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AG 19-096 - KC Housing Authority RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM ORIGINATING DEPT./DIV: POLICE DEPARTMENT ORIGINATING STAFF PERSON: DIANE SHINES EXT: X6854 3. DATE REQ.BY. ASAP TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACTAMENDMENT(AG#):_ R1 INTERLOCAL Q OTHER REPLACES AGREEMENT FROM 1996 PROJECT NAME: MEMORANDUM OF AGREEMENT NAME OF CONTRACTOR: KING COUNTY HOUSING AUTHORITY ADDRESS: 11215 5T11AvE SW,SUTfE B.SF_ArrLE.WA98146 TELEPHONE 206-574-1289 _.S _ E-MAIL:_MAYRAJgKCHA.ORG FAX: SIGNATURE NAME: TITLE EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS TERM: COMMENCEMENT DATE: '11 3 t q� COMPLETION DATE: 0 h� -<'j�ej ,,.1:- TOTAL COMPENSATION$ N/A (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑YES ❑NO IF YES,$ PAID BY:❑CONTRACTOR❑CITY RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDE ❑ PURCHASING: PLEASE CHARGE TO: 0. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW M2C_ 2� 1. COUNCIL APPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE: SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: 2. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL/DATE SIGNED ❑ LAW DEPARTMENT2-C 5 2$ I$ ❑ SIGNATORY(MAYOR OR DIRECTOR) ❑ CITY CLERK L ❑ ASSIGNED AG# AG# L _c�gCp ❑ SIGNED COPY RETURNED DATE SENT: ;OMMENTS: 1/2018 —- —. CITY OF CITY HALL Federal Way 33325 Avenue South Federall Way,WA 980038003 -6325 (253) 835-7000 www ciiyolfederalway.com Memorandum of Agreement The Housing Authority of King County Washington(hereinafter referred to as the Housing Authority) and the Federal Way Police Department(hereinafter referred to as the Department) enter into this record sharing agreement in a coordinated effort to reduce and eliminate criminal activity within public housing developments owned and operated by the Housing Authority. The Department and the Housing Authority agree to the responsibilities outlined below: Responsibilities of the Housing Authority: 1. Provide the Department a listing of the addresses for all Housing Authority properties located in the jurisdiction of the Department. 2. Establish a system of regular communication between the Housing Authority and the Department to communicate concerns for emerging problems such as suspected drug activity and other criminal activity that threatens to disrupt the peace and safety of the community. 3. Establish a single contact person with the Housing Authority's local area office to coordinate the transfer of information to and from the Department and notify the appropriate Department personnel whenever any established contact person is replaced. 4. Immediately notify the Department of specific incidents occurring within the Housing Authority communities or suspected of occurring within the Housing Authority communities relating to serious criminal activity, including drug related criminal activity. 5. Use information provided by the Department solely to evaluate the activities occurring within the Housing Authority Property. Should information be needed by the Housing Authority for other uses, it may be obtained through a formal request only. 6. Limit access to the information to Regional Managers and to those employees who cannot reasonably carry out their responsibilities without such access and who have been advised and agree to comply with the provisions of this agreement. 7. Secure all information received pursuant to this agreement in secured, locked containers. 8. Make no disclosures of information in a form which is identifiable to an individual without meeting the requirements of the State of Washington Public Disclosure Act (RCW 42.56), Juvenile Justice and Care Act (RCW 13.50), Criminal Records Privacy Act (RCW 10.97), and the Motor Vehicle Act(RCW 46.52). Responsibilities of the Police Department: 1. Provide quarterly reports by address of dispatched calls for service to locations within the Housing Authority communities. 2. Establish a system of regular communications between the Housing Authority and the Department to coordinate the transfer of information to and from the Housing Authority on crime related problems arising out of Housing Authority communities. The Department agrees to use such information, received from the Housing Authority solely to assist the Department in connection with suspected crime related CITY OF CITY HALL 4' 33325 Federal Way Feder 8th Avenue South Federal Way,WA 98003-6325 (253)835-7000 www.cityoffederalway.com problems arising out of Housing Authority communities unless a formal request for the information is made by the Department. 3. Establish a single contact person within the Department to coordinate the transfer of information to and from the Housing Authority. 4. Provide case reports for specific incidents occurring in public housing communities relating to drug activity and other criminal activity upon request by the Housing Authority. 5. Notify the Housing Authority within five days of serious criminal activity, including drug related criminal activity, or other incidents threatening the life and safety of residents of the community or Housing Authority Staff. However, if in the opinion of the Department the release of information would compromise, damage, or jeopardize an ongoing criminal investigation, and there is not immediate threat to life and safety, the Department maintains the right to delay the release of information. This agreement may be terminated by either side in the event of a change in the applicable state or federal law allowing such access or at will, which is defined as material breach of this agreement. In the event of a change in laws, access will be terminated immediately or altered to conform with the law revision. In the event of a termination at will, access will be terminated immediately upon the allegation of a violation, with a right to a hearing to reinstate the agreement. The Housing Authority and the Department agree to indemnify and hold harmless each other's agency, officers, agents, and employees from and against any and all loss, damages, injury, liability suits, and proceedings however caused, arising directly or indirectly out of any action or conduct in the exercise or enjoyment of this agreement. Such indemnification shall include all of the indemnifying party costs of defending any such suit, including attorney fees. IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: ATTEST: S 1— - 04 Jim Fe , N layor Yephhnie Courtney, CMC, Cit crk DATE: CP 4{ M APPROVED AS TO FORM: J. Ryan Call, City Attorney ` [Iry OF CITY HALL � 33325 8th Avenue South Federal Way,WA 98003-6325 Federal (253) 835-7000 www cityoffederalway com KING COUNTY H SING AUTHORITY: By: Printed Name: Title: I �` DATE: STATE OF WASHINGTON ) ss. COUNTY OF ) On this day personally appear-d before me r] to me known to be the EAf,C I Iail VC D a d;n`- of that executed the foregoing instrument, and acknowledged the sai instrument to be the4iee and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal said corporation. GIVEN my hand and official seal this day of , 20 �R0s BMs 111 Notary's signature aa�°h 0 �i�� Notary's printed name °T'�'�< ,�"% Notary Public in and for the State of Washington. 207390 My commission expires lilt r%%\%