PRHSPSC PKT 11-12-2019City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
November 12, 2019 City Hall
5:00 p.m. City Council Chambers
MEETING AGENDA
*REVISED*
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMISSION COMMENTS
4. COMMITTEE BUSINESS
Topic Title/ Description
Presenter
Page
Action
Council
or Info
Date
A. Approval of October 8, 2019 Minutes
3
Action
N/A
B. Monthly Report on PAEC Operations
Gressett
N/A
Update
N/A
C. Public Safety Testing (PST) Third Amendment
Hwang
7
Action
Consent
11/19/19
D. Theft/Burglary Report
Hwang
N/A
Info
N/A
E. Pedestrian Interference Ordinance Review
Rhoades
N/A
Info
N/A
5. OTHER
Topic Title/ Description
Presenter
Information
Time
6. ADJOURNMENT
NEXT REGULAR MEETING: December 10, 2019
The Council Committee may add items and take action on items not listed on the agenda at any regularly
scheduled meeting.
Committee Meetings are video recorded and may be televised on Government Access Channel 21. To view Committee
Meetings online please visit FWTV at www.cityoffederalway.com.
Committee Members
Jesse Johnson, Chair
Mark Koppang
Martin Moore
K:\PRHSPS Committee\2019\11-12-2019 Agenda.doc
City Staff
John Hutton, Parks Director
Mary Jaenicke, Administrative Assistant 11
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City of Federal Way
City Council
PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday October 8, 2019
5:00 p.m.
SUMMARY
Committee Members in Attendance: Chair Johnson, Committee members Koppang and Moore
Council Members in Attendance: Deputy Mayor Honda
Staff Members in Attendance: Eric Rhoades, Assistant City Attorney, Chief Andy Hwang, John
Hutton, Parks Director, Jason Gerwen, Parks & Facilities Manager, Sarah Bridgeford, Human Services
Manager, Joseph Adriano, CDBG Coordinator, Bill Vadino, Policy Advisor, Autumn Gressett,
Community Relations/Contract Administrator, and Mary Jaenicke, Administrative Assistant II.
Guests: Brian Hoffman, Spectra General Manager
Chair Johnson called the meeting to order at 5:00pm
Commission Comment: None
Public Comment:
Jason Clark: When the City experienced gun violence in 2016 he was one of the community leaders that
were tasked with doing community outreach to bring leaders together to address some of the issues that
the city was facing. He stated that in order to be able to address the issues, you have to lean into the
community and understand people who have overcome some of those issues or have contributed to that
issue in the past. Mr. Clark spoke in favor of creating a community outreach forum that would train more
community leaders on different skills within cognitive behavioral therapy, motivational interviewing and
understanding those populations to be able to develop leadership that supports young people and adults
that are facing issues
Amanda Santos, Director of Operations and Affordable Housing Development for the Multi -Service
Center (MSC). MSC currently owns and operates six hundred units of affordable housing throughout
King and Pierce County; 180 of those units are in Federal Way. All of those units are dedicated to low
and moderate income households. Half of them are dedicated to Seniors and Veterans. The MSC is
encouraging the city to pass a resolution to support House Bill 1406 to support local investment in
affordable housing.
BUSINESS ITEMS
Approval of Minutes
Committee member Koppang motioned to approve the September 10, 2019 minutes as written.
Committee member Moore seconded. Motion passed.
City Hall Front Doore Replacement — Contract Award
Staff Gerwen reported that staff is requesting approval to enter into a contract with HTR Glass &
Construction to replace the main entry doors at City Hall. The total amount of the contract is $24,954.60.
The funding was allocated in the spring budget adjustment. Committee member Moore moved to
forward the contract award to HTR Glass & Construction to the October 15, 2019 consent agenda
for approval. Committee member Koppang seconded. Motion passed.
Monthly Report on PAEC Operations — Information Only
Staff Gressett provided the background information. The PAEC was rented / utilized a total of 11 days
for the month of September. Staff Gressett also provided financial information on where the PAEC is
year to date (YTD) through July 31 as well as projections from August 1 through December 31. Financial
K:\PRHSPS Committee\2019\10-08-2019 Mins.doc 3
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, October 8, 2019 Summary
Page 2
information will be provided monthly. The General Manager and staff attended several outside meetings
and events. Committee member Koppang followed up with Mr. Hoffman on a previous conversation that
they had regarding hiring a staff person to pursue the naming rights for the facility. Mr. Hoffman
answered that they are still in that process and are looking at working with their corporate partnerships;
budget is still one of their biggest concerns. Chair Johnson asked questions about their plans on
marketing and promoting scheduled performances. Ms. Gressett answered that two of the last three
shows were rentals and the marketing of those shows is the responsibility of that promoter; the PAEC
does supplement that marketing with their website, Facebook and Instagram. For city sponsored shows
the PAEC does have a limited marketing budget and they continue to review on how those advertising
dollars can best be utilized. Discussion was held regarding the policy of allowing groups to bring in their
own snacks or giveaways. Mr. Hoffman answered that they do not allow this. It's a liability for the city if
someone gets sick and it also takes away revenue from the city; there are revenue expectations with the
PAEC. There are policies and procedures that were put in place to protect the PAEC, the City of Federal
Way and Spectra Management.
Valley Narcotics Enforcement Team (VNET) / U.S. Department of Justice, Drue Enforcement
Administration (DEA) Hieh Intensity Drua Traffickine Area (HIDTA) Task Force Aereements
Chief Hwang reported that the Police Department is seeking approval to continue their partnership with
the Department of Justice and Drug Enforcement Agency (DEA) to participate in their regional Task
Force. The department has a detective that is assigned to this task force. This contract allows the
department to recoup their overtime expenses up to $18,649.00. Committee member Koppang moved
to forward the proposed agreement to the October 15, 2019 Council consent agenda for approval.
Committee member Moore seconded. Motion passed.
Public Safety Report
Chair Johnson stated that he had requested that for this committee the focus of the report to be on the
recent shootings within the city as well as domestic violence. Chief Hwang provided an overview on the
crime statistics (NIBRS), response times, jail services, crime prevention numbers, gun violence statistics
and domestic violence. The numbers provided are preliminary; not all of the data for the month of
September have been entered into the system. They are continuing to see a downward trend in terms of
overall crime. They have been seeing a downward trend for the past three years. Chief Hwang added that
as a general rule it's important that you don't compare the numbers with other jurisdictions; not all
jurisdictions collect data the same way. The total number of crimes reported for the first nine months of
this year is 5,582, the previous year it was 6,645; that's a 9% reduction. The overall average response
time is 17.42; in 2018 it was 18.56. The department has all of their staff in place for jail services and is
prepared to leave SCORE. They will be moving the inmates out of SCORE the last week of December
and will transport them to their various jail facilities. The total number of incidents of threats with guns
and shots fired was in 2016: 52, 2017: 52, and in 2018: 40. There have been 31 year to date in 2019; this
is down a little bit more than 10% from last year. Chief Hwang stated that in regards to gun violence
prevention, the Federal Way community does a lot in terms of prevention and education. When the
community is struck with gun violence that the city recently experienced it's concerning when it happens.
It's a very small amount of people that are committing these crimes. The quickest way to prevent future
gun violence is to hold them accountable by arresting and prosecuting them. Gun violence is a priority
for the department and they are actively working these cases. Chief Hwang reviewed the domestic
violence case reports and the support that the city provides to victims of domestic violence. Only 30% of
domestic violence incidents are reported. The department completed 18,149 police reports in 2018. There
are currently 4 vacant positions and they will be hiring three more entry-level police officers. Discussion
continued on the Chiefs presentation including crime prevention, adequate staffing, drug use in the
community and the crimes associated with drug use.
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, October 8, 2019 Summary
Page 3
Community Development Block Grant (CDBG) 2020-2024 Consolidated Plan and 2020 Annual
Action Plan
Staff Bridgeford's presentation included information on the CDBG program, the needs assessment
corresponding goals and strategies for the 2020 through 2024 period and how the funds will be utilized in
2020. The CDBG program is through the US Department of Housing and Urban Development (HUD).
The city of Federal Way is an entitlement City and the annual allocation is based on population, poverty
and housing data. CDBG has three goals. Their goals are to provide decent housing, a suitable living
environment and expand economic opportunity. All funded activities must meet one of these three goals
to be funded through the program. HUD requires cities receiving CDBG to develop a Consolidated Plan
every five years. The four categories of needs identified for Federal Way are workforce, housing
affordability, lack of structure to address homelessness and needs for increasing quality of life. The four
goals identified are to expand economic opportunities, preserve affordable housing, prevent and address
homelessness and establish and maintain suitable living environments. These goals are a continuation of
the previous consolidated plan. Staff Bridgeford reviewed the strategies corresponding to each goal. It's
anticipated that the city will have a five-year funding amount of about $3.6 million for 2020 — 2024 that
includes an anticipated $691,143.00 in CDBG funds annually. Staff Adriano reviewed the Annual Action
Plan (AAP). The AAP covers the first year of the Consolidated Plan. This is a HUD requirement. The
Plan covers specific actions, strategies and activities that the city will undertake to carry out the first year
of the Consolidated Plan. The projected CDBG funding amount for 2020 is $848,865 — this includes
$157,722 in funding from prior years. The proposed projects were reviewed. The projects go through a
competitive application process. The Consolidated Plan period runs from January 1, 2020 — December
31, 2024. Committee member Koppang moved to forward the 2020-2024 Consolidated Plan and
2020 Annual Action Plan to the October 15, 2019 agenda for approval. Committee member Moore
seconded. Motion passed.
2019 King County Analysis of Impediments to Fair Housing Choice
Staff Bridgeford stated that all entitlement communities that receive funds from HUD are required to
develop an Analysis of Impediments to Fair Housing Choice (AI) as part of the consolidated planning
process. As part of the King County Consortium, the City of Federal Way participates under the King
County Analysis of Impediment to Fair Housing Choice. The AI looks at barriers to fair housing choice
and guides policy and funding decisions on housing that both ends discrimination and overcomes historic
patterns of segregation. The Al is required by federal regulations. Staff Bridgeford reviewed feedback
from the community on housing. Rent increases have made the area increasingly unaffordable, building
renovations have displaced renters and there is a lack of affordability among more low quality units.
There are findings that the younger generations are not able to enter into home ownership and the elderly
are being displaced from their homes. More affordable housing is needed across the county, mobile home
parks need to be protected and more education is needed on housing discrimination and tenants' rights.
Testing for housing discrimination was conducted by Fair Housing Center of Washington (FHC); 82 tests
were conducted countywide and 39 were positive for violations. Five tests were conducted in Federal
Way and three tested positive. The goals identified in Al were reviewed. Committee member Koppang
moved to forward the 2019 King County Analysis of Impediments to Fair Housing Choice to the
October 15, 2019 agenda for approval. Committee member Moore seconded. Motion approved.
Resolution Encouraging Investments in Affordable Housing and Supportive Housing through
Sales Tag in Accordance with Laws of 2019, Chapter 338 (SHB 1406)
An overview of Substitute House Bill (SHB) 1406 was provided. In 2019 the Washington State
legislature passed SHB 1406 focusing on affordable housing. It allows cities and counties to recapture a
portion of existing sales tax by adopting a sales and use tax that will be deducted from the existing sales
and use tax. The passage of the resolution and corresponding ordinance does not increase the current
sales tax rate. This allows cities and counties to use the funds to acquire, rehabilitate or construct
affordable housing. It can also fund the operation and maintenance costs of new units and/or provide
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, October 8, 2019 Summary
Page 4
rental assistance for cities with populations less than 100,000. This is a unique funding opportunity for
the city to address housing without increasing the existing tax. The funding is available for up to 20
years. SHB 1406 allows for pooling of funds with a regional entity. The pooling of funds may allow for
investment in larger projects, increasing the impact of funds and stability of affordable housing in the
City and region. Committee member Koppang clarified that this is revenue that is going to the county
that would be reallocated back to the city; the city is not raising taxes. Chair Johnson noted that the
funding can also be used for rental assistance. Committee member Koppang moved to forward the
proposed resolution to the October 15, 2019 consent agenda for approval. Committee member
Moore seconded. Motion passed.
Ordinance: Encouraging Investments in Affordable Housing and Supportive Housing through
Sales Tax in Accordance with Laws of 2019, Chapter 338 (SHB 1406)
No discussion was held. Committee member Koppang moved to forward the proposed ordinance to
First Reading on October 15, 2019. Committee member Moore seconded. Motion passed.
NEXT REGULAR MEETING
November 12, 2019
ADJOURNMENT
Meeting adjourned at 7:12p.m.
6
COUNCIL MEETING DATE: November 19, 2019ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PUBLIC SAFETY TESTING (PST) TOTAL COMPENSATION AMENDMENT FROM $47,500.00 TO
$50,060.00, (AN INCREASE OF $2,560.00).
POLICY QUESTION: Should the Federal Way Police Department amend the existing subscriber agreement with
Public Safety Testing to increase the total compensation from $47,500 to $50,060?
COMMITTEE: Parks, Recreation, Human Services, and Public Safety MEETING DATE: Nov 12, 2019
Council Committee — (PRHS&PSC)
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Kurt Schwan, Professional Standards Commander DEPT: Police
............................ ................................................. ... .............................................................................................................................................................. ..._._....................._........................................... _......._............................._......................._......._..........
Attachments:
1. Staff Report
2. Amendment #3 —increases total compensation to $50,060
Options Considered:
1. Approve the execution of this contract amendment
2. Do not approve this amendment
MAYOR'S RECOMMENDATION: 1. Approve the execution of this contract amendment
MAYOR APPROVAL:
DIRECTOR APPROVAL: I t3�7
Initial/e
COMMITTEE RECOMMENDATION: I move to forward contract Amendment #3 of the existing Subscriber
Agreement with Public Safety Testing, for the Recruitment and Testing ofpolice candidates, to the November 19,
2019 Council consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of `Amendment 43' of the existing Subscriber Agreement
with Public Safety Testing, increasing the total compensation to no more than ,$50,060, and authorize the
Mayor to sign said agreement".
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED First reading
El TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 12/2017 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: November 12, 2019
TO: City Council Members
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Public Safety Testing (PST) — Amendment #3 — Total Cost of
Compensation Increase
Financial Impacts:
Amendment #3 is being submitted to request a total cost increase of $2,560.00. The funding
source will come from the existing Federal Way Police Department budget.
Background Information:
In 2017, FWPD contracted with PST to provide a Lieutenant Assessment Center testing
process to establish a list of qualified lieutenant candidates for promotion. The cost for the
Assessment Center process was paid for using funds set aside for the Subscriber Agreement.
This depleted a large percentage of the available funds.
In December 2017, we no longer had sufficient funds to continue paying PST for their
services. We submitted a contract Amendment to increase the total cost of compensation
from $22,500 to $37,500, which was approved.
In December 2018, we initiated the process to contract with PST for another Lieutenant
Assessment Center testing process to be conducted in mid -2019, after being informed of
anticipated retirements during the 2019 calendar year.
Amendment #2 requested the total cost of compensation be increased to $47,500 to cover the
2019 Lieutenant Assessment Center testing process and the remainder of the $7,500 annual
recruitment and testing costs for 2019.
Amendment #3 requests the total cost of compensation be increased to $50,060 (an
additional $2,560) to cover the administrative costs of the 2019 Lieutenant Assessment
Center testing process due to the large pool of candidates, the PST employees' travel and
housing expenses, and to cover the remainder of the annual recruitment and testing costs for
2019. We are due to negotiate for a new agreement in 2020.
The services provided by PST are excellent and no other vendor meets our recruitment and
candidate testing requirements.
Rev. 10/2019
CITY OF
'.. Federal
CITY HALL
W—a y 33325 8th Avenue South
Federal Way. WA 98003-6325
(253) 835-7000
www cftWffederahvW com
AMENDMENT NO. #3
TO
SUBSCRIBER AGREEMENT
FOR
POLICE OFFICER RECRUITMENT & TESTING
This Amendment ("Amendment No. 3") is made between the City of Federal Way, a Washington municipal
corporation ("City" also "Subscriber"), and Public Safety Testing, Inc., a privately owned Washington corporation or
a sole proprietor ("Contractor"). The City and Contractor (together "Parties"), for valuable consideration and by
mutual consent of the Parties, agree to amend the original Subscriber Agreement for Police Officer Recruitment and
Testing ("Agreement") dated effective January 25, 2016, as amended by Amendments No's 1 and 2, as follows:
1. AMENDED COMPENSATION. The amount of compensation, as referenced on page one (1) of the
Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or
method of payment, as delineated in Exhibit B-3, attached hereto and incorporated by this reference. The Contractor
agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the
negotiated rate(s). Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible
for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this
Agreement.
2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior
amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by
either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the
previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been
performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The
Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this
Amendment, which is binding on the parties of this contract.
[Signature page follows]
AMENDMENT - 1 - 11/2019
e1rY of CITY HALL
Federal Way 33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www cityoffederahvay.com
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY:
C
Jim Ferrell, Mayor
DATE
PUBLIC SAFETY TESTING, INC.:
LZA
Printed Name: Jon F. Walters Jr.
Title: President
Date:
STATE OF WASHINGTON )
ss.
COUNTY OF KING )
ATTEST:
Stephanie Courtney, CMC, City Clerk
APPROVED AS TO FORM:
J. Ryan Call, City Attorney
On this day personally appeared before me 'known by me to be the of
that executed the foregoing instrument, and acknowledged the said instrument to
be the free and voluntary act and deed of said privately owned corporation, for the uses and purposes therein mentioned, and on
oath stated that he/she was authorized to execute said instrument.
GIVEN my hand and official seal this,
Notary's signature
Notary's printed name
10
day of , 20
Notary Public in and for the State of Washington.
My commission expires
AMENDMENT - 2 - 11/2019
` Feder CITY OF CITY HALL
Federal Way 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www cityoffederalway. corn
EXHIBIT B-3
ADDITIONAL COMPENSATION
1. Total Compensation: In return for the agreed Services, the City shall pay the Contractor an additional
amount not to exceed Two Thousand Five Hundred Sixty and no/100 Dollars ($2,560.00).
The total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this
Amendment shall be an amount not to exceed Fifty Thousand Sixty and no/100 Dollars ($50,060.00).
2. Method of Compensation:
All related professional fees, noted and described on page one (1) of this agreement, and shall remain unchanged
by this amendment.
11
AMENDMENT -3 - 11/2019
Performing Arts and Event Center
Monthly Report — October 2019
Presented at Parks, Recreation, Human Services & Public Safety Committee
November 12, 2019 - 5:00 pm
• Days facility rented/utilized
■ 15 total usage days
Presenter: Autumn Gressett
• Theater Rentals/PAEC Presents Held in October
■ Wednesdays - Federal Way Youth Symphony Rehearsals
■ October 1— PAEC Presents - We Will Rock You — 421 tickets
■ October 5 — FW Performing Arts Foundation Gala featuring Los Lobos — 438 tickets
■ October 8 & 10 — Federal Way Symphony Rehearsals
■ October 12 — Shyan Selah Experience — 88 tickets
■ October 13 — Federal Way Symphony — 276 tickets
■ October 17 — A4Y Matinee — My Name is Ceila — 609 attendees
■ October 19 — NW Symphony Orchestra — 348 tickets
• Event Space Rentals Held in October
■ October 2 — Greater Federal Way Chamber Luncheon — 65 attendees
■ October 2 —Jarvis Financial — 62 attendees
■ October 15 & 16 — Aerospace Alliance Summit — 225 attendees
■ October 24 — City of Federal Way Meeting — 20 attendees
% of total usage days in 2018 that were rehearsals was 56% vs. 26.7% in 2019
1
October
2018
October
2019
Difference
Total Usage Days
25
15
-10
Total Rehearsal Days
14
4
-10
Federal Way Symphony
3
3
0
Performing Arts Rentals
3
2
-1
PAEC Presents Series
2
2
0
Arts 4 Youth Matinees
0
1
+1
Minor Concerts
1
0
-1
Meetings
Rental Revenue
2
$31,361.00
4
$26,253.00
+2
-$5,108.00
Food & Beverage Revenue
$0.00
$31,121.00
+$31,121.00
Totals
$31,361.00
$57,374.0
+$26,013.00
% of total usage days in 2018 that were rehearsals was 56% vs. 26.7% in 2019
1
Performing Arts and Event Center
Monthly Report — October 2019
Presenter: Autumn Gressett
• GM —Attended Monthly LTAC Meeting
• GM — attended monthly Chamber Luncheon
• GM attended weekly PAEC Foundation Gala Committee Meetings
• GM attended monthly PAEC Foundation Board Meeting
• Spectra Bi -Weekly booking calls
• Corporate Assistance: F&B Director from another building in town to assist with Aerospace Alliance
October Marketing Recap
Website Metrics
Unique Page views 10,122
Total Page views 12,757
Email Statistics
Messages Sent 41,554
Open Rate 30.51%
Click Rate 6.93%
Social Media (Face book/Instagram)
Facebook Follower's
2825
Facebook Reach
19,315
Instagram Followers
133
Instagram Reach
1468
Radio
KNKX 88.5
Bull 98.9
TV
KCTS 9
KOMO TV
Print
Showcase Media
South Sound
News Tribune
Digital
KCTS 9
KNKX 88.5
News Tribune
Miscellaneous
Billboards on 1-5
Halloween Promo's
Corporate Promo's
2