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Parks Comm MINS 09-05-2017CITY OF FEDERAL WAY PARKS AND RECREATION PARKS AND RECREATION COMMISSION September 5, 2019 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Present: Chair Laura Belvin, Vice Chair Dawn Coggins, David Wilson, Thomas George, Michael Campsmith, David Berger, and George Vadino. Excused: George Pfeiffer Unexcused: Bobby Jennings Staff. John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Jason Gerwen Parks & Facilities Manager and Mary Jaenicke, Parks Adm. Asst. II. Chair Belvin called the meeting to order at 6:30pm. None PUBLIC FORUM APPROVAL OF MINUTES Commissioner Berger moved to approve the June Parks and Recreation Commission regular meeting minutes as written. Commissioner Wilson seconded. Motion passed. COMMISSION BUSINESS Introductions Parks and Recreation Commissioners and Parks staff introduced themselves to new commissioner Thomas George. Park Code Sub -Committee Update Staff Gerwen distributed a draft of the Park Code with the suggested changes to the commission. The process that took place at the sub -committee meeting was reviewed. Sub -committee members were Chair Belvin, Commissioners Wilson and Campsmith and staff Gerwen. The sub -committee reviewed the Park Code from neighboring cities; the City of Lakewood has a section in their code that lists the penalties for violating codes. Our current document has references to Municipal Codes and is light on definitions. Staff Gerwen summarized the proposed changes to the existing Park Code. The commission and staff had an opportunity to review the suggested changes and provide feedback. The draft of the proposed revised codes will be reviewed by the Law Department. The Parks Department is starting to receive an increased amount of calls regarding flying drones and launching rockets and staff Gerwen would like input from the commission regarding these issues. Discussion also took place regarding stronger language on smoking and the use of tobacco products. Staff Gerwen requested that the commission review the proposed changes and email their comments/suggestions to him. g:\parks comm mtg notes\2019\09-05-2019 minutes.doc Parks and Recreation Commission September 5 2019 Paee 2 STAFF REPORTS Red, White & Blues Festival Recap Director Hutton reported that it was another successful event. We had a new fireworks vendor this year and they did a great job. The event was very well attended and there were no major incidents. Vice Chair Coggins inquired about parking at the Commons Mall. Mall security was placing "No Parking" notices on cars that were parked in the lot — even though the mall was closed. She asked if there has ever been any coordination between the city and the mall to allow parking when the mall is closed. Director Hutton answered that they have been difficult to work with in the past. Staff Gerwen added that the mall would be liable if something happened on their property or if someone was drinking on site and caused an accident after they left the property and could end up in a lawsuit. Park Tour Discussion Park tours are associated with selecting the next playground to have their play equipment replaced. The cost for the new play equipment at Mirror Lake is approximately $140,000.00 - $160,000.00. The replacement will occur late winter so it will be ready by spring. No other playground equipment installations will take place in 2019. Staff Gerwen asked if the commission was still interested in touring the playgrounds in 2019 or wait until 2020. Commissioner Campsmith proposed that there are some new members that have not toured the parks and that regardless of whether or not there is money available they should visit some parks. Staff Ikerd added that there is $160,000.00 set aside for Laurelwood Park and suggested the commission start discussing plans for some upgrades at that park. Staff Gerwen reviewed the playground CIP budget. Park Tours will be held on October 3 at 4:30pm. This tour will count as a regular commission meeting. Staff Gerwen will email the commission the five parks that will be toured. The conditions of the parks toured will be across the spectrum. Saghalie Park Field Turf Replacement Update Staff Ikerd gave a brief report on the field turf replacement at Saghalie Park. Half of the old turf was removed on Tuesday, September 3. The project should be completed by mid-October. This new turf includes a foam pad called an e -layer; this will improve safety and is guaranteed for ten years. We are able to include this upgrade because of the donation from the Federal Way Soccer Association and a grant that the city received. The next field turf to be replaced is Sacajawea. OTHER BUSINESS Commissioner Campsmith asked for a brief update on how the recent passage of the King County Parks Proposition 1 will affect our department going forward. Staff Gerwen stated that we have benefitted greatly from it in the past. Staff Ikerd reported that with the current levy in place we averaged about $100,000 per year. We are not sure what this new funding can be used for. The Commission requested an update at a future meeting. Staff Gerwen provided a brief update on the Blueberry Farm. The next volunteer event will be on Serve Day which will be held on September 29. Served Day will include Sacajawea and the Blueberry Farm. Chair Belvin stated that it's beneficial to have commissioners there, please notify staff if you are available. Staff will be giving a presentation on the Blueberry Farm to Advancing Leadership. g:\parks comm mtg notes\2019\09-05-2019 minutes.doc Parks and Recreation Commission September 5, 2019 Page 3 NEXT MEETING/AGENDA ITEMS Commission Business November meeting: Proposed earlier start time for Parks & Recreation Commission meeting 2020 Work Plan Staff Reports November meeting: Park Tour update Interlocal agreement with the Federal Way School District Park Code Update ADJOURNMENT A motion was made by Vice Chair Coggins and seconded by Berger to adjourn the meeting. Chair Belvin adjourned the meeting at 7:48 pm. g:\parks comm mtg notes\2019\09-05-2019 minutes.doc