2019-09-03 Council Min - Regular CITY OF
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REGULAR MEETING MINUTES
Council Chambers - City Hall
September 3, 2019 — 6:30 p.m.
1. CALL MEETING TO ORDER
Mayor Ferrell called the meeting to order at 6:32 p.m.
City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Susan Honda, Councilmember Lydia
Assefa-Dawson, Councilmember Jesse Johnson, Councilmember Hoang Tran, Councilmember Mark
Koppang, Councilmember Martin Moore, and Councilmember Dini Duclos.
City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney.
2. PLEDGE OF ALLEGIANCE
Mayor Ferrell led the flag salute.
3. PRESENTATIONS
a. Police Department Swearing In Ceremony
Police Chief Andy Hwang introduced Officer Alexander Clark who was recently hired as a
lateral officer; the Chief also provided his law enforcement background. Mayor Ferrell
administered the Oath of Office and congratulated Officer Clark.
b. Proclamation: Constitution Week September 17-23
Deputy Mayor Honda read and presented the proclamation to Sally Jarvis who represents
the Daughters of the American Revolution. Ms. Jarvis spoke regarding the importance of
women in history and of understanding the intent and significance of the Constitution.She
recognizes how important democracy is and honors those individuals who began a nation
through this document.
c. Proclamation: National Recovery Month
Mayor Ferrell noted due to unforeseen circumstances,this proclamation will be presented
at the next regular meeting.
d. Certificate of Recognition
Parks Director John Hutton introduced Federal Way Soccer Association President Josh
Cheatham and Federal Way Soccer Association Fields Director George Pfeiffer. Mr.
Hutton, along with Councilmember Johnson, presented Mr. Cheatham and Mr. Pfeiffer
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with a certificate of recognition for their generous donation of $50,000 towards the field
turf replacement at Saghalie Field,which broke ground today. Mr. Cheatham thanked Mr.
Hutton and Councilmember Johnson forthe recognition and the longtime partnership with
city staff and leadership from the elected officials over the years. He extended kudos to
the Parks Department for the number of hours they put in to make that facility great and
the Federal Way Soccer Association is proud to help maintain it.
e. Certificates of Appointment: Senior Advisory Commission
Deputy Mayor Honda read the certificates of appointment as Councilmembers assisted
with distribution of certificates and congratulated the new Commissioners. Deputy Mayor
Honda noted their first meeting is scheduled for Thursday, September 5 at City Hall. The
Council is very excited to see this committee begin working.
f. Certificates of Appointment: Diversity Commission
Councilmember Johnson read and presented certificates of appointment to newly
appointed commissioners.
g. Mayor's Emerging Issues and Report
Back-to-School Safety Briefing: Police Chief Hwang briefed Council and the community
on important safety reminders with school beginning this week. He reminded drivers to
take special care when approaching school zones and student bus stops. He also noted
distracted driving and younger inexperienced drivers continue to be of concern. He
reviewed an illustration outlining which roadway conditions allow for legal passing of a
stopped school bus.
Mayor Ferrell reported on the recent Federal Way Public Schools New Teacher Breakfast
he attended on August 12. He noted many upcoming events in the community including:
the Groundbreaking Ceremonyfor the DaVita building on September 9;the Quarterly City
Update at the Chamber on September 10; the 9-11 Ceremony at South King Fire &
Rescue Station 64 on September 11; Experience the Difference Food and Beverage
Showcase at the Performing Arts & Event Center on Sept 12; Boys and Girls Club
Fundraiser Breakfast on September 17; the Korean Community Quarterly City Update
Meeting at City Hall on September 17; and he reminded everyone to support the Mayor's
Day of Concern food drive at area grocery stores on Saturday, September 21.
h. Council Committee Reports
Finance, Economic Development Regional Affairs Committee (FEDRAC)—Chair Duclos
had no report, as the August meeting was canceled.
Lodging Tax Advisory Committee (LTAC) — Chair Moore announced the next meeting
would be on September 11 at 10:00 a.m. in the Hylebos Conference Room. They will be
discussing a city welcome sign on 348th, the City Center Access Plan, and many big
events coming to Federal Way in the next few months.
Land Use/Transportation Committee (LUTC)—Chair Koppang reported the next meeting
would be Monday, September 9 at 5:00 p.m. He will be attending remotely and there is a
very long agenda including discussions on the FW Link Extension and an airport update
from Bill Vadino.
Parks/Recreation/Human Services/Public Safety Committee (PRHSPS)—Chair Johnson
reported the next meeting is Tuesday, September 10 at 5:00 p.m. in the Hylebos
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September 3, 2019
Conference Room. The agenda includes police contracts and discussions regarding a
new facility locating in Federal Way, and how the city can partner with them and serve the
Latino Community. The Committee will also discuss the prioritization of the Homelessness
Task Force recommendations, After School Programs, and severe weather shelter for
those without permanent housing.
Regional Committees Report (PIC) Councilmember Assefa-Dawson reported the PIC
Committee meeting in August was canceled;the next meeting is September 11. She has
already briefed the Council on and has requested input on the issues they will be
discussing and voting on.
Deputy Mayor reported August was a quiet month for Council and the remainder of the
year will be busy. She encouraged individuals to apply for open volunteer commissions
including the Youth Commission, Parks and Recreation Commission, and the Civil Service
Commission. The next review of applications is the end of September.
4. CITIZEN COMMENT
Dena Hollaway spoke regarding her ongoing concern with the city revenues and expenditures and the
effect it has on essential city services. She expressed concern with the multi-family dwelling limited
property tax exemption which may promote more units to be constructed without paying into property
taxes which fund services such as police, fire, schools, and libraries.
Eldean Montgomery cautioned citizens about the Pacific Highway Post Office and noted her mail
was stolen from the box and has learned a lesson with sending bills through this post office.
5. CONSENT AGENDA
a. Minutes: August 13, 2019 Special and Regular Meeting Minutes
DEPUTY MAYOR HONDA MOVED APPROVAL OF THE CONSENT AGENDA; SECOND BY
COUNCILMEMBER ASSEFA-DAWSON. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
6. COUNCIL BUSINESS
a. Interlocal agreements approving membership in Washington Cities Insurance Authority
(WCIA)
City Attorney Ryan Call briefed Council on the current self-insured coverage. Mr. Call
noted at the time, the principle factor in becoming self-insured was to save money;
however through analysis from 2013 it shows on average, the city did not save money.
He also highlighted the proposed coverage, cost savings and benefits of transitioning
coverage to the industry leader with WCIA. The city was previously covered by WCIA
before withdrawing in January of 2013. He stated the request tonight is to authorize the
citytojoin Washington Cities Insurance Authority(WCIA)and authorize the Mayorto sign
the Interlocal to acquire no-deductible coverage for general liability.
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WCIA Deputy Director Rob Roscoe, Deputy Director WCIA also provided a brief
presentation to the Council. He noted WCIA is member—driven public organization with
155 members. Participating public entities are co-owners of the pool, sharing the core
value of long-term risk management to contain and stabilize long-term costs while
increasing safety.Advantages of WCIA membership include services to assist members
in avoiding and reducing losses through risk management and claim handling; and
stability and transparency in rates.
Mr. Roscoe reviewed the coverage including liability; property and auto; equipment
breakdown, crime and Fidelity, and information security/cyber liability. Experienced in-
house staff will handle claims and risk management.
Councilmembers thanked Mr. Call and Mr. Roscoe and asked various clarifying
questions regarding earthquake coverage, and incidents which would increase costs.
COUNCILMEMBER DUCLOS MOVED TO APPROVE THE PROPOSED INTERLOCAL
AGREEMENTS AUTHORIZING THE CITY TO JOIN WASHINGTON CITIES INSURANCE
AUTHORITY AND TO AUTHORIZE THE MAYOR TO TAKE THOSE STEPS NECESSARY TO
ACQUIRE NO-DEDUCTIBLE COVERAGE FOR GENERAL LIABILITY; COUNCILMEMBER
KOPPANG SECOND. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
b. Federal Way Lieutenants' Association Bargaining Agreement
City Attorney Ryan Call briefed council on the final ratified agreement with the Lieutenants'
Association. Mr. Call noted the current agreement expired December 31, 2018 this
agreement would cover January 1, 2019 to December 31, 2021.
Key points of bargaining agreement include:
• Wages— consistent with Guild wage increases
HRA VEBA—city will set up an account for mandatory contribution by union
members, no city match
• Clarified bereavement leave consistent with Guild contract
• Expanded list of items eligible for reimbursement and streamlined method
of processing claims
• Paid jury duty increased to be consistent with other employees
DEPUTY MAYOR HONDA MOVED APPROVAL OF THE PROPOSED 2019-2020 COLLECTIVE
BARGAINING AGREEMENT WITH THE FEDERAL WAY LIEUTENANTS ASSOCIATION;
COUNCILMEMBER KOPPANG SECOND. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
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c. Civil Action to Collect Money from Rental Agreements
Deputy Mayor Honda noted she will be recusing herself from this item.
City Attorney Ryan Call briefly reported on this item noting the Tacoma City Ballet has used
the Performing Arts& Event Center for performances which fees have not been paid. Ongoing
negotiations have not been fruitful and at this time there is a request to authorize civil action to
enforce the contractual agreement which was in place for these performances.
COUNCILMEMBER DUCLOS MOVED TO AUTHORIZE FILING THE PROPOSED CIVIL ACTION;
COUNCILMEMBER ASSEFA-DAWSON SECOND. The motion passed 6-0 as follows:
Deputy Mayor Honda recused Councilmember Koppang yes
Councilmember Assefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
7. COUNCIL REPORTS
Councilmember Assefa-Dawson reported on the National Foundation of Women Legislature
Conference she attended in Denver relating to the marijuana industry. She referenced the need for
additional research regarding the impact on users and compounds in the products themselves. She
believes more education is needed for the public, especially around youth, to ensure people are
aware of impacts and to ease their concerns.
Councilmember Johnson provided a brief update on the rental inspection program announcing a
Landlord Stakeholder Meeting scheduled for September 25 at City Hall and Renter Stakeholder
Meetings scheduled for September 24 at Sacajawea Middle School and September 26 at Illahee
Middle School. He encouraged stakeholders from both sides of the issues to participate and attend.
Councilmember Tran expressed his pleasure at being home after weeks of traveling. He announced
the medical mobile van will be in Federal Way to serve individuals who do not have permanent
housing. They are scheduled to be at Calvary Lutheran Church on September 12 from 3:30 to 7:30
p.m.; Federal Way Day Center on September 17 from 10:00 a.m. to 2:00 p.m.; and New Hope
Fellowship on September 24 from 10:00 a.m. to 2:00 p.m.
Councilmember Koppang extended appreciation to the Lions Club for the annual Car Show. He
shared itis a great event and they have done a great job over the years drawing people from around
the region to both show and view the car show. He thanked the Parks Department for the Summer
Sounds Concerts stating he enjoyed the great music and Steel Lake Park venue.
Councilmember Moore encouraged individuals to attend the rental meetings to have their voices
heard and allow for a robust conversation. He expressed excitement for the formation of the Senior
Advisory Commission and is pleased the appointments have been made and meetings will begin.
Councilmember Duclos shared she lost a dear friend at Ocean Shores. She had mentored him on
doorbelling and running a race stating he was a good Councilmember and friend.
Deputy Mayor Honda attended the 12th Annual DESNA Cup and presented volleyball awards. She
shared it is the time of year for the Recreation Program book to be sent to residents from the Parks
Department; she highlighted it has programs for people of all ages. She also attended the National
Foundation of Women Legislators and appreciated the interesting group of women she was able to
meet. Her understanding from the conference is that if marijuana is to be used for medical reasons,
additional research needs to be conducted to better understand drug interactions and appropriate
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doses; she came away with both questions and answers.
8. ADJOURNMENT
There being nothing further on the agenda; the Regular Meeting was adjourned at 8:15 p.m.
Attest:
S phanie Courtney
City Clerk
Approved by Council: j-�r/- 71q
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September 3, 2019