LUTC PKT 08-05-2019City of Federal Way
City Council
Land Use & Transportation Committee
August 5, 2019
5:00 p.m.
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT
3. COMMITTEE BUSINESS
City Hall
Council Chambers
4. OTHER
5. FUTURE MEETINGS/AGENDA ITEMS:
The next LUTC meeting will be Monday, September 9, 2019 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURNMENT
Committee Members City staff
Mark Roppang, Chair EJ Walsh, P.E., Public Works Diitc
Jesse E. Johnson, Member Administrative Assistant 11
Hoang V. Tian, Member (253) 835-1701
Action
Topic
Title/ Description
Presenter
Page
or Info
Council Date
A.
Approval of Minutes: July 1, 2019
TBD
3
Action
N/A
B.
Authorize acceptance of grant funding for S 314'
Hamel
9
Action
August 13, 2019
St and Lakota Middle School Safe Routes to
Consent
Schools
C.
Military Road S Pavement Repair Contract Award
Hamel
15
Action
August 13, 2019
Consent
D.
South 317"' Street Safe Walking Route and Parking
Perez
19
Info
N/A
Restrictions
E.
Report on Progress with Aircraft Issues
Vadino
23
Info
N/A
4. OTHER
5. FUTURE MEETINGS/AGENDA ITEMS:
The next LUTC meeting will be Monday, September 9, 2019 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURNMENT
Committee Members City staff
Mark Roppang, Chair EJ Walsh, P.E., Public Works Diitc
Jesse E. Johnson, Member Administrative Assistant 11
Hoang V. Tian, Member (253) 835-1701
This page is left blank intentionally.
City of Federal Way
City Council
Dani Use & Transportation Committee
July 1, 2019 City Hall
5:00 P.M. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and
Committee member Hoang Tran.
Councilmembers in attendance: Deputy Mayor Susan Honda.
Staff in Attendance: Public Works Director EJ Walsh, Deputy City Attorney Mark Orthmann, Community Services Manager
Sarah Bridgeford, Policy Advisor Bill Vadino, City Traffic Engineer Rick Perez, Capital Projects Engineering Manager Sarah
Hamel, Surface Water Manager Theresa Thurlow, Solid Waste & Recycling Coordinator Rob Van Orsow, Solid Waste &
Recycling Project Manager Jeanette Brizendine, Public Education & Outreach Coordinator Katherine Straus, Street Systems
Project Engineer John Mulkey, Street Systems Engineer Jeff Huynh, and Administrative Assistant II Mercedes Tenuta.
CALL TO ORDER: Chair Koppang called the meeting to order at 5:01 p.m.
2. PUBLIC COMMENT:
Laura Moser, with Waste Management, expressed her gratitude for another opportunity to serve Federal Way with a new
contract and appreciates the thoroughness of staff and Council. She highlighted the enhancements that will include
dedicated staff at the call center for the City, extended Saturday call center hours and new fleet and carts.
Rodger Fowler, who lives in Belmor Mobile Home Park, spoke in opposition to rezoning the housing to high density living. He
highlighted the various activities and contributions the mobile home park provides and expressed his concern with the
difficulty that residents will face if it is rezoned.
Susan. Smith, a Belmor Mobile Home Park resident, shared her concerns with how the residents of the park will be able to
afford housing if it gets rezoned, especially since most residents are on fixed incomes. She also expressed concerns with
traffic if the lot turns into high-rise apartments.
B+ernedine Lund, a Federal Way resident, stated that she was part of a group that was interviewed for the airport study. She
expressed her concerns with the experience of the interview but after speaking with residents of Burien and Des Moines,
those residents conveyed what was needed to.
Diana Noble-Culliford, commented about item K and outlined her experience with property inspections. She expressed her
concerns with additional regulations, the cost -benefit of the program, as well as the potential to diminish private property
rights.
Deb Dowse, a Belmor Mobile Home Park resident, shared that Belmor Park is a beautiful place to live and voiced her concern
with potentially losing her home and the cost of having to live in high density housing with a fixed income.
*'citizen comment read into record by Administrative Assistant•
Jay Altman, a resident of Belmor Mobile Home Park, expressed concerns regarding the rezoning of the park is recommending
to the Planning Commission that further discussions of the rezone be tabled until Sound Transit decides on their route to
Tacoma.
Committee Members City Staff
Mark Koppang, Chair EJ Walsh, P. E., Public Works Director
Hoang V. Tran, Member MeraW s Tenuta, Aomrnistrative Assistant II
Jesse E. Johnson, Member 3 (253) 835-2701
3. COMMITTEE BUSINESS:
Topic Title/ Description
A. Approval of Minutes: June 3, 2019
Committee approved the June 3, 2019 LUTC minutes as presented.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
B. Authorization to Submit Proposal for King County Council Allocated Waterworks Funding for the
Storm Drain Artwalk Project
Public Education & Outreach Coordinator, Katherine Straus, provided a brief background about the Waterworks
Grant through King County that funds projects that improve water quality within King County's regional
wastewater system service area. The Storm Drain Artwalk project is a fun, creative, visual way to engage the
public in conversations about stormwater, communicate the values of our City, supports local artists and reaches
a wider audience. Ms. Straus provided the proposed locations, timeline, a draft budget, and picture examples of
artwork from other cities.
Ms. Straus and Councilmembers held a brief discussion regarding how many drains, whether there will be a
theme, and methods for touching up for removing the paint.
Committee forwarded Option #1 (Authorize staff to submit a proposal for the King County
Council allocated Waterworks funding for the Storm Drain Artwalk Project) to the July 16, 2019
Council Consent Agenda for approval.
• Moved: Tran
• Seconded:Johnson
• Passed: 3-0 unanimously
C. 2019 Storm Pipe Repair Phase II — 850/o Design Report Status and Authorization to Bid
Capital Projects Engineering Manager, Sarah Hamel, provided a brief background regarding the project to repair
deteriorated storm pipes. Phase I includes the pipes that must be repaired with the open -cut method whereas
phase II will repair the pipes with a most cost effective trenchless method (cured -in-place pipe "CIPP'D.
Ms. Hamel provided the locations via a map, 85% progress to -date including 9completed and ongoing tasks,
estimated expenditures and available funding.
Committee forwarded Option #1 (Authorize staff to complete the design and bid the 2019 Storm
Pipe Repair Project Phase II and return to the LUTC and Council for bid award, further reports,
and authorization.) to the July 16, 2019 Council Consent Agenda for approval.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
D. South 348th Street Entrance Sign — 30% Design Report
Street Systems Project Engineer, John Mulkey, provided a brief background about the project to construct a new
LED entrance sign in the median of S 348th Street between Enchanted Parkway /16th Ave S and Pacific Highway
South that is visible to eastbound and westbound traffic and would provide information on upcoming events
within the City similar to the current sign on South 320th Street. Mr. Mulkey identified the location of the sign
using a map and outlined the preliminary work, funding and expenditures, and project status.
Mr. Mulkey and Councilmembers held a brief discussion regarding the potential for the sign to distract drivers,
LTAC's role in the request for the sign, estimated timeline, and if the messages on both signs will be the same.
Committee forwarded Option #1 (Authorize staff to proceed with design of South 348th Street
Entrance Sign and return to the LUTC and Council at the 850/o design completion stage for further
Committee Members City Staff
Mark koppang, Chair E7 Walsh, P.E., Public Works Dkector
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II
Jesse E. Johnson, Member 4 (253) 835-2701
reports and authorization) to the July 16, 2019 Council Consent Agenda for approval.
• Moved: Tran
• Seconded:Johnson
• Passed: 3-0 unanimously
2019 Overlay Project Change Order and Contingency Reset
Street Systems Engineer, Jeff Huynh, provided a brief background about the budget for the project and the
contingency used for unanticipated pavement repair on S 336th St due to substandard pavement thickness.
Mr. Huynh provided pictures and outlined the proposal of the pavement repair to bring the pavement thickness
to standard. Mr. Huynh also identified available funding, project costs, and project status which includes a
transfer from the Traffic Impact Fee account to the 2019 Asphalt Overlay Project and resetting the contingency.
Mr. Huynh and Deputy Mayor Honda held a brief discussion regarding who originally built the street the amount
of school and metro buses accessing the road weekly which is causing the increased deterioration.
Committee forwarded Option #1 (Authorize the Mayor to transfer $110,000 from Traffic Impact
Fee Account to the 2019 Asphalt Overlay Project for additional pavement repair and reset the
construction contingency to 40/o of $58,295) to the July 16, 2019 Council Consent Agenda for
approval.
* Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
F. 2020 Asphalt Overlay Program — Preliminary Project List and Authorization to Bid
Street Systems Engineer, Jeff Huynh, provided a proposed overlay list for the year 2020, available funding,
recommended schedules, and estimated project costs.
Committee forwarded Option #1 (Approve the list of streets for the 2020 Asphalt Overlay Project
as presented. Furthermore, authorize staff to bid all or part of the 2020 Asphalt Overlay Project,
returning with a request for permission to award the project within the available 2020 Asphalt
Overlay Budget to the lowest responsive, responsible bidder) to the July 16, 2019 Council
Consent Agenda for approval.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
G. Adaptive Traffic Signal Control System Phases I & II Procurement
City Traffic Engineer, Rick Perez, provided a brief background regarding the two grants to implement adaptive
signal control for up to 44 intersections within the City Center and to the south along Pacific Highway and 16th
Ave/SR161 corridors. A request for proposals was issued with four (4) proposals received and evaluated
including reference checks and site visits. Western Systems was selected to provide and deploy the SCOOT
system (by Siemens). Mr. Perez outlined the expenditures and revenue.
Committee forwarded Option #1 (Authorize the Mayor to execute the Professional Services
Agreement) to the July 16, 2019 Council Consent Agenda for approval.
• Moved: Tran
• Seconded:Johnson
• Passed: 3-0 unanimously
H. Authorization to Apply for Transportation Grant
City Traffic Engineer, Rick Perez, provided a background regarding the WA State Transportation Improvement
Board (TIB) grant program for street projects. Staff met with TIB staff to review projects on the current
Transportation Improvement Plan (TIP) and concluded that SR99@ S 373rd Street Roundabout and Access
. . _. ... _.__....................._..__
Committee Members City Staff
Mark Koppang, Chair E7 Walsh, P.E., Public Works &rector
Hoang V. Tran, Member Merredes Tenuta, Administrative Assistant II
Jesse E. Johnson, Member 5 (253) 835-2701
Management Project would be the most competitive under the safety and mobility categories. Mr. Perez outlined
the estimated project cost, potential grant funds, and required City match.
Mr. Perez and Councilmembers held a brief discussion regarding the speed limit, notice to slow down, and
reasoning behind a roundabout versus a signal.
Committee forwarded Option #1 (Authorize staff to submit the proposed transportation grant
application) to the July 16, 2019 Council Consent Agenda for approval.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
I. Solid Waste Collection Services — Contract Award
Solid Waste & Recycling Coordinator, Rob Van Orsow, provided a brief background regarding the procurement
process. A request for proposal was issued with three (3) proposals received. Based on the proposal evaluation
and scoring summary, Waste Management was selected. Mr. Van Orsow identified the highlights of the new
contract, the key additions from Waste Management's proposal, recommended service alternatives, and the new
rates.
Committee forwarded Option #1 (Authorize the Mayor to finalize and execute a contract with
Waste Management of Washington, Inc. for collection of garbage, recyclables, and
compostables) to the July 16, 2019 Council Consent Agenda for approval.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
J. ORDINANCE: Relating to the Imposition of an Excise Tax on Business Activities
Public Works Director, EJ Walsh, provided background information pertaining to the overall conditions of the
roadway network that has been deteriorating over the last 10 years and the request to review funding options
for improvements. Mr. Walsh outlined the City's pavement infrastructure, annual street overlay selection criteria,
pavement condition comparisons via pictures, 2007-2019 budget and cost comparisons. The annual rating was
completed for the year and the average PCI rating has dropped raising concerns for what the projected rating
will be 10 years from now with no change to funding levels.
Mr. Walsh stated that the solid waste, recycling, and yard waste collection trucks create a disproportionate
impact on city streets. The repeated heavy loading of the collection vehicles reduces the life of the streets,
especially residential streets that are only designed for minimal heavy traffic.
Surrounding cities, including Kent and Des Moines, implemented an Excise Tax on the business of solid waste
collection due to the associated impacts. Mr. Walsh outlined the proposed ordinance and its modifications to the
excise tax which includes an increase in the tax by 10% with funding designations to the street overlay program.
Mr. Walsh and Councilmembers held a robust discussion.
Committee forwarded the proposed Ordinance to First Reading on July 16, 2019
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
K. Rental Housing Inspection Program Update
Community Services Manager, Sarah Bridgeford, provided a brief background about the program's purpose and
stated that recommendations being based on State law, analysis of regional jurisdictions and applicability for the
City of Federal Way. Ms. Bridgeford outlined the recommended exemptions, recommendation for third party
inspectors, tentative community outreach meeting dates, and potential resources that will be added.
Committee Members City staff
Mark Kop ang, Chair E7 Walsh, P. E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Adirumstrative Assistant II
Jesse E. Johnson, Member 6 (253) 835-2701
L. Report on Progress with Aircraft Issues
Policy Advisor, Bill Vadino, provided an informational update regarding the aircraft noise and issues including the
status of the Department of Commerce study on the "Impact of SeaTac Airport", the South King County Fund,
briefing and discussions, status of initiatives, and next steps.
4. OTHER
5. FUTURE MEETINGS/AGENDA ITEMS:
The next LUTC meeting will be held on August 5, 2019 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURNMENT: The meeting was adjourned at 7:31 p.m.
Attest:
Administrative Assistant II
Approved by Committee:
Date
.................................
Committee Members City Staff
Mark Koppang, Chair EJ Walsh, P.E., Public Works Dior
Hoang V. Tran, Member Mercedes Tenula, AdmIn&ftadve Assistant 11
Jesse E. Johnson, Member 7 (253) 835-2701
This page is left blank intentionally.
COUNCIL MEETING DATE: August 13, 2019 ITEM
. . . .. ..... ....................... ..........
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: RESOLUTION: Accept Grant Funding for Transportation Improvement Projects
POLICY QUESTION: Should City Council authorize staff to accept state and federal grant funding for
transportation improvement projects and authorize staff to expend funds in 2019 and 2020?
COMMITTEE: Land Use and Transportation MEETING DATE: August 5, 2019
CATEGORY:
[1 Consent El Ordinance ❑ Public Hearing
R City Council Business Z Resolution ❑ Other
STAFF REPORT BY: Sarah Hamel, P.E., Capital Projects Enginecri119DEPT: Public Works
Manager
94
. . .. ............
Attachments: Staff Report
Options Considered:
1. Approve the proposed resolution and authorize expenditures in 2019 and 2020.
2. Do not approve the proposed resolution and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option I to the August 13, 2019 Council
consent agenda for approval.
APPROVAL: -7 1 Z61 I I
MAYORAPPRol
DIRECTOR APPROVAL:
COMMITTEE RECOMMENDATION: I move to forward the proposed resolution and authorization to expend funds
in 2019 and 2020 to the August 13. 2019 consent agenda for approval.
Mark Koppang, Committee Jesse Johnson, Committee Hoang Tran, Committee
Chair Member member
PROPOSED COUNCIL MOTION: "I move approval of the proposed resolution and expenditure offunds in 2019
and 2020. "
(BELOW TO BE COMPLETED BYCITY CLERK'S OFFICE)
COUNCIL ACTION:
0 APPROVED
COUNCIL BILL#
0 DENIED
First reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
0 MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED - 4/2019
RESOLUTION #
0
CITY OF FEDERAL WAY
MEMORANDUM
DATE: August 5, 2019
TO: City Council Members
VIA: Jim Ferrell, Mayor -7/-PGh'71
FROM: EJ Walsh, P.E., Public Works Director
Sarah Hamel, P.E., Capital Projects Engineering Manage6`
SUBJECT: Resolution to Accept Grant Funding for Transportation Improvement
Projects and Authorization to Expend Funds
Financial Impacts:
314th Street Im rovements Pete "fan Reichbauer Way to 23`d Ave South3.
This project is proposed to be added via future addendum to the 2019/2020 budget. As proposed, it
will be 100% funded by a grant from Washington State Department of Transportation in the amount of
$300,000. This grant is for design only. Future phases for right-of-way acquisition and construction
are currently unfuded but are proposed to be funded through a combination of grants, traffic impact
fees, and street capital funds. Upon completion of the South 310, Street Improvements future
operation and maintenance costs will be reviewed and adjusted as required during the budget process.
Lakota MS — Dash Point Road (21" Ave SW to SW 312,"' Street)
This project was included and is projected to be completed within the 2019/2020 proposed 306 (Street
Capital Fund) budget. In accordance with the proposed budget this project is funded by grants for
$1,850,000 and Real Estate Excise Tax (REET) of $300,000. Upon completion of these
improvements, future operation and maintenance costs will be reviewed and adjusted as required
during the budget process.
Bach: round Information:
This memorandum provides the Council with the current status of the grant applications
submitted under the 2019 House Transportation Budget Requests and the 2018 Safe Routes
to Schools Program, distributed by Washington State Department of Transportation.
Project (Funding Phase) Estimated Grant Fund I Required Year of
Grant Pro'ect Cost Amount J Ci Match Expenditure.
S 314th Street Improvements (Pete Von Reichbauer Way to 23'd Ave South)
(Design)
.........
Transportation Budget (State $300,000 $300,000 $0 2019
Funds)
.....................................
10
Rev. 7/18
Lakota MS — SW Dash Point Road (21" Ave SW to SW 312`xStreet)
(Desi,gn and Construction)
(TIB) Urban Sidewalks $1,650,000 $1,850,000* $300,000** 2019
Program Funding (State Funds)
and Safe Routes to School
Program (Federal)
*TIB grant $500,000 and Safe Routes to Schools grant $1,350,000.
** City match from REET in the approved 2019/2020 budget. City required match will be reevaluated as the
design is advanced.
11 Rev. 7/18
RESOLUTION NO.
A RESOLUTION of the City of Federal Way, Washington, authorizing
execution of a Local Agency Agreement with the Washington State
Department of Transportation regarding improvements to S 314th Street
and Lakota Middle School Safe Route to School Project in the City of
Federal Way, Washington.
WHEREAS, the City of Federal Way applied for State Legislative funds and to the Safe
Routes to School ("SRTS") Grant Program for the purpose of design phase of S 314th Street from
Pete Von Reichbauer Way to 23`d Ave South herein referred to as S 314th Street project and the
design and construction phases for Lakota Middle School - Dash Point Road from 21St Ave SW to
SW 312th Street, herein referred to as Lakota Middle School — Dash Point Road SRTS project within
the City; and
WHEREAS, the Washington State Department of Transportation agrees to grant the City of
Federal Way state funds in the amount of Three Hundred thousand and No/100 Dollars
($300,000.00) for the S 314th Street project, and One Million Three Hundred Fifty Thousand and
No/100 Dollars ($1,350,000.00) for the Lakota Middle School - Dash Point Road SRTS project
provided that the City Council authorize the Mayor to enter into the Local Agency Agreement; and
WHEREAS, by accepting said grant the City of Federal Way agrees to execute the Local
Agency Agreements;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. Execution of Acceptance of theoval A Ye c A,greeinents. The Mayor or his
designee is hereby authorized to execute the Local Agency Agreements regarding improvements to S
Resolution No. 19- Page 1 of 3
Rev 1/19
12
314th Street project and Lakota Middle School - Dash Point Road SRTS project in the City of
Federal Way.
Section 2. ReLqeit of Federal FunLs. The Mayor or his designee is hereby authorized to
accept and receive the state and federal funds estimated to be Three Hundred thousand and No/ 100
Dollars ($300,000.00) for the S 314th Street project, and One Million Three Hundred Fifty Thousand
and No/100 Dollars ($1,350,000.00) for the Lakota Middle School - Dash Point Road SRTS project.
Section 3. Matchin = Funds. Pursuant to the terms of the Local Agency Agreement, the City
is required to commit matching funds in the amount of Three Hundred Thousand and No/100 Dollars
($300,000.00) for the Lakota Middle School — Dash Point Road SRTS project. The Mayor is
authorized to commit and match the funds as required.
Section 4. Severability. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause, or phrase of this resolution.
Section 5. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Section b. Ratification. Any act consistent with the authority and prior to the effective date of
this resolution is hereby ratified and affirmed.
Section 7. Effective Date. This resolution shall be effective immediately upon passage bythe
Federal Way City Council.
Resolution No. 19 -
13
Page 2 of 3
Rev 1/19
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of , 2019.
CITY OF FEDERAL WAY:
JIM FERRELL, MAYOR
ATTEST:
STEPHANIE COURTNEY, CMC, CITY CLERK
APPROVED AS TO FORM:
J. RYAN CALL, CITY ATTORNEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No. 19 -
14
Page 3 of 3
Rev 1/19
SUBJECT: Military Road South Pavement Repair - Bid Award
POLICY QUESTION: Should City Council award the Military Road South Pavement Repair project to the lowest
responsive, responsible bidder?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: August 5, 2019
CATEGORY:
® Consent ❑' Ordinance ❑ Public Hearing
❑ City Council Business E] Resolution ❑ Other
STAFF REPORT BY: Sarah Hamel, P.E., Capital Projects Engineeri- DEPT: Public Works
Mnnnvar
Attachments: Staff Report
Options Considered:
1. Award the Military Road South Pavement Repair project to Pavement Maintenance of Washington,
LLC, the lowest responsive, responsible bidder, in the amount of $198,887.50 and approve a
contingency of $6,112.50 for a total of $205,000.00, and authorize the Mayor to execute the contract.
2. Reject the bid for the Military Road South Pavement Repair project and direct staff to rebid the
project and return to Committee for further action.
MAYOR'S RECOMMENDATION: The Marr Recommends approval of Option 1.
MAYOR APPROVAL: DIRECTOR APPROVAL: I z(e 119
t r: ntitte C a. trtitimMate
InitiaMate I�titiald' to
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the August 13, 2019 consent agenda for
approval.
Mark Koppang,Committee Chair ,Jesse ,Johnson, Committee Member Hoang Tran, Committee Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to award the Military Road South Pavement Repair
project to Pavement Maintenance of Washington, LLC, the lowest responsive, responsible bidder, in the
amount of $198,887.50 and approve a contingency of $6,112.50 for a total of $205,000.00, and authorize the
Mayor to execute the contract.
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
First reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED — 12/2017
RESOLUTION #
15
CITY OF FEDERAL WAY
MEMORANDUM
DATE: August 5, 2019
TO: Land Use & Transportation Committee
VIA: Jim Ferrell, Mayor
EJ Walsh, P.E., Director o Public Work �I/
FROM: Sarah Hamel, P.E., Capital Projects Engine 'ng. Manager
SUBJECT: Military Road South Pavement Repair - Bid Award
Financial Impacts:
The cost to the City for Military Road South Pavement Repair was included within the approved
budget under the 101 Street Fund for street maintenance. In accordance with the approved
budget, the Fund's major sources of revenue are motor vehicle fuel tax, charges for services,
interest earnings, and transfers -in from the General Fund. The are no impacts to future operations
and maintenance funding as this is repair of existing infrastructure.
Background Information:
Each year the Public Works Department completes pavement patching and crack sealing as part
of its regular maintenance. This work is typically done through a combination of contracts and
in-house labor. Many times the work is included as a separate bid schedule within the asphalt
overlay program. In addition, city maintenance staff complete crack sealing. Due to staff
resource shortage, the crack sealing was included in this request for bids.
Solicitations were sent to 178 contractors on the MRSC Small Works Roster in the category of
Roadway Construction, Repair, and Maintenance and Sub -Category: Asphalt Pavement Minor
Repairs. One bid was received and opened on July 24, 2019 for the Military Road South
Pavement Repair project. The lowest responsive, responsible bidder is Pavement Maintenance
of Washington, LLC, with a total bid of $198,887.50.
AVAILABLE FUNDING:
101 Street Fund $205,000.00
Total Available Funding $205,000.00
PROJECT ESTIMATED EXPENDITURES:
The following is a breakdown of the estimated total project costs based on the low bid:
Military Road South Pavement Repair $198,887.50
Construction Contingenc $6,112.50
Total Project Costs $205,000.00
Rev. 6/2019
16
August 5, 2019
Land Use and Transportation Committee
Bid Award — Military Road South Pavement Repair
Page 2
Although only one bid was received, the bid was within anticipated costs. This work needs to be
completed ahead of fall to avoid extensive reactive maintenance throughout the winter.
Staff recommends awarding the Military Road South Pavement Repair project to Pavement
Maintenance of Washington, LLC, the lowest responsive, responsible bidder, in the amount of
$198,887.50 and approve a contingency of $6,112.50 for a total of $205,000.00 and authorize the
Mayor to execute the contract. '
17
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iv
COUNCIL MEETING DATE: N/A ITEM #: D.
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: INFORMATION ONLY: SOUTH 317T" STREET SAFE WALKING ROUTE AND PARKING
RESTRICTIONS
POLICY QUESTION: Information Only
COMMITTEE: Land Use and Transportation Committee
CATEGORY:
E] Consent
F1 Ordinance
MEETING DATE: August 5, 2019
Public Hearing
City Council Business Resolution 7 Other
re7,EPT: Public Works
STAFF REPORT BY: Rick Pe P.E.RE City Traffic Eng
Attachments: Staff Report
Options Considered:
N/A
MAYOR's REcommENge](ON: N/A
—- ------ — ---------
MAYOR APPRoVA,;L:-.Z-- & �'m -7 ky DIRECTOR APPROVAL: -7 17,4 11
"
-7.o6
Coin InialD
initial/Date Initial/Date
COMMITTEE RECOMMENDATION: NIA
Mark Kouani, Committee Chair Jesse Johnson, Committee Member Hoang Tran, Committee Member
PROPOSED COUNCIL MOTION(S): N/A
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE,
COUNCIL ACTION:
0 APPROVED
COUNCIL BILL #
13 DENIED
First reading
11 TABLED/DEFERRED/NO ACTION
Enactment reading
IJ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED — 12/2017
RESOLUTION #
19
CITY OF FEDERAL WAY
MEMORANDUM
DATE: August 5, 2019
TO: City Council Members
VIA: Jim Ferrell, Mayor
FROM: EJ Walsh, P.E., Public Works Director"
Rick Perez, P.E., City Traffic Engineer
SUBJECT: INFORMATION ONLY: S 317th Street Safe Walking Route and Parking
Restrictions
Financial Impacts:
If the project were to be approved, it would cost approximately $20,000 from the Neighborhood
Traffic Safety Program, which budget is 80% accounted for already, leaving $10,000 in this year's
budget. Delineators on 81 Avenue S may cost up to $1000 per year for knockdown replacements.
Other maintenance costs are incidental to the Traffic Maintenance program.
Background, Information:
Federal Way School District approached Public Works to inquire about the feasibility of
improving roadway safety for children on S 317ah Street and 8h Avenue S between Uptown
and Mirror Lake Elementary School.
At the time that Uptown was being permitted, the School District had commented on the
proposed development that S 317th Street and 8th Avenue S would be adequate for elementary
school children. Neither of these streets have sidewalks, and children were walking between
vehicular traffic and vehicles parked on -street. As a result, the School District began busing
children at an operating cost of $12,500 per year. Last year, the School District proposed
partnering with the City to improve the walking conditions of school children so the School
District could terminate busing.
Due to limited funds, consensus between Public Works and the School District was reached
to prohibit parking on one side of S 317' Street on school days within a striped shoulder
area, and create a buffer on the shoulder of 8t, Avenue S between the vehicular lane and
pedestrian traffic by using flexible delineators. School District staff indicated that they had
no funds to offer towards the project, but would support any attempts to seek grant funds.
Public Works staff determined that based on the type of project and request it was a
Neighborhood Traffic Safety Program (NTSP) project.
Rev. 7/18
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As part of the NTSP process, a neighborhood meeting was held, which was attended by
three residents. Opposition to the removal of parking was apparent. Ballots were sent to 41
homes on S 317th Street. Twelve ballots were returned, with eight opposed to the proposal
(67%), and four (33%) supporting it. A second question was asked whether the north or
south side of S 317th Street should have the parking restrictions, and the results were five
(50%) for the north side of the street and five (50%) for the south.
The Council -adopted NTS policy requires a simple majority of those ballots received is
required. Therefore, staff is not moving forward with the proposal.
Rev. 7/18
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COUNCIL MEETING DATE: N/A
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: REPORT ON PROGRESS WITH AIRCRAFT ISSUES
POLICY QUESTION: None
COMMITTEE: Land Use and Transportation
CATEGORY:
❑ Consent ❑ Ordinance
❑ City Council Business ❑ Resolution
STAFF REPORT BY: Bill Vadino, Policy Advisor ,
Attachments: Staff Report
Options Considered: N/A
MAYOR'S REco mENDATION': N/A
MAYOR APPROVAL:
"taptttr ,a r Council
1rui�tW �Jatc InitiaUDate
COMMITTEE RECOMMENDATION: N/A
v
ITEM :
MEETING DATE: August 5, 2019
❑ Public Hearing
X Other
DEPT: Mayor's Office
DIRECTOR APPROVAL:
N/A
InitiaUDate
Mark Ko an , Committee Chair Jesse Johnson, Committee Member Hoang Tran, Committee Member
PROPOSED COUNCIL MOTION: N/A
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
First reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED — 12/2017
RESOLUTION #
23
CITY OF FEDERAL WAY
MEMORANDUM
DATE: August 5, 2019
TO: Land Use & Transportation Committee (LUTC)
VIA: Jim Ferrell, Mayor r
FROM: Bill Vadino, Policy Advisor
SUBJECT: Report on progress with airport issues
BACKGROUND:
The LUTC will be briefed on airport issues including:
• July meeting of the Highline Forum.
• July meeting of the Sea -Tac Stakeholder Advisory Round Table (StART).
• July meeting of the StART Aviation Noise Working Group and StART Federal Policy Working
Group.
• Progress report on the Washington State Department of Commerce study on the impact of Sea -
Tac Airport and their Commerce Study Public Involvement Meeting on July 24tH
• The monthly status of recommendations from the Quiet and Healthy Skies Task Force Report will
be shared.
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