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LUTC PKT 10-07-2019 City of Federal Way City Council Land Use & Transportation Committee October 7, 2019 City Hall 5:00 p.m. Council Chambers MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMITTEE BUSINESS Action Topic Title/Description Presenter Page or Info Council Date A. Approval of Minutes: September 9, 2019 Kovar 3 Action N/A B. Authorization to Apply for State Department of Hansen 7 Action October 15, 2019 Commerce Grant in support of developing a City Consent Housing Action Plan (E2SHB 1923 Funds) C. Complete Streets ADA Upgrades— 30% Design Mulkey 9 Action October 15, 2019 Report Consent D. Horizontal Curve Warning Signs— 30% Design Mulkey 13 Action October 15, 2019 Report Consent E. Lakehaven Interlocal Agreement—S Dash Point Rd Mullen 17 Action October 15, 2019 Sidewalk Improvements Consent F. 2019-2021 Neighborhood Traffic Safety Program— Chandra 27 Action October 15, 2019 Bid Award Consent G. North LMD Renewal: Information on the Proposed Myhre 31 Info N/A Assessment Roll for the District H. Report on Progress with Aircraft Issues Vadino 33 Info N/A 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, November 4, 2019 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT Committee Members City Staff Mark Koppang, Chair EJ Walsh,P.E.,Public Works Director Jesse E.Johnson,Member Rebecca Kovar,Administrative Assistant II Hoang V. Tran,Member (253)835-2701 This page left blank intentionally. z City of Federal Way City Council Land Use & Transportation Committee September 9, 2019 City Hall 5:00 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Mark Koppang (via phone), Committee member Jesse Johnson, and Committee member Hoang Tran. Councilmembers in attendance: Deputy Mayor Susan Honda, Councilmember Lydia Assefa-Dawson, and Councilmember Martin Moore. Staff in Attendance: Public Works Director EJ Walsh, Deputy Public Works Director Desiree Winkler, Deputy City Attorney Mark Orthmann, Senior Capital Engineer Christine Mullen, City Traffic Engineer Rick Perez, Surface Water Manager Theresa Thurlow, Sound Transit Liaison Tony Doucette, Recycling Project Manager Jeanine Brizendine, Water Quality Coordinator Leah Myhre, Policy Advisor Bill Vadino, and Administrative Assistant II Rebecca Kovar. 1. CALL TO ORDER: Committee member Tran called the meeting to order at 5:01 2. PUBLIC COMMENT: None 3. COMMITTEE BUSINESS: Acting Chair Tran moved to amend the agenda to move Agenda Item C to after Item F. • Seconded: Johnson • Passed 3-0 unanimously Topic Title/Description A. Approval of Minutes: August 5, 2019 Committee approved the August 5, 2019 LUTC minutes as presented. • Moved: Koppang • Seconded: Johnson • Passed: 3-0 unanimously B. S Dash Pt Rd Sidewalk Project—85% Design Status Report&Authorization To Bid Capital Engineering Manager Christine Mullen provided a brief background about the project,which provides for sidewalk, bike lane, and other improvements on Dash Point Road on the frontage by Sacagawea Middle School. Discussion ensued regarding funding and efficiencies in the project. Committee forwarded Option #1 (Authorize staff to bid the S Dash Pt Rd Sidewalk Project and return to the LUTC and Council to award the project to the lowest responsive, responsible bidder) to the September 17, 2019 Council Consent Agenda for approval. • Moved: Tran • Seconded: Johnson • Passed: 3-0 unanimously C. Title Resolution — King County Comprehensive Solid Waste Management Plan - Approval Committee Members City Staff Mark Koppang, Chair EJ Walsh,P.E.,Public Works Director Hoang V. Tran,Member 3 Rebecca Kovar,Administrative Assistant II Jesse E.Johnson,Member (253)835-2701 Recycling Project Manager Jeanette Brizendine introduced Pat McLaughlin of the King County Director of Solid Waste, who provided background on the regional system for handling solid waste, including obligations, regulations, and environmental concerns. Discussion followed regarding participating municipalities, public outreach and engagement, and global recycling trade. Committee forwarded Option #1 (Approve the Resolution) to the September 17, 2019 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Koppang • Passed: 3-0 unanimously D. Citywide Greenway Plan —8S% Design Status Report&Authorization to Bid City Traffic Engineer Rick Perez gave a brief overview of the project, which is intended to encourage bicycling and walking while avoiding high-traffic roadways. The project connects parks, schools, major shopping areas, and tourist destinations. Committee forwarded Option #1 (Authorize staff to bid the Citywide Greenway Project and return to the LUTC and Council to award the project to the lowest responsive, responsible bidder) to the September 17, 2019 Council Consent Agenda for approval. • Moved: Tran • Seconded: Johnson • Passed: 3-0 unanimously E. Award contract for Citywide Adaptive Traffic Signal Control —Traffic Control Center City Traffic Engineer Rick Perez gave a brief synopsis of the project, bidding process, and funding. At Councilmembers'request, Perez explained the functionality of the system, which adjusts timing plans for traffic signals dependent upon real-time data from multiple locations to improve traffic flows. In response to Deputy Mayor Honda's question, Perez explained that the system will not interfere with emergency vehicles and will allow for swifter system recovery following emergency events. There was discussion about the scope and timeline of the project. Committee forwarded Option #1 (Award the Citywide Adaptive Traffic Signal Control-Traffic Control Center project to Shaiman Contracting,Inc.,the lowest responsive, responsible bidder, in the amount of$109,907.61 and approve a contingency of$11,092.39 for a total of$121,000.00 and authorize the Mayor to execute the contract.) to the September 17, 2019 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously F. ORDINANCE: To Renew the North Lake Management District Number 2 and Set a Public Hearing on the Assessment Roll for the District Water Quality Coordinator Leah Myrhe discussed the recent vote to renew the district by residents and the weighting of votes due to state code. Residents and companies in the North Lake district voted overwhelmingly to approve the assessment. She noted that due to the overwhelming weight of business votes, another public hearing will be held to discuss it in November. Discussion ensued regarding the voting process and need for public hearing. Committee forwarded Option #1 (Adopt the proposed Ordinance) to the September 17, 2019 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously Committee Members City Staff Mark Koppang, Chair EJ Walsh,P.E.,Public Works Director Hoang V. Tran,Member 4 Rebecca Kovar,Administrative Assistant II Jesse E.Johnson,Member (253)835-2701 G. Authorization to increase project budget for SWM Project 304-3100-288: SWM Comp Plan/CIP Update and Rate Study Surface Water Manager Theresa Thurlow provided background on the project,which involves consultant review of the SWM program and analysis of the rate structure. SWM staff were to analyze the data but currently lack staffing levels to complete that function. Committee forwarded Option #1 (Authorize the reallocation of funds from unallocated SWM fund to increase the budget for SWM Project 304-3100-287 SWM Comp Plan/CIP Update and Rate Study) to the <Council Date> Council Consent Agenda for approval. • Moved: Tran • Seconded: Johnson • Passed: Passed: 3-0 unanimously H. 2020-2027 Surface Water Management Capital Improvement Program (CIP) Update Surface Water Manager Theresa Thurlow presented the update of the plan designed to meet permit requirements and citizen needs. The consultant-led review mentioned in Agenda Item G, has identified capital needs through public involvement and outreach and input from related City departments, provided a gap analysis, assessment of water sheds, and future mandated requirements. Consultant Matt Fontaine from Herrera presented the CIP update. There was discussion about prioritization of projects, data quality and regulatory requirements. Committee forwarded Option #1 (Adopt the Proposed 2020-2027 update to the SWM Capital Improvement Plan) to the September 17, 2019 Council Consent Agenda for approval. • Moved: Tran • Seconded: Johnson • Passed: Passed: 3-0 unanimously I. ORDINANCE: Amending the rate structure for the Storm and Surface Water Utility Surface Water Manager Theresa Thurlow explained requested changes to the rate and rate structure for the SWM charge. Residents pay this charge with their property tax, similar to other King County charges based on plats.The requirements for SWM have increased over time, but the revenue from the SWM utility charge has not kept pace. Consultant FCS Group conducted a study on the rate structure, and John Ghilarducci from FCS explains the background and process used in the study and the recommendations based thereon. He noted that rate structure changes require notice to the County far in advance. Public Works Director EJ Walsh clarified community outreach efforts over the past 18 months, presentations at various Council committee meetings,and continuing public education on the rate implications. Discussion followed. Committee forwarded Option #1 (Approve the proposed ordinance) to the September 17, 2019 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Koppang • Passed: Passed: 3-0 unanimously J. ORDINANCE: Relating to Snow and Ice Deputy Public Works Director Desiree Winkler provided background regarding snow and ice clearing during the February 2019 and proposed changes covered by the proposed Ordinance. She explained that clearing sidewalks is the responsibility of property owners. Deputy City Attorney Mark Orthmann clarified the requirements and intent of the regulation. Public Works Director EJ Walsh confirmed the liability of home owners is already in place and this ordinance codifies it. Committee forwarded Option #1 (Approve the proposed ordinance) to the September 17, 2019 Council Consent Agenda for approval. • Moved: Johnson Committee Members City Staff Mark Koppang, Chair EJ Walsh,P.E.,Public Works Director Hoang V. Tran,Member 5 Rebecca Kovar,Administrative Assistant II Jesse E.Johnson,Member (253)835-2701 • Seconded: Tran • Passed: Passed: 3-0 unanimously K. Wild Waves Holdings Lease Agreement Deputy Public Works Director Desiree Winkler presented history of the Wild Waves Holdings agreement to lease Milton Way S. and explained the city does not currently need the right of way but will in the future. The leased area is landscaping,sidewalk,and parking lot for the venue,approximately 34,000 sq ft. She summarized salient points of the agreement as well as the ability of the City to modify it as necessary. Committee forwarded Option #1 (Approve the proposed lease agreement with Wild Waves Holdings for an initial period of ten (10) years and authorize execution of the agreement) to the September 17, 2019 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Koppang • Passed: 3-0 unanimously L. Federal Way Link Extension Task Order #2 Sound Transit Liaison Tony Doucette gave a brief overview of the project, which is scheduled to be completed in 2023 with service to begin in 2024. He reviewed the existing City Services Agreement with Sound Transit, entered into in 2017. Task Order 2 would cover design review, permitting, and construction review for the remainder of the project. Similar agreements are in place with other cities along the planned route for the Link extension. Committee forwarded Option #1 (Authorize the Mayor to execute Task Order #2) to the September 17, 2019 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Koppang • Passed: 3-0 unanimously M. Report on Progress with Aircraft Issues Policy Advisor Bill Vadino reported on current issues with the proposed expansion of SeaTac Airport and the reasons behind why Federal Way and several other cities and towns have suspended participation in the Sea-Tac Airport Stakeholder Advisory Round Table (StART). There were concerns about communication, plans, and citizen engagement.Vadino covered next steps in a shared-community study regarding airport noise,which may be expanded to include other communities. Chair Koppang reported on a meeting with Congressman Adam Smith regarding creating a bill to address community concerns regarding the airport expansion.Vadino will look into reports that noise monitoring equipment is malfunctioning. 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be held on October 7, 2019 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT: The meeting was adjourned at 8:03 p.m. Attest: Approved by Committee: Rebecca Kovar, Administrative Assistant II Date Committee Members City Staff Mark Koppang, Chair EJ Walsh,P.E.,Public Works Director Hoang V. Tran,Member 6 Rebecca Kovar,Administrative Assistant II Jesse E.Johnson,Member (253)835-2701 COUNCIL MEETING DATE: October15,2019 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT. T AU I HORI�'ATION TO APPLY FOR STATE DEPARTMENT MENT OF COMMERCE GRANT IN SUPPORT OF .. .ro... . _ DEVELOPING A CITY HOUSING ACTION PLAN E2SHB 1923 FUNDS) POLICY QUESTION: Should the City of Federal Way seek a State Department of Commerce grant in the development of its Housing Action Plan? COMMITTEE: Land Use and Transportation MEETING DATE: Oct. 7,2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPO RT Bv. Doc Hanscoi,Plannili „Mil.. ... ........ It�lger�� DEPT: Community Development„ Attachments: Staff Report Options Considered: Permit Grant Authorization Reject Grant Application Authorization MAYOR'S RECOMMENDAT ON: Approve Au(h( a".ation to Seek Monies from E2SHB 1923 MAYOR APPROVAL: DIRECTOR APPROVAL , -.A �Ircimne..�e _ ts�turrw:l� Initial/Dale 8ipptnuui,';msl� YaliRIuRWG'1:�3r1, COMMITTEE RECOMMENDATION: I move to forward authorization to Community Development to apply for monies from the State Department of Commerce to the October 15,-2019 consent agenda for approval. Council Member Mark Koppang Council Member Jesse Johnson CouncilMemberHoang Tran Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: `I move approval of authorization to Community Development to apply for monies from the State Department of Commerce in Development of a City Housing Action Plan. " l t�t 01lu'Tt7 BE CO�'kft'It%°I .D 81"(.'1t 9 clf1,;ml";11 5 COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED- 4/2019 RESOLUTION# 7 AL CITY OF Federal Way LAND USE AND TRANSPORTATION COMMITTEE STAFF REPORT DATE: October 7, 2019 To: LUTC Chair,Mark Koppang FROM: Brian Davis, Community Development Director � Robert. `Doc"Hansen,Planning Manager SUBJECT: Request to Apply for State E2SHB 1923 Funds I. Introduction In the last State legislative session,the Senate and House of Representatives passed a bill authorizing the State's Department of Commerce to distribute five million dollars ($5,000,000)to cities in the State planning under the Growth Management Plan to either adopt various land use actions or a Housing Action Plan, actions of which are designed to enhance residential building capacity. This grant opportunity is prioritized in the bill for cities with populations over 20,000. Based upon population estimates provided by the state Office of Financial Management (OEM), a list of fifty-three cities, including the City of Federal Way, meets this obligation. As directed by the bill,the Department of Commerce has developed a grant program to ensure that grant funds awarded are proportionate to the level of effort proposed by the City. Funding is offered in advance of, and to support,adoption of policies or ordinances developed. II. Request Amongst a number of activities that are eligible for funding under this bill include researching and developing goals and policies for creation of an active Housing Action Plan. The City is responsible for review and update of its current Comprehensive Plan in 2023. One of the elements of the Comprehensive Plan required by the Growth Management Act includes a Housing Element. The activities and policies adopted by this effort can, and will,be used to development this required element. If approved for application, the staff within the Department of Community Development will apply for a grant of approximately$100,000, monies of which will go to the City for; • the administration of the grant, • the development of a Request for Proposal (RFP)to obtain a qualified consulting firm to create the plan to be reviewed by the City, • the creation and administration of a public involvement program, and • the adoption of a plan agreed upon by City decision makers. If the grant is accepted, a resolution will be brought back before the Council for approval to receive such monies. 8 COUNCIL MEETING DATE: ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: COMPLETE STREETS ADA UPGRADES—30%DESIGN REPORT AND AUTHORIZATION TO BID WITH THE 2020 ASPHALT OVERLAY PROJECT POLICY QUESTION: Should the City Council authorize staff to proceed with design of the Complete Streets ADA Upgrades, allow the Complete Streets project to be bid under the 2020 Asphalt Overlay Project and return to the LUTC and Council at 85%design completion for further reports and authorization? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Oct. 7, 2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF .......... ..... .. _......._ ._.....� REPORT BY: John Mulkey,P.E., Senior Capital Engineer•' 2� DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated October 7,2019. Options Considered: 1. Authorize staff to proceed with design of the Complete Streets ADA Upgrades, allow the Complete Streets project to be bid under the 2020 Asphalt Overlay Project and return to the LUTC and Council at 85%design completion for further reports and authorization. 2. Do not authorize staff to proceed with this project and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the October 15,2019 City Council Consent Agenda for approval. MAYOR APPROVAL: ' m DIRECTOR APPROVAL 1 I 1.1....._ p,art e IniIi.UDate InitiaUDate COMMITTEE RECOMMENDATION: I move to forward .................................................................................................................................................... to the (fill in date)consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to proceed with design of the Complete Streets ADA Upgrades, allow the Complete Streets project to be bid under the 2020 Asphalt Overlay Project and return to the LUTC and Council at 85%design completion for further reports and authorization." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED- 4/2019 RESOLUTION# 9 CITY OF FEDERAL WAY MEMORANDUM DATE: October 7, 2019 _ ............................................._ TO: Land Use &Transportation Committee VIA: Jim Ferrell, Mayor E.J. Walsh, P.E., Public Works Director �� rt FROM: John Mulkey, P.E., Senior Capital EngineeCX SUBJECT: Complete Streets ADA Upgrades—30%Design Report and Authorization to Bid with the 2020 Asphalt Overlay Project FINANCIAL IMPACTS: This project was included and is projected to be completed within the approved budget under capital project#222. In accordance with the approved budget this project is funded by a grant from T.I.B. in the amount of$100,000 and the remainder in City funds. Upon completion of this project, ongoing costs associated with operations and maintenance will be performed and funded through street and traffic maintenance, as this will only replace existing equipment. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. BACKGROUND INFORMATION: This project will replace existing, non-compliant, curb ramps and other pedestrian facilities at the intersection of S 320`h Street and SR 99 and bring them into compliance with the Americans with Disabilities(ADA) as part of the City's effort to comply with our submitted ADA Transition Plan. The Public Works Department is also requesting to include this work to be bid as a part of the City's 2020 Asphalt Overly Project, as a separate schedule. Staff believes, due to the location and type of work,this project would not bid favorably on its own, and believe including it in the Overlay project would benefit this projects bid prices due to similar work done in preparation for overlay. The following provides a brief synopsis of the progress on this project to date. Currently, the project design is approximately 30% complete,which includes the following completed tasks: • Completed survey and field review Project Design to 30% • SEPA Exemption Review Ongoing Tasks Include: • Project Design to 85% • Contract Specifications • Plans to 85% PROJECT ESTIMATED EXPENDITURES: Survey $8,832 Design (In House) $15,000 2020 Construction Cost $151,000 10% Construction Contingency $15,100 10 October 7,2019 Land Use and Transportation Committee Complete Streets ADA Upgrades—306/o Design Report Page 2 Construction Management (by City staff $10,000 . TOTAL PROJECT COSTS _ ......._�.w......� ....w ..w �....w�wwww....ww.. 199,932 ... AVAILABLE FUNDING: TIB Complete Streets Grant (State) $100,000 City Funds (Traffic Impact Fee (TIF) account) $100,000 TOTAL AVAILABLE BUDGET $200,000 PROJECT BUDGET SURPLUS: $68 After receiving bids, the total project costs will be refined and presented to the Committee and Council for bid award authorization. Staff anticipates bidding this project in February 2020 with the 2020 Asphalt Overlay Project. Construction of the overlay project is anticipated to start in Spring 2020 with an estimated substantial completion date in Summer 2020. 11 This page left blank intentionally. 12 COUNCIL MEETING DATE: ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT:HORIZONTAL CURVE WARNING SIGNS-30%DESIGN REPORT POLICY QUESTION: Should the City Council authorize staff to proceed with design of the Horizontal Curve Warning Signs and return to the LUTC and Council at 85%design completion for further reports and authorization? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Oct. 7, 2019 CATEGORY: ® Consent El Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Mulkey,P.E., Senior Capital Engineer- DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated October 7,2019. Options Considered: 1. Authorize staff to proceed with design of the Horizontal Curve Warning Signs and return to the LUTC and Council at 85%design completion for further reports and authorization. 2. Do not authorize staff to proceed with this project and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the October 15,2019 City Council Consent Agenda for approval. MAYOR APPROVAL: _ /t _ DIRECTOR APPROVAL: - -XXXXXXXXXXXXXX �� ... ... . f-� tstntr.. " 6pk;¢tl e4 Initial/Date Initial/Date 116631�CC re�c COMMITTEE RECOMMENDATION: I move to forward ___ _ — to the .(fill in date)consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to proceed with design of the Horizontal Curve Warning Signs and return to the LUTC and Council at 85% design completion for further reports and authorization." TO OF COMPLE77M flI'C17'VCLr4,RKS OFF" COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED- 4/2019 RESOLUTION# 13 CITY OF FEDERAL WAY MEMORANDUM .................... DATE: October 7,2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell, Mayor E.J. Walsh, P.E.,Public Works Director4vfp—�- FROM: John ulkey,P. ., Senior Capital Engineer 15�-^ ME SUBJECT: Horizontal Curve Warning Signs-30%Design Report FINANCIAL IMPACTS: • This project was included and is projected to be completed within the approved budget under capital project #218. In accordance with the approved budget this project is funded by a Federal grant in the amount of$519,700 and the remainder in City funds. Upon completion of this project, ongoing costs associated With operations and maintenance will be performed and funded through traffic sign maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. BACKGROUND INFORMATION: This project will collect data,determine and install the appropriate signage to upgrade to current MUTCD standard curve warning signs citywide. The following provides a brief synopsis of the progress on this project to date. Currently, the project design is approximately 30%complete, which includes the following completed tasks: • Completed Ball bank Study to determine in curves requires signage • Determination of appropriate signage • Project Design to 30% • SEPA Exemption Review Ongoing Tasks Include: Project Design to 85% • Contract Specifications • Plans to 85% PROJECT ESTIMATED EXPENDITURES: Ball Bank Study $8,100 Design (by Consultant) $79,120 2020 Construction Cost $385,727 10%Construction Contingency $38,573 Construction Management (by City stafj) $10,000 TOTAL PROJECT COSTS $521,520 14 October 7,2019 Land Use and Transportation Committee Horizontal Curve Warning Signs—30%Design Report Page 2 AVAILABLE FUNDING: Federal Grant $519,700 City Funds (miscellaneous capital street fund $4,600 transfers) TOTAL AVAILABLE BUDGET $524,300 PROJECT BUDGET SURPLUS: $2,700 After receiving bids, the total project costs will be refined and presented to the Committee and Council for bid award authorization. Staff anticipates bidding this project in March 2020. Construction is anticipated to start in Spring 2020 with an estimated substantial completion date in Summer 2020. 15 This page left blank intentionally. 16 COUNCIL MEETING DATE: OCTOBER 15,2019 ITEM CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT:LAKEHAVEN INTERLOCAL AGREEMENT—S DASH POINT ROAD SIDEWALK PROJECT POLICY QUESTION: Should the Council authorize the Mayor to execute the Interlocal Agreement between the City of Federal Way and Lakehaven Water& Sewer District for the S Dash Point Road Sidewalk Project? COMMITTEE: Land Use&Transportation Committee MEETING DATE: October 7,2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution E] Other .. .�.... STAFF REPORT BY Christine Mull Ix` I E, Senior Capital Engineer DEPT. Public Works Attachments: 1. Land Use and Transportation Committee memorandum dated October 7, 2019 2. Interlocal Agreement Options Considered: 1. Authorize the Mayor to execute the Interlocal Agreement between the City of Federal Way and Lakehaven Water& Sewer District for the S Dash Point Road Sidewalk Project. 2. Do not authorize the Mayor to execute the Interlocal Agreement between the City of Federal Way and Lakehaven Water& Sewer District for the S Dash Point Road Sidewalk Project and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the October 15, 2019 City Council Consent Agenda " r approval. MAYOR APPROVAL: ' DIRECTOR APPROVAL: W~—'mmmmmIt �k`� �. ..�.. C.� ror;r,C irro4�aaUt?Sste__ NniCis�pJ'&PrtCc InitiaUDate COMMITTEE RECOMMENDATION: I move to forward Option 1 to the October 15, 2019 City Council consent agenda for approval. Mark Ko an .,Committee Chair Jesse Johnson,Committee Member I .. tan#Tran,Committee Member PROPOSED COUNCIL MOTION: "I move to authorize the Mayor to execute the Interlocal Agreement between the City of Federal Way and Lakehaven Water&Sewer District for the S Dash Point Road Sidewalk Project." (BELOW TO BE COMPLETED BY CITY CLERKOFFICE) 'S ................. COUNCIL ACTION: .... ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# 17 CITY OF FEDERAL WAY MEMORANDUM �...-----_------ DATE: October 7,2019 .__..... ._...__.. ..........................�_ TO: Council VIA: Jim Ferrell,Mayor FROM: E.J.Walsh,P.E.,Public Works Directo 11 Christine Mullen,P.E., Senior Capital EngineeP—K SUBJECT: Lakehaven Interlocal Agreement—S Dash Point Road Sidewalk Project FINANCIAL IMPACTS: Any costs incurred by the City for the construction of Lakehaven Water & Sewer District's improvements, will be reimbursed as outlined in the Interlocal Agreement. Upon completion of the project, the City will be reimbursed in full for costs associated with Lakehaven Water& Sewer District's improvements. Ongoing operations and maintenance costs associated with the water and sewer improvements will be funded by Lakehaven Water& Sewer District. BACKGROUND INFORMATION: Lakehaven Water & Sewer District requested the City enter into an interlocal agreement for the construction of watermain replacement and adjustment of facilities as part of the S Dash Point Rd Sidewalk Project in an effort to reduce both cost and extended public disruption of the area. A copy of the proposed agreement is attached to this memo. The estimated cost of the interlocal agreement is $372,922.91. This amount will be paid to the City by Lakehaven Water& Sewer District to reimburse the City for construction, construction management, and project administration costs. Actual reimbursement costs for the interlocal agreement will be determined based on bid amounts from the selected contractor and actual costs incurred. 18 After recording, return to: City of Federal Way Public Works Department Attn: Christine Mullen, P.E. 33325 8th Avenue S Federal Way, WA 98003 INTERLOCAL AGREEMENT BETWEEN THE CITY OF FEDERAL WAY AND LAKEHAVEN WATER & SEWER DISTRICT FOR THE S DASH POINT RD SIDEWALK IMPROVEMENTS (9TH PL S TO 320' EAST OF 11TH PL S) CFW PROJECT#36-212 THIS AGREEMENT is made and entered into this day of 2019, by and between the City of Federal Way(hereinafter"City") and Lakehaven Water and Sewer District (hereinafter"District"), collectively referred to herein as the "Parties." WHEREAS, the City proposes to proceed with the S Dash Point Road Sidewalk Improvement Project (9th PI S to 320' east of 11 th PI S), hereinafter"Project"; and WHEREAS, the District provides water and sewer service in the general area of the Project in accordance with applicable Washington State and City laws, regulations and franchises; and WHEREAS,in connection with the street and storm improvements being undertaken by the City, the District will be required to relocate and modify certain water and sanitary sewer facilities such as water main,fire hydrants,valves,water meters, etc.;resolve water and sewer facility conflicts with other proposed improvements; and undertake other related work within the Project area; and WHEREAS, Chapter 39.34 RCW (Interlocal Cooperation Act) permits local governmental units to make the most efficient use of their powers by enabling them to cooperate with other entities to provide services in a manner best serving the needs and development of their local communities; and WHEREAS, the District can achieve cost savings and other benefits in the public's interest by contracting with the City to perform certain services for the District, including letting a public works construction contract for the water and sewer work in connection with the Project (hereinafter "District Work"), and providing construction management services in support thereof; and S Dash Point Rd Sidewalk Improvements Page 1 Lakehaven Water&Sewer District Interlocal Agreement 19 WHEREAS, RCW 39.34.030(5)(b)and RCW 39.34.080 authorize the District to contract with the City to utilize and join in the City's bid and award process for the Project to include the District Work; and WHEREAS, the City agrees that the District Work should be included in the bid and award process for the Project to take advantage of the cost savings and other benefits in the public's interest. NOW, THEREFORE, it is hereby covenanted and agreed by and between the Parties hereto as follows: I. DESIGN AND PLANS SPECIFICATIONS AND ENGINEER'S ESTIMATE. The District shall provide the City with reproducible construction drawings, special contract provisions, and other necessary documents which will sufficiently detail requirements for the District Work to become a part of the Contract Bid Documents and Engineer's estimate for the Project.The necessary documents in this section shall be subject to City approval, which shall not be unreasonably withheld. It. BIDDING AND CONSTRUCTION. A. It is the intention of the Parties that the District plans and specifications be incorporated into the Contract Bid Documents for the Project in such manner as to allow,to the extent possible, identification of cost allocations between the Parties.The District Work will be advertised as a separate bid schedule that will be part of the Base Bid for award. B. The City shall call for bids for performing the Project and the District Work. The District Work Following opening of construction bids for the Project, the City shall furnish for the District's review a tabulation of the bid responses submitted for the District Work. The District will be given the opportunity to review and comment on the low bidder; however, the City will have the sole discretion regarding the selection of the contractor. Within twenty days of receiving the bid tabulation, the District shall notify the City in writing whether the District approves or rejects their portion of the bid award. If the City elects to award a contract for the project, bid award will be made to the lowest responsible bidder for the total Project subject to applicable laws and regulations. The City shall not proceed with the District Work until the City has received approval from the District for its portion of the bid award; provided, however, if no bids are received which, in the estimation of the District, are acceptable to the District for the District Work, the District shall so immediately notify the City. Following such notice from the District that the bid results are unacceptable to the District,the City may elect to proceed with its portion of the Project, and the District Work shall be deleted from the Contract Documents. C. Pursuant to RCW 39.34.080(5)(b),the City shall either(1)post the bid or solicitation notice on the City's web site, the website of a purchasing cooperative, or similar service provider, for purposes of posting public notice of bid or proposal solicitations, or (2) provided an access link on the state's web portal to the notice. S Dash Point Rd Sidewalk Improvements Page 2 Lakehaven Water&Sewer District Interlocal Agreement 20 tl III. CONTRACT ADMINISTRATION. A. The City shall provide the necessary administrative, construction observation, and clerical services necessary for the execution of the Project, exclusive of such construction observation, material review and ancillary construction administration support provided by the District in coordination with City staff. In providing such services, the City Public Works Director and/or his or her designee may exercise all the powers and perform all the duties vested by law in him or her. The District grants to the City Public Works Director and/or his or her designee authority to act on behalf of the District sufficient to carry out the provisions of this Agreement. B. The District shall notify the City, in writing, of any changes it wishes to make in the plans and specifications which affect the District Work, which changes shall be made, if feasible. The City shall notify the District, in writing, of any changes required of the District Work and shall obtain the District's approval of such changes. The District's approval shall not be unreasonably withheld. The District shall be responsible for all costs incurred, directly or indirectly, as a result of these or any other changes required or requested by the District. IV. PAYMENT. A. The District shall reimburse the City for all costs incurred by the City in performing the District Work,which costs shall include, but are not limited to,the District work performed by the City's Project contractor(s), the City's design and inspection consultants, all District requested changes, and the District's cost of the City services described in Paragraph IIIA herein and as summarized in Exhibit A. The estimated costs for the District Work are for order-of-magnitude planning purposes. Actual costs to be reimbursed to the City will be determined after bid opening. B. All payments shall be due from the District to the City within thirty (30) days after approval by the District's General Manager or his/her designee of said sums billed to the District. Amounts unpaid after said due date shall accrue interest at a rate of one (1) percent per month. C. The City shall make all disbursements to the Project contractors and consultants. V. INDEMNIFICATION AND HOLD HARMLESS. A. The City agrees to indemnify and hold the District, its elected officials, officers, employees and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising or resulting from, or connected with, this Agreement to the extent caused by the negligent acts, errors or omissions of the City, its agents or employees, or by the City's breach of this S Dash Point Rd Sidewalk Improvements Page 3 Lakehaven Water&Sewer District Interlocal Agreement 21 u Agreement. B. The District agrees to indemnify and hold the City, its elected officials, officers, employees and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising or resulting from, or connected with, this Agreement to the extent caused by the negligent acts, errors or omissions of the District, its agents or employees, or by the District's breach of this Agreement. The provisions of this paragraph shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. VI. DURATION. This agreement shall become effective immediately upon execution by both parties, and shall continue in force until either: (1) the District rejects all bids as set forth in Paragraph II.B herein;or(2)the City Council accepts the completion of the project,whichever is earlier. VII. OTHER PROVISIONS. A. The City shall retain ownership and usual maintenance responsibility for the roadway, storm drainage system, sidewalks, landscaping, traffic signals and all other appurtenances related thereto. B. Upon completion of the construction and City's acceptance of the Project as fully constructed according to the Contract Documents, including District requested changes, the City shall provide a final invoice to the District for any final payment due. The District's payment of this final invoice shall, in effect,transfer ownership of these water and sewer mains and appurtenances to the District and the District shall thereafter be responsible for maintenance of such facilities. C. This Agreement contains the entire written agreement of the Parties and supersedes all prior discussion. This Agreement may be amended only in writing, signed by both Parties. D. This Agreement may be extended for additional periods of time upon mutual written agreement of the City and District. E. Adherence to deadline dates is essential to the performance of this Interlocal Agreement. F. Any provision of this Agreement, which is declared invalid,void or illegal shall in no way affect, impair, or invalidate any other provision hereof and such other provisions shall remain in full force and effect. S Dash Point Rd Sidewalk Improvements Page 4 Lakehaven Water&Sewer District Interlocal Agreement 22 G. Should any claims arise related to the District Work portion of the Project, the City shall handle and administer the claims in the same manner it would handle any other claims on the Project and the District shall reimburse the City for all expenses associated with handling such claims. The City shall immediately notify the District and keep it informed as to the progress of the claim. The District will provide guidance regarding proposed terms of settlement.Any decision regarding the settlement or prosecution of a claim shall be approved by the District prior to being finalized. If the District and the City cannot agree as to the prosecution or settlement of a claim,the District may prosecute or defend the claim and the City will assign such claims to the District. The District agrees to pay all costs of prosecution or defense if assigned such claims and defend, indemnify and hold harmless the City from all damages the City suffers from the District's prosecution or defense of the claim. IN CONSIDERATION of the mutual benefit accruing herein, the Parties hereto agree that the work, as set forth herein, will be performed by the City under the terms of this Agreement. IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals the day and year first above written. CITY OF FEDERAL WAY LAKEHAVEN WATER & SEWER DISTRICT Jim Ferrell, Mayor John Bowman, General Manager APPROVED AS TO FORM: APPROVED AS TO FORM: J. Ryan Call, City Attorney Steven H. Pritchett, General Counsel ATTEST: Stephanie Courtney, CMC, City Clerk S Dash Point Rd Sidewalk Improvements Page 5 Lakehaven Water&Sewer District interlocal Agreement 23 EXHBIT A ESTIMATED LAKEHAVEN WATER & SEWER DISTRICT COSTS ESTIMATED DESIGN COST Design Estimated design costs for District Work KPG, Inc.) $ 0.00 Lakehaven Water & Sewer District has contracted directly with an engineering design consultant (KPG, Inc.) to provide plans and specifications for inclusion in the City Contract Documents. ESTIMATED CONSTRUCTION COSTS The proportionate Lakehaven Water& Sewer District (LWSD) percentage will be applied to the Schedule A Bid Items listed below. The LWSD percentage will be determined as follows: LWSD % = Schedule B Total Bid Amount Schedules A + B Total Bid Amount *Note Schedule B Bid Amounts for this calculation do not include sales tax. Construction—Schedule A Shared Bid Items Mobilization (LWSD %) TBD Roadway Surveying (LWSD %) TBD As-Built Survey & Record Drawings (LWSD %) TBD Temporary Traffic Control (LWSD %) TBD Erosion Control & Water Pollution Prevention (LWSD %) TBD Material Testing (LWSD %) TBD Schedule A Shared Bid Items TBD Construction —Schedule B TBD Sales Tax @ 10.0% of Construction Cost— Schedule B TBD Schedule B Including Sales Tax TBD Subtotal—Schedule A Shared Bid Items TBD Subtotal—Schedule B Including Sales Tax TBD Subtotal—Construction TBD Construction Management (15% of Subtotal - Construction cost) TBD Estimated Construction Cost TBD ESTIMATED TOTAL COSTS Estimated Design Cost $0.00 Estimated Construction Cost TBD Subtotal TBD Project Administration (5% of Design & Construction Subtotal) TBD Total Estimated Cost TBD Note: Bid amounts from the selected contractor&actual costs incurred will be used to calculate the final cost due from the District for its portion of the District Work for reimbursement to the City. S Dash Point Rd Sidewalk Improvements Page 6 Lakehaven Water&Sewer District Interlocal Agreement 24 The following has been prepared based on 75%-level Design in order to provide an estimated cost for order-of-magnitude planning purposes. Actual costs will be determined after bid opening. ESTIMATED DESIGN COST Design Estimated design costs for District Work KPG, Inc.) $ 0.00 ESTIMATED CONSTRUCTION COSTS The proportionate Lakehaven Water& Sewer District (LWSD) percentage will be applied to the Schedule A Bid Items listed below. The LWSD percentage will be determined as follows: LWSD % = Schedule B Total Bid Amt $243,351.50 = 19.23% Schedules A + B Total Bid Amt $1,022,000 + $243,351.50 *Note Schedule B Bid Amounts for this calculation do not include sales tax. Construction—Schedule A Shared Bid Items Mobilization ($90,000 * 19.23%) $ 17,307.00 Roadway Surveying ($13,000 * 19.23%) $ 2,499.90 As-Built Survey & Record Drawings ($3,000 * 19.23%) $ 576.90 Temporary Traffic Control ($90,000 * 19.23%) $ 17,307.00 Erosion Control &Water Pollution Prevention ($8,000 x LWSD %) $ 1,538.40 Material Testing ($10,000 x LWSD %) $ 1,923.00 Schedule A Shared Bid Items $ 41,152.20 Construction —Schedule B $243,351.50 Sales Tax @ 10.0% of Construction Cost— Schedule B 24 335.15 Schedule B Including Sales Tax $267,686.65 Subtotal —Schedule A Shared Bid Items $ 41,152.20 Subtotal —Schedule B Including Sales Tax $267.686,65 Subtotal—Construction $308,838.85 Construction Management (15% of Subtotal - Construction cost) 46 323 Estimated Construction Cost $355,164.68 ESTIMATED TOTAL COSTS Estimated Design Cost $ 0.00 Estimated Construction Cost355 164.68, Subtotal $355,164»68 Project Administration (5% of Design & Construction Subtotal) $ 17,75823 Total Estimated Cost $372,922.91 S Dash Point Rd Sidewalk Improvements Page 7 Lakehaven Water&Sewer District Interlocal Agreement 25 This page left blank intentionally. 26 COUNCIL MEETING DATE: October 15,2019 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA :SILL SUBJECT:2019-2021 NEIGHBORHOOD TRAFFIC SAFETY(NTS)PROGRAM-BID RESULTS POLICY QUESTION: Should the Council authorize staff to reject the bid for 2019-2021 Neighborhood Traffic Safety Program and return to the LUTC and Council for bid award, further reports, and authorization after rebidding the project? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Oct 7,2019 CATEGORY: ® Consent �, Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other ... ............. . ........ STAFF REPORT BY: Naveen Chandra,P.E., Senior Capital Engineer DEPT: Public Warks Attachments: Land Use and Transportation Committee memo dated October 7, 2019 Options Considered: 1) Authorize staff to reject the bid for 2019-2021 Neighborhood Traffic Safety Program and return to the LUTC and Council for bid award, further reports, and authorization after rebidding the project. 2) Do not authorize staff to bid this project and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the October 15,2019 City Council Consent Agenda for approval. __............_ MAYOR APPROVAL: " DIRECTOR APPROVAL: Z6�(t lnitiab'Da[e InitiaUDate COMMITTEE RECOMMENDATION: I move to forward Option I to the October IS, 2019 consent agenda for approval. _.. _..._ ..... ___ ... ..............._ Mark Kol an g,CoTnInittee Chair Jesse Johnson,Committee Member floan Trale,Committee Member PROPOSED COUNCIL MOTION: "I move to reject the bid for 2019-2021 Neighborhood Trak Safety Program and return to the LUTC and Council for bid award, further reports, and authorization after rebidding the project." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: �,�. .._. ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# 27 CITY OF FEDERAL WAY MEMORANDUM DATE: October 7,2019 —. .�. ._. TO: Land Use and Transportation Committee VIA: EJ Walsh,P.E.,Public Works Direct FROM: Naveen Chandra, P.E., Senior Capital Engineer SUBJECT: 2019-2021 Neighborhood Traffic Safety (NTS)Program—Bid Results BACKGROUND: The Request for Proposal (RFB # 19-006) for the 2019-2021 Neighborhood Traffic Safety (NTS) Program was published on August 28, 2019. The one bid was opened on September 17, 2019. See the attached Exhibit A, for Bid Tabulation Summary. Asphalt Patch Systems Inc, Puyallup WA was the only bidder who submitted the bid for the project. However, the unit prices quoted for comparable bid items are much higher(average of 109% increase)than the 2016-2017 NTS program contract. A comparison to previous contract is attached as Exhibit B—Previous Contract Unit Price Comparison. As Exhibit B indicates the current unit prices are substantially higher than previous 2016-2019 NTS, contract for comparable unit prices on comparable work items. There are no known market factors that would explain the extreme increase in pricing. To accept the current low bid would mean fewer work items per project could be funded, and perhaps fewer NTS projects could be undertaken within the annual $30,000 operating budget for contractor work. Therefore, Staff is recommending to reject the bid and re- bid the project late 2019 or early 2020. cc: Project File Day File 28 EXHIBIT"A,'-BID TABULATION-2019.2021 NEIGHBORHOOD TRAFFIC SAFETY(NTS)PROGRAM RFB NO.19-006 BID OPENING DATE 17-SEP-2019 Vendor Nam Asphalt'P �+��, t �ws.Inc SCHEDULE Aa(Example of"Typical"Projects As Described in Sco e Item a� o r rEA Unit Price Multiplie Total B-3 Extruded Curb,Painted WSDOT Standard Specification Section 8-07 50 $100.00 50 $5,000,00 (except no rebar)COFW Development Standard 3-4A,COFW SP 8-04 B-7 Speed Hump,Complete(includes toe grind 4 $3,000,00 4 $12,000.00 and temporary markings.Permanent signing B-11 Traffic Circle Island,Complete(includes {pot painted pre-cast curb,pavement removal, 1 $18,700,;00 1 $18,700.00 ! monumen &t case valve box adiustment Diame EA " "... Total of Schedule A " $35_700.00 MiList be the same,as Schidw ila B P ca SCHEDULE B (Discretionary Work Orders As Described in Sco a of 1 Item Puantity Rang Unitl Unit Price ultiplie, Total B-1 Pre-Cast Traffic Curb,Painted 50 100 LF 1 QQ,00 50 S500 QQ WSDOT Standard Specification Section 8-07 101 500 LF 80.00 101 $8,080,00 COFW Special Provision 8-07 501 + LF 60.00 501 $30.060.00 B-2 Block Traffic Curb,Painted 50 100 LF 100.00 50 $5.000.00 COFW Development Standard 3-4 101 500 LF _80.00 101 _$8,08_0,00 COFW Special Provision 8-07 501 + LF 60.00 501 $30.060.00 B-3 Extruded Curb,Painted SO 1 q0 LF 100.00 50 $5,000.00 WSDOT St.Spec.8-07,and St.Pian F-10 42(c 101 500 LF 50.00 101 $5,050.00 COFW Development Standard 34A,COFW SF 501 + LF 40.00 501 $20,040.00 B4 Remove Pre-Cast,Block,or Extruded Curb50 100 LF 60:00 5() $:1,000.00 (include asphalt patching if necessary) ___LO 1....... 500 LF 40.00 101 $4;040.00 WSDOT Standard S ecification Section 2- 501 + LF 30,04 501 $15,430.09 B-5 Crushed Surfacing Top Course,Include Haul 1 5 TON 500.00 1 $500,00 WSDOT Standard Specification Section 4-04,9 6 1.5 T01\1 200.00 6 $1'200.00 COFW Special Provision 4-04 15 + TON100.00 15 $1.500.00 B-6 HMA Class 1/2"PG 64-22 1 5, TON', 500.00 1 $500.00 WSDOT Standard Specification Section 5-04 6 15 TON' 304,00 6 $1 800,00 COFW Special Provision 5-04 15 + TON' 200.00 15 $3.000,00 P-7 Speed Hump,Complete(includes toe grind --- I WA : and temporary markings.Permanent signing 3 EA_ 6 500 2 00 2 $13.00000 a hti " r G i + 4 + EA, 3 QQ9:.Q0 4 12 QQQ,QQ B-8 Speed Table,Complete(includes toe grind $8,000.00 and temporary EA I 8,000.00 1 markings.Permanent signing and markings by 2 3 EA 5,004,00'' 2 $10„400.09 COFW Development Standard 3-27A,COFW SC 4 + EA 4,000,00 4 $16.000.00 R-Q Raised Crosswalk,Complete(includes toe -- a�tt ono (grind and temporary markings.Permanent _ 2�3 EAI 7 00Oµ,00 2 $14_000,00 sionmz�and Mukiza�_L'6 + 4 + EA 6,000.00 4 $24,000.00 B-111Remove Speed Hump,Speed Table,or Raiser EA 7,000.00 1 $7,000.00 (include asphalt patching if necessary) 2 3 EA 6.000.00 2 $12,000.00 COFW SP 2-02.3(3(7, 4 + EA 5,000.00'' 4 $20„000.00 B-1 IPedestrian Refuge Island,Complete 1 EA 3,000.00 1 $3,000.00, (includes detectable warning strips)COFW SP 2 3 EA 2,500.00 2� $5x000.00 COFW Develo ment Standard 3-58 4 + EA 2,000.00' 4 $8.000.00 B-1: Remove Pedestrian Refuge Islands,Complex 1 _ EA 2 5O0µ00_ . 1 $2 60004„ (include asphalt patching if necessary) 2 3 EA 2,03400. 2 $4 030'00 COFW SP 2-02,3 3 7 4 + EA 1,500.001 4 $6,,000.00 B-1: Remove&Replace Concrete Curb Ramp,Coi 1 EA 4,000.00 1 $4,000.00 COFW Development Standard 3-8,3-8A,3-8B, 2 3 EA 3„200.00 2 $6,400.00 WSDOT Std Plan F-40.14(Up to 25 ft.)COFW 4 + EA 2,700.001 4 $10,800.00 B-11 Remove&Replace Concrete Sidewalk,Coml 5 10' SY 400.00'' 5 $2,000.00 COFW Development Standard 3-3&3-12 11 50 SY 300.00 11 $3,300.00 COFW Special Provision 8-04,8-14 51 + SY 150.00 51 $7,650.00 B-1t Remove&Replace Concrete Curb&Gutter, 1( 30 LF 200,00 10 $2.,000.00 Complete (includes sawcutting,disposal, u..... 31-- 100' LF 100.00 µµµµµµµw31 $3,100.00 ashpaltpatching)COFW Dw 3-4,34A& 101 + I LF 70.00 101 $7,070.00 B-1#Traffic Circle Island,Complete(includes Diam Quanti $15,000.00 7'- �* ,� EA 15 000.00 1 painted pre-cast curb,pavement removal, ._ ._.m. '-24 1 EA 17,000.00 1 $17 000.0µO monument case&valve box adjustment, 5_32'mm EA 18 700.00 1 $18 700.00 WWwww Total of Schedule B $428,460,00 ............-.........._..... Ad'usted Total of Schedule B e X 0.101 $42,846.00 Total Total of Schedule A+Ad'usted Total of Schedule B $78,546.00 29 9/25/2019 COUNCIL MEETING DATE: November 5,2019 ITEM#: .... ..... ............ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: NORTH LMD RENEWAL: INFO ON THE PROPOSED ASSESSMENT ROLL FOR THE DISTRICT ................. ...... .................. .......----------- POLICY QUESTION: N/A ........................... ....... COMMITTEE: Land Use & Transportation Committee MEETING DATE: October 7, 2019 ............................... .......................... .................... CATEGORY: F-1 Consent E] Ordinance Public Hearing ❑ City Council Business Resolution Other ...........--.. STAFFREPORT"BY: Leah Myhrel,"'Wate'r-Quality Coordinator UI�A DEPT: Public Works Attachments: Staff Report Options Considered: N/A .......................... MAYOR'S RECOMME.NDATION: N/A ........... ...... . ........... ...... ........ MAVORAPPROVAL: c(nDIRECTOR APPROVAI,:,.,._ flfwl 6uurtuial�l:7a&�� Initial/Dale .............. ....... COMMITTEE RECOMMENDATION:NIA ...........__- Mark ............Mark KoEgang, Committee Chair Jesse Johnson, Committee Member lloan�Tran, Committee Member PROPOSED COUNCIL MOTION(S): N/A —(BfLQW TO BE COMPLETED BY CITY CLERKS QMCE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# .............. REVISED-12/2017 RESOLUTION# 31 CITY OF FEDERAL WAY MEMORANDUM DATE: October 7, 2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor ,�' FROM: EJ Walsh, P.E., Public Works Directorkv/lj Leah Myhre, Water Quality Coordinator L+A SUBJECT: North LMD Renewal: Info on the Proposed Assessment Roll for the District FINANCIAL IMPACTS: North Lake Management District Number 2 (NLMD)activities are funded through the collection of special assessments that will be collected annually. These assessments are collected from property owners having properties adjacent to North Lake with lakefront footage or with deeded lake access. All City of Federal Way staff activities related to the NLMD are funded through these assessments,and thus will have no direct financial impacts on the City. BACKGROUND INFORMATION: At the May 21,2019 City Council meeting, a public hearing date concerning the renewal of the NLMD was set for July 16, 2019, and a resolution of intent to reform the NLMD was adopted. Following the public hearing on July 16, 2019, City Council adopted a resolution to renew the NLMD and call for a vote by the affected property owners on the renewal of the proposed district. Ballots were mailed out on July 31, 2019 based on criteria in RCW 36.61.080. Valid ballots were tabulated after the voting deadline of 5:00 P.M. on August 23, 2019. Pursuant to RCW 36.61.090, the NLMD is approved through a simple majority of votes cast in favor of the renewal. At the October 1, 2019 City Council meeting, Council adopted an Ordinance to renew the NLMD and set a public hearing on the assessment roll for the district for November 5, 2019. The LUTC will be briefed on what to expect from the upcoming public hearing, including: • How the proposed assessment roll for the district is calculated; • What the proposed assessment rates will be in 2020 for various property types within the district; • What the public notice requirements are and how they will be met for the public hearing; • What information is provided to affected property owners within the public notices; and, • What to expect from the public comment period during the public hearing. Following the public hearing, resolutions establishing the assessment roll and North Lake Advisory Committee will be brought before City Council for consideration. The adoption of an Ordinance establishing the time of payment,interest,and penalties for assessments will then be brought before Council for consideration. The final step in the renewal process is the selection and appointment of the North Lake Management District Advisory Committee. 32 COUNCIL MEETING DATE: N/A ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT:REPORT ON PROGRESS WITH AIRCRAFT ISSUES POLICY QUESTION: None COMMITTEE: Land Use and Transportation MEETING DATE: October 7, 2029 . .......... .............................................................................................................................................�.�............��.�.��.�.� ..�.�.�.............................. .............�.......................................................... CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ 1 Iltion X Other STAFF REPORT BY: Bill Vadino, P91icy adv Q1µ DEPT: Mayor's Office Attachments: Staff Report Options Considered: N/A MAYOR's RECOMMEN ", ON: N/A MAYOR APPROVAL: ? DIRECTOR APPROVAL:—N/Am . mmmmmmmm �¢ aaMtiutlt`w I"e4uluw �� Initial/Date Initial/Date blitiah, aw COMMITTEE RECOMMENDATION: N/A Mark Ko)Lang,an ,Committee Chair. Jesse Johnson, Committee Member.. Tran,ran,Commmittee Member .. PROPOSED COUNCIL MOTION: N/A _.........._ _...................._ (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE............ .... �... ......... ................._........................................ COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# �._. ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# 33 CITY OF FEDERAL WAY MEMORANDUM DATE: October 7, 2019 TO: Land LJse&"Transportation Coininittee(1AJ'l'C) VIA: Jim Ferrell, Mayor FROM: Bill 'adipo, Policy Advisor SUBJECT: Report on progress with airport issues ........... ........................... BACKGROUND: The LUTC will be briefed on airport issues including: • Status of the Sea-Tac Stakeholder Advisory Round Table (StART). • Review of the September 25t"meeting of the Highline Forum. • Progress report on the Washington State Department of Commerce study on Sea-Tac Airport impacts. • Update on proposed aviation related Federal legislation to be introduced by Congressman Adam Smith. • Monthly review of the Quiet and Healthy Skies Initiatives tracking report. 34