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LUTC PKT 09-09-2019 City of Federal Way City Council Land Use & Transportation Committee September 9, 2019 City Hall 5:00 p.m. Council Chambers MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMITTEE BUSINESS Action Topic Title/Description Presenter Page or Info Council Date A. Approval of Minutes: August 5, 2019 Kovar 3 Action N/A B. S Dash Pt Rd Sidewalk Project—85% Design Status Mullen 5 Action September 17, 2019 Report &Authorization To Bid Consent C. Resolution — King County Comprehensive Solid Brizendine 8 Action September 17, 2019 Waste Management Plan Resolution D. Citywide Greenway Plan — 85% Design Status Perez 26 Action September 17, 2019 Report &Authorization to Bid Consent E. Award contract for Citywide Adaptive Traffic Signal Perez 29 Action September 17, 2019 Control —Traffic Control Center Consent F. ORDINANCE: Renewal of North Lake Management Myhre 32 Action September 17, 2019 District #2 Ordinance First Reading G. Authorization to increase project budget for SWM Thurlow 41 Action September 17, 2019 Comp Plan/CIP Update and Rate Study Consent H. 2020-2027 CIP Update Thurlow 43 Action September 17, 2019 Consent I. ORDINANCE: SWM 2021 Rate Structure Change Thurlow 92 Action September 17, 2019 Ordinance First Reading J. ORDINANCE: Relating to Snow and Ice Winkler 105 Action September 17, 2019 Ordinance First Reading K. Wild Waves Holdings Lease Agreement Winkler 114 Action September 17, 2019 Consent L. Federal Way Link Extension Task Order #2 Doucette 116 Action September 17, 2019 Consent M. Report on Progress with Aircraft Issues Vadino 134 Info N/A 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, October 7, 2019 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT 1 This page left blank intentionally. City of Federal Way City Council DRAFT Land Use & Transportation Committee August 5, 2019 City Hall 5:00 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and Committee member Hoang Tran via phone. Staff in Attendance: Public Works Director EJ Walsh, Deputy City Attorney Mark Orthmann, Policy Advisor Bill Vadino, City Traffic Engineer Rick Perez, Capital Projects Engineering Manager Sarah Hamel, and Administrative Assistant I Trisha Plucknett. 1. CALL TO ORDER: Chair Koppang called the meeting to order at 5:00 p.m. 2. PUBLIC COMMENT: Bernadine Lund, a Federal Way resident, shared an idea she had after hearing about the damage being done to City streets by the weight of garbage trucks at the last City Council meeting. Ms. Lund stated that if garbage cans were all placed on one side of the street it could potentially prevent damage being done to both sides of the road. Ms. Lund also shared her research regarding noise monitors, stating that there are more monitors to the North of Seatac than the South, and it would be worth considering adding an additional monitor to the South. 3. COMMITTEE BUSINESS: Topic Title/Description A. Approval of Minutes: July 1, 2019 Committee approved the July 1, 2019 LUTC minutes as presented. • Moved: Johnson • Seconded: Koppang • Passed: 3-0 unanimously B. Authorize acceptance of grant funding for S 314th St and Lakota Middle School Safe Routes to Schools Capital Projects Engineering Manager, Sarah Hamel, provided a brief background about the 314th Street Improvements project(Pete Von Reichbauer Way to 23rd Ave South)and the Lakota Middle School-Dash Point Road project (21St Ave SW to SW 312th Street). Ms. Hamel's background included the additions/improvements that would be made for these projects as well as the estimated project costs, grant fund request amounts, and the required City match. Committee forwarded Option #1 (Approve the proposed resolution and authorize expenditures in 2019 and 2020) to the August 13, 2019 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously Committee Members City Staff Mark Koppang, Chair E7 Walsh,P.E.,Public Works Director Hoang V. Tran,Member Trisha Plucknett,Administrative Assistant I Jesse E.Johnson,Member 3 (253)835-2701 C. Military Road S Pavement Repair Contract Award Capital Projects Engineering Manager, Sarah Hamel, provided a brief background regarding the Military Road S Pavement Repair project and presented photo evidence of the severe deterioration of current road conditions on Military Road. The background information included available funding from the 101 Street Fund and the estimated expenditures (including a 3% construction contingency). Ms. Hamel reported that the only bid received was from Pavement Maintenance of Washington, LLC, with the bid failing within the anticipated cost range. Ms. Hamel and Councilmembers held a brief discussion regarding the timeline for completion of this project,the exact locations to be repaired, the possible complications that could be encountered with overlaying on top of concrete, and the possibility of the project going over budget. Public Works Director, EJ Walsh, confirmed that if the project were to go over budget the project would be brought back before Council for approval. Committee forwarded Option #1 (Award the Military Road South Pavement Repair project to Pavement Maintenance of Washington, LLC, the lowest responsive, responsible bidder, in the amount of$198,887.50 and approve a contingency of$6,112.50 for a total of$205,000.00,and authorize the Mayor to execute the contract) to the August 13, 2019 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously D. South 317th Street Safe Walking Route and Parking Restrictions City Traffic Engineer, Rick Perez, provided background information regarding the School District's proposal to improve walking routes on S 317th Street and 8th Avenue S between Uptown and Mirror Lake Elementary School to improve safety for children walking to and from school.This would include the addition of parking restrictions as well as the use of flexible delineators to separate traffic lanes from the shoulder.This project was determined to be part of the Neighborhood Traffic Safety Program (NTSP). After a neighborhood meeting and the balloting process took place it became evident that there was lack of support for this type of project, and as a result staff decided not to move forward with the proposal. Mr. Perez and Councilmembers held a brief discussion regarding potential repercussions from the School District with the decision to not move forward with the proposal. E. Report on Progress with Aircraft Issues Policy Advisor, Bill Vadino, provided additional information and updates concerning the ongoing airport and aircraft noise issue. Mr.Vadino reported information from several July meetings including, but not limited to,the Highline Forum, the Sea-Tac Stakeholder Advisory Round Table (StART), StART Aviation Noise Working Group/StART Federal Policy Working Group, and the Department of Commerce Public Involvement meeting. Some topics of discussion included the community fund, the ultra-fine particles study,data collection (including the new noise comment system), and the next steps. 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be held on September 9, 2019 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT: The meeting was adjourned at 5:32 p.m. Attest: Approved by Committee: Administrative Assistant II Date Committee Members City Staff Mark Kciy.ymrxr Chair E7 Walsh,P.E.,Public Works Director Hoang V. Tran,Member Trisha Piucknett,A nimist(ativeAssistantI Jesse E.Johnson, Member 4 (253)835-2701 COUNCIL MEETING DATE: September 17,2019 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: S DASH PT RD SIDEWALK PROJECT—85%DESIGN STATUS REPORT&AUTHORIZATION TO BID POLICY QUESTION: Should the Council authorize staff to bid the S Dash Pt Rd Sidewalk Project and return to the LUTC and Council for bid award,further reports,and authorization? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Sept. 9,2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution © Other STAFF REPORT BY: Christine Mullen�'.E., Senior Capital Engineer DEPT: Public Works Attachments: Land Use and Transportation Committee memo dated September 9,2019 Options Considered: 1) Authorize staff to bid the S Dash Pt Rd Sidewalk Project and return to the LUTC and Council to award the project to the lowest responsive,responsible bidder. 2) Do not authorize staff to bid this project and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the September 17, 2019 City Council Consent Agend r approval. MAYOR APPROVAL: ( s o DIRECTOR APPROVAL: Ca mint qrlv lnivaVDate InitiaUDate to COMMITTEE RECOMMENDATION: I move to forward Option I to the September 17, 2019 consent agenda for approval. Mark Koppang,Committee Chair Jesse Johnson,Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to bid the S Dash Pt Rd Sidewalk Project and return to the LUTC and Council for bid award,further reports, and authorization." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# 5 CITY OF FEDERAL WAY MEMORANDUM DATE: September 9,2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor FROM: E.J.Walsh,P.E.,Public Works Directo Christine J.Mullen,P.E., Senior Capital gineerC SUBJECT: S Dash Pt Rd Sidewalk Project—85%Design Status Report and Authorization to Bid Financial Impacts: This project was included and is projected to be completed within the approved budget under capital project#212. In accordance with the approved budget this project is funded by a grant from T.I.B. in the amount of$400,000 and the remainder in City funds. Upon completion of this project, ongoing costs associated with operations and maintenance will be performed and funded through streets maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. Background Information: This project will construct a sidewalk(8')and bicycle lane(7') along the south side of S Dash Pt Rd along the frontage of Sacajawea Middle School(approximately 900 feet). Also provided are a planter strip with street trees, storm improvements,ADA improvements, and illumination. A grind and inlay to the centerline will also be completed in order to provide a uniform cross slope for the minor widening associated with the new bicycle lane. The following provides a brief synopsis of the progress on this project-to date. Currently, the project design is approximately 85%complete,which includes the following completed tasks: • Topographic Survey • Project Design to 85% • Utility Coordination • SEPA Application Ongoing Tasks Include: • Project Design to 100% • Contract Specifications • SEPA Approval • Channelization Plan Approval • Lakehaven Interlocal Agreement PROJECT ESTIMATED EXPENDITURES: Design(by City staff) $200,000 2019 Construction Cost $940,000 10%Construction Contingency $94,000 Lakehaven Bid Schedule&Project Admin Costs $350,000 Construction Management (by City stafji $70,000 TOTAL PROJECT COSTS $1,654,000 Rev.6/2019 6 January 8,2018 Land Use and Transportation Committee S Dash Pt Rd Sidewalk Improvements Page 2 AVAILABLE FUNDING: T.I.B. Grant (State) $400,000 City Funds (Motor Vehicle Fuel Tax) $320,000 City Funds (Transfer from Project#194 Savings) $206,228 City Funds (Transfer from Project#204 Savings) $300,000 Lakehaven Water& Sewer District $350,000 TOTAL AVAILABLE BUDGET $1,576,228 PROJECT BUDGET SHORTFALL: -$77,772 After receiving bids, the total project costs will be refined and presented to the Committee and Council for bid award authorization. Staff anticipates bidding this project in October 2019. Construction is anticipated to start in Spring 2020 with an estimated substantial completion date in Fall 2020. COUNCIL MEETING DATE: September 17,2019 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT:RESOLUTION:KING COUNTY COMPREHENSIVE SOLID WASTE MANAGEMENT PLAN- APPROVAL POLICY QUESTION: Shall the City Council adopt a Resolution approving the 2019 King County Comprehensive Solid Waste Management Plan? COMMITTEE: Land Use&Transportation Committee MEETING DATE: Sept. 9,2019 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ® Resolution ❑1 Other STAFF REPORT BY: Rob Van Orsow, Solid Waste&Recycling Co(,n °/;y6- EPT: Public Works Attachments: Memorandum with attached summary Resolution Options Considered: 1.Approve the Resolution 2.Do not approve the Resolution and provide direction MAYOR'S 1th:C'I)►f TEND ON: Approve the Resolution /' MAYOR APPROVAL: 9 DIRECTOR APPROVAL: -I,/ 171 11 Cum itie Cou eil InitiaUL3alc Initia Mate Initia 1Date COMMITTEE RECOMMENDATION:I move to forward the proposed Resolution to the September 17, 2019 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed Resolution." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# _ ❑ DENIED First reading _ ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—4/2019 RESOLUTION# 8 CITY OF FEDERAL WAY MEMORANDUM DATE: September 9,2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor /] FROM: EJ Walsh,P.E.,Public Works Director`' -t- - Rob Van Orsow, Solid Waste&Recycling Coordinator SUBJECT: KING COUNTY COMPREHENSIVE SOLID WASTE MANAGEMENT PLAN-APPROVAL BACKGROUND The current Comprehensive Solid Waste Management Plan(Plan)dates back to 2001.Attempts to update the Plan on a regular five-year cycle have been derailed several times, for various reasons: • Unilateral"waste export"decisions (stemming from the County's purchase of the Harbor Island intermodal railroad yard in 2003 without consultation with suburban cities)which incited general city opposition as well as increased involvement in solid waste as a regional issue.The resulting 2006 Solid Waste Transfer and Waste Management Plan then served as an interim plan. • System finances(related to County internal charges for landfill"rent"and the timing of repayment of transfer station construction bonds)—which lead to regional deliberations on the system's financial policies,ultimately emphasizing the need to update the Solid Waste Interlocal Agreement(renegotiated from 2010-2012, and widely executed by cities in 2013). • Transfer station capacity in northeast King Countn(stemming from a group of northeast county cities' interim decision to withdraw from the regional system via rejection of the updated Solid Waste Interlocal Agreement).This lead to a series of studies to accommodate this withdrawal. These efforts became moot in 2017 when these cities signaled acceptance of the amended interlocal agreement, allowing definitive planning related to system capacity and distribution of related costs. Despite these delays,regional solid waste management system progress has continued, including: development of permitted disposal capacity at Cedar Hills landfill, construction the new Recycling and Transfer Stations in Shoreline,Bow Lake(Tukwila)and Factoria(Bellevue), and the planned replacement of the Algona Transfer Station(via the new South King County Recycling and Transfer station, scheduled to open in 2023). Regional progress is in large part a result of the Metropolitan Solid Waste Advisory Committee(MSWAC)which began meeting in early 2005 and was permanently established via the amended interlocal agreement. Through MSWAC, cities participate in monthly meetings of elected officials, County representatives and city staff.MSWAC provides a venue for regional and technical issues to be discussed and debated, and serves as a conduit for policy input via bodies such as the Regional Policy Committee and Sound Cities Association. This Plan update process began in earnest in 2017. With the federated system bolstered via uniform adoption of the amended interlocal agreement,the planning process focused primarily on recycling efforts,transfer system development, and disposal options. The major recommendation contained in the 9 September 9,2019 Land Use and Transportation Committee Award of Contract—Solid Waste Collection Services Page 2 updated Plan is to expand capacity at Cedar Hills landfill—this is the least expensive disposal option, and is in keeping with prior policy-level decisions to also develop additional local landfill capacity. PLAN OVERVIEW AND DISCUSSION Each chapter in the Plan is prefaced by a series of policies, goals,and/or actions.There are 27 policies, 70 actions, and broad goals(concerning zero waste of resources and the aspirational 70%recycling diversion rate).The Plan also designates the parties responsible for implementing various actions. Cities,various King County divisions,haulers,processors, recyclers,the Department of Ecology, and Public Health- Seattle and King County all have roles. Policies provide broad direction and authorization for services and system priorities.Policies should not change through the life of the Plan. Goals reflect the long-term outcomes and aspirations for the regional system. Actions are targeted, specific, and time-based to implement policies and could include: programs, studies, infrastructure improvements, and regulations. Actions are built around ongoing daily service delivery by King County, cities,haulers,recyclers, and other stakeholders. The Plan focus is on those actions that are essential to initiate or continue. Actions may be updated outside of the formal Plan update process to adapt to changing conditions. Key Plan Chapters: The 2019 Cc�mprofi :isil �e: SoIiL; 1�'asic Nlzmn4gement flan is organized into eight chapters and six appendices,totaling over 400 pages. Chapters 4, 5, and 6 form the core of the Plan, supporting the Plan's major recommendations: • Site and construct a new transfer station in the northeast County service area(closing or rebuilding the Houghton Transfer Station[located in Kirkland]); • Further develop the Cedar Hills Regional Landfill capacity, with the intent of using this facility through 2040; and • Establish waste generation and disposal targets and recycling goals Chapter Summaries: The main chapters are highlighted below(though it takes all chapters in combination make a complete plan): Chapter 2: The Existing Solid Waste System.An overview of the garbage and recycling collection systems and facilities in King County and how those systems are integrated to provide safe, affordable, and reliable solid waste collection to the County's residents and businesses. Chapter 3: Forecasting and Data.Focuses on how the recycling and disposal data received from the various sectors(single family,multifamily, commercial, and self-haul) influence operational, programmatic, and educational planning decisions made by the County and cities. Chapter 4: Sustainable Materials Management. Sets this overarching goal: achieve zero waste of resources that have economic value by 2030, and achieve an interim 70%recycling diversion rate, along with waste generation targets, and implementation of related actions.All these targets and actions are geared toward extending the life of the Cedar Hill Regional Landfill through 2040. 10 September 9,2019 Land Use and Transportation Committee Award of Contract—Solid Waste Collection Services Page 3 Chapter 5: Solid Waste Transfer and Processing.Details the transfer and disposal network in King County, and plans to complete the modernization of the regional transfer station network-including a planned new northeast County transfer station as well as the new South King County Recycling and Transfer Station(being built on the parcel just north of the Algona station)opening in 2023. An important service this new station will provide is a permanent Moderate Risk Waste(MRW) site for small-generator businesses and residences,making it a true"one-stop shop" since the station is also being designed to provide the widest range of recycling services. Aspects of this MRW facility will be highlighted in a related comprehensive plan(also currently undergoing an overdue update): the 2010 Local Hazardous Waste Management Plan. Chapter 6: Landfill Management and Solid Waste Disposal.Covers current and future methods of ultimate disposal the waste generated via the regional system. Of the three options considered, the Plan recommends the lowest cost option: development of additional local landfill capacity to serve interlocal agreement parties through 2040. Chapter 7: Solid Waste System Finance.This chapter discusses how the various revenues received by the County are used to operate the County's transfer and disposal system,plus and how those revenues are distributed among the County's various cost centers.Plan policies provide the framework to help ensure accountability and transparency in related County financial operations. The attached Plaiiiiiii,fist-Ilie 1'Llttere 0I'RCI-IinIMI Wa,tC MA11,igemeIIiIF.VY.s provides an accessible overview of the Plan and the regional system, with a focus on landfill operations and mitigation of impacts.This also serves as a supplement to Plan Chapter 6, since the FAQ's address a range of concerns raised by landfill expansion opponents during the King County Council's Plan review process. SUMMARY The 2019 Comprehensive Solid Waste Management Plan is a long overdue update to the 2001 Plan, and will be satisfactory for guiding the regional system over the coming years. The plan endorses expansion of disposal capacity at the Cedar Hills landfill—the most cost-effective option. City staff participated in the Plan's development process via the MSWAC forum, and provided comments on the draft versions of the Plan and its related EIS. The final Plan is modified based on staff comments as summarized in the responsiveness summary(Appendix E).The related Resolution included with this item will confirm City approval of the 2019 Comprehensive Solid Waste Management Plan. 11 LQKing County /� �q)aI CIII ent.of Solid Waste QIV inion Natural Resources anti Pdrk'., Planning for the Future of Regional Waste Management Frequently Asked Questions on the 2019 Comprehensive Solid Waste Management Plan Responsible waste management is a top priority as we plan for the economic and environmental future of our region. The 2019 Comprehensive Solid Waste Management Plan (Comp Plan) adopted by the King County Council on April 24, 2019, was developed in close cooperation with local jurisdictions, private sector waste management experts, and the input of numerous stakeholders and community members. While it addresses many topics, the plan zeroes in on three key priorities: • Increasing the regional recycling rate from the present 54 percent to 70 percent so these materials can be made into new products. • Expanding and modernizing services at current garbage and recycling transfer stations, and adding new facilities in underserved areas such as northeast and south King County. • Identifying how to dispose of garbage after 2028 when the currently built areas at the Cedar Hills Regional Landfill are expected to be full. This document outlines responses to common issues and questions about the Comp Plan and landfill management. Contents BIRD and WILDLIFE MANAGEMENT........................................................................................................................2 BUFFERS/PROPERTY ACQUISITION/FORESTRY.......................................................................................................2 COMMUNITYENGAGEMENT ..................................................................................................................................3 COMP PLAN ADOPTION and UPDATES ...................................................................................................................4 COST and FINANCES (Comp Plan Alternatives).......................................................................................................6 ENVIRONMENTAL HEALTH......................................................................................................................................7 LANDFILL COVER MATERIAL....................................................................................................................................8 LANDFILL GAS MANAGEMENT................................................................................................................................8 ODOR MANAGEMENT/AIR QUALITY.......................................................................................................................9 RECYCLINGRATES ................................................................................................................................................. 10 SEISMICCONCERNS...............................................................................................................................................11 WASTE-TO-ENERGY...............................................................................................................................................12 WATER QUALITY/AQUIFER....................................................................................................................................12 1 W,?ste Prevention Nesoutce Recovery V Waste Dlspvs'al 12 Solid Waste Division BIRD and WILDLIFE MANAGEMENT What steps are taken to keep animals, especially large birds like eagles, out of the garbage at the Cedar Hills Regional Landfill? Operations staff work closely with biologists from the consulting firm Innovative Wildlife Solutions to ensure bird and wildlife protection, and to deter scavenging by the animals. Active areas of the landfill are covered daily to keep animals and birds out of the garbage. Bird control techniques include trapping and culling, and deterrents such as scarecrows and drones. Pyrotechnics are also used from time to time. Eagles' dietary preferences are spawning trout and salmon, followed by other animals and carrion. They are mainly attracted to the landfill because of warmth and absence of human activity. Eagles are protected under the Federal Bald and Golden Eagle Protection Act, so while our operations cannot harass or harm the birds, they can and do take steps approved by wildlife biologists to make the landfill a less desirable habitat option. Who determines if wildlife control progress is satisfactory? The Comp Plan requires the Solid Waste Division to track and report on its bird management practices. I suspect animals or birds are carrying landfill garbage onto my property. What do I do? Landfill neighbors can call the division at 206-477-4466 to request assistance with removal of refuse deposited by wildlife. Operations will also investigate ways to reduce future incidents. BUFFERS/PROPERTY ACQUISITION/FORESTRY How much buffer separates the landfill from nearby properties? When the Cedar Hills Regional Landfill was originally permitted in the early 1960s, County Commissioners decided it should have a 1,000 foot buffer instead of the 250 foot buffer required by state laws in place at the time. Was there ever encroachment on the buffer? Aerial photos from 1966 show that garbage was improperly buried within the 1,000-foot-buffer on the eastern border near 22 homes. There is no county record to indicate why that was done. 2 Waste Preventiona IF Resource �ecover _ i III ; !�illi I 111111p Solid 'Taste Division Is King County acquiring homes from property owners near the area where the buffer was reduced? King County has already worked with four willing sellers to purchase their homes, and our offer remains open to the other property owners in that particular area who would be interested in selling. Are there any efforts to improve the buffer zone? Yes. Long term efforts to improve the quality of the buffer include working with a landscape architect from King County Roads to add more trees to the western buffer, and maintaining/restoring the size of the east buffer by acquiring properties from willing sellers along the east buffer. COMMUNITY ENGAGEMENT What does King County do to understand landfill neighbor concerns? Staying connected with the public, and especially our facility neighbors, is core to our commitment to customer service excellence. Examples of our community engagement since the beginning of 2018 include a 60-day public comment period on the Comp Plan that coincided with a well-advertised online open house and three in-person open houses including one for landfill neighbors. Over the past year, there was one public landfill tour;two semi-annual landfill neighbor meetings; participation in a councilmember's open house last October 2019 for landfill neighbors; public notification plus a two-week comment period on a proposal to temporarily extend hours at Cedar Hills during the Viaduct closure; nine e-newsletters to 590 neighbor subscribers and two mailed letters to about 900 neighbors; and multiple correspondence, phone calls, and face-to-face conversations with neighbors. There is another semi-annual landfill neighbor community meeting scheduled on June 20, 2019. How do the public or cities give feedback to the division? The division has two advisory committees—the Metropolitan Solid Waste Advisory Committee (MSWAC) and the Solid Waste Advisory Committee (SWAC). MSWAC comprises staff and elected officials from the cities that participate in the county's regional solid waste system. MSWAC members are appointed by their respective cities. SWAC members are appointed by the Executive and confirmed by the King County Council. SWAC members represent the diverse interests of residents, waste management companies, the recycling industry, public interest groups, labor, local elected officials, recyclable markets, and manufacturers located in King County. SWAC would be the committee landfill neighbors could serve on. 3 Waste Prevention Resource Recovery Waste Disposal 14 Solid Waste Division Are community members invited to serve on the committees or attend the meetings? MSWAC and SWAC monthly meetings are open to the public, and agendas are typically published a week in advance. Minutes are taken at every meeting to summarize presented material, document deliberative discussion of committee business, and to record motions approved by the committee. Meeting minutes from the prior month are presented to committee members for review, and members have the opportunity to request amendments and corrections before minutes are approved by the chair. Landfill neighbors have served on SWAC in the past and we are currently recruiting for a specific committee vacancy to be filled by a landfill neighbor. Serving on the committee does require a commitment—meetings are held each month, usually in downtown Seattle at King Street Center. Although no landfill neighbors have yet expressed an interest, we are hopeful that we will soon benefit from their additional perspective on this important advisory committee. I've heard there has been legal action against the landfill in the past. What's the history there? Cedar Hills was originally permitted at a time when there were few regulations in place to govern the design and operation of landfills. There were also very few neighbors around the facility when it first opened in 1965. Since then, environmental regulations have become increasingly rigorous. As the community around the landfill grew, expectations for how essential public facilities should operate were also raised substantially. Our regulators and elected officials today hold Cedar Hills Landfill accountable for meeting stringent environmental and operational requirements, and for taking all reasonable measures to reduce impacts to the community. Regrettably, problems with landfill operations in years past prompted legal action by people who lived nearby. We've taken a number of corrective actions to address the issues that led to legal settlements, and we are committed to honoring the terms of these agreements moving forward. We have and will continue to honor our settlement agreements. COMP PLAN ADOPTION and UPDATES What is the current situation with regard to capacity at the Cedar Hills Regional Landfill? According to population and economic projections, and current recycling rates, the existing cells at the Cedar Hills Regional Landfill will be full around 2028. The Comp Plan directs King County to extend 4 Waste Prevention Resource �ecoverM 2 Waste Disposal Solid 'Taste Division the life of the landfill and gives us the needed time to identify and evaluate the best future disposal alternatives. How is King County planning to further develop the landfill? King County will not expand the landfill beyond its current boundaries. Our long-term plan centers on extending the life of the landfill by maximizing capacity on the existing footprint. This would entail building a new cell, relocating support facilities to a different location on the landfill property, and using that space for solid waste disposal. This could extend the landfill's operational life nearly two decades, and provide enough of a planning window to have a new alternative in place when the landfill closes. What long-term waste disposal alternatives were considered in the Comp Plan? The Comp Plan presented Waste-to-Energy and waste export by rail as alternatives to further landfill development. These alternatives are workable options that come with tradeoffs around cost, environmental impact, community impact and risk. A Waste-to-Energy (mass burn) facility, which would incinerate garbage to generate electricity, offers opportunities to explore advanced technologies for waste disposal. It is the most technically and financially complex option outlined. Rail transport to an out-of-county landfill is a viable alternative. The City of Seattle transports its collected waste to landfills in eastern Washington and Oregon. But rail capacity has limitations, and the increasing demand for rail transport among both public and private entities as our region keeps growing adds uncertainty to the cost and feasibility of this option. After considering the alternatives, the Comp Plan recommends that the Cedar Hills Landfill be further developed, maximizing its capacity as we continue working with public and private partnerships to increase the volume and value of recycling. Further development of the landfill is the most cost- effective and feasible option to serve our region's need for responsible waste disposal at this point in time. The Cedar Hills Regional Landfill will eventually fill up. Future Comp Plan updates will explore alternatives for when local landfill capacity is no longer available. Will the Cedar Hills Regional Landfill ever be allowed to build above its current permitted height? It's important to emphasize that the landfill currently has permitted height requirements, and that King County would not violate the terms of permits or settlement agreements around landfill 5 Write Prevention Resource Recovery Waste Disposal 16 Solid Waste Division development, including height limitations. Any future development at the landfill would be subject to a project planning and permitting process that would involve public notification as well as the opportunity to provide comment or input that would inform design guidelines. How can I get more information on the Solid Waste Comp Plan, or make my views known? People can read the Comp Plan online at www.kin� couiity.gov/SWDCompPlan. The Comp Plan is currently undergoing review and approval by the 37 cities that contract with King County for regional waste disposal services. Also; many projects featured in the Comp Pian will have Lheir own unique public processes related to siting, design, permitting and construction. People will continue to have opportunities to be informed and involved in the implementation of projects and programs outlined in the Comp Plan. COST and FINANCES (Comp Plan Alternatives) What is the cost difference between the three disposal options identified in the comp plan? The financial and environmental costs of the viable disposal alternatives were evaluated in the Comp Plan, which is outlined in Table 6-1 on Page 162. Table 6-1.Comparison of key disposal option characteristics(planning level estimates) Comparative Further Develop Waste Export Attribute Cedar Hills Out-of-County Landfill Facility Costper Ion' $41 $55 $136 Life taycfe Grrenhouse z z Gas LcrrrJssir�ns (EPA's MTCO2e (78,000) 12,D00to$O,OOQz MTCO2e MTCO2e MTCO2e wp RM Azioclef) Annual Greenhouse� — Gas Emlxslans lE,p�bs 91,000^ 91,000" 1,200,000 MTCO2e/year MTCO2e/year MTCO2e/year eGGRPJ _...__ _.........— Recycling Rate No change No change 2%increase Risks SEPA,Permitting Rail Capacity,Control Siting,Sizing 1 Estimated cost per ton in 2029. 2 WARM model calculation for 2029.(King County SWD).For more information,see Appendix D. 3 WARM model calculation.(Normandeau 2017). 4 Landfill option;show estimated emissions in 2029. Extending the life of the landfill is the most cost-effective and has the lowest climate impact while we plan for the future of regional waste management after the landfill is full. 6 Waste Prevention Resourco �ecov+ery wash Disposal Solid Waste Division ENVIRONMENTAL HEALTH What about the health and safety of neighbors? The Cedar Hills Regional Landfill is staffed 24/7 with skilled professionals who are trained and certified in the best management practices established by the Solid Waste Association of North America, or SWANA. By far the most commonly reported issue is odor. Protecting our workers and the public is a top priority. Our landfill operations are subject to permit conditions and regulations by Public Health —Seattle & King County,the US Environmental Protection Agency (EPA), Puget Sound Clean Air Agency (PSCAA) and the Washington State Department of Ecology to safeguard public health, the environment, and the nearby community. SWD Operations is responsible for ensuring compliance for 33 groundwater monitoring wells near an aquifer, seven stormwater monitoring points, and over 700 gas wells. We regularly monitor and report on the quality of the air, groundwater, leachate (landfill wastewater) and stormwater, and we restrict or prohibit the disposal of many types of waste that could be harmful or toxic. Greater detail about our environmental monitoring is available in the Cedar Hills Landfill 2018 Annual Report, which is online at https f/your.kingcounty.,gov/dnrp/library/solid-waste/ftic:ilities/CHRLF- annual-report-2018.pdf. People can also call us at 206-477-4466 to request an emailed or paper copy. What does King County do to reduce impacts of the landfill to nearby communities? To control odors and reduce potential for wildlife to get into and carry away garbage, the active areas at the landfill are covered before the end of each working day. Staff also monitor for odors, and specially trained Nasal Rangers on staff do around-the-clock odor checks five times a day. People who notice odors, or any other issue they feel is related to the landfill operations, can call the Solid Waste Division at 206-477-4466 to get a response right away. People should always call 911 first if they believe there is a potential emergency, or a risk to public safety, health or property. Are there unlined areas at the landfill? Environmental controls have been in place at Cedar Hills since the 1980s, and that includes installation of protective bottom linings, as well as covering refuse areas daily to reduce impacts like odors and birds. There are two unlined areas of the landfill —the Main Hill and the Southeast Pit. Both are located on the east side of the landfill and were developed before regulations requiring bottom liners were established. Those two areas are equipped with environmental controls, including having a cap on top to prevent infiltration, as well as leachate and landfill gas collection. 7 Waste Prevention Resource Recovery Waste Disposal 18 Solid Waste Division LANDFILL COVER MATERIAL What type of cover material is used at the landfill? King County takes daily action to prevent odors, control wildlife, and deter rodents and pests by covering active areas of the landfill daily. The cover also improves gas collection, which works on a vacuum system. . . .. - area side slnpPs are rnvered with soil, and a thick, durable cloth tarp is placed on the top at the end of each working day. When the tarp is covering the area,the landfill gas collection pipes are operating on a vacuum to capture landfill gas and send it to Bio Energy Washington for processing. The type of cover the division is allowed to use is decided by regulators. The Comp Plan directs King County to implement best practices around landfill cover, which is consistent with our current practices, but includes additional reporting requirements. LANDFILL GAS MANAGEMENT What is the status of energy recovery at the landfill now? It's important to point out that innovation is already happening at our current facilities. Through partnerships with Puget Sound Energy and Bio Energy Washington, landfill gas collected at Cedar Hills produces enough renewable energy to heat 19,000 homes annually, which reduces greenhouse gas emissions and supports broader County goals to address climate change. Some of the gas produced is converted to electricity, some gas is cleaned of impurities and returned to the regional pipeline. Revenue from the landfill gas-to-energy partnership brought in $8 million in 2017 which helps offset solid waste disposal operational costs. How is landfill gas managed? High-tech equipment is used to monitor, control, and measure the landfill gas characteristics and volume as it is captured within the vacuum-based system. King County performs quarterly surface scans of the landfill to seek out potential fugitive emissions and address them as appropriate. It is the frequent re-evaluation of the system performance and maintenance that ensures the system is well- managed and functions optimally. Once collected, landfill gas is conveyed via pipeline to Bio Energy Washington for processing. Some of the gas is converted to electricity for use on site by Bio Energy Washington, however most is cleaned of impurities and made into compressed natural gas and sold to Puget Sound Energy. 8 Waste Preventiom esource �ecovery Waste Disposal Qr%Nd Waste Division While international standards for measuring landfill gas vary from country to country, in the U.S., the EPA serves as the chief regulator and establishes the measurement models. To inform the most accurate data points for input to the EPA models, King County conducts periodic waste characterization studies. What about landfill gas odors? At Cedar Hills, all supervisors, leads and landfill gas operators have been trained to recognize odors and evaluate the source and concentration levels of reported and detected odors. The training also features tools and techniques specifically designed to counteract desensitization to certain odors. The landfill gas staff has developed a site-wide monitoring program to include daily site-wide odor observations five times a day, day and night. These observations are recorded on paper as well as in an electronic database. Anyone who detects the smell of natural gas, or believes there is a gas leak or any other emergency related to landfill operation should call 911. ODOR MANAGEMENT/AIR QUALITY How is air quality managed around the landfill, especially controlling odors? The Cedar Hills Regional Landfill is staffed 24/7 with skilled professionals who are trained and certified in the best management practices established by the Solid Waste Association of North America, or SWANA. Around-the-clock odor checks are conducted five times a day on and offsite on weekdays and three times a day on weekends by operations experts trained in odor detection. In addition to these regularly scheduled checks, specially trained staff monitor areas commonly associated with prior odor complaints. What tools or monitoring devices are used to detect and control odors? The division uses Nasal Ranger training and technology to monitor and detect odors. The Nasal Ranger system is used across many sectors including state and local governments, wastewater treatment operations, landfill operations, environmental health agencies, and even police departments to determine presence and strength of odors. Use of the equipment takes the subjectivity out of odor measurement and provides a consistent standard for field staff to document odor strength. The Nasal Ranger training data is even used as a guide for regulatory enforcement in some jurisdictions. 9 Wast; Prevention Resource Recovery Waste Disposal 20 Solid Waste Division Prevention is our most effective strategy. To control odors, and reduce potential for wildlife to get into and carry away garbage, the active areas at the landfill are covered before the end of each working day. Who permits air quality for the Cedar Hills Regional Landfill? Puget Sound Clean Air Agency (PSCAA) serves as the regulator over SWD's operations for all matters relating to air quality. People can call PSCAA to report complaints, but we also ask that they call our 24/7 hotline at 206-477-4466 so we can diagnose and correct any issues that might be related to landfill operation. How many odor complaints were reported in the past year? Puget Sound Clean Air Agency reported 160 complaints called in in 2018. By contrast, in 2018 the division received 14 complaints to SWD's odor hotline. An analysis of the 2018 neighborhood odor checks confirms that refuse accounts for less than five percent of the odors detected. Though neighbors always have the option to contact PSCAA, we encourage them to contact us as well because if there is a problem related to our operation, we can take corrective action right away. I live near the landfill. If I detect odors of garbage or natural gas, who do I call? Anyone who detects the smell of natural gas, or believes there is a gas leak or any other landfill- related emergency should call 911. Neighbors are encouraged to report a non-emergency problem by calling our 24/7 hotline at 206- 477-4466. Complaints to the issue-reporting hotline receive immediate response. RECYCLING RATES How does the Comp Plan address recycling? The Comp Plan identifies strategies for how the County will manage recycling for the next six to 20 years. Developed with the division's partnering cities and two advisory committees, a main priority of the 2019 Plan is how to achieve a 70 percent recycling rate. The current recycling rate in King County is 54 percent, far exceeding the national average of 34 percent. But we can do more. We estimate as much as 70 percent of what goes to the landfill every day—about 95 semi-truckloads—is recyclable or reusable material. What are some specific examples of recycling actions outlined in the Comp Plan? 10 Waste Prevention Resoorce �ecovery Waste Disposal Solid Waste Div 5sion The 2019 Plan provides a menu of recycling actions cities and the county can take to enhance recycling in their jurisdictions. For example, about a third of the material that goes to the landfill is food waste that could be composted and used to nourish crops and return nutrients to the soil. King County convened an Organics Summit earlier this spring comprised of cities, haulers, waste management experts and academics to identify strategies to develop markets for this material. Construction and demolition waste (C&D) makes up one-third of the solid waste generated in the county. King County requires that readily recyclable C&D materials (metal, cardboard, wood, concrete, asphalt, brick and drywall) be recycled, which furthers the division's Zero Waste and carbon emissions reduction efforts. In 2018,the division added an additional C&D recycling facility to the privately managed locations that manage C&D, bringing the total number of approved facilities to fourteen. Education is also part of our strategy. A record 245 King County schools (more than 151,000 students) are currently participating in the Green Schools program that helps teach students important lessons on recycling and conservation. New features of the program include a food rescue initiative that diverts unopened and uneaten food from being wasted. In 2018, nearly 13,000 of food and drinks were rescued and redistributed to communities in need. Finally, we're making our services more accessible and affordable as part of our commitment to equity and social justice. The new Cleanup LIFT program, modeled after Metro Transit's Orca LIFT, provides a $12 discount to low-income self-haul customers who recycle yard waste, clean wood and refrigerant-type appliances at a County recycling and transfer station. Which areas have the highest recycling rates? Recycling rates vary among our regional communities. Single family recycling rates range from a high of 65 percent in some areas to as low as 34 percent. For multi-family housing, rates range from 61 percent to as low as 5 percent. Education is an important part of recycling, as is ongoing coordination with haulers and cities. People can make the biggest environmental impact by recycling right. That means making sure recyclable materials are empty, clean and dry before being put in the bin. SEISMIC CONCERNS Are there known faults on or close to the landfill? 11 Waste Prevention Resource Recovery Waste Disposal Ud Wa .k DMsion According to the most recent studies to inform landfill development, there are no known earthquake faults within a mile of the Cedar Hills Landfill. The new landfill cells are not located in any known seismic impact zone nor within a mile of any Holocene faulting (activity in the last 11,000 years), which is a Washington Administrative Code (WAC) requirement. WASTE-TO-ENERGY Is King County considering a Waste-to-Energy facility? King County is open to the possibility of new technologies for regional waste management, and future comprehensive plan updates could further explore new alternatives, including a Waste-to-Energy option. But without further development, the landfill is currently slated to reach capacity by 2028 and a nine-year time frame to site, permit, build, finance and commission a complex facility is not realistic. A Waste-to-Energy facility still requires landfill disposal capacity. What about the possibility of a waste-to-energy facility in the future after Cedar Hills is full? The Comp Plan directs King County's Performance, Strategy, and Budget (PSB) office to work with the Solid Waste Division to prepare a progress report by December 31, 2021 on long-term disposal options. Concurrently, PSB is managing a consultant contract for a waste-to-energy study that is scheduled for completion by October 2019. The study will help inform future work. In consultation with our city partners, it is anticipated that the post-Cedar Hills disposal method will be selected as part of the next Comp Plan update. King County is open to the possibility of new technologies for regional waste management, and future comprehensive plan updates could further explore new alternatives, including a Waste-to-Energy option. We recognize many in our region are supporters of this option, and invite them to engage in with other stakeholders and community members in regional discussions around future planning efforts. WATER QUALITY/AQUIFER What steps does King County take to protect water quality? The division is responsible for routine water quality monitoring and reporting on 68 groundwater wells onsite and around the site perimeter. 12 Waste Prevention Resource ROVINRYMI Waste Disposal Solid Waste `visi v MMMMML A regional aquifer flows beneath portions of the Cedar Hills Regional Landfill from the South to the Eastern border. SWD monitors the regional aquifer at 19 wells on a quarterly basis and monitors an additional 14 wells semi-annually. Incoming water quality is impacted by the former Queen City Farm, a Superfund site Boeing is responsible to clean up, which is located just to the south of Cedar Hills. Our monitoring shows that groundwater leaving the landfill site is in compliance with federal drinking water standards. I heard that an aquifer near the landfill is at risk of contamination by 2058. Is that true? No. The aquifer beneath the landfill is not at risk of contamination in 2058 because action is underway now to address legacy contamination that originated at a Boeing-managed Superfund site south of the landfill. A remediation study is being developed to identify the most appropriate cleanup actions of the historic contamination and to ensure it doesn't leave the site. Portions of the study have already been approved by Ecology while exploration of additional efforts is pursued. The former Queen City Farm, now a Superfund site Boeing is responsible to clean up, was found to have contributed to historic contamination discovered at Cedar Hills in the 1980s that was confined to areas of the landfill that continue to be closely monitored. King County continues to send our quarterly groundwater reports and annual reports to the EPA and Boeing. Alternate formats available: 206-477-4466, TTY Relay: 711 13 Waste Prevention Resource Recovery Waste Disposal 24 25 COUNCIL MEETING DATE: September 17,2019 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITYWIDE GREENWAY PLAN—85%DESIGN STATUS REPORT&AUTHORIZATION TO BID POLICY QUESTION: Should the Council authorize staff to bid the Citywide Greenway Project and return to the LUTC and Council for bid award, further reports, and authorization? COMMITTEE: Land Use and Transportation.Committee MEETING DATE: Sept. 9,2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Rick Perez,P.E.,City Traffic Engineer_.C-- DEPT: Public Works Attachments: Land Use and Transportation Committee memo dated September 9,2019 Options Considered: 1) Authorize staff to bid the Citywide Greenway Project and return to the LUTC and Council to award the project to the lowest responsive,responsible bidder. 2) Do not authorize staff to bid this project and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the September 17,2019 City Council Consent Agenda approval. MAYOR APPROVAL: tj' qA119 DIRECTOR APPROVAL: 91sin compttq, Cou it Initial/Datc InitisUDate InitiaUDate COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September 17, 2019 consent agenda for approval. Mark Koppang,Committee Chair Jesse Johnson,Committee Member f Ioallg Tran,Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to bid the Citywide Greenway Project and return to the LUTC and Council for bid award,further reports, and authorization." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) ................ COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# 26 CITY OF FEDERAL WAY MEMORANDUM DATE: September 9,2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor FROM: E.J.Walsh,P.E.,Public Works Director".z' I/ Rick Perez,P.E.,City Traffic Engineer SUBJECT: Citywide Greenway Plan–85%Design Status Report and Authorization to Bid Financial Impacts: This project was included and is projected to be completed within the approved budget under capital project #220. In accordance with the approved budget this project is funded by City funds. Upon completion of this project, ongoing costs associated with operations and maintenance will be performed and funded through streets maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. E3ack2round Information: This project will install wayfinding signs and markings throughout the City directed at bicyclists,but which can also be used by pedestrians. As identified in the Bicycle and Pedestrian Master Plan which was adopted by City Council in 2012,the intent of the greenway concept is to encourage people who are interested in bicycling and walking for transportation,but intimidated by the roadway environment. It is estimated that 55%of Federal Way residents fall into this category. By addressing roadway conflicts, designating routes utilizing low-volume, low-speed streets, and making minor roadway improvements, it is hoped that the community will come to utilize these routes and feel safe in doing so. The following provides a brief synopsis of the progress on this project to date. Currently, the project design is approximately 85%complete,which includes the following completed tasks: • Ordered sign design and fabrication from King County ■ Project Design to 85% Ongoing Tasks Include: • Project Design to 100% • Contract Specifications PROJECT ESTIMATED EXPENDITURES: Design(by City staffi $40,000 Sign Fabrication $60,000 2020 Construction Cost $180,000 10%Construction Contingency $18,000 Construction Management (by City stafJ) $22,000 —.._...---._--- TOTAL PROJECT COSTS $320,000 Rev.6/2019 27 January 8,2018 Land Use and Transportation Committee S Dash Pt Rd Sidewalk Improvements Page 2 AVAILABLE FUNDING: City Funds (Motor Vehicle Fuel Tear) $320,000 TOTAL AVAILABLE BUDGET $320,000 PROJECT BUDGET SHORTFALL: $0 After receiving bids, the total project costs will be refined and presented to the Committee and Council for bid award authorization. Staff anticipates bidding this project in October 2019. Construction is anticipated to start in Winter 2020 with an estimated substantial completion date in Summer 2020. 28 COUNCIL MEETING DATE: September 17,2019 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Citywide Adaptive Traffic Signal Control-Traffic Control Center—Bid Award POLICY QUESTION: Should City Council award the Citywide Adaptive Traffic Signal Control-Traffic Control Center project to the lowest responsive,responsible bidder? COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 9,2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Rick Peru,P.E.,City Traffic Engineer malim,er ri� DEPT: Public Works Attachments: Staff Report Options Considered: 1. Award the Citywide Adaptive Traffic Signal Control-Traffic Control Center project to Shaiman Contracting, Inc., the lowest responsive, responsible bidder, in the amount of $109,907.61 and approve a contingency of$11,092.39 for a total of$121,000.00, and authorize the Mayor to execute the contract. 2. Reject the bid for the Citywide Adaptive Traffic Signal Control-Traffic Control Center project and direct staff to rebid the project and return to Committee for further action. MAYOR'S RECOMMENDATION:: The Mayor R5 mmends approval of Option 1. MAYOR APPROVA��Inifial/Date I S Y �� I DIRECTOR APPROVAL: Cou it Inilia[Mate initial/Date COMMITTEE RECOMMENDATION: I move to forward Option I to the September 17, 2019 consent agenda for approval. Mark Koppang,Committee Chair Jcsse Johnsmi,Ccinmittee 'Vlember lloang]'ran,Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to award the Citywide Adaptive Trak Signal Control-Trak Control Center to the lowest responsive, responsible bidder, in the amount of$109,907.61 and approve a contingency of$11,092.39 for a total of$121,000.00, and authorize the Mayor to execute the contract. (BELOU"To OE(-O:VfPI.ETF.UU 6Y CITY'Cl.liIt K'S OFI•YCE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# 29 CITY OF FEDERAL WAY MEMORANDUM DATE: September 9,2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor FROM: EJ Walsh, P.E:., Director of Public Works` Rick Perez, P.F., City Traffic Engineer IF SUBJECT. C'itywide Adaptive Traffic Signal Control-Traffic Control Center—Authorization to Bid Award Financial Impacts: The Citywide Adaptive Traffic Signal Control -Traffic Control Center (TCC) project is fully funded in the Capital Improvement budget (Project 202 &203). In accordance, with the approved budget, this item is funded with $1.76 million from federal grants and $240,000 of City Utility Tax funds for match. This project is one of the three phases of the project. The system operational costs will be paid out of Street fund. Backy.round Information: The adaptive traffic control system is a system that monitors traffic conditions in real time and modifies signal timing every signal cycle. This reduces delays and stops,thus improving air quality and safety. The City Council previously authorized to bid the project at the City Council meeting dated August 14, 2018. The other two phases of the project are: 1. System Software; and 2. Construction of the field equipment to support the system software and Traffic Management Center operations. The Request for Bids was solicited from July 19, 2019 and bids were opened on August 9, 2019 for the project. Two bids were received for the project.The lowest responsive,responsible bidder is Shaiman Contracting, Inc.with a total bid of$109,907.61. AVAILABLE FUNDING: Project 202 &203 $2,000,000.00* Total Available Funding $2,000,000.00 *For all Three Phases of the project PROJECT ESTIMATED EXPENDITURES: The following is a breakdown of the estimated total project costs based on the low bid: Citywide Adaptive Traffic Signal Control- $109,907.61 Traffic Control Center Construction Contingency $11,092.39 Total Project Costs $121,000.00 Rev.6/2019 30 January 8,2018 Land Use and Transportation Committee Bid Award-Citywide Adaptive Traffic Signal Control-Traffic Control Center Page 2 Staff recommends awarding the Citywide Adaptive Traffic Signal Control-Traffic Control Center to Shaiman Contracting, Inc.,the lowest responsive, responsible bidder, in the amount of $109,907.61 and approve a contingency of$11,092.39 for a total of$121,000.00 and authorize the Mayor to execute the contract. 31 COUNCIL MEETING DATE: September 17,2019 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ORDINANCE: ORDINANCE TO RENEW THE NORTH LAKE MANAGEMENT DISTRICT NUMBER 2 AND SET A PUBLIC HEARING ON THE ASSESSMENT ROLL FOR THE DISTRICT POLICY QUESTION: Should Council adopt an Ordinance to renew the North Lake Management District Number 2 and set a public hearing on the assessment roll for the district? COMMITTEE: Land Use &Transportation Committee MEETING DATE: September 9, 2019 CATEGORY: ❑ Consent ® Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Leah Myhre, Water Quality Coordinator (/IM DEPT_Public Works Attachments: Staff Report Proposed Ordinance Options Considered: 1. Adopt the proposed Ordinance. 2. Do not adopt the proposed Ordinance and provide direction to staff. MAYOR'S RECONIMEND ION: Option 1. MAYOR APPROVAL: DIItECI"OR APPROVAL: oV111 .Ctirtnn ucc L:emncil Initial/Date 4nuat 17:dc lnit�;tl�l']aCe COMMITTEE RECOMMENDATION:I move to forward the proposed ordinance to First Reading on September 17, 2019. Mark Kop ang, Committee Chair Jesse Johnson, Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION(S): FIRST READING OF ORDINANCE(DATE): "I move to forward approval of the ordinance to the October 1, 2019 Council Meeting for enactment. " SECOND READING OF ORDINANCE(DATE): "I move approval of the proposed ordinance. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# 32 CITY OF FEDERAL WAY MEMORANDUM DATE: September 9,2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor FROM: EJ Walsh, P.E., Public Works Director �'� Leah Myhre, Water Quality Coordinator Ujv\ SUBJECT: Ordinance to Renew the North Lake Management District Number 2 and Set a Public Hearing on the Assessment Roll for the District FINANCIAL IMPACTS: North Lake Management District Number 2(NLMD)activities are funded through the collection of special assessments that will be collected annually. These assessments are collected from property owners having properties adjacent to North Lake with lakefront footage or with deeded lake access. All City of Federal Way staff activities related to the NLMD are funded through these assessments,and thus will have no direct financial impacts on the City. BACKGROUND INFORMATION: After 10 years of successful lake management, 2019 will bring to a close the existing North Lake Management District Number 2 (NLMD) (2010-2019). The NLMD provides an organizational structure and funding mechanism that allows for proactive lake management activities focusing on the protection and enhancement of water quality, recreational use, and aesthetic value of North Lake. NLMD Advisory Committee members and other affected property owners are interested in renewing the NLMD for another 10-year period(2020-2029). At the May 21, 2019 City Council meeting,a public hearing date concerning the reformation of the NLMD was set for July 16,2019,and a resolution of intent to reform the NLMD was adopted.Following the public hearing on July 16, 2019, City Council adopted a resolution to renew the NLMD and call for a vote by the affected property owners on the renewal of the proposed district. Ballots were mailed out on July 31, 2019 based on criteria in RCW 36.61.080.Valid ballots were tabulated after the voting deadline of 5:00 P.M. on August 23, 2019. Pursuant to RCW 36.61.090, a simple majority of votes cast determines whether or not the proposed lake management district is approved. The proposed NLMD is approved with a final vote count of 7,566 in favor, and 125 against. (Votes are weighted by the proposed annual assessment for each property owner; i.e., one vote per assessment dollar to be paid, pursuant to RCW 36.61.090.) The next step in the process of renewing the NLMD is the adoption of an Ordinance to renew the NLMD and set a public hearing on the assessment roll for the district. Following adoption of the Ordinance, an assessment roll will be created, published,and sent to the affected parties. A public hearing will be held on November 5, 2019 to receive public comment on the proposed assessments. After the public hearing, resolutions establishing the assessment roll and North Lake Advisory Committee will be brought before City Council for consideration. The adoption of an Ordinance establishing the time of payment, interest, and penalties for assessments will then be brought before Council for consideration. The final step in the renewal process is the selection and appointment of the North Lake Management District Advisory Committee. 33 T ORDINANCE NO. AN ORDINANCE of the City of Federal Way,Washington, relating to the renewal of the North Lake Management District Number 2 and setting a public hearing on the assessment roll for the district. WHEREAS,on April 16,2019,the City of Federal Way City Council received a petition for the renewal of the North Lake Management District Number 2 pursuant to RCW 35.21.403 and Chapter 36.61 RCW,and passed Resolution Number 19-754,declaring its intent to renew the North Lake Management District Number 2 and setting a public hearing on the renewal of the proposed district for May 21, 2019; and WHEREAS, the public hearing notice requirements of Chapter 36.61 RCW relating to the public hearing scheduled for May 21, 2019 were not met; and WHEREAS, on May 21, 2019, the City of Federal Way City Council passed Resolution Number 19-758, declaring its intent to renew the North Lake Management District Number 2 and setting a public hearing on the renewal of the proposed district for July 16, 2019; and WHEREAS, on July 16, 2019, the City of Federal Way City Council passed Resolution Number 19-764, declaring its intent to renew the North Lake Management District Number 2 and calling for a vote by affected property owners on the renewal of the proposed district; and WHEREAS, the City of Federal Way City Council conducted a public hearing on July 16, 2019 for the purpose of accepting testimony in support of and in opposition to the renewal of North Lake Management District Number 2. At the public hearing,testimony in favor of the renewal was provided by the Chair of the current North Lake Management District Advisory Committee; and Ordinance No. 19- Page 1 of 6 Rev 2/19 34 WHEREAS, at the public hearing on July 16, 2019, there was no testimony given in opposition to the renewal of North Lake Management District Number 2; and WHEREAS, the North Lake Management District Number 2 is created for the purpose of generating revenue to provide ongoing aquatic vegetation management, water quality monitoring, community education, and other related projects; and WHEREAS, under RCW 36.61.090, a simple majority of the votes cast shall determine whether the proposed lake management district shall be approved or rejected; and WHEREAS,the ballots were tabulated on August 23,2019 at 5:00 P.M.,and the proposal to renew the North Lake Management District Number 2 has been approved by at least a simple majority of the votes cast; and WHEREAS, the ballots cast are available for public inspection at City of Federal Way City Hall, 33325 8th Avenue South, Federal Way, Washington; and WHEREAS,the City of Federal Way desires to renew the North Lake Management District Number 2 and proceed with special assessments and performing lake improvement activities; and WHEREAS, the City of Federal Way has established that the 2004 North Lake Integrated Aquatic Vegetation Management Plan ("IAVMP") and subsequent Annual Reports (2005-2018) (together the "Plan") form the basis for the annual Lake Management District work plans and management goals; and WHEREAS, the hearing notice requirements of Chapter 36.61 RCW will provide an opportunity to evaluate the assessment roll for each property within the district. Ordinance No. 19- Page 2 of 6 Rev 2/19 35 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1. Renewal of District.The North Lake Management District Number 2("District") is hereby renewed. The boundaries of the District encompass all properties adjacent to North Lake with lakefront footage or with deeded lake access as represented in Exhibit A, incorporated by this reference. The duration of the District shall be for ten (10) years, from January 1, 2020 through December 31, 2029. Special assessments totaling $15,288.00 will be collected annually to finance District activities, with the total amount to be collected during the life of the District estimated at being$192,290.82,which includes an automatic inflation increase based upon the Seattle Consumer Price Index, not to exceed five percent in any given year. The proposed rate structure is based on equal charges for similar parcels. Undeveloped parcels with lakefront footage (RS9.6) will be charged$0.85 per lakefront foot per year. Single family developed parcels(RS9.6)will be charged $125.00 per year. Non-lakefront single family developed parcels (RS9.6) with deeded lake access will be charged$90.00 per year. Commercial property(CP-1)with lakefront footage will be charged $1.00 per lakefront foot per year. The Department of Fish and Wildlife parcel with a public boat launch will be charged $4,000.00 per year. Unallocated funds left in the current North Lake Management District Number 2 (estimated to be $14,000 at the end of 2019)will roll over into the renewed North Lake Management District Number 2. Section 2.Publication. Within ten(10)days of adoption of this Ordinance,the City of Federal Way shall publish,in a newspaper of general circulation in North Lake Management District Number 2, a notice indicating that this Ordinance has been adopted. Ordinance No. 19- Page 3 of 6 Rev 2/19 36 Section 3. Creation of District Limitations on Appeals. Pursuant to RCW 36.61.110, no lawsuit may be maintained challenging the jurisdiction of authority of the City of Federal Way's legislative authority to proceed with lake improvement and maintenance activities and creating the lake management district, or in any way challenging the validity of the actions or decisions of any proceedings relating to the actions or decision unless the lawsuit is served and filed no later than forty (40) days after publication of a notice that the ordinance has been adopted ordering the lake improvement and maintenance activities and creating the lake management district.Written notice of the appeal shall be filed with the City Council and Clerk of the Superior Court in King County. Section 4. Special Assessment Rol I to be Pi-epared.Upon passage of this Ordinance,the City of Federal Way shall cause to be prepared a proposed special assessment roll in accordance with Chapter 36.61 RCW. Section 5.Public Hearin .A public hearing will be held by the Federal Way City Council on November 5,2019 at 6:30 P.M.or shortly thereafter at the City of Federal Way City Hall,33325 8th Avenue South, Federal Way, Washington. At the public hearing, the City of Federal Way City Council will consider the objections to the special assessment roll of the District,shall act as aboard of equalization, and may correct,revise,raise, lower, change,or modify the special assessment roll or any part thereof, or set the proposed special assessment roll aside and order a new proposed special assessment roll to be prepared. The City of Federal Way City Council shall confirm and approve a special assessment roll by adoption of a resolution. Notice of the proposed special assessment,the procedure for filing written objections thereto,and notice of the public hearing shall be mailed to the taxpayers of record of all properties within the District by the City of Federal Way pursuant to RCW 36.61.140. Ordinance No. 19- Page 4 of 6 Rev 2/19 37 Section 6. Severability. Should any section,subsection,paragraph,sentence,clause,or phrase of this ordinance,or its application to any person or situation,be declared unconstitutional or invalid for any reason,such decision shall not affect the validity of the remaining portions of this ordinance or its application to any other person or situation. The City Council of the City of Federal Way hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clauses,phrase,or portion thereof,irrespective of the fact that any one or more sections,subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 7. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 8. Rati icatioil.Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 9. Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage and publication, as provided by law. [Signatures to Follow] Ordinance No. 19- Page 5 of 6 Rev 2/19 38 PASSED by the City Council of the City of Federal Way this day of 20_ CITY OF FEDERAL WAY: JIM FERRELL, MAYOR ATTEST: STEPHANIE COURTNEY, CMC, CITY CLERK APPROVED AS TO FORM: J. RYAN CALL, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 19- Page 6 of 6 Rev 2/19 39 . r . � , ® ~ � u \ - \ j .� U) _ i \ - $ _ \! { � \ O _ ) ( r o ƒ 0 )f - LO m . - e . E \ \\ \ CL � o \ i 2 a t ] % @ ) Im, S � 2 X ) }§ W \ m / G g | >. & 2 - , � { c ) f 7/ f k \ § ) / _ - 2 CD [ LL LL d) % \ ® < ) < \) 7 \ u)a. \ 2 ) ] ) \ }� _ » Irl"Y -i Z � } ° . 9 ®� F- 9 . „_ ƒ � ! _ ® .__ S__ S % _�, •-� ._m. 2 @ maw _A, ` ! ! . S_m. } , . . © EUS { � ) 40 COUNCIL MEETING DATE: September 9, 2019 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AUTHORIZATION TO increase budget for SWM Project 304-3100-288: SWM Comp Plan/CIP Update and Rate Study 1. POLICY QUESTION: Should city council authorize the reallocation of funds from the unallocated SWM fund to increase the budget for SWM Project 304 — 3100 — 287: SWM Comp Plan/CIP Update and Rate Study? COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 9, 2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Theresa Thurlow, P.E., SWM Manager ^�r2 DEPT: Public Works Attachments: Staff Report Options Considered: 1. Authorize the reallocation of funds from unallocated SWM fund to increase the budget for SWM Project 304—3100—287 SWM Comp Plan/CIP Update and Rate Study. 2. Do not authorize the reallocation of funds and provide direction to staff. MAYOR'S RECQMMENDATION: Option 1 MAYOR APPROVAL: DIRECTOR APPROVAL: �/ 15 CC mi C [rnuicil Initial/Date Initial/Date a[;Date COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September 17, 2019 consent agenda for approval. Mark Koppang, Committee Chair Jesse Johnson, Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION: "I move to authorize the reallocation of funds from unallocated SWMfund to increase the budget for SWM Project 304—3100—287 SWM Comp Plan/CIP Update and Rate Study." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# 41 CITY OF FEDERAL WAY MEMORANDUM DATE: September 9, 2019 TO: Land Use and Transportation Committee VIA: Jim Ferrell,Mayor FROM: EJ Walsh,P.E., Director of Public Works Theresa Thurlow,P.E., SWM Manager SUBJECT: Authorization to increase budget for SWM Project 304-3100-288: SWM Comp Plan/CIP Update and Rate Stud FINANCIAL IMPACTS: Staff proposes to transfer funds from the SWM unallocated fund account in the amount of$39,904.00 to fund the SWM Comprehensive Plan Update. At the end of 2018 the balance in the SWM unallocated fund was $171,058.00. BACKGROUND INFORMATION: The new National Pollutant Discharge Elimination System(NPDES) Western Washington Phase II municipal stormwater permit was issued on August 1,2019. In anticipation of the increased requirements in the new permit, SWM hired a consultant to evaluate the surface water program, facilities, and watershed needs. This project was included in the 2017 SWM CIP Update approved by City Council on June 20, 2017. Under the original plan,the update to the SWM Comprehensive Plan was not included within the Scope of Work(SOW)to be done by the consultant. The original SOW included an update to the SWM CIP and a program gap analysis to determine what changes in the SWM program were required to meet the new NPDES Phase II permit. Analysis of the SWM Utility rate was also included in the original SOW. Using the data generated from the project, it was anticipated that the update to the SWM Comprehensive Plan would be done by SWM Staff in-house. However, due to the recent Public Works Department reorganization and staff turnover, SWM no longer has the capacity to perform this task in house. As the SWM Comprehensive Plan Update is dependent on work being done under project 304-3100-278, SWM staff proposes an increase in the project budget. This will allow Staff to amend the contract to include update to the SWM Comp Plan. 42 COUNCIL MEETING DATE: September 17,2019 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT:2020—2027 SURFACE WATER MANAGEMENT CAPITAL IMPROVEMENT PROGRAM(CIP) UPDATE POLICY QUESTION: Should City Council approve the proposed 2020-2027 SWM Capital Improvement Program update? COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 9, 2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Theresa Thurlow, P.E. Surface Water ManagementDEPT: Public Works Division Attachments: Staff Report Options Considered: 1. Adopt the proposed 2020-2027 update to the SWM Capital Improvement Program. 2. Do not adopt the proposed 2020-2026 update to the SWM Capital Improvement Program and provide direction to Staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the September 17, 2019 City Council Consent a=pend MAYOR APPRO��g �j S DIRECTOR APPROVAL: V� $ 301 11 CInitial/Date Date Initial/Date COMMITTEE RECOMMENDATION: I move to forward Option I to the September 17, 2019 consent agenda for approval. Mark Koppang, Committee Chair Jesse Johnson, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move approval of the 2020-2027 Surface Water Management Capital Improvement Program update" (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# 43 CITY OF FEDERAL WAY MEMORANDUM DATE: September 9, 2019 TO: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Director of Public Works Theresa Thurlow, P.E., SWM Manager i SUBJECT: 2020-2027 Surface Water Management(SWM) Capital Improvement Program(CIP) Update FINANCIAL IMPACTS: Included in the proposed 2020-2027 SWM CIP update are two possibilities. The recommended option is to fully fund the proposed SWM CIP as is. Another option would be to fund only those projects identified as meeting minimum needs. Minimum needs include maintaining City drainage infrastructure, repair and/or rehabilitation of failing infrastructure, reduction or prevention of flooding, and projects identified as a result of regulatory requirements. Both fully funded and partially funded SWM CIP updates will require a rate adjustment to the SWM Utility. The necessary adjustments to the SWM Utility fee will be presented as a stand-alone item. BACKGROUND INFORMATION: The purpose of the SWM Capital Improvement Plan(CIP) is to identify, design, and construct surface water related projects that will enable the City to continue meeting both its National Pollutant Discharge Elimination System(NPDES)Phase II permit requirements and surface water related needs of the citizens of Federal Way. While it is the intent of the SWM utility to construct the SWM CIP Projects as scheduled, CIP projects may at times be advanced, delayed,removed, added or modified based on unforeseen infrastructure failure, new information gathered through engineering studies, operational observations,permit monitoring and continual re-evaluation of our surface water related needs. The most recent SWM CIP update was approved June 20, 2017 and since that time, six of the projects planned for 2017 - 2019 have been completed. 2017— 2019 Completed_ProJects • Phase V Highway 99 Project—S 3441h St at Highway 99 • Lakota Berm and Pipe Repair 373rd Bridge stream gravel removal 2018 CCTV Conveyance System Evaluation and Assessment • Brooklake Connector(Estimated completion September 27, 2019) • 2019 Pipe Rehabilitation Project Phase I One of the projects approved under the 2017 CIP Update was the SWM Comp Plan/CIP Update and Rate Study. Task 5 under the scope of work was to evaluate the surface water program, facilities, and 44 September 9,2019 Land Use and Transportation Committee Award of Contract—Solid Waste Collection Services Page 2 watershed needs. The scope of work also included development of a prioritization matrix for all proposed CIP projects. Using the evaluation and the prioritized matrix,the consultant provided a proposed update to the SWM Capital Improvement Program. Attachment 1 provides a summary of the current,revised, removed, and or new projects in the 2020—2027 SWM CIP update as developed by the consultant. Attachment 2 provides the summary sheets for each project. For the 2020 -2027 SWM Cl?Update, the proposed changes are as follows: Proposed Projects to be Removed:. Project 304-3100-282: Highway 99 and 336'tightline and Water Quality Facility This project required Army Corps of Engineering as well as Washington Fish and Wildlife permitting. Both permitting agencies have indicated that current scope of work for this project is not beneficial to stream and salmon recovery efforts within the West Hylebos watershed. Proposed Project Additions 1, Public Works Complex Federal way was incorporated in 1990. Since then the city has experienced significant growth. The city's population has grown from 67,000 in 1990 to almost 100,000 now. With annexations over the last 29 years,the city's area has grown from 20 square miles to more than 22 square miles. The city is anticipated to continue to grow in the future. Currently, Public Works and Parks office staff are housed in city hall while Public Works and Parks maintenance crews are in a separate maintenance facility. The capacities of both locations are maxed out. Additional room is needed in order to maintain required level of services. This project will build new facilities on a yet to be determined site that may house both office staff and maintenance crews. Although this proposed project would be funded through the SWM Utility,the utility fund would be reimbursed based on final occupancy. Occupancy and lease terms are to be determined. 2. Cold Creek Culvert 1ZePlacement The Marine Hills culvert in Cold Creek downstream of SR 509 near the Marine Hills pool is over 40 years old, is at the tail end of its lifespan, has deteriorated, and needs to be replaced. In addition,the Cold Creek drainage basin is over 30 percent impervious, field observations indicate the hydrology is very flashy, and sediment deposition is a problem that requires frequent dredging by the City to maintain culvert capacity. Stormwater crews remove 10-15 CY of sediment from the upstream end of the Dash Point Rd. culvert each year(the culvert directly upstream of the Marine Hills culvert). Also, restoring aquatic habitat throughout Cold Creek is a long-term goal of the City. Per the WSDOT Fish Passage Inventory,the Dash Point Rd. culvert(991192) is identified as a total fish passage barrier. The Marine Hills culvert is also a fish passage barrier. 3. Redondo Creek Culveit Replacement The Redondo Creek culvert at 16th Ave S has failed; there is a large(6 inch)joint separation 20 ft from the downstream end of the culvert. This has been a known issue for 5 to 10 years and seems somewhat stable. The culvert conveys Redondo Creek under a utility access driveway and water and sewer lines cross the creek at the culvert location. If the road fails during a large flow event,there is a risk to water or sewer line damage due to the lines crossing the culvert. The existing culvert is mapped as a fish passage barrier due to slope. 4. Outfall #256 Erosion Prevention Prat The outfall is located at the top of a slope and without stabilization further erosion could result in slope instability along the edge of the erosion channel extending a horizontal distance approximately equal to the depth of the channel. Localized areas of instability may result in shallow failures directly adjacent to 45 September 9,2019 Land Use and Transportation Committee Award of Contract—Solid Waste Collection Services Page 3 the erosion channel with an estimated channel scour of 0.5 to 1.5 inches per year. Geotech investigations recommended full stabilization by installing a system to convey stormwater from the top of the slope to the base. This project will connect the two existing concrete pipes at the top of the slope to a new type-2 catch basin and install a 12 inch storm pipe from the top of the slope to the base to convey stormwater. An energy dissipater will also be installed at the base of the slope where the new outfall of the pipe will be located to reduce erosion and slow down the stormwater exiting the new pipe. 5. Citywide Water Quality Monitoring There are five freshwater streams within the City of Federal Way that are designated as Category 5 on the 303(d) list. Pursuant to the standards set forth under the Clean Water Act,the city is required to make all known, available, and reasonable efforts to return these waters to their beneficial use. In order to achieve this, water quality monitoring data must be collected to inform source identification for pollutants and determine a course of action for water quality improvement. This project will install water quality monitoring stations at various selected locations throughout the city. 6. 33d PI S Drainage Improvements This area experiences chronic minor flooding that affects private lawns. The grade in the areas is very flat and infiltration galleries were installed about 10 years ago, but have not resolved flooding issues,which indicates infiltration may not be a feasible solution. There is no access to the nearby lake for a new outfall. If monitoring of flooding in the area merits the cost of extending the stormwater pipe, project will extend the conveyance system westward to improve drainage conditions. 7. 324`x'and 99 Drainage:Improvements Street flooding has occurred along Highway 99 just north of S 324th Street during intense rainfall events. Most recently, flooding occurred in July that closed a portion of Highway 99 and blew storm lids off their frames. The cause of the problem is not known. No obstructions were found in the pipe during inspections. This project will include three phases: a drainage study with modeling and alternatives assessment, design, and construction. Two options will be considered during the modeling phase: Increase capacity in the system or provide upstream retention. Modeling is required to identify the location of capacity 8. Up—size pipes at SW Campus Dr West of 9"'Ave SW Two storm drain laterals on SW Campus Dr. West are undersized and cause flooding in the roadway. Due to the recent HMA overlay on SW Campus Dr. West,the City would prefer to limit impacts to the road surface. Pipe bursting techniques should be used to replace the existing 8 inch diameter laterals with 12 inch stormwater pipes to increase capacity in the system. 9. Annual Cast of SWM Support to the City's Transportation Improv 0111ent Most of the City's Transportation Improvement Programs (TIP) involve some drainage system improvement elements. It is City policy that the SWM utility is responsible for the costs of these drainage improvement elements. SWM utility will provide annual contribution to the City's TIP. 10. Catch Basin Repair Under the NPDES Phase Il permit, the City is required to respond to catch basin (CB)maintenance and repair requirements within a set time frame once the maintenance and/or repair threshold has been met or exceeded. On average,the City requires up to 30 CB repairs in any given year. This project will provide an on-call service to assist the SWM Utility in meeting repair requirements when in house capacity is exceeded. 11. Neigiliborhood Drainage Improvements 46 September 9,2019 Land Use and Transportation Committee Award of Contract—Solid Waste Collection Services Page 4 Older areas of the City have little to no drainage infrastructure or have open conveyance that was filled in over the years. This program would provide funding for small projects where residents could have an above ground water quality facility installed in the right of way in front of their residence to help improve water quality as well as drainage. Residents would be required to agree to maintain the facility. This responsibility would be written into their property title to ensure a requirement for subsequent owners to maintain the installation. 47 | ( k R ( & ( R \ k ! _golo o k { 7 \ ! § § / | # K k/ & 7\ % 7 \ 4 \ # J q a - . . } ( _ -91 11 ; / o ( § $ \ \ . \ . \\ \ z\ z } \ \ \\ ) | \ / / \\ID o \ !| io ® 1. m ! J j § 2) ! ! - 5 ` � § § ® § ! ` , , f ; E o o - ! � ! m ) o § k § k ) \ !) f§ \\ ! ! ! _ 3G ! \ \\ ! \\ {\ f \ k \ § \ ( ] | ( ) k# [E. fpm | -Z , I - _ � + ! ) , }) } _ \ %t / \] \ ! f] ! ) }\f ±\! k }! ) \\ {}{} / } 'or, I \ / �; /§ ! 2 \} - !i« :! ` ® »f | �, , • . _ - - ; \ ( �] ƒ§ : a ! a ! t t , m « . ` - _ ! ! . , - - � ,� , , . - a £ (® tj] 7 47kk (\ \ \/ { - - §{ )k { y� ! ■ a; # B = 2B ! - - � 1 ,, - } !§ ; ) ! 7 f - m3 \ £� j& | ) m ry 48 City of Federal Way Public Works: Capital Projects Project Scope Definition Project: Stormwater Contribution to City of Federal Way Public Works Complex Location: Basin: N/A Number: 40 Date: Priority Score: 24 Program Funding Components: SWM CIP (304, Project 284) $0 ENR CCI 11,061.85(December 2018) TOTAL FUNDS ASSIGNED TO THIS PROJECT: $0 Responsible Program Manager: Program Manager Responsible Project Manager/ Project Engineer: Project Manager Problem Description: Federal way was incorporated in 1990. Since then the city has experienced significant growth. The city's population has grown from 67,000 in 1990 to almost 100,000 now. With the annexation over the last 29 years, the city's area has grown from 20 square mile to more than 22 square mile. The city is anticipated to grow more in the future. Currently Public Works office staff are housed in city hall while maintenance crews are in a separate maintenance facility. The capacities of both locations are maxed out. Additional room is needed in order to maintain the level of services. Project Solution: This project will build a new Public Works Complex to house both office staff and maintenance crews.The facility will be constructed seven years from now. Cost Estimate Assumptions: The estimated cost of the facility is $8M. SWM will fund the initial construction cost of the facility. SWM will set aside adequate amount of funds between now then in order to construct the facility. Monday,July 15, 2019 Stormwater Contribution to City of Federal Way Page 54 of 78 Public Works Complex 8:47:33 AM CIP Number: 40 49 City of Federal Way Public Works: Capital Projects Project Scope Definition Project: Cold Creek Culvert Replacements and Channel Stabilization Location: Cold Creek near 302nd St and 8th Ave Basin: Central Puget Redondo Creek Number: 3 Date: Priority Score: 70 Program Funding Components: SWM CIP (304, Project 284) $3,800,000 ENR CCI 11,061.85(December 2018) TOTAL FUNDS ASSIGNED TO THIS PROJECT: $0 Responsible Program Manager: Program Manager Responsible Project Manager/ Project Engineer: Project Manager Problem Description: The Marine Hills culvert in Cold Creek downstream of SR 509 near the Marine Hills pool is over 40 years old, is at the tail end of its lifespan, has deteriorated, and needs to be replaced. It appears that a slurry was used to temporarily repair the bottom of the culvert over a decade ago. In addition, the Cold Creek drainage basin is over 30 percent impervious, field observations indicate the hydrology is very flashy, and sediment deposition is a problem that requires frequent dredging by the City to maintain culvert capacity. Stormwater crews remove 10-15 CY of sediment from the upstream end of the Dash Point Rd. culvert each year (the culvert directly upstream of the Marine Hills culvert). Also, restoring aquatic habitat throughout Cold Creek is a long-term goal of the City. Per the WSDOT Fish Passage Inventory, the Dash Point Rd. culvert (991192) is identified as a total fish passage barrier. The Marine Hills culvert is also a fish passage barrier. Project Solution: A feasibility investigation and alternatives analysis is necessary to identify the preferred approach for addressing this problem. The feasibility investigation would include hydrologic modeling, geomorphic analysis, review of permit requirements, public participation, consultation with agencies and tribes, conceptual design, and cost estimating. The preferred approach may include a sequence of projects that address upstream erosion and scour issues, install grade controls and channel stabilization downstream, and replace or daylight the culvert under Marine Hills pool. After the preferred solution is identified, the City will begin preliminary design and final design and permitting for the initial phase of construction, followed by subsequent phases of design permitting and construction. Cost Estimate Assumptions: The $3M cost includes an allowance of$500,000 for the feasibility assessment and alternatives analysis, and an allowance of$2,500,000 for final design, permitting, and construction during the planning period. After the feasibility assessment and alternatives analysis is completed funding for design, permitting, and construction should be revisited.The current total project cost includes an additional $760,000 for Monday,July 15, 2019 Cold Creek Culvert Replacements and Channel Page 1 of 78 8:47:22 AM Stabilization CIP Number: 3 50 construction management, construction administration, construction inspection, and construction contingency. Monday,July 15, 2019 Cold Creek Culvert Replacements and Channel Page 2 of 78 8:47:22 AM Stabilization CIP Number: 3 51 Project Scope Definition: Cold Creek Culvert Replacements and Channel Stabilization Vicinity Map: man ��+ �- 5��,, •� t� 11 Marine HIIIs Pool 40 T r, Ar Culvert Or Daylightorated Replace This Deteriorated Cold Creek Through This Area t F. tef e. Frequent Maintenance And Sedimeot Rernavai Is Requkvd In These Areas r _ply ill 11111111 Legend lin Fe-deral Way Stormwater CIP Update County Cold Creek Culvert Replacements Faatingtenwm3 ,r— 199, and Channel Stabilization 5cnrmwaw pipe ,' x streams and o4l.ens ^fit 0 246 410 820 Feet Plane ' '• County r, l,,\� HERRERA 5 King Cwnty,Aerial 42017) Monday,July 15, 2019 Cold Creek Culvert Replacements and Channel Page 3 of 78 8:47:23 AM Stabilization CIP Number: 3 52 Project Scope Definition: Cold Creek Culvert Replacements and Channel Stabilization Cost Estimate: City of Federal Way, Public Works: Capital Project Project Scope Definition Cold Creek Culvert Replacements and Channel Stabilization Authorized Funding SWM CIP $ 3,800,000 TOTAL PROJECT FUNDING $ - Estimated Construction Cost $2,000,000 Design Cost Site Survey $ Structural Engineering Review $ Special Studies:Geotech I Asbestos/Haz Mat/Utilities&Structures $ 500,000 Project Desrgn $ 500,000 $ 1,000,000 Right of Way Costs ROW Appraisals $ - ROW Acquisition S s' Other Costs and Commitments Direct Purchase of Material $ Direct Purchase of Equipment $ Other Construction Cost Construction Management 8% $ 160,000 Construction Administration 10% $ 200,000 Construction Inspection 10% $ 200,000 Construction Contingency 10% $ 200,000 $ 760,000 TOTAL COSTS DEDUCTED FROM PROJECT FUNDS: $ Calculated Construction Cost $ 3,800,000 Total Project Cost $ 3,800,000 Monday,July 15, 2019 Cold Creek Culvert Replacements and Channel Page 4 of 78 8:47:23 AM Stabilization CIP Number: 3 53 City of Federal Way Public Works: Capital Projects Project Scope Definition Project: S 356th Street Culvert Replacement Location: West Hylebos Creek crossing of S. 356th Street Basin: West Hylebos Number: 16 Date: Priority Score: 66 Program Funding Components: SWM CIP (304, Project 284) $1,200,000 ENR CCI 11,061.85(December 2018) TOTAL FUNDS ASSIGNED TO THIS PROJECT: $0 Responsible Program Manager: Program Manager Responsible Project Manager/ Project Engineer: Project Manager Problem Description: The twin 36-inch culverts have rusted through at the seams causing the pipe bedding and road embankment fill to wash downstream. In addition, if the Brook Lake Dam were to fail, the culvert lacks capacity to convey the flood flow. Soils are soft in this area, so a replacement culvert may need pin pile support or other geotechnical stabilization. Project Solution: Replace the rusted culverts with larger box culverts that meet WDFW fish passage criteria. Consider the potential impacts of Brook Lake Dam failure and whether the culvert can /should be upgraded to convey flood flow. This project will be scheduled to occur with the street widening project for S 356th Street. A dam break alternative analysis will be included as part of the project to consider options such as fortifying the road rather than making the culvert larger. Cost Estimate Assumptions: Cost estimate based on replacement of the culverts with a 50' long by 15' wide fish passable design that can convey the flood flow and permitting for construction in a stream. The cost estimate also includes the cost of hydraulic modeling and the dam failure alternatives assessment. Monday,July 15, 2019 S 356th Street Culvert Replacement Page 24 of 78 8:47:27 AM CIP Number: 16 54 Project Scope Definition: S 356th Street Culvert Replacement Vicinity Map: Remove Two 364nch Diameter Cuhrerts � 4 Revegetate Impacted and Replace With A 15'Wide 6y . ' Riparian Areas with Native Plantings(T YP ?Hi�Fish Passable Bax Culvert � k 01 w t J T } P - ,'4 d a;6FliS; o� v . Restore Impacted x . , Asphalt Concrete Roadway to Original Condition `�- u AL p C er , n v . Legend Kung Federal Way Stormwater CIP Update Faaiingreawrrs comity S 356th Street Culvert f ' Replacement Starmwater plpe +� screams and Cal.em '. Proposed(satures 37.5 75 150 Storm drain pipe " Feet Plerw { Proposed eulvere County HERRERA King County,Aerial{2047) Roadway restoration it Monday,July 15, 2019 S 356th Street Culvert Replacement Page 25 of 78 8:47:28 AM CIP Number: 16 55 Project Scope Definition: S 356th Street Culvert Replacement Cost Estimate: City of Federal Way, Public Works: Capital Project Project Scope Definition South 356th Street Culvert Replacement Authorized Funding SWM CIP $ 1,20Q000 TOTAL PROJECT FUNDING $ Estimated Construction Cost $ 607,600 Design Cost Site Survey $ 20,000 Structural Engineering Review $ Special Studies:Geotech I Asbestos I Haz Mat/Utilities&Structures $ 186,000 Project Design $ 120,000 $ 326,000-00 Right of Way Costs ROW Appraisals $ ROW Af'ci iSlt[ofl Other Costs and Commitments Direct Purchase of Material $ Direct Purchase of Equipment $ Other Construction Cost Construction Management 8% $ 49,000 Construction Administration 10% $ 61,000 Construction Inspection '10% $ 61-000 Construction Contingency 10% $ 61.000 $ 232,000 it r TAL r_e i'S I_)ELu_f-TED ROJLC I V1iNDS ; Calculated Construction Cost $ 1,200,000 Total Project Cost $ 1,200,000 Monday,July 15, 2019 S 356th Street Culvert Replacement Page 26 of 78 8:47:28 AM CIP Number: 16 56 Engineering Construction Cost Estimate for Conceptual Design Project Name: South 356th Street Culvert Replacement Project Number: 18-06849-000 5 Client: City of Federal Way Stormwater Comprehensive Plan Update QA Review H E RR E RA Completed/Updated By: Ondrej Sklenar Last Updated On: 4/26/2019 Reviewed By: Mary Larkin Reviewed On: 4/26/2019 Approved By: Matt Fontaine Approved On: 4/30/2019 Spec Sect./ Spec Item No. Std.Item No. Division Item Description City Unit Unit Cost Total Cost Construction Cost Based On Average Unit Cost for Similar Culvert Projects rounded to 1 significant figure) L.S. $ 400.000 Desian Continaencv 40% $ 160.000 00 Subtotal with Contimenc $ 560,000 Tax 8.5% $ 47.600 Construction Total(with Contingency and Tax) $ 607.600 Surve L.S. $ 20,000 Geotechnical Evaluation L.S. $ 20,000 Feasibilit ,Alternatives Analysis and H&H Modelin 15% $ 91.000 Design 30% $ 120.000 Permittina L S. $ 75,000 Citv Administration 10% $ 61,000 Construction Mana ement 8% $ 49.000 Construction Inspection 10% $ 61.000 Construction Contingency 10% $ 61.000 (Estimated Project Total rounded to nearest 1,OOOth) S 1.200.000 Cost Estimate Template:Herrera APWA Printed On:7/12/2019 Page 1 of 1 C:\Users\mmullen\Herrera Environmental ConsullantsWederal Way Surface Water Management Comprehensive Plan,Capital Improvements Program Update and Rate Study-Task_5_CIP\FedWay_CIP_Cost Estimates Msm 57 City of Federal Way Public Works: Capital Projects Project Scope Definition Project: Redondo Creek Culvert Replacement at 16th Ave S Location: Redondo Creek 16th Ave S North of Dash Point Rd Basin: Central Puget Redondo Creek Number: 7 Date: Priority Score: 64 Program Funding Components: SWM CIP (304, Project 284) $1,100,000 ENR CCI 11,061.85(December 2018) TOTAL FUNDS ASSIGNED TO THIS PROJECT: $0 Responsible Program Manager: Program Manager Responsible Project Manager/ Project Engineer: Project Manager Problem Description: The Redondo Creek culvert at 16th Ave S has failed: there is a large (6 inch)joint separation 20 ft from the downstream end of the culvert. This has been a known issue for 5 to 10 years and seems somewhat stable. The culvert conveys Redondo Creek under a utility access driveway and water and sewer lines cross the creek at the culvert location. If the road fails during a large flow event, there is a risk to water or sewer line damage due to the lines crossing the culvert.The existing culvert is mapped as a fish passage barrier due to slope. Project Solution: Replace the failed culvert with a fish-passable culvert. Lining the culvert (without replacement) may be feasible from an engineering standpoint but may not be permittable or may required significant mitigation because Redondo Creek is a fish bearing stream. Cost Estimate Assumptions: Cost estimate assumes installation of a 40' long x 15' wide fish passable culvert and allied costs (feasibility investigation and alternatives analysis, survey, permitting for construction in fish bearing stream (HPA and JARPA application), design, construction, city project management, and construction management. Monday,July 15, 2019 Redondo Creek Culvert Replacement at 16th Ave 5 Page 7 of 78 8:47:24 AM CIP Number: 7 58 Project Scope Definition: Redondo Creek Culvert Replacement at 16th Ave S Vicinity Map: W M •v rq StaWliae Upstream And Of Replaced Culvert I« ,A Usfnglarge Wood v, And Boulders - r, ROmptate Impacted Riparian Areas wlth . Native Plantings(rYP) "7I m � r r Water and Sewer Lines 1 _ r Replace Erdsling Failed Culvert Witb A Fish I Passatide Bax Culvert Restore Impacted 9 Gravel Roadway To s` Ortlpnal CondlOon r a. Legend Wag Federal Way Stormwater GIP Update G County Redondo Creek Culvert Ea ttingTcnwrr Replacement at 16th Ave 5 5tbrmwater pipe r--a�"� Streams and oulverts 0 37.5 75 150 Proposed(eawres r� Storm drain PII►e "�, y Fejt Plerw Proposed culvert county , t H E R R E RA King County,Aerial 12017) Roadvrsy restoration ;t- Monday,July 15, 2019 Redondo Creek Culvert Replacement at 16th Ave 5 Page 8 of 78 8:47:24 AM CIP Number: 7 59 Project Scope Definition: Redondo Creek Culvert Replacement at 16th Ave S Cost Estimate: City of Federal Way, Public Works: Capital Project Project Scope Definition Redondo Creek Culvert Replacement at 16th Ave S Authorized Funding SWM CIP $ 1,100.000 TOTAL PROJECT FUNDING $ - Estimated Construction Cost $ 569,625 Design Cost Site Survey $ 20,000 Structural Engineering Review $ Special Studies=Geotech!Asbestos I Haz Mat I Utilities&Structures $ 180,000 Project Design $ 90,000 $ 290,000 Right of Way Costs ROW Appraisals $ - ROW Acquisition $ Other Costs and Commitments Direct Purchase of Material $ Direct Purchase of Equipment $ $ Other Construction Cost Construction Management 8% $ 46,000 Construction Administration 10% $ 57,000 Construction Inspection 10% $ 57,000 Construction Contingency 10% $ 57,000 $ 217,000 TOTAL COS TS DEDucf ED FROM PROJEC I FUNDS: - Calculated Construction Cost $ 1,100,000 Total Project Cost $ 1,100,000 Monday,July 15, 2019 Redondo Creek Culvert Replacement at 16th Ave S Page 9 of 78 8:47:25 AM CIP Number: 7 60 Engineering Construction Cost Estimate for Conceptual Design Project Name: Redondo Creek Culvert Replacement at 16th Ave S Project Number: 18-06849-000 1 j Client: City of Federal Way Stormwater Comprehensive Plan Update } CIA Review H E RR E RA Completed/Updated By: Ondrej Sklenar Last Updated On: 4/26/2019 Reviewed By: Mary Larkin Reviewed On: 4/26/2019 Approved By: Matt Fontaine Approved On: 4/30/2019 Spec Sect./ Spec Item No. Std.Item No. Division Item Description City Unit Unit Cost Total Cost Construction Cost Based On Average Unit Cost for Similar Culvert Projects rounded to 1 significant figure) L.S. $ 300.000 Desicin Continoencv 75% $ 225,000 00 Subtotal with Contin enc $ 525,000 Tax 8.5% $ 44.625 Construction Total(with Contingency and Tax) S 569.625 Survey L.S $ 20.000 Geotechnical Evaluation L.S. $ 20,000 Feasibilit Altematives AnalVsis and H&H Modelinq 15% $ 65.000 Design 30% $ 90,000 Permitting L S $ 75,000 Citv Administration 10% $ 57,000 Construction Management 8% $ 46.000 Construction Inspection 10% $ 57.000 Construction Contingency 10% $ 57.000 Estimated Project Total(rounded to nearest 1.000th) S 1.100,000 Cost Estimate Template:Herrera APWA Printed On:7/12/2019 Page 1 of 1 C:Wsem\mmullen\Herrera Environmental Consultants\Federal Way Surface Water Management Comprehensive Plan,Capital Improvements Program Update and Rate Study-Task_5_CIP\FedWay_CIP_Cost Estimates Msm 61 City of Federal Way Public Works: Capital Projects Project Scope Definition Project: Outfall 256 Erosion Prevention Location: At the northwest corner of the intersection of S Number: 28611'St and 13th Ave S Problem Description: Following routine outfall inspections a large incised erosion channel was discovered at the top of the slope where stormwater from outfall 256 outfalls. After an evaluation by a private geotechnical engineering firm, Landau & Associates, the following conclusions were determined. The outfall is located at the top of a slope and without stabilization further erosion could result in slope instability along the edge of the erosion channel extending a horizontal distance approximately equal to the depth of the channel. Based on the location of the outfall continued erosion is not expected to impact the global stability of the City's roadway or adjacent residential homes, however localized areas of instability may result in shallow failures directly adjacent to the erosion channel with an estimated channel scour of 0.5 to 1.5 inches per year. Full stabilization by installing a system to convey stormwater from the top of the slope to the base was recommended by Landau &Associates. Project Solution: Based on the recommendations of Landau & Associates the City is proposing to connect the two existing concrete pipes at the top of the slope to a new type-2 catch basin and install a 12 inch storm pipe from the top of the slope to the base to convey stormwater. An energy dissipater will also be installed at the base of the slope where the new outfall of the pipe will be located to reduce erosion and slow down the stormwater exiting the new pipe. Cost Estimate Assumptions: The total estimated cost of the project is $157,020.00 including an estimated design cost of$46,500.00, construction cost of$84,350.00 and a 20% construction contingency of$26,170.00. 62 Outfall 256 Pipe Slope Drain Installation Line Description Quantity Units Unit Price Construction Cost 1 Engineering Design (by the City) 1 EA $ 14,000 $ 14,000 2 Survey�J 1 EA $ 7,500 $ 7,500 3 4 Geotechnical Report 1 EA $ 10,000 $ 10,000 5 Geotech/Structural Design 1 EA $ 15,000 $ 15,000 Design Subtotal $ 46,500 Construction Items 5 Mobilization 1 LS $ 12,500 $ 12,500 6 Clearing and grading(tree and debris removal) 1 LS $ 10,000 $ 10,000 7 Excavation, including haul 25 CY $ 50 $ 1,250.00 8 Energy dissipater(rock pad) 1 EA $ 2,000 $2,000 9 10 12" Class IV Concrete pipe 25 LF $ 100 $ 2,500 11 12" SaniTite HP Pipe 150 LF $ 90 $ 13,500 12 54"Type 2 CB 1 EA $ 5,000 $ 5,000 13 Pipe piles with coupling bands 2 EA $ 5,000 $ 10,000 14 Remove and Replace Guard Rail 1 EA $ 2,000 $ 2,000 15 $ - 16 $ - 17 Silt fence 50 LF $ 6 $ 300 18 Site Restoration (revegetation) 1 EA $ 5,000 $ 5,000 19 Construction Entrance/Work Platforms 50 SY $ 30 $ 1,500 20 Connection to Drainage Structure 2 EA $ 1,000 $ 2,000 21 Gravel Backfill for Drains 20 CY $ 50 $ 1,000 22 High Vis Fence 100 LF $ 4 $ 400 23 Inlet Protection 2 EA $ 200 $ 400 24 Construction Management(by the City) 1 LS $ 15,000 $ 15,000 77 Construction Subtotal $ 81,350 7-1 Total 130,850 20% Contingency $ 26,170.0 Total $ 157,020.0 63 r New outfall location and new energy dissipator New 12 inch storm drain pipe Existing outfall location New Storm Drain Structure 3 286TH 8T d to 82 ST N 0 50 100 200 300 400 Feet Legend Open Conveyance }�—> <all other values> Closed Conveyance Trunk, Maintenance Responsibility, Special Mods —� No,Private,None ®� No,Public,None 64 City of Federal Way Public Works: Capital Projects Project Scope Definition Project: South 359th Culvert Replacement Project Location: South of 359th Street Basin: West Hylebos Number: 31 Date: Priority Score: 60 Program Funding Components: SWM CIP (304, Project 284) $890,000 ENR CCI 11,061.85(December 2018) TOTAL FUNDS ASSIGNED TO THIS PROJECT: $0 Responsible Program Manager: Program Manager Responsible Project Manager/ Project Engineer: Project Manager Problem Description: The culvert under S 359th St includes a large upstream control structure and a system of weirs downstream. The control structure may reduce flows downstream. Though the culvert and weirs are not mapped as fish passage barriers, they are not fish-passable due to the drops caused by the downstream weirs. Project Solution: The City would like to replace the culvert and regrade the stream by removing the downstream weirs so that the system is fish-passable and restore in-stream habitat. Cost Estimate Assumptions: Cost estimate based on replacing the culvert with a 40' long by 15' wide fish-passable culvert and regrading the stream. The cost for removing existing structures is expected to be significant. The estimate also includes hydraulic modeling for downstream impacts of removing the existing control structure and weirs and channel roughening downstream due to the high slope. Monday,July 15, 2019 South 359th Culvert Replacement Project Page 34 of 78 8:47:29 AM CIP Number: 31 65 Project Scope Definition: South 359th Culvert Replacement Project Vicinity Map: ^� N i X4 r. w Remove 54-Inch Diameter Culverts and Replace with A:I&Wtds 7f By 5.51 High Fish Passable Box Culvert Revegetate Impacted Riparian Areas with Native Plantings(TYP) „ i Downstream Channel °" �;; .ARr Rougheningand _ U Wood Structure PiacePlacementPlacement 'dav$" g AilkA k f .`yr e ., Restore impacted ". Asphalt Roadway to .. Original Condition �yr e ,,,... , . r• ansne x rn n ; Legend Ki Federal Way Stormwater CIP Update Eaistingfentums _, r CuuAty South 359th Culvert Replacement Project swrmwater pipe ,e-J WeAms and culverts 0 37.5 75 150 Proposed features �w Sturm drain poe Foot Pierre .w Proposed culvert County r H E R R E RA Raedw"restoratlon t King County,Aerlalt201T) Monday,July 15, 2019 South 359th Culvert Replacement Project Page 35 of 78 8:47:30 AM 66 CIP Number: 31 Project Scope Definition: South 359th Culvert Replacement Project Cost Estimate: City of Federal Way, Public Works: Capital Project Project Scope Definition South 359th Street Culvert Replacement Authorized Funding SWM CIP $ 890,000 TOTAL PROJECT FUNDING $ - Estimated Construction Cost $ 455,700 Design Cost Site Survey $ 10,000 Structural Engineering Review $ - Special Studies:Geotech I Asbestos!Haz Mat!Utilities 8 Structures $ 158,000 Project Design $ 90,000 $ 258,000 00 Right of Way Costs ROW Appraisals $ ROW Acquisition $ Other Costs and Commitments Direct Purchase of Material $ Direct Purchase of Equipment $ -- Other Construction Cost Construction Management 8% $ 36,000 Construction Administration 10% $ 46,000 Construction Inspection 10% $ 46,000 Construction Contingency 10% $ 46,000 $ 174,000 T(-]TAL(,'()'QTS DED ACTED FROM€R(-)JL[;T FUND-s- Calculated Construction Cost $ 890,000 Total Project Cost $ 890,000 Monday,July 15, 2019 South 359th Culvert Replacement Project Page 36 of 78 8:47:30 AM CIP Number: 31 67 Engineering Construction Cast Estimate for Conceptual Daslgn Project Name: South 359th Street Culvert Replacement f Project Number: 18-06849-000 Client: City of Federal Way Stormwater Comprehensive Plan Update ; QA Review HERRERA CompletedlJpdatud By, Ondre}Sklenar Last Updated On: 4/26/2019 Reviewed By: Matt Fontaine Reviewed On: 4/30/2019 approved By: Matt Fontaine Approved On: 4/30/2019 Spec Sect./ Spec Item No. Std.Item No. Division Item Description Oty Unit Unit Cost Total Cost Construction Cost Based On Average Unit Cost for Similar Culvert Projects rounded to 1 significant figure) L.S $ 300,000 Desian Continaencv 40% $ 120,000.00 Subtotal(with Contin enc $ 420.000 Tax 8.5% $ 35,700 Construction Total(with Contingency and Tax) $ 455,700 Survey L.S $ 10,000 Geotechnical Evaluation L.S $ 15,000 Feasibilitv.Alternatives Analvsis and H&H Modelino 15% $ 68.000 Design 30% $ 90.000 Permitting- L S $ 75,000 City Administration 10% $ 46,000 Construction Management 8% $ 37,000 Construction Inspection 1000 $ 46.000 Construction Contingency 10% $ 46.000 Estimated Project Total(rounded to nearest 1.00Oth) S 890.000 Cost Estimate Template:Herrera APWA Printed On:7/12/2019 Page 1 of 1 CAUsers\mmullen\Herrera Environmental ConsullantsWederal Way Surface Water Management Comprehensive Plan,Capital Improvements Program Update and Rate Study-Task_5_CIP\FedWay_CIP_Cost Estimates dsm 68 City of Federal Way Public Works: Capital Projects Project Scope Definition Project: West Hylebos Basin Land Acquisition Location: Creek corridors between S 356th St and S 373rd St. Basin: West Hylebos Number: 36 Date: Priority Score: 52 Program Funding Components: SWM CIP (304, Project 284) $2,378,000 ENR CCI 11,061.85(December 2018) TOTAL FUNDS ASSIGNED TO THIS PROJECT: $0 Responsible Program Manager: Program Manager Responsible Project Manager/ Project Engineer: Project Manager Problem Description: Project Solution: This project will purchase properties along West Hylebos Creek and North Fork West Hylebos Creek corridors between S 356th St and S 373rd St. The purpose of the project is to protect the creek and its riparian zoon. Some of the parcels have already been acquired by the city. A few parcels are owned by other public agencies such as Lakehaven Utility District or WSDOT. The goal of this project includes acquiring five parcels along the corridor that are currently owned by private owners. Cost Estimate Assumptions: The total 2018 assessed value of the five parcels is approximately $2,378,000.The city plans to set aside $150,000 per year for the acquisition of these parcels. Monday,July 15, 2019 West Hylebos Basin Land Acquisition Page 44 of 78 8:47:31 AM 69 CIP Number: 36 Project Scope Definition: West Hylebos Basin Land Acquisition Vicinity Map: d „ r e a , S Y;IST 1 d � r. a r �S 363141)PL. J telt y. fH f a'.. Awl t b -a r� r ti y �^ 4 •T ^A,,�-'� - '� til'+!'b�i�J' „�, �, �'� 4 IN� x a .rr„ rl•q "•f too. tar X43 1 r Legend Federal Way Stormwater CIP Update Cpanty West Hylebos Basin Land Screams and culverts Acquisition AoquiaMn Parcels 0 375 750 1,500 Feet Pierce County King County,Aerial 12017) Monday,July 15, 2019 West Hylebos Basin Land Acquisition Page 45 of 78 8:47:32 AM CIP Number: 36 70 City of Federal Way Public Works: Capital Projects Project Scope Definition Project: West Hylebos Educational Center Site Improvements Location: Brook Lake Community Center Basin: West Hylebos Number: 37 Date: Priority Score: 46 Program Funding Components: SWM CIP (304, Project 284) $1,700,000 ENR CCI 11,061.85(December 2018) TOTAL FUNDS ASSIGNED TO THIS PROJECT: $0 Responsible Program Manager: Program Manager Responsible Project Manager/ Project Engineer: Project Manager Problem Description: Project Solution: This project will convert a portion of the Brook Lake Community center site into an education and outreach center focused on stormwater education and environmental stewardship. The site will provide a trailhead location for the expansion of the Hylebos Wetlands Park Trail to the south. This will be a joint project between Surface Water Management and the Parks Department. Both the scope and timing of the project will be highly dependent on grant funding sources. Cost Estimate Assumptions: The itemized cost estimate includes design and constructed improvements to the building including the entrance, driveway, and educational displays. Monday,July 15, 2019 West Hylebos Educational Center Site Page 49 of 78 8:47:32 AM Improvements CIP Number: 37 71 Project Scope Definition: West Hylebos Educational Center Site Improvements Vicinity Map: a Headwaters Educational Facility and Restoration Site r m y` wM � ` a Al m w Legend King Federal Way Stormwater CIP Update Cou* West Hylebos Educational Center Eaert�ngteewres 99 site Improvements Swrmwawr pipe r — ~" 0 50 100 200 Feat mm County `� r~ ' l HERRERA King Countp,Aerial J 2037? JUI'y 15, 2019 West Hylebos Educational Center Site Page 50 of 78 Improvements CIP Number: 37 72 2020-2027 SWM CIP—GRANT DEPENDENT PROJECT May 2019 North Fork West Hylebos Trail Project Location: North Fork West Hylebos Watershed Project Category: Education and Outreach t " Land Acquisition: Land acquisition is w r required and will be accomplished through a separate project r - ' Project Benefits ,� t� * r ry • Stormwater education and outreach Preservation/restoration of valuable habitat � . ,4" • Creation of a new wildlife and Outdoor activity destination for City residents uw Project Facts ;; • The project would create approximated 1.1 miles of nature trail in vibrant wetland settings ,� ti' >�. • Three possible trailhead locations would l � k provide nearly unrestricted access to the trail system `: r �' '• 'F • The trail system is an opportunity to display { the City's restoration and conservation r r efforts in the West Hylebos Watershed North Fork W Hylebos Trail _ q This project will create a nature trail system within the Spring Valley Y along North Fork West Hylebos Creek. One leg of the trail system will be extended to the nearby Todd Beamer High School.The trail will better , connect the community with the natural environment, provide numerous education and outreach opportunities and encourage environmental stewardship. This project would be a joint venture l r; between SWM and the Parks Department. The scope and timing of the �lr project will be highly dependent upon grant funding success. ` ` Description Cost Property Acquisition $ Design $ 147,144 Construction $ 3,678,600 Grant Funding $ (1,912,872) 17 73 Page 1 2020-2027 SWM C1P—GRANT DEPENDENT PROJECT May 2019 Legend Proposed PJ Fork Trailhead Location c I t R"w.\ ".• � �QI f f �. Proposed N Fork Trail � _ �• Lu 4�f s Existing Trails __.. Ij Parcels s I rt Jf�z fit,jP (�( x IJ .• I v r!�f '��-. Pro perty&EasmentAquisitiOil s Streams&Open Conveyance - 1 -T— Lakes S. <.• q ellands(1998 City Survey) 1£a 14l1'W;1`.._ l�i ,...—• ,' ,`,. 'r— a Impervious Surfaces dD1S ' rt;ta W {t fll�l tiE ..i F,1apDateApn12012 Vicinity hlap City ofFederal'Way 33325 8th Av e 3 V FEDERAL a:• llj _r/ r7 <y Federal Way WA913uui y (P--(253"35-7000 W A Y y` Etr?www cityoffederalw3y.com P I � r�J f{+I IIIi 11 Fr1 11 ,,,• r f {+I 1, _ q„ ��,, Fe ,.. ' �: i �3vr}hs -al ✓ ti, �_.: 5,. r �.j'r_ +r ;�s.S w 4 :'7:�1.)f t of fl f)'`p oma. North Fork West Branch Hylebos Trail Line Description Quantity Unit Unit Cost Construction Cost 1 Boardwalk Trail 7035 LF $ 600 $ 4,221,000 2 Engineering/Survey/Planning (4%) 1 EA $ 168,840 $ 168,840 Total S 4,389,840 74 Page 2 2020-2027 SWM CIP—GRANT DEPENDENT PROJECT May'2019 West Branch Hylebos Trail Project Location: Lower West Branch Hylebos Watershed Project Category: Education and Outreach e. Land acquisition; Land acquisition is required and will be accomplished through a .;<- "� �� ';�.� � ��,� . •ra," ,ra separate project Project 8e17ef1 rf5 i + Stormwater education and outreach -�v- :�y, t • Preservation/restoration of valuable habitat I�J. "'w'' i - '. _ '" • Creation of a new wildlife and outdoor activity destination for City residents Project Facts • The project would create approximately 1.7 t J, `� w miles of nature trail in vibrant wetland settings �" 4 i • T�,vo possible trailhead locations would provide nearly unrestricted access to the �''kF ,vim k �rF r trail system "'" r "'` �, w "`.` • The trail system is an opportunity to display the City's restoration and conservation efforts in the West Hylebos Watershed r * .W.-. �Im. Kr / West Hylebos Watershed Trails ."' ' ""- - ------ " T�; 4 This project will create a nature trail system within the Lower West M Branch Hylebos conservation areas to expand on the existing West j r Hylebos Wetland Park trails. The trails will better connect the community with the natural environment, provide numerous education , and outreach opportunities and encourage environmental stewardship. Similar to the Headwaters Educational Facility, this project would be a ,y joint venture between SWM and the Parks Department. The scope and timing of the project will be highly dependent upon grant funding `' "" `' } ��?•r�s�,. ;"'" success. Description Cost Property Acquisition $ - Design $ 220,080 Construction $ 5,502,000 Grant Funding $ (2,861,040) i 75 Page 1 2020-2027 SWM CIP—GRANT DEPENDENT PROJECT May 2019 i `��,?an}i t � .__...� aw::+� �`� �k� I� +�.._._.' I � �� j_• _u I . t w Legend fr f*'c '•g� /" r ==z i'''sI r i ® Proposed VV Branch HylebosTrailhead -2 It ! - Proposed Branch Hylebos Trail } •� s - L. 4\C V .%tr �8 I {��f r Existing Trails sxi} s 53545T .`A 1-1 j.� 1 5s ia.i: Parcels ei Ji YY _1 Property&EasmentAquisitions , - ------- Strearrrs&Open Conveyance Ir:l Lakes •-I J .' K_,' � � I,�� r' _ - (�\� Wetlands 1;1998 City Survey) Impervious Surfaces _9 6l3p Date:April 2012 Vicinit✓613p r City of Federal Way f+I''`lL.. ! 333258th Ave S FEDERAL 1 5' Federal'Wav WA 95005 � 7`. Y f SFI /•i' .� (P)(2531 635-7000 W A Y s 4) � of � 1 �. I ; ,,. r%'F � �• �.�,_ (=il?Vv uVJ✓,Clty Offederal4i 3i'.C9 n1 it I/ '- city or f Federal V'tJ'ay �u3�.d'I f:ry srt 4 ' G. ' CSS I I. �..�! -,.s �•ti's V- l ,�' J G r`_M� , ,,.Jr r�w,� +u . West Branch Hylebos Trail Line Description Quantity Unit Unit Cost Construction Cost 1 Boardwalk Trail 9030 LF $ 600 $ 5,418,000 2 Engineering//Survey/Planning 1 EA $ 216,720 $ 216,720 ME � Y 76 Page 2 City of Federal Way Public Works: Capital Projects Project Scope Definition Project: Hidden Pond on Kim's Property Location: East of Pac Highway and North of S 373rd St. Basin: West Hylebos Number: 15 Date: Priority Score: 11 Program Funding Components: SWM CIP (304, Project 284) $80,000 ENR CCI 11,061.85(December 2018) TOTAL FUNDS ASSIGNED TO THIS PROJECT: $0 Responsible Program Manager: Program Manager Responsible Project Manager/ Project Engineer: Project Manager Problem Description: This pond manages stormwater runoff from Pacific Highway S and discharges to the West Hylebos. The pond was initially constructed by a private land owner and little is known about the design and the current stormwater treatment function of the pond. A 2015 report from HDR identified low dissolved oxygen levels in the pond and determined that these oxygen levels likely prohibit fish species from inhabiting the pond under its current conditions. The City is interested in using the site for advanced wetland mitigation. Project Solution: Develop a wetland mitigation project that can be used by Sound Transit as advanced mitigation for wetland impacts by their projects that complies with the Interagency Regulatory Guide—Advance Permittee-Responsible Mitigation (Ecology Publication # 12-06-015). Herrera assessed the feasibility of using this site for mitigation using drone and ground truthing techniques. The results of the feasibility assessment indicate a significant degree of uncertainty regarding potential value as an advanced mitigation site for wetland impacts due to the somewhat high level of ecological functions being performed in the wetland's current condition, and due to the limited opportunities for wetland creation at the site. It is unlikely that Sound Transit would invest in using the site for advanced wetland mitigation due to this uncertainty. If advanced mitigation is pursued, the project would require delineation of the existing wetland and a baseline assessment of the water quality, hydrologic, and habitat functions provided by the pond and surrounding vegetated areas. This work would be documented in a Critical Areas Report that would be valid for 5 years following its completion. Next, an advance mitigation plan would need to be developed which will include a proposed wetland mitigation design to achieve the maximum environmental lift from the system. For use as advance mitigation, the construction of the mitigation site would be required a minimum of 2 years prior Sound Transit impacts. Mitigation work must be proposed and permitted by Sound Transit if proposed for Sound Transit impacts. Cost Estimate Assumptions: Monday,July 15, 2019 Hidden Pond on Kim's Property Page 17 of 78 8:47:26 AM CIP Number: 15 77 The cost estimate is based on delineating the wetland and developing a Critical Areas Report ($30,000) and developing a design for wetland restoration to be documented in an Advance Mitigation Plan ($50,000). The cost of permitting and construction is not included in this estimate. Monday,July 15, 2019 Hidden Pond on Kim's Property Page 18 of 78 8:47:26 AM CIP Number: 15 78 Project Scope Definition: Hidden Pond on Kim's Property Vicinity Map: r. ^ i v'�• �,r �." +'fir ,� General area of potential �t advanced mitigation site 1- 4 Alillliila A.--" _w tm fi _ k- r Y � Legend Khtg Federal Way Stormwater CIP Update Cw* Hidden Pond on Kim's Property Agprouirnpt4 project extent Fai6tln�feaarns stormwater pipe a too 200 400 $; nd cul tir_rts Feet Pierce a,nly HERRERA King County,Aerial J2017) Monday,July 15, 2019 Hidden Pond on Kim's Property Page 19 of 78 8:47:27 AM CIP Number: 15 79 City of Federal Way Public Works: Capital Projects Project Scope Definition Project: 33rd PI S Drainage Improvements Location: 33rd PI. South & S. 336th Basin: East Hylebos Number: 9 Date: Priority Score: 16 Program Funding Components: SWM CIP (304, Project 284) $340,000 ENR CCI 11,061.85(December 2018) TOTAL FUNDS ASSIGNED TO THIS PROJECT: $0 Responsible Program Manager: Program Manager Responsible Project Manager/ Project Engineer: Project Manager Problem Description: This area experiences chronic minor flooding that affects private lawns. The grade in the areas is very flat and infiltration galleries were installed about 10 years ago, but have not resolved flooding issues, which indicates infiltration may not be a feasible solution. There is no access to the nearby lake for a new outfall. Project Solution: The City should monitor flooding in the area to determine whether the cost of extending the stormwater pipe is merited. If monitoring indicates that this is the case, the City will extend the stormwater pipe westward to improve drainage conditions. Cost Estimate Assumptions: Cost estimate is based on extending the existing drainage system to the east. The itemized cost includes 900 LF of storm drain pipe, 6 drainage structures, protection of existing utilities, City project management, survey, geotech study, design, permitting, and construction management. Monday,July 15, 2019 33rd PI S Drainage Improvements Page 12 of 78 8:47:25 AM CIP Number: 9 80 Project Scope Definition: 33rd PI S Drainage Improvements Vicinity Map: Connect To Existing Infiltration Facility � w+ Install 908 LF Of 22'Storm Drain Pipe 4 Restore Surface To " Pre-Project Conditions Connect To Existln Install Storm Drain Structure(TYP) E, UAM sa " t _,� Jic la<,eir•, k'il'n io d Legend King Federal Way Stormwater GIP Update Eaerrlingf��rurr� rrr, .+ i .. county 33rd PI S Drainage irrtprovernents smrnlwetet Prue Proposed features 1 "�— Storm dyaln prpr. 0 75 154 foo Feet �* Proposod culwort ,. P9erGe Storm drain structure. County ,�. �t H E RRE RA Ming County,Aerial{2017 j 33rd PI S Drainage Improvements Page 13 of 78 CIP Number: 9 81 Project Scope Definition: 33rd PI S Drainage Improvements Cost Estimate: City of Federal Way, Public Works: Capital Project Project Scope Definition 33rd Place S Drainage Improvements Authorized Funding SWM CIP $ 340,000 TOTAL PROJECT FUNDING $ - Estimated Construction Cost $ 194,275 Design Cost Site Survey $ 15,000 Structural Engineering Review $ - Special Studies:Geotech I Asbestos I Haz Mat I Utilities&Structun $ 18,000 Project Design $ 39,000 $ 72,000-00 Right of Way Costs ROW Appraisals $ - ROW Acquisition $ - Other Costs and Commitments Direct Purchase of Material $ - Direct Purchase of Equipment $ - Other Construction Cost Construction Management 8% $ 16,000 Construction Administration 10% $ 19,000 Construction Inspection 10% $ 19,000 Construction Contingency 10% $ 19,000 S 73,000 TOTAL COSTS DEDUCTED FROM PROJECT FUNDS: $ - Calculated Construction Cost $ 340,000 Total Project Cost $ 340,000 Monday,July 15, 2019 33rd PI S Drainage Improvements Page 14 of 78 8:47:26 AM CIP Number: 9 82 Engineering Construction Cost Estimate for Conceptual Deslgn Project Name: 33rd Place S Drainage Improvements Project Number: 18-06849-000 Client: City of Federal Way Stormwater Comprehensive Plan Update CiA Review H ERRE RA Completed)Updated By: Ondrej Sklenar Last Updated On: 4/26/2019 Reviewed By: Matt Fontaine Reviewed On: 4/18/2019 Approved By: DRAFT Approved On: DRAFT Spec Sect./ Spec Item No. Std.Item No. Division Item Description Qty Unit Unit Cost Total Cost Div 1 General Requirements 1 Mobilization 1 L.S. 8% 5 5.360.00 2 ErosionNllater Pollution Control 1 L.S. 1'Io 5 670.00 3 Utility Protection and Relocation 1 L.S. 2% $ 1,340.00 4 Surface Restoration 1 L.S. $ 45.000.00 $ 45,000.00 Div 7 Drainage Structures,Storm Sewers,Sanitary Sewers,Water Mains,and Conduits 5 1 Drainacie Structure Catch Basin or Manhole) 5 Each $ 2,500.00 $ 12,500.Q0 6 Connect to Drainage Structure 1 Each 5 500.00 $ 500.00 7 Storm Drain Pipe.Bedding and Backfill 900 L.F. $ 60.00 $ 54,000.00 Construction Subtotal $ 119.370 Contingency 50% $ 59,685 Subtotal(with Continaencv) $ 179,055 Tax 8.5% $ 15,220 Construction Total(with Contingency and Tax) $ 194,275 Survey L.S. $15,000 Geotechnical Evaluation infiltrationpotential) L.S. $15,000 Design 20% $39.000 Permittin L.S. $3,000 ,City Administration 10% $ 19,000 Construction Management 8% $ 16,000 Construction Inspection 10% $ 19,000 Construction Contingency 10% $ 19,000 Estimated Project Total(rounded to nearest 1,000th) $ 340,000 Cost Estimate Template:Herrera APWA Printed On:7/12/2019 Page 1 of 1 C:\Users\mmullenWerrera Environmental Consultants\Federal Way Surface Water Management Comprehensive Plan,Capital Improvements Program Update and Rale Study-Task_5_CIP\FedWay_CIP_Cost Estimates Asm 83 City of Federal Way Public Works: Capital Projects Project Scope Definition Project: 324th and 99 Drainage Improvements Location: Basin: West Hylebos Number: 28 Date: Priority Score: 11 Program Funding Components: SWM CIP (304, Project 284) $350,000 ENR CCI 11,061.85(December 2018) TOTAL FUNDS ASSIGNED TO THIS PROJECT: $0 Responsible Program Manager: Program Manager Responsible Project Manager/ Project Engineer: Project Manager Problem Description: Street flooding has occurred along Highway 99 just north of S 324th Street. The cause of the problem is not known. Though no flooding has been seen in this area in the last two years, flooding during an intense storm is expected. No obstructions were found in the pipe during a recent inspection. Project Solution: This project will include three phases: a drainage study with modeling and alternatives assessment, design, and construction. Two options will be considered during the modeling phase: Increase capacity in the system or provide upstream retention. Modeling is required to identify the location of capacity constraints. Cost Estimate Assumptions: The cost estimate includes the cost of the study, design, and a construction allowance based on consultant experience with similar projects. Monday,July 15, 2019 324th and 99 Drainage Improvements Page 29 of 78 8:47:28 AM 84 CIP Number: 28 Project Scope Definition: 324th and 99 Drainage Improvements Vicinity Map: LF Numerous private properties are tributary to the stormwater r # system In this location,which will „ add complexity to stormwater modeling J m F P 44 t d a r Area of Flooding Problems, Proposed Solution Dependent on Modeling Results And Alternatives Analysis R, a Legend King Federal Way Stormwater CIP update t:outdy 324th and 99 Drainage Flooding extent "�rr� Improvements FAisting features storrnwewrr pipe 0 50 100 200 Feet Pismo County HERRERA fr) King County,Aerlei J20V) Monday,July 15, 201-9 324th and 99 Drainage Improvements Page 30 of 78 8:47:29 AM CIP Number: 28 85 Project Scope Definition: 324th and 99 Drainage Improvements Cost Estimate: City of Federal Way, Public Works: Capital Project Project Scope Definition 324th and 99 Drainage Improvements Authorized Funding SWM CIP $ 350,000 TOTAL_PROJECT FUNDING $ - Estimated Construction Cost $200,000 Design Cost Site Surrey $ 20,000 Structural Engineering Review $ - Special Studies-Geotech I Asbestos/Haz Mat/Utilities&Structures $ 35,000 Project Design $ 20,000 $ 75,000.00 Right of Way Costs ROW Appraisals $ - ROW Acquisition $ Other Costs and Commitments Direct Purchase of Material $ Direct Purchase of Equipment $ Other Construction Cost Construction Management 8% $ 16,000 Construction Administration 10% $ 20,000 Construction Inspection 10% $ 20,000 Construction Contingency 10% $ 20,000 $ 76,000 TOTAL CoS S DEDUCTED FROMPROJECT FUNDS= - Calculated Construction Cost $ 350,000 Total Project Cost $ 350,000 Monday,July 15, 2019 324th and 99 Drainage Improvements Page 31 of 78 8:47:29 AM CIP Number: 28 86 Engineering Construction Cost Estimate for Conceptual Design Project Name: 324th and 99 Drainage Improvements Project Number: 18-06849-000 fah Client: City of Federal Way Stormwater Comprehensive Plan Update xj CIA Review H E R RE RA Completed)Updaled By: Ondrej Sklenar Last Updated On 4/5/2019 Reviewed By: Matt Fontaine Reviewed On: 4/18/2019 Approved By: Matt Fontaine Approved On: 4/30/2019 Spec Sect./ Spec Item No. Std.Item No_ Division Item Description City Unit Unit Cost Total Cost Construction Total(with Contingent and TaxJ_ 200,000 Survey for Modelina 1 L.S $10,000 $10,000 Stormwater Modeling 1 L.S. $20,000 $20,000 Alternatives Assessment 1 L.S. $10,000 $10,000 Survev for Design 1 L.S. $10.000 $10,000 Design 1 L.S. $20,000 $20.000 Permitting 1 L.S $5,000 $5.000 City Administration 10% $ 20.000 Construction Management 8% $ 18,000 Construction Inspection 10% $ 20,000 Construction Contingency 10% $ 20,000 Estimated Project Total(rounded to nearest 1.00Oth) $ 350.000 Cost Estimate Template:Herrera APWA Printed On:7/12/2019 Page 1 of 1 CAUsemknmullen\Herrera Environmental ConsultantsWederal Way Surface Water Management Comprehensive Plan,Capital Improvements Program Update and Rate Study-Task_5_CIP\FedWay_CIP_Cost Estimates)dsm 87 City of Federal Way Public Works: Capital Projects Project Scope Definition Project: Upsize Pipes at SW Campus Dr. West of 9th Ave SW Location: SW Campus Dr. West of 9th Ave SW Basin: West Hylebos Number: 32 Date: Priority Score: 11 Program Funding Components: SWM CIP (304, Project 284) $30,000 ENR CCI 11,061.85(December 2018) TOTAL FUNDS ASSIGNED TO THIS PROJECT: $0 Responsible Program Manager: Program Manager Responsible Project Manager/ Project Engineer: Project Manager Problem Description: Two storm drain laterals on SW Campus Dr. West are undersized and cause flooding in the roadway. Due to the recent HMA overlay on SW Campus Dr. West, the City would prefer to limit impacts to the road surface. Project Solution: Pipe bursting techniques should be used to replace the existing 8 inch diameter laterals with 12 inch stormwater pipes to increase capacity in the system. Cost Estimate Assumptions: The cost estimate for this project is based on the cost for replacing two pipes using pipe bursting techniques. Monday,July 15, 2019 Upsize Pipes at SW Campus Dr.West of 9th Ave SW Page 39 of 78 8:47:30 AM CIP Number: 32 88 Project Scope Definition: Upsize Pipes at SW Campus Dr. West of 9th Ave SW Vicinity Map: Upsize Existing&Inch Diameter Storm Drain Pipe to 12-inch Diameter Upsize Existing&Inch i Diameter Stone Drain Pipe x to 12-Inch Diameter OWL Ali '4 I W. No open-Cut of SW Campus Drive Allowed, UtIIIze Pipe SumtingTechnology ?� for Pipe Upsizing - e. r x 4 f r � Legend King Federal Way Stormwater CIP Update Falsting�eewr+y _t '', County Upsize Pipes at SE Campus Dr. X99 West of 9th Ave SW Swrmwaw pipe / Sueams gond o"IwertS +� 4 50 l OC 2aD Proposed features 1� Storm drtaln pipe _ Few Plerw Proposed CuNeft county �� R Aing County,Aerial 12017) Monday,July 15, 2019 Upsize Pipes at SW Campus Dr.West of 9th Ave SW Page 40 of 78 8:47:31 AM CIP Number: 32 89 Project Scope Definition: Upsize Pipes at SW Campus Dr. West of 9th Ave SW Cost Estimate: City of Federal Way, Public Works: Capital Project Project Scope Definition Upsize Pipes at SW Campus Drive West of 9th Ave SW Authorized Funding SWM CIP $ 30,000 TOTAL PROJECT FUNDING Estimated Construction Cost $ 22,026 Design Cost Site Survey $ - Structural Engineering Review $ Special Studies-Geotech I Asbestos!Haz Mat/Utilities&Structures $ Prvjoct Design $ Right of Way Costs ROW Appraisals $ ROW Acquisition $ Other Costs and Commitments Direct Purchase of Material $ Direct Purchase of Equipment $ Other Construction Cost Construction Management 8% $ 2,000 Construction Administration 10% $ 2,000 Construction Inspection 10% $ 2,000 Construction Contingency 10% $ 2,000 $ 8,000 TOTAL S $ - Calculated Construction Cost $ 30,000 Total Project Cost $ 30,000 Monday,July 15, 2019 Upsize Pipes at SW Campus Dr.West of 9th Ave SW Page 41 of 78 8:47:31 AM 90 CIP Number: 32 Engineering Construction Cost Estimate for Conceptual Design Project Name: Upsize Pipes at SW Campus Drive West of 9th Ave SW Project Number: 18-06849-000 Client: City of Federal Way Stormwater Comprehensive Plan Update QA Review HERRERA Completed/Updated By: Ondrej Sklenar Last Updated On: 4/26/2019 Reviewed By: Matt Fontaine Reviewed On: 4/30/2019 Approved By: Matt Fontaine Approved On: 4/30/2019 Spec Sect./ Spec Item No. Std.Item No. Division Item Description ❑ty Unit Unit Cost Total Cost Pipe Bursting 60 L.F $150 $9,000 Sidewalk Restoration 70 S.F. $50 $3,500 Remove and Reinstall Drainage Structures 1 L.S. $2,000 $2,000 Construction Subtotal S 14,500 Design Contingency 40% $ 5.800.00 Subtotal with Contin encu) $ 20.300 Tax 8.5% $ 1,726 Construction Total(with Contingency and Tax) $ 22,026 City Administration 10% $ 2.000 Construction Management 8% $ 2,000 Construction Inspection 10% $ 2,000 Construction&tingency 10% $ 2.000 Estimated Project Total(rounded to nearest 1,OOOth) t $ 30.000 Cost Estimate Template:Herrera APWA Printed On:7/12/2019 Page 1 of 1 C:\Users\rnmullen\Herrera Environmental Consultants\Federal Way Surface Water Management Comprehensive Plan,Capital Improvements Program Update and Rale Study-Task_5_CIP\FedWay_CIP_Cost Estimates dsm 91 COUNCIL MEETING DATE: September 17,2019 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ORDINANCE: Amending the rate structure for the Storm and Surface Water Utility. POLICY QUESTION: 1. Should City Council approve the ordinance to amend the Surface Water Management Utility Rate Structure? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Sep 9, 2019 CATEGORY: ❑ Consent ® Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Theresa Thurlow, P.E., SWM Division Manager DEPT: Public Works Attachments: Staff Report Ordinance Options Considered: 1. Approve the proposed ordinance. 2. Do not approve the proposed ordinance and provide direction to Staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the September 17, 2019 City Council consent agenda or approval. MAYOR APPROVAL: ' DIRECTOR APPROVAL: C.-DInitiatll)ate ,na i COMMITTEE RECOMMENDATION:I move to forward the proposed ordinance to First Reading on September 17, 2019. Mark Koppang,Committee Chair Jesse.1 oh tison, Coimnittee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION(S): FIRST READING OF ORDINANCE(SEPTEMBER 17,2019): "I move to forward approval of the ordinance to the October 1, 2019 Council Meetingfor enactment. " SECOND READING OF ORDINANCE(OCTOBER 1,2019): "I move approval of the proposed ordinance." _ (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# 92 CITY OF FEDERAL WAY MEMORANDUM DATE: September 9,2019 TO: Land Use and Transportation Committee VIA: Jim Ferrell,Mayor EJ Walsh, P.E., Public Works Director FROM: Theresa Thurlow, P.E., Surface Water Division Manager ' SUBJECT: ORDINANCE: Amending the Storm and Surface Water Utility Rate Structure FINANCIAL IMPACTS: Under the current SWM Utility rate and rate structure,2019 Rate revenues are approximately $4.4 million. Operational expenditures for 2019 are estimated to be $4.2 million and expenditures for 2020 are expected to be $4.3 million. The remaining revenue available for capital improvements is $100,000 in 2020. As a result,the SWM Utility is currently covering operating costs with little to no annual revenues available for on-going capital projects. In addition, a recent gap analysis done by a SWM Consultant determined that additional operating expenses will be needed to meet the newly issued National Pollutant Discharge Elimination System (NPDES) Phase II permit requirements. Without an increase in the rate, capital projects and SWM program operations will draw down reserves starting in 2020. BACKGROUND INFORMATION: On June 20, 2017, City Council approved the 2017 SWM CIP Update. One of the approved projects included a programmatic study—304-3100-287: SWM Comp Plan/CIP Update and Rate Study. The scope of work for the study included: 1. Review the current Surface Water Management(SWM) capital program and identify capital needs through 2026; 2. Review the newly issued 2019-2024 National Pollutant Discharge Elimination System (NPDES)Phase Il permit and identify gaps in the current SWM program necessary to meet the permit requirements; 3. Analyze the SWM Utility rate structure and annual service charge to determine if the current annual rate requires adjustment to adequately fund SWM Utility requirements. Results of the utility rate structure analysis determined that revenue is currently covering operational expenses with little funding available for capital projects. As such,the SWM Utility needs to consider a rate increase. Another outcome of work done by the Consultant was a proposed change to the utility rate structure from Density of Development to an Equivalent Service Unit system. This proposed change was previously presented to Council in February 2019. The current SWM Rate structure was conceived in 1996 and is based on a range of percent impervious surface per gross area of each parcel, referred to as density of development. Each parcel falls into a flat rate that is divided into seven classes: residential,very light, moderate, moderate heavy, heavy,very heavy, and streets. While this rate structure does consider the amount of impervious surface, it does not adequately correlate the impact of impervious surface to the stormwater drainage system. In addition, this 93 September 9,2019 Land Use and Transportation Committee Ordinance: Amending the Storm and Surface Water Utility Rate Structure Page 2 structure perpetuates inequities among customers at the extreme ends of each class range. For example, a non-residential property that is 19% impervious would pay significantly less than a similarly sized property that is 21% impervious, even though they have comparable amounts of impervious area. The consultant recommended that the City change to a more commonly used approach to stormwater utility rates,the Equivalent Service Unit, which administers charges based on actual impervious surface area. SWM Staff concurred with this approach and provided a briefing to Council in February 2019 to determine if this approach could be considered under the rate structure analysis and incorporation into the amended ordinance. For the financial analysis of the rate structure,the Consultant utilized the current financial status of the SWM Utility,the updated CIP plan,the gap analysis done under this project to identify programmatic needs in order to fully meet NPDES Phase II permit requirements, and the goals and policies set forth when the utility was established. The gap analysis provided three levels of service: minimum level, moderate level, and enhanced level. The Consultant was asked to run four scenarios to determine the SWM Rate structure necessary to meet requirements and goals of the SWM Utility. Each scenario was run under the current rate structure and the updated Equivalent Service Unit approach. Results are included in Attachment 1. The scenarios for each approach are: Scenario 1: Minimum level of service with Priority Capital projects from the updated CIP plan incorporated. Scenario 2: Minimum level of service with the full updated CIP plan incorporated, Scenario 3: Moderate level of service with Priority Capital projects from the updated CIP plan incorporated. *Scenario 4: Moderate level of service with full updated CIP plan incorporated. *Recommended scenario. RECOMMENDATIAN Based on the work done by the Consultant,the recommendation is to amend the SWM Utility Rate Structure ordinance, Attachment 2, as follows: 1. Discontinue the tiered structure for the SWM Utility fee and change to the Equivalent Service Unit rate structure. 2. Approve Scenario 4(ESU Approach)rate per ESU to be effective January 2021 through December 2028. 3. Discontinue rate discount for maintenance of stormwater control facilities, private retention/detention ponds, and surface waters that function as stormwater control facilities. (Maintenance of private stormwater drainage infrastructure is a requirement under FWRC 16.35.010 and as such, this current discounted of the SWM Utility fee is not recommended. As the SWM Utility fee is determined by impervious surface, this current discount does not have a correlation to the impact on the drainage system.) 4. Identify which City owned or leased parcels provide direct support to the SWM Utility for determination of a SWM Utility fee waiver on those parcels. 5. Incorporate a maximum allowed rate adjustment of 50% of the assessed SWM Utility fee on parcels owned or leased by a public-school district. NOTE: Another recommendation under the SWM rate study was to add a System Development Charge (SDC). This recommendation is not included within the update of this ordinance. As this fee is to be 94 September 9,2019 Land Use and Transportation Committee Ordinance: Amending the Storm and Surface Water Utility Rate Structure Page 3 included within the 2020 City of Federal Way Fee Schedule and requires changes to FWRC 19 Division III, Mitigation and Fees, it will be presented to the Planning Commission and City Council for consideration in October 2019. 95 m� � a a $ Ste'•m m S N $ »» w+en 6 w«s W a s R p 919 Eg C3 N o E N m L O N .. E rnrn d o� mT E ig �+i E _ T® pt m'1' } z wi E R 'e.p¢>L'� CqC _ d m d d F ORDINANCE NO. AN ORDINANCE of the City of Federal Way,Washington,relating to changing the policy and rate structure for the Storm and Surface Water Utility; amending FWRC 11.40.030, 11.40.100, 11.45.010, 11.45.020, 11.45.030, and 11.45.070; repealing FWRC 11.40.050, 11.40.080, and 11.40.090; and adding a new section to Chapter 11.40 FWRC. (Amending Ordinance Nos. 14-775, 07-571, 06-544, 02-433, 96-277, 91- 117, and 90-32) WHEREAS,Chapter 35.67 RCW authorizes the City to establish a Storm Water Utility;and WHEREAS, the City of Federal Way established a Storm and Surface Water Utility by Ordinance 90-32; and WHEREAS, the Federal Way City Council also established the Storm and Surface Water Utility policy by Ordinance 90-32 to determine a methodology for assessing utility charges; and WHEREAS,the Federal Clean Water Act prohibits discharge of pollutants into waters of the United States (WOTUS); and WHEREAS,the National Pollutant Discharge Elimination System(NPDES)permit program was created by the Clean Water Act to address water pollution by regulating discharges to WOTUS; and WHEREAS, the United States Environmental Protection Agency authorizes State governments to implement the NPDES program; and WHEREAS, the State of Washington Water Pollution Control Law, Chapter 90.48 RCW, regulates discharges from Small Municipal Separate Storm Sewers(MS4s)through the issuance of an NPDES and State Waste Discharge General Municipal Stormwater Permit, referred to as the NPDES Permit; and Ordinance No. 19-. Page 1 of 14 Rev 2/19 97 WHEREAS, all operators of regulated MS4s are required to apply for and obtain coverage under the NPDES permit; and WHEREAS,the Storm and Surface Water Utility is operated by the City of Federal Way and is a regulated MS4; and WHEREAS, the Storm and Surface Water Utility is responsible for meeting all NPDES Permit requirements,which allows for discharge of water collected within the utility's infi astructure to WOTUS; and WHEREAS, the Storm and Surface Water Utility must also comply with state mandated Underground Utility Damage Prevention Act (Call Before You Dig) requirements pursuant to Chapter 19.122 RCW; and WHEREAS,in response to the continuing need to comply with NPDES Permit and Chapter 19.122 RCW utility locate requirements, the City reexamines its practices on a regular basis to determine whether the existing policies and rate structure adequately support meeting federal and state mandates; and WHEREAS, the Federal Way City Council amended the rate structure of the Storm and Surface Water Utility by Ordinance Nos. 91-117, 02-433, and 14-775 to adequately support the necessary maintenance, operations, and capital improvement of the surface and storm water management system; and WHEREAS, the Federal Way City Council amended the rate structure of the Storm and Surface Water Utility by Ordinance No. 96-277 to include a utility tax to fund a transportation bond levied on the provision of utility services within the City; and Ordinance No. 19- Page 2 of 14 Rev 2/19 98 WHEREAS,the Storm and Surface Water Utility conducted an evaluation of the rate and rate structure in 2019 and determined that the current rate structure does not adequately fund the 2019-24 NPDES Permit requirements and 2020-27 Capital Improvement Program; and WHEREAS, the rate structure developed under Ordinance 90-32 was based on tiers of percent impervious surface area; and WHEREAS, the 2019 evaluation of the rate and rate structure identified inequities among customers at the extreme ends of each tiers; and WHEREAS, the 2019 evaluation of the rate structure recommended a new approach that would assess charges based on actual impervious surface area expressed as an Equivalent Service Unit(ESU); and WHEREAS, one ESU shall be equal to the average amount of impervious surface area on single-family residential detached dwelling unit parcels.within the City of Federal Way; and WHEREAS,the City conducted an analysis isolating all single-family detached dwelling unit residential parcels in the database and applied a random number generator equation to all these parcels in order to generate a random parcel list from which the average impervious surface area was calculated; and WHEREAS, the value of the average impervious surface area of single-family residential detached dwelling unit parcels was calculated to be 3,200 square feet; and WHEREAS,under the ESU system,the Storm and Surface Water Utility charge assessed to all other parcels,i.e.,non-single-family detached dwelling unit residential and commercial parcels,is based on the measured actual impervious surface area, expressed as a number of ESUs and calculated as a dollar amount per ESU; and Ordinance No. 19- Page 3 of 14 Rev 2/19 99 WHEREAS, adequate and appropriate rates are necessary for the operation, maintenance, repair, and rehabilitation of failing infrastructure, as well as capital improvements of the storm and surface water management system; and WHEREAS, the Federal Way City Council finds it is in the best interest of the citizens to change the utility rate policy and structure as outlined in Chapters 11.40 and 11.45 FWRC,effective January 1, 2021 through December 31,2028,to fully and adequately support the City's Storm and Surface Water Utility needs and to calculate rates and charges using a more equitable methodology. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Sectiozi 1. FWRC 11.40.030 is hereby amended to read as follows: 11.40.030 Developed properties. It is the finding of the city that developed properties contribute to an increase in surface and stormwater runoff to the surface and stormwater management system i.e. the city's MS4. This increase in surface and stormwater runoff results in the need to establish rates and charges to finance the city's activities in stormwater and surface water management. Developed properties shall be subject to the rates and charges of the surface water management utility based on their contribution to increased runoff. The factors to be used to determine the degree of increased surface and stormwater runoff to the surface and stormwater management system from a particular parcel shall be based ondit-pet�eentage e impervious surface area expressed as Equivalent Service CJnits,_as defined in FWRC 11.40.035• el. Section 2. Chapter 11.40 of the Federal Way Revised Code is hereby amended to add a new section 11.40.035 to read as follows: Ordinance No. 19- Page 4 of 14 Rev 2/19 100 11.40.035Equivalent Service Units. It is the finding of the city that the rate structure dcvelo ed under Ordinance 90-32 was based on tiers of percent impervious surface area and does not adequately correlate the impact of impervious surface to the stonnwater drainage system and the rate structure perpetuates inequities aino cusdiricrs at the extreme ends of each tier; therefore,the Storm and Surface Water Utility 011arge will be assessed based on actual impervious surface area expressed as an Equivalent Service Unit(ESU). An FSU shall beequal to the average amount of impervious surface area on sin4e-family residential parcels within the City of Federal Way. Impervious surface area includes the single-family residence, driveway, walkway. paved areas, and other surfaces that do not allow penetration of stormwater runoff into the ground. The FSU value for the City of Federal Wav has leen calculated to be 3,200 square feet. Section 3. FWRC 11.40.050 is hereby repealed in its entirety. Section 4. FWRC 11.40.080 is hereby repealed in its entirety. Section 5. FWRC 11.40.090 is hereby repealed in its entirety. Section 6. FWRC 11.40.100 is hereby amended to read as follows: 11.40.100 Road systems. It is a finding of the city that city,county and state roads contribute a significant amount of increased runoff to the surface and stormwater management system, which contributes to the need for basin planning, storm drainage control facilities and other related services.However,the city and county roads and state highway programs provide substantial annual programs for the construction and maintenance of storm drainage control facilities, and the roads systems and their associated storm drainage facilities serve as an integral part of the surface and stormwater management system.The Ordinance No. 19- Page S of 14 Rev 2/19 101 rate charged city and county roads and state highways shall reflect the benefit which city and county roads and state highway facilities provide to the surface and stormwater management system and therefore will exclude any system costs associated with capital improvements and on-site retention/detention facility maintenance.T-li rt-erit-agt- f-ifftper-v-ioua fnfor city and e0unt), reads s .14�ftt-e 11t,ways r11 ll 1-,e.--4=.a3f'.f'nitedby dividing__.iareFage . idili of.-..ad..ay and x1,.,ulde« the right of way-.-The seryiee charge shall be deten*iild-4y ^r iheqer-es�r-ead and highwayr-ight of way within the serviee area Per acre identified in FWRC11 45.010 through 11.45.050, Section 7. FWRC 11.45.010 is hereby amended to read as follows: 11.45.010 Basis for rate structure. The sere Stonn and Surface Water Utility charges shall be based on the relative contribution of increased surface and stormwater runoff from a given parcel to the surface and stormwater management system. The en=ous su-faces,moi the acre c rr li l be 135('(1 to :flfll C 1lvfal at;.,a cent,;1.3,r; *,Of;, e,ea .erl qaffaee ,,, i s+,irrvi catz teas.i: llnpervious surface: arca is an appr��priatc measure of a property's contribution of runoff,and provides a rational nexus to service received From a surface water inana rea�pro razn;_thcrcforc,-tlic Storm and Surface Water Utility charge shall be based on impervious surface area.The relative contribution of increased surface and stormwater runoff from each parcel determines that parcel's share of the service charge revenue needs. The service charge revenue needs of the utility are based upon all or any part, as determined by the council, of the cost and expense within the service area of maintaining and operating stormwater control facilities, all or any part of the cost and expense of planning, designing, Ordinance No. 19- Page 6 of 14 Rev 2/19 102 establishing,acquiring,development,constructing and improving any of such facilities,or to pay or secure the payment of all or any portion of any issue of general obligation or revenue bonds issued for such purpose. Section 8. FWRC 11.45.020 is hereby amended to read as follows: 11.45.020 Methodology for determining service charge. The public works director shall determine the Storm and Surface Water Utility charge for each parcel within the service area by the following methodology: (1) Single-family residential detached dwelling unit parcels:The utility shall impose a uniform rate on parcels witli a single-family residential detached dwelling unit_use for the reasons scat forth in Chapter 11.40 FWRC, and because tracking_parcel-specific measurements of impervious area for side-family residential detached dwelling units would add considerable administrative effort and complexity to the rate structure, the rate shall be based on an estimated average amorint of impervious surface area.This average amount of impervious surface area shall be represented by a single Equivalent Service Unit(ESU). Using a random sampling of single family detached dwelling unit parcels within the City, it has been determined that the average impervious surface area of single-family residential detached dwelling unit within the City of Federal Way to be 3,200 square feet;therefore,_the value of a single ESU is determined to be 3,200 square feet of impervious surface area. To qualify for the charge set forth in this subsection, the single-family residential detached dwelling unit use must be the primary use on the parcel,as detennined bathe public works director, and not accesso ] to any other use on the a.� reel.Residential very light `"enfesidential parcel j'fha•1.1`-1' •�3- --ci"f-ur- ti—act".'___- ••l-•arge l • set r+t, in Chapter- 11.40 Cbz R Ordinance No. 19- Page 7 of 14 Rev 2/19 103 (2) All other parcels:The charge basis for all other parcels, i.e.,those parcels that do not qualify for the charge described in subsection (1) of this section, will.be measured by the actual impervious surface area,expressed as a number of ESUS.The rate will be calculated as a dollar amount-per ESU as set forth in FWRC 11.45.030._ shall be _lass.__ e the _p pf:ep_ate _at_ category ,.. PAI RG 11 4 5.030 by their pe nta of inipeFviouss in �_,,..r..„., % (3) Land use codes and data collected from parcel investigations will be used to determine each parcel's per- a tage of impervious surface area ge. k"t Aler- r�ri�c"Gi-tYit'J-t'3 •s assigner{to the n,-.pr-o ate ate .,ta .ter+. ,eFvice s.1i�iT�eI ske-, ` yy ta1i11._be a aleul ated by Fmiltiplyiii t�},• } v i.'F the, Jd��"TI°�'�'Grt1YeLCnr that eatc.rxr,.-.. tot- al 9. FWRC 11.45.030 is hereby amended to read as follows: 11.45.030 Service area annual service charge. There is hereby imposed upon all developed properties an annual Storm and Surface Water Utility charge based on the methodology in FWRC RC 11.45.020, expressed as a number of ESUS multiplied by the rate shownin the seMee_-- __ a an annual ser-.-e_ eharge for 2015 as follows: Equivalent Service Unit Schedule 3,200 square feet of impervicus s.urface 2021 2022 2023 2024 2025 2026 2027 2028 *Annual Rate per ESU "(Excluding Utility Tax) $140.54 $153.18 $166.97 $182.00 $198.38 $216.23 $235.69 $256.90 ***City and Count or State Hi hwa s NIA N/A NIA N/A N/A NIA N/A NIA This table shall be in effect starting;January, 2021 through December-31, 2025. Ordinance No. 19- Page 8 of 14 Rev 2/19 104 COUNCIL MEETING DATE: September 17,2019 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ORDINANCE:RELATING TO SNOW AND ICE POLICY QUESTION: Should City Council approve the ordinance to add new sections to Federal Way Revised Code related to Snow and Ice? COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 9,2019 CATEGORY: ❑ Consent ® Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Desiree Winkler,P.E.Deputy Public Works Director DEPT: Public Works Attachments: Staff Report Ordinance Options Considered: 1. Approve the proposed ordinance. 2. Reject the proposed ordinance and provide direction to staff. MAYOR's RECOMMEND ION: Option 1. ....................... MAYOR APPROVAL: DIRECTOR APPROVAL' ��_ B 13o i t 1 `T �` tl Cos itt Co cit/' ( Initial/Date Initial/Date lnitialtDate COMMITTEE RECOMMENDATION:1 move to forward the proposed ordinance to First Reading on September 17, 2019. Mark Koppang,Committee Chair Jesse Johnson,Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION(S): FIRST READING OF ORDINANCE(SEPTEMBER 17,2019): "1 move to forward approval of the ordinance to the October 1, 2019 Council Meetingfor enactment." SECOND READING OF ORDINANCE(OCTOBER 1,2019): "1 move approval of the proposed ordinance." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# 105 CITY OF FEDERAL WAY MEMORANDUM DATE: September 9, 2019 TO: City Council VIA: Jim Ferrell,Mayor /� FROM: EJ Walsh,P.E.,Director of Public Works 6V/ Desiree Winkler,P.E.,Deputy Public Works Director SUBJECT: ORDINANCE: Relating to Snow and Ice FINANCIAL IMPACTS: This Ordinance does not contain financial considerations which propose an impact. BACKGROUND: During the winter of 2018-2019 the City of Federal Way experienced above average snow and ice accumulation which required an atypically large response by the City. Based on those events we have reviewed our Operations Procedures, Standards, City Code, etc. and compared the same to surrounding jurisdictions to be better prepared for future events. During the review of City Code and comparison to surrounding jurisdictions, several deficiencies were identified as well as a need to incorporate several informal policies that the City has operated under for many years. The primary deficiency identified relates to parking and abandoning of vehicles.The City maintains Primary Snow Routes and City Facilities which are critical to the safe operations by emergency personnel as well as mobility for our residents.Parked or abandoned vehicles on these routes impedes city staff's ability to make them accessible and creates a safety risk to both emergency personnel and the general public.This Ordinance codifies requirements,that when deemed necessary,the City may declare and advertise a Snow Alert which allows the Police Department to immediately remove vehicles for the safe and efficient removal of snow and ice from Primary Snow Routes and City Facilities. The City has operated for many years under the informal policy that the City is responsible for removal of snow and ice from streets and city facilities and that it is the duty of the abutting property owner to remove snow and ice from sidewalks. This Ordinance codifies this informal policy. The City has operated for many years under the informal policy that it is prohibited for a private party to dump snow into a public street. An example could be an entity plowing snow from a parking lot into the public street, obstructing traffic.This Ordinance codifies this informal policy. 106 ORDINANCE NO. AN ORDINANCE of the City of Federal Way, Washington, relating to winter snow and ice removal; adding new sections to Chapters 4.40 and 8.60 FWRC. WHEREAS, the City of Federal Way ("City") is a non-charter code city under Title 35A of the Revised Code of Washington("RCW"); and WHEREAS, FWRC 2.27.030 provides that the Public Works Director or designee shall have charge of and supervision over all City streets; and WHEREAS, winter weather conditions make it necessary and advisable to impose emergency parking restrictions on City streets in order to permit City staff to properly and efficiently remove snow and apply deicing or traction materials to the street surfaces; and WHEREAS, upon public proclamation of a snow emergency the Chief of Police and members of the Federal Way Police Department are to enforce parking restrictions on City streets if, in the discretion of the Public Works Director, or designee, the Chief of Police, or a member of the Federal Way Police Department, a vehicle is impeding the removal of snow or the application of appropriate deicing or traction materials on the roadway or parking lot; and WHEREAS, the City Council deems it necessary to clarify and formalize current practices and responsibilities for snow removal from sidewalks abutting City streets. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 4.40 of the Federal Way Revised Code is hereby amended to add a new section 4.40.040 to read as follows: Ordinance No. 19- Page 1 of 7 Rev 2/19 107 4.40.040 Clearing of Snow. It shall be the drity of the property owner, Iessee, or occupant of property abutting orb street, avenueA��r p_uhlic place, to remove or cause to be removed all snow and ice from the sidewalk iri front of or adjacent to such property to the full width of said sidewalk within 24 hours after such snow or ice has accumulated thereon. Section 2. Chapter 4.40 of the Federal Way Revised Code is hereby amended to add a new section 4.40.050 to read as follows: 4.40.050 Dumpiny, snow- in street prohibited. It is unlawful for any person, by any means, to scrape, plow, pile, dump, push, or deposit snow on, into, or upon any city street, right-of-way, or traffic sign; provided, however, this chapter neither prevents the removal of snow from public sidewalks, nor prohibits the city's snow removal or street maintenance operations. Section 3. Chapter 4.40 of the Federal Way Revised Code is hereby amended to add a new section 4.40.080 to read as follows: 4.40.080 Violation - Penalty. A violation of this chapter is a Class 3 civil infraction and will be enforced as set forth in Chapter 7.80 RCW. Each day a violation continues is a separate offense. Section 4. Title 8 of the Federal Way Revised Code is hereby amended to add a new Chapter 8.60 to read as follows: Ordinance No. 19- Page 2 of 7 Rev 2/19 108 8.60 Snow removal. 8.60.010 Snow alert. A Snow Alert may be declared by the Public Works Director or designee in the event that snow or ice accumulates or is forecasted to accumulate within city limits and when, in the sole discretion of the Public Works Director or designee, vehiclesasked or stranded on Primar SI1oW ROLItes would limit the city's ability to make the roads passable in a timel fashion. A Snow Alert shall be distributed by the city's Public Information Officer. 8.60.020 Primary snow routes. The purpose of Primary Snow Routes is to allow the city unhindered snow/ice removal operations during and following a Snow Alert. All Primary Snow Routes shall be designated and posted on the city's website and may be revised as deemed necessary by the Public Works Director. Any Snow Alert must include a reference to where the Primary Snow Routes can be found. 8.60.30 Prohibited parking after Snow Alert. Parking vehicles upon streets desiwiated as Primary Snow Routes shall be prohibited when a Snow AIert has been placed into effect. Parking on Primary Snow Routes is prohibited from the time a Snow Alert goes into effect until the snow has ceased to fall, snow/ice removal operations have been completed for the entire width of the snow route, and snow/ice is_rio longer forecasted: or the Snow Alert is tenninated by the Public Works Director or his Desioce, Ordinance No. 19- Page 3 of 7 Rev 2/19 109 8.60.40 Parked or stalled vehicles — Removal by police authorized when — Procedure req aired. A. During a declared Snow Alwt members of the federal Way Police Department are authorized to remove or have removed a motor vehicle from the street as an unauthorized vehicle according to the provisions of Chapter 46.55 RCW, when: 1. Any part of the motor vehicle is parked on a portion of a street on which a parking prohibition is in effect; or 2. The motor vehicllcc is arke.f invipIation of�any parking ordinance or moyisioll of law and is interferim—,or about to interfere witll snow or ice removal.Qperatiolls. B. Whenever a Police Officer removes or has removed a vehicle from a street as authorized in this section and the Police Officer knows or is able to ascertain from the registration records the name and address of the owner thereof,_such Police Officer shall _immediately give or cause to beig*ven notice by telephone or in writing to such owner of the fact of such removal and the reasons therefor and of the place to which such vehicle has been removed. C. It shall be the duty of the Police Department to keep a record of each motor vehicle removed in accordance with this section. The record shall include a description of the motor vehicle, its license number, the date and time of its removal, where it was removed from its location, the name and address of its owner and last operator, it known, its final disposition, and the parking; lntrr ctim involved. D. No person shall recover any vehicle removed in accordance with this section except as provided herein._Before the owner or person in charge of such vehicle shall be allowed to recover it from the place where it has been placed or impounded, he or she shall present evidence of his or her identity and right to possession of the vehicle, shall sign a receipt for Ordinance No. 19- Page 4 of 7 Rev 2/19 110 its return, shall pay the cost of removal, and shall pay any cost of storage accrued for each clay or portion thereot. until paid, these charges constitute alien on the vehicle which maybe enforced in the same manner as a chattel lien in accordance with the12rovisions of Chapter 60.08 RCW. E. This section shall be supplemental to any other rovisions of law gTanfing members of the Police Department authority to remove motor vehicles. 8.60.50 Abandoned motor vehicle—leaving in roadway prohibited —towing,required. During a declared Snow Alert, whenever a vehicle becomes stalled for any reason, whether or not in violation of this chapter, within_any_travelway an any city street on which there is a covering of snow, sleet, or ice, the person operating such vehicle shall take immediate action to have the vehicle towed or removed from the roadway. No person shall abandon or leave a vehicle in the roadway of a street, regardless of whether the person indicates that the vehicle is stalled, except for the purpose of securing assistance during the actual time necessary to go to a nearby place to gain assistance and return without delay. Vehicles that are parked entirely within designated parking areas on public streets not classified as a Primary Snow Route are exempt from this section. Section 5. Severability. Should any section, subsection, paragraph, sentence, clause, or phrase of this ordinance, or its application to any person or situation,be declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this ordinance or its application to any other person or situation. The City Council of the City of Federal Way hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or Ordinance No. 19-. Page S of 7 Rev 2/19 111 more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 6. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 7. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 8. Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage and publication, as provided by law. PASSED by the City Council of the City of Federal Way this day of 20 [signature page follows] Ordinance No. 19- Page 6 of 7 Rev 2/19 112 CITY OF FEDERAL WAY: JIM FERRELL, MAYOR ATTEST: STEPHANIE COURTNEY, CMC, CITY CLERK APPROVED AS TO FORM: J. RYAN CALL, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 19- Page 7 of 7 Rev 2/19 113 COUNCIL MEETING DATE: September 17,2019 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: WILD WAVES HOLDINGS LEASE AGREEMENT POLICY QUESTION: Should City Council approve a lease agreement with Wild Waves Holdings and authorize execution of the agreement? COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 9, 2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: est ive Winkler,P.E. Deputy Public Works Director DEPT: Public Works Attachments: Staff Report Options Considered: 1. Approve the proposed lease agreement with Wild Waves Holdings for an initial period of ten (10) years and authorize execution of the agreement. 2. Reject the lease agreement and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: S 9 DIRECTOR APPROVAL: `1 Co nirt C ncii I itial/date Initial/Date initial/Da c COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September 17, 2019 consent agenda for approval. Mark Koppang,Committee Chair Jesse Johnson,Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION(S): "I move to approve a lease agreement with Wild Waves Holdings and authorize execution of the agreement." 113ELOK TO HE f'Or41PLET6'D BY CITY CLERK'SOf•FICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# 114 CITY OF FEDERAL WAY MEMORANDUM DATE: September 9,2019 TO: City Council VIA: Jim Ferrell,Mayor FROM: EJ Walsh,P.E.,Director of Public Works Desiree Winkler,P.E.,Deputy Public Works Director SUBJECT: Wild Waves Holdings Lease Agreement FINANCIAL IMPACTS: In consideration of the lease agreement,Wild Waves Holdings is agreeing to pay the City$4,235.66 and a 12.84%leasehold tax in year 1 of the lease. Each subsequent year the lease payment will be adjusted by the MSRC June CPI-U for the Seattle-Tacoma-Bellevue Region. BACKGROUND: Wild Waves Holdings and the previous owners of Wild Waves Theme Park have had an agreement with the City to lease a portion of the Right of Way along Milton Road for many years. The previous agreement has expired and a new agreement is required to be executed to allow the continued lease of the Right of Way. The Right of Way is not currently being used for Milton Road,however is required for construction of the ultimate cross section.Until such time that Milton Road is expanded,the City does not require the use of this property. As part of the agreement,Wild Waves Holdings has agreed to make an annual lease payment and be responsible for maintaining the associated area.Additionally,the lease contains terms that if the City elects to construct, or causes construction, of improvements to Milton Road Wild Waves Holdings will need to remove their improvements and allow for said construction. The proposed lease is for a period of ten(10)years. 115 COUNCIL MEETING DATE: September 17,2019 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: FEDERAL WAY LINK EXTENSION TASK ORDER#2 POLICY QUESTION: Should the City Council authorize the Mayor to execute Task Order#2 for the Federal Way Link Extension Project between the City and Sound Transit for City services and costs related to project review and permitting, and authorize a total of up to four term limited temporary positions funded by the Task Order? COMMITTEE: Land Use,and Transportation MEETING DATE: September 9, 2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Tony Doucette, P.E., City Liaison to Sound Transit rb DEPT: Public Works Attachments: Staff Report Federal Way Link Extension Task Order#2 Options Considered: 1. Authorize the Mayor to execute Task Order#2. 2. Do not authorize the Mayor to execute the Task Order and provide direction to staff. MAYOR'S RECOi IMEND TION: Option 1 MAYOR APPROVAL: 'j DIRECTOR APPROVAL:Wlllf Co minef C:nunei Initial/Dau; Initial/Date Enitiall! to COMMITTEE RECOMMENDATION: I MOW to forward Federal Way Link Extension Task Order #2 to the September]7, 2019 consent agenda for approval. Mark Koppang,Committee Chair Jesse Johnson,Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION: "I move approval of Federal Way Link Extension Task Order #2, effective September 1, 2019 through December 31, 2024, and authorize the Mayor to sign said agreement. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# 116 CITY OF FEDERAL WAY MEMORANDUM DATE: September 9,2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E.,Public Works Director Tony Doucette,P.E., City Liaison to Soulkra�nsit SUBJECT: Federal Way Link Extension Task Order#2 Financial Impacts: The revenue to the City for Federal Way Link Extension Task Order #2 will be $4,940,000 and will be credited to the Public Works and Community Development Departments. The cost to the City to receive the funds is anticipated to be equal to the revenue over the life of the Task Order. Upon completion of the Task Order#2, there will be no future revenue or costs. BacklZround Information: The City of Federal Way and Sound Transit have been working cooperatively for several years to plan and preliminarily design the Federal Way Link Extension Project(FWLE). The City and Sound Transit approved a Development Agreement in 2019 that identified the project location, project elements, station layout, surplus property development goals, development standards, and the design,permitting and inspection process. This Task Order#2 and staffing authorization will provide the funding to achieve the goals and objectives identified in the Development Agreement. The City and Sound Transit entered into the City Services Agreement in July of 2017 to reimburse City staff for time on the project. To-date, staff have worked under Task Order#1 for planning, procurement and preliminary design services. In June of 2019, Sound Transit selected Kiewit, Inc. as the design- builder to deliver the FWLE Project. Task Order#2 under the City Services Agreement will allow the City to be reimbursed for staff time and permitting fees for the following project phases: 1. Early Design Review 2. Design Review an Construction 3. Systems/Rail Activation/Project closeout Sound Transit will pay the City in nineteen (19) quarterly installments with amounts outlined in Attachment 3 of Task Order#2 for a total amount of$4,940,000 for staff time and permit fees related to the FWLE Project. Payments will be made on a quarterly basis with payments beginning for the 3rd Quarter of 2019 and the last payment due in the second quarter of 2024. The final payment shall be due with the completion of construction inspection activities, resolution of punch list items, and certificates of occupancy issues. No additional Task Orders are expected for the project. To provide the design review, permitting and inspection services,the task order will fund up to four(4.0)term-limited temporary positions between the Public Works and Community Development Departments or allow City staff to utilize consultant resources. This staffing authorization will extend only for the duration Sound Transit funding. Rev.6/2019 117 Final Draft 8/29/19 CITY SERVICES AGREEMENT(GA XXXX-17) BETWEEN THE CITY OF FEDERAL WAY AND SOUND TRANSIT FOR CITY SERVICES AND COSTS RELATED TO FEDERAL WAY LINK EXTENSION PROJECT REVIEW AND PERMITTING Task Order 2: Design Review and Construction Services Support(through project close-out) This Task Order is issued under the City Services Agreement between the City of Federal Way and Sound Transit for City Services and Fees related to Federal Way Link Extension (FWLE) Project Review and Permitting dated July 17, 2017. This Task Order establishes the scope, schedule, and budget including staffing and permitting fees, through Project construction and close-out, scheduled to occur in 2024. In the event the project schedule extends beyond 2024,the City and Sound Transit will evaluate the need for additional funding. The City agrees to perform the Services in the manner set forth in this Task Order. The terms and conditions of the City Services Agreement are incorporated into this Task Order unless expressly modified below. This Task Order shall be effective as of the date signed by Sound Transit. Project Description. This Task Order covers city work and fees during the Early Design Review, Design Review and Construction, and Systems/ Rail Activation/Project Closeout Phases. City involvement will include a City Project Liaison (as variously described in Design-Build Contractor documents and in the City's Development Agreement with Sound Transit) and other staff whose role it will be to expedite processes related to Design-Build Project delivery, including design review, permitting, and inspection. • Attachment 1:Task Order Scope of Work(Pre-Construction and Construction Services Support) • Attachment 2: Project Preliminary Permitting Plan • Attachment 3: Achievement Milestones and Payment Plan The authorized representatives of the parties have agreed to the terms of this Task Order by signing below. For the City For Sound Transit Signature Signature Title Title Date Date Approved as to Form: Approved as to Form: City Attorney Sound Transit Legal Counsel Task Order 2 Page 1 GA XXXX-18 118 Task Order 2-Attachment 1 Pre-Construction and Construction Services Support:Scope of Work Overview. The scope of this Task Order 2 identifies City tasks associated with preparations for issuance of the Design-Build Contractor Notice-to-Proceed (NTP),final design, permitting, heavy construction and Project close-out, scheduled to occur in 2024, as well as all permitting and approvals. This Task Order is defined to cover the range of tasks below from September 2019 through March 31, 2024 in order to provide certainty and predictability to both the City and Sound Transit by clarifying workload and cash flow payments, expeditiously conducting Project reviews and permitting, and ensuring Project delivery and closeout within the lifetime budget Total Compensation for City Services. Sound Transit will pay the City a fixed fee in the amount of four million nine hundred forty thousand dollars($4.94 million) for City costs associated with the scope of this Task Order 2. Payments will be made on a quarterly basis as noted in Attachment 3. This payment shall be inclusive of: • Permitting: All permit fees and approvals and related costs. The City agrees that it will not separately charge Sound Transit additional permit or approval-related fees. The scope of this Task Order 2 includes anticipated City activities necessary to facilitate all permits and approvals required for completion of the FWLE Project as identified during the procurement process. As part of the Development Agreement between the City and Sound Transit,the Parties prepared a Preliminary Permitting Plan that identified anticipated permits and is included as Attachment 2 to this Task Order. The Plan includes timelines and milestones for City review and approval of Project permit submittals. Sound Transit's Design-Build Contractor will further refine and finalize the Preliminary Permitting Plan to create a Final Permitting Plan that will be reviewed and approved by the City as detailed in the Development Agreement.The Final Permitting Plan will provide a framework that supports approval of construction permits within mutually agreed upon timeframes that support the overall Project schedule. • Staffinu: All staffing and staff related costs necessary to support the overall project schedule and as detailed in this Task Order. Staffing is required to support the following four phases: Phase 1: Early Design Review: This phase covers staffing services for review of early submittals beginning in September 2019 and continuing through to December 2019. Phase 2: Design Review and. Construction: This phase covers staffing services through the entirety of the final design and construction phase, which is estimated to begin in January 2020 and to conclude in September 2023. This phase also includes design review, permitting, inspections, and testing. Phase 3: 5 ysy_tenis 1 Rail Activation /Protect CiOseout: This phase covers staffing services from the conclusion of heavy construction until the following three conditions are met: 1) construction inspection activities end, 2) punch list items are accepted via a letter from the City, and 3) building inspection services end and the last Certificate of Occupancy is issued. Costs of permitting and staffing will be paid to the City and are reflected in the respective payment estimates below. Invoicing and Payment. Payments will be made to the City under this Task Order 2 as follows: • Staffing and Permitting Costs: Sound Transit shall pay the City a total of four million nine hundred forty thousand dollars ($4.94 million)to cover all staffing and permit related costs.This shall be paid to the City in nineteen (19) payments detailed in Attachment 3. Eighteen (18) payments will be paid within 30 days of submission for work completed in the previous quarter, Task Order 2 Attachment 1 GA XXXX-18 Page 1 119 starting in Quarter 4 of 2019 and ending in Quarter 2 of 2024. The final payment (191h of 19 payments) will be made payable upon achievement of the following: 1) construction inspection activities end, 2) punch list items are accepted via a letter from the City, and 3) building inspection services end and the last Certificate of Occupancy is issued. If completion of these items occurs later than Quarter 2 of 2024, payment will be made 30 days after completion of the items.The payment plan is captured in Attachment 3. • City Invoicing:The City shall submit to Sound Transit quarterly progress reports and an invoice for the quarterly payment as described above. Progress reports must describe services provided by the City during the payment period, including progress made and work completed toward agreed upon activities and milestones identified in Attachment 3. Scope of Work. A. Project Management and Administration. A.I. Management and Administration. The key purpose of this task is to provide accurate and timely project administration and production of quality work products to allow for Sound Transit's design and construction of the Project. This task will be continuous throughout the duration of this Task Order and through Project closeout scheduled for 2024 and includes the work necessary to set up and participate in meetings, design reviews, construction progress meetings, quarterly invoicing, monitoring and reporting progress, and providing overall Project coordination. The Parties anticipate that work plans will be developed as the Project proceeds to provide greater specificity on tasks and durations of activities, which will allow for the flexibility needed to respond to the Design-Build construction process. These work plans may be produced for milestone phases, on an annual or other basis as mutually agreed by the Parties. Deliverables • Provide quarterly invoicing and progress reporting and ongoing project management activities. • Develop and/or refine, in collaboration with Sound Transit, annual or milestone City work plans detailing City support to be provided to the Project. A.?_,_ Cizy_Project Liaison. The key purpose of the City Project Liaison is to participate in and facilitate the intensive coordination with Sound Transit required to deliver the FWLE Project. The City Project Liaison will be co-located at least 50%of the time at the project office. This Task Order presumes that the City Project Liaison position will be funded by Sound Transit at 100%of an FTE. Given the mutual interests of both Sound Transit and the City in ensuring the City Project Liaison is qualified and effective in discharging their duties, the City shall consult with Sound Transit on the best-qualified candidate should this position need to be refilled. Deliverables • Colocation of City Project Liaison • Provide job description for the City Project Liaison • Select the best-qualified candidate for the position. A.3. Coordination and Communication. The key purpose of coordination and communication during all phases is to participate with Sound Transit to effectively deliver the Project. Activities include Task Order 2 Attachment 1 GA XXXX-18 Page 2 120 participating in project coordination meetings and preparing for and/or following up on key topics to advance resolution of issues that may arise during delivery of the Project. Deliverables ■ Attend Sound Transit project coordination meetings.' B. Phase 1: Early Design Review. B.1. Over-the-Shoulder Design Review. The key purpose of this task is for the City's Project Liaison to __.........,-._.._nom... -- -- participate in the design review process, working closely with Sound Transit and Sound Transit's Design- Build Contractor to ensure timely review of Design-Build Contractor designs and materials and resolution of identified issues. The City Project Liaison will be at least part-time co-located at the Project office during this phase and through Project heavy construction, and their primary function will be to identify and resolve issues to support the design process and development of plans that satisfy the City's permitting requirements. Sound Transit will provide a co-located working space for the City Liaison at no cost to the City. Deliverables • Co-location of City Project Liaison at Sound Transit's construction project office,with the amount of time spent to be determined based on Project workload. • Attend construction progress and other meetings. • Participate in resolving issues resulting from review of Design-Build Contractor design submittals. B.2. Review of Design-Build Contractor Submittals. As part of this task,the City will participate in Sound Transit's review of Design-Build Contractor design submittals, pursuant to commitments made in the City's Development Agreement and as part of fulfilling commitments for expeditious Project permitting. Close coordination through regularly scheduled meetings referenced in Section A.1 of this Task Order and additional meetings as needed will be necessary to advance, review, and communicate issues with the City and to seek feedback or concurrence from the City. The City will be responsible for performing reviews of document submittals and returning unified and coordinated comments from all relevant City departments within a timeframe mutually agreed upon with Sound Transit staff. If for any reason the City requires additional review time,the City will notify Sound Transit as soon as possible. Deliverables • Provide consolidated and coordinated comments on Design-Build Contractor Design submittal packages, consistent with the Design-Build Contractor's final Project Permitting Plan. • Review and submission of consolidated comments on other Design-Build Contractor submittals, including but not limited to: o Transportation Management Plan. o Maintenance of Traffic Plan(s). o Construction Noise and Vibration Mitigation Plan. o Construction Outreach and Communication Plan. 6.3. l3eview/Approve Design-Build Contractor Final Permitting; Plan. The City will participate in the development, review, and approval of a Final Permitting Plan submitted by Sound Transit's Design-Build Contractor. The Plan will include City commitments for timely and expedited review of design and permit submittal packages. Task Order 2 Attachment 1 GA XXXX-18 Page 3 121 Deliverables • Submit consolidated and coordinated comments on Design-Build Contractor draft Project Permitting Plan. • Work in good faith to resolve comments on draft Project Permitting Plan. • Approve final Design-Build Contractor Project Permitting Plan. B.4. Permitting Early Work. There will likely be activities during this phase requiring the issuance of City permits. The following activities are currently anticipated: B.4.1. Permitting for Early Demolition. Sound Transit began the process of acquiring property needed for Project construction and operation in 2017. Some of the properties being acquired in the City have structures that will require demolition as part of Design-Build Contractor activities. The key purpose of this activity is to coordinate on the demolition permitting process. Deliverables • Support process to expedite permits required for demolition activities consistent with the final Project Permitting Plan. B.4.2. Permitting for Early Foundation Constf uction. Under this task, City staff will work with Sound Transit and its Design-Build Contractor to review and permit early work in accordance with code regulations to allow for installing structural and other foundations in advance of heavy construction. Deliverables • Support process to expedite permits required for installation of structural and other foundations consistent with the final Project Permitting Plan. 8.4.3. Permitting far Clearing and Gra ciitig. Under this task, City staff will work with Sound Transit and its Design-Build Contractor to review and permit early work clearing and grading the Project in advance of heavy construction. Deliverables Support process to expedite permits required to begin clearing and grading work. B.S. Early Utility Relocation. City staff will work with Sound Transit and its Design-Build Contractor to review and approve plans for early work to relocate utilities in advance of Project heavy construction. Deliverables • Expedited review and approval of early utility relocation plans and submittals. B.6. Stormwater Coordination. Under this task, City staff will work with Sound Transit and its Design- Build Contractor to refine design of stormwater infrastructure constructed as part of the Project to handle stormwater runoff generated by the Project. Deliverables • Expedited review and approval of infrastructure that will be constructed as part of the Project to manage stormwater runoff within City rights-of-way. C. Phase 2: Design Review and Construction. D.1. Permittin . Consistent with the Final Project Permitting Plan, developed during the early construction phase, the City will provide timely review and processing of Design-Build Contractor permit submittals to support the design/build construction approach and the overall construction schedule. Task Order 2 Attachment 1 GA XXXX-18 Page 4 122 Deliverables + Expedite permits as issued to Sound Transit's Design-Build Contractor for Project construction. C.2. Design Review of Chane Orders. As part of this task, City staff will review design revisions associated with change orders, as requested by Sound Transit,that affect City rights-of-way or for which the City may have permitting authority. Deliverables + Provide design review of elements included in Project Change Orders, as requested by Sound Transit. • Submit consolidated and coordinated comments on design revisions associated with Project Change Orders to Sound Transit on a timeline mutually agreed to and based on the magnitude of the Change Order proposed. C.3. Project Inspection..ction. The reimbursement of City staff time for Project inspection activities will focus on infrastructure constructed as part of the Project that will be under the City's eventual ownership and control, and activities with required inspections per the Federal Way Revised Code (FWRC) outlined in the Development Agreement to support the process of acceptance. The following categories have been identified for City inspection services and should be used by the City for the purposes of administration and progress reporting. C.3.1. Right-of-way Inspection C.3.2. Civil/Utilities/Grade and Fill Inspection C.3.3. Tree Replacement/ Landscaping Inspection C.3.4. Stormwater Inspection C.3.5. BUilding Insoectlon {Foundations, Walls, Str'i)ttUral, Code Compliance) C.3.6. Mechanical Inspection C.3.7. Structural Inspection C.3.8. Electrical Inspection C.3.9. Plumbing inspection C.4. Utility Relocation. During this phase, City staff will be asked to participate in the utility relocation process for City-owned facilities located on City property or within public rights-of-way. The City will work with Sound Transit and its Design-Build Contractor to provide timely review of plans submitted and to perform required site inspection activities. • Review, approval, and inspection, as needed, of utility relocation plans and submittals. C.5. L=ire, Life, and Safety Coordination. South King County Fire and Rescue (SKF&R) will be the lead agency reviewing fire, life, and safety design elements and City staff may be asked to coordinate with SKF&R during review of fire, life, and safety issues as they relate to Project design and construction. Deliverables • Coordinate with SKF&R as needed to consolidate input and comments on Project issues as they relate to fire, life, and safety. C.6. Maintenance of Traffic incl Transportation. Under this task, City staff will be asked to review and approve maintenance of traffic (MOT) and other plans for temporary traffic controls proposed by Sound Transit's Design-Build Contractor. Deliverables Task Order 2 Attachment 1 GA XXXX-18 Page 5 123 • Attend MOT and other meetings to discuss maintenance of traffic and transportation. Review and approve MOT submittals provided by Sound Transit's Design-Build Contractor. C.7. Right-of-Way (ROW). The purpose of coordination between the City and Sound Transit during this phase is to track and facilitate the process of required vacation of City rights-of-way and the dedication and recordation of property transfers that may be made between the Parties. Deliverables • Recordation of property transfers. D. Phase 3: Systems/ Rail Activation/ Project Closeout. D.I. Electrical Inspection In this task, the City will work in close collaboration with Sound Transit construction staff to inspect electrical systems installed at Light Rail Transit (LRT)station areas, specifically, in station garages and in LRT stations. D.2. Fire, Life, and Safety Inspection. In this task, SKF&R will be the lead agency for fire, life, and safety inspections and the City will coordinate with SKF&R inspections of structures and other elements constructed as needed to ensure that fire, life, and safety measures are certified, as appropriate. D.3. Noise Monitoring/Testing. In this task, the City will participate with Sound Transit in the implementation and review of any noise monitoring and/or testing that may be required as part of constructing noise walls or other mitigations to minimize LRT-generated noise. D.4. Acceptance of Citv Protect Infrastructure. In this task,the City will work with Sound Transit construction staff to appropriately document the acceptance of City infrastructure constructed as part of the Project. D.5. Certificates of Occu�n . The City will work with Sound Transit to ensure timely issuance of certificates of occupancy upon fulfillment of all code requirements for Project infrastructure, including LRT stations, park-and-rides, and other occupied structures. Deliverables ■ Punch list items are accepted via a letter from the City. • Building inspection service end and the last Certificate of Occupancy is issues as appropriate. • Acceptance of record as-built drawings. 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[Project Manager Name] [Title] Task Order 2 Attachment 3 GA XXXX-XX 130 Task Order 2 Attachment 3 Achievement Milestones and Payment Plan Payment Progress Detail Template (Please Submit with each invoice) Invoice #: Period covered: PHASE 1: Early Design Review Key City Activities Achievement Milestones ■ Participate in the development, review, and • City Liaison is co-located at Sound Transit's approval of a Final Permitting Plan including the construction project office development of an agreed to process for • Final Permitting Plan approved by Sound expedited permit review and approval Transit and City including the process to • Participate in the timely review of design expedite permit review submittals of early work and return consolidated • Final Contractor mitigation plans approved by and coordinated comments from all relevant Sound Transit and the City City departments • City issues permits needed to begin early • Participate in resolving issues resulting from construction activities, such as demolition and review of the design submittals clearing and grading, to support Project • Review and approve other Contractor required schedule plans • Review and approve plans for early work to relocate utilities • Provide accurate and timely project administration and coordination • Participate in project coordination meetings Please insert narrative summarizing activities and progress towards achievement milestones: Task Order 2 Attachment 3 GA XXXX-XX 131 Task Order 2 Attachment 3 Achievement Milestones and Payment Plan Payment Progress Detail Template (Please Submit with each invoice) Invoice #: Period covered: PHASE 2: Design Review and Construction Key City Activities Achievement Milestones • Participate in permit-focused, over-the- • City issues permits needed for heavy shoulder, discipline-specific meetings described construction activities, including site in the D-B Permitting Plan construction, building, and trade permits, to • Provide timely review and processing of design support Project schedule and permit submittals in a way that supports the construction approach and the overall construction schedule • Participate in resolving issues resulting from review of the design submittals • Review change orders as requested that affect City rights-of-way • Provide timely inspection activities on infrastructure constructed as part of the Project that will be under the City's ownership Please insert narrative summarizing activities and progress towards achievement milestones: Task Order 2 Attachment 3 GA XXXX-XX 132 Task Order 2 Attachment 3 Achievement Milestones and Payment Plan Payment Progress Detail Template (Please Submit with each invoice) Invoice#: Period covered: PHASE 3: Systems/Rail Activation/Project Closeout Key City Activities Achievement Milestones • Track and facilitate the process of required • Heavy construction and inspection activities vacation of City rights-of-way and dedication end and recordation of property . Punch list items are accepted via a letter from • Resolve any outstanding issues as they arise the City • Review and accept record drawings • Building inspection services end and the last • Complete Acceptance of Work activities such as Certificate of Occupancy is issued as by issuing letters of acceptance appropriate • Complete and document inspections to ensure permitted work is executed according to permit requirements Please insert narrative summarizing activities and progress towards achievement milestones: Task Order 2 Attachment 3 GA XXXX-XX 133 COUNCIL MEETING DATE: N/A ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA SILL SUBJECT:REPORT ON PROGRESS WITH AIRCRAFT ISSUES POLICY QUESTION: None COMMITTEE: Land Use and Transportation MEETING DATE: September 9,2019 CATEGORY: ❑ , Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resa Trion: X Other v STAFF REPORT BY: Bill Vadino, Policy Advisor/4A(_ DEPT: Mayor's Office Attachments: Staff Report Options Considered: N/A MAYOR'S IIE(-'0'vIMEND ION: N/A MAYOR APPROVAL: ' 3 DIRECTOR APPROVAL: _ N/A Com tines Cou it Initial/Date InitiairDate Initinll ate COMMITTEE RECOMMENDATION:N/A Mirk Kopp.Itig,Coini-nittee Chair Jesse Johnson,Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION:N/A (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# 134 CITY OF FEDERAL WAY MEMORANDUM DATE: September 9, 2019 TO: Land Use&Transportation Committee(LUTC) VIA: Jim Ferrell,Mayor FROM: Bill Vadino,Policy Advisor ��--- SUBJECT: Report on progress with airport issues BACKGROUND: The LUTC will be briefed on airport issues including: • Status of the Sea-Tac Stakeholder Advisory Round Table(StART). • Update from August(pre-suspension) meeting of the StART Aviation Noise Working Group. • Progress report on the Washington State Department of Commerce study on Sea-Tac Airport impacts and brief highlights of their Public Involvement Meeting on July 241h. • Update on proposed aviation related Federal legislation to be introduced by Congressman Adam Smith. 135