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LUTC MINS 10-07-2019 City of Federal Way City Council Land Use & Trans ortation Committee October 7, 2019 City Hall 5:00 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and Committee member Hoang Tran. Councilmembers in attendance: Deputy Mayor Susan Honda and Councilmember Martin Moore. Staff in Attendance: Public Works Director EJ Walsh, Deputy Public Works Director Desiree Winkler, Deputy City Attorney Mark Orthmann, Planning Manager Doc Hansen Senior Capital Engineer Christine Mullen, Senior Capital Engineer John Mulkey, City Traffic Engineer Rick Perez, Senior Capital Engineer Naveen Chandra, Water Quality Coordinator Leah Myhre, Policy Advisor Bill Vadino, and Administrative Assistant II Rebecca Kovar. 1. CALL TO ORDER: Committee Chair Koppang called the meeting to order at 5:00. Chair Koppang noted the meeting is being recorded and televised, but it is a bit less formal than City Council meetings. He noted that other Council members might be attending and that he calls first on the committee members. 2. PUBLIC COMMENT: Dana Hollaway asked for clarification on Item B. 3. COMMITTEE BUSINESS: Topic Title/Description A. Approval of Minutes: September 9, 2019 Committee approved the September 9, 2019 LUTC minutes as presented. • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously B. Authorization to Apply for State Department of Commerce Grant in support of developing a City Housing Action Plan (E2SHB 1923 Funds) Planning Manager Doc Hansen explained the criteria of the housing grant. The Department of commerce moved the application date to October 31,allowing Federal Way to apply for the grant. Mr. Hansen believes the City has a better chance of getting the grant by working with other cities in the region, as it would be similar to Seattle in scope of need. He would like the matter to go to Council in order to make the deadline. Should the grant get awarded, he would follow up with the details before accepting or rejecting the grant. Chair Koppang believes the application should move forward and allow the Council to weigh in once it is received.Council member Johnson asked if the Council would have the ability to discuss the particulars and philosophy before grant is used. Hansen says yes. Deputy Mayor Honda asked if there were dangers with applying for the grant and declining it. Mr. Hansen said it won't be a problem and won't endanger future grant application chances. Committee Members City Staff Mark Koppang, Chair EJ Walsh,P.E.,Public Works Director Hoang V. Tran, Member Rebecca Kovar,Administrative Assistant II Jesse E.Johnson,Member (253)835-2701 Committee forwarded Option #1 (Permit Grant Application Authorization)to the October 15, 2019 Council Consent Agenda for approval. • Moved: Tran • Seconded: Johnson • Passed: 3-0 unanimously C. Complete Streets ADA Upgrades— 30% Design Report Senior Capital Engineer John Mulkey gave an overview of the project, pointed out the work areas, and discussed funding. He explained that combining it with the 2020 Asphalt Overlay Project will result in lower costs and more efficiency. Project bid is anticipated for Spring 2020 with the project to be completed by September 2020. Deputy Mayor Honda asked what ADA improvements would be made. Mr. Mulkey stated that the ramps, push buttons, signs, and more are deficient and will be brought up to code. Chair Koppang is concerned about pedestrian safety and wonders if there will be additional signaling. Mr. Mulkey says that the Traffic division is aware of that, but that this project does not contain signals. City Traffic Engineer Rick Perez responded that the Local Road Safety Plan has addressed that issue,and that the signal changes are coming and could be done at the same time as the ADA improvements. Chair Koppang clarified and Mr. Mulkey confirmed that this project uses Traffic Impact funds. Committee forwarded Option #1 (Authorize staff to proceed with design of the Complete Streets ADA Upgrades, allow the Complete Streets project to be bid under the 2020 Asphalt Overlay Project and return to the LUTC and Council at 85% design completion for further reports and authorization.) to the October 15, 2019 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously. D. Horizontal Curve Warning Signs— 30% Design Report Senior Capital Engineer John Mulkey discussed the background and progress of the project.The project will collect data, determine and install appropriate signage to upgrade to nationwide standard. Funding is mostly via federal grant. Bids are anticipated in March 2020, construction in spring and completion in summer. Committee forwarded Option #1 (Authorize staff to proceed with design of the Horizontal Curve Warning Signs and return to the LUTC and Council at 85% design completion for further reports and authorization.) to the October 15, 2019 Council Consent Agenda for approval. • Moved: Tran • Seconded: Johnson • Passed: 3-0 unanimously E. Lakehaven Interlocal Agreement—S Dash Point Rd Sidewalk Improvements Senior Capital Engineer Christine Mullen discussed the Interlocal Agreement with Lakehaven Water and Sewer District to construct a sidewalk on Dash Point Road in front of Sacagawea school. Combined efforts will reduce costs and disruption to the public. Councilmember Tran asked what would happen if actual costs are higher than estimated costs. Ms. Mullen stated that bids will be for actual costs and the agreement would reflect that. Committee forwarded Option #1 (Authorize the Mayor to execute the Interlocal Agreement between the City of Federal Way and Lakehave Water &Sewer District for the S. Dash Point Road Sidewalk Project.) to the October 15, 2019 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Tran Committee Members City Staff Mark Koppang, Chair E7 Walsh,P.E., Public Works Director Hoang V. Tran,Member Rebecca Kovar,Administrative Assistant H Jesse E.Johnson,Member (253)835-2701 0 Passed: 3-0 unanimously F. 2019-2021 Neighborhood Traffic Safety Program— Bid Award Senior Capital Engineer Naveen Chandra gave background information on the program bid. The sole bid received was much higher than expected with no known market factors that would explain the increase. Chair Koppang asked if there was a better chance of getting more competitive bids if we reject the current one. Mr. Chandra said he believed it would. Committee forwarded Option #1 (Authorize staff to reject the bid for 2019-2021 Neighborhood Traffic Safety Program and return to the LUTC and Council for bid award, further reports, and authorization after rebidding the project.) to the October 15, 2019 Council Consent Agenda for approval. • Moved: Tran • Seconded: Johnson • Passed: 3-0 unanimously G. North LMD Renewal: Information on the Proposed Assessment Roll for the District Water Quality Coordinator Leah Myhre explained the specifics and history of the ordinance renewal in advance of next month's public hearing. She described how the assessment process functions, based on property type. The public hearing will be held at the City Council Meeting on November 5, 2019, at which time a resolution may be forwarded for approval. Public Notice requirements will occur in October. Koppang asked if the State's portion of the funding decreased previously. Myhre confirmed that it had and noted that there had been a compromise to ensure the Dept. of Fish and Wildlife would vote for renewal. H. Report on Progress with Aircraft Issues Policy Advisor Bill Vadino reported on current issues with the proposed expansion of SeaTac Airport, specifically noise concerns. He reported on the information from the Highline Forum regarding glide slope, noise abatement, and federal policy. He believes that the ACE Fund might be used for some concerns with airborne ultrafine particles over FW. There was an update from cities that suspended participation in the StART. U.S. Rep Adam smith continues to work with citizens and cities as part of his Aviation Impacted Communities Act. State Rep Mike Pelicotti has also been active and involved in the process.The FAA hired an ombudsman who will start soon. On 10/19, the EPA is hosting discussion of environmental justice requirements based on National Environmental Policy Act (NEPA). Marine Hills sent a letter to Port Commission regarding the acceleration of the design that caused 3 cities to suspend action in StART. He suggested making it easier for citizens to find out how to lodge complaints about both commercial and military aircraft complaints. 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be held on November 4, 2019 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT: The meeting was adjourned at 5:53 p.m. Attest: Approved by Committee: ( 411ci Sara Gilchrist, inistrative Assistant II Date Committee Members City Staff Mark Koppang, Chair E7 Walsh,P.E.,Public Works Director Hoang V. Tran,Member Rebecca Kovar,Administrative Assistant 11 Jesse E.Johnson, Member (253)835-2701