AG 19-066 - Yakima County Department of CorrectionsYAKIMA COUNTY
DEPARTMENT OF CORRECTIONS
111 North Front Street Yakima, Washington 98901 (509) 574-1700
August 29th, 2022
Commander Kurt Schwan
Federal. Way Police Department
Administrative Services Division
33325 8th Avenue South
Federal Way, WA 98003
Re: Termination of Inmate Housing Agreement
Dear Commander Schwan:
This letter will serve as written notification that Yakima County has decided to no longer offer
inmate contract housing services effective 12/31/22.
The existing contract language reads as follows: Duration of Agreement. This agreement will
renew annually for up to five (5) years unless there is written notification from one party to the
other that they wish to terminate the contract at the end of the current calendar year. Such
notification will be sent to the receiving party no later than October 11 of the current year.
We are grateful that we were able to assist you in meeting your inmate housing needs and we
truly appreciate your business and the partnership we have shared over the years.
Wishing you all the best,
4�efre mf�y Welch, Director
JW:sb
C: Board of County Commissioners
Stefanie Weigand, Corporate Counsel Division
Contract File
Service, Pride, Integrity
I I RETURN TO: EXT:
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DIV: POLICE DEPARTMENT
2. ORIGINATING STAFF PERSON: KURT SCIIWAN EXT: 6875 3. DATE REQ. BY: ASAP
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT (AG#): x INTERLOCAL
❑ OTHER
5. PROJECT NAME: JAIL SERVICES - INMATE HOUSING
6. NAME OF CONTRACTOR: YAKIMA COUNTY DEPARTMENT OF CORRECTIONS
ADDRESS: 111 NORTH FRONT STREET, Y.AKIMA, WA 98901 TELEPHONE_
E-MAIL: FAX:
SIGNATURE NAME: EDCAMPBELL TITLE-,' Dim,--C:"{oll
7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑
ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: JANUARY 1, 2020 COMPLETION DATE: AUTO RENEWALS UPTo 5 YEARs-DEc 31, 2024
9. TOTAL $800,000 (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE -ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT:
IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY
❑ PURCHASING: PLEASE CHARGE TO:
10. DOCUMENT/CONTRACT REVIEW
❑ PROJECTMANAGER
❑ DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
❑ LAW
INITIAL / DATE REVIEWED INITIAL / DATE APPROVED
11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE:
12. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ DEPARTMENT
IGNATORY (MAYOR OR DIRECTOR)
❑ CITY CLERK
❑ ASSIGNED AG#
❑ SIGNED COPY RETURNED
COMMENTS:
IGNED
1
AG# N---" %L1-
DATE SENT: 'r
COUNCIL MEETING DATE: April 16, 2019
ITEM #:
5i
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: JAIL SERVICES CONTRACT — YAKIMA COUNTY JAIL
POLICY QUESTION: Should the Federal Way Police Department enter into a contract with the Yakima County
Jail for jail services at the cost of approximately $800,000 annually?
COMMITTEE: Parks, Recreation, Human Services, and Public Safety MEETING DATE: April 9, 2019
Council Committee — (PRHS&PSC)
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Kurt Schwan, Professional Standards Commander DEPT: Police
Attachments:
1. Staff Report
2. Yakima County Jail Contract
Options Considered:
1. Approve the execution of this contract
2. Do not approve this contract
MAYOR'S RECOMMENDATION: 1. Approve the execution of this contract
MAYOR APPROVAL: . -7 DIRECTOR APPROVAL:
i cn i c coup I Init al/[7ate'
Initial/Date Initial/Date
COMMITTEE RECOMMENDATION: I move to forward the Jail Services Contract with the Yakima County Jail to
the April 16 019 Corincil consent a endo iuf- ulf pr, ti�al i
ommittee Chair Ckliillnitt(V Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Jail Services Contract with the Yakima County Jail
and authorize the Mayor to sign said agreement".
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
OUNCIL ACTiO
+ APPROVE LkIl(pl � COUNCIL BILL #
LY DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 12/2017 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: April 9, 2019
TO: City Council Members
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Jail Services Contract — Yakima County Jail
Financial Impacts:
By withdrawing from SCORE and utilizing other jail facilities, the projected annual jail
services expenditures would be $4,330,300. This would be an annual savings over
SCORE/KC Jail contracts of $2,085,672. The Yakima County Jail is one of the jail services
providers to be utilized in order to achieve the above stated savings. The projected annual
cost to utilize the Yakima County Jail would be $800,000.
BackLrround Information:
In 2009, SCORE was established to serve the seven Owner Cities, with a goal of providing
consolidated correctional services at a lower total cost to the participating Owner Cities. In
the case of Federal Way, there has been a significant jail cost increase in the seven years we
have been an Owner City, creating a financial burden that is unsustainable. In 2012, Federal
Way's total jail budget was $2,305,280, a 17% M&O obligation (based on 60 ADP). In
2018, the SCORE jail budget swelled to $6,293,163, a 30.23% M&O obligation (80 ADP).
(The 2018 total jail budget is $6, 41 S, 972, which includes other jail expenses outside of
SCORE.) The steady incremental increase for the past seven years, totaling 20 more ADP,
has increased our SCORE budget by $3,987,883 —this reflects an increase of 173% since the
inception of our participation.
The SCORE Financial Alternatives Study Subcommittee was created to research financial
alternatives for Owner Cities. At this time, no feasible alternative option exists or has been
presented for Owner Cities to remedy the unsustainable financial obligation for the City of
Federal Way.
The following are all of the projected annual on -going j ail services expenditures utilizing jail
facilities other than SCORE;
Rev. 7/18
Average Daily Maintenance (+ booking fees) at 70 ADP
$2,395,300
SCORE debt service
$935,000
Infirmary / Mental Health Detention
$275,000
Medical
$150,000
Work Release/EHM/Probation
$100,000
Four (4) FTEs (salary & benefits)
$460,000
M&O for 'ail transport vehicle
$15 000
Total annual projected Jail Operations Expenditure $4,330,300
Current 2018 SCORE/KC jail budget
$6,415,972
Annual savings over current SCORE/KC Jail contracts $2,085,672
On September 4, 2018, Federal Way City Council unanimously passed a resolution
authorizing the withdrawal from the SCORE Inter -local Agreement. The Yakima County
Jail has been identified as one of the j ail services providers to be utilized in order achieve the
above stated savings. The projected annual cost to utilize the Yakima County Jail would be
$800,000.
Rev. 7/18
BOCC 136-2019
May 28, 2019
AGREEMENT FOR INMATE HOUSING 2019
THIS INTERLOCAL AGREEMENT FOR INMATE HOUSING (hereinafter "Agreement") is made and
entered into by and between Yakima County (hereinafter the "County") and the City of
Federal Way (hereinafter the "City'.
WHEREAS, RCW Chapters 39.34 and RCW 70.48 authorize the City and the County to
enter into a contract for inmate housing, and
WHEREAS, the City desires to transfer custody of certain of its inmates to the County to
be housed in the County's corrections facilities during those inmates' confinement, and to
compensate the County for housing such inmates, and
WHEREAS, the County desires to house inmates who would be otherwise in the City's
custody on the terms agreed herein.
NOW! THEREFORE, in consideration of the mutual covenants, conditions, and promises
contained herein, the parties hereto mutually agree as follows:
1. Purpose. The purpose and intent of this Agreement is to establish the terms under
which the County will house City inmates.
2. Definitions.
Business day means Monday through Friday excluding Yakima County standard holidays.
Committing Court means the court that issued the order or sentence that established the
City's custody of a City Inmate.
Detainer — A legal order authorizing or commanding another agency a right to take custody of
a person.
City Inmate means a person subject to City custody who is transferred to County custody
under this Agreement
3. General Provisions. The County shall accept City Inmates according to the terms of
this Agreement and shall provide housing, care, and custody of those City Inmates in the same
manner as it provides housing, care and custody to its own inmates.
The County shall manage, maintain, and operate its corrections facilities in compliance with all
applicable federal, state, and local laws and regulations.
4. Right to Refuse or Return Inmate. To the greatest extent permitted by law, the
County shall have the right to refuse to accept a City Inmate or to return a City Inmate to the
City, if the Inmate has a current illness or injury that is listed in Attachment A - Medical
Acceptability. The County shall provide notice to the City at least one business day prior to
transport.
S. Inmate Transport. , County Transported: The County shall transport Inmates to and
from the County's corrections facilities except when weather or other conditions beyond the
County's control prevent transport. Inmate transport dates will be determined by the
amount of inmates the City has housed with the County.
Agreement for Inmate Housing -- 2019
Page 1
The County will pick up and drop off Inmates at a mutually agreed upon destination. In the
event the City wishes the County to pick up and/or drop off a City Inmate at another detention
or correction facility, the City shall notify the County of the location of the Inmate for pick up
and/or drop off.
The City shall provide a written inmate transport list to the County the business day prior to
transport. At the time of scheduling transport if possible, but no later than transport pickup, the
City shall provide to the County the warrant or court order detaining or committing the Inmate,
as well as any order that specifies the Inmate's next court date or sentence to confinement.
The City shall provide a complete copy of each Inmate's records in its possession to the County
prior to transferring custody of the Inmate to the County. The County will not assume custody
of any inmate without a warrant or court order that commits the Inmate to confinement.
City Transported: The City will provide the County a written transport list to the County
the business day prior to delivery. At the time of delivery, the City shall provide the County the
warrant or court order detaining or committing the inmate as well as any order that specifies
the Inmate's next court date or sentence to confinement.
The City shall provide a complete copy of each Inmate's records in its possession to the County
prior to transferring custody of the Inmate to the County. The County will not assume custody
of any inmate without a warrant or court order that commits the Inmate to confinement.
6. Inmate Records. The City shall provide all medical records in its possession to the
County's transport officers prior to the Inmate's departure from the City's detention or
designated detention facility. In the event the Inmate is transported by the City, the City shall
provide all medical records in its possession to the County's booking officer. In the event
additional information is requested by the County regarding a particular Inmate, the County and
City will mutually cooperate to provide the additional information needed.
7. Inmate Property. The County shall accept and transport Inmate property in
accordance with Attachment B — Property, and shall be responsible only for inmate property
actually delivered into County possession. The County shall hold and handle each Inmate's
personal property in the same manner it holds and handles property of other County inmates.
In the event a City Inmate is being transported from a City designated detention or correction
facility, it will be the responsibility of the City to dispose of the Inmate's property not delivered
and accepted into County possession. When returning Inmates to the City, the County shall
transport Inmate property according to the provisions of Attachment B — Property, and it shall
be the responsibility of the County to dispose of any of the Inmate's property not transported
with the Inmate.
S. Booking. Inmates shall be booked pursuant to the County's booking policies and
procedures. Inmates transported by the City that are not acceptable at booking, will be the
responsibility of the City to transport back to City.
Pursuant to RCW 70.48.130, and as part of the booking procedure, the Department of
Corrections shall obtain general information concerning the Inmate's ability to pay for medical
care, including insurance or other medical benefits or resources to which a City Inmate is
entitled. The information is to be used for third party billing.
The County and City will attempt to develop a process at City detention facilities for pre -booking
Inmates who are being transferred to the custody of the County.
Agreement for Inmate Housing -- 2019
Page 2
9. Classification. Inmates shall be classified pursuant to the County's classification
policies and procedures, and within the sole discretion and judgment of the County. The City
shall provide information identified in Attachment C — Classification, of this Agreement.
10. Housing. Inmates shall be assigned to housing pursuant to the County's policies and
procedures, and within the sole discretion and judgment of the County. Provided however, that
generally, if a City Inmate's classification qualifies him/her to be housed in the Yakima County
Corrections Center, and there is a bed available at the Yakima County Corrections Center, the
Inmate shall be housed in the Yakima County Corrections Center. Exceptions to this general
provision include circumstances such as: 1) No women are housed at the Yakima County
Corrections Center; 2) Inmates assigned to certain work crews must be housed in the Main Jail
or Annex; 3) Certain programs are available only to Inmates housed in the Main Jail or Annex;
4) Inmates who will be housed for less than one week will usually be housed in the Main Jail or
Annex.
11. Inmate Work Programs. The County may assign Inmates to work programs such as
inside and outside work crews, kitchen and facility duties, and other appropriate duties.
12. Health Care. The County shall provide in -facility medical care commonly associated
with county corrections operations as guided by American Correctional Association or National
Commission on Correctional Health Care standards.
Inmates shall be responsible for co -payment for health services according to County policy. The
City shall not be responsible to the County for Inmate co -payments. No Inmate shall be denied
necessary health care because of an inability to pay for health services.
The County shall notify the City's designee(s) via e-mail or fax if a City Inmate requires medical
or dental treatment at an outside medical or health care facility. The City shall be responsible to
promptly notify the County of any changes in its designee(s).
The City shall pay for all medical, mental health, dental or any other medical services that are
required to care for the City's Inmates outside YCDOC facilities. Except, the County shall bear
the expense of any such medical care necessitated by improper conduct of the County, or of its
officers or agents.
The County shall notify the City as soon as reasonably possible before the Inmate receives
medical and/or dental treatment outside of YCDOC facilities. The City acknowledges that such
notice may not be reasonably possible prior to emergency care. Lack of prior notice shall not
excuse the City from financial responsibility for related medical expenses and shall not be a
basis for imposing financial responsibility for related medical expenses on the County.
Outside medical expenses for Inmates housed for more than one jurisdiction shall be divided
equally among those jurisdictions.
13. Inmate Discipline. The County shall discipline Inmates according to the same policies
and procedures under which other County inmates are disciplined. However, nothing contained
herein shall be construed to authorize the imposition of a type of discipline that would not be
imposed on a comparable County inmate, up to and including the removal of earned early
release credits as approved by the City.
14. Removal from County Facilities. Except for work programs or health care, and
during emergencies, Inmates shall not be removed from County facilities without written
authorization from the City or by the order of any court having jurisdiction. Other jurisdictions
Agreement for Inmate Housing -- 2019
Page 3
may "borrow" a City Inmate only according to the provisions of Attachment D — Borrowing.
In the event of the Inmate's emergency removal, the County shall notify the City by email or fax
as soon as reasonably possible. No early release or alternative to incarceration, including
furloughs, home detention, or work release shall be granted to any Inmate without written
authorization by the committing court.
15. Visitation. The County shall provide scheduled visitation for attorneys, spouses, family
and friends of Inmates. Such visitation may be accomplished as provided in Section 24 of this
Agreement.
16. Inmate -Attorney Communication. Confidential telephones or visitation rooms shall
be available to inmates to communicate with their attorneys.
17. Inmate Accounts. The County shall establish and maintain an account for each
Inmate. The County shall ensure family members and others have a reasonable process to add
funds to a City Inmate's account,
Upon returning custody of a City Inmate to the City, the County shall transfer the balance of
that Inmate's account that is not subject to charges, to the Inmate or to the City in the form of
a check or a debit card in the name of the Inmate.
In the event the County contracts with a company/business that furnishes technology for
wireless inmate account crediting (such as Keefee or ]PAY) the City may allow the County (or
County's contracted representative) to install the equipment necessary for use of the system.
The City shall not be financially responsible for any aspect of the system, including but not
limited to installation or maintenance costs. The City shall not receive any compensation or
profits for such a system.
18. Detainers. Inmates in a 'Detainer" status shall be handled according to Attachment E
— Detainers.
19. Releases. The City shall be responsible for computing and tracking all sentence time
calculations, good time, court dates and release dates. Inmates will be released in accordance
with Attachment F — Inmate Release.
The County shall not transfer custody of a City Inmate housed pursuant to this Agreement to
any party other than the City, except as provided in this Agreement or as directed by the City.
20. Escape. If a City Inmate escapes County custody, the County shall notify the City as
soon as reasonably possible. The County shall use all reasonable efforts to pursue and regain
custody of escaped City Inmates and shall assume all costs connected with the recapture of the
City Inmate.
21. Death. If a City Inmate dies in County custody, the County shall notify the City as soon
as reasonably possible. The Yakima County Coroner shall assume custody of the City Inmate's
body. Unless another agency becomes responsible for investigation, YCDOC shall investigate
and shall provide the City with a report of its investigation. The City may participate in the
investigation. If another agency becomes responsible for investigation, YCDOC shall liaison or
otherwise facilitate the City's communication with and receipt of reports from the other agency.
The City shall provide the County with written instructions regarding the disposition of the City
Inmate's body. The City shall pay for all reasonable expenses for the preparation and shipment
of the body. The City may request in writing that the County arrange for burial and all matters
related or incidental thereto and the City shall be responsible for all costs associate with this
Agreement for Inmate Housing -- 2019
Page 4
request. Except, the County shall bear such expenses necessitated by improper conduct of
County, or its officers or agents.
22. Reporting Requirements. Ordinarily on business days, the County will deliver the
following reports to the JAG, which will disseminate them to the City:
Here Now Report - a report detailing City inmates in YCDOC custody.
Housing Report — a report detailing which city inmates are housed at the Yakima County
Corrections Center.
Custody Report — a report of total inmate populations confined at all YCDOC facilities. It
includes current and historical safety and population data.
Special Housing Report — Identifies city inmates who are in special housing assignments.
23. City's Right of Inspection. The City shall have the right, upon reasonable advance
notice, to inspect County correction facilities where City Inmates are housed at reasonable
times. During such inspections, the City may interview its Inmates and review its Inmates'
records. The City shall have no right to interview inmates housed for other jurisdictions or to
review their medical records, unless it is properly authorized to do so by the inmate or the other
jurisdiction.
24. Technology. The County and City may each permit the other continuous access to its
computer database regarding all City Inmates housed by the County. This continuous access
feature may be accomplished through a computer link between a computer(s) designated by
the City and appropriate computer(s) of the County.
By separate mutual agreement, the County and City may provide video conference capabilities
for personal visiting, professional visiting, pre-trial conferences, arraignments and other court
and conferencing needs.
Bed Rate. In consideration of Yakima County's commitment to house City Inmates, the City
shall pay the County based on the Monthly Average Daily Population (MADP) sliding scale. This
scale does not include those inmates with serious medical, mental health or behavioral
conditions as determined by the County. Inmates whose mental health, behavioral or medical
conditions require special housing or treatment will be housed at a rate of $98.35. All other
inmates will be housed based on the (MADP):
Monthly Average Daily Population (MADP)
Daily Rate Per Inmate
151- above
$57.65
126-150
$58.65
101-125
$59.65
76-100
$ 60.65
51-75
$61.65
26-50
$62.65
0-25
$63.65
Agreement for Inmate Housing -- 2019
Page 5
The Bed Rate includes all in -facility medical, dental (if available), and mental health services. In
the event an inmate requires out of facility medical, dental or mental health services, the City
shall be responsible for the cost of the services.
The County shall not charge a booking fee in connection with housing the City's Inmates.
The City may purchase additional beds, as available, at the then- existing bed rate; however,
the County shall have the right to refuse to accept custody of or house inmates in excess of the
City's minimum bed commitment.
The Daily Fee for inmates housed for more than one jurisdiction shall be divided equally among
those jurisdictions.
This daily rate is established for 2018. Yakima County reserves the right to increase the daily
rate with the understanding that they will provide the City of Federal Way ninety (90) days
written notification prior to said increase.
25. Billing and Payment. The County shall provide the City with monthly statements
itemizing the name of each City Inmate, the number of days of housing, including the date and
time booked into the County and date and time released from the County and itemization of any
additional charges including a description of the service provided, date provided and reason for
service.
The County shall provide said statement for each month on or about the 10t" day of the
following month. Payment shall be due to the County within (30) days from the billing date.
The County may bill the City electronically. Payments not received by the 30th day shall bear
interest at the rate of 1% per month until payment is received.
The Daily Fee for City Inmates housed for more than one jurisdiction shall be divided equally
among those jurisdictions.
26. Duration of Agreement. This agreement will renew annually for up to five (5) years
(December 31, 2024) unless there is written notification from one parry to the other that they
wish to terminate the contract at the end of the current calendar year. Such notification will be
sent to the receiving party no later than October 1st of the current year.
27. Independent Contractor. In providing services under this Agreement, the County is
an independent contractor and neither it nor its officers, nor its agents nor its employees are
employees of the City for any purpose, including responsibility for any federal or state tax,
industrial insurance, or Social Security liability. Neither shall the provision of services under this
Agreement give rise to any claim of career service or civil service rights, which may accrue to an
employee of the City under any applicable law, rule or regulation. Nothing in this Agreement is
intended to create an interest in or give a benefit to third persons not signing as a party to this
Agreement.
28. Hold Harmless, Defense, and Indemnification. The County shall hold harmless,
defend, and indemnify the City, its elected officials, officers, employees, and agents from and
against any and all suits, actions, claims, liability, damages, judgments, costs and expenses
(including reasonable attorney's fees) (also including but not limited to claims related to false
arrest or detention, alleged mistreatment, injury, or death of any City Inmate, or loss or damage
to City Inmate property while in County custody) that result from or arise out of the acts or
omissions of County, its elected officials, officers, employees, and agents in connection with or
Agreement for Inmate Housing -- 2019
Page 6
incidental to the performance or non-performance of the County's services, duties, and
obligations under this Agreement.
The City shall hold harmless, defend, and indemnify the County, its elected officials, officers,
employees, and agents from and against any and all suits, actions, claims, liability, damages,
judgments, costs and expenses (including reasonable attorney's fees) (also including but not
limited to claims related to false arrest or detention, alleged mistreatment, injury, or death of
any City Inmate, or loss or damage to City Inmate property while in County custody) that result
from or arise out of the acts or omissions of the City, its elected officials, officers, employees,
and agents in connection with or incidental to the performance or non-performance of the City's
services, duties, and obligations under this Agreement.
In the event the acts or omissions of the officials, officers, agents, and/or employees of both
the City and the County in connection with or incidental to the performance or non-performance
of the City's and or County's services, duties, and obligations under this Agreement are the
subject of any liability claims by a third party, the City and County shall each be liable for its
proportionate share of fault in any resulting suits, actions, claims, liability, damages, judgments,
costs and expenses and for their own attorney's fees.
Nothing contained in this Section or this Agreement shall be construed to create a right in any
third party to indemnification or defense.
The County and City hereby waive, as to each other only, their immunity from suit under
industrial insurance, Title 51 RCW. This waiver of immunity was mutually negotiated by the
parties hereto.
The provisions of this section shall survive any termination or expiration of this Agreement.
29. Insurance. The County and City shall provide each other with evidence of insurance
coverage, in the form of a certificate or other competent evidence from an insurance provider,
insurance pool, or of self-insurance sufficient to satisfy the obligations set forth in this
Agreement.
The County and City shall each maintain throughout the term of this Agreement coverage in
minimum liability limits of one million dollars ($1,000,000) per occurrence and two million
dollars ($2,000,000) in the aggregate for its liability exposures, including comprehensive general
liability, errors and omissions, auto liability and police professional liability. The insurance policy
shall provide coverage on an occurrence basis.
30. Termination.
A. Mutual Agreement: This Agreement may be terminated by mutual written consent
between the County and City with ninety (90) days written notice to the other party and to the
State Office of Financial Management as required by RCW 70.48.090 stating the grounds for
said termination and specifying plans for accommodating the affected City Inmates.
B. Imperiling Conditions: The City shall have the right to terminate this Agreement where:
1) conditions and/or circumstances at Yakima's facilities present an imminent risk of serious
injury or death to the City's Inmates [Imperiling Conditions]; 2) the City has sent County written
notice by certified mail, return receipt requested describing with reasonable specificity the
Imperiling Conditions; and 3) the County has failed to cure the Imperiling Conditions within a
reasonable period of time, which, unless the parties agree in writing to a longer period, shall be
no more than 30 days after the County receives the City's notice. Termination under this
Agreement for Inmate Housing -- 2019
Page 7
provision shall be effective if and when: 1) after at least 30 days, the County has not cured the
Imperiling Condition(s); and 2) the City has removed its Inmates; and 3) the City has given the
County formal written notice of final termination under this provision. After Termination under
this provision the City shall have no further financial obligations under this Agreement.
C. Material Breach: Either party shall have the right to terminate this Agreement if: 1) the
other party is in material breach of any term of this Agreement; 2) the terminating party has
sent the breaching party written notice of its intent to terminate this Agreement under this
section by certified mail, return receipt requested describing with reasonable specificity the
basis for the termination; and 3) the breaching party has failed to cure the breach within ninety
(90) days, unless the parties agree in writing to a longer cure period. Termination shall be
effective upon and the City shall have no further financial obligations under this Agreement
from the date of removal of its Inmates from the Yakima Facility or County's receipt of final
notice that City is terminating the Agreement after the expiration of the cure period, whichever
occurs last.
31. Real or Personal Property. It is not anticipated that any real or personal property will
be acquired or purchased by the parties solely because of this Agreement.
32. Equal Opportunity. Neither party shall discriminate against any person on the grounds
of race, creed, color, religion, national origin, sex, age, marital status, political affiliation or belief
or the presence of any sensory, mental or physical handicap in violation of any applicable federal
law, Washington State Law Against Discrimination (RCW chapter 49.60) or the Americans with
Disabilities Act (42 USC 12110 et seq.). In the event of the violation of this provision, the other
party may terminate this Agreement immediately.
33. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not be
assigned or transferred in whole or in part by the County to any other person or entity without
the prior written consent of the City. In the event that such prior written consent to an
assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of
County stated herein.
34. Non -Waiver. The failure of either party to insist upon strict performance of any
provision of this Agreement or to exercise any right based upon a breach thereof or the
acceptance of any performance during such breach shall not constitute a waiver of any right
under this Agreement.
35. Severability. If any portion of this Agreement is changed per mutual Agreement or any
portion is held invalid, the remainder of the Agreement shall remain in full force and effect.
36. Governing Law. This Agreement shall be governed by and construed in accordance
with the laws of the State of Washington. Any actions, suit, or judicial or administrative
proceeding for the enforcement of this Agreement shall be brought and tried in the Federal or
Superior Court for the State of Washington in King County
37. Approval and Filing. Each party shall approve this Agreement by resolution, ordinance
or otherwise pursuant to the laws of the governing body of each party. The attested signatures
of the City, Manager or Mayor and the Yakima County Commissioners below shall constitute a
presumption that such approval was properly obtained. A copy of this Agreement shall be filed
with the Yakima County Auditor's Office pursuant to RCW 39.34.040.
Agreement for Inmate Housing -- 2019
Page 8
38. General Provisions. Unless otherwise agreed in writing executed by both parties, on
and after January 1, 2019, and so long as this Agreement remains in effect, this document
constitutes the entire Agreement between the City and the County under which the County
houses City Inmates, and no other oral or written agreements between the parties shall affect
this Agreement.
No changes or additions to this Agreement shall be valid or binding upon either party unless
such change or addition be in writing and executed by both parties.
The County shall not delegate its duties pertaining to housing City Inmates without the written
consent of the City, which consent shall not be withheld unreasonably.
Any provision of this Agreement that is declared invalid or illegal shall in no way affect or
invalidate any other provision.
In the event the County or City defaults on the performance of any terms of this Agreement and
files a lawsuit, the prevailing party shall be entitled to an award of its reasonable attorney fees,
costs and expenses.
This Agreement may be executed in any number of counterparts.
39. Notices. Unless stated otherwise herein, all notices and demands shall be in writing and
sent or hand -delivered to the parties to their addresses as follows:
TO CITY: Commander Kurt Schwan
Federal Way Police Department
33325 8th Ave. S
Federal Way, WA 98003
TO COUNTY: Ed Campbell, Director
Yakima County Department of Corrections
111 North Front Street
Yakima, WA 98901
Alternatively, to such other addresses as the parties may hereafter designate in writing. Notices
and/or demands shall be sent by registered or certified mail, postage prepaid, or hand -
delivered. Such notices shall be deemed effective when mailed or hand -delivered at the
addresses specified above.
CITY OF FEDERAL WAY, WASHINGTON
By: 0- ! — � 'X,
j4fMa r/Gi+rmarrager
Date:
ALGU �
ttest- n /�' B,
"
y f
Cit {erk
Agreement for Inmate Housing -- 2019
Page 9
Approved as to form:
By: a)�, ( 11-11!Z-11-1.1-, -
City Attorney
Agreement for Inmate Housing -- 2019
Page 10
ATTACHMENT A
MEDICAL ACCEPTABILITY
The County shall determine the medical and mental acceptability of inmates for transport using
the following excluding criteria:
1. Blood or fluid present at an open wound site or bleeding from an open wound.
2. Signs of untreated broken bones or dislocated joints.
3. Any injury or illness requiring immediate or emergency medical treatment.
4. Unconsciousness.
5. Inmates unable to stand and walk under their own power.
6. Wheel chair bound individuals.
7. Signs of alcohol toxicity and signs of current or recent use of any intoxicants.
8. Signs of alcohol and/or drug withdrawal.
9. Bed bound individuals.
10. Individuals with attached IV or requiring IV medications.
11. Individuals requiring the use of oxygen tanks.
12. AMA (Against Medical Advice) from the hospital.
13. Individuals having had major invasive surgery within the last 72 hours. Non-invasive
surgery such as oral surgery, laser -eye surgery and minor surgery may be evaluated on a
case by case basis.
14. Post -operative persons who have follow up appointments within the next four weeks.
15. Wounds with drainage tubes attached.
16. Persons with permanent catheters.
17. Open and/or oozing bedsores.
18. Individuals requiring nebulizers who cannot obtain one.
19. Persons with Alzheimer's, dementia or other psychological conditions to the point where
the inmate cannot perform activities of daily living ("ADL's'� or who do not have the
capacity to function safely within a correctional environment.
20. Persons who are diagnosed as developmentally delayed and who do not have the
capacity to function safely within a correctional environment or who cannot perform
ADL's.
21. Female inmates more than 5 months pregnant. Or any female inmate considered a high -
risk pregnancy.
22. Persons undergoing chemotherapy and/or radiation treatment.
23. Persons undergoing dialysis.
Agreement for Inmate Housing -- 2019
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24. Persons with the following untreated medical conditions:
a) Heart disease
b) Seizures disorders
c) Insulin dependent diabetes
d) Cancer
e) Asthma
f) Psychosis
g) HIV Positive or AIDS
25. Persons who are HIV positive or have AIDS and are taking anti -viral medications.
26. Persons taking Methadone, or Suboxone, a substitute for Methadone.
27. Persons with suicidal ideations or gestures within the past 72 hours.
28. Person, if prescribed, have not taken psychotropic medications for at least 72 hours.
29. Persons who have attempted suicide within the last 30 days.
30. Persons who have attempted suicide by overdose or ligature strangulation during current
incarceration.
31. Persons displaying current psychotic episode.
32. Persons requiring CPAP machines as prescribed must be transported with the machine.
Agreement for Inmate Housing -- 2019
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ATTACHMENT B
PROPERTY
County transport personnel will only accept Inmate property as follows:
1. The property shall be sealed in a single property bag no larger than a common paper
grocery bag.
2. Money, valuables, and medications shall be placed in a clear envelope and sealed within
the Inmate's property bag.
3. Checks and documents (court, warrants, etc) shall be attached to the outside of the
property bag.
4. The transporting officer shall account for the property bag and funds being transported.
Yakima County Department of Corrections transport personnel will not accept or
transport the following:
a) Backpacks, suitcases, etc.
b) Unpackaged food products or food products in packaging that has been opened.
c) Any type of weapon (includes pocketknives).
d) Liquids.
e) Any items that will not fit into the property bag.
f) Material deemed to be contraband.
Yakima County will limit property returned with the Inmate to the City according to these
criteria.
Agreement for Inmate Housing -- 2019
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ATTACHMENT C
CLASSIFICATION
The City shall supply the County with the following Classification related information, if it known
to or in possession of the City:
1. If the City Inmate has been classified to a special housing unit and/or if the City Inmate
has been classified as protective custody.
2. If the City Inmate is a violent offender or ,has displayed violent behavior during present
or past incarcerations.
3. If the City Inmate is an escape risk.
Agreement for Inmate Housing -- 2019
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ATTACHMENT D
BORROWING
One contracting city may "borrow" another contracting city's inmate as follows:
1. If a City requests the transport of another contracting City's Inmate from the County the
requesting City must notify each agency with rights to custody of the Inmate, and if each
agency with rights to custody of the Inmate notifies the County in writing (e-mail) of its
approval, the County shall provide the requested transport. The County will complete a
custody transfer form that lists all outstanding detainers. The custody transfer
paperwork will accompany the inmate.
2. Once custody of the City Inmate has been transferred to another agency, it is the
responsibility of the requesting City to determine whether the City Inmate shall be
returned to the custody of the County, and if so, the requesting City shall make all
necessary and proper arrangements with the County and any agency with rights to
custody of the Inmate, for the Inmate's return according to the terms of this agreement.
3. The County will not track the City Inmate once he or she has left the County's facility.
4. If the Inmate is returned to the custody of the County, the requesting City shall provide
the County with sentencing/charge information. The City shall supply all pre -sentence,
and post -sentence paperwork from agreeing agencies that authorized the borrowing of
the Inmate. This will aid Yakima County in determining split billing and release dates.
5. If the agency requesting to borrow a City Inmate is not in the "Contracting Agency," the
requesting agency will be responsible to make all transport arrangements including all
legal paperwork for the transport with the City of jurisdiction.
6. The County will transport the City Inmate only to a King County city that also contracts
with the County for Inmate housing.
7. Inmates transported by the City, cannot be borrowed out of YCDOC.
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ATTACHMENT E
This attachment only applies to Inmates transported by the YCDOC.
WARRANTS/OTHER COURT ORDERS/DETAINERS
1. The following shall apply to City Inmates who are subject to warrants from other
jurisdictions or to other court orders for confinement or detainers. When receiving a City
Inmate, the Transport Officers shall review all paperwork provided by the City for all
grounds to hold the Inmate and ensure that this information is entered into the County's
JMS and is routed to the Out of County Transport Section Office Specialist.
2. Prior to releasing a City Inmate, the County shall check the NCIC and WACIC systems to
determine if the Inmate is subject to any valid warrants or other detainers.
a) If the Inmate is subject to a warrant that is limited to King County, YCDOC will,
upon receiving written permission (e mail) from the City, transport the Inmate to
the custodial agency for the jurisdiction that issued the warrant. However, Yakima
County will not assume responsibility to serve any such warrants.
b) If the City Inmate is subject to a warrant from a western Washington jurisdiction
outside King County, YCDOC will release the Inmate at the location determined by
written (e mail) agreement of the YCDOC and the City under Section 5 of this
Agreement.
c) If the City Inmate is subject to a warrant from an eastern Washington jurisdiction,
YCDOC will send the Inmate to the custodial agency for that jurisdiction on the
Mini -Chain.
d) If, upon return from YCDOC to the City, the Inmate is subject to a warrant that
provides for statewide extradition, YCDOC will either transport the Inmate to the
detention/correction facility in King County designated by the agency/jurisdiction
that issued the warrant if it is in King County, or will send the Inmate to the
agency/jurisdiction that issued the warrant on the Mini -Chain.
3. City Inmates who have or are subject to Immigration and Custom Enforcement (ICE)
detainers shall be returned to the City, unless the County and City agree in writing
(email) to some other course of action.
Agreement for Inmate Housing -- 2019
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ATTACHMENT F
INMATE RELEASE
County transport personnel will release City Inmates as follows:
1. Inside a staffed correction or detention facility (jail).
2. Inside a staffed police agency (sally port or other secured area).
3. Outside of a Law Enforcement Agency when agency personnel, telephone access, and
weather protection (lobby areas) are available to the released Inmate.
4. The County does not transport on Mondays.
5. City Inmates for whom bail is posted, or who otherwise have a right to be released may,
by signed written waiver, choose to remain in custody and return to City by the regularly
scheduled transport, or to be released to a family member or friend, or to the streets of
Yakima.
6. Inmates transported by City must be picked up at least 12-(twelve) hours prior to the
inmate's scheduled release date and time. If the inmate is not picked up before the
scheduled release time, the Inmate will be automatically scheduled to be transported, at
the City's cost to include the addition of transport fees for all days served, on the next
available transport to the City.
Agreement for Inmate Housing -- 2019
Page 17
2019 Inmate Housing Agreement — City of Federal Way
DONE thiseay ol,� 2019
U
BOARD OF YAKIMA COUNTY COMMISSIONERS
Michael D. Leita, Chairman
~
i
Attest: Linda O'Hara
R
Interim Clerk of the Board
.-
Melissa Paul
Clerk of the Board
Approved as to form:
Deputy Prosecuting Att rney
-hildress, C
A
.derson, Commissioner
the Board of County Commissioners
County, Washington