AG 19-067 - Kittitas County Jail RETURN TO: Kurt Schwan/PD EXT: 6875
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
ORIGINATING DEPT./DIV: PD/PROFESSIONAL STANDARDS
ORIGINATING STAFF PERSON: KURT SCHWAN EXT: 6875 3. DATE REQ.BY: ASAP
TYPE OF DOCUMENT(CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
CONTRACTAMENDMENT(AG#):_ — X INTERLOCAL
❑ OTHER
PROJECT NAME: JAIL SERVICES—INMATE HOUSING
NAME OF CONTRACTOR: KITTITAS COUNTY JAIL
ADDRESS: 205 WEST 5T"AVE,ELLENSBURG,WA. 98926 TELEPHONE: 509-962-7527
E-MAIL:STEVE.PANATTON[a1 CO.KITTITAS.WA FAX:
SIGNATURE NAME: STEVE PANATTONI TITLE: COMMANDER
EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
TERM: COMMENCEMENT DATE: JANUARY 2020 COMPLETION DATE: ANNUAL RENEWAL THROUGH 12/31/2024
TOTAL COMPENSATION $150,000.00 ANNUALLY (INCLUDE EXPENSES AND SALES TAX,IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE:❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED ❑YES ❑NO IF YES,$ PAID BY.❑CONTRACTOR❑CITY
RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDE
❑ PURCHASING: PLEASE CHARGE TO:
0. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED
❑ PROJECT MANAGER
❑ DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
❑ LAW f QG 1'0 14
1. COUNCILAPPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE: L l�
SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: b
2. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
INITIAL I DATE SIGNED
❑ LAW DEPARTMENT fb f
VC
1GNATORY(MAYOR OR DIRECTOR)
1�7Y CLERK qVI 11 '
SSIGNED AG# AG# -
V SIGNED COPY RETURNED DATE SENT:_ 510-1q I'd,
,OMMENTS:
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V"L l CDV.,L,\ Gtryy,Cr j� 1.
inmR
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2019-
A RESOLUTION AUTHORIZING EXECUTION OF AN INTERLOCAL AGREEMENT
BETWEEN THE CITY OF FEDERAL WAY, WASHINGTON AND KITTITAS COUNTY,
WASHINGTON FOR THE HOUSING OF INMATES
WHEREAS, RCW 39.34, the Interlocal Cooperation Act, provides the capability for
public agencies to cooperate by providing services and facilities for mutual advantage;
and
WHEREAS, the City of Federal Way, Washington wishes to designate the Kittitas
County Corrections Center as a place of confinement for the incarceration of one or more
inmates lawfully committed to its custody; and
WHEREAS, Kittitas County is desirous of accepting and keeping in its custody
such inmate(s) in the Kittitas County Corrections Center for a rate of compensation and
other terms and conditions mutually agreed upon by the parties; and
WHEREAS, by action taken at a regular meeting, the governing bodies of each of
the parties to the Interlocal Agreement attached hereto have determined to enter into this
Interlocal Agreement for the period from January 1,2020 - December 31, 2020, and
renewing by its own terms thereafter;
NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of County
Commissioners of Kittitas County, Washington authorizes the execution of the Interlocal
Agreement for the Housing of Inmates that is attached hereto, and incorporated herein by
this reference, and which shall be forthwith filed with the Kittitas County Auditor pursuant
to RCW 39.34.040.
ADOPTED this day of .� 7 'i]1 lr 2019.
BOARD OF COUNTY COMMISSIONERS
KITTITAS, OYNTY, WASHINGTON
Chair
' ..
ATTEST APPROVEMTO FORM:
t i
Douglas R. Mitchell,�Deputy Prosecuting Attorney
U Clerk of the Board- Julie Kjorsvik
❑ Deputy Clerk of the Board- Mandy Buchholz
RESOLUTION
INTERLOCAL AGREEMENT BETWEEN
THE CITY OF FEDERAL WAY,WASHINGTON
AND KITTITAS COUNTY, WASHINGTON,
FOR THE HOUSING OF INMATES FOR 2019-2020
THIS INTERLOCAL AGREEMENT is made and entered into on this 3 day of
2019 by and between Kittitas County, Washington, a Washington
municipal corporation, hereinafter referred to as "County", and the City of Federal Way,
Washington, hereinafter referred to as the "City", each party having been duly organized
and now existing under the laws of the State of Washington. Both entities may be referred
to in this Agreement collectively as "Parties" or individually as "Party".
WITNESSETH:
WHEREAS, Kittitas County owns and operates the Kittitas County
Corrections Center, located in Ellensburg, Washington; and
WHEREAS, the City, whose law enforcement officers from time to
time arrest persons for misdemeanors, gross misdemeanors or felonies, which
may result in jailing of the person arrested; and
WHEREAS, the City seeks to contract for jail facilities and services
from the County for confinement of City prisoners; and
WHEREAS, the County has expressed a willingness to provide jail
facilities and services to the City; and
WHEREAS, the Interlocal Cooperation Act (Chapter 39.34 RCW) and
the City and County Jails Act (Chapter 70.48 RCW), authorizes contracts for
jail services made between a county and a city; and
WHEREAS , the governing bodies of each of the parties hereto have
determined to enter into this Interlocal Agreement (ILA) for the Housing of
Inmates by action taken at a regular meeting; and
NOW, THEREFORE, in consideration of the above and foregoing
recitals, the payments to be made, the mutual promises and covenants herein
contained, and for other good and valuable consideration, the parties hereto
agree as follows:
Interlocal Agreement for Housing of Inmates
Page 1 of 10
I. Governing Law
The parties hereto agree that, except where expressly otherwise provided, the
laws and administrative rules and regulations of the State of Washington shall
govern in any matter relating to an inmate(s) confined pursuant to this
Agreement.
II. Term
This agreement shall be effective January 1, 2020 and shall extend for a period of one
year thereafter until midnight, December 31, 2020, subject to earlier termination as
provided herein. This Agreement will be automatically renewed unless either parry gives 90
days advanced notice of its indication not to renew.
III. Notice
All notices, reports, and correspondence to the respective parties of this Agreement shall
be sent to the following:
To the City: Federal Way Police Department
333258 th Ave S.
Federal Way WA, 98003
Primary Contact: Commander Kurt Schwan
Secondary Contact: As designated by Federal Way Police Dept.
To the County of Kittitas: Kittitas County Corrections Center
205 W 5th Ave, Ste 1
Ellensburg WA 98926
Primary Contact: Interim Commander Steve Panattoni or successor
IV. Definitions
The Parties hereby agree that the following terms shall have the specified meanings
unless indicated otherwise herein:
A. Day. A twenty-four hour-long unit of time commencing at 00:00:01 a.m., and ending
at 23:59:59 p.m.
B. Nwate: Class]Ccations shall be pursuant to the Kittitas County Corrections Center
Objective Jail Inmate Classification which is modeled after the National Institute of
Corrections Jail Classification.
i) "Minimum" classification shall apply to those inmates who present
Interlocal Agreement for Housing of Inmates
Page 2 of 10
a low risk to staff and the community.
ii) "Medium" classification shall apply to those inmates who present
a moderate risk to staff and the community.
iii) "Maximum" classification shall apply to those inmates
who present a substantial risk to staff and the community.
C. City Prisoner means a person arrested by a Police Officer of the City or another law
enforcement agency on behalf of the City and booked into the Kittitas County
Corrections Center(KCCC) at any time and for any reason, including after
sentencing. It is anticipated that prisoners confined at KCCC will be those sentenced
to terms of incarceration in jail for periods of three hundred sixty-five days (3 65) or
less, but as deemed appropriate and by arrangement between the parties, prisoners not
yet convicted may be confined at KCCC under the same terms and conditions as
those serving sentences. Transportation of all prisoners confined at KCCC pursuant to
this ILA shall be the responsibility of the City, including all costs. Access of legal
counsel to such prisoners shall be pursuant to the policies and schedule of KCCC, and
no cost of such counsel shall be the responsibility of the County.
V. Criteria for Dieternflm ng Prisoner Status
For the purposes of this agreement:
A. City Prisoners being booked into the Kittitas County Corrections Center shall remain
the responsibility of the Police Officer of the City and shall not be deemed an inmate
of that facility until the City Prisoner is accepted by Corrections staff at the time of
booking. Only law enforcement personnel of the City may present a prisoner for
confinement in KCCC pursuant to this ILA unless previously arranged and approved
in writing by the Jail Commander or his/her designee or superior.
VI. Jail and Medical Services
A. Inmates deemed City Prisoners for medical purposes shall mean any person
incarcerated pursuant to this ILA. These prisoners shall receive such medical,
psychiatric and dental treatment when emergent and necessary to safeguard their
health while housed in the Kittitas County Corrections Center in the same manner and
to the same extent as any other prisoner. The County will provide or arrange for
providing of such medical, psychiatric and dental services. The County will attempt
good faith efforts in seeking reimbursement from the City Prisoner. However, except
for routine minor medical services provided by the County within the Kittitas County
Corrections Center, the City shall ultimately be responsible and pay directly or
reimburse the County for any and all costs associated with the delivery of any
emergency or necessary medical service provided to City Prisoners. The City shall be
Interlocal Agreement for Housing of Inmates
Page 3 of 10
responsible for any and all emergent or necessary medical, dental and psychiatric
treatment provided outside of the Kittitas County Corrections Center and shall be
billed thereafter.
B. If the County becomes aware that a City Prisoner is in need of medical health care
requiring the assistance of a medical health care services provider outside of the
Kittitas County Corrections Center, then the County shall make reasonable effort to
notify the City prior to obtaining said service. If the City is contacted and does not
authorize the County to obtain the service, then the City shall, within four (4) hours,
pick up the inmate from the County to transport to medical care. Provided, in the case
of emergency, the County may notify the City after the service has been provided.
C. An adequate record of all such services shall be kept by the County for the City's
review at its request, to the extent consistent with confidentiality regulations. Any
medical or dental services of major consequence shall be reported to the City as soon
as time permits.
D. Should medical, psychiatric or dental services require hospitalization, the City agrees
to compensate the County dollar for dollar any amount expended or cost incurred in
providing the same; provided that, except in emergencies, the City will be notified by
contacting the duty supervisor at the City prior to the prisoner's transfer to a hospital,
if and when circumstances allow, or as soon afterward as practicable.
E. Upon payment to the County by the City for a City Prisoner's health care expense, the
County will assign to the City, if requested by the City, any and all right to
reimbursement for medical expenses authorized under RCW 70.48.130.
F. The City agrees to pay directly or reimburse the County for any and all medical
expenses, as defined in Section VI.A, incurred for City Prisoners and persons arrested
by or on behalf of the City, which are not performed by medical staff on contract with
the County within the Kittitas County Corrections Center, or paid by the Department
of Social and Health Services, including medical, psychiatric, and dental bills as well
as prescription medication expenses.
VII. ;Transportation
The County shall be responsible for the transportation of all prisoners from the
Corrections Center to local medical services and back. The City shall pay the actual costs
for County personnel required to appropriately and safely transport and maintain custody
of prisoners during medical treatment, including overtime as needed to maintain staffing
for operations. The County will contact the City with regard to any pre-planned major
medical treatment to allow the City to consider the option of using its own personnel for
transport and security, including provision of female personnel for medical matters
specific to women. The City shall be responsible for transporting all inmates to and from
custody. The City shall provide all documentation related to the booking of inmates,
Interlocal Agreement for Housing of Inmates
Page 4 of 10
including court orders and the date and time at which custody commenced and is to end.
VIII. Compensation
A. The County agrees to accept and house City Prisoners for compensation per prisoner
at the rate of$66.50 for the year 2020 except as provided below. This rate includes
minimum, medium and maximum classification inmates. The parties agree that the
County will not charge the City a separate booking fee in addition to such rate. The
rate will increase by 3% each year on January 1.
B. The date of booking into, and the date of release from, the Kittitas County
Corrections Center of the City Prisoners, no matter how little time of a twenty-four
hour day it constitutes, shall count as one day for billing purposes and shall be billed
to the City as a day of custody in the County.
IX. Billing and Billing Dispute Resolution Procedures
A. The County shall transmit billings to the Chief of Police of the City on the following
dates: April 15th, July 15th, October 15th, and January 15th. Within forty-five (45)
days after receipt, the City shall pay the full amount billed or withhold any portion
thereof related to disputed medical costs and provide the County written notice
specifying the amount withheld and the grounds for withholding such amount,
together with payment of the remainder of the amount billed.
B. Interest on unpaid balances not paid within 45 days of billing shall be computed at
1% of the unpaid balance per month.
C. Withholding of any amount billed shall constitute a dispute to be resolved as follows:
i) The Sheriff, County Prosecuting Attorney, Police Chief and City Attorney
or their designees shall attempt to resolve the dispute by negotiation.
Negotiation meetings may be conducted once per quarter meeting in the
months of January, April, July, and October if requested. If negotiations are
unsuccessful, the dispute shall be referred to the City Mayor and the Chair
of the Board of County Commissioners for settlement. If not resolved by
them within thirty (30) days of referral, the City Mayor and Chair of the
Board of County Commissioners may by mutual written consent apply to
the Superior Court Judge for appointment of an arbitrator whose decision
shall be final and binding on both parties. If mutual written consent to apply
for the appointment of an arbitrator is not reached, either party may seek
court action to decide the disputed contract provision.
ii) Any amount withheld from a billing, plus interest thereon as set forth in Sec
IX (B) determined owed to the County pursuant to the billing dispute
Interlocal Agreement for Housing of Inmates
Page 5 of 10
resolution procedure described above shall be paid by the City within thirty
(30) days of the negotiated resolution, arbitrator's decision or court finding.
D. Each party may examine the other's books and records to verify charges. If an
examination reveals an improper charge, the amount shall be applied to the next
quarter and subsequent quarter's payments until the credit has been exhausted. Any
unused credit, which exists at the termination of this agreement, shall be refunded
within thirty(30) days of the date of termination.
E. Billing Statements. The County shall provide a billing statement each quarter in
accordance with section IX (A).
F. Unpaid balances over 60 days in arrears may result in cancellation of access to the
Corrections Center for booking of non-felony prisoners.
G. Upon cancellation of this agreement, the City would be responsible for making its
own arrangements for the booking of all City misdemeanors, gross misdemeanor, and
court committed prisoners. The City would be responsible for all transportation,
housing,medical and supervision costs for such prisoners.
X. Termination
A. Termination for Material Breach. In the event either party believes the other party has
materially breached any obligations under this agreement, such party shall so notify
the breaching party in writing, stating the basis upon which breach is claimed and the
specific provisions of this agreement claimed to have been violated. The breaching
party shall have thirty (30) days from the receipt of such notice to cure the alleged
breach and to notify the non-breaching party in writing that cure has been effected. If
the breach is not cured within the thirty (30) days, the non-breaching party shall have
the right to terminate this agreement by providing ninety (90) days prior written
notice to the other party and to Washington State Office of Financial Management, as
provided in RCW 70.48.090. The ninety-day notice shall state the grounds for
termination and the specific plan for accommodating the affected jail population.
B. Termination by Mutual Agreement. This Agreement may be terminated by written
notice from either party to the other party and to Washington State Office of Financial
Management, as provided in RCW 70.48.090, stating the grounds for said termination
and specifying plans for accommodating the affected inmates. The notice must be
delivered by regular mail to the contact persons identified in Section IV herein.
Termination shall become effective ninety (90) working days after receipt of such
notice.
C. Removal of hunates Following Notice of Termination. Within the ninety (90) day
notice period set forth in subsection A or B above, or within such other period of time
as may be agreed upon in writing by the parties, the City agrees to remove its
Interlocal Agreement for Housing of Inmates
Page 6 of 10
imnate(s) from Kittitas County Corrections Center. In the event of termination of this
agreement, the City shall compensate the County for prisoners housed by the County
after notice of such termination until the City retakes its inmates in the same manner
and at the same rates as if this agreement had not been terminated. Upon termination
of this agreement, the City would be responsible for making its own arrangements for
the booking of all City misdemeanors, gross misdemeanors, and court committed
prisoners. The City would be responsible for all transportation, housing, medical and
supervision costs for such prisoners.
XI. Responsibility for Offender's Custody
It shall be the responsibility of the County to confine the inmate or inmates; to provide
treatment, including the furnishing of subsistence and all necessary medical and hospital
services and supplies; to provide for the prisoners' physical needs; to make available to
them programs and/or treatment consistent with the individual needs; to retain them in
said custody; to supervise them; to maintain proper discipline and control; to make
certain that they receive no special privileges and that the sentence and orders of the
committing court in the State are faithfully executed; provided that nothing herein
contained shall be construed to require the County, or any of its agents, to provide
service, treatment, facilities or programs for any inmates confined pursuant to this
Agreement, which it does not provide for similar inmates not confined pursuant to this
Agreement. Nothing herein shall be construed as to require the County to provide
services, treatment, facilities or programs to the City's Prisoners above, beyond or in
addition to that which is required by applicable law.
XII. Right of Refusal
The County shall have the right to refuse to accept any prisoner from the City who, in
the judgment of the County, has a current medical condition which may adversely
affect the safety of the individual or the safe operations of the Kittitas County
Corrections Center or the reasonable operational capacity limits will be reached or
exceeded.
XIII. Indemnification
A. The County shall defend, indemnify, and hold harmless the City, its agents,
employees and officers from any and all liability arising out of the performance of
this agreement, whether by act or omission of the County, its agents, employees or
officers. Such liability shall include but not be limited to, intentional acts, negligence,
and violations of prisoner's constitutional rights.
B. The City shall defend, indemnify and hold harmless the County, its agents, employees
and officers from any and all liability arising out of the performance of this
agreement, whether by act or omission of the City, its agents, employees, or officers.
Interlocal Agreement for Housing of Inmates
Page 7 of 10
Such liability shall include, but is not limited to, false arrest and false imprisonment.
C. The Parties' obligations to indemnify, defend and hold harmless shall not extend to
injuries, sickness, death or damage caused by or resulting from the sole willful
misconduct or negligence of the other Party, it agents, officers, employees or sub-
consultants.
D. The Parties' obligations to indemnify, defend and hold harmless for injuries, sickness,
death or damage caused by or resulting from the concurrent negligence or willful
misconduct of the Parties or of the Parties and a third party other than an officer,
agent or employee of the Parties, shall apply only to the extent of the negligence or
willful misconduct of each Party.
XIV. Entire Contract
This agreement represents the entire understanding of the parties and supersedes any
oral representations that are inconsistent with or modify its terms and conditions.
XV. Modification
This agreement may be modified and amended only in writing and signed by the parties
hereto.
XVI. Independent Conti-actor
In providing services under this Interlocal Agreement, Kittitas County is an independent
contractor and neither it nor its officers, agents or employees are employees of the City
for any purpose, including but not limited to, responsibility for any federal or state tax,
industrial insurance or Social Security liability. Neither shall the provision of services
under this Interlocal Agreement give rise to any claim of career service or civil service
rights, which may accrue to an employee of the City under any applicable law, rule or
regulation.
XVII. General Provisions:
A. Purpose. The purpose of this Interlocal Agreement is to permit the joint use of the
Kittitas County Corrections Center for confinement of prisoners of the parties to the
Interlocal Agreement, thereby promoting maximum use and efficiency of the
Kittitas County Corrections Center.
B. Administrator. Pursuant to RCW 39.34.030(4)(a), the administrator for this
agreement shall be the Undersheriff of the Kittitas County Sheriff's Office.
C. PropertX. Unless otherwise specifically agreed by the parties in writing, all property,
Interlocal Agreement for Housing of Inmates
Page 8 of 10
personal and real, utilized by the parties hereto in the execution of this Agreement
shall remain the property of that party initially owning it.
D. Venue. Venue for any lawsuit shall be in the Kittitas County Superior Court.
E. Filing. This Agreement shall be filed with the Kittitas County Auditor's Office or,
alternatively, listed by subject on each or either party's web site or other
electronically retrievable public source pursuant to RCW 39.34.040.
F. Severability. In the event any provisions of this Agreement shall be determined to be
unenforceable or otherwise invalid for any reason, such provisions shall be enforced
and valid to the extent permitted by law. All provisions of this Agreement are
severable and the unenforceability or invalidity of a single provision herein shall not
affect the remaining provisions.
G. Waiver of Breach. The waiver by either party of the breach of any provision of this
Agreement by the other party must be in writing and shall not operate nor be
construed as a waiver of any subsequent breach by such other party.
H. Savings Clause.Nothing in this Agreement shall be construed so as to require the
commission of any act contrary to law, and wherever there is any conflict between
any provisions of this Agreement and any statute, law, public regulation or
ordinance, the latter shall prevail, but in such event, the provisions of this
Agreement affected shall be curtailed and limited only the extent necessary to bring
it within legal requirements.
I. Interpretation. This Agreement has been submitted to the scrutiny of all parties and
their counsel, if desired, and it shall be given a fair and reasonable interpretation in
accordance with its words, without consideration or weight given to its being drafted
by any party or its counsel. All words used in the singular shall include the plural;
the present tense shall include the future tense; and the masculine gender shall
include the feminine and neuter gender.
J. Access to Records. The parties hereby agree that authorized representatives of the
parties shall have access to any books, documents, paper and record of the other
party which are pertinent to this Agreement for the purposes of making audits,
examinations, excerpts and transcriptions. All such records and all other records
pertinent to this Agreement and work undertaken pursuant to this Agreement shall
be retained by the parties for a period of six years after the final expiration date of
this Agreement or any amendments hereto, unless a longer period is required to
resolve audit, findings or litigation. In such cases, the parties may expressly agree
by an amendment or separate agreement for such longer period for record retention.
IN WITNESS WHEREOF,the above and foregoing Interlocal Agreement has been executed
in duplicate by the parties hereto and made effective on the day and year first above written:
Interlocal Agreement for Housing of Inmates
Page 9 of 10
CITY OF FEDERAL WAY COUNTY OF KITTITAS
BOARD OF COUNTY COMMISIONERS
Ji errc , Mayor Chairman —
os
COUNTY OF KITTITAS
SHERIFF'S OFFICE
Gene Dana, sheriff
ATTEST: G.0M T:
t .h liie Courtney, City Cl c
SE1 oft_ Hoard
A -
APPROVED AS TO FORM: r'� 't�n� - N"E.0 AS TO FORM:
J. Ryan Call, City Attorney Deputy Prosecuting Attorney
Interlocal Agreement for Housing of Inmates
Page 10 of 10
51
COUNCIL MEETING DATE: April 16,2019 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: JAIL SERVICES CONTRACT—KITTITAS COUNTY JAIL
POLICY QUESTION: Should the Federal Way Police Department enter into a contract with the Kittitas Jail for
jail services at the cost of approximately$150,000 annually?
COMMITTEE: Parks, Recreation,Human Services, and Public Safety MEETING DATE: April 9,2019
Council Committee—(PRHS&PSC)
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
- STAFF REPORT BY: Kurt Schwan,Professional Standards Commander DEPT: Police
Attachments:
1. Staff Report
2. Kittitas County Jail Contract
Options Considered:
1. Approve the execution of this contract
2. Do not ap prove this contract
MAYOR'S RECOMMENDATION: 1. Approve the execution of this contract
MAYOR APPROVAL: �?� DIRECTOR APPROVAL: fG/�9
Cm;i.tG- C��sm IzutiaU[7ate
hill,M)a[c iniusi D;ae
COMMITTEE RECOMMENDATION: I move to forward the Jail Services Contract with the Kittitas County Jail to
the April 16, }1 , Council consent agenda for
,;fly ,•r�.� ,�
4 olnmittee Chair 0011111 m , Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Jail Services Contract with the Kittitas County Jail
and authorize the Mayor to sign said agreement".
(BELOW TO BE COMPLETED BY CITY CLERIC'S OF'F'ICE
UNCIL ACTIO
APPROVE LA1`kA6 COUNCIL BILL#
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED—12/2017 RESOLUTION#
CITY OF FEDERAL WAY
MEMORANDUM
DATE: April 9, 2019
TO: City Council Members
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Jail Services Contract—Kittitas County Jail
Financial Impacts:
By withdrawing from SCORE and utilizing other jail facilities, the projected annual jail
services expenditures would be $4,330,300. This would be an annual savings over
SCORE/KC Jail contracts of$2,085,672. The Kittitas County Jail is one of the jail services
providers to be utilized in order to achieve the above stated savings. The projected annual
cost to utilize the Kittitas County Jail would be $150,000.
Background Information:
In 2009, SCORE was established to serve the seven Owner Cities, with a goal of providing
consolidated correctional services at a lower total cost to the participating Owner Cities. In
the case of Federal Way,there has been a significant jail cost increase in the seven years we
have been an Owner City,creating a financial burden that is unsustainable. In 2012,Federal
Way's total jail budget was $2,305,280, a 17% M&O obligation (based on 60 ADP). In
2018,the SCORE jail budget swelled to $6,293,163, a 30.23%M&O obligation(80 ADP).
(The 2018 total jail budget is $6,415,972, which includes other jail expenses outside of
SCORE.) The steady incremental increase for the past seven years,totaling 20 more ADP,
has increased our SCORE budget by$3,987,883—this reflects an increase of 173%since the
inception of our participation.
The SCORE Financial Alternatives Study Subcommittee was created to research financial
alternatives for Owner Cities. At this time,no feasible alternative option exists or has been
presented for Owner Cities to remedy the unsustainable financial obligation for the City of
Federal Way.
The following are all of the prof ected annual on-going j ail services expenditures utilizing jail
facilities other than SCORE;
Rev.7/18
Average Daily Maintenance (+booking fees) at 70 ADP $2,395,300
SCORE debt service $935,000
Infirmary/Mental Health Detention $275,000
Medical $150,000
Work Release/EHM/Probation $100,000
Four (4) FTEs (salary&benefits) $460,000
M&O for jail transport vehicle $15,000
Total annual projected Jail Operations Expenditure $4,330,300
Current 2018 SCORE/KC jail budget $6,415,972
Annual savings over current SCORE/KC Jail contracts $2,085,672
On September 4, 2018, Federal Way City Council unanimously passed a resolution
authorizing the withdrawal from the SCORE Inter-local Agreement. The Kittitas County
Jail has been identified as one of the jail services providers to be utilized in order to achieve
the above stated savings. The projected annual cost to utilize the Kittitas County Jail would
be $150,000.
Rev.7/18