2019-09-17 Council MIN - Regular CITY OF
Federal
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CffY COUNCIL
REGULAR MEETING MINUTES
Council Chambers - City Hall
September 17, 2019 — 6:30 p.m.
1. CALL MEETING TO ORDER
Mayor Ferrell called the meeting to order at 6:34 p.m.
City officials in attendance: Deputy Mayor Susan Honda, Councilmember Assefa-Dawson,
Councilmember Jesse Johnson, Councilmember Hoang Tran, Councilmember Mark Koppang,
Councilmember Martin Moore, and Councilmember Dini Duclos.
City staff in attendance: Deputy City Attorney Mark Orthmann and Deputy City Clerk Jennifer
Marshall.
Councilmember Assefa-Dawson participated telephonically.
2. PLEDGE OF ALLEGIANCE
Mayor Ferrell led the flag salute.
3. PRESENTATIONS
a. Proclamation: Mayor's Day of Concern — September 21
Mayor Ferrell read and presented the proclamation to Terri Turner, MSC Food and Clothing
Bank Director. Ms. Turner expressed her appreciation for the support of the City and City
Council. She announced she will be retiring and is confident of continued support for the new
director.
b. Proclamation: National Recovery Month —September 2019
Deputy Mayor Honda read and presented the proclamation to Mario Williams-Sweet, Hospital
and Mental Health Residential Coordinator with the Behavioral Health and Recovery Division
of King County. Mr. Williams-Sweet thanked the Mayor and Council noting the importance to
support this movement to reduce the stigma which will enable individuals to find the right
support for recovery
Federal Way City Council Regular Minutes Page] of 9
September 17, 2019
c. Mayor's Emerging Issues and Report
a Severe Weather Shelter Update
Sarah Bridgeford, Community Services Manager, provided a brief update of severe weather
shelter status and the process for moving forward. She indicated Severe Weather Shelters will
be open between months of November and March when certain weather conditions occur.
Host site and staffing discussions are ongoing with three faith based organizations including
details such as hours, rotation, length at one location, and liability.
Councilmembers thanked Ms. Bridgeford for the presentation and asked if transportation
would be provided to the locations. Ms. Bridgeford noted the City would not be providing
transportation.
• Recent Events:
Mayor Ferrell reported on his attendance at the Federal Way Chamber Quarterly City Update
on September 10; conversation centered on events in the city. The DaVita Groundbreaking
took place on September 10 which is a culmination of four years of collaboration with DaVita.
He attended the Federal Way Boys & Girls Club Breakfast on September 17 where over
$40,000 was raised.
• Upcoming Events:
Mayor Ferrell announced the annual Mayor's Day of Concern for the Hungry Food Drive will
be taking place on Saturday, September 21. Collection bins will be staffed by volunteers and
he thanked Waste Management for their help in curbside collection of donations. He
announced the Taste of Federal Way is scheduled for September 28 at the Farmers Market.
d. Council Committee Reports
Finance, Economic Development Regional Affairs Committee (FEDRAC) — Chair Duclos
announced upcoming FEDRAC meeting will include discussions regarding budget
amendments. She noted an ongoing salary and workload study for city staff will likely alterthe
budget following consultant recommendations.
Lodging Tax Advisory Committee(LTAC)—Chair Moore noted his continued desire to change
the committee name. He reported they are currently bidding for the return of the Under Water
Robotics Championship and reported the new digital welcome sign will be installed in the
median on Enchanted Parkway.
Land Use/Transportation Committee (LUTC) — Chair Koppang noted items on the Consent
Agenda have been discussed at length during Committee Meetings and recommends those
interested in hearing more detailed discussions attend Committee meetings or watch online.
Parks/Recreation/Human Services/Public Safety Committee (PRHSPS) — Chair Johnson
highlighted successful grants obtained by the Police Department which were included on the
Consent Agenda. He expressed appreciation for Community Service Manager Sarah
Bridgeford's work towards the Severe Weather Shelter. He announced they are accepting
grant applications for after school programs; this funding will start in January 2020 and go
through June 2021.
Federal Way Citv Council Regular Minutes Page 2 of 9
September 17, 2019
Regional Committees Report (PIC)—Councilmember Assefa-Dawson reported discussions
centered on population growth and diversity. She stated the King County Council wants to
consolidate three committees and Sound Cities Association (SCA) has restated their
opposition. She noted discussion occurred regarding the proposed King County
Homelessness Regional Authority.
Deputy Mayor Report — Deputy Mayor Honda announced Commission openings including
Diversity, Parks and Recreation,Youth, and Civil Service. She announced the broadcasting of
all Committee Meetings will begin at the September 24 FEDRAC Meeting.
4. CITIZEN COMMENT
Vivian Alexander requested an update on the implementation of the recommendations from the
Mayor's Task Force on Homelessness.She submitted written questions which Mayor Ferrell indicated
Community Services Manager Sarah Bridgeford would respond.
Dana Hollaway announced the Port of Seattle Commissioners forum scheduled for September 19 at
the Burien Community Center beginning at 6:00 p.m. There will be port commissioner candidates in
attendance. She also expressed concern regarding jaywalkers throughout the city.
5. CONSENT AGENDA
a. Minutes: September 3, 2019 Regular Meeting Minutes
b. Greenway Plan 85% Design Report and Authorization to Bid
c. Resolution: King County Comprehensive Solid Waste Management Plan/APPROVED
RESOLUTION #19-771
d. Award Contract for Citywide Adaptive Traffic Signal Control —Traffic Control Center
e. Authorization to Increase Project Budget for Surface Water Management (SWM)
Comp Plan/CIP Update and Rate Study
f. Surface Water Management (SWM) 2020-2027 CIP Update
g. Wild Waves Holdings Lease Agreement
h. Federal Way Link Extension Task Order#2
i. S. Dash Point SW — 85% request to bid
j. Portable Toilet Services Contract Amendment
k. University of Washington Extra Duty Police Services Agreement
I. Amendment to the Interlocal Agreement with the City of Auburn for Leasing Space for
the Puget Sound Auto Theft Task Force
m. Ballistic Vest Partnership (BVP) Grant
n. King County Registered Sex Offender Cost Reimbursement Agreement
o. Edward Byrne Memorial Justice Assistance Grant (JAG) Program for FY 2017
DEPUTY MAYOR HONDA MOVED APPROVAL OF ITEMS A THROUGH O ON THE CONSENT
AGENDA; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
Federal Way Cio) Council Regular APnutes Page 3 of 9
September 17, 2019
6. COUNCIL BUSINESS
a. Performing Arts & Event Center (PAEC) Interim Financing
Parks Director John Hutton explained the short timeline which resulted in this request coming
directly to City Council without first being reviewed by FEDRAC. The PAEC and city planned
to analyze and discuss an additional funding allocation during the 2019 Budget Amendment;
however initial funding is inadequate to accommodate this timing. Mr. Hutton reviewed the
improved financial forecast due to the change in management to Spectra. Current projections
indicate an approximate savings for the city of$247,907 from 2018 to 2019. He anticipates
the continued partnership with Spectra will result in continued reduction in the subsidy and a
budget performance turnaround.
Councilmembers commended the Spectra team fortheir hard work and results they have had
this year taking over management. Council shared their expectation for improved
communication which would lead to a better turnaround time for a request such as this;
preferably during other budget adjustment requests.
Council asked if an audit had been conducted for the PAEC. Both PAEC General Manager
Brian Hoffman and Finance Director confirmed an audit had been conducted with no findings
or inconsistencies.
COUNCILMEMBER DUCLOS MOVED APPROVAL OF THE APPROPRIATION OF FUNDS IN THE
AMOUNT OF $425,000 TO THE PAEC OPERATING BUDGET; COUNCILMEMBER MOORE
SECOND. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
Councilmember Assefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
b. Council Discussion regarding the proposed King County Regional Homelessness
Authority (potential action)
Policy Advisor Bill Vadino overviewed the proposed legislation including a charter that
authorizes the creation of the new Public Development Authority (PDA) to administer and
oversee regional homelessness efforts; King County Regional Homelessness Authority.This
would include an interlocal agreement to include the City of Seattle, King County, and other
cities in King County. He reviewed the letter which outlined concerns and is hopeful Council
will move to authorize signatures and sending this to local mayors. Deputy Mayor Honda
requested it also be sent to city council members a well.
Council shared their concerns regarding the impacts the proposed Public Development
Authority (PDA) would have on cities throughout King County and asked if other cities had
responded or taken action. Mayor Ferrell indicated that no formal action had been taken, but
many elected officials from various cities were also take by surprise with this development.
Council expressed their desire for the Seattle Council and King County Council to take time to
communicate and consider the impact the proposal could have on the region.
Federal Way City Council Regular Minutes Page 4 of 9
September 17, 2019
DEPUTY MAYOR HONDA MOVED APPROVAL OF THE PROPOSED LETTER;
COUNCILMEMBER KOPPANG SECOND. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
Councilmember Assefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
7. ORDINANCES
First Reading
a. Council Bill #764 Relating to Snow and Ice
ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO
DECLARING WINTER SNOW AND ICE EMERGENCIES AS SNOW ALERTS,
REMOVAL OF SNOW AND ICE FROM SIDEWALKS,REMOVAL OF VEHICLES FROM
CITY PRIMARY SNOW ROUTES DURING DECLARED SNOW ALERTS, AND
PROHIBITING THE ABANDONMENT OF VEHICLES ON CITY STREET DURING THE
SAME; AND ADDING NEW SECTIONS TO CHAPTER 4.40 AND 8.60 FWRC.
Desiree Winkler, Deputy Public Works Director presented proposed changes to the
Federal Way Revised Code to improve snow and ice response operations. The
concerns addressed were identified during the February 2019 snow and ice event.
The ordinance proposes the following:
• Police can tow parked or abandoned vehicles on snow
routes and at City facilities.
• Property owners are responsible for snow/ice removal on
adjacent sidewalks/walkways,
• Illegality of dumping plowed snow from private properties on
to the public right of way.
Councilmember Moore left the Chambers at 8:41 p.m.
No citizen comments were received.
Council thanked Ms. Winkler for the presentation and staff's work during the snow
and ice event. There were no questions.
The Deputy City Clerk read the ordinance title into the record.
Councilmember Moore returned to the room at 8:45 p.m.
COUNCILMEMBER KOPPANG MOVED TO FORWARD THE PROPOSED ORDINANCE TO THE
OCTOBER 1, 2019 COUNCIL MEETING FOR SECOND READING AND ENACTMENT;
COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
b. Council Bill #765 Renewal of North Lake Management District#2
ORDINANCE OF THE CITY OF FEDERAL WAY,WASHINGTON, RELATING TO THE
RENEWAL OF THE NORTH LAKE MANAGEMENT DISTRICT NUMBER 2 AND
SETTING A PUBLIC HEARING ON THE ASSESSMENT ROLL FOR THE DISTRICT.
Federal Way Citv Council Regular Minutes Page 5 of 9
September 17, 2019
Leah Myhre, SWM Water Quality Coordinator, overviewed the process to date stating
the proposed ordinance is to renew North Lake Management District Number 2 forthe
upcoming ten years and set a public hearing date for November 5, 2019 to establish
the assessment roll for the district.
Council thanked Ms. Myhre for her presentation and did not have questions.
The Deputy City Clerk read the ordinance title into the record.
COUNCILMEMBER KOPPANG MOVED TO FORWARD THE PROPOSED ORDINANCE TO THE
OCTOBER 1, 2019 COUNCIL MEETING FOR SECOND READING AND ENACTMENT;
COUNCILMEMBER TRAN SECOND. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
Councilmember Assefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
c. Council Bill #766 Surface Water Management (SWM) 2021 Rate Structure
Change
ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO
CHANGING THE POLICY AND RATE STRUCTURE FOR THE STORM AND
SURFACE WATER UTILITY; AMENDING FWRC 11.40.030, 11.40.100, 11.45.010,
11.45.020, 11.45.030,AND 11.45.070;REPEALING FWRC 11.40.050, 11.40.080,AND
11.40.090;AND ADDING A NEW SECTION TO CHAPTER 11.40 FWRC.(AMENDING
ORDINANCE NOS. 14-775, 07-571, 06-544, 02-433, 96-277, 91-117, AND 90-32)
Theresa Thurlow, Surface Water Manager, presented a thorough PowerPoint
presentation regarding a proposed amendment to the Storm and Surface Water
(SWM) Utility rate structure. She outlined the original purpose of SWM as established
by Ordinance#90-032 and noted the rates were established to enable the protection
of life and property from storm, waste, flood, or surplus water. The Federal Clean
Water Act then initiated the requirement for a National Pollutant Discharge Elimination
System (NPDES) Permit. Therefore the City is now required to take certain actions to
help reduce pollutants in the runoff. If the City does not meet the standards, the City
would not be allowed to discharge the collected water to the Waters of the US
(WOTUS). The alternative is to be out of compliance as there is no capacity to hold he
water.
These requirements have greatly impacted the operational budget and NPDES
requirements continue to get more stringent. This has resulted in permit related
expenses moving from under $1.5 million to over $4 million per year without rates
having been adjusted to mitigate this difference. The City hired Herrera and FCS
Group to conduct a study and determine what annual revenue is needed to eliminate
the deficit of funding.
Ms. Thurlow highlighted the current collection method for these rates and overviewed
the proposed rate structure. For single family lots the proposed change would result in
a $3.25 per month increase in 2021 and a $12.50 per month increase over today's
rate in 2028.
Public Works Director EJ Walsh stated if this ordinance is not adopted, the SWM
Division of the Public Work Department would be unable to meet the NPDES permit
requirements which would open the city to legal action from the Department of
Ecology and it would be likely the city would no longer be eligible for grant funding.
Federal Way Cite Council Regular Minittes Pa,;e 6 of 9
September 17, 2019
Mr.Walsh also reviewed the outreach staff has conducted to date including electronic
news letters emailed to 1,200 unique email addresses, 700 individuals on Facebook,
information on the electronic board at the community center for a full month,
information posted on the Surface Water and Public Works website,flyers in City Hall,
and an outreach meeting which was lightly attended.
Councilmember Moore thanked staff for the modifications made to the presentation
between Land Use/Transportation Committee Meeting and the Council meeting as the
information was better able to be understood. He expressed his concern in raising the
rate.
Deputy Mayor Honda asked questions regarding the request for additional staff,
equipment, and facility space; indicating that most if not all departments have similar
needs. She inquired if it would be best to wait and make a more holistic approach
citywide.
Mr.Walsh indicted in order to comply with the NPDES Permit requirements,there is a
need to increase all three items she listed per the gap analysis conducted by outside
consultants,with the identified revenue source from the fees collected rather than the
current city budget. Ms. Thurlow also indicated SWM rates collected cannot be
allocated to anything except SWM purposes.
Councilmember Tran asked to clarify if the new funds would address the salaries of
additional full time employees (FTEs) shown in the gap analysis. Ms. Thurlow
confirmed. Councilmember Tran also indicted he did not have enough time at LUTC to
digest and make an informed decision; the information was overwhelming.
Councilmember Koppang clarified the current process is similar to what is done by
other utilities: long term planning, identifying the cost to do what is being considered,
and then adjusting rates to collect necessary funds. He also,noted the consultants
recommended a larger increase to the fees but staff determined to propose a lesser
amount.
Deputy Mayor Honda expressed appreciation for the outreach conducted but did not
agree with conducting the vote at this meeting; she wants additional time to receive
feedback from the citizens.
COUNCILMEMBER KOPPANG MOVED TO FORWARD THE PROPOSED ORDINANCE TO THE
OCTOBER 1, 2019 COUNCIL MEETING FOR SECOND READING AND ENACTMENT;
COUNCILMEMBER DUCLOS SECOND.
In order to allow for citizen comment Councilmember Koppang withdrew the motion.
DEPUTY MAYOR HONDA MOVED TO SUSPEND COUNCIL RULES AND ALLOW THE MEETING
TO EXTEND PAST 10:00 PM; COUNCILMEMBER TRAN SECOND. Motion passed unanimously as
follows:
Deputy Mayor Honda yes Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
Federal Way City Council Regular Minutes Page 7 0 9
September 17, 2019
Citizen Comment
Dana Hollaway shared that while she does not want to pay more, she did note that
most Federal Way charges are low compared to neighboring cities.
The Deputy City Clerk read the ordinance title into the record.
COUNCILMEMBER KOPPANG MOVED TO FORWARD THE PROPOSED ORDINANCE TO THE
OCTOBER 1, 2019 COUNCIL MEETING FOR SECOND READING AND ENACTMENT;
COUNCILMEMBER DUCLOS SECOND. The motion passed 4:3 as follows:
Deputy Mayor Honda no Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore no
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran no
8. COUNCIL REPORTS
Councilmember Duclos provided no report.
Councilmember Duclos left meeting at 9:55 p.m_
Councilmember Moore stated he appreciates the divided Council votes as it reflects well on
democracy. He thanked Councilmembers Koppang and Johnson for their help during the process
leading up to committee meetings being televised and broadcast as he believes it will increase
government transparency. He reported on his attendance at the Boys and Girls Club breakfast and
reflected on the impact the organization had on his life.
Councilmember Koppang expressed appreciation for the support the City Council provided to the
Boys and Girls Club, as well as staff who attended. He is proud to be on the board. He attended the 9-
11 tribute at the South King Fire and Rescue at Station 64 and reflected on those who died and what
is good about our country.
Councilmember Tran family went to the Federal Way Community Center to sign up for membership
and was grateful for the exceptional service he and his family received; they went out of their way to
ensure his son could participate.
Councilmember Johnson thanked Councilmember Koppang for the invitation to the Boys and Girls
Club event. He noted potential professional sport expansion teams coming to the area and is hopeful
that Federal Way can attract a team to locate here.
Councilmember Assefa-Dawson provided no report thanking the Mayor, Council, and Staff for
allowing her to participate over the telephone.
Deputy Mayor Honda announced the Mayor's Day of Concern Food Drive on Saturday, September
21. She announced the Federal Way Historical Society will be providing a history of Redondo Beach
at the Hampton Inn on September 21 beginning at 1:00 p.m. She attended the South County Area
Transportation Board meeting (SCATBd)and has information Executive Assistant Jeri-Lynn Clark will
forward to Council regarding Initiative 976 (1-976).
Federal Way City Council Regular Minittes Plage 8 of 9
September 17, 2019
9. ADJOURNMENT
There being nothing further on the agenda; the Regular Meeting was adjourned at 10:07 p.m.
Attest:
11 &�,V44V
J enh,ifer Mas ali
Dep tyCity berk
4,
Approved fay Council: 101n09,0l
Federal Way City Council Regular Minutes Page 9 of 9
September 17, 2019