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PRHSPSC MINS 10-08-2019City of Federal Way City Council PARKS, RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday October 8, 2019 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Johnson, Committee members Koppang and Moore Council Members in Attendance: Deputy Mayor Honda Staff Members in Attendance: Eric Rhoades, Assistant City Attorney, Chief Andy Hwang, John Hutton, Parks Director, Jason Gerwen, Parks & Facilities Manager, Sarah Bridgeford, Human Services Manager, Joseph Adriano, CDBG Coordinator, Bill Vadino, Policy Advisor, Autumn Gressett, Community Relations/Contract Administrator, and Mary Jaenicke, Administrative Assistant II. Guests: Brian Hoffman, Spectra General Manager Chair Johnson called the meeting to order at 5:00pm Commission Comment: None Public Comment: Jason Clark: When the City experienced gun violence in 2016 he was one of the community leaders that were tasked with doing community outreach to bring leaders together to address some of the issues that the city was facing. He stated that in order to be able to address the issues, you have to lean into the community and understand people who have overcome some of those issues or have contributed to that issue in the past. Mr. Clark spoke in favor of creating a community outreach forum that would train more community leaders on different skills within cognitive behavioral therapy, motivational interviewing and understanding those populations to be able to develop leadership that supports young people and adults that are facing issues Amanda Santos, Director of Operations and Affordable Housing Development for the Multi -Service Center (MSC). MSC currently owns and operates six hundred units of affordable housing throughout King and Pierce County; 180 of those units are in Federal Way. All of those units are dedicated to low and moderate income households. Half of them are dedicated to Seniors and Veterans. The MSC is encouraging the city to pass a resolution to support House Bill 1406 to support local investment in affordable housing. BUSINESS ITEMS Approval of Minutes Committee member Koppang motioned to approve the September 10, 2019 minutes as written. Committee member Moore seconded. Motion passed. City Hall Front Doore Replacement — Contract Award Staff Gerwen reported that staff is requesting approval to enter into a contract with HTR Glass & Construction to replace the main entry doors at City Hall. The total amount of the contract is $24,954.60. The funding was allocated in the spring budget adjustment. Committee member Moore moved to forward the contract award to HTR Glass & Construction to the October 15, 2019 consent agenda for approval. Committee member Koppang seconded. Motion passed. Monthly Report on PAEC Operations — information Only Staff Gressett provided the background information. The PAEC was rented / utilized a total of 11 days for the month of September. Staff Gressett also provided financial information on where the PAEC is year to date (YTD) through July 31 as well as projections from August 1 through December 31. Financial K:\PRHSPS Comm ittee\2019\10-08-2019 Mms.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, October 8, 2019 Summary Page 2 information will be provided monthly. The General Manager and staff attended several outside meetings and events. Committee member Koppang followed up with Mr. Hoffman on a previous conversation that they had regarding hiring a staff person to pursue the naming rights for the facility. Mr. Hoffinan answered that they are still in that process and are looking at working with their corporate partnerships; budget is still one of their biggest concerns. Chair Johnson asked questions about their plans on marketing and promoting scheduled performances. Ms. Gressett answered that two of the last three shows were rentals and the marketing of those shows is the responsibility of that promoter; the PAEC does supplement that marketing with their website, Facebook and Instagram. For city sponsored shows the PAEC does have a limited marketing budget and they continue to review on how those advertising dollars can best be utilized. Discussion was held regarding the policy of allowing groups to bring in their own snacks or giveaways. Mr. Hoffman answered that they do not allow this. It's a liability for the city if someone gets sick and it also takes away revenue from the city; there are revenue expectations with the PAEC. There are policies and procedures that were put in place to protect the PAEC, the City of Federal Way and Spectra Management. Valley Narcotics Enforcement Team (VNET) / U.S. Department of Justice, Drug Enforcement Administration (DEA) High Intensity Drug Trafficking Area (HIDTA) Task Force Agreements Chief Hwang reported that the Police Department is seeking approval to continue their partnership with the Department of Justice and Drug Enforcement Agency (DEA) to participate in their regional Task Force. The department has a detective that is assigned to this task force. This contract allows the department to recoup their overtime expenses up to $18,649.00. Committee member Koppang moved to forward the proposed agreement to the October 15, 2019 Council consent agenda for approval. Committee member Moore seconded. Motion passed. Public Safety Report Chair Johnson stated that he had requested that for this committee the focus of the report to be on the recent shootings within the city as well as domestic violence. Chief Hwang provided an overview on the crime statistics (NIBRS), response times, jail services, crime prevention numbers, gun violence statistics and domestic violence. The numbers provided are preliminary; not all of the data for the month of September have been entered into the system. They are continuing to see a downward trend in terms of overall crime. They have been seeing a downward trend for the past three years. Chief Hwang added that as a general rule it's important that you don't compare the numbers with other jurisdictions; not all jurisdictions collect data the same way. The total number of crimes reported for the first nine months of this year is 5,582, the previous year it was 6,645; that's a 9% reduction. The overall average response time is 17.42; in 2018 it was 18.56. The department has all of their staff in place for jail services and is prepared to leave SCORE. They will be moving the inmates out of SCORE the last week of December and will transport them to their various jail facilities. The total number of incidents of threats with guns and shots fired was in 2016: 52, 2017: 52, and in 2018: 40. There have been 31 year to date in 2019; this is down a little bit more than 10% from last year. Chief Hwang stated that in regards to gun violence prevention, the Federal Way community does a lot in terms of prevention and education. When the community is struck with gun violence that the city recently experienced it's concerning when it happens. It's a very small amount of people that are committing these crimes. The quickest way to prevent future gun violence is to hold them accountable by arresting and prosecuting them. Gun violence is a priority for the department and they are actively working these cases. Chief Hwang reviewed the domestic violence case reports and the support that the city provides to victims of domestic violence. Only 30% of domestic violence incidents are reported. The department completed 18,149 police reports in 2018. There are currently 4 vacant positions and they will be hiring three more entry-level police officers. Discussion continued on the Chiefs presentation including crime prevention, adequate staffing, drug use in the community and the crimes associated with drug use. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, October 8, 2019 Summary Page 3 Community Development Block Grant (CDBG) 2020-2024 Consolidated Plan and 2020 Annual Action Plan Staff Bridgeford's presentation included information on the CDBG program, the needs assessment corresponding goals and strategies for the 2020 through 2024 period and how the funds will be utilized in 2020. The CDBG program is through the US Department of Housing and Urban Development (HUD). The city of Federal Way is an entitlement City and the annual allocation is based on population, poverty and housing data. CDBG has three goals. Their goals are to provide decent housing, a suitable living environment and expand economic opportunity. All funded activities must meet one of these three goals to be funded through the program. HUD requires cities receiving CDBG to develop a Consolidated Plan every five years. The four categories of needs identified for Federal Way are workforce, housing affordability, lack of structure to address homelessness and needs for increasing quality of life. The four goals identified are to expand economic opportunities, preserve affordable housing, prevent and address homelessness and establish and maintain suitable living environments. These goals are a continuation of the previous consolidated plan. Staff Bridgeford reviewed the strategies corresponding to each goal. It's anticipated that the city will have a five-year funding amount of about $3.6 million for 2020 — 2024 that includes an anticipated $691,143.00 in CDBG funds annually. Staff Adriano reviewed the Annual Action Plan (AAP). The AAP covers the first year of the Consolidated Plan. This is a HUD requirement. The Plan covers specific actions, strategies and activities that the city will undertake to carry out the first year of the Consolidated Plan. The projected CDBG funding amount for 2020 is $848,865 — this includes $157,722 in funding from prior years. The proposed projects were reviewed. The projects go through a competitive application process. The Consolidated Plan period runs from January 1, 2020 — December 31, 2024. Committee member Koppang moved to forward the 2020-2024 Consolidated Plan and 2020 Annual Action Plan to the October 15, 2019 agenda for approval. Committee member Moore seconded. Motion passed. 2019 King County Analysis of Impediments to Fair Housing Choice Staff Bridgeford stated that all entitlement communities that receive funds from HUD are required to develop an Analysis of Impediments to Fair Housing Choice (AI) as part of the consolidated planning process. As part of the King County Consortium, the City of Federal Way participates under the King County Analysis of Impediment to Fair Housing Choice. The Al looks at barriers to fair housing choice and guides policy and funding decisions on housing that both ends discrimination and overcomes historic patterns of segregation. The AI is required by federal regulations. Staff Bridgeford reviewed feedback from the community on housing. Rent increases have made the area increasingly unaffordable, building renovations have displaced renters and there is a lack of affordability among more low quality units. There are findings that the younger generations are not able to enter into home ownership and the elderly are being displaced from their homes. More affordable housing is needed across the county, mobile home parks need to be protected and more education is needed on housing discrimination and tenants' rights. Testing for housing discrimination was conducted by Fair Housing Center of Washington (FHC); 82 tests were conducted countywide and 39 were positive for violations. Five tests were conducted in Federal Way and three tested positive. The goals identified in AI were reviewed. Committee member Koppang moved to forward the 2019 King County Analysis of Impediments to Fair Housing Choice to the October 15, 2019 agenda for approval. Committee member Moore seconded. Motion approved. Resolution: Encouraging Investments in Affordable Housing and Supportive Housing through Sales Tax in Accordance with Laws of 2019, Chapter 338 (SHB 1406) An overview of Substitute House Bill (SHB) 1406 was provided. In 2019 the Washington State legislature passed SHB 1406 focusing on affordable housing. It allows cities and counties to recapture a portion of existing sales tax by adopting a sales and use tax that will be deducted from the existing sales and use tax. The passage of the resolution and corresponding ordinance does not increase the current sales tax rate. This allows cities and counties to use the funds to acquire, rehabilitate or construct affordable housing. It can also fund the operation and maintenance costs of new units and/or provide PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, October 8, 2019 Summary Page 4 rental assistance for cities with populations less than 100,000. This is a unique funding opportunity for the city to address housing without increasing the existing tax. The funding is available for up to 20 years. SHB 1406 allows for pooling of funds with a regional entity. The pooling of funds may allow for investment in larger projects, increasing the impact of funds and stability of affordable housing in the City and region. Committee member Koppang clarified that this is revenue that is going to the county that would be reallocated back to the city; the city is not raising taxes. Chair Johnson noted that the funding can also be used for rental assistance. Committee member Koppang moved to forward the proposed resolution to the October 15, 2019 consent agenda for approval. Committee member Moore seconded. Motion passed. Ordinance: Encouraging Investments in Affordable Housing and Supportive Housing through Sales Tax in Accordance with Laws of 2019, Chapter 338 (SHB 1406) No discussion was held. Committee member Koppang moved to forward the proposed ordinance to First Reading on October 15, 2019. Committee member Moore seconded. Motion passed. NEXT REGULAR MEETING November 12, 2019 ADJOURNMENT Meeting adjourned at 7:12p.m. 6