — Information Only
Staff Gressett updated the Committee on events that took place at the PAEC for the month of April. The
PAEC was rented / utilized 21 out of 30 days in April. Staff Gressett reviewed the Theater rentals. Total
Theater attendance was 3,728, which is a 39% increase from March. There were three event space
rentals. The General Manager and staff attended several outside events and the General Manager was
appointed to the LTAC Committee. Spectra hired a part-time Banquet Manager. The new show
announcement is Super Diamond on June 21. Discussion was held on ways to increase event space
rentals, and issues with being able to purchase tickets on-line.
The Humane Society for Tacoma and Pierce County Agreement for Shelter and Related Services
Commander Jones provided the background information. The city has beencontracting with the Humane
Society for Tacoma and Pierce County since 2011. The Humane Society provides many services
including reuniting lost animals with their owners and adopting found animals with a new family. The
rates for their services have steadily been increasing every year. This year there was a substantial
increase in their pricing. The City of Federal Way formed a coalition with other jurisdictions to negotiate
with the Humane Society. Those contract negotiations broke down and the city negotiated with them
individually. After researching other alternatives they decided that a contract with the Tacoma and
Pierce County Humane Society is their best option. The Federal Way Police Department is happy with
the services that they receive. Committee member Koppang inquired if they were a no -kill shelter,
Commander Jones was not sure, but that he would let them know prior to the next Council meeting.
Committee member Moore stated that he would not be able to support a shelter if it was not a no -kill
shelter. There was discussion on whether or not the city could run a shelter in the future. There are no
other options at this time. Committee member Koppang moved to forward the proposed Humane
Society contract to the May 14, 2019 consent agenda for approval. Committee member Moore
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PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, May 14, 2019 Summary
Page 3
seconded. Chair Johnson and Committee member Koppang voted aye and Committee member
Moore voted nay.
Commander Jones came back to the meeting and reported that it is a no -kill shelter unless it's been
discovered that it's a dangerous dog that has severely bitten or attacked a person, and has gone
through the appeal process or if the animal has been severely injured
King County Housing Authority Agreement
Chief Hwang stated that the department has had an agreement with them for the past 22 years. The
purpose of this agreement is to coordinate efforts to reduce and/or eliminate criminal activity within
public housing developments that are owned and operated by King County Housing Authority. They are
requesting to update and renew the existing contract. No discussion was held. Committee member
Koppang moved to forward the proposed Agreement to the May 21, 2019 consent agenda for
approval. Committee member Moore seconded. Motion passed.
Washington Auto Theft Prevention Authority (WATPA) Automatic License Plate Reader Mini -
Grant
Chief Hwang reported that the WATPA awards mini -grants to assist agencies fighting auto thefts. The
department applied for a $20,000 grant to purchase an automatic license plate reader. The matching fund
is $2,700 to receive the grant. The department currently has three vehicles that are equipped with ALPR
technology. The vehicles average 60,000-90,000 reads per month and results in the recovery of stolen
vehicles and occupied stolen arrests. Committee member Moore moved to forward the proposed
acceptance of the WATPA mini -grant to the May 21, 2019 consent agenda for approval.
Committee member Koppang seconded. Motion Passed.
Puget Sound Auto Theft Task Force (PSATT) Amended and Restated Interlocal Cooperate
Agreement
The Federal Way Police Department has been a member of this task force since 2017. The Interlocal
agreement is being amended to add the Port of Seattle, City of Redmond and the City of Puyallup. No
discussion was held. Committee member Koppang moved to forward the proposed Puget Sound
Auto Theft Task Force amended and restated Interlocal Cooperative Agreement to the May 21
consent agenda for approval. Committee member Moore seconded. Motion passed.
Chief Hwang informed the committee that the Department was increasing its hiring bonus for hiring three
lateral officers from $7,500 to $10,000. The department is trying to stay competitive with Police
Departments in other jurisdictions. The bonus is paid out in increments; there are certain benchmarks that
they must pass.
COUNCIL DISCUSSION ON EMERGING ISSUES
Emergency Shelter Guidelines/Criteria
No discussion was held. The closing of the Econo-Lodge was extended another month, and FUSION
hopes to start housing families in January.
Senior Commission
The committee reviewed the ordinance for the Senior Commission. Committee member Koppang had
one change to the ordinance. Staff Hutton was asked if the Mayor had made any decisions on who would
be staffing the commission. Staff Hutton answered that he has spoken with him and expressed his
concerns about which department would staff the commission. A major concern is that the Parks
department has a Senior Recreation Coordinator and providing recreation for seniors is what he excels at;
most of the concerns that staff Hutton has heard expressed by seniors seem to revolve around social
services. We could be putting a very talented employee in a position of failure because his position is not
Human Services related. At this point the Mayor has not made a decision. Staff Hutton is also concerned
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, May 14, 2019 Summary
Page 4
that the Parks Department currently staffs three commissions and a Council Committee; there is a lot of
work for staff that takes place before during and after these meetings. Staff Hutton also acknowledged
that Human Services is a staff of two and supports two commissions. Committee member Moore added
that the Senior Commission does not need to meet every month, they could meet quarterly. Committee
member Koppang said that this is a new commission and we don't know what the demand is, and there is
limited Social Services funding. The commission will not provide social services, but we will be
facilitators to find solutions. Deputy Mayor Honda stated that the Diversity Commission has gone from
monthly meetings to quarterly meetings, and held sub -committee meetings if necessary and staff did not
attend the sub -committee meetings. Committee member Moore moved to forward the proposed
ordinance with the amended changes on page two of four striking out "he or she" to the May 21,
2019 Council Business agenda for approval. Staff Rhoades stated that this item was placed on the
agenda for discussion only not for action, and it's not appropriate if it was not on the agenda as an action
item. Discussion was held about possibly having it placed on the June 4 Council agenda. Committee
member Moore withdrew his motion.
Homelessness Task Force Recommendation Review
The recommendations will be on the agenda for future meetings, and will be discussed section by section.
Staff will be prepared to provide information on the recommendations. The committee will make
recommendations knowing that there may not be funding available at this time and those
recommendations will be forwarded to the full Council for adoption. The committee will use the same
process that was used for the Violence Prevention recommendations. The city did not receive money
from the state to hire a Coordinator to coordinate services for people experiencing homelessness. Chair
Johnson requested that the committee be prepared to discuss the recommendations at the June meeting.
Approximately 30 minutes will be allowed at each meeting for discussion and the recommendations will
be prioritized.
NEXT REGULAR MEETING
June 11, 2019
ADJOURNMENT
Meeting adjourned at 6:59p.m.
SUBJECT: KING COUNTY — YOUTH ATHLETIC SPORTS GRANT
POLICY QUESTION:
Should the City of Federal Way accept a $250,000 King County Youth Athletic Sports Grant for Saghalie field
turf replacement?
COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: lune 11, 2019
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Stephen Ikerd Deputy Director DEPT: Parks
.....................................................................................................................I.._........................_.
......................................................................................................................................................................................_.............._...._.........................................._....._........................................._...._..................._........_..._......_....
Background: Staff applied for a KC Athletic Sports Grant earlier this year and we were just notified that the
City will be awarded $250,000 to apply to the replacement of the artificial turf at Saghalie Park. This turf has
reached its useful life and staff is working out the final details for this replacement project and will be back to
Council soon with an award request.
Attachments: King County Youth Athletic Sports Grant overview.
Options Considered:
Option 1 - Accept the grant award of $250,000 for Saghalie artificial turf replacement.
Option 2 - Do not accept the grant award of $250,000 for Saghalie artificial turf replacement and provide staff
direction.
MAYOR'S RECOMMENDATJON: Option 1
r le -1
MAYOR APPROVAL: ' S DIRECTOR APPROVAL: ,S �lf'
Co mittee C unc Inihal/Date
rni al/Date Initial/�te
COMMITTEE RECOMMENDATION: I move to forward option I to the June 18, 2019 consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of accepting the King County Youth Athletic Sports Grant in
the amount of $250, 000.00.
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 12/2017 RESOLUTION #
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King County Youth Athletic Sports Grant Overview
2019 Grants
King County Parks will fund 36 projects for a total of $2.4 million in grants for projects ranging from free
soccer programs for immigrant youth and athletic programs for urban native youth to pool repairs and
ballfield improvements. Some 200 applicants submitted projects this cycle, requesting more than $13 million
in support.
Program Summary
Youth and Amateur Sports Grants (YASG) support fit and healthy communities by investing in programs and
capital improvements that reduce barriers to accessing physical activity.
Goals and Priorities of YASG investments:
• Increase youth access to and participation in quality physical activity programs, facilities, and parks
• Priority populations include low-income youth, youth of color, immigrant and refugee youth, limited English
speaking youth, youth with disabilities, and unincorporated area residents
• Improve health outcomes and reduce health disparities
The program is funded and sustained through a 1 percent car -rental tax authorized by the Legislature in
1993. Funds can only be used for programs or capital projects that increase access to health -enhancing
physical activities.
Formerly called the Youth Sports Facilities Grants, King County has awarded more than $15 million in grants
since the program's inception in 1993, creating more than 350 new or renovated youth sports facilities and
programs throughout King County.
...............................................................
CO.U...N.CI..L M.E..E.. TING DATE: N/AITEM #: N/A
.................... _........................... ....................................................................................... ................................... .......................... ............... ..............................................................................................................._.... ................... _................................ _...........
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: MONTHLY REPORT ON PAEC OPERATIONS
POLICY QUESTION: N/A
COMMITTEE: PRHSPS MEETING DATE: 6/11/2019
CATEGORY:
❑ Consent
❑ Ordinance
❑ City Council Business ❑ Resolution
STAFF REPORT BY: Autumn Gressett
............................................................................. ............................................... .......................................................................................... .................... .............................................
....
Attachments: PAEC Monthly Status Update
Options Considered: N/A
MAYOR'S RECOMMENDATION: N/A
MAYOR APPROVAL:
Initial/Date Initial/Date
COMMITTEE RECOMMENDATION: N/A
❑ Public Hearing
® Other — Information
Onlv
DEPT: Parks/PAEC
DIRECTOR APPROVAL:
Initial/Date
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: N/A
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 4/2019 RESOLUTION #
9
Performing Arts and Event Center Presenter: Autumn Gressett
Monthly Report — May 2019
Presented at Parks, Recreation, Human Services & Public Safety Committee
June 11, 2019
5:00 pm
• Days facility rented/utilized
■ 18 of 31 days
• Theater Rentals/PAEC Presents Held in March
■ Monday Evenings —Jet Cities Chorus — Rehearsals
■ Wednesday Evenings — FW Youth Symphony Rehearsals
■ May 4th— Vicki Lawerence 328 Tickets, 17 comps
■ May 11th— Kahulani 154 Ticekts, 3 comps
■ May 16th— FW Chorale Reh
■ May 17th— Harmony Kings Reh
■ May 18th— FW Chorale Performance 228 total attendance
■ May 19th— Harmony Kings Performance 553 tickets out, 348 patrons scanned in
• Event Space Rentals Held in March
■ May 3 — Christian Faith School Fundraiser 200 attendees
■ May 4 — FWPS Event 100 attendees 8am-2pm
■ May 4 —Tyvee HS Prom 125 attendees 8pm-12midnight
• May 18 — Touch A Truck Lobby/Meeting Space 700 attendees
■ May 19 — Harmony Kings — Afterglow Party 75 attendees
• GM — attended monthly Chamber Luncheon
• GM —appointed to LTAC Committee
• Hosted —VIP Experience with ShowCase media in the Patrons Lounge prior to Men Are From Mars, Women Are
From Venus performance.
• GM, Contract Administrator and PAEC Staff have met with remaining Resident Artist Groups to discuss previous
season and upcoming season performances.
• Spectra Bi -Weekly booking calls
• Box Office Manager and Director Sales & Marketing monthly dept. calls with Spectra
• PAEC Signage Completed
10
Performing Arts and Event Center
Monthly Report — May 2019
May Marketing Data:
Website Metrics
Unique Pageviews 7,141
Total Pageviews 9,013
Email Statistics
Messages Sent 31,979
Open Rate 25.76%
Click Rate 4.64%
Social Media (Facebook/Instagram)
Facebook Follower's
2,645
Facebook Reach
29,737
Instagram Follower's
100
Instagram Reach
975
Radio
KISW 99.9
KIXI 880
KSWD 94.1
TV
KCTS 9
Print
Showcase Media
South Sound
Federal Way Mirror
Meeting & Event Planners Guide
Digital
KCTS 9
South Sound
KSWD 94.1
11
Presenter: Autumn Gressett
This Page Left Blank Intentionally
12
COUNCIL MEETING DATE: June 18, 2019 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: HVAC CONTROLS UPGRADE
POLICY QUESTION: Should the City Council award a contract in the amount of $49,500 to MacDonald Miller Facilities
Solutions to upgrade the City Hall HVAC controls?
COMMITTEE: PRHSPS
MEETING DATE: 6/11/19
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Steve Ikerd Parks Deputy Director DEPT: Parks
............................... ..._......._........_....._._..........................................................................._.............................................................................................................. .............................. ........................ ...................................................... ............ _........ ...................................... _.......... ..._.......... _.._............................
._...............
Attachments: MacDonald Miller selection memo justification.
Options:
Option 1. Award a contract to MacDonald Miller Facilities Solutions in the amount of $49,500 to upgrade the City Hall
HVAC controls.
Option 2. Do not award a contract to MacDonald Miller Facilities Solutions and provide staff with direction.
MAYOR'S RECOMMENDATION: Option 1.
MAYOR APPROVAL:�-Inoil5iai/Zte
c7 DIRECTOR APPROVAL: p j/9
e Cou it Initial/Date
Initial/Date
COMMITTEE RECOMMENDATION: I move to forward the contract award to a MacDonald Miller Facilities Solutions to
the June 18, 2019 consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move to award a contract to MacDonald Miller Facilities Solutions in the amount
of $49, 500 to upgrade the City Hall HVAC controls. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 11/2016 RESOLUTION #
13
CITY OF
Federal Way
Parks Department
Date:
May 21. 2019
To:
PRHSPS Council Committee
Via:
Mayor Jim Ferrell
John Hutton, Parks Director
From:
Stephen Ikerd, Deputy Parks Director
Subject:
MacDonald Miller selection justification
Financial impact: During the recent budget adjustment Council approved funds to
upgrade the City Hall HVAC controls system in the amount of $50,000.
Background:
The existing controls for the City Hall HVAC are outdated and updates are no longer
available so there is an urgent need to upgrade the system. We recently had a problem
that was very difficult to resolve due to the age of the software and equipment.
MacDonald Miller Facilities Solutions has been servicing City Hall for the past 9 years,
installed the original controls and knows all the of the related equipment and its quirks
better than anyone else. The City just solicited bids for HVAC service and Mac Donald
Miller won that bid, so they are under a new 3 year contract to provide maintenance and
repair services.
Updating the controls and knowing how to merge a new control system with old hardware
and equipment is a very difficult process and requires special skills. MacDonald Miller staff
has the historical knowledge of the facility and the required training to be successful. City
Hall has multiple types and brands of HVAC equipment which this vendor is fully certified
on; many other vendors are unable to provide a broad spectrum of certified services for
the type equipment we have.
MacDonald Miller must work directly with the City IT Division to integrate the software and
controls into the City systems to insure a seamless process occurs. Again this vendor has
work successfully with our IT staff many times in the past to keep our current controls
operational, including the last failure.
There is a proven confidence level having used a vendor for many years who knows,
understands and is skilled to perform this complicated upgrade. It is more efficient, cost
effective and less complicated to use the current contractor to make these upgrades
rather than to go out for a general bid for a product they will be under contract to service.
Their quote is within the expected range of this type upgrade.
Available Budget:
$50,000 - allocated during the recent budget adjustment.
$49,500 — quote to upgrade the City Hall controls, including tax.
Recommendation:
City Council to award a contract to MacDonald Miller Facilities Solutions in the amount of
$49,500 to upgrade the City Hall HVAC controls.
14
SUBJECT: Pierce Transit Extra Duty Police Services Agreement
POLICY QUESTION: Should the City of Federal Way, Federal Way Police Department enter into another
agreement with Pierce Transit for extra duty police services?
COMMITTEE: PRHS&PSC MEETING DATE: June 11, 2019
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Kyle Sumpter, Deputy Chief of Police DEPT: Police Department
......................................................................_Y............................. P...............................P......h'_....................................................................................................................................................................... .................... _........................................... ............... _............. _.
Attachments:
1. PRHS&PS Memo
Options Considered:
1. Enter into another extra duty police services agreement with Pierce Transit
2. Do not enter into the next agreement, Maintain the current agreement until it expires later in 2019.
MAYOR'S RECOMMENDATION: 1 Enter into an agreement for extra duty police services with Pierce Transit
MAYOR APPROVAL: K -5mtDIRECTOR APPROVAL:
i e Counc17
Initial
COMMITTEE RECOMMENDATION: I move to forward the Pierce Transit extra duty police services agreement to
the June 18, 2019 consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: I move approval of the Pierce Transit extra duty police services agreement,
and authorize Police Chief Andy Hwang to sign such agreement.
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 08/12/2010 RESOLUTION #
15
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: June 11, 2019
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Pierce Transit Extra Duty Police Services Agreement
Financial Impacts:
Costs for this agreement are reimbursed by Pierce Transit. Overall there should be no negative
impact to City funds or to the police department's operating budget.
Background Information:
In 2018 the City entered into an agreement with Pierce Transit for Federal Way police officers to
work extra duty at various Pierce Transit stations, vehicles, bus routes, bus stops, facilities and
properties in Federal Way, Washington. The original term of the agreement was June 1, 2018
through December 31, 2018. Amendment #1 extended the agreement into 2019. This agreement
takes effect October 15, 2019 and runs through December 31, 2021.
Pierce Transit has agreed to pay an overtime rate of $72.20 per hour for each officer working in
2019. Beginning January 1, 2020, the hourly rates shall be increased by the same percentage of
pay increase in the Federal Way Police Guild bargaining agreement with the City. The extra
duty hours would be four (4) hours in the early morning, (3) hours in the afternoon and three (3)
hours later at night.
Officers work this job during their off-duty hours, so this does not impact regular police services for
the Federal Way Police Department. This agreement actually enhances our services by putting more
Federal Way police officers in service three times daily, all in uniform, at various Pierce Transit sites
and facilities — primarily at the Federal Way Transit Center.
16
CONTRACT NO.
CITY OF FEDERAL WAY
EXTRA DUTY POLICE SERVICES AGREEMENT
This agreement is made and entered into this day of 2019 by
and between the City of Federal Way, Washington (hereafter "City") and Pierce County
Public Transportation Benefit Area Corporation (hereinafter "Pierce Transit").
WHEREAS, the City and Pierce Transit previously entered into an Extra Duty Police
Services Agreement dated June V% 2018 and executed Amendment No. 1 to said Agreement
on January 29, 2018; and
WHEREAS, the parties desire to enter into this new Agreement to incorporate
additional terms recently negotiated and agreed upon between the parties; and
WHEREAS, Pierce Transit's operations occur in and around the City;
WHEREAS, Pierce Transit seeks to contract with the City for police related services
or assistance to support Pierce Transit's system; and
WHEREAS, the City normally has resources available and is able to provide duly
commissioned law enforcement officers to provide police related services to Pierce Transit
subject to the terms and conditions set forth in this Agreement and the approval of the City's
Chief of Police or Designee; and
WHEREAS, the duly commissioned officers who may provide such service will be
assigned to extra duty under this contract during their off-duty hours, which will not conflict
with their law enforcement obligation to the City; and
WHEREAS, the parties intend that the City be reimbursed, as nearly as possible, for
its cost of providing policing services to Pierce Transit and that there shall be neither profit
nor subsidy in the rates for such services; and
WHEREAS, the parties are authorized to enter into this agreement by virtue of RCW
39.34 and 35.02.225;
NOW, THEREFORE, the parties agree as follows:
1. PURPOSE.
The purpose of this agreement is for the City to provide Pierce Transit with law
enforcement services through the Federal Way Police Department (FWPD). It is the intent of
all parties that the services provided herein shall be provided in conjunction with the Pierce
PT -Federal Way PD ILA
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17
County Sherriff's Department to provide law enforcement services to support Pierce Transit's
system.
2. SCOPE OF PERFORMANCE.
The City shall provide Pierce Transit with extra duty police officer services upon request by
the Pierce Transit Chief of Public Safety. The parties acknowledge that the number of
officers and number of hours requested by Pierce Transit may fluctuate depending on Pierce
Transit's needs, and the City's Chief of Police and Pierce Transit's Chief of Public Safety
shall work together to determine the appropriate staffing level. Service provided by the City
will be as is generally described below:
(a) Number of officers: As requested by Pierce Transit, subject to the
approval of the City's Chief of Police. For planning purposes, in the
first year of this Agreement, the City should plan to have at least one
(1) officer per shift, per day available to support this Agreement.
(b) Hours and dates to be worked: Pierce Transit anticipates requesting
services from 0400 to 0800, 1500 to 1800, and 2100 to 2400 each
day. Hours and dates of service may be changed as deemed
necessary by either party and as agreed upon between the City's
Chief of Police and Pierce Transit's Chief of Police.
(c) Specific location of service: As requested by Pierce Transit, subject
to the approval of the City's Chief of Police. Pierce Transit requests
service at the Federal Way Transit Center (31621 23rd Ave S.,
Federal Way, WA.) and Pierce Transit vehicles, bus routes, bus
stops, facilities and properties located in the City.
(d) Duty of Officers: The officers assigned to support Pierce Transit
pursuant to this agreement shall provide law enforcement services
for and at various Pierce Transit stations, vehicles, bus routes, bus
stops, facilities and properties and throughout Pierce Transit's
system located within the City. Such services shall include but are
not limited to addressing issues of safety and security, responding to
calls for service, conducting criminal investigations, making arrests,
writing official reports, and issuing exclusion orders as well as
monitoring activities at or on various Pierce Transit stations,
vehicles, bus routes, bus stops, facilities, properties, and parking lots.
Service also includes working to ensure the safety and security of the
patrons, employees, staff and visitors to the various Pierce Transit
stations, vehicles, bus routes, bus stops, facilities and properties.
FWPD officers are expected to be at Pierce Transit locations within
the City serving as a visual deterrent and liaison to the patrons and
employees for a majority of the work shift. These services shall be
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m
provided in full uniform and shall be accompanied by a marked or
other authorized police vehicle.
It is the expectation of the parties that the officers scheduled for a
pre- determined shift will be present to complete his/her shifts,
except for the following circumstances: agency callback, late
call/report from primary employment, family emergency, personal
illness, all of which will be considered excused. The officers will
make appropriate notification to FWPD management and attempt to
find a replacement for their shifts.
(e) The City shall furnish and supply all necessary personnel,
supervision, equipment, uniforms, communication equipment,
vehicles and supplies necessary to maintain the level of service to
be rendered hereunder, and shall pay all salaries and employee
benefits and other costs in connection therewith.
(f) The City shall maintain all records relating to the administration of
this agreement and staffing for same, provided that Pierce Transit
shall have access to all records (excluding personnel records)
relating to this agreement and/or law enforcement services
provided to Pierce Transit upon request.
(g) When working pursuant to this contract, FWPD officers will
monitor and respond to radio calls for service within the City that
originate from Pierce Transit. Pierce Transit will designate a
Primary Talk group that officers will listen to and respond to calls
for service.
3. ADMINISTRATION OF PERSONNEL.
All personnel assigned to Pierce Transit shall be employed by the City and governed
by the City and FWPD laws, rules, policies and collective bargaining agreements.
Recruitment, replacement, and performance of all personnel shall be in accordance with
such City laws, rules, policies, and agreement; provided however, that Pierce Transit may
communicate performance concerns of City personnel to the City. Any assignment or re-
assignment of personnel will be in the sole discretion of the City's Chief of Police.
4. CONTRACT TERM, EXTENSION AND TERMINATION.
(a) The term of performance of the contract shall be from October 15, 2019 through
December 31, 2021.
(b) This contract may be extended for two additional one-year periods upon the
written consent of both parties hereto, and subject to approval of their governing bodies.
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19
(c) Either party may terminate this Agreement for any reason and at any time when, in
its sole discretion, it is in the best interest of the terminating party, by giving one hundred
twenty (120) days' prior written notice to the other party.
5. COMPENSATION.
Pierce Transit shall pay the City as full reimbursement for all police services
furnished under this contract a fee of $72.20 per hour, per officer, in calendar year 2019.
On Thanksgiving Day, Christmas, and New Year's Day, the rate shall be one and one-
half times the hourly base rate. On Independence Day, the rate shall be two times the hourly base
rate.
Beginning January 1, 2020, the hourly rates shall be increased by the same
percentage of pay increase in the Federal Way Police Guild bargaining agreement with the
City, not to exceed four percent (4%) per year. Hourly rate increases for any optional extension
years shall be negotiated between the parties prior to execution of any contract amendment
extending the term of this Agreement.
It is agreed upon that officers will be paid in 1/6 of an hour increments during times
when officers work beyond their assigned shifts to complete reports, transports or other law
enforcement duties that are Pierce Transit related.
6. PAYMENT.
Pierce Transit shall reimburse the City for law enforcement services described herein
pursuant to the all-inclusive payment rate shown above. The City shall invoice Pierce Transit
on or about the 15th of the month following the service and include detailed service
information, including actual service hours and all-inclusive hourly rate per officer. Payment
shall be made by a check payable to the City of Federal Way and sent to the City within
thirty (30) calendar days after receipt of invoice. Payments will include a processing fee of
$10.00 per month. Payments to the City that are received later than thirty (30) days
following the invoice dates shall accrue interest at the rate of twelve percent (12%) per
annum on the balance due. All payments shall first be applied to the accrued interest.
Pierce Transit shall not be financially liable for scheduled law enforcement services
which are not actually performed if non-performance occurred because an officer was
unable to complete his shift. However, Pierce Transit is financially liable for scheduled law
enforcement services at the designated hourly minimum in all other circumstances.
7. COORDINATION WITH CHIEF OF PUBLIC SAFETY.
Pierce Transit has contracted with Pierce County Sherriff s Department to provide a
Chief of Public Safety who will be responsible for coordinating the daily delivery of
policing services to Pierce Transit in conjunction and cooperation with the City and any
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20
other applicable law enforcement agencies. Pierce Transit reserves the right to directly hire
a Chief of Public Safety as a Pierce Transit employee. The Chief of Public Safety will be
tasked with coordinating all law enforcement efforts along with the City's FWPD officers.
It shall be the responsibility of the Chief of Public Safety to determine the appropriate
coverage, amount of hours, and type of work needed by FWPD officers to support Pierce
Transit's system. The Chief of Public Safety will coordinate with the City's Chief of Police
as needed, to ensure appropriate levels of law enforcement coverage for Pierce Transit.
8. DUTY STATUS.
Each police officer assigned to work, pursuant to this contract, is subject to call or
assignment elsewhere by the City's Chief of Police or the Chief's designee, at any time for
emergencies, special assignment, or overtime duty. Extra duty employment shall not infringe
or interfere with the officer's primary obligations associated with his or her employment
obligations to the City.
9. ADHERENCE TO CITY POLICIES AND PROCEDURES -SCOPE OF WORK.
Police officers engaged in extra duty employment are obligated to discharge all duties
of their office and adhere to the City's police department policies and procedures at all times.
Such officers shall obey, uphold and enforce the laws of the City and State of Washington
and the Constitutions of the State of Washington and the United States of America at all
times. Such officers shall understand that while they are on duty or engaged in extra duty
assignment under this contract, they may remain subject to the supervision, direction, and/or
discipline by the City, and subject to any applicable collective bargaining agreement in effect
with the City. Police officers performing work pursuant to this contract shall only provide
law enforcement/peacekeeping services as specified in Section 2(d) of this contract and they
are at all times while performing said services subject to the direction and control of the City
police department only.
I0. ACTIVITY REPORTS.
Upon request, the City will provide reports to Pierce Transit, through the Chief of
Public Safety on criminal activity within the City of Federal Way on or involving Pierce
Transit's system. Extra duty officers assigned by the City will report their daily activities
for those hours worked in the Pierce Transit system pursuant to this Agreement. Pierce
Transit will provide the City with an electronic activity reporting tool if needed.
11. NO SPECIAL DUTY TO CONTRACTOR OR OTHERS.
Police officers on extra duty assignment have a primary obligation to the City, not
Pierce Transit. They are expected to discharge all duties of their office while performing
pursuant to this contract and are not required to perform any non -law
enforcement/peacekeeping functions for Pierce Transit. Furthermore, this contract and
performance thereof by the City police officers shall not create any special relationship with
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oil
any person or duties to protect any specific persons from harm or injury including the party
signing this contract. The law enforcement/peacekeeping duties to be performed pursuant to
this contract are the same in extent and scope as those provided by police officers to every
member of the public.
12. NONDISCRIMINATION.
The parties shall not discriminate on the basis of race, color, sex, religion, national
origin, creed, age or the presence of any sensory, mental or physical handicap. The City and
Pierce Transit certify that they are Equal Opportunity Employers.
13. INDEPENDENT CONTRACTOR.
The City is, and shall at all times be deemed to be, an independent contractor.
Nothing herein contained shall be construed as creating the relationship of employer and
employee, or principal and agent, between Pierce Transit and the City or any of the City's
agents or employees. The City shall retain all authority for rendition of services, standards of
performance, control of personnel, and other matters incident to the performance of
services by the City pursuant to this Agreement.
Nothing in this agreement shall make any employee of Pierce Transit a City
employee or any employee of the City a Pierce Transit employee for any purpose,
including, but not limited to, for withholding of taxes, payment of benefits, worker's
compensation pursuant to Title5l RCW, or any other rights or privileges accorded City or
Pierce Transit employees by virtue of theiremployment.
14. INSURANCE COVERAGE.
The City shall maintain at all times during the course of this agreement a general
liability insurance policy or other comparable coverage with a self-insured retention of no
more than $500,000.00 and a policy limit of no less than $5,000,000.00 dollars.
15. LIABILITY AND INDEMNIFICATION.
Each party shall be responsible and liable for the consequences of any act or failure
to act on the part of itself, its employees or officers. While providing services hereunder, the
acts or omissions of extra duty officers in the course and scope of supporting or otherwise
providing services to Pierce Transit under this Agreement shall be deemed to be acts or
omissions of City employees which shall be the sole responsibility of the City. Each party
shall be responsible for its own negligence and that of its employees. Each party shall
defend, indemnify and save harmless, the other party or the other party's officers, employees
and agents from any and all costs, claims, judgments or awards of damages, resulting or
arising from the acts or omissions of the indemnifying party, its officers or employees
arising out of or in connection with the performance of this agreement. This indemnity
provision shall survive the expiration or termination of this Agreement.
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22
16. DISPUTE RESOLUTION.
In the event of a dispute in the administration of this agreement, Pierce Transit
CEO or her designee shall discuss the dispute with the City's Chief of Police in an attempt
to resolve the problem. If Pierce Transit CEO and the City's Chief of Police are unable to
resolve a claim or dispute stemming from this Agreement, the parties agree to participate in
non-binding mediation before a third party professional mediator, whose selection will be
mutually agreed upon. The cost of mediating the dispute will be borne equally by both
parties, and mediation should occur within thirty (30) days of a request by either party to
engage in mediation. No claim or suit may be brought until the dispute resolution
procedures as set forth in this section have been exhausted. If dispute resolution efforts
under this section are not successful, either party may institute legal action to enforce the
terms and conditions of this agreement. Exclusive jurisdiction for any such dispute shall be
Pierce County Superior Court in Tacoma, Washington.
17. NOTICES
All notices and other material to be delivered under this contract shall be in writing
and shall be delivered or mailed to the following address:
City of Federal Way
33325 8`" Ave. S.
Federal Way, WA 98003
Attn: Chief of Police
Pierce Transit
3701 96" St. SW
Lakewood, WA 98499
Attn: Chief Of Public Safety
Pierce Transit
3701 96" St. SW
Lakewood, WA 98499
Attn: General Counsel
Or such other addresses as either party may, from time to time, designate in writing.
18. SIGNATURES.
The parties agree that all signatures, whether original, copy or faxed on this
agreement will be considered originals.
19. SEVERABILITY.
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23
If any of the provisions contained in this Agreement are held illegal,
invalid or unenforceable, the remaining provisions shall remain in full force and
effect.
20. CONFLICTS.
In the event of a conflict between any other agreements between the parties, this
Agreement shall govern.
21. ENTIRE AGREEMENT.
No modification or amendment of this contract shall be effective unless in writing
and signed by authorized representatives of the parties after approval of their respective
governing body. This contract contains the entire agreement between the parties and may not
be enlarged, modified or altered except in writing signed by the parties.
In WITNESS hereof, the parties have executed this Agreement on this date, the day of
October, 2019.
CITY of FEDERAL WAY:
Andy J. Hwang, Chief of Police / Date
Attest:
Stephanie Courtney, City Clerk / Date
Approved as to legal form only:
J. Ryan Call, City Attorney / Date
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24
PIERCE TRANSIT:
Susan Dreier, Chief Executive Officer / Date
Attest:
Deanne Jacobson, Clerk of the Board / Date
Approved as to legal form only:
Dana A. Henderson, General Counsel / Date
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LAgKing County
Road map to
Zero Youth Detention
Lead with
racial equity
Support community based
response to youth and
families in crisis so that
legal system involvement is
rare and the last resort
ZI
Divert youth from the
formal legal process and
detention to community
based options
Ensure arrested and
detained youth receive
trauma -informed, culturally
responsive, developmentally
appropriate care
i
Align and optimize
connections between
systems to increase
effectiveness
Identify and
eliminate policies
that result in racial
disproportionality
Invest in the
workforce
Provide access to high
quality, community based
services for communities,
youth, and families
Prevent youth from
entering the juvenile
legal system
11
Support development
of restorative policies
and practices to keep
youth engaged in
school
Divert youth from
Divert youth from
law enforcement
referral, case Divert youth
arrest and/or
filing, and from secure
citation
adjudication detention
Align systems through
partnership, common
goals, outcomes and
indicators
Utilize data and
technology to optimize
connections between
legal, community, and
services systems
Support policy reform
that improves the lives of
youth, children, and
families and reduces
legal system involvement
11) It 11
Reengage
Expand family
Support youth and families
youth from
support and
to reduce recurrence of
detention into
engagement
legal system outcomes and
community
opportunities and
improve health outcomes
connections
Align systems through
partnership, common
goals, outcomes and
indicators
Utilize data and
technology to optimize
connections between
legal, community, and
services systems
Support policy reform
that improves the lives of
youth, children, and
families and reduces
legal system involvement
Executive Summary
In his 2017 State of the County speech, King County Executive Dow Constantine stated:
Zero detention as a goal -is an accountability measure. It compels us to ask in each case: How can we provide
justice for the victim, and protect the community from further harm, while ensuring the best chance at
redemption for this young person? Is there a disproportionate impact here, and is that about bias in the
justice system, or about bias in the broader society... And, critically, it forces us to ask: What can we do for
the next generation, to ensure a different outcome?
As called for by King County Executive Dow Constantine, this report, hereafter referred to as "the Road Map," is a strategic
plan to not just further reduce the use of secure detention for youth in King County, but to launch this county on the
journey to eliminate it.
The Road Map to Zero Youth Detention makes the case for why getting to zero is essential.
It outlines practical solutions informed by communities. Solutions that are designed to improve community safety and
help young people thrive. Solutions that keep youth from entering the juvenile legal system or diverting them from further
juvenile legal system involvement. Solutions that support strong communities. Research documented in this Road Map
finds:
• Youth and families of color are at higher risk of becoming involved in the juvenile legal system due in large part to the
cumulative disadvantages they experience resulting from systemic racism and bias.
• Despite deep reductions in the use of secure detention for all youth in King County since 1999, racial
disproportionality has worsened.
• Most youth have a better chance at a positive adulthood when they don't interact with the juvenile
legal system.
• There is little relationship between youth incarceration and overall youth crime in the community.
• Most crime victims prefer investments in programs for at -risk youth, community supervision, and holding people
accountable through means other than Incarceration.
• Restorative justice has been shown to reduce recidivism and produce greater satisfaction for most victims of crime.
• The normal process of adolescent brain development is to make risky choices for a period of time before reaching
adulthood.
• Expanding and supporting positive youth development services to youth and families in their communities holds the
most promise to keep youth from encountering the legal system.
The journey to Zero Youth Detention means carefully expanding the range of community-based diversion options until
it becomes the primary response for most youth who come into contact with the legal system.
More immediate, accountable, culturally responsive, family-oriented, and developmentally appropriate responses will
result in safer communities and more resilient youth. Youth who are better able to stay on the path to a happy, healthy,
safe, and thriving adulthood.
The journey to Zero Youth Detention is only possible through close partnership and collaboration with systems such as
school districts; child welfare; law enforcement agencies; physical and behavioral health; and housing systems.
King County and its partners have been reducing the use of secure detention for 20 years. The next reductions in the use of
detention will come as a result of intentional collaboration with communities, law enforcement, schools, and the behavioral
health system, among other partners. Since most of these systems and entities are not part of King County government, the
Road Map highlights the different roles King County can play to bring these systems and communities together to support
and advance the strategies and actions outlined in this report.
Because of the structural limitations on the County's General Fund revenue imposed by the State, the County will actively
seek partnerships with community, philanthropy, higher education, the state, local jurisdictions, and the private sector to
support and expand the work of Zero Youth Detention.
The objectives, strategies, and action items in this Road Map have come through many avenues.
They're drawn from community developed, community led, or community informed recommendations provided to the
County over the last few years. They are informed from community engagement sessions in impacted communities;
from individual interviews with youth and families involved in the juvenile legal system; and from juvenile legal system
employees. They are informed by experts in brain science, adolescent development, trauma -informed treatment, and resilience.
The goals and principles of the King County 2016-2022 Equity and Justice Strategic Plan are foundational to the Road Map.
The Road Map is structured into three levels:
• Objectives: Five overarching goals of Zero Youth Detention
• Strategies: Means for achieving the objectives
• Action Items: Specific steps or tactics to move the needle on strategies and objectives
The work called for in this document is undertaken in collaboration with legal system leaders to continue juvenile
legal system reform and improvements already underway in King County. 12
This Road Map reflects the broad spectrum of roles, responsibilities, and perspectives of those who oversee, operate, and
support King County's juvenile legal system.' The nature of the issues involved with the juvenile legal system necessarily
generates divergence in opinion and view. Thus, while there is consensus on a great deal of the recommendations and
findings in the report and support for the direction of the Road Map, not all juvenile legal system actors are in agreement
on every aspect of this report.
An overview of the objectives, strategies, and action items is included on the following pages.
Please note that only a sample of action items are included in the executive summary.
By leading with racial justice in the work of Zero Youth Detention, all stakeholders
involved with the juvenile legal system are being called to commit to addressing
systemic institutional racism and bias and to align efforts through this deeply
challenging work.
Strategies:
A. Identify and eliminate polices that result in racial disproportionality
B. Invest in the workforce'
The strategies and action items for this objective recognize that, to eliminate the policies and practices that result in
racial disproportionality, King County's workforce must be supported to continue and expand their work in solidarity with
creating systems that lead to happy, healthy, safe, and thriving youth and families.
Action items include:
• Implement a racial equity impact analysis on current and future policies and practices
• Set racial equity improvement goals, providing cross agency and system access to regular reports and data
• Emphasize and expand the recruitment, hiring, and retention of culturally reflective staff at all levels
• Expand culturally responsive trainings for all who interface with legal system involved youth
The term "legal system" includes youth not only the criminal legal system, but also children and families involved with
the child welfare dependency system, children in need of services, at risk youth, and/or school truancy matters.
Due to historic injustices and inequities experienced in the justice system' by people of color, people living in poverty,
immigrants and refugees, people living with disabilities, and those who identify as lesbian, gay, bisexual, transgender, and
queer, the Zero Youth Detention project and this Road Map uses the term "legal system" instead of 'justice system."
3 King County Executive, King County Superior Court King County Prosecutor, King County Sheriff, and the King County
Department of Public Defense.
Objective 2: Prevent youth from entering the juvenile ler
system by focusing upstream and on systems to have
greatest impact
This objective recognizes partnership between youth and families, schools and
communities, and the County is needed to enhance positive youth development
and help position the youth on a healthy life course.
Strategies:
A. Support development of restorative policies and practices to keep youth engaged in school
B. Provide access to high quality, community based services for youth and families
C. Support community based response to youth and families in crisis so that legal system involvement
is rare and the last resort
Understanding adolescent brain development, protective factors, and the role of resilience is foundational to upstream
prevention efforts for youth.
Action items include:
• Convene school partners to improve school discipline practices
• Continue and grow sustained investments in robust community options to serve high needs youth and families
• Expand culturally responsive evidence based and/or promising behavioral health practices for youth outside of and
prior to involvement with the juvenile legal system
• Modify existing crisis intervention training for law enforcement to include specific modules on adolescent brain
development and skills for addressing youth in crisis
Objective 3: Divert youth from further law enforcement,
formal legal processes, and secure detention into
community based options
This objective calls on legal system partners and community to work together
to create an effective continuum of community-based approaches, accessed at
different points in thejuvenile legal process, that provide for community safety and
for the developmental needs of youth.
Strategies:
A. Divert youth from law enforcement arrest and/or citation
B. Divert youth from referral, case filing, and adjudication
C. Divert youth from secure detention
Diverting youth out of the juvenile legal system, or to the least restrictive environment based on their individual needs while
ensuring community safety, is usually in the best interest of youth.
Action items include:
• Convene law enforcement and communities to develop and test alternative responses to formal arrest
• Expand Community Empowered Disposition Alternative and Resolution (CEDAR) program, an "expedited" case
processing track
• Partner with community providers to expand use of electronic home monitoring (EHM) for youth
Workforce in the Road Map°references King County employees.
Objective 4: Support youth and families to reduce recurrence
of legal system involvement and increase healthy outcomes
The objective recognizes that young people who remain in their own community
generally have better outcomes after contact with the juvenile legal system.
However, when community-based resources are not a viable option and a youth
must be placed in secure detention as a last resort, family engagement and
reentry supports are essential.
Strategies:
A. Expand family engagement opportunities and connections
B. Reengage youth from detention into community
C. Ensure detained youth receive trauma -informed, culturally responsive, and developmentally appropriate
care and services
Support youth and their family in their communities so that they achieve their full potential; youth do not return to the
legal system; negative impacts to their lives are minimized; and their inherent strengths and skills are promoted.
Action items include:
• Continue to expand visitation access to youth in detention
• Link youth exiting detention and their families with community ambassadors, credible messengers, community
navigators and mentors and other supports
• Explore and pilot probation models that incorporate the principles of adolescent development
• Provide professional development training on trauma -informed care, adolescent brain development, implicit bias,
undoing systemic racism, and other best practices to all county staff serving youth
Objective 5: Align and optimize connections between systems
to increase effectiveness
When systems work together, the people they serve benefit. This objective 1► A"
recognizes that youth and families are often served by multiple systems and
more can be done between and among systems to better coordinate.
Strategies:
A. Align systems through common goals, outcomes, and indicators
B. Utilize data and technology to optimize connections between legal, community,
and services systems
C. Support policy reform that improves the lives of youth, children, and families and
reduces legal system involvement
Action items include:
Jointly develop legal system related outcomes for children and youth across King County government executive
departments and separately elected entities
• Integrate child welfare and dependency outcomes into juvenile legal strategies and programming
• Renew/reform Uniting for Youth collective action table to actively collaborate on, monitor, and address outcomes;
and add labor representatives to table
• Support, enhance, and expand data sharing between and among King County departments and agencies and community
• Support state legislation that provides state funding for youth to access behavioral health services before coming into
contact with thejuvenile legal system, including adding inpatient behavioral health treatment beds
Measuring Impact.
The Road Map includes initial baseline metrics for the first four objectives; metrics for measuring impact of Objective 5 are
not included in this report. They will be developed and incorporated in the next phase of Zero Youth Detention work. As
specific strategies, policies, and practices are implemented, definitions of success will be Identified along with measures
and targets for further analyzing the impact and progress of the Zero Youth Detention work. Reporting on the progress
toward objectives and adjustments to this plan will be accomplished through the establishment of a Zero Youth Detention
data dashboard and through required reports due to the King County Council each June through 2021 regarding the
County's efforts to reduce the use of secure detention.
Community and Employee Engagement.
A wide array of perspectives were sought on the development of this Road Map from across the county, with a particular
emphasis on those most impacted by the juvenile legal system. The insights of King County employees were also sought to
inform this work. The format of engagement included community meetings and focus groups, employee focus groups, digital
surveys, and case examples from those involved in the juvenile legal system:
• 182 community members participated in community meetings and focus groups,
with 79 employees participating in employee focus groups
• 2,132 King County residents and 142 employees responded to the digital survey
• 19 parents or guardians and 12 youth participated in case examples
Clear challenges come with undertaking Zero Youth Detention work.
It is difficult and it is complex. The lack of behavioral health resources, strained community capacity, the County's
structural deficit and lack of resources, the resistance of some organizations to embrace and manage change, and the
polarization of public opinion are some of the broad challenges involved with Zero Youth Detention. Better data is needed.
Underscoring these challenges is the reality that there is no recipe for success. This work Is at the forefront of innovative
public policy.
Zero Youth Detention is a bold, complex, and difficult to achieve goal.
It is also a goal that may be misunderstood as reducing accountability for youth, risking community safety, or ignoring the
needs of youth and families in crisis. The objectives, strategies, and actions outlined In this Road Map reflect the opposite.
This strategic plan is also a Road Map to Stronger Accountability and Community Safety, a Road Map to Better Youth &
Family Outcomes, and a Road Map to Eliminate Racial Disproportionality in Secure Detention. All of these are the expected
milestones of this journey.
This Road Map is a work in progress.
The Road Map's ultimate destination is Zero Youth Detention, but the journey itself is expected to yield changes in
systems, policies, and services leading to better outcomes for youth and communities. To drive this work, King County is
using the public health approach for Zero Youth Detention, bringing together community and system partners guided by
the latest science on positive youth development to understand and implement what best promotes the well-being of
youth and families and community safety. In addition to the work already underway and the investments the Executive is
recommending in the 2019-2020 budget, the next phase of work will accelerate the actions in the Road Map. Next steps
include identifying potential funding sources; convening and consulting with community, employee, and labor partners;
developing metrics, and reporting on progress.