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AG 19-097 - Cabot Dow RETURN TO: ,lean Stanley EXT: 2532 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: Human Resources 2. ORIGINATING STAFF PERSON: Jean Stanley _EXT: 2532 3. DATE REQ.BY.12/10/2020 4. TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION A CONTRACT AMENDMENT(AG#):19-097 ❑ INTERLOCAL ❑ OTHER 5. PROJECT NAME: Classification/Compensation and Workload Analysis 6. NAME OF CONTRACTOR: Cabot Dow Associates,Inc. ADDRESS: P.O.Box 1806,Bellevue,WA 98009 TELEPHONE 206-818-9184 E-MAIL:cabotdow@cabotdow.com FAX: SIGNATURENAME: Cabot Dow TITLE President 7. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: Execution of PSA COMPLETION DATE: March 31,2021 9. TOTAL COMPENSATION$No Change (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:AYES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ®YES ONO IF YES,$ PAID BY:❑CONTRACTOR❑CITY RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED 0 PURCHASING: PLEASE CHARGE TO: 001-1100-045-518-11-410 10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED O PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW MP 12/11/2020 11. COUNCIL APPROVAL(IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING rzh q)Zd Z0 SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC D: I Z 17 zazo ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS ❑ CREATE ELECTRONIC REMINDERINOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIALI DATE 5I NEB • LA DEPARTMENT GNATORY(MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# AG# ^p COMMENTS: r lb r1f ant C-W RC11[ Q[ 2/2017 CITY OF CITY HALL 33325 l Avenue South FederaFederal Way l Way,WA 98003-6325 (253) 835-7000 www cifyoffederalway com AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT FOR CLASSIFICATION/COMPENSATION AND WORKLOAD ANALYSIS This Amendment ("Amendment No. 3") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Cabot Dow Associates, Inc. a Washington corporation ("Contractor"). The City and Contractor(together"Parties"),for valuable consideration and by mutual consent of the Parties,agree to amend the original Agreement for the Classification/Compensation and Workload Analysis("Agreement")dated effective June 10, 2019, as amended by Amendment No.1 and 2, as follows: 1. AMENDED TERM.The term of the Agreement,as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services,but in any event no later than March 31, 2021 ("Amended Term"). 2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto,not modified by this Amendment,shall remain in full force and effect.Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement,as modified by any prior amendments,as it existed prior to this Amendment.The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment,which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - Rev. 3/2017 CITY OF CITY HALL �� Federal 33325 Avenue South - y Federall Way,WA 98003-6325 (253) 835-7000 www.cityoffederalway.cony IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: ATTEST: B ar�� Jim ell ayor Sielphdnie Courtney, CM , dity Clerk DATE: APPROVED AS TO FORM: J. Ryan Call, City Attorney CABOT DOW ASSOCIATES, INC.: By: Printed Name: Dv,.l Title: DATE: ��/�� STATE OF WASHINGTON ) ss. COUNTY OF tj 6 ) On this day personally appeared before me CAISVT b0cli to me known to be the f es i de Of C A r5 0 T I)p ink AS�00 A TES . 1 r c• that executed the foregoing instrument,and acknowledged the said instrument to be the free and voluntary act and deed of said corporation,for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this 1 day of Z>ECE m 8C4Z- 20-W r Notary's signature Notary's printed name y>,r�i TAMIZA RAJAN Notary Public in and for the State of Washington. Notary Public Yexpires- a4l 00) � State of Washington M COmm1SSlOn 1 �� Commission N 20105574 My Comm. Expires Apr 9, 2024 AMENDMENT -2 - Rev. 3/2017 RETURN TO: .lean Stanley EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM ORIGINATING DEPT./DIV: HR ORIGINATING STAFF PERSON: Jean Stanley EXT: 953a 3. DATE REQ.BY. TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION A CONTRACT AMENDMENT(AG#): I q,&q'7 ❑ INTERLOCAL ❑ OTHER PROJECT NAME: Amendment#2 classification/compensation and workload analysis NAME OF CONTRACTOR: Cabot Dow Associates,Inc. ADDRESS: TELEPHONE E-MAIL: FAX SIGNATURE NAME: TITLE EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS TERM: COMMENCEMENT DATE: execution COMPLETION DATE: December 31,2020 TOTAL COMPENSATION$ no change (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED 10YES ONO IF YES,$ PAID BY:❑CONTRACTOR❑CITY RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDE ❑ PURCHASING: PLEASE CHARGE TO: "IA 0. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW jrc 5/29/2020 1. COUNCIL APPROVAL(IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 2. CONTRACT SIGNATURE ROUTING j ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: Q S1:�B1 Z.yt'•0 DATE REC'D: Oho O4 ZDZO ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL/DATE SIGNED XLAW DEPARTMENT �NATORY(MAYOR OR DIRECTOR) I I[ V ❑ CITY CLERK (of 14 ❑ ASSIGNED AG# A A ~d ;OMMENTS: ' ,eR rn -r CITY OF CITY HALL ' y 33325 8th Avenue South Federal Way,WA 98003-6325 (253) 835-7000 �vwrow cityoffederalway can AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT FOR CLASSIFICATION/COMPENSATION AND WORKLOAD ANALYSIS This Amendment ("Amendment No. 2") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Cabot Dow Associates, Inc. a Washington corporation ("Contractor"). The City and Contractor(together"Parties"),for valuable consideration and by mutual consent of the Parties,agree to amend the original Agreement for the Classification/Compensation and Workload Analysis("Agreement")dated effective June 10, 2019, as amended by Amendment No. 1, as follows: 1. AMENDED TERM.The term of the Agreement,as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services,but in any event no later than December 31, 2020 ("Amended Term"). 2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto,not modified by this Amendment,shall remain in full force and effect.Any and all acts done by either Party consistent with the authority of the Agreement,together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement, as modified by any prior amendments,as it existed prior to this Amendment.The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment,which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - Rev. 3/2017 clry D1= CITY HALL AS Federal Way Feder 8th Avenue South Federal Way,WA 98003-6325 (253) 835-7000 wi.vw crlyoffederalway.com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: ATTEST: By: Jin r• 1, Mayor S pl nie Courtney, 4gty Clerk v DATE: APPROVED AS TO FORM: J. Ryan Call, City Attorney CABOT DOW ASSOCIATES, INC.: By: Printed Name: 44,4007- Title: 4,4a0%Title: DATE: Dl0-DSS—zoav STATE OF WASHINGTON ) COUNTY OF /��iY ) ss.) On thi day perso .ally appeared before m. C/ a�.r �dp OF 16-OW to me known to be the that executed the foregoing instrument,and acknowledged the said instrument to be the free and voluntary act and deed of said corporation,for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this � day of le 20 r. otary's signature ELAUDIA ry Public ' otary s printed nam Washington Notary PtibIIc in and for the State of Washington. HAELA 10NESCU y gSIONIk 139807 My commission expiSSION EXPIRES 11,2023 AMENDMENT -2 - Rev. 3/2017 RETURN TO: \ ew _ � EXT: 6,153 91 CITY OF FEDERAL WW LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: f-1 u m l�GG2 J 2. ORIGINATING STAFF PERSON: -J Qao T EXT: 253rk 3. DATE REQ.BY: 02- -zL C0- 4. TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION CONTRACT AMENDMENT(AG#):19.bq ❑ INTERLOCAL ❑ OTHER _� {{ r 5. PROJECT NAME:r-/4 if,AR � J1S�Y7lYN J � Y ,max Zvi i9-ma sus 6. NAME OF CONTRACT R: &4-4 21k,0 Assoee r s %'�,e ADDRESS: pe. 6L&L'rLL 1M Inco TELEPHONE zo(p g l i qjqq E-MAIL: FAX- SIGNATURE NAME: TITLE dl(t �f~ 7. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES Y,,�RIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: ?"v&Whm, 4 PA COMPLETION DATE:_ O&J.5t r-7Ll,�20 9. TOTAL COMPENSATION$ '�z 6Q zo (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑YES ❑N IF YES,$ PAID BY:El CONTRACTOR El CITY RETAINAGE: RETAINAGE AMOUNT: 0 F-1RETAINAGEAGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED XPURCHASING: PLEASE CHARGE TO: 10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW 11. COUNCIL APPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE: SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING °SENT TO VENDOR/CONTRACTOR DATE SENT: 992,1-a NZaZo DATE REC'D: O.3Lo4laoao ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) IN AL/DATE SIGNED ❑ LAW DEPARTMENT W4S413TNATORY(MAYOR OR DIRECTOR) CITY CLERKV\. -k n' ❑ ASSIGNED AG# AG COMMENTS: 1/2020 CITY OF CITY MALL 41..Ll� , r Feder 8th Avenue South Federal Way,WA 98003-6325 (253) 835-7000 www.cityoffedera fwey.com AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT FOR CLASSIFICATION/COMPENSATION AND WORKLOAD ANALYSIS This Amendment ("Amendment No. 1") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Cabot Dow Associates, Inc. a Washington corporation ("Contractor"). The City and Contractor(together"Parties"),for valuable consideration and by mutual consent of the Parties,agree to amend the original Agreement for the Classification/Compensation and Workload Analysis("Agreement")dated effective June 10, 2019 as follows: 1. AMENDED TERM.The term of the Agreement,as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services,but in any event no later than June 30, 2020 ("Amended Term"), 2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto,not modified by this Amendment, shall remain in full force and effect.Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement,as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment,which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - Rev. 3/2017 CITY OF CITY HALL '�►..�. 33325 8th Avenue South Federal Way Federal Way,WA 98003003 -632v (253) 838-7000 www cRyottederalway.com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: ATTEST: By: v �, y � Jim Fere ayWN' ter )h*, e ourtney, CltfC, City Clerk DATE: �J t i APPROVED AS TO FORM: c J. Ryan Call, City ANQmey CABOT DOW ASSOCIATES, INC.: By: 46�L - Printed Name: 44&Za �`✓ Title: �S DATE: _ STATE OF WASHINGTON ) ) ss. COUNTY OF ) On this day personally appeared before me C aA a 4 D 6, u) to me known to be the Pr-e5idena- of _Cabo+ hew A55a wf-e5- that executed the foregoing instrument,and acknowledged the said instrument to be the free and voluntary act and deed of said corporation,for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation.. GIVEN my hand and official seal this _ "t day of Gh^ . 202-0 ,,��k�E111111 � I '-g ; J�q�l��f Notary's signature ti� tj 0 + ' = +.:'��,, ��, Notary s printed name J 0 Re �S�A` � Na ary Public in and for the State of Washington. My commission expires L/ -,;k f'- zc) 4 op I j 111 ►rr'��' AMENDMENT -2 - Rev. 3/2017 I I RETURN TO: ' lea EXT: 5 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM ORIGINATING DEPT./DIV: _ H u M M 2655 LoWe -5 ORIGINATING STAFF PERSON: lJ T 'i EXT: d• 3. 1). \ 1 i s P, E Q. BY: TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT 'PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL ❑ OTHER PROJECT NAME NAME OF CONTRACTOR:_ -5 .7 ADDRESS: 19 p /$0 1� ✓..� tdlq 9�Q 9 TELEPHONE E-MAIL:a�eelC�Qe�.r...� FAX: SIGNATURE NAME: �n J TITLE EXHIBITS AND ATTACHMENTS:C SCOPE, WORK OR SERVICES COMPENSATION INSURANCE REQH II2Eh1�: ] 5 t 1 jnI [:I 11 E. El ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY 7TO�SIGN ❑ REQUIRED LICENSES ❑ PRIOIC C[» ] I, �� i 1141:1 1��tL:h:TS TERM: COMMENCEMENT DATE: G7lf cu /70 -ti Q P,� /-� COMPLETION DATE: f'E\5;11 I ON 5 (INCLUDE EXPENSES AND SALES TAX, IF ANY) C'I :I "i l 1:D 0N,' ] 101 1 RLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE [-.X11 NSE:❑YE5 XNO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT: A( IA ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDE XPURCHASfNG: PLEASE CHARGE TO: 1/- 4/D DOCUMENT/CONTRACT REVIEW ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISKMANAGEMENT (IFAPPLICABLE) ❑ LAW 1. COUNCIL APPROVAL (IF APPLICABLE) INITIAL/ DATE REV] L W E D INITIAL / DATE APPROVED SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE: SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: 0610 sI) DATE REC'D: d%/r� ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL/ DATE SIGNED M DEPARTMENT SSIGNATORY (MAYOR OR DIRECTOR) lw*wrt ❑ CITY CLERK( ❑ ASSIGNED AG# AG# ❑ SIGNED COPY RETURNED DATE SENT: ,OMMENTS: 011d, a fu 10010 CITY of CITY HALL 33325 8th Avenue South A�k F r � / Federal Way, %NA 98003-6325 I (253) 835-7000 nnv crryofleclernh•siy com PROFESSIONAL SERVICES AGREEMENT FOR CLASSIFICATION/COMPENSATION STUDY AND WORKLOAD ANALYSIS This Professional Services Agreement ("Agreement") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Cabot Dow Associates, Inc., a Washington corporation ("Contractor"). The City and Contractor (together "Parties") are located and do business at the below addresses, which shall be valid for any notice required under this Agreement: CABOT DOW ASSOCIATES, INC.: Cabot Dow P.O. Box 1806 Bellevue, WA 98009 206-818-9184 (telephone) cabotdow@cabotdow.com The Parties agree as follows: CITY OF FEDERAL WAY: Jean Stanley, Human Resources Manager 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-2532 (telephone) (253) 835-2509 (facsimile) Jean. stanley ccbcityoffederalway.com 1. TERM. The term of this Agreement shall commence upon the effective date of this Agreement, which shall be the date of mutual execution, and shall continue until the completion of the Services specified in this Agreement, but in any event no later than March 30, 2020 ("Term"). This Agreement may be extended for additional periods of time upon the mutual written agreement of the Parties. 2. SERVICES. The Contractor shall perform the services more specifically described in Exhibit A ("Services"), attached hereto and incorporated by this reference, in a manner consistent with the accepted professional practices for other similar services within the Puget Sound region in effect at the time those services are performed, performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. The Contractor warrants that it has the requisite training, skill, and experience necessary to provide the Services and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Federal Way business registration. Services shall begin immediately upon the effective date of this Agreement. Services shall be subject, at all times, to inspection by and approval of the City, but the making (or failure or delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the Services in accordance with this Agreement, notwithstanding the City's knowledge of defective or non -complying performance, its substantiality or the ease of its discovery. 3. TER.NMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days' written notice at its address set forth above. The City may terminate this Agreement immediately if the Contractor fails to maintain required insurance policies, breaches confidentiality, or materially violates Section 12 of this Agreement. Termination for such conduct may render the Contractor ineligible for City agreements in the future. 4. COMPENSATION. 4.1 Amount. In return for the Services, the City shall pay the Contractor a fixed fee of Fifty -Seven Thousand and no/] 00 dollars ($57,000.00). The Contractor is responsible for paying any taxes imposed by any lawful jurisdiction as a result of the performance of this Agreement. 4.2 NIethhod ol. Pnyntitnt. Fee is payable in six (6) equal installments of Nine Thousand Five Hundred and no/100 dollars ($9,500.00) billed on a monthly basis; the first paid following the execution of the agreement. If the Services do not meet the requirements of this Agreement, the Contractor will correct or modify the work to comply with the Agreement. The City may withhold payment for such work until the work meets the requirements of the Agreement. PROFESSIONAL SERVICES AGREEMENT - 1 - Rev. 3/2017 CITY OF A�k Federal !I l W CITY HALL 33325 Sth Avenue South Federal 'delay, VVA 98003-6325 (253) 83'5-700+0 V rww. c4ll 1,,R, -,i,.- r.i haat' corn 4.3suf cI 111: funds are not appropriated or allocated for payment under this Agreement for airy i'utule iIS� 1] I1a_icul, 1110 C Ir.v will not be obIii7aicd to ii)eiI,- lmiliciits for Services or amounts incurred after the end of tfle currcnT lisc:il period, and thls Agreement will terminaty uporl the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. INDEMI+ MCATION. 5.1 Cogg4ctor Indemnification. The Contractor agrees to release, indemnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments; awards, injuries, damages, liabiliii.!s.losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives; arising from, resulting from, or in connection with this Agreement or the acts, errors or omissions of the Contractor in performance of this Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of com[)etent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the evcllt of liability for dama.�es ,.rising out of bodily injury to persons or d;tm.i, to pnipc.rty caused by or resulting from th0 concurrent, of the Cori il':l.lo ,1',1.1 rile c ilv. the Cuntrac'u"r s ljahilit:,, including the dut-., and cost (0 d0felld, hei"0L111Cier shall M' 0111�' tel i.lic \ .'n'_'t Ilia C, lctor s 11,'('11!'Cllcc, Coil Ira,,tor shall ensure that each :111:1 -Cor iii':11 i+};- 411;111 ::i7:eC to dC.tC1-1d IIlyd IIldul11Ili ty the City, its L•feci(e d ofi 1,: i;:ls, � 'n,_.-rs, employees, agents, representatives, in urea;, attorneys, ons! V0111irteers to the e:�tent and on the sante terms yard conelitions as the Contractor pursuant to this pariagraph, The City's illspc,.iioii or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 hr l+ i ri ,l hr .I r:+n: z r,:, \. aiver. It is spec _Iheal!y and expressly understood that the Contractor waives any immunity that nrly be, ".='anted to it unci.,_ the Washin,rion `;t 1te industrial insurance act, Title 51 R( -'W, solely for the purposes of this ii1 ic:I lniii.:ilriorl. Contractor's indemniliceitioir shall not be limited in any way by atvv llliiia im pIi the amount of damages; or beilclit; payable to or by any third party under workers' compensation ;lets, li illilit} benefit acts or any other benefits acts or programs. The Parties acknowledge that they have mutually negoi°sted this waiver. 5.3 i :1,, II„l llrnilicutiotii. The City agrees to release, indemnify, defend and hold the Contractor, its officers, directors, shareholders, partners, employees, agents, representatives, and sub -contractors harmless from any and all claims, denlands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all per,,ons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 6. INSURANCE. The Contractor agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Contractor, their agents, representatives, employees, or subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as follows: 6.1. 1rii11inwil-t Linins. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from premises, operations, independent contractors, products -completed operations, stopgap liability, personal injury, bodily injury, death, property damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than $1,000,000 for each occurrence and $2,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington. PROFESSIONAL SERVICES AGREEMENT - 2 - Rev. 3/2017 c1ry 0 F Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) S35-7000 tv _ r!pn(!e%ie-r�hvay corn C. Professional liability insurance with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate for damages sustained by reason of or in the course of operation under this Agreement, whether occurring by reason of acts, errors or omissions of the Contractor. 6.2, No Limit of Liability. Contractor's maintenance of insurance as required by this Agreement shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Contractor's insurance coverage shall be primary insurance with respect to the City. Any insurance; self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance. 6.3. Additional Insured,_herif106on. The City shall be named as additional insured on all commercial general liability insurance policies. Concurrent with the execution of this Agreement, Contractor shall provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit C and incorporated by this reference. At the City's request, Contractor shall furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. If Contractor's insurance policies are "claims made," Contractor shall be required to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is terminated or upon project completion and acceptance by the City. 6.4 Sulvk-al. The provisions of this Section shall survive the expiration or termination of this Agreement. 7. CONF[DCN'rIALITY. All information regarding the City obtained by Contractor in performance of this Agreement shall be considered confidential and subject to applicable laws. Breach of confidentiality by the Contractor may be grounds for immediate termination. All records submitted by the City to the Contractor will be safeguarded by the Contractor. The Contractor will fully cooperate with the City in identifying, assembling, and providing records in case of any public records request. 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media, or material that may be produced or modified by Contractor while performing the Services shall belong to the City upon delivery. The Contractor shall make such data, documents, and files available to the City and shall deliver all needed or contracted for work product upon the City's request. At the expiration or termination of this Agreement, all originals and copies of any such work product remaining in the possession of Contractor shall be delivered to the City. 9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Services specified in this Agreement, and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 10. YNDEPEND F.N'T C:O TRACTOR. The Parties intend that the Contractor shall be an independent contractor and that the Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Contractor sick leave, vacation pay, or any other benefit of employment, nor to pay any social security or other tax that may arise as an incident of this Agreement. Contractor shall take all necessary precautions and shall be responsible for the safety of its c rr� lt:rycc ,:s?4rrt5, and subcontractors in the perfornwnr :e of the S, r:-6.:es specified in this A,,,�rec.mvni rrrd shall utilize al' protc4lfC}r: n�wessary for that purpose. All work shall be done at Conira.cior' owfi ride. and Contractor shall be respuii�iNe for nn� ](,,s ofor damage to materials, tools, or tlrc;r rrr;i.Icti 1,1s -.d rT I,cltl irr use u1 4c;ni3c Fi 7ii %pith the Scrvic.,s. The Contractor- shall pay all income and other taxes due except as sp4cil-cally provided in Section 4 of this Y grcc hent. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. If the Contractor is a sole proprietorship or if this Agreement is with an individual, the Contractor agrees to notify the City and complete any required form if the Contractor retired under a State of Washington retirement system and PROFESSIONAL SERVICES AGREEMENT -3 - Rev. 3/2017 A��CITY OF Federal Way CITY HALL 33325 oth Avenue South Federal Way. WA 98003-6325 1253) 335-7000 ivu-�u i rf rnll�cf. �rnft ��.;y. can agrees to indemnify any losses the City may sustain through the Contractor's failure to do so. 11. CONFLICT OF INTEREST. It is recognized that Contractor may or will be performing professional services during the Term for other entities or persons; however, such performance of other services shall not conflict with or interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City. Contractor confirms that Contractor does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Contractor's selection, the negotiation, drafting, signing, administration of this Agreement, or the evaluation of the Contractor's performance. 12. !"t ; l %i (_),'1=(_ ItiT1_ ..N 1 l ,, 1: M P 1.OYER. In all services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by Contractor or its subcontractors of any level, or any of those entities' employees, agents, subcontractors, or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin, marital status, honorably discharged veteran or military status, sexual orientation including gender expression or identity, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply, but not be limited to the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor shall comply with and shall not violate any of the terms of Chapter- 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Parts 21, 21.5, and 26, or any other applicable federal, state, or local law or regulation regarding non- discrimination. 13. GENERAL PROVISIONS. 13.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 ,1. siunniont and Licnc Iic_iories. Neither the Contractor nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the non -assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person or entity shall have any right of action or interest in this Agreement based on any provision set forth herein. 13.3 Complianoe yvith Laws. The Contractor shall comply with and perform the Services in accordance with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this Agreement, this Agreement may be rendered null and void, at the City's option. 13.4 Enforcement. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Contractor's performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the PROFESSIONAL SERVICES AGREEMENT - 4 - Rev. 3/2017 ciry OF FederalWay CITY HALL 33325 8th Avenue SoLfth Federal Way, WA 98003-6325 (253) 835-7000 twwu r_ii ycflederohl-ay cam addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States snail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. Any remedies provided for under the terns of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity, or by statute. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules, and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative process. If the King County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts are an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; however, nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Each individual executing this Agreement on behalf of the City and Contractor represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in making proof hereof, it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement shall be the "date of mutual execution" hereof. [Signature page follows] PROFESSIONAL SERVICES AGREEMENT - 5 - Rev. 3/2017 �ftkCITY OF deral Wal, CITY HALL 33325 8th Avenue South Federal Way, 1NA 98003-6325 (253) 035-7000 ..0 C','O'i� ,I171"UlbVa3j!COI!1 IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: Jim F DATE: ----------- CABOT DOW ASSOCIATES, INC. By:!Ch Printed Name: ilflx,60 J, IDy t.J Title: �jQESi1�C� � DATE: / — S — ATTEST: SklphAnie Courtney, CMC, lu Clerk J. Ryan Call, City Attorney STATE OF WASHINGTON ) ) ss, COUNTY OF `v. _ �O�tEms day personally appeared. before me Tom,,,,,, 3 to me known to be the idQK-� ofysa�-o��as�:��s� that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. 4a GIVEN my hand and official seal this 5 day of�gnd- Notary Public state of Washington KEVIN BRE7T LONG COMMISSION# 159194 MY COMMISSION EXPIRES Septemtaer 17.2022 Notary's signature Notary's printed name 2011. 11 Notary Publ�nd for the St to of Was4gton, My commission expires__ 9 / 1-7 Z z_ PROFESSIONAL SERVICES AGREEMENT - 6 - Rev. 3/2017 --�kCITY OF Fe daralWay EXHIBIT A SERVICES The Contractor shall do or provide the following: CITY HALL 33325 8th Avenue SOUth Federal Way, WA 98003-6325 (253) 835-7000 wwvw cityoffederahvay. com Scope of Work Item Description A. Classification Plan and Workload Analysis Al. Make recommendations about job evaluation methodologies and meet with staff Discuss job classification analysis methodology, City classification back round, make recommendations A2. Establish timelines, identify project steps, etc. Finalize project scope of work A3. Assist with employee communications at the beginning of the study Hold meetings with employee groups, provide written material A4. Conduct planning meetings throughout project Regular status updates, phone calls with HR staff, preliminary milestone reports A5. Conduct interviews for job and workload analysis Meet with management, supervisors, and employees as needed to determine 'ob content and workload A6. Initiate and conduct PAQs for job analysis and recommend changes Gather written materials for review of job classifications A6a. Workload research and analysis Research organizational structures and staffing levels in comparable cities AT Present recommendations to City management staff and draft new classifications Meet with staff; draft changes to classifications for staff review A.8 Finalize class specifications and make recommendations Prepare final classifications in advance of market survey A9. Recommend and conduct an employee review (aka appeal) process Provide guidelines and adjudicate employee review requests for classification changes B. Compensation Survey B1. Review and select comparable cities. Review current methodology for selecting comparable cities; make recommendations for selection criteria and select comparable market B2. Conduct salary survey Gather salary data from comparable cities and compile into an Excel s readsheet B3. Develop report summarizing data. Review and summarize survey findings B4. Develop compensation plan. Recommend revised salary schedule based on results of classification study and salary survey 134a. Classification Analysis Application of classification analysis methods and classification of 110 'obs B5. Recommend classification levels and series Based on classification analysis and salary survey data, make recommendations B6. Make other pay practice recommendations Make other recommendations based on survey and organizational observations B7. Implementation recommendation for employees above or below market Provide options for bringing employees to appropriate market rate or "taking the foot off the as edal" on over market salaries B8. Presentation to management, Council, Mayor Present salary survey findings to City staff and elected officials B9. Meet with City employees to explain and summarize results Hold meetings with City employee groups B 10. City implementation support, including employee communications Provide support to HR staff, including draft written communications to employees B 11. Manage appeals process Draft a specific salary study review process for employees; review employee request and make recommendations C Study Conclusion C1. Prepare written report Prepare draft summary report of entire project, including classification and workload analysis. salary study, and recommendations C2. Provide instructional information Provide instructional information to staff to assist in future benchmarking and follow up; includes recommendations for periodic review of classification and compensation s stem C3. Meetings throughout project Meetings with City management and elected officials (not including regular HR staff briefings or employee meetings or interviews) PROFESSIONAL SERVICES AGREEMENT - 7 - Rev. 3/2017 r+� ' DATE (MM/DDIYYYY) CERTIFICATE OF LIABILITY INSURANCE 06/01/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Cafi.TA r_T NAME, _ HISCox Inc. PHONE (8B8) 202-3007 FAX 520 Madison Avenue I ADDRESS . contact@hiscox.com 32nd Floor New York, NY 10022 INSURER(S) AFFORDING COVERAGE _ NAIC # wsuRER A Hiscox Insurance Company Inc 10200 INSURED Cabot Dow Associates 2712 94th Ave NE Bellevue, WA 98004 INSURER C : INSURER D INSURER E: F r+r��Icn A rrc r`CDrICIr`ATC nllln1Pl=P- REVISION NIIMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF MM/D POLICY EXP MMIDD/YYYY LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 5 CLAIMS -MADE F7OCCUR CENTED REMISES Ea occurrence $ MED EXP (Any one person) s PERSONAL 8 ADV INJURY 5 GEN'LAGGREGATELIMITAPPLIESPER: GENERAL AGGREGATE S POLICYPRQ. FILOC SGT PRODUCTS - COMP/OPAGG - S OTHER: $ AUTOMOBILE LIABILITYC•_^.:if u,iT-i 91IN,3LE LMT $ iE, �c=ide INJURY (Per person) S 1—BODILY ANY AUTO`BODILY ALL OWNED SCHEDULED INJURY (Per accident) $ AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS _ r: - _i?E F' 'r C%•F.:ri3E S 5 UMBRELLA LIAB OCCUR EACH OCCURRENCE S EXCESS LAB CLAIMS -MADE AGGREGATE 5 [)ED I I RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y I N ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) N / A STATUTE ETH E -L. EACH ACCIDENT $ E.L- DISEASE- EA EMPLOYEE S E -L- DISEASE- POLICY LIMIT S If yes, describe under DESCRIPTION OF OPERATIONS below A Professional Liability N UDC -1999502 -EO -19 06/15/2019 06/15/2020 Each Claim: $ 1,000,000 Aggregate: $ 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Human Resources Consulting: Compensation Studies Salary and Benefits Labor Relations r•CRTICIr'ATG I-Ir11 nFR L;AINL;t_LLA I IUN City of Federal Way 33325 8th Avenue South Federal Way WA 98003 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE U �.yif B -LV -14 Ml.V RV VVRr'VRMIIVIY. MII IIl911L0Iwowlvwu. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD r,. AC"!? CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 06/01/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCERCONTACT NAME: PHOiiE Hiscox Inc. (888) 202-3007 fA+C. ^J4: rxt? _..__. (A.'C. Noy, 520 Madison Avenue EMAIL :;nlac:! cll.iscex.cnrn 32nd Floor ADDRESS: New York, NY 10022 INSURER(S) AFFORDING COVERAGE MAIC a INSURER : Hiscox Insurance Company Inc 10200 INSURED Cabot Dow Associates 2712 94th Ave NE Bellevue, WA 98004 INSURER B : INSURER C : INSURER F: r��i�riw i+�c /"CDTICIf'ATC Kit IRADCD• 0GVI4ZIf1A1 MI IMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR ADDL SUBR POLICY EFF POLICY EXP ' I.TR TYPE OF INSURANCE INM wvo POLICY NUMBER MMIDD/YYYY1 MMA)D/YYYYLIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE I X OCCUR DAMAGE TO RENTED PREM occurrence $ 100,000 MED EXP (Any one person) S 5,000 PERSONAL &ADV INJURY S 1,000,000 A N UDC -1999502 -CGL -19 06/15/2019 06/15/2020 GEN't. AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS-COMP/OPAGG $ S/T Gen. Agg$ POLICY EaF LOC KgIHEPI AUTOMOBILE LIABILITY (Ea Lscc.�l cnI .!! �L= _IMIT $ ANY AUTO BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ _ -___- ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS PROPERTY DAMAGE $ Per accident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE $ DED I RETENTION$ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANYPROPRIETOR/PARTNER/EXECUTIVE --i SST TE OERH E -L- EACH ACCIDENT S E.L. DISEASE - EA EMPLOYEE $ OFFICER/MEMBER EXCLUDED? N I A (Mandatory in NH) E.L. DISEASE - POLICY LIMIT 1 $ If yes, describe under DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES (ACORD 101; Additional Remarks Schedule, maybe attached if more space is required) Human Resources Consulting: Compensation Studies Salary and Benefits Labor Relations CERTIFICATE HOLULK 'vH IV k.CL LA I IVIY City of Federal Way 33325 8th Avenue South SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Federal Way WA 98003 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE V 1 Vtft$-YUl4 AL UKLJ I.UKYUKA I IUIV. All rlgrlLS I6U5WF VCU. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD Wi3 -t . ",`:?y; , = r:; r 18757-15-89 F:acivz: 4/27/2019 12:01 AM c>; ir`crt%ni : 10/27/2019 12:01 AM Cabot Dow Linda M Dow 2712 94th Ave N E Clyde Hill, WA98004-1723 Farmers Insurance Company of Washington 3003 77th Ave. SE Mercer Island, WA 98040 This is not a bill. Your bill with the amount due will be mailed separately. Are there drivers not listed below who either reside in your household (even if temporarily away From home) or are guests staying in your home for more than 90 days? If so, please contact us or your agent. If you have purchased coverage for loss to your insured car (for example, Collision Coverage), your deductible could increase to $5000 for a loss to your ca r (or an attached trailer) because your car was being operated by one of those unlisted drivers at the time of the loss. Details regarding this In ig her deductible can be found in your policy documents. Cabotj Dow Covered Linda M Dow Covered 1 1999 Mercedes Benz C Class 4D 2Wd 43 WDBHA33G6XF866401 Bodily Injury Liability $500,000 each person $500,000 each accident Property Damage Liability $500,000 each accident Personal Injury Protection $35,000 each person Comprehensive Collision Underinsured Motorist Property Damage Comprehensive: $100 Collision: $500 Underinsured Motorist Property Damage: $10,000 each accident $66.40 $89.90 $29.60 $27.90 $65.70 $11.60 y f - Caii'your igen! i.i Nat.1Cdl a.. Got `..., ,..'i;j.ii•�.. .. .i�1 to access, ;jOU! accoiltitan'v lk'nia 56-6176 2nd Edition 1-18 3/7/2019 Page 1 of Dedaration Page (Continued) r:,-�l.'w!rF9'i� 'i7 :,-,. �.:+..-w ".. ,:'. -:.. 'rt r �. ..�. T. �.�:� -_ w.-r.4i .._ ,..Y r.::��'L�.tw`.{:7.i�svtr� .i'.�.tiv.'C.��.C.,�r'�t�'1Tu"x x�•'rx�r+. *Qnjormation on AdditiDnal Fees The "Fees" stated in the "Premium/Fees" section on the front applyon a per -policy, not an account basis. The fol lowing additional fees also apply: 1. Service Charge per installment (Inconsideration of our 2. Late Fee: $10.00 (applied per account) agreementto allow you to pay in installments): 3. Returned Payment Charge: $25.00 (applied per check, For Recurring Electronic Funds Transfer(EFT) and enrolled electronic transaction, or other remittance which is not online billing (paperless): $0.00 (applied per account) honored by your financial institution for any reason including For other Recurring EFT plans: $2.00 (applied per account) but not limited to insufficient funds or a closed account) For all other payment plans: $5.00 (applied per account) 4. Reinstatement Fee: $25.00 (applied per policy) If this account is for more than one policy, changes in these fees are One or more of the fees or charges described above maybe not effective until the revised fee information is provided for each deemed a part of premium under applicable state law. policy. Countersignature <i'- Authorized Representative M Call your agent Deanne M Nation at Go to www.fairners•com to access (42-5) 747-1700 or email your account any time! n3fion 'arra a rs agent.::0 rn 56-6176 2nd Edition 1-18 L — Page 3 of 3