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PRHSPSC MINS 07-09-2019City of Federal Way City Council PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday July 9, 2019 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Johnson, Committee members Koppang and Moore Council Members in Attendance: Deputy Mayor Honda Staff Members in Attendance: Eric Rhoades, Assistant City Attorney, Deputy Chief Kyle Sumpter, Commander Kurt Schwan, John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Autumn Gressett, Community Relations/Contract Administrator, and Mary Jaenicke, Administrative Assistant II. Guests: None Chair Johnson called the meeting to order at 5:00pm Commission Comment: None Public Comment: Lana Bostic, a 38 year resident of Federal Way spoke about the homeless situation. She stated that there needs to be permanent housing; people will not get clean and sober if they're homeless. Ms. Bostic would like to see more permanent housing and less storage units. BUSINESS ITEMS Approval of Minutes Committee member Koppang motioned to approve the June 11, 2019 minutes as written. Committee member Moore seconded. Motion passed. Monthly Report on PAEC Operations — Information Only Staff Gressett updated the Committee on events that took place at the PAEC for the month of June. The month of June was a little bit slower than previous months; the PAEC was rented / utilized 13 out of 30 days. Staff Gressett reviewed the Theater and event space rentals. The General Manager and staff attended several outside meetings and events. Staff Hutton and Staff Gressett were able to meet with the Regional Director of Spectra to discuss PAEC operations and the upcoming season. The upcoming season announcement will be released on July 15 at 10:00am. It is a media announcement and it is not for the public. A public event will be held at the end of August. There will be approximately 8-10 shows for the upcoming season. Spectra is consistently adding one-off events; at the end of the season they will have had an upwards of 20 shows. Deputy Mayor Honda inquired about the financials, staff Gressett stated that a report on the financials will be given at the FEDRAC meeting. Committee requested to have a month over month report to compare 2018 to 2019. Sashalie Soccer Field Synthetic Turf Replacement Staff Ikerd reported that staff has selected FieldTurf USA, Inc. to replace the synthetic turf at Saghalie. The FieldTurf product has been used at all of the fields and staff feels that they have a better product. Because of the $250,000 grant that was received we are able to upgrade the turf which includes a cushion pad that will increase safety and it comes with a ten year warranty. The FieldTurf cost replacement is estimated at $712,649.91 including tax; adding a 10% contingency, the total cost is not to exceed $783,914.57. Funding sources include a King County Grant and a donation from the Federal Way Soccer Association. The city's share is $483,914.57; there is $600,000 in reserve CIP funds for field replacement. The Federal Way School District (FWSD) through an Interlocal Joint Use Agreement is responsible for half of the replacement cost and they have told city staff that they do not have the funds available at this time and will not know if they will have funds available until the end of July. Staff has given them the option of committing to paying for half of the turf replacement at a later date, or pay the K:\PRHSPS Committee\2019\07-09-2019 Mins.doc 3 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, July 9, 2019 Summary Page 2 cost for the replacing the turf at Sacajawea when it's due for replacement. Committee member Koppang requested that we get a formal commitment from the FWSD, he would also like to know the CIP funding source for the city's share in the project. Deputy Mayor Honda requested that Council receive a copy of the new Interlocal Agreement. Committee member Moore moved to forward option 1 to the July 16, 2019 consent agenda for approval. Committee member Koppang seconded. Motion passed. Federal Way Soccer Association The Federal Way Soccer Association (FWSA) is donating $50,000 to be used for the replacement of the synthetic turf at Saghalie. Committee member Moore moved to forward option 1 to the July 16, 2019 consent agenda for approval. Committee member Koppang seconded. Motion passed. Deputy Mayor requested that the FWSA be invited to a Council meeting to be recognized for their contribution. Committee member Moore requested that staff research the total amount of money the FWSA has donated to the city. Police Department Pilot Internship Program Commander Schwan reported that the Police Department has created a Pilot Internship Program that will focus on college age and high school students who may be interested in a career in law enforcement. This will give them an experience in the agency and they will be able to learn what the Department is about and what it has to offer. Two college aged students and two high school students aged 16 and over will be invited and the program would occur during the summer months. This will give them the opportunity to create a partnership with the students, and could also be used for future recruitment. The name of the pilot program may be changed from internship to mentorship. Jail Services Contract — Kent City Jail Commander Schwan reported that this contract is similar to the other jail contracts that have previously been presented. The cost of the jail services is approximately $300,000 and will be the primary booking location. Committee member Koppang moved to forward the Jail Services Contract with the Kent City Jail to the July 16, 2019, Council consent agenda for approval. Committee member Moore seconded. Motion passed. 2"d Quarter Public Safety Report Deputy Chief Sumpter provided an overview on the early crime stats for the second quarter. Overall second quarter crime is down 4% from 2 second quarter 2018 to second quarter 2019. There has been a drop in aggravated assault, robbery, auto theft and residential burglary theft; there has been an increase in commercial burglary theft. The average response time in the second quarter is a little bit quicker than the average for all of 2018. Discussion took place on the length of time it is taking for new recruits to go thru the academy; it's currently taking 1.5 years. There are currently two in the academy and three that are waiting to start. There are 134 authorized commissioned positions and 22 of those are not in service due to various reasons. There is the normal attrition and the department is not able to keep up with it in spite of them recruiting and hiring people. Deputy Chief Sumpter also reviewed the crime statistics for the whole state of Washington for 2018. Crime across the state was up 16% from 2017 to 2018. WA State Department of Corrections Master Agreement — Class V Community Restitution Programs Staff Hutton stated that staff has been trying to find a solution to the cleanup of homeless camps. The WA State Department of Corrections (DOC) offers a program that can help with homeless encampment cleanup and the additional needs across multiple city departments. The participants in this program are not inmates, they are people that have been court ordered to pay off a fine or provide community service. Those services include stream enhancement and restoration, carpentry/construction, tree planting, salmon restoration and landscaping. The term of the contract is valid thru June 30, 2022. The city will provide the DOC information on the job site and garbage receptacles, the workers will not cleanup biohazards or PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, July 9, 2019 Summary Page 3 needles; the supervisor is trained to pick up needles. Currently Parks staff is cleaning up one camp a month. Committee member Koppang moved to forward the proposed Agreement to the July 16, 2019 consent agenda for approval. Committee member Moore seconded. Motion passed. COUNCIL DISCUSSION ON EMERGING ISSUES Emergency Shelter Guidelines / Criteria — Discussion Only This item will be discussed at a future meeting. Prioritization of Task Force Recommendations Chair Johnson stated that the goal is for the committee to review the recommendations and adopt some if not all of the recommendations and recommend to the full Council in the fall. The purpose of the discussion for today is to share initial thoughts on the recommendations and then discuss what they would like to move forward so that staff can be invited back to present on the recommendations. Deputy Mayor Honda requested a cost estimate on the recommendations, and where the funding will come from. The four buckets that Chair Johnson has looked at are service providers, law enforcement, funding and zoning. It was suggested to talk to staff Bridgeford, she would know what recommendations would be the most successful. There was a long discussion on the recommendations. Committee member Moore would like a recommendation on street outreach / panhandlers added to the report. Chair Johnson requested that each committee member pick five to ten recommendations on the report and send them to him and he will forward them onto staff Bridgeford. Staff Bridgeford will be asked to present the information at a future meeting. Flag Discussion Committee member Moore stated that a constituent attended a Council meeting and requested that the City display the pride flag; after that request, committee member Moore asked Chair Johnson to add this item to the agenda. He would like the committee to discuss the possibility of Council creating a policy to fly a flag of any kind at City Hall. Committee member Koppang responded that this issue is an important but when taken into consideration the long list of priorities that Council has already asked staff to look into, this is a low priority; he is concerned with the current workload on staff. A long discussion was held and it was decided that this subject will be revisited in January. There were some cities that displayed the pride flag in June, committee member Moore will research the policies of those cities and provide an update at the January PRHSPSC meeting. Cancellation of August Meeting The August meeting has been cancelled NEXT REGULAR MEETING September 10, 2019 ADJOURNMENT Meeting adjourned at 6:58p.m.