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PRHSPSC MINS 09-10-2019City of Federal Way City Council PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday September 10, 2019 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Johnson, Committee members Koppang and Moore Council Members in Attendance: Deputy Mayor Honda, Council member Assefa-Dawson Staff Members in Attendance: Eric Rhoades, Assistant City Attorney, Chief Andy Hwang, John Hutton, Parks Director, Sarah Bridgeford, Human Services Manager, Bill Vadino, Policy Advisor, Autumn Gressett, Community Relations/Contract Administrator, and Mary Jaenicke, Administrative Assistant II. Guests: Brian Hoffman, Spectra General Manager Chair Johnson called the meeting to order at 5:02pm Commission Comment: None Public Comment: None BUSINESS ITEMS Approval of Minutes the July 9, 2019 minutes as written. Committee Committee member Koppang motioned to approve member Moore seconded. Motion passed. Portable Toilet Services Contract Amendment Staff Hutton reported that this is an amendment to add compensation in the amount of $23,000 to the contract, for a total contract amount of $41,750.00. Portable toilets are used at City of Federal Way Parks, facilities and special events. Committee member Koppang moved to forward the proposed Agreement to the September 17, 2019 consent agenda for approval. Committee member Moore seconded. Motion passed. Monthly Report on PAEC Operations — Information Only Staff Gressett updated the Committee on events that took place at the PAEC for the month of July and August. The PAEC was rented / utilized a total of five days within both months. In 2018 there were five events in July and 13 in August. The biggest difference is that only two out of those 18 rentals in 2018 were paid events. Staff Gressett reviewed the Theater and Event Space rentals. The 2019/2020 season has been announced and the brochures have been completed and mailed out. The General Manager and staff attended several outside meetings and events. There were also several community events that the PAEC participated in. Staff Gressett reported that there have been upgrades to the Bar Area and annual inspections were completed. A recap of marketing efforts in July and August were also given. Committee member Moore asked for an update on the naming rights of the building. Mr. Hoffman answered that it is one of the top priorities along with booking the building. There is not a dedicated person that is actively selling naming rights. There have been internal discussions regarding the possibility of bringing someone in for the sole purpose of selling naming rights; at this time it is Mr. Hoffman's responsibility. There was also discussion regarding the Christmas in July event, weeds around the Public Art Piece and the ongoing issue with purchasing tickets on-line. University of Washington Extra Duty Police Services Agreement Chief Hwang reported that the University of Washington has requested to enter into a service agreement to provide police services during their football games. City of Federal Way has been providing the K:\PRHSPS Committee\2019\09-10-2019 Mins.doc 3 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, September 10, 2019 Summary Page 2 specialized services since 2014. Committee member Moore moved to forward the University of Washington extra duty police services agreement to the September 17, 2019 consent agenda for approval. Committee member Koppang seconded. Motion passed. Amendment to the Interlocal Agreement Between the City of Auburn and the City of Federal Way Establishing and Maintaining Office Space for the Puget Sound Auto Theft Task Force This task force encompasses law enforcement agencies from King County and Pierce County. The focus of the task force is complicated auto thefts, chop shops and organized crime that deals with thefts. Federal Way is the agency that's in charge of the Task Force. The State Legislature reduced the Task Force budget by $550,000.00; this cut resulted in this Task Force cutting their budget. The City of Auburn has agreed to reduce their rent from $5,000 to $2,916.66 per month. Committee member Koppang moved to forward the proposed amended Interlocal agreement to the September 17, 2019 consent agenda for approval. Committee member Moore seconded. Motion passed. Ballistic Vest Partnership (BVP) Grant The Federal Way Police Department will need 65 new Ballistic Vests by 2021. Each vest costs approximately $1,200; the total cost to the City of Federal Way is estimated at $78,000.00. The 2019 BVP award amount will be announced and available in the P quarter of 2019. Committee member Koppang moved to forward the 2019 Ballistic Vest Partnership (BVP) Grant application and acceptance request to the September 17, 2019 consent agenda for approval. Committee member Moore seconded. Motion passed. King County Registered Sex Offender Cost Reimbursement Agreement This grant is from King County Sheriff's Department and supports the Federal Way Police Department's Registered Sex Offender and Kidnapping Offender Address and Residency and Verification Program. There are three levels of sex offenders. The grant is used for the reimbursement of overtime expenses incurred while verifying current addresses and residencies of the offender's. The total amount of the grant is $19,020.11. There are approximately 200 registered sex offenders city-wide. Committee member Moore moved to forward the RSO Overtime Cost Reimbursement Agreement between the Federal Way Police Department and the King County Sheriffs Office to the September 17, 2019 consent agenda for approval. Committee member Koppang seconded. Motion passed. Edward Byrne Memorial Justice Assistance Grant (JAG) Program for FY 2017 Chief Hwang reported that this is a Federal Grant from the Department of Justice. The funding has been on hold until the court ruled because Seattle is the administrating agency and is considered a sanctuary city. The Federal Government stated that they would not provide funding. The case was finally settled in court. The City of Federal Way Police Department will use its portion of the grant to fund temporary IT support staff for the work that they did on several technology improvements in 2018 for the department. Committee member Koppang moved to forward the FY 2017 JAG Grant to the September 17, 2019 consent agenda for approval. Committee member Moore seconded. Motion passed. Severe Weather Shelter Update — Discussion Only Staff Bridgeford stated that there are currently three churches that they are in discussions with regarding being used as a severe weather shelter. Those churches are not being named at this time because staff is currently negotiating a Memorandum of Understanding (MOU) with them. There will be one location for each event and each location would be used on a rotating basis. Staff is also working on a contract with Catholic Community Services, they are providing the staffing. The current plan is to contract for up to 18 days of shelter and the policy will be in alignment with shelters in other jurisdictions. The shelter will be opened when low temperatures fall below 32 degrees for at least 24 consecutive hours and/or there is expected to exceed three inches in accumulation. The MOU will also outline roles and responsibilities for the city, Catholic Community Services and the host site. Each site will be different as far as their 4 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, September 10, 2019 Summary Page 3 capacity; there is not a set a set formula for shelters. A question and answer discussion continued on the logistics and the details of the shelters. The budget is $15,000 and will cover 18 days of shelter, supplies and deep cleaning. This will be a budget adjustment request. After School FundinS Update — Discussion Only The city received an allocation of $75,000 from the state legislature for afterschool funding. A draft contract has been completed and there will be a competitive application process. Staff Bridgeford stated that the afterschool program recommendation came from the Violence Prevention Coalition Steering Committee. The intent is to provide access to afterschool programs for low — moderate income persons. The programs will be offered from the end of the school day until 6:00pm. The funding is also eligible for summer programs. The application is focused on new or expanded services. Staff Bridgeford discussed the process for the application evaluation and the timeline for bringing the item back before Council. The budget for this program is $71,250.00 and is available thru June 30, 2020 and then there is an additional $71,250.00 available thru June 30, 2021. COUNCIL DISCUSSION ON EMERGING ISSUES El Centro de la Raza Presentation Estela Ortega, the Executive Director of El Centro de la Raza was invited to provide a brief presentation on the organization. El Centro de la Raza will be opening a facility in Federal Way in January 2020. El Centro de la Raza was founded in 1972 and provides over 43 programs in the areas of children and youth, human emergency services, education and asset -building and housing and economic development. Most of the programs currently offered in Seattle will also be offered at the Federal Way location. The grand opening will be held on January 21, 2020. Homelessness Task Force Recommendation Review At a previous committee meeting Chair Johnson requested that the committee re -read the Task Force recommendations so they can discuss their priorities at the September meeting. Committee member Moore would like to address panhandling,and expanding online resources. Committee member Koppang replied that panhandling will be discussed at the LUTC meetings. Chair Johnson provided his top recommendations for review: 1) Expand Shelters as Gateways for Progress 2) Create a Street Outreach Program 3) Coordinating clean-up program 4) Continue vigilant, effective, collaborative, and mission - focused law-enforcement 5) Prevent the re-establishment of dismantled encampments 6) Safe parking program. Committee member Moore would like a more in depth conversation on a safe parking program. Committee member Koppang stated that the committee would like to have a better understanding of what programs already exist and it would be helpful to understand the city codes and if there are policy decisions that need to be made to accommodate some of the recommendations. Staff Bridgeford stated that she could provide some information but that some of these items are out of her purview. There was also a discussion regarding a Diversion Center, the need for a drug treatment facility and a shelter for unaccompanied youth in Federal Way. Staff Bridgeford will email the committee a list of the topics that were discussed at the meeting and the committee members will respond back with their prioritized list. NEXT REGULAR MEETING November 12, 2019 ADJOURNMENT Meeting adjourned at 7:32p.m. 5 This Page Left Blank Intentionally