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LUTC PKT 08-05-2019City of Federal Way City Council Land Use & Transportation Committee August 5, 2019 5:00 p.m. MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMITTEE BUSINESS City Hall Council Chambers 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, September 9, 2019 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT Committee Members City staff Mark Roppang, Chair EJ Walsh, P.E., Public Works Diitc Jesse E. Johnson, Member Administrative Assistant 11 Hoang V. Tian, Member (253) 835-1701 Action Topic Title/ Description Presenter Page or Info Council Date A. Approval of Minutes: July 1, 2019 TBD 3 Action N/A B. Authorize acceptance of grant funding for S 314' Hamel 9 Action August 13, 2019 St and Lakota Middle School Safe Routes to Consent Schools C. Military Road S Pavement Repair Contract Award Hamel 15 Action August 13, 2019 Consent D. South 317"' Street Safe Walking Route and Parking Perez 19 Info N/A Restrictions E. Report on Progress with Aircraft Issues Vadino 23 Info N/A 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, September 9, 2019 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT Committee Members City staff Mark Roppang, Chair EJ Walsh, P.E., Public Works Diitc Jesse E. Johnson, Member Administrative Assistant 11 Hoang V. Tian, Member (253) 835-1701 This page is left blank intentionally. City of Federal Way City Council Dani Use & Transportation Committee July 1, 2019 City Hall 5:00 P.M. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and Committee member Hoang Tran. Councilmembers in attendance: Deputy Mayor Susan Honda. Staff in Attendance: Public Works Director EJ Walsh, Deputy City Attorney Mark Orthmann, Community Services Manager Sarah Bridgeford, Policy Advisor Bill Vadino, City Traffic Engineer Rick Perez, Capital Projects Engineering Manager Sarah Hamel, Surface Water Manager Theresa Thurlow, Solid Waste & Recycling Coordinator Rob Van Orsow, Solid Waste & Recycling Project Manager Jeanette Brizendine, Public Education & Outreach Coordinator Katherine Straus, Street Systems Project Engineer John Mulkey, Street Systems Engineer Jeff Huynh, and Administrative Assistant II Mercedes Tenuta. CALL TO ORDER: Chair Koppang called the meeting to order at 5:01 p.m. 2. PUBLIC COMMENT: Laura Moser, with Waste Management, expressed her gratitude for another opportunity to serve Federal Way with a new contract and appreciates the thoroughness of staff and Council. She highlighted the enhancements that will include dedicated staff at the call center for the City, extended Saturday call center hours and new fleet and carts. Rodger Fowler, who lives in Belmor Mobile Home Park, spoke in opposition to rezoning the housing to high density living. He highlighted the various activities and contributions the mobile home park provides and expressed his concern with the difficulty that residents will face if it is rezoned. Susan. Smith, a Belmor Mobile Home Park resident, shared her concerns with how the residents of the park will be able to afford housing if it gets rezoned, especially since most residents are on fixed incomes. She also expressed concerns with traffic if the lot turns into high-rise apartments. B+ernedine Lund, a Federal Way resident, stated that she was part of a group that was interviewed for the airport study. She expressed her concerns with the experience of the interview but after speaking with residents of Burien and Des Moines, those residents conveyed what was needed to. Diana Noble-Culliford, commented about item K and outlined her experience with property inspections. She expressed her concerns with additional regulations, the cost -benefit of the program, as well as the potential to diminish private property rights. Deb Dowse, a Belmor Mobile Home Park resident, shared that Belmor Park is a beautiful place to live and voiced her concern with potentially losing her home and the cost of having to live in high density housing with a fixed income. *'citizen comment read into record by Administrative Assistant• Jay Altman, a resident of Belmor Mobile Home Park, expressed concerns regarding the rezoning of the park is recommending to the Planning Commission that further discussions of the rezone be tabled until Sound Transit decides on their route to Tacoma. Committee Members City Staff Mark Koppang, Chair EJ Walsh, P. E., Public Works Director Hoang V. Tran, Member MeraW s Tenuta, Aomrnistrative Assistant II Jesse E. Johnson, Member 3 (253) 835-2701 3. COMMITTEE BUSINESS: Topic Title/ Description A. Approval of Minutes: June 3, 2019 Committee approved the June 3, 2019 LUTC minutes as presented. • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously B. Authorization to Submit Proposal for King County Council Allocated Waterworks Funding for the Storm Drain Artwalk Project Public Education & Outreach Coordinator, Katherine Straus, provided a brief background about the Waterworks Grant through King County that funds projects that improve water quality within King County's regional wastewater system service area. The Storm Drain Artwalk project is a fun, creative, visual way to engage the public in conversations about stormwater, communicate the values of our City, supports local artists and reaches a wider audience. Ms. Straus provided the proposed locations, timeline, a draft budget, and picture examples of artwork from other cities. Ms. Straus and Councilmembers held a brief discussion regarding how many drains, whether there will be a theme, and methods for touching up for removing the paint. Committee forwarded Option #1 (Authorize staff to submit a proposal for the King County Council allocated Waterworks funding for the Storm Drain Artwalk Project) to the July 16, 2019 Council Consent Agenda for approval. • Moved: Tran • Seconded:Johnson • Passed: 3-0 unanimously C. 2019 Storm Pipe Repair Phase II — 850/o Design Report Status and Authorization to Bid Capital Projects Engineering Manager, Sarah Hamel, provided a brief background regarding the project to repair deteriorated storm pipes. Phase I includes the pipes that must be repaired with the open -cut method whereas phase II will repair the pipes with a most cost effective trenchless method (cured -in-place pipe "CIPP'D. Ms. Hamel provided the locations via a map, 85% progress to -date including 9completed and ongoing tasks, estimated expenditures and available funding. Committee forwarded Option #1 (Authorize staff to complete the design and bid the 2019 Storm Pipe Repair Project Phase II and return to the LUTC and Council for bid award, further reports, and authorization.) to the July 16, 2019 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously D. South 348th Street Entrance Sign — 30% Design Report Street Systems Project Engineer, John Mulkey, provided a brief background about the project to construct a new LED entrance sign in the median of S 348th Street between Enchanted Parkway /16th Ave S and Pacific Highway South that is visible to eastbound and westbound traffic and would provide information on upcoming events within the City similar to the current sign on South 320th Street. Mr. Mulkey identified the location of the sign using a map and outlined the preliminary work, funding and expenditures, and project status. Mr. Mulkey and Councilmembers held a brief discussion regarding the potential for the sign to distract drivers, LTAC's role in the request for the sign, estimated timeline, and if the messages on both signs will be the same. Committee forwarded Option #1 (Authorize staff to proceed with design of South 348th Street Entrance Sign and return to the LUTC and Council at the 850/o design completion stage for further Committee Members City Staff Mark koppang, Chair E7 Walsh, P.E., Public Works Dkector Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member 4 (253) 835-2701 reports and authorization) to the July 16, 2019 Council Consent Agenda for approval. • Moved: Tran • Seconded:Johnson • Passed: 3-0 unanimously 2019 Overlay Project Change Order and Contingency Reset Street Systems Engineer, Jeff Huynh, provided a brief background about the budget for the project and the contingency used for unanticipated pavement repair on S 336th St due to substandard pavement thickness. Mr. Huynh provided pictures and outlined the proposal of the pavement repair to bring the pavement thickness to standard. Mr. Huynh also identified available funding, project costs, and project status which includes a transfer from the Traffic Impact Fee account to the 2019 Asphalt Overlay Project and resetting the contingency. Mr. Huynh and Deputy Mayor Honda held a brief discussion regarding who originally built the street the amount of school and metro buses accessing the road weekly which is causing the increased deterioration. Committee forwarded Option #1 (Authorize the Mayor to transfer $110,000 from Traffic Impact Fee Account to the 2019 Asphalt Overlay Project for additional pavement repair and reset the construction contingency to 40/o of $58,295) to the July 16, 2019 Council Consent Agenda for approval. * Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously F. 2020 Asphalt Overlay Program — Preliminary Project List and Authorization to Bid Street Systems Engineer, Jeff Huynh, provided a proposed overlay list for the year 2020, available funding, recommended schedules, and estimated project costs. Committee forwarded Option #1 (Approve the list of streets for the 2020 Asphalt Overlay Project as presented. Furthermore, authorize staff to bid all or part of the 2020 Asphalt Overlay Project, returning with a request for permission to award the project within the available 2020 Asphalt Overlay Budget to the lowest responsive, responsible bidder) to the July 16, 2019 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously G. Adaptive Traffic Signal Control System Phases I & II Procurement City Traffic Engineer, Rick Perez, provided a brief background regarding the two grants to implement adaptive signal control for up to 44 intersections within the City Center and to the south along Pacific Highway and 16th Ave/SR161 corridors. A request for proposals was issued with four (4) proposals received and evaluated including reference checks and site visits. Western Systems was selected to provide and deploy the SCOOT system (by Siemens). Mr. Perez outlined the expenditures and revenue. Committee forwarded Option #1 (Authorize the Mayor to execute the Professional Services Agreement) to the July 16, 2019 Council Consent Agenda for approval. • Moved: Tran • Seconded:Johnson • Passed: 3-0 unanimously H. Authorization to Apply for Transportation Grant City Traffic Engineer, Rick Perez, provided a background regarding the WA State Transportation Improvement Board (TIB) grant program for street projects. Staff met with TIB staff to review projects on the current Transportation Improvement Plan (TIP) and concluded that SR99@ S 373rd Street Roundabout and Access . . _. ... _.__....................._..__ Committee Members City Staff Mark Koppang, Chair E7 Walsh, P.E., Public Works &rector Hoang V. Tran, Member Merredes Tenuta, Administrative Assistant II Jesse E. Johnson, Member 5 (253) 835-2701 Management Project would be the most competitive under the safety and mobility categories. Mr. Perez outlined the estimated project cost, potential grant funds, and required City match. Mr. Perez and Councilmembers held a brief discussion regarding the speed limit, notice to slow down, and reasoning behind a roundabout versus a signal. Committee forwarded Option #1 (Authorize staff to submit the proposed transportation grant application) to the July 16, 2019 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously I. Solid Waste Collection Services — Contract Award Solid Waste & Recycling Coordinator, Rob Van Orsow, provided a brief background regarding the procurement process. A request for proposal was issued with three (3) proposals received. Based on the proposal evaluation and scoring summary, Waste Management was selected. Mr. Van Orsow identified the highlights of the new contract, the key additions from Waste Management's proposal, recommended service alternatives, and the new rates. Committee forwarded Option #1 (Authorize the Mayor to finalize and execute a contract with Waste Management of Washington, Inc. for collection of garbage, recyclables, and compostables) to the July 16, 2019 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously J. ORDINANCE: Relating to the Imposition of an Excise Tax on Business Activities Public Works Director, EJ Walsh, provided background information pertaining to the overall conditions of the roadway network that has been deteriorating over the last 10 years and the request to review funding options for improvements. Mr. Walsh outlined the City's pavement infrastructure, annual street overlay selection criteria, pavement condition comparisons via pictures, 2007-2019 budget and cost comparisons. The annual rating was completed for the year and the average PCI rating has dropped raising concerns for what the projected rating will be 10 years from now with no change to funding levels. Mr. Walsh stated that the solid waste, recycling, and yard waste collection trucks create a disproportionate impact on city streets. The repeated heavy loading of the collection vehicles reduces the life of the streets, especially residential streets that are only designed for minimal heavy traffic. Surrounding cities, including Kent and Des Moines, implemented an Excise Tax on the business of solid waste collection due to the associated impacts. Mr. Walsh outlined the proposed ordinance and its modifications to the excise tax which includes an increase in the tax by 10% with funding designations to the street overlay program. Mr. Walsh and Councilmembers held a robust discussion. Committee forwarded the proposed Ordinance to First Reading on July 16, 2019 • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously K. Rental Housing Inspection Program Update Community Services Manager, Sarah Bridgeford, provided a brief background about the program's purpose and stated that recommendations being based on State law, analysis of regional jurisdictions and applicability for the City of Federal Way. Ms. Bridgeford outlined the recommended exemptions, recommendation for third party inspectors, tentative community outreach meeting dates, and potential resources that will be added. Committee Members City staff Mark Kop ang, Chair E7 Walsh, P. E., Public Works Director Hoang V. Tran, Member Mercedes Tenuta, Adirumstrative Assistant II Jesse E. Johnson, Member 6 (253) 835-2701 L. Report on Progress with Aircraft Issues Policy Advisor, Bill Vadino, provided an informational update regarding the aircraft noise and issues including the status of the Department of Commerce study on the "Impact of SeaTac Airport", the South King County Fund, briefing and discussions, status of initiatives, and next steps. 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be held on August 5, 2019 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT: The meeting was adjourned at 7:31 p.m. Attest: Administrative Assistant II Approved by Committee: Date ................................. Committee Members City Staff Mark Koppang, Chair EJ Walsh, P.E., Public Works Dior Hoang V. Tran, Member Mercedes Tenula, AdmIn&ftadve Assistant 11 Jesse E. Johnson, Member 7 (253) 835-2701 This page is left blank intentionally. COUNCIL MEETING DATE: August 13, 2019 ITEM . . . .. ..... ....................... .......... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: RESOLUTION: Accept Grant Funding for Transportation Improvement Projects POLICY QUESTION: Should City Council authorize staff to accept state and federal grant funding for transportation improvement projects and authorize staff to expend funds in 2019 and 2020? COMMITTEE: Land Use and Transportation MEETING DATE: August 5, 2019 CATEGORY: [1 Consent El Ordinance ❑ Public Hearing R City Council Business Z Resolution ❑ Other STAFF REPORT BY: Sarah Hamel, P.E., Capital Projects Enginecri119DEPT: Public Works Manager 94 . . .. ............ Attachments: Staff Report Options Considered: 1. Approve the proposed resolution and authorize expenditures in 2019 and 2020. 2. Do not approve the proposed resolution and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option I to the August 13, 2019 Council consent agenda for approval. APPROVAL: -7 1 Z61 I I MAYORAPPRol DIRECTOR APPROVAL: COMMITTEE RECOMMENDATION: I move to forward the proposed resolution and authorization to expend funds in 2019 and 2020 to the August 13. 2019 consent agenda for approval. Mark Koppang, Committee Jesse Johnson, Committee Hoang Tran, Committee Chair Member member PROPOSED COUNCIL MOTION: "I move approval of the proposed resolution and expenditure offunds in 2019 and 2020. " (BELOW TO BE COMPLETED BYCITY CLERK'S OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL# 0 DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 4/2019 RESOLUTION # 0 CITY OF FEDERAL WAY MEMORANDUM DATE: August 5, 2019 TO: City Council Members VIA: Jim Ferrell, Mayor -7/-PGh'71 FROM: EJ Walsh, P.E., Public Works Director Sarah Hamel, P.E., Capital Projects Engineering Manage6` SUBJECT: Resolution to Accept Grant Funding for Transportation Improvement Projects and Authorization to Expend Funds Financial Impacts: 314th Street Im rovements Pete "fan Reichbauer Way to 23`d Ave South3. This project is proposed to be added via future addendum to the 2019/2020 budget. As proposed, it will be 100% funded by a grant from Washington State Department of Transportation in the amount of $300,000. This grant is for design only. Future phases for right-of-way acquisition and construction are currently unfuded but are proposed to be funded through a combination of grants, traffic impact fees, and street capital funds. Upon completion of the South 310, Street Improvements future operation and maintenance costs will be reviewed and adjusted as required during the budget process. Lakota MS — Dash Point Road (21" Ave SW to SW 312,"' Street) This project was included and is projected to be completed within the 2019/2020 proposed 306 (Street Capital Fund) budget. In accordance with the proposed budget this project is funded by grants for $1,850,000 and Real Estate Excise Tax (REET) of $300,000. Upon completion of these improvements, future operation and maintenance costs will be reviewed and adjusted as required during the budget process. Bach: round Information: This memorandum provides the Council with the current status of the grant applications submitted under the 2019 House Transportation Budget Requests and the 2018 Safe Routes to Schools Program, distributed by Washington State Department of Transportation. Project (Funding Phase) Estimated Grant Fund I Required Year of Grant Pro'ect Cost Amount J Ci Match Expenditure. S 314th Street Improvements (Pete Von Reichbauer Way to 23'd Ave South) (Design) ......... Transportation Budget (State $300,000 $300,000 $0 2019 Funds) ..................................... 10 Rev. 7/18 Lakota MS — SW Dash Point Road (21" Ave SW to SW 312`xStreet) (Desi,gn and Construction) (TIB) Urban Sidewalks $1,650,000 $1,850,000* $300,000** 2019 Program Funding (State Funds) and Safe Routes to School Program (Federal) *TIB grant $500,000 and Safe Routes to Schools grant $1,350,000. ** City match from REET in the approved 2019/2020 budget. City required match will be reevaluated as the design is advanced. 11 Rev. 7/18 RESOLUTION NO. A RESOLUTION of the City of Federal Way, Washington, authorizing execution of a Local Agency Agreement with the Washington State Department of Transportation regarding improvements to S 314th Street and Lakota Middle School Safe Route to School Project in the City of Federal Way, Washington. WHEREAS, the City of Federal Way applied for State Legislative funds and to the Safe Routes to School ("SRTS") Grant Program for the purpose of design phase of S 314th Street from Pete Von Reichbauer Way to 23`d Ave South herein referred to as S 314th Street project and the design and construction phases for Lakota Middle School - Dash Point Road from 21St Ave SW to SW 312th Street, herein referred to as Lakota Middle School — Dash Point Road SRTS project within the City; and WHEREAS, the Washington State Department of Transportation agrees to grant the City of Federal Way state funds in the amount of Three Hundred thousand and No/100 Dollars ($300,000.00) for the S 314th Street project, and One Million Three Hundred Fifty Thousand and No/100 Dollars ($1,350,000.00) for the Lakota Middle School - Dash Point Road SRTS project provided that the City Council authorize the Mayor to enter into the Local Agency Agreement; and WHEREAS, by accepting said grant the City of Federal Way agrees to execute the Local Agency Agreements; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. Execution of Acceptance of theoval A Ye c A,greeinents. The Mayor or his designee is hereby authorized to execute the Local Agency Agreements regarding improvements to S Resolution No. 19- Page 1 of 3 Rev 1/19 12 314th Street project and Lakota Middle School - Dash Point Road SRTS project in the City of Federal Way. Section 2. ReLqeit of Federal FunLs. The Mayor or his designee is hereby authorized to accept and receive the state and federal funds estimated to be Three Hundred thousand and No/ 100 Dollars ($300,000.00) for the S 314th Street project, and One Million Three Hundred Fifty Thousand and No/100 Dollars ($1,350,000.00) for the Lakota Middle School - Dash Point Road SRTS project. Section 3. Matchin = Funds. Pursuant to the terms of the Local Agency Agreement, the City is required to commit matching funds in the amount of Three Hundred Thousand and No/100 Dollars ($300,000.00) for the Lakota Middle School — Dash Point Road SRTS project. The Mayor is authorized to commit and match the funds as required. Section 4. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this resolution. Section 5. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section b. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 7. Effective Date. This resolution shall be effective immediately upon passage bythe Federal Way City Council. Resolution No. 19 - 13 Page 2 of 3 Rev 1/19 RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of , 2019. CITY OF FEDERAL WAY: JIM FERRELL, MAYOR ATTEST: STEPHANIE COURTNEY, CMC, CITY CLERK APPROVED AS TO FORM: J. RYAN CALL, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. 19 - 14 Page 3 of 3 Rev 1/19 SUBJECT: Military Road South Pavement Repair - Bid Award POLICY QUESTION: Should City Council award the Military Road South Pavement Repair project to the lowest responsive, responsible bidder? COMMITTEE: Land Use and Transportation Committee MEETING DATE: August 5, 2019 CATEGORY: ® Consent ❑' Ordinance ❑ Public Hearing ❑ City Council Business E] Resolution ❑ Other STAFF REPORT BY: Sarah Hamel, P.E., Capital Projects Engineeri- DEPT: Public Works Mnnnvar Attachments: Staff Report Options Considered: 1. Award the Military Road South Pavement Repair project to Pavement Maintenance of Washington, LLC, the lowest responsive, responsible bidder, in the amount of $198,887.50 and approve a contingency of $6,112.50 for a total of $205,000.00, and authorize the Mayor to execute the contract. 2. Reject the bid for the Military Road South Pavement Repair project and direct staff to rebid the project and return to Committee for further action. MAYOR'S RECOMMENDATION: The Marr Recommends approval of Option 1. MAYOR APPROVAL: DIRECTOR APPROVAL: I z(e 119 t r: ntitte C a. trtitimMate InitiaMate I�titiald' to COMMITTEE RECOMMENDATION: I move to forward Option 1 to the August 13, 2019 consent agenda for approval. Mark Koppang,Committee Chair ,Jesse ,Johnson, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to award the Military Road South Pavement Repair project to Pavement Maintenance of Washington, LLC, the lowest responsive, responsible bidder, in the amount of $198,887.50 and approve a contingency of $6,112.50 for a total of $205,000.00, and authorize the Mayor to execute the contract. (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 12/2017 RESOLUTION # 15 CITY OF FEDERAL WAY MEMORANDUM DATE: August 5, 2019 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor EJ Walsh, P.E., Director o Public Work �I/ FROM: Sarah Hamel, P.E., Capital Projects Engine 'ng. Manager SUBJECT: Military Road South Pavement Repair - Bid Award Financial Impacts: The cost to the City for Military Road South Pavement Repair was included within the approved budget under the 101 Street Fund for street maintenance. In accordance with the approved budget, the Fund's major sources of revenue are motor vehicle fuel tax, charges for services, interest earnings, and transfers -in from the General Fund. The are no impacts to future operations and maintenance funding as this is repair of existing infrastructure. Background Information: Each year the Public Works Department completes pavement patching and crack sealing as part of its regular maintenance. This work is typically done through a combination of contracts and in-house labor. Many times the work is included as a separate bid schedule within the asphalt overlay program. In addition, city maintenance staff complete crack sealing. Due to staff resource shortage, the crack sealing was included in this request for bids. Solicitations were sent to 178 contractors on the MRSC Small Works Roster in the category of Roadway Construction, Repair, and Maintenance and Sub -Category: Asphalt Pavement Minor Repairs. One bid was received and opened on July 24, 2019 for the Military Road South Pavement Repair project. The lowest responsive, responsible bidder is Pavement Maintenance of Washington, LLC, with a total bid of $198,887.50. AVAILABLE FUNDING: 101 Street Fund $205,000.00 Total Available Funding $205,000.00 PROJECT ESTIMATED EXPENDITURES: The following is a breakdown of the estimated total project costs based on the low bid: Military Road South Pavement Repair $198,887.50 Construction Contingenc $6,112.50 Total Project Costs $205,000.00 Rev. 6/2019 16 August 5, 2019 Land Use and Transportation Committee Bid Award — Military Road South Pavement Repair Page 2 Although only one bid was received, the bid was within anticipated costs. This work needs to be completed ahead of fall to avoid extensive reactive maintenance throughout the winter. Staff recommends awarding the Military Road South Pavement Repair project to Pavement Maintenance of Washington, LLC, the lowest responsive, responsible bidder, in the amount of $198,887.50 and approve a contingency of $6,112.50 for a total of $205,000.00 and authorize the Mayor to execute the contract. ' 17 This page is left blank intentionally. iv COUNCIL MEETING DATE: N/A ITEM #: D. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: INFORMATION ONLY: SOUTH 317T" STREET SAFE WALKING ROUTE AND PARKING RESTRICTIONS POLICY QUESTION: Information Only COMMITTEE: Land Use and Transportation Committee CATEGORY: E] Consent F1 Ordinance MEETING DATE: August 5, 2019 Public Hearing City Council Business Resolution 7 Other re7,EPT: Public Works STAFF REPORT BY: Rick Pe P.E.RE City Traffic Eng Attachments: Staff Report Options Considered: N/A MAYOR's REcommENge](ON: N/A —- ------ — --------- MAYOR APPRoVA,;L:-.Z-- & �'m -7 ky DIRECTOR APPROVAL: -7 17,4 11 " -7.o6 Coin InialD initial/Date Initial/Date COMMITTEE RECOMMENDATION: NIA Mark Kouani, Committee Chair Jesse Johnson, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION(S): N/A (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE, COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 13 DENIED First reading 11 TABLED/DEFERRED/NO ACTION Enactment reading IJ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 12/2017 RESOLUTION # 19 CITY OF FEDERAL WAY MEMORANDUM DATE: August 5, 2019 TO: City Council Members VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director" Rick Perez, P.E., City Traffic Engineer SUBJECT: INFORMATION ONLY: S 317th Street Safe Walking Route and Parking Restrictions Financial Impacts: If the project were to be approved, it would cost approximately $20,000 from the Neighborhood Traffic Safety Program, which budget is 80% accounted for already, leaving $10,000 in this year's budget. Delineators on 81 Avenue S may cost up to $1000 per year for knockdown replacements. Other maintenance costs are incidental to the Traffic Maintenance program. Background, Information: Federal Way School District approached Public Works to inquire about the feasibility of improving roadway safety for children on S 317ah Street and 8h Avenue S between Uptown and Mirror Lake Elementary School. At the time that Uptown was being permitted, the School District had commented on the proposed development that S 317th Street and 8th Avenue S would be adequate for elementary school children. Neither of these streets have sidewalks, and children were walking between vehicular traffic and vehicles parked on -street. As a result, the School District began busing children at an operating cost of $12,500 per year. Last year, the School District proposed partnering with the City to improve the walking conditions of school children so the School District could terminate busing. Due to limited funds, consensus between Public Works and the School District was reached to prohibit parking on one side of S 317' Street on school days within a striped shoulder area, and create a buffer on the shoulder of 8t, Avenue S between the vehicular lane and pedestrian traffic by using flexible delineators. School District staff indicated that they had no funds to offer towards the project, but would support any attempts to seek grant funds. Public Works staff determined that based on the type of project and request it was a Neighborhood Traffic Safety Program (NTSP) project. Rev. 7/18 20 As part of the NTSP process, a neighborhood meeting was held, which was attended by three residents. Opposition to the removal of parking was apparent. Ballots were sent to 41 homes on S 317th Street. Twelve ballots were returned, with eight opposed to the proposal (67%), and four (33%) supporting it. A second question was asked whether the north or south side of S 317th Street should have the parking restrictions, and the results were five (50%) for the north side of the street and five (50%) for the south. The Council -adopted NTS policy requires a simple majority of those ballots received is required. Therefore, staff is not moving forward with the proposal. Rev. 7/18 21 This page is left blank intentionally. 22 COUNCIL MEETING DATE: N/A CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: REPORT ON PROGRESS WITH AIRCRAFT ISSUES POLICY QUESTION: None COMMITTEE: Land Use and Transportation CATEGORY: ❑ Consent ❑ Ordinance ❑ City Council Business ❑ Resolution STAFF REPORT BY: Bill Vadino, Policy Advisor , Attachments: Staff Report Options Considered: N/A MAYOR'S REco mENDATION': N/A MAYOR APPROVAL: "taptttr ,a r Council 1rui�tW �Jatc InitiaUDate COMMITTEE RECOMMENDATION: N/A v ITEM : MEETING DATE: August 5, 2019 ❑ Public Hearing X Other DEPT: Mayor's Office DIRECTOR APPROVAL: N/A InitiaUDate Mark Ko an , Committee Chair Jesse Johnson, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: N/A (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 12/2017 RESOLUTION # 23 CITY OF FEDERAL WAY MEMORANDUM DATE: August 5, 2019 TO: Land Use & Transportation Committee (LUTC) VIA: Jim Ferrell, Mayor r FROM: Bill Vadino, Policy Advisor SUBJECT: Report on progress with airport issues BACKGROUND: The LUTC will be briefed on airport issues including: • July meeting of the Highline Forum. • July meeting of the Sea -Tac Stakeholder Advisory Round Table (StART). • July meeting of the StART Aviation Noise Working Group and StART Federal Policy Working Group. • Progress report on the Washington State Department of Commerce study on the impact of Sea - Tac Airport and their Commerce Study Public Involvement Meeting on July 24tH • The monthly status of recommendations from the Quiet and Healthy Skies Task Force Report will be shared. 24