AG 19-222 - Sound Transit RETURN TO: PW ADMIN EXT: 2700 ID#: 4278
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT/DIV: PUBLIC WORKS/
2. ORIGINATING STAFF p9;RSON Kent Smith - EXT: 2716 3. DATE REQ.BY: 7/21/2
3. TYPE OF DOCUMENT(CHECK ONE):
p CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
0 CONTRACT AMENDMENT(AG#): 19-222 ❑ INTERLOCAL
❑ OTHER
4. PROJECT NAME: Sound Transit FV'LE - City §`eMViceq agreement amendment 2
...
5. NAME OF CONTRACTOR: Sound Transit
ADDRESS: 401 South Jackson Sty Seattle..,.WA 98104.................................... TELEPHONE:_888-809,-6368
E-MAIL: FAX:
SIGNATURE NAME: Tr I E:
I6. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER
REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
CFW LICENSE# BL,EXP. 12/31/_ UBI#,, ..........................,EXP.
7. TERM: COMMENCEMENT DATE: COMPLETION DATE: Upon completion
8. TOTAL COMPENSATION:$NIA. theX_�aY US w_ ----ww ww mm _ (INCLUDE EXPENSES AND SALES TAX,IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $,.......... .....
IS SALES TAX OWED: ❑YES ❑NO IF YES,$ PAID BY: ❑CONTRACTOR ❑CITY
RETAINAGE: RETAINAGE AMOUNT:_ .............._.❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED
d PURCHASING: PLEASE CHARGE TO: They pay us
9. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED
6 PROJECT MANAGER KS 7/11/23
❑ DIVISION MANAGER
8 DEPUTY DIRECTOR E,IW 7/12/2023 DSW 8/10/23 -
W................w._......................... _-................................._ ._.......
8 DIRECTOR --
❑ RISK MANAGEMENT (IF APPLICABLE)
A LAW DEPT KVA 7114/2023,tmw 8/11/23 attachment only KVA 11/9/2023
10. COUNCIL APPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE: NIAmmmmmmmmmmmm............... COMMITTEE APPROVAL DATE: N/A „mmmmmmmmmmmmmmmmmm m^
SCHEDULED COUNCIL DATE: N/A COUNCIL APPROVAL DATE: N/A
11. CONTRACT SIGNATURE ROUTING
Ei SENT TO CTOR DATE SENT:.--
❑ ATTACH SIGNATURE AUT ORITY, INSURANCE CERTIFICATE,L CAEEXHIBITS DATE REC'II. ° �" �
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(INCLUDE DEPT.SUPPORT STAFF IF NECESSARY AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN ADVANCE IF COUNCIL APPROVAL IS NEEDED.)
INITIAL/DATE SIGNED
❑ FINANCE DEPARTMENT
❑ LAW DEPT
SIGNATORY(MAXDROJ»D,IIUiv(,TOR) R
CITY CLERK
❑ ASSIGNED AG# A J4
COMMENTS:• IGNED COPY RETURNED DA a SENT:
EXECUTE"
Task orders for this project are authorized under AG17-118-we sign first
p120 iV�
Amendment 2
To
Task Order 2
Agreement GA 0144-17
City Services Agreement Between the City of Federal Way and Sound Transit
j
Pro ect��eview and Permitting
for City Costs Related to Sound '"t"ransitmm ��
In accordance with Section 19.9 of the Agreement, this Amendment 2 to Task Order 2 is entered into by
and between Sound Transit and the City.
The purpose of this Amendment is to modify Attachment 3 "Achievement Milestones and Payment Plan"
of Task Order 2. Now, therefore,the parties agree to amend the Task Order as follows:
1. Attachment 1 "Pre-Construction and Construction Services Support: Scope of Work" is
revised as follows:
Total Cor_pt, �a�ioa�fear City Se vices. Sound Transit will pay the City a fixed fee in the
amount of seven million dollars( 7,000,000) for City costs associated with the scope of this
Task Order 2. Payments will be trade on a altaarterly basis as noted in Attachment:3..
2. Attachment 3 "Achievement Milestones and Payment Plan" is deleted in its entirety and
replaced with the attached "Updated Attachment 3 (4.2023) Achievement Milestones and
Payment Plan."
All other provisions of Task Order 2, as previously amended,shall remain in full force and effect.
This Amendment 2 to Task Order 2 shall be effective as of the date signed by Sound Transit.
Approved Approved
Sound Transit City of Federal Way
Signature Signature L
�,wna � T
fi t'a✓t S�
Brooke D. Belman w0 �'`' L �S o✓�
Print or Type Name, Title Print or Type Nanie, Title
Date: ` v Date:
___..__.._-. Task Order 2 Amendment
0 144-l 7
_..m ...
FWLI City Services Agreement
2
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Task Order 2 Updated Attachment 3(4.2023)
Achievement Milestones and Payment Plan
CITY OF FEDERAL WAY INVOICE COVER TEMPLATE
ISSUING COMPANY AND REMITTANCE A� DDRESS DDRESS ._. .
INVOICE NUMBER
Prime Firm
Address Line 1
Address Line 2 DATE
Tel: (XXX)XXX-XXXX
Fax:(XXX)XXX-XXXX xx/xx/xxxx
Attn: Designated Representative PURCHASE ORDER NUMBER PRIME PROJECT NUMBER
Sound Transit Union Station XXXX
401 South Jackson Street AE 0044-12
Seattle,WA 98104 2826 PERIOD COVERED
From:XX/XX/XXXX To:XX-XX-XXXX
PROJECT TITLE
FWLE City of Federal WayTask Order 2 Total Invoice Amount$
GA 0144-17
PAYMENT REQUEST NUMBER
Total To Date: $0.00
Total Previously Invoiced: $0.00
Amount This Invoice: $0.00
Amount Paid to Date: $0.00
Amount Outstanding: $0,00
1 Original Contract Amount: $0.00
Approved Change Orders: $0.00
Total Authorized Contract Amount: $0.00
Remaining Contract Amount: $0.00 _
include oubmitt do and are accorddance with terms o ...
f certifyperformance of work theproject,have not been r
are true and correct and directly incurred in
the p previously°y f
the Agreement.
[Project Manager Name]
[Title]
Task Order 2 Updated
Attachment 3
FWLE City Services Agreement GA 0144-17 Page 6
Task Order 2 Updated Attachment 3(4.2023)
Achievement Milestones and Payment Plan
Payment Progress Detail Template
(Please Submit with each invoice)
Invoice#: Period covered:
_ PHASE 1: Early Design Review _
. ..,�Ke City Activities Achievement � �y y ' vement Milestones
Participate in the development, review, and . City Liaison is co-located at Sound Transit's
approval of a Final Permitting Plan including the construction project office
development of an agreed to process for . Final Permitting Plan approved by Sound
expedited permit review and approval Transit and City including the process to
Participate in the timely review of design expedite permit review
submittals of early work and return consolidated o Final Contractor mitigation plans approved by
and coordinated comments from all relevant Sound Transit and the City
City departments 0 City issues permits needed to begin early
• Participate in resolving issues resulting from construction activities,such as demolition and
review of the design submittals clearing and grading,to support Project
• Review and approve other Contractor required schedule
plans
• Review and approve plans for early work to
relocate utilities
• Provide accurate and timely project
administration and coordination
• Participate in project coordination meetings
Please insert narrative summarizing activities and progress towards achievement milestones:
Task Order 2 Updated
Attachment 3
FWLE City Services Agreement GA 0144-17 Page 7
Task Order 2 Updated Attachment 3 (4.2023)
Achievement Milestones and Payment Plan
Payment Progress Detail Template
(Please Submit with each invoice)
........... .......
Invoice#: Period covered,
PHASE 2:Design Review and Construction
Key City Activities Achievement Milestones
• Participate in permit-focused, over-the- 6 City issues permits needed for heavy
shoulder,
Ider, discipline-specific meetings described construction activities, including site
in the D-B Permitting Plan construction, building,and trade permits,to
• Provide timely review and processing of design support Project schedule
and permit submittals in a way that supports the
construction approach and the overall
construction schedule
* Participate in resolving issues resulting from
review of the design submittals
• Review change orders as requested that affect
City rights-of-way
• Provide timely inspection activities on
infrastructure constructed as part of the Project
that will be under the City's ownership
......—----- '=_ _ ""I
Please insert narrative summarizing activities and progress towards achievement milestones:
-------................... .............
Task Order 2 Updated
Attachment 3 Page 8
FWLE City Services Agreement GA 0144-17
Task Order 2 Updated Attachment 3(4.2023)
Achievement Milestones and Payment Plan
Payment Progress Detail Template
(Please Submit with each invoice)
Invoice
Periodcovred:covered:-
PHASE 3:Systems/Rail vation/Project Closeout..,, _ _,,_
Key City Activities Achievement Milestones
o Track and facilitate the process of required . Heavy construction and inspection activities
vacation of City rights-of-way and dedication end
and recordation of property r Punch list items are accepted via a letter from
Resolve any outstanding issues as they arise the City
Review and accept record drawings Building inspection services end and the last
Complete Acceptance of Work activities such as Certificate of Occupancy is issued as
by issuing letters of acceptance appropriate
• Complete and document inspections to ensure
permitted work is executed according to permit
requirements
Please insert narrative summarizing activities and progress towards achievement milestones:
I
Task Order 2 Updated
Attachment 3
FWLE City Services Agreement GA 0144-17 Page 9
RETURN TO: PW ADMIN EXT: 2700 ID#: 4226
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT/Div: PUBLIC WORKS/
2. ORIGINATING STAFF PERSON: Kent Smith, P.E. EXT: 2716
3. DATE REQ.BY»_................................................�
3. TYPE OF DOCUMENT(CHECK ONE):
p CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ : '�d..;LJN'I'RA( L.AMENDMP,NT A.G ) ._ ".2 W
( n'#' p INTERLOCAL
OTHER
a. PROJECT NAME.Task Order#2- Amendment#1 of the City Services Agreement for the FW Link Extension
5. NAME OF CONTICk TOR: Sound Transit
ADDRESS:401....S Ja !j_ t, Seattle, WA 981104 _ ..... ......... .. TELEP..HOONN
E:
E-MAIL: FAX:
SIGNATURENAME:,Julie Timm TITLE: CEO
6. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER
REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
CFW LICENSE# BL,EXP. 12/31/ UBI#, ,EXP._/ /_
7. TERM: COMMENCEMENT DATE: COMPLETION DATE: March 31, 2024
8. TOTAL COMPENSATION:$They Pay Us (INCLUDE EXPENSES AND SALES TAX,IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: 13 YES 13 NO IF YES,MAXIMUM DOLLAR AMOUNT: $ m_..........m,,,,,
IS SALES TAX OWED: 13 YES ❑NO IF YES,$..................m..................................... � .�
PAID BY: ❑CONTRACTOR ❑CITY
RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED
O PURCHASING: PLEASE CHARGE TO:
9. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED
8 PROJECT MANAGER KS 4/5/2023
❑ DIVISION MANAGER
8 DEPUTY DIRECTOR EJW 4/5/2023
A DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
iS LAW DEPT KVA 4/6/2023
10. COUNCIL APPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE:
SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE:
11. CONTRACT SIGNATURE ROUTING
DATE REC�D:5/6/23
❑ SENT TO VENDOR/CONTRACTOR DATE SENT:.............................A_.............�.�._.....������_.... ... .............
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR i MONTH PRIOR TO EXPIRATION DATE
(INCLUDE DEPT.SUPPORT STAFF IF NECESSARY AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN ADVANCE IF COUNCIL APPROVAL IS NEEDED.)
INITIAL/DATE Si(;mNI I;P
❑ FINANCE DEPARTMENT
❑ LAW DEPT
❑ SIGNATORY(MAYOR OR DIRECTOR)
❑ CITY CLERK
❑ ASSIGNED AG# AG#
❑ SIGNED COPY RETURNED DATE SENT: .
COMMENTS:
EXFCUTE" 1 "ORIGINALS ,M .._,..� ..... .mmm
Task Orders for this project are authorized under AG 17-118(City Services For the Federal Way Link Extension)-'We sign first'
VJ L
Amendment 1
To
Task Order 2
Agreement GA 0144-17
City Services Agreement Between the City of Federal Way and Sound Transit
for City Costs Related to Sound Transit Project Review and Permitting
In accordance with Section 19.9 of the Agreement,this Amendment 1 to Task Order 2 is entered into by
and between Sound Transit and the City.
The purpose of this Amendment is to modify Attachment 3 "Achievement Milestones and Payment Plan' of Task
Order 2. Now,therefore,the parties agree to amend the Task Order as follows:
1. Attachment 3 "Achievement Milestones and Payment Plan' is deleted in its entirety and
replaced with the attached "Updated Attachment 3 (3.2023) Achievement Milestones and
Payment Plan."
All other provisions of Task Order 2, as previously amended, shall remain in full force and effect.
This Amendment l to Task Order 2 shall be effective as of the date signed by Sound Transit.
Approved Approved
Sound Transit City of Federal Way
t ..........
' J
Signature Signature
Executive Director, DECM Public Works Director
Print or Type Name, Title Print or Type Name, Title
Date: 05/08/2023 Date: 05/01/2023
GA 0144-17
Task Order 2 Amendment 1
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Final Audit Report 2023-05-08
Created: 2023-04-27
By: Doug Haffie(doug.haffie@soundtransit.org)
Status: Signed
Transaction ID: CBJCHBCAABAA8m-DFF19RLbkwiWHUYbmyzg5tm2hFdk9
"GA 0144-17 Federal Way Task Order 2 Amendment 1 with Atta
chment" History
Document created by Doug Haffie (doug.haffie@soundtransit.org)
2023-04-27-11:07:39 PM GMT
Document emailed to ej.walsh@cityoffederalway.com for signature
2023-04-27-11:09:44 PM GMT
Document emailed to ron.lewis@soundtransit.org for signature
2023-04-27-11:09:44 PM GMT
"'�""0`"'l Email viewed by ej.walsh@cityoffederalway.com
2023-04-28-5:16:51 AM GMT
m Signer ej.walsh@cityoffederalway.com entered name at signing as EJ Walsh
2023-05-01 -11:36:26 PM GMT
Document e-signed by EJ Walsh (ej.walsh@cityoffederalway.com)
Signature Date:2023-05-01-11:36:28 PM GMT-Time Source:server
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......... New document URL requested by ron.lewis@soundtransit.org
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� ro Signer ron.lewis@soundtransit.org entered name at signing as Ron Lewis
2023-05-08-9:52:17 PM GMT
Document e-signed by Ron Lewis(ron.lewis@soundtransit.org)
Signature Date:2023-05-08-9:52:19 PM GMT-Time Source:server
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RETURN TO: PW ADMIN EXT: 2700 ID#: :3b(o
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT/DIY: PUBLIC WORKS/
2. ORIGINATING STAFF PERSON:-/r'A ' )�wccame � EXT: 2 3. DATE REQ.BY:
3. TYPE OF DOCUMENT(CHECK ON
❑ CONTRACTOR SELECTION DOCUMENT(E.G,RFB,RFP,RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
OTHER AMENDMENT(AG#):, , )(INTERLOCAL
❑ OlHER
4. PROJECT NAME: 7&-L aA?. 7a O,- o -INK- Cllr.So4�GFT
5. NAME OF CONTRACTOR: foyAY 71e48Y4t"
ADDRESS: Y01 S � � ,iJ�4 pR�s'f TELEPHONE:
E-MAIL: FAX:
SIGNATURE NAME: Anse alb TITLE:CCO
6. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE Cl ALL OTHER
REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
CFW LICENSE# BL,EXP.12/31/ UBI# .EXP.
7. TERM: COMMENCEMENT DATE: COMPLETION DATE: AAgal _, ;&gf
8. TOTAL COMPENSATION:$ 77&y* (INCLUDE EXPENSES AND SALES TAX,IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED: ❑YES ❑NO IF YES,$ PAID BY: ❑CONTRACTOR ❑CITY
RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED
❑ PURCHASING: PLEASE CHARGE TO: _ z ift uS
9. DOCUMENT/CONTRACT REVIEW INITLA DTE REVIEWED INITIAL/DATE APPROVED
A PROJECT MANAGER ?6 S Zr t/Y
❑ DIVISION MANAGER
pr DEPUTY DIRECTOR
X DIRECTOR `
❑ RISK MANAGEMENT (IF APPLICABLE)
XLAW DEPT 64 47 6174
10. COUNCIL APPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE:
SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE:
11. CONTRACT SIGNATURE ROUTING
SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,L C NSES,EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFIC.ATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(INCLUDE DEPT.SUPPORT STAFF IF NECESSARY AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN ADVANCE IF COUNCIL APPROVAL IS NEEDED.)
INITIAL/DATE SIGNED
❑ FINANCE DEPARTMENT
jQ LAW DEPT
SIGNATORY
CITY CLERK h�
ASSIGNED AG#
r SIGNED COPY RETURNED DATE SENT:
COMMENTS:
EXECUTE„ "ORiGIN:\Ls 77bk oAk7l � �ambey, � sld/a �.yOW-Ae 7#s� r !� � d
Y
4,11*-OXrxWOW
Qfr
1/2018
CITY SERVICES AGREEMENT(GA 0144-17)
BETWEEN THE CITY OF FEDERAL WAY AND SOUND TRANSIT
FOR CITY SERVICES AND COSTS RELATED TO FEDERAL WAY LINK EXTENSION
PROJECT REVIEW AND PERMITTING
Task Order 2: Design Review and Construction Services Support(through project close-out)
This Task Order is issued under the City Services Agreement between the City of Federal Way and Sound
Transit for City Services and Fees related to Federal Way Link Extension (FWLE) Project Review and
Permitting dated July 17, 2017. This Task Order establishes the scope, schedule, and budget including
staffing and permitting fees,through Project construction and close-out,scheduled to occur in 2024. In
the event the project schedule extends beyond 2024,the City and Sound Transit will evaluate the need
for additional funding.The City agrees to perform the Services in the manner set forth in this Task
Order. The terms and conditions of the City Services Agreement are incorporated into this Task Order
unless expressly modified below.
This Task Order shall be effective as of the date signed by Sound Transit.
Project Description. This Task Order covers City work and fees during the Early Design Review, Design
Review and Construction, and Systems/ Rail Activation/Project Closeout Phases. City involvement will
include a City Project Liaison (as variously described in Design-Build Contractor documents and in the
City's Development Agreement with Sound Transit) and other staff whose role it will be to expedite
processes related to Design-Build Project delivery, including design review, permitting, and inspection.
Attachment 1:Task Order Scope of Work(Pre-Construction and Construction Services Support)
• Attachment 2: Project Preliminary Permitting Plan
■ Attachment 3:Achievement Milestones and Payment Plan
The authorized representatives of the parties have agreed to the terms of this Task Order by signing
below. -
For th Ci ound Transit
Alz
Vature -ligature
X& ZUy
Sx/,✓� /T LJ Sa✓ ]7iisl�rn� �ML�'�A.r�.rli!&r.••(,.• rr GE7r1Si R•s.:•a�oJ �va� r
Title Title '
o rI lCj /Z-7,1"1
Date Date
Approved as to Form: A ro ed as to F r
ov
City Attorney Sound Transi L gal Counsel
Task Order 2 Page 1
GA 0144-17
Task Order 2-Attachment 1
Pre-Construction and Construction Services Support:Scope of Work
Overview. The scope of this Task Order 2 identifies City tasks associated with preparations for issuance
of the Design-Build Contractor Notice-to-Proceed (NTP),final design, permitting, heavy construction and
Project close-out, scheduled to occur in 2024, as well as all permitting and approvals. This Task Order is
defined to cover the range of tasks below from September 2019 through March 31, 2024 in order to
provide certainty and predictability to both the City and Sound Transit by clarifying workload and cash
flow payments,expeditiously conducting Project reviews and permitting, and ensuring Project delivery
and closeout within the lifetime budget
Total Compensation for City Services. Sound Transit will pay the City a fixed fee in the amount of four
million nine hundred forty thousand dollars($4.94 million)for City costs associated with the scope of
this Task Order 2. Payments will be made on a quarterly basis as noted in Attachment 3.
This payment shall be inclusive of:
• Permitting:All permit fees and approvals and related costs. The City agrees that it will not
separately charge Sound Transit additional permit or approval-related fees. The scope of this
Task Order 2 includes anticipated City activities necessary to facilitate all permits and approvals
required for completion of the FWLE Project as identified during the procurement process. As
part of the Development Agreement between the City and Sound Transit,the Parties prepared a
Preliminary Permitting Plan that identified anticipated permits and is included as Attachment 2
to this Task Order. The Plan includes timelines and milestones for City review and approval of
Project permit submittals. Sound Transit's Design-Build Contractor will further refine and
finalize the Preliminary Permitting Plan to create a Final Permitting Plan that will be reviewed
and approved by the City as detailed in the Development Agreement.The Final Permitting Plan
will provide a framework that supports approval of construction permits within mutually agreed
upon timeframes that support the overall Project schedule.
• Staffing:All staffing and staff related costs necessary to support the overall project schedule and
as detailed in this Task Order. Staffing is required to support the following four phases:
Phase 1: Early Design Review: This phase covers staffing services for review of early
submittals beginning in September 2019 and continuing through to December 2019.
Phase 2: Design Review and Construction: This phase covers staffing services through the
entirety of the final design and construction phase, which is estimated to begin in January
2020 and to conclude in September 2023. This phase also includes design review,
permitting, inspections, and testing.
Phase 3; S sterns Rail Activation Proiect Closeout: This phase covers staffing services
from the conclusion of heavy construction until the following three conditions are met: 1)
construction inspection activities end, 2) punch list items are accepted via a letter from the
City, and 3) building inspection services end and the last Certificate of Occupancy is issued.
Costs of permitting and staffing will be paid to the City and are reflected in the respective
payment estimates below.
Invoicing and Payment. Payments will be made to the City under this Task Order 2 as follows:
•
Staffing and Permitting Costs: Sound Transit shall pay the City a total of four million nine
hundred forty thousand dollars($4.94 million)to cover all staffing and permit related costs.This
shall be paid to the City in nineteen (19) payments detailed in Attachment 3. Eighteen (18)
payments will be paid within 30 days of submission for work completed in the previous quarter,
starting in Quarter 4 of 2019 and ending in Quarter 2 of 2024. The final payment(19 of 19
payments)will be made payable upon achievement of the following: 1) construction inspection
activities end, 2) punch list items are accepted via a letter from the City, and 3) building
Task Order 2 Attachment 1
GA 0144-17 Page 1
inspection services end and the last Certificate of Occupancy is issued. If completion of these
items occurs later than Quarter 2 of 2024, payment will be made 30 days after completion of
the items.The payment plan is captured in Attachment 3.
• City InvoicinE:The City shall submit to Sound Transit quarterly progress reports and an invoice
forthe quarterly payment as described above. Progress reports must describe services provided
by the City during the payment period, including progress made and work completed toward
agreed upon activities and milestones identified in Attachment 3.
Scope of Work.
A. Project Management and Administration.
A.I. Management and Administration. The key purpose of this task is to provide accurate and timely
project administration and production of quality work products to allow for Sound Transit's design and
construction of the Project. This task will be continuous throughout the duration of this Task Order and
through Project closeout scheduled for 2024 and includes the work necessary to set up and participate
in meetings, design reviews, construction progress meetings, quarterly invoicing, monitoring and
reporting progress, and providing overall Project coordination. The Parties anticipate that work plans
will be developed as the Project proceeds to provide greater specificity on tasks and durations of
activities, which will allow for the flexibility needed to respond to the Design-Build construction process.
These work plans may be produced for milestone phases, on an annual or other basis as mutually
agreed by the Parties.
Deliverables
■ Provide quarterly invoicing and progress reporting and ongoing project management
activities.
• Develop and/or refine, in collaboration with Sound Transit, annual or milestone City work
plans detailing City support to be provided to the Project.
A.2. City Project Liaison. The key purpose of the City Project Liaison is to participate in and facilitate the
intensive coordination with Sound Transit required to deliver the FWLE Project. The City Project Liaison
will be co-located at least 50%of the time at the project office. This Task Order presumes that the City
Project Liaison position will be funded by Sound Transit at 100%of an FTE. Given the mutual interests of
both Sound Transit and the City in ensuring the City Project Liaison is qualified and effective in
discharging their duties,the City shall consult with Sound Transit on the best-qualified candidate should
this position need to be refilled.
Deliverables
• Colocation of City Project Liaison
• Provide job description for the City Project Liaison
• Select the best-qualified candidate for the position.
A.3. Coordination and Communication. The key purpose of coordination and communication during all
phases is to participate with Sound Transit to effectively deliver the Project. Activities include
participating in project coordination meetings and preparing for and/or following up on key topics to
advance resolution of issues that may arise during delivery of the Project.
Deliverables
• Attend Sound Transit project coordination meetings.
Task Order 2 Attachment 1
GA 0144-17 Page 2
B. Phase 1: Early Design Review.
B.1. Over-the-Shoulder Design Review. The key purpose of this task is for the City's Project Liaison to
participate in the design review process, working closely with Sound Transit and Sound Transit's Design-
Build Contractor to ensure timely review of Design-Build Contractor designs and materials and
resolution of identified issues. The City Project Liaison will be at least part-time co-located at the Project
office during this phase and through Project heavy construction, and their primary function will be to
identify and resolve issues to support the design process and development of plans that satisfy the City's
permitting requirements. Sound Transit will provide a co-located working space for the City Liaison at
no cost to the City.
Deliverables
• Co-location of City Project Liaison at Sound Transit's construction project office,with the
amount of time spent to be determined based on Project workload.
• Attend construction progress and other meetings.
• Participate in resolving issues resulting from review of Design-Build Contractor design
submittals.
8.2. Review of Design-Build Contractor Submittals. As part of this task,the City will participate in Sound
Transit's review of Design-Build Contractor design submittals, pursuant to commitments made in the
City's Development Agreement and as part of fulfilling commitments for expeditious Project permitting.
Close coordination through regularly scheduled meetings referenced in Section A.1 of this Task Order
and additional meetings as needed will be necessary to advance, review,and communicate issues with
the City and to seek feedback or concurrence from the City. The City will be responsible for performing
reviews of document submittals and returning unified and coordinated comments from all relevant City
departments within a timeframe mutually agreed upon with Sound Transit staff. If for any reason the
City requires additional review time,the City will notify Sound Transit as soon as possible.
Deliverables
• Provide consolidated and coordinated comments on Design-Build Contractor Design
submittal packages, consistent with the Design-Build Contractor's final Project Permitting
Plan.
• Review and submission of consolidated comments on other Design-Build Contractor
submittals, including but not limited to:
o Transportation Management Plan.
o Maintenance of Traffic Plan(s).
o Construction Noise and Vibration Mitigation Plan.
o Construction Outreach and Communication Plan.
B.3. Review/Approve Design-Build Contractor Final Permitting Plan. The City will participate in the
development, review, and approval of a Final Permitting Plan submitted by Sound Transit's Design-Build
Contractor. The Plan will include City commitments for timely and expedited review of design and
permit submittal packages.
Deliverables
• Submit consolidated and coordinated comments on Design-Build Contractor draft Project
Permitting Plan.
• Work in good faith to resolve comments on draft Project Permitting Plan.
• Approve final Design-Build Contractor Project Permitting Plan.
B.4. Perrnitting Early Work. There will likely be activities during this phase requiring the issuance of City
permits. The following activities are currently anticipated:
Task Order 2 Attachment 1
GA 0144-17 Page 3
BAL Permitting for Earlv Demolition. Sound Transit began the process of acquiring property
needed for Project construction and operation in 2017. Some of the properties being acquired
in the City have structures that will require demolition as part of Design-Build Contractor
activities. The key purpose of this activity is to coordinate on the demolition permitting process.
Deliverables
• Support process to expedite permits required for demolition activities consistent
with the final Project Permitting Plan.
B.4.2. Permitting for Early Foundation Construction. Under this task, City staff will work with
Sound Transit and its Design-Build Contractor to review and permit early work in accordance
with code regulations to allow for installing structural and other foundations in advance of
heavy construction.
Deliverables
® Support process to expedite permits required for installation of structural and other
foundations consistent with the final Project Permitting Plan.
B.4.3. Permitting for Clearing and Grading. Under this task, City staff will work with Sound
Transit and its Design-Build Contractor to review and permit early work clearing and grading the
Project in advance of heavy construction.
Deliverables
• Support process to expedite permits required to begin clearing and grading work.
B.S. Early Utility Relocation. City staff will work with Sound Transit and its Design-Build Contractor to
review and approve plans for early work to relocate utilities in advance of Project heavy construction.
Deliverables
® Expedited review and approval of early utility relocation plans and submittals.
B.6. Storm water Coordination. Under this task, City staff will work with Sound Transit and its Design-
Build Contractor to refine design of stormwater infrastructure constructed as part of the Project to
handle stormwater runoff generated by the Project.
Deliverables
• Expedited review and approval of infrastructure that will be constructed as part of the
Project to manage stormwater runoff within City rights-of-way.
C. Phase 2: Design Review and Construction.
D.1. Permitting. Consistent with the Final Project Permitting Plan, developed during the early
construction phase,the City will provide timely review and processing of Design-Build Contractor permit
submittals-to support the design/build construction approach and the overall construction schedule.
Deliverables
® Expedite permits as issued to Sound Transit's Design-Build Contractor for Project
construction.
C.2. Design Review of Chi_nge Orders. As part of this task, City staff will review design revisions
associated with change orders, as requested by Sound Transit,that affect City rights-of-way or for which
the City may have permitting authority.
Deliverables
• Provide design review of elements included in Project Change Orders,as requested by
Sound Transit.
Task Order 2 Attachment 1
GA 0144-17 Page 4
• Submit consolidated and coordinated comments on design revisions associated with Project
Change Orders to Sound Transit on a timeline mutually agreed to and based on the
magnitude of the Change Order proposed.
C.3. Project Inspection. The reimbursement of City staff time for Project inspection activities will focus
on infrastructure constructed as part of the Project that will be under the City's eventual ownership and
control, and activities with required inspections per the Federal Way Revised Code (FWRC) outlined in
the Development Agreement to support the process of acceptance. The following categories have been
identified for City inspection services and should be used by the City for the purposes of administration
and progress reporting.
C.3.1. Right-of-way Inspection
C.3.2. Civil/Utilities/Grade and Fill Inspection
C.3.3. Tree Replacement/Landscaping Inspection
C.3.4. Starmwater Inspection
C.3.5. Building Inspection (Foundations, Walls,Structural, Code Compliance)
C.3.6. Mechanical Inspection
C.3.7. Structural Inspection
C.3.8. Electrical Inspection
C.3.9. Plumbing Inspection
C.4. Utility Relocation. During this phase, City staff will be asked to participate in the utility relocation
process for City-owned facilities located on City property or within public rights-of-way. The City will
work with Sound Transit and its Design-Build Contractor to provide timely review of plans submitted and
to perform required site inspection activities.
• Review,approval, and inspection, as needed, of utility relocation plans and submittals.
C.S. Fire, Life,and Safety Coordination. South King County Fire and Rescue (SKF&R) will be the lead
agency reviewing fire, life,and safety design elements and City staff may be asked to coordinate with
SKF&R during review of fire, life, and safety issues as they relate to Project design and construction.
Deliverables
• Coordinate with SKF&R as needed to consolidate input and comments on Project issues as
they relate to fire, life, and safety.
C.6. Maintenance of Traffic and Transportation. Under this task,City staff will be asked to review and
approve maintenance of traffic(MOT) and other plans for temporary traffic controls proposed by Sound
Transit's Design-Build Contractor.
Deliverables
• Attend MOT and other meetings to discuss maintenance of traffic and transportation.
• Review and approve MOT submittals provided by Sound Transit's Design-Build Contractor.
C.7. Right-of-Way (ROW). The purpose of coordination between the City and Sound Transit during this
phase is to track and facilitate the process of required vacation of City rights-of-way and the dedication
and recordation of property transfers that may be made between the Parties.
Deliverables
• Recordation of property transfers.
Task Order 2 Attachment 1
GA 0144-17 Page 5
D. Phase 3: Systems/Rail Activation/Project Closeout.
D.1. Electrical Inspection. In this task,the City will work in close collaboration with Sound Transit
construction staff to inspect electrical systems installed at Light Rail Transit(LRT)station areas,
specifically, in station garages and in LRT stations.
D.2. Fire, Life, and Safety Insp7ectiOn. In this task,SKF&R will be the lead agency for fire, life, and safety
inspections and the City will coordinate with SKF&R inspections of structures and other elements
constructed as needed to ensure that fire, life, and safety measures are certified, as appropriate.
D.3. Noise Monitoring Z Testing. In this task,the City will participate with Sound Transit in the
implementation and review of any noise monitoring and/or testing that may be required as part of
constructing noise walls or other mitigations to minimize LRT-generated noise.
D.4. Acceptance of City Project InfraStrLICture. In this task,the City will work with Sound Transit
construction staff to appropriately document the acceptance of City infrastructure constructed as part
of the Project.
D.S. Certificates of Occupancy. The City will work with Sound Transit to ensure timely issuance of
certificates of occupancy upon fulfillment of all code requirements for Project infrastructure, including
LRT stations, park-and-rides, and other occupied structures.
Deliverables
• Punch list items are accepted via a letter from the City.
• Building inspection service end and the last Certificate of Occupancy is issues as appropriate.
■ Acceptance of record as-built drawings.
Task Order 2 Attachment 1
GA 0144-17 Page 6
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Task Order 2 Attachment 3
Achievement Milestones and Payment Plan
CITY OF FEDERAL WAY INVOICE COVER TEMPLATE
ISSUING COMPANY AND REMITTANCE ADDRESS INVOICE NUMBER
Prime Firm
Address Line 1 XXXXXXX
Address Line 2 DATE
Tel:(XXX)XXX-XXXX
Fax: (XXX)XXX-XXXX XX/XX/XXXX
Attn: Designated Representative PURCHASE ORDER NUMBER PRIME PROJECT NUMBER
Sound Transit Union Station XXXX
401 South Jackson Street GA 0183-17
Seattle,WA 98104-2826 PERIOD COVERED
From:XX/XX/XXXX To:XX-XX-XXXX
PROJECT TITLE
FWLE City of Kent Task Order 2 Total Invoice Amount$
GA 0183-17
PAYMENT REQUEST NUMBER
Total To Date: $0.00
Total Previously Invoiced: $0.00
Amount This Invoice: $0.00
Amount Paid to Date: $0.00
Amount Outstanding: $0.00
Original Contract Amount: $0.00
Approved Change Orders: $0.00
Total Authorized Contract Amount: $0.00
Remaining Contract Amount: $0.00
I certify that the charges invoiced are true and correct and include only such charges as were directly incurred in
the performance of work on the project,have not been previously submitted, and are in accordance with terms of
the Agreement.
[Project Manager Name]
[Title]
Task Order 2 Attachment 3
GA 0144-17 Page 5
Task Order 2 Attachment 3
Achievement Milestones and Payment Plan
Payment Progress Detail Template
(Please Submit with each invoice)
Invoice#: Period covered:
PHASE 1: Early Design Review
Key City Activities Achievement Milestones
Participate in the development, review, and • City Liaison is co-located at Sound Transit's
approval of a Final Permitting Plan including the construction project office
development of an agreed to process for • Final Permitting Plan approved by Sound
expedited permit review and approval Transit and City including the process to
• Participate in the timely review of design expedite permit review
submittals of early work and return consolidated • Final Contractor mitigation plans approved by
and coordinated comments from all relevant Sound Transit and the City
City departments • City issues permits needed to begin early
• Participate in resolving issues resulting from construction activities, such as demolition and
review of the design submittals clearing and grading,to support Project
Review and approve other Contractor required schedule
plans
Review and approve plans for early work to
relocate utilities
• Provide accurate and timely project
administration and coordination
• Participate in project coordination meetings
Please insert narrative summarizing activities and progress towards achievement milestones:
Payment Progress Detail Template
Task Order 2 Attachment 3
GA 0144-17 Page 6
Task Order 2 Attachment 3
Achievement Milestones and Payment Plan
(Please Submit with each invoice)
Invoice#: Period covered:
PHASE 2: Design Review and Construction
Key City Activities Achievement Milestones
• Participate in permit-focused, over-the- • City issues permits needed for heavy
shoulder, discipline-specific meetings described construction activities, including site
in the D-B Permitting Plan construction, building,and trade permits,to
• Provide timely review and processing of design support Project schedule
and permit submittals in a way that supports the
construction approach and the overall
construction schedule
• Participate in resolving issues resulting from
review of the design submittals
• Review change orders as requested that affect
City rights-of-way
• Provide timely inspection activities on
infrastructure constructed as part of the Project
that will be under the City's ownership
Please insert narrative summarizing activities and progress towards achievement milestones:
Task Order 2 Attachment 3
GA 0144-17 Page 7
Task Order 2 Attachment 3
Achievement Milestones and Payment Plan
Payment Progress Detail Template
(Please Submit with each invoice)
Invoice#: Period covered;
PHASE 3:Systems/Rail Activation/Project Closeout
Key City Activities Achievement Milestones
• Track and facilitate the process of required • Heavy construction and inspection activities
vacation of City rights-of-way and dedication end
and recordation of property . Punch list items are accepted via a letter from
• Resolve any outstanding issues as they arise the City
• Review and accept record drawings • Building inspection services end and the last
• Complete Acceptance of Work activities such as Certificate of Occupancy is issued as
by issuing letters of acceptance appropriate
■ Complete and document inspections to ensure
permitted work is executed according to permit
requirements
Please insert narrative summarizing activities and progress towards achievement milestones:
Task Order 2 Attachment 3
GA 0144-17 Page 8