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2019-11-19 Council PKT - Regular CITY OF �. Federal Way Centered on Opportunity CITY COUNCIL REGULAR MEETING AGENDA Council Chambers - City Hall November 19, 2019 — 6:30 p.m. 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. MAYOR'S KEY TO THE CITY- SKFR FIRE CHIEF DR. AL CHURCH The Council will take a brief recess honoring South King Fire & Rescue Fire Chief Dr. Al Church 4. PRESENTATIONS a. Proclamation — Native American Heritage Month: November 2019 —page 4 b. 2020 Legislative Agenda — Policy Advisor Bill Vadino c. Mayor's Emerging Issues and Report • Town Center Steps Ribbon Cutting Ceremony—Tuesday, December 3 at 12:15 p.m. —EJ Walsh, Public Works Director • Holiday Tree Lighting at Town Square Park—Saturday, December 7—John Hutton, Parks Director • Online Open House for South Federal Way Visioning in cooperation with Sound Transit- November 20 - Ryan Medlen, Senior Planner • Recent Events:Veteran's Day Celebration at Todd Beamer High School(11/9); Federal Way Chamber Gala at the Woodbridge Corporate Park Headquarters(11/9);Veteran's Day Celebration at the Brookdale Foundation House (11/11) d. Council Committee Reports • Finance, Economic Development Regional Affairs Committee (FEDRAC) • Lodging Tax Advisory Committee (LTAC) • Land Use/Transportation Committee (LUTC) • Parks/Recreation/Human Services/Public Safety Committee (PRHSPS) • Regional Committees Report(PIC) • Deputy Mayor Report 5. CITIZEN COMMENT PLEASE COMPLETE A PINK SLIP AND TURN IT IN TO THE CITY CLERK PRIOR TO SPEAKING. When recognized by the Mayor,come forward to the podium and state your name for the record. Please limit your comments to three minutes. The Mayor may interrupt comments that exceed three minutes, relate negatively to other individuals, or are otherwise inappropriate. The City Council may add items and take action on items not listed on the agenda. City Council Meetings are wheelchair accessible; and assisted listening devices for use in the Council Chambers are available upon request to the City Clerk. Regular Meetings are recorded and televised live on Government Access Channel 21.To view Council Meetings online please visit www.cityoffederalway.com. 6. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval;all items are enacted by one motion. Individual items maybe removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: November 5, 2019 Regular and Special Meeting Minutes —page 5 b. Public Safety Testing (PST) Third Amendment—page 14 c. Brook Lake Center Connector - Project Acceptance —page 19 d. Variable Lane Use Control - 85% Design Report and Authorization to Bid —page 22 e. S 348th Entrance Sign - 85% Design Report and Authorization to Bid —page 25 f. Complete Streets ADA Upgrades - 85% Design Report and Authorization to Bid —page 28 g. Citywide Adaptive Signal Control System-ITS Improvements - Phase 1 & 2 and Phase 3-Bid Results —page 31 h. Transportation Demand Management Implementation Agreement with WSDOT —page 36 i. Commute Trip Reduction Program Implementation Agreement with King County —page 39 j. City Center Access Phase I Environmental Process Update — Preferred Alternative —page 44 k. Acceptance of Grant Offered by State Department of Commerce: EH2SHB 1923 —page 46 I. Citywide Greenway Plan - Bid Update and Request to Rebid —page 48 7. PUBLIC HEARING a. Continued from November 5, 2019 Meeting: 2019/2020 Biennial Budget Adjustment and 2020 Property Tax Levy (as required by RCW 35A.34) —page 50 • Staff Report: Chase Donnelly, Finance Manager • Citizen Comment (3 minutes each) 8. COUNCIL BUSINESS a. Acceptance of 10% Petition to Annex a Portion of the Urban Growth Area into the City of Federal Way—page 54 b. Letter to FAA regarding Federal Legislative Agenda —page 65 c. Letter to Congressional Delegation regarding Federal Legislative Agenda —page 68 9. ORDINANCES First Reading a. Council Bill #769 Amending FWRC Title 19, Division III, Mitigation and Fees, Adding New Chapter - SWM System Development Charges —page 72 AN ORDINANCE OF THE CITY OF FEDERAL WAY,WASHINGTON, RELATING TO THE ASSESSMENT OF SURFACE AND STORMWATER UTILITY SYSTEM DEVELOPMENT CHARGES;AND ADDING A NEW CHAPTER TO TITLE 19 FWRC. The City Council may add items and take action on items not listed on the agenda. City Council Meetings are wheelchair accessible; and assisted listening devices for use in the Council Chambers are available upon request to the City Clerk. Regular Meetings are recorded and televised live on Government Access Channel 21.To view Council Meetings online please visit www.cityoffederalway.com. • Staff Report: Theresa Thurlow, SWM Manager • Citizen Comment— 3 minutes b. Council Bill #770 2019-2020 Budget Adjustment—page 86 AN ORDINANCE OF THE CITY OF FEDERAL WAY,WASHINGTON, RELATING TO AMENDING THE 2019-2020 BIENNIAL BUDGET. (AMENDING ORDINANCE NOS. 18-860 AND 19-867) • Staff Report: Chase Donnelly, Finance Manager • Citizen Comment— 3 minutes c. Council Bill #771 2020 Property Tax Levy—page 95 AN ORDINANCE OF THE CITY OF FEDERAL WAY,WASHINGTON, RELATING TO FIXING THE PROPERTY TAX AMOUNT FOR THE YEAR OF 2020. • Staff Report: Chase Donnelly, Finance Manager • Citizen Comment— 3 minutes 10. COUNCIL REPORTS 11. ADJOURNMENT The City Council may add items and take action on items not listed on the agenda. City Council Meetings are wheelchair accessible; and assisted listening devices for use in the Council Chambers are available upon request to the City Clerk. Regular Meetings are recorded and televised live on Government Access Channel 21.To view Council Meetings online please visit www.cityoffederalway.com. CITY OF Federal Way PROCLAMATION "Native American Heritage Month" WHEREAS,Native American Awareness Week began in 1916, with recognition expanded by Congress and approved by President George Bush in August 1990 to designate the month of November as National American Indian Heritage Month;and WHEREAS, Washington State is home to twenty-nine federally recognized Native American Tribes, including the Muckleshoot Indian Tribe and Puyallup Tribe of Indians located in Federal Way and surrounding areas;and WHEREAS, Federal Way was built upon the ancestral lands and villages of Indigenous Peoples of this region who have been here since time immemorial;and WHEREAS, Native American tribes have made and continue to make invaluable contributions to the diversity, arts, knowledge, labor, technology, science, philosophy, and economy of the state of Washington; and WHEREAS, the historical and cultural contributions, particularly those of the Muckleshoot Indian Tribe and Puyallup Tribe of Indians,have substantially shaped the character of the City;and WHEREAS, Native American Tribes in Washington State are leaders in environmental protection, from protecting treaty fisheries to strengthening the national effort to protect lands from environmental destruction associated with resource extraction;and WHEREAS, Federal Way is committed to strengthening our relationship with Native American people and Native American Tribes and supports their efforts to improve their people's quality of life;and WHEREAS, Federal Way supports the efforts of law enforcement to address the epidemic of missing and murdered Indigenous women;and WHEREAS, Native American Heritage Month is celebrated annually to recognize Native American cultures,history,traditions,art,land,and contributions. NOW,THEREFORE,we,the undersigned Mayor and City Councilmembers of the City of Federal Way,do hereby proclaim November 2019 as "Native American Heritage Month" in Federal Way and encourage all residents to recognize the accomplishments and contributions the Native American community has made to our society and salute all of the local organizations that work with and support the Native American community. SIGNED this 19th day of November,2019. FL-D -ILL WAYMAYORAND CITY COUNCIL a rf Ji Ferrell, Mayor Sus H nda,Deputy M.-lVaf OJU4642-04Vr-VM-j ; a Assefa-Daw n,Councilmember J Johnson,Councilmember H ang .,Tran,Councilmember Koppani�mem6e Martin Mao e, Councilmember Dini Duclos,Councilmember COUNCIL MEETING DATE: November 19,2019 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES POLICY QUESTION: Should the City Council approve the draft minutes for the November 5, 2019 Regular and Special City Council Meetings? COMMITTEE:N/A MEETING DATE:N/A CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Stephanie Courtney, City Clerk DEPT: Mayor's Office Attachments: Draft minutes for the November 5,2019 Regular and Special Meetings Options Considered: 1. Approve the minutes as presented. 2. Amend the minutes as necessary. MAYOR'S RECOMMENDATION:N/A MAYOR APPROVAL: N/A N/A CITY CLERK APPROVAL: Committee Council Initial/Date Initial/Date Initial/Date COMMITTEE RECOMMENDATION:N/A N/A N/A N/A Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval Of the minutes as presented. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED- 4/2019 RESOLUTION# CITY OF Federal Way CITY COUNCIL SPECIAL MEETING MINUTES Council Chambers - City Hall November 5, 2019 — 5:00 p.m. 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 5:06 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Susan Honda, Councilmember Lydia Assefa-Dawson,Councilmember Jesse Johnson,Councilmember Hoang Tran,Councilmember Mark Koppang, Councilmember Martin Moore, and Councilmember Dini Duclos. City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney. 2. PLEDGE OF ALLEGIANCE Mayor Ferrell led the flag salute. 3. STUDY SESSION — CITY CENTER ACCESS City Traffic Engineer Rick Perez provided an updated briefing on the City CenterAccess Project to the City Council. Mr. Perez noted this project is to improve economic vitality and quality of life due to congested corridors, poor multimodal mobility and delayed emergency response in the City Center. He spoke to the evaluation criteria in the screening process and how each determination was selected. Mr. Perez noted the preferred option should provide benefits to all modes of transportation; ease traffic congestion and provide better future access to City Center. He reported on the key issues brought forward in the public outreach, which included: traffic congestion; interchange modification recommendations; local impacts; multimodal options and safety; project coordination (with Sound Transit and other projects); and environmental and open space. Open houses, both online and in- person, were held along with stakeholder briefings and interviews; social media outreach; tabling events and environmental justice group briefings. He reviewed the timeline for the project includes Council adopting a preferred alternative for Phase I of the Environmental Process at the November 19 regular Council meeting. The project team will begin preliminary design and environmental documentation beginning on January 1. Council thanked Mr. Perez for his presentation and asked various clarification questions. Questions included specifics regarding funding and lobbying efforts, and which portion of the project would be constructed.first. Federal Way City Council Special Minutes Page I of 2 November 5, 2019 4. CITIZEN COMMENT No citizen comment was given. 5. ADJOURNMENT There being nothing further on the agenda; the Special Meeting was adjourned at 5:40 p.m. Attest: Stephanie Courtney City Clerk Approved by Council: Federal Way City Council Special Minutes Page 2 of 2 November S, 2019 CITY OF Federal Way CITY COUNCIL REGULAR MEETING MINUTES Council Chambers - City Hall 4;p November 5, 2019 — 6:30 p.m. 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 6:36 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Susan Honda, Councilmember Lydia Assefa-Dawson, Councilmember Jesse Johnson, Councilmember Hoang Tran, Councilmember Mark Koppang, Councilmember Martin Moore, and Councilmember Dini Duclos. City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney. 2. PLEDGE OF ALLEGIANCE Mayor Ferrell announced the Federal Way High School Jr. ROTC would be presenting the colors and lead the flag salute. 3. PRESENTATIONS a. Swearing-In Ceremony of New Police Officers Police Chief Andy Hwang introduced Officer Chad Smith; Officer Zach Williams; Officer Zachary Rockseth and Officer Steven Friedrich and provided background information on each. Mayor Ferrell administered the oath of office and congratulated the Officers. b. Proclamation: Ashley House 30-Year Anniversary Mayor Ferrell read and presented the proclamation to Ashley House Board President Steven Freeborn and CEO Ken Maaz. Mr. Freeborn thanked the Mayor and Council and spoke to the history of Ashley House and his personal story of having a medically fragile baby. He noted it is an honor to help families and be a part of this community, inviting everyone to the 30th Anniversary Event at the Performing Arts and Event Center on November 14. Mr. Maaz thanked the Mayor and Council, noting Ashley House provides a place for sick kids to thrive. c. Certificates of Appointment • Lodging Tax Advisory Committee Councilmember Moore extended his thanks to the new Lodging Tax Advisory members who were unable to attend tonight's meeting to receive their certificates; the certificates will be mailed. Federal Way City Council Regular Minutes Page 1 of 6 November S, 2019 • Arts Commission Councilmember Johnson recognized newly appointed Arts Commissioner Kenny Byrne,who was unable to attend tonight's meeting; his certificate will be mailed. d. Mayor's Emerging Issues and Report Mayor Ferrell reported on the upcoming Veterans Day Celebration at Todd Beamer High School on November 9 at 3:00 p.m. The featured speaker will be State Representative Kristine Reeves who is working with veterans and on economic development in the region. He also reported on recent community events including the AFA 14th Annual Aerospace Summit at the PAEC on October 16 and the Multi-Service Center annual HELPS Luncheon October 17. He thanked longtime public servant, Federal Way Commander Chris Norman who recently retired and was celebrated on October 25. He reported on the King County Regional Homelessness Authority Discussion on October 25 and the Thriller Flash Mob at the Farmers Market on October 26. He also noted the City Council recently discussed the Homelessness Task Force Recommendations at a Special Meeting held on October 28. Mayor Ferrell highlighted many upcoming events in the community including the Reach Out Breakfast on November 7 at Journey Church; South King Fire and Rescue Chief AI Church's Retirement Celebration on November 8; Federal Way Chamber Gala at the Woodbridge Corporate Park Headquarters on November 9; and the Veterans Day Celebration at the Brookdale Foundation House on November 11 at 10:00 a.m. e. Council Committee Reports Finance Economic Development Regional Affairs Committee FEDRAC Chair Duclos reported on the October 22 meeting which discussed items on the Council's Consent Agenda. Discussion also centered on the Performing Arts&Event Center budget needs and allocation and the budget amendment was presented by Accounting Manager Chase Donnelly. Lodging Tax Advisory Committee (LTAC) Chair Moore noted he continues to look forward to a name change for this committee and further reported on various upcoming swimming and diving events at the King County Aquatics Center. Land Use/Transportation Committee LUTC Chair Koppang reported on a very large Land Use/Transportation Committee agenda with items moving to the Council Consent Agenda; Business Agenda; and First Reading Ordinance. He was pleased to report on the Brooklake Connector Trail and the Citywide Adaptive Signal Control System which is moving forward and will be installed bringing state of the art traffic control to the city. He also reported on the City Center Access Project which was also discussed at the City Council Special Meeting. Federal Way City Council Regular Minutes Page 2 of 6 November S, 2019 Parks/Recreation/Human Services/Public Safety Committee (PRHSPS) Chair Johnson reported the next Parks Recreation Public Safety Committee meeting will be November 11 in the Council Chambers at 5:00 p.m. He noted there will be reports from Chief Hwang and a discussion on the current panhandling ordinance. Regional Committees Report (PIC) Councilmember Assefa-Dawson had no regional report. DePLItY Mayor Report Deputy Mayor Honda was pleased to find a local children's Halloween book which referenced Federal Way. She encouraged citizens to contact the Sound Transit Board regarding the potential OMF sites in Federal Way; links and information are found on the City Council Facebook page. She noted herself and Councilmember Assefa- Dawson will be traveling to Texas where they will both be honored as Female Legislators of Excellence. She added they will be participating in the next Council meeting on November 19 via phone. 4. CITIZEN COMMENT Dana Hollawa submitted written questions to the City Clerk regarding the proposed Native American Culinary Institute which was connected to New Market Tax Credits funding for the Performing Arts & Event Center. She requested a written response from staff. Betty Tay!_o_r spoke in remembrance of former Councilmember and State Representative Roger Freeman. She requested the Council name a street after Mr. Freeman to honor his contributions to the city and community. 5. CONSENT AGENDA a. Minutes: October 1, 2019 Regular and Special City Council Meeting Minutes; October 28, 2019 Special City Council Meeting Minutes b. Vouchers—September 2019 c. Monthly Financial Report—September 2019 d. Surplus of Public Works and Parks Vehicles DEPUTY MAYOR HONDA MOVED APPROVAL OF ITEMS A THROUGH D ON THE CONSENT AGENDA; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes Councilmember Assefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes 6. PUBLIC HEARING a. Special Assessment Roll for the North Lake Management District Number 2 Federal Way City Council Regular Minutes Page 3 of 6 November S, 2019 Mayor Ferrell opened the public hearing at 7:14 p.m. Leah Myhre, SWM Water Quality Coordinator, provided a report on the history of the Lake Management District for North Lake. The duration is a ten-year period which covers 2020- 2029. She further explained the purpose for the management district;the map of property owners and type of property; and the funding mechanism and annual assessments. Ms. Myhre noted the assessments are billed and collected through annual property tax by King County. Citizen Comment: Written Comment received from Terrance{Terry}Thomas fl who is supportive in moving forward with the North Lake Management District Number 2 and is looking forward to continued success over the next 10-years. COUNCILMEMBER KOPPANG MOVED TO CLOSE THE PUBLIC HEARING ON THE ASSESSMENT ROLL FOR THE NORTH LAKE MANAGEMENT DISTRICT NUMBER 2; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes • RESOLUTION: Approving and Confirming the Special Assessment Roll for the North Lake Management District Number 2 COUNCILMEMBER KOPPANG MOVED APPROVAL OF THE PROPOSED RESOLUTION; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes b. 2019/2020 Biennial Budget Adjustment and 2020 Property Tax Rate (as required by RCW 35A.34) Mayor Ferrell opened the public hearing at 7:28 p.m. Chase Donnelly, Accounting Manager, presented the proposed 2019/2020 Mid-Biennial Budget Adjustment. He highlighted the major changes in the general fund and responded to Council questions regarding city bonds and the employee salary survey. Finance Director Ade Ariwoola also addressed Council questions. Mr. Donnelly introduced Autumn Gressett, staff liaison to the Performing Arts & Event Center who briefed Council on the PAEC budget request and funding concerns. Mr. Donnelly also noted this is the first public hearing; the budget amendment ordinance will come before City Council for first reading on November 19. Council thanked Mr. Donnelly, Mr. Ariwoola, and Ms. Gressett for their presentations and information. Federal Way City Council Regular Minutes Page 4 of 6 November 5, 2019 No citizen comment was given. COUNCILMEMBER DUCLOS MOVE TO CONTINUE THE PUBLIC HEARING ON THE PROPOSED 2019/2020 BIENNIUM BUDGET ADJUSTMENT AND 2020 PROPERTY TAX RATE TO THE NOVEMBER 19, 2019 REGULAR COUNCIL MEETING; COUNCILMEMBER ASSEFA-DAWSON SECOND. The motion passed unanimous as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes 7. COUNCIL BUSINESS a. Purchase of a Replacement Sidearm Mower Public Works Director EJ Walsh provided a brief report on the request to purchase a replacement sidearm mower. He noted the department has replacement reserves totaling $105,454. This purchase is included in the 2020 budget and staff was recently notified on the lead time to receive a replacement. Mr. Walsh noted the sidearm mower is used for all non-maintained grass areas; there is not a similar mower available for rent or borrow from a neighboring jurisdiction. The balance of the cost beyond the reserves and the surplus is $20,255.92 and will come from the Streets Operations account. DEPUTY MAYOR HONDA MOVED TO AUTHORIZE STAFF TO PURCHASE A REPLACEMENT SIDEARM MOWER IN THE AMOUNT OF $175,209.92; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes 8. ORDINANCES Second Reading/Enactment a. Council Bill#7681Enc0Uraging Investments in Affordable HOLISing and Supporting Housing through Sales Tax in Accordance with Laws of 2010_Chapter 338(SHE3 1406) AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO INVESTMENTS IN AFFORDABLE AND SUPPORTIVE HOUSING; ADDING NEW SECTIONS TO CHAPTER 3.35 FWRC. City Clerk Stephanie Courtney read the ordinance title COUNCILMEMBER JOHNSON MOVED APPROVAL OF THE PROPOSED ORDINANCE; COUNCILMEMBER ASSEFA-DAWSON SECOND. The motion passed unanimous as follows: Federal Way City Council Regular Minutes Page 5 of 6 November 5, 2019 Deputy Mayor Honda yes CouncilmemberKoppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes 9. COUNCIL REPORTS Councilmember Assefa-Dawson reported on her recent training for recognizing and de-escalating mental health first aid. She appreciates the valuable information she received. Councilmember Johnson noted the Youth Action Team will be having an Open House and ribbon- cutting for their new space on Thursday, November 14 at 3:00 p.m. Councilmember Tran reported DSHS has a new outreach program aimed at reducing poverty by 50% by 2025. There will be a dedicated case worker in Federal Way for half a day each week who will be working to connect students and seniors with benefits. He also noted he will be out of the county for the next meeting and will attempt to phone in for the meeting if possible. Councilmember Koppang noted Federal Way is the 9th largest city and growing while keeping a small city feeling. He highlighted events such as the first ever Flash Mob at the Federal Way Farmer's Market and first annual Trunk or Teat event at Federal Way High School which was a safe family event that was well attended. He reported on his attendance at the Master Builders event in Tukwila held on the 19th floor with an amazing view of the valley; he reflected on such a view from a possible 19th floor in downtown Federal Way. He encouraged citizens to attend a Centerstage performance who do a phenomenal job. Councilmember Moore congratulated some of the candidates who are leading in the early poles this evening including Deputy Mayor Honda, Councilmember Koppang, and Councilmember Assefa- Dawson. Councilmember Duclos had no report. Deputy Mayor Honda extended congratulations to Linda Kochmar who is also currently leading in the poles for position 7. She is looking forward to the Annual Veterans Day Celebration at Todd Beamer High School on Saturday, November 9 at 3:00 p.m. This event has amazing speakers and performances; this event is supported by the Historical Society, Kiwanis Club, the Soroptimist Club and the school district. 10. ADJOURNMENT There being nothing further on the agenda; the Regular Meeting was adjourned 8:34 p.m. Attest: Stephanie Courtney City Clerk Approved by Council: Federal Way City Council Regular Minutes Page 6 of 6 November 5, 2019 COUNCIL MEETING DATE: November 19,2019 ITEM P:-. __6b ............ ...... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: PUBLIC SAFETY TESTING(PST)TOTAL COMPENSATION AMENDMENT FROM$47,500.00 TO $50,060.00,(AN INCREASE OF$2,560.00). POLICY QUESTION: Should the Federal Way Police Department amend the existing subscriber agreement with Pub]is Safety Testing to increase the total compensation from$47,500 to $50,060? COMMITTEE: Parks, Recreation,Human Services, and Public Safety MEETING DATE: Nov 12, 2019 Council Committee—(PRHS&PSC) CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Kurt Schwan, Professional Standards Commander DEPT: Police Attachments: 1. Staff Report 2. Amendment#3—increases total compensation to $50,060 Options Considered: 1. Approve the execution of this contract amendment 2. Do no�t approve this amendment MAYOR'S RECOMMENDATION: 1. Approve the execution of this contract amendment MAYOR APPROVAL: DIRECTOR APPROVAL: �• fo7 � �l nd rill[•�� Counc- luit�all e COMMITTEE RECOMMENDATION: I move to forward contract Amendment 43 of the existing Subscriber Agreement with Public Safety Testing,for the Recruitment and Testing of police candidates, to the November 19, 2019 CC11Jl1Ci consent agenda for approval. Committee Chair Committee Vember Cote h ee Member PROPOSED COUNCIL MOTION: "I move approval of `Amendment 93' of the existing Subscriber Agreement with Public Safety Testing, increasing the total compensation to no more than $50,060, and authorize the Mayor to sign said agreement". (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# CITY OF FEDERAL WAY MEMORANDUM DATE: November 12, 2019 TO: City Council Members VIA: Jim Ferrell, Mayor FROM: Andy J. Hwang, Chief of Police SUBJECT: Public Safety Testing (PST)—Amendment#3 —Total Cost of Compensation Increase Financial Impacts: Amendment#3 is being submitted to request a total cost increase of$2,560.00. The funding source will come from the existing Federal Way Police Department budget. Background Information: In 2017, FWPD contracted with PST to provide a Lieutenant Assessment Center testing process to establish a list of qualified lieutenant candidates for promotion. The cost for the Assessment Center process was paid for using funds set aside for the Subscriber Agreement. This depleted a large percentage of the available funds. In December 2017, we no longer had sufficient funds to continue paying PST for their services. We submitted a contract Amendment to increase the total cost of compensation from $22,500 to $37,500, which was approved. In December 2018, we initiated the process to contract with PST for another Lieutenant Assessment Center testing process to be conducted in mid-2019, after being informed of anticipated retirements during the 2019 calendar year. Amendment 42 requested the total cost of compensation be increased to$47,500 to cover the 2019 Lieutenant Assessment Center testing process and the remainder of the$7,500 annual recruitment and testing costs for 2019. Amendment #3 requests the total cost of compensation be increased to $50,060 (an additional $2,560) to cover the administrative costs of the 2019 Lieutenant Assessment Center testing process due to the large pool of candidates, the PST employees' travel and housing expenses,and to cover the remainder of the annual recruitment and testing costs for 2019. We are due to negotiate for a new agreement in 2020. The services provided by PST are excellent and no other vendor meets our recruitment and candidate testing requirements. Rev. 10/2019 CITY OF CITY HALL 33325 8th Avenue South Federal Way Federal Way,WA 98003-6325 AN (253) 835-7000 www cityoffederahvay.com AMENDMENT NO. #3 TO SUBSCRIBER AGREEMENT FOR POLICE OFFICER RECRUITMENT & TESTING This Amendment ("Amendment No. 3") is made between the City of Federal Way, a Washington municipal corporation("City"also"Subscriber"),and Public Safety Testing,Inc.,a privately owned Washington corporation or a sole proprietor("Contractor"). The City and Contractor(together"Parties"), for valuable consideration and by mutual consent of the Parties,agree to amend the original Subscriber Agreement for Police Officer Recruitment and Testing("Agreement") dated effective January 25, 2016, as amended by Amendments No's 1 and 2, as follows: 1. AMENDED COMPENSATION. The amount of compensation, as referenced on page one (1) of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment,as delineated in Exhibit B-3,attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s). Except as otherwise provided in an attached Exhibit,the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto,not modified by this Amendment,shall remain in full force and effect.Any and all acts done by either Party consistent with the authority of the Agreement,together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement,as modified by any prior amendments,as it existed prior to this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - 11/2019 CITY OF CITY HALL �A%k ��I Way Feder 8th Avenue South Fe d Federal Way,WA 98003-6325 (253) 835-7000 www cityoffederalway.com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: ATTEST: By: Jim Ferrell, Mayor Stephanie Courtney, CMC, City Clerk DATE: APPROVED AS TO FORM: J. Ryan Call, City Attorney PUBLIC SAFETY TESTING, INC.: By: Printed Name: Jon F. Walters Jr. Title: President Date: STATE OF WASHINGTON ) ss. COUNTY OF KING ) On this day personally appeared before me ,known by me to be the of that executed the foregoing instrument,and acknowledged the said instrument to be the free and voluntary act and deed of said privately owned corporation,for the uses and purposes therein mentioned,and on oath stated that he/she was authorized to execute said instrument. GIVEN my hand and official seal this, day of , 20 Notary's signature Notary's printed name Notary Public in and for the State of Washington. My commission expires AMENDMENT - 2 - 11/2019 ` CITY OF CITY HALL Federal Way Feder 8th Avenue South Federal Way,WA 98003-6325 (253) 835-7000 www cityoffederalway.com EXHIBIT B-3 ADDITIONAL COMPENSATION 1. Total Compensation: In return for the agreed Services, the City shall pay the Contractor an additional amount not to exceed Two Thousand Five Hundred Sixty and no/100 Dollars ($2,560.00). The total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed Fifty Thousand Sixty and no/100 Dollars ($50,060.00). 2. Method of Compensation: All related professional fees, noted and described on page one (1) of this agreement, and shall remain unchanged by this amendment. AMENDMENT - 3 - 11/2019 COUNCIL MEETING DATE: ITEM#: 6c CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT:BROOK LAKE CENTER CONNECTOR—PROJECT ACCEPTANCE POLICY QUESTION: Should the Council accept the Brook Lake Center Connector constructed by Talakai Construction,LLC. as complete? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Nov. 4, 2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Mulkey P.E., Senior Capital Engineers l DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated November 4,2019 Options Considered: 1. Authorize final acceptance of the Brook Lake Center Connector constructed by Talakai Construction, LLC. in the amount of$281,321.50 as complete. 2. Do not authorize final acceptance of the completed Brook lake Center Connector constructed by Talakai Construction,LLC.as complete and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the November 19,2019 City Council Consent Agenda,f approval. MAYOR APPROVAL: , f�' �� `� . DIRECTOR APPROVAL: -:� L1 ll1 C o mittec Cnun ` lnitiaWate InitialfDate InitiaI/Date COMMITTEE RECOMMENDATION: I move to forward Option I to the November'consent agenda for approval. 9/! J Mark Ko ,Committee C it J Johnson,Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION: "I move approval of final acceptance of the Brook Lake Center Connector constructed by Talakai Construction, LLC. in the amount of$281,321.50 as complete" (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# CITY OF FEDERAL WAY MEMORANDUM DATE: November 4, 2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor FROM: E.J.Walsh,P.E.,Public Works Director John Mulkey,P.E., Senior Capital Engineer SUBJECT: Brook Lake Center Connector—Project Acceptance Financial Impacts: The cost to the City for the Brook Lake Center Connector was included within the approved budget under the 2019/2020 Surface Water Management(SWM) CIP budget(304, Project 284). In accordance with the approved budget, this item is funded by SWM Utility Tax. Upon completion of this project, ongoing costs associated with operations and maintenance will be performed and funded through Parks Department maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. PROJECT FINAL EXPENDITURES: Design $50,000.00 Construction $281,231.50 Construction Management $10,000.00 Total Project Costs $341,231.50 AVAILABLE FUNDING: SWM CIP Funds $232,872.00 SWM Fund 304 Transfer $136,482.65 (Unallocated) Total Available Funding $369,354.65 Background Information: This Project will connect the terminus of the West Hylebos Wetlands Park Boardwalk Trail to the Brook Lake Center property on the east side of Brook Lake. The project is entirely on City-owned property and will provide a second access point to the West Hylebos Wetlands Park Boardwalk Trail. The West Hylebos Wetlands Park and Boardwalk Trail are critical to SWM's public education and outreach efforts,including the annual Storming the Sound with Salmon Release Event,which has grown significantly since 2014. Logistics, safety, and parking are a challenge as the number of students, school busses, education stations,and salmon fry to be released have increased each year. The new connection ends at the northern end of Brook Lake at the Brook Lake Overlook, connecting the Brook Lake Center to the existing Boardwalk Trail, allowing additional access to facilities for students and the 40+volunteers that sponsor education stations. Improved logistic efficiency during the release event will now allow SWM to sustain the event and provide all City residents another access point to the Park. Rev.6/2019 November 4,2019 Land Use and Transportation Committee Brook Lake Center Connector—Project Acceptance Page 2 Prior to release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. The Brook Lake Center Connector Project constructed by Talakai Construction, LLC is complete. The final construction contract amount is $281,231.50. This is $28,123.15 below the $309,354.65 (including contingency)budget that was approved by the City Council on January 15, 2017. Financial Impacts: This is the acceptance of construction as complete, and therefore no additional funds are proposed to be spent as part of this agenda item. COUNCIL MEETING DATE: ITEM#: 6d CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITYWIDE VARIABLE LANE USE CONTROLS 85%DESIGN REPORT AND AUTHORIZATION TO BID POLICY QUESTION: Should the City Council authorize staff to complete design and bid the Citywide Variable Lane Use Controls and return to the LUTC and Council for bid award, further reports,and authorization? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Nov. 4,2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Mulkey P.E., Senior Capital Engine r6�, DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated November 4,2019 Options Considered: 1. Authorize staff to complete the design and bid the Citywide Variable Lane Use Controls and return to the LUTC and Council for bid award,further reports,and authorization. 2. Do not authorize staff to bid this project and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the November 19,2019 City Council Consent Agenda for approval. MAYOR APPROVAL: Ja O DIRECTOR APPROVAL: 6'1/ I oI Zy;A t5 ['niT 111:: if co i! Initial4blu Inili�V!]a1C [nitia+Date COMMITTEE RECOMMENDATION: I move to forward Option 1 to the November 19, 2019 consent agenda for approval. Mark Koppa ,Committee air Jes a J' son, Committee Member Hoang Tran, mmittee ember PROPOSED COUNCIL MOTION: "I move to authorize staff to complete design and bid the Citywide Variable Lane Use Controls and return to the LUTC and Council for bid award,further reports, and authorization." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# CITY OF FEDERAL WAY MEMORANDUM DATE: November 4,2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell, Mayor FROM: E.J.Walsh P.E.. PLIbl iC Works Director �• �.� John Mulkey, P.E., Senior Capital Engineer SUBJECT: Citywide Variable Lane Use Control—85%Design Report and Authorization to Bid Financial Impacts: The cost to the City for the Citywide Variable Lane Use Control project was included within the approved budget under the Public Works Department, capital project (306, Project 213). In accordance with the approved budget, this item is funded by a grant from FHWA of$601,890 and Mitigation/Traffic and Impact Funds of $150,473. Upon completion of the Citywide Variable Lane Use Control project, future costs will be funded through streets and traffic maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. Background Informat_i_on: Under of FHWA's Accelerated Innovation Deployment(AID)program, the City applied for and received a grant to expand utilization of variable lane use control signs to optimize the efficiency of intersections where the ideal lane configuration and, in some cases, associated signal phasing may vary by time of day. There were four locations selected for this application: Enchanted Parkway S and S 348t" Street, which will vary the use of the northbound outside through lane to be a second right-turn lane in the morning peak, a through-only lane in the evening peak, and allow both movements other items of day. S324 th Street at Pacific Highway South, which will vary the use of the westbound outside left- turn lane to allow through movements on weekends and nights. 11th Place S at S 320th Street, which will vary the use of the northbound outside lane to allow left turns during the evening peak hour. S 336th Street at 1St Way S, which will vary the use of the through lane to allow left turns during the evening peak hour. The following provides a brief synopsis of the progress on this project to date. Currently, the project design is approximately 85% complete, which includes the following completed tasks: • Completed survey and field review • Project Design to 85% Rev.6/2019 November 4,2019 Land Use and Transportation Committee Citywide Variable Lane Use Controls—85%Status Report and Authorization to Bid Page 2 • SEPA Exemption • Project Design to 85% Ongoing Tasks Include: • Contract Specifications • Plans to 100% AVAILABLE FUNDING: FHWA AID Grant $601,890 Mitigation/Traffic Impact Funds $150,473_ Total Available Funding $752,363 PROJECT ESTIMATED EXPENDITURES: The following is a breakdown of the estimated total project costs based on the low bid: Design (Consultant and staff) $150,000 Construction $538,512 10% Construction Contingency $53,851 Construction Management $10,000 Total Project Costs $752,363 After receiving bids, the total project costs will be refined and presented to the Committee and Council for bid award authorization. Staff anticipates bidding this project in January. Construction is anticipated to start in Spring 2020 with an estimated substantial completion date in Summer 2020. COUNCIL MEETING DATE: ITEM#: 6e CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: SOUTH 348TH STREET ENTRANCE SIGN 85%DESIGN REPORT AND AUTHORIZATION TO BID POLICY QUESTION: Should the City Council authorize staff to complete design and bid the South 348"'Street Entrance Sign and return to the LUTC and Council for bid award, further reports, and authorization? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Nov.4,2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Mulkey P.E., Senior Capital Engineer ? DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated November 4,2019 Staff report to LTAC Options Considered: 1. Authorize staff to complete the design and bid the South 348a' Street Entrance Sign and return to the LUTC and Council for bid award,further reports,and authorization. 2. Do not authorize staff to bid this project and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the November 19,2019 City Council Consent Agenda for approval. MAYOR APPROVAL: DIRECTOR APPROVAL: C w C cil [nivalrDate Initial/Date Initial/Date COMMITTEE RECOMMENDATION: I move to forward Option I to the November 19, 2019 consent agenda for approval. Mark Ka ,Committe hair J Johnson, Committee Member Hoang Tran,ninmittee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to complete design and bid the South 348i1' Street Entrance Sign and return to the LUTC and Council for bid award,further reports, and authorization." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# CITY OF FEDERAL WAY MEMORANDUM DATE: November 4, 2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor FROM: E.J. Walsh,P.E.,Public Works Director 11 LA" John Mulkey,P.E., Senior Capital Fng:ineer SUBJECT: South 348`h Street Entrance Sign 85%Design Report and Authorization to Bid Financial Impacts: The cost to the City for the South 348x' Street Entrance Sign was included within the approved budget under the Fund 109 Hotel/Motel Lodging Tax for 2017/2018, 2018/2019 and 2019/2020. In accordance with the approved budget, this item is funded by Hotel /Motel Lodging Tax of $32,200 for each budget period. Upon completion of the S 348th Street Entrance Sign, future costs will be approximately $1,030.00 per year for electricity. There have been no other costs associated with the current sign to date as the only issue was covered under warrantee. PROJECT ESTIMATED EXPENDITURES: Design $5,000 Conduit and Vault Installation(2019) $6,441.60 Construction $63,558.40 10%Construction Contingency $7,000 Construction Management $3,000 ------------ Total Project Costs $85,000 AVAILABLE FUNDING: LTAC Funds($32,200 for 3 ears) $96,600 Total Project Funding $96,600 Background Information: This project would construct a new LED Entrance Sign in the Median of S 348x' Street between Enchanted Parkway/16th Avenue S and Pacific Highway South. The sign will be visible to eastbound and westbound traffic and will be able to provide information on upcoming events within the City similar to the current sign on. South 320th :Street. The Lodging Tax Advisory Committee at their June 12, 2019 meeting approved $32,200 of the available funding be used for the advancement of electrical work via the Limited Public Works Process. Staff will return to the Land Use &Transportation Committee at a later date in 2020 for award. Rev.6/2019 CITY OF FEDERAL WAY MEMORANDUM DATE: October 9, 2019 TO: Lodging Tax Advisory Committee FROM: EJ Walsht P.F.., Public Works Director Jolin Mulkey, P.E., Street System Project EngineeC5A.f;rJ x SUBJECT: South 348th Street Entrance Sign—85%Design Status Report PROJECT ESTIMATED EXPENDITURES: Design $5,000 Conduit and Vault Installation(2019) $6,441.60 Construction $63,558.40 10%Construction Contingency $7,000 Construction Management $3,000 Total Project Costs $85,000 AVAILABLE FUNDING: LTAC Funds(Present and Future) $100,000 Total Project Funding $100,000 Background Information: This project would construct a new LED Entrance Sign in the Median of S 348th Street between Enchanted Parkway/16th Avenue S and Pacific Highway South. The sign will be visible to eastbound and westbound traffic and will be able to provide information on upcoming events within the City similar to the current sign on South 320th Street. The Lodging Tax Advisory Committee has requested Public works to manage the design and construction of this project. The City has contracted with Amaya Electric to install necessary conduit and overset two junction boxes on the northwest corner of S 348h Street and 16t` Ave S, where a new convenience store is being constructed in order to avoid removal of new sidewalk with later construction. This will limit the required excavation to the island areas only. With the remaining funds becoming available in 2020,staff is requesting authority to issue a Request for Quotes for design,fabrication and installation of the sign in January of 2020 and come back to Committee and Council for authorization to award to work. Rev.7/18 COUNCIL MEETING DATE: ITEM#: 6f CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: COMPLETE STREETS-85%DESIGN REPORT AND AUTHORIZATION TO BID POLICY QUESTION: Should the City Council authorize staff to complete design and bid the Complete Streets and return to the LUTC and Council for bid award, further reports, and authorization under the 2020 Asphalt Overlay Project? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Nov. 4,2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Mulkey P.E., Senior Capital Engineer DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated November 4,2019 Options Considered: 1. Authorize staff to complete the design and bid the Complete Streets and return to the LUTC and Council for bid award,further reports,and authorization under the 2020 Asphalt Overlay Project. 2. Do not authorize staff to bid this project and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the November 19,2019 City Council Consent Agenda For approval. � MAYOR APPROVAL: � �5/� ' /r raj DIRECTOR APPROVAL: 7.� 2� 1 C' z�iit C'ci :il InitiaMate C=^ Irn2:11 Dl ;EL• COMMITTEE RECOMMENDATION: I move to forward Option 1 to the November 19, 2019 consent agenda for approval. Mark Kop g,Committee ehair a Johnson,Committee Member I Ioang Tran,Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to complete design and bid the Complete Streets and return to the LUTC and Council for bid award, further reports, and authorization under the 2020 Asphalt Overlay Project?" MEMENEENNOWNEMi (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# CITY OF FEDERAL WAY MEMORANDUM DATE: November 4,2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor E.J.Walsh P.L.- Public Works Director FROM: John%tu1kcy, P.E:., Senior Capital Engineer-,a SUBJECT: Complete Streets—85%Design Report and Authorization to Bid Financial Impacts: The cost to the City for Complete Streets was included within the approved budget under the Public Works Department, capital project (306, Project 222). In accordance with the approved budget, this item is funded by a grant for TIB in the amount of$100,000 with the remainder from Street Fund/Traffic Impact Fees. Upon completion of this project, ongoing costs associated with operations and maintenance will be performed and funded through street and traffic maintenance, as this will only replace existing equipment. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. Background Information: 'Hits project will replace existing,non-compliant, curb ramps and other pedestrian facilities at the intersection of S 320'h Street and SR 99 to bring them into compliance with the Americans with Disabilities (ADA) as part of the City's effort to comply the ADA Transition Plan. The Public Works Department previously requested to include this work to be bid as a part of the City's 2020 Asphalt Overly Project, as a separate schedule. Staff believes, due to the location and type of work, this project would not bid favorably on its own, and believe including it in the Overlay project would benefit this projects bid prices due to similar work done in preparation for overlay. The following provides a brief synopsis of the progress on this project to date. Currently, the project design is approximately 85% complete, which includes the following completed tasks: • Completed survey and field review • Project Design to 85% • SEPA Exemption Ongoing Tasks Include: ■ Project Design to 100% • Contract Specifications • Plans to 100% Rev.6/2019 November 4,2019 Land Use and Transportation Committee Complete Streets—85%Design Report and Authorization to Bid Page 2 PROJECT ESTIMATED EXPENDITURES: Survey $8,832 Design (In House) $15,000 2020 Construction Cost $151,000 10% Construction Contingency $15,100 Construction Management(by City staffi $10,000 TOTAL PROJECT COSTS $199,932 AVAILABLE FUNDING: TIB Complete Streets Grant (State) $100,000 Street Fund (Traffic Impact Fees) $100,000 TOTAL AVAILABLE BUDGET $200,000 PROJECT BUDGET SURPLUS: $68 After receiving bids, the total project costs will be refined and presented to the Committee and Council for bid award authorization under the 2020 Asphalt Overlay Project. Staff anticipates bidding this project in February 2020 as part of that project. Construction of the overlay project is anticipated to start in Spring 2020 with an estimated substantial completion date in Summer 2020. COUNCIL MEETING DATE: November 19,2019 ITEM#:---6g CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITYWIDE ADAPTIVE TRAFFIC SIGNAL CONTROL—ITS IMPROVEMENTS—PHASE 1 &2 AND PHASE 3—AUTHORIZATION TO AWARD BID AND AUTHORIZATION TO TRANSFER FUNDS TO THE PROJECT POLICY QUESTION: Should the Council authorize staff to award the bid for Citywide Adaptive Traffic Signal Control—ITS Improvement—Phase 1 &2 and Phase 3 project and authorize the transfer of funds to the Project? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Nov 4,2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Naveen Chandra,P.E., Senior Capital Engineer( DEPT: Public Works Attachments: Land Use and Transportation Committee memo dated November 4,2019 Options Considered: 1) Authorize staff to award the bid for the Citywide Adaptive Traffic Signal Control—ITS Improvements— Phase I &2 and Phase 3 project and authorize the transfer of funds to the project? 2) Do not authorize staff to bid this Eo c� t and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the November 19, 2019 City Council Consent Agenda for approval. MAYOR APPROVA� rI,�DIRT•.CT4)FiAPPROVAL: co [tcc Council I� Initial/Date InitiaUDate lai[ial:Dat,: COMMITTEE RECOMMENDATION: I move to forward Option I to the November 19, 2019 consent agenda for approval. Mark Ko ar(94vCommittee Chad Jes hnson,Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION: "I move to award the bid for the Citywide Adaptive Traffic Signal Control— ITS Improvements—Phase I &2 Phase 3 project and authorize the transfer of funds to the project." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# CITY OF FEDERAL WAY MEMORANDUM DATE: November 4, 2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor FROM: EJ Walsh, P.E., Director of Public Works Naveen Chandra,P.E.,Senior Capital Engineer v- SUBJECT• Citywide Adaptive Traffic Signal Control-ITS Improvements—Phase 1 &2 and Phase 3— Authorization to Award Bid&Authorization to Transfer Funds to the Project Financial Impacts: The Citywide Adaptive Traffic Signal Control —ITS Improvements- Phase 1 & 2 and Phase 3 project is funded in the Capital Improvement budget (Project 202 &203 & Project 216). In accordance, with the approved budget, Project 202 & 203 is funded with $1.76 million from federal grants and $240,000 of City Utility Tax funds for match and Project 216 is funded with $680,000 from federal grants (Puget Sound Regional Council) and $120,000 from Capital Transportation Funding(REET). This project is one of the three phases of the project (Traffic Control Center, System hardware/s6ftware and Detection). The system operational costs will be paid out of Street Fund(Fund 101). We are requesting to transfer$75,000 from the Traffic Safety Fund(Fund 112)and$800,000 from Traffic Impact Fees to the subject project. Background Information: The adaptive traffic control system is a system that monitors traffic conditions in real time and modifies the signal timing every signal cycle. This reduces delays and stops,thus improving both air quality and safety. The City Council previously authorized bidding of the project at the August 14,2018 City Council meeting. The other two phases of the project are: 1. Procurement and installation of the System Hardware and Software 2. Construction and Fit Out of the Traffic Control Center. A Request for Bids was solicited on October 4,2019 and bids were opened on October 25, 2019 for the project. Six(6)bids were received for the project.The lowest responsive,responsible bidder is Northeast Electric, LLC with a total base bid of$1,649,980. AVAILABLE FUNDING(for all three phases of the proje ): Project 202 (Phase 1 &2) $2,000,000 Project 216 (Phase 3) $800,000 Transfer from 112 Fund $75,000 Transfer from Traffic Impact Fee $800,000 Total Available Funding $3,675,000 Rev.6/2019 November 4,2019 Land Use and Transportation Committee Bid Award-Citywide Adaptive Traffic Signal Control-ITS Improvements-Phase 1 &2 and Phase 3 Page 2 PROJECT ESTIMATED EXPENDITURES: The following is a breakdown of the estimated total project costs based on the low bid: Citywide Adaptive Traffic Signal Control-ITS $1,649,980 Improvements—Phase 1 &2 and Phase 3 Construction Contingency $80,000 Traffic Control Center(Construction and $125,000 Contingency) Transpo Group (Design & Construction Engineering $458,242 Support) City Staff $80,000 Western Systems (Detection Desi $17,000 Western Systems Software Desi $1,175,917 King Count (Inspection and City Su ort) $60,000 WSDOT $20,000 Total Project Costs $3,666,139 The bids received were higher than anticipated given several factors. First, the project is implementing eleven more intersections than the "minimum" number required by the grant. Second, the costs for electrical construction work have increased upwards of 25% since the project was initially started due to increases in material and labor costs. Given the bids were relatively close, it is unlikely rebidding the project would result in lower costs. Project scope could be reduced, however, future implementation of the removed scope would have a higher cost in the future. Over $1,700,000 has been collected in Traffic Impact Fees over the past three years. As the purpose of traffic impact fees is to offset development impacts by funding traffic system improvements and mitigate increased traffic, the Adaptive Signal Control project is an appropriate use of these funds. Staff recommends transferring funds of$75,000 from the Traffic Safety Fund and $800,000 from Traffic Impact Fees to the Project. 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LL LL LL LL LL a a rc LL a LL Wz J ° a ° - rc rc LL rc LL m:: y O ° ° a m �m �2 AS ----------- -g,o-8- IT T E E w E ................ ------------------ 1= m I .0 Z 8 2 p . z En w zS 0 LU w > Z 0 Z. Z. LU 0 5� 0 Z� to Z L) t: y J y a z ZO 0 E W> LU z Z. > Z w. N N Lq > < z 0 0 O . . . . . . 0 p2. 20 U U, M 2. 2w 2. wl- .2 W w 2 9 1. g g g 6 5 9 Z. Z. 0 w w 63 - V5 V5 V5 z y PIMINI, FFEI COUNCIL MEETING DATE: ITEM#: 6h . .................. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT:TRANSPORTATION DEMAND MANAGEMENT IMPLEMENTATION AGREEMENT WITH WSDOT POLICY QUESTION: Should the Council authorize the Mayor to enter into an agreement with the Washington State Department of Transportation(WSDOT) allowing the State to reimburse the City its share of the technical assistance funding for implementing the State Commute Trip Reduction(CTR)law? COMMITTEE: Land Use&Transportation Committee MEETING DATE:Nov. 4, 2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Sarady Long, Sr. Transportation Planning Engineer DEPT: Public Works Attachments: Staff Report Options Considered: 1. Authorize the mayor to enter into an agreement with WSDOT to accept state CTR technical funds in amount of$77,738 for the 2019—2023. 2. Do not authorize the Mayor to enter into an agreement with WSDOT and implement CTR program as required by state law and local CTR ordinance without the State CTR technical fund. The City would need to allocate budget in the amount of$77,738 for the 2019—2023. MAYOR'S RECOMMENDATION: Mayor recommends forwarding Options 1 to the November 19, 2019 Council Consent Agenda for approval. MAYOR APPROVAL: �Da, _! __� DIRECTOR APPROVAL:�� 101 22,15 C.nmi Initialll,nc COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the November 19, 2019 consent agenda for approval. Mark Kopp ommittee Chair JeWfAnson,Committee Member Hoang Tran,Commi ee ember PROPOSED COUNCIL MOTION: "I move approval of the Transportation Demand Management Implementation Agreement with WSDOT to accept the state fund in the amount of$77,738, effective July 1, 2019 through June 20, 2023, and authorize the Mayor to sign said agreement." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: 13 APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# CITY OF FEDERAL WAY MEMORANDUM DATE: October 18,2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor FROM: EJ Walsh, P.E.,Public Works Director'//'_' - Sarady L0112, Senior Transportation Plarkiing 1=n� .dneer-a�—,— SUBJECT: Transportation Demand Management Implementation Agreement with WSDOT FINANCIAL IMPACTS: This agreement with the Washington State Department of Transportation(WSDOT)would allow the State to provide funding to the City for implementing the mandated Commute Trip Reduction(CTR) programs. BACKGROUND INFORMATION: The Washington State Department of Transportation(WSDOT)provides funding to the City for developing and implementing the Commute Trip Reduction(CTR)programs as required by State law. The City's current Transportation Demand Management(TDM)agreement with WSDOT has expired and a new agreement is required to receive funding. The TDM program requires a four-year agreement with WSDOT from July 1, 2019 through June 30,20123. However,only the first two years from July 1, 2019 through June 30,2021 are funded. The remaining two years are subjected to funds appropriation by the Washington State Legislature, once appropriated,the agreement will be amended.The purpose of the agreement is to allow the State to reimburse the City its proportionate share of the technical assistance funding. The work performed under this agreement is described in the agreement in section Scope of Work and Budget. The agreement capped funding allocation to the City at$38,869.00 for the July 1,2019 through June 30, 2021 biennium and an additional$38,869.00 for the July 1,2021 through June 30,2023 biennium. As in the past, due to workload and expertise,the City will continue to use the funding allocation from WSDOT to contract with King County for their CTR support services. Staff will present this contract to the LUTC and Council committee as a separate agenda item. November 4,2019 Land Use and Transportation Committee Transportation Demand Management Implementation Agreement with WSDOT COUNCIL MEETING DATE: ITEM#: 6i - CITY OF FEDERAL WAY CITY COUNCIL AGENDA DILL SUBJECT: COMMUTE TRIP REDUCTION IMPLEMENTATION AGREEMENT WITH KING COUNTY POLICY QUESTION: Should the Council authorize the Mayor to enter into an agreement with King County for Commute Trip Reduction(CTR)program implementation? COMMITTEE: Land Use&Transportation Committee MEETING DATE:Nov. 19,2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Sarady Long, Senior Trans.Planning Engineer 5—r DEPT: Public Works Attachments: Memorandum to the Land Use and Transportation Committee dated Nov. 4, 2019. Commute Trip Reduction Implementation Agreement between King County Metro Transit and the City of Federal Way. Options Considered: 1. Authorize the Mayor to enter into an agreement with King County Metro Transit in the amount of $34,669 for Commute Trip Reduction implementation. 2. Do not authorize the Mayor to enter into an agreement with King County and hire part-time (0.50 FTE) Commute Trip Reduction Coordinator. The City will need to identify and supplement additional budget on a.yearly basis to cover employee cost and program start up. MAYOR'S RECOMMEN ION: MAYOR APPROVAL: DIRECTORAPPROVAL: � 127-jr cpTMrnivaw CoIncil Initial/Date Initial/Date Initial/Date COMMITTEE RECOMMENDATION:I move to forward the proposed Agreement to the November 19, 2019 consent agenda for approval. Mark Ko ,Committee Cbaif k ohnson, Committee Member lloang Tran,Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Commute Trip Reduction Implementation Agreement with King County, effective July 1, 2019 through June 30, 2021 with a total compensation of$34,668, and authorize the Mayor to sign said agreement." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# CITY OF FEDERAL WAY MEMORANDUM DATE: October 18, 2019 TO: City Council VIA: Jim Ferrell,Mayor FROM: EJ Walsh,P-E., Director of Public Works&/I(/— Sarady Long, Senior Transportation Planning Engineer SUBJECT: Commute Trip Reduction(CTR)Program Implementation Agreement with King County FINANCIAL IMPACTS: The agreement with King County would be fully funded by the state technical assistance grant. For the July 1,2019 through June 30, 2021 biennium,the City will receive$38,869.00 in technical assistance funding from the State.The agreement with King County is estimated at$34,668.00. BACKGROUND INFORMATION: The Washington State's Commute Trip Reduction(CTR)Law requires the City to develop plans and programs to reduce Single Occupant Vehicle and Vehicle Miles Traveled commuting trips.The law only applies to major employers with one hundred(100) or more full-time employees scheduled who arrive at a single worksite between 6:00 am to 9:00 am. Over the last 20 years,the City has contracted with King County for their CTR support services to implement the CTR program. The existing agreement with King County has expired and staff proposes to enter into a new,two-year Professional Services Agreement. The work to be performed under this agreement is described in the attached Exhibit A- Scope of Work. Staff believes this is a cost-effective way to implement the mandated CTR program,as most cities have a half-time to full-time CTR coordinator. cc: Project File Day File November 4, 2019 Land Use and Transportation Committee Commute Trip Reduction Program Implementation Agreement with king County Page 11 Exhibit A City of Federal Way Commute Trip Reduction (CTR) Services for Affected Employers Scope of Work Period: July 1,2019 through June 30, 2021 The King County blended rate for billable hours is $59 for 7/1/2019-6/30/2020, and$64.09 for 7/1/2020- 6/30/2021.The estimated costs for the activities and outputs shown below are established at the average of these two rate figures,which is $61.50 per hour, for the term of this agreement. Strate,�jv 1: 11rozram Administration Brief description Administer the program to meet state and city planning and implementation objectives and requirements. A,Administer the employer site registration and inventory record- keeping:Identify,notify, and register new sites into the program in order to prepare them for their baseline surveys.Negotiate steps for compliance with non-compliant worksites with the onboarding component. B, Maintain database and master file records on basic site information for all sites.Provide the city and W SDOT with an electronic copy of City's CTR-affected employers and ETCs, as requested by the City or required by WSDOT.Keep website updated. C.Administer,or assist the City with administering, state and City Activities and outputs planning and contracting processes: Perform general update and implementation of the CTR Plan and ordinance, including development and execution of implementation contract between King County CTR Services,the City and their Administrative Work Plan; and the CTR Final Report for the biennium. Provide quarterly report information for City to complete state funds billing and reporting requirements.Meet regularly with City staff to review activities, current issues, ongoing challenges and accomplishments.Provide the City with draft responses to inquiries by state CTR committees and others,when warranted and as requested by the City. Conduct other administrative activities as needed. Potential issues and risks Outputs may be dependent on the actions of external organizations or other external factors; unresponsive sites A. 16 hours (2 sites at 8 hours each new site onboarding) Anticipated Budget B. 65.7 hours (7.3 hours per site @ 9 sites) Breakdown C. 48 hours(just over 2 hours per month for 24 months' admin tasks Budget Estimate Strategy 1 TOTAL: 129.7 hours @ $61.50,rounded up to nearest ten dollars _ $7,977 2019-2021 Commute Trip Reduction Implementation Agreement Between King County and the City of Federal Way Page 11 of 13 Page 12 Strategy 2: Emplover Program Development, l nga�4ement and Marketing Brief description Engage worksite ETCs with assistance,training, communications, resources,and information tooperate successful programs. A.Training: Train all new employee transportation coordinators "(ETCs)"(at existing and new worksites)to ensure that they understand the requirements of the law, implementation strategies and their sites' performance to date.Training classes can be taken online and include basic ETC training and survey training as needed. Update and maintain informational CTR website and other training resources. B. Marketing_Assistance: Assist ETCs with marketing of commute programs and ensure they meet their program information distribution requirements. C. Program Assistance: Focusing primarily on sites that have not made progress toward goal,conduct survey analyses,review program summaries and make recommendations for program improvements. D. Targeted Promotions: Identify highly congested employment areas, corridors,industries,and/or sites that have not made progress toward goals for targeted outreach. Actively work with ETCs to Activities and outputs promote alternatives to drive-alone commuting at these locations or sites. (For C and D,the number and composition of worksites for such shall be determined in consultation with city project manager, with larger worksites generally receiving more focus and time than smaller ones.) L. Information Provision:Help ETCs become a major resource to their employees by providing them with up-to-date commute information,tools for communicating with employees,turnkey commuter promotions, and opportunities to attend networking events. Send transportation-related news and announcements via email to all ETCs; coordinate and distribute electronic materials and information for promotions such as Wheel Options and Bike Everywhere Month and Day; and schedule,promote, engage speakers and invite ETCs to employer network group meetings approximately 2-3 times per year. F. Strategic_Platuua&Develop strategies to help ETCs communicate and promote their programs to employees and achieve success with their programs. Sites are non-responsive or unable to make resource investments in Potential issues and risks program; ETCs are not given the time to use resources available to market program to employees; sites non-responsive to events and promotions. A: 20 hours (3/hrs per site(7 ETC's) estimated for maintaining and administering four(4) online training modules or classroom Anticipated Budget training events and follow-up for new ETCs who need additional Breakdown help; and updating website and other resources) B: 27 hours (estimated at 3 hours each at 9 sites)marketing assistance C &D combined: 80 hours (9 hours per site for program 2019-2021 Commute Trip Reduction Implementation Agreement Between King County and the City of Federal Way Page 12 of 13 Page 13 assistance and up to(4) promotions E: 32 hours(2 hrs/9 sites per month information and 1 network group meeting per year(2 yrs) at 7 hours each) F: 27 hours(2 hours per site for strategic planning) Budget Estimate Strategy 2 TOTAL: 186 hours @$61.50 per hour=$11,439 Strategv 3: Program measurement and reporting(survey or alternate and emplover program reports) Track and notify employers of surveying and reporting requirements, Brief description gather and manage survey and program report data, and provide technical assistance for and administration of measurement/reporting activities and program review/modification as warranted. Assist site representatives with: (1)baseline survey and initial program development, for new sites; (2) ongoing survey and program reporting for existing sites; and (3) for worksites not making progress toward goal,review of the existing program and recommendations for program modifications to improve performance as warranted for existing sites. This strategy includes sending survey and program notifications to all Activities and outputs sites; reviewing and administering extensions and exemptions requests; and setting up and assisting sites with paper and online surveys and program reporting.Receive program report submittals and manage/organize program report data.Negotiate steps for compliance with non-compliant worksites. Maintain or edit report formats as needed; database; and keep master file records on all sites. Provide survey results and program reporting information to the city/state and worksite. Potential issues and risks Timely processing of survey and report data by WSDOT and accuracy of tools and data;unresponsive sites; ETC turnover Estimated at: 1) 16 hours(2 sites @ 8 hours/site) Anticipated Budget 2) 180 hours (10 hours for surveys and 10 hours for programs for Breakdown 9 sites) 3) 52 hours(9 NG/NP sites @ 6 hours each,minus 1.5 hrs general) Budget Estimate Strategy 3 TOTAL: 248 hours at$61.50 =$15,254 Total CTR-Affected $34,668 Budget Amount-Not to Exceed 2019-2021 Commute Trip Reduction Implementation Agreement Between King County and the City of Federal Way Page 13 of 13 COUNCIL MEETING DATE: November 19,2019 ITEM#:_ 6j CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITY CENTER ACCESS PHASE I ENVIRONMENTAL PROCESS UPDATE—PREFERRED ALTERNATIVE POLICY QUESTION: Should the Council Adopt a Preferred Alternative for the City Center Access Phase I Environmental Process Update? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Nov 4,2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Rick Perez,P.E., City Traffic Engineer DEPT: Public Works Attachments: Land Use and Transportation Committee memo dated November 4, 2019 Options Considered: 1) Authorize staff to adopt the preferred alternative of S. 320'Street and S. 324x'Street Interchange modification with grade separated ramps and roundabouts for the City Center Access Phase I Environmental Process Update. 2) Do not authorize staff to adopt the preferred alternative and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the November 19,2019 City Council Consent Agenda for approval. MAYOR APPROVAL: Cl f DIRECTOR APPROVAL: 1 *Z6 115 C 11 Initial•'flate iut.al:1 J,tf;� Inittalmate COMMITTEE RECOMMENDATION: I move to forward Option I to the November 19, 2019 consent agenda for approval. Mark Koppfif,Cammitte air Jes• J nson,Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION: "I move to adopt S. 320°° Street and S. 324`h Street Interchange modification with grade separated ramps with roundabouts as the preferred alternative for the City Center Access Phase I Environment Process Update" (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: [3 APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# CITY OF FEDERAL WAY MEMORANDUM DATE: November 4, 2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor FROM: EJ Walsh,P.E.,Director of Public Works ffi Rick Perez,P.E.,City Trac Engineer SUBJECT: City Center Access Phase I Environmental Process Update—Adoption of a Preferred Alternative Financial Impacts: The City Center Access Phase I Environmental Process Update is funded under the Capital Project budget in the amount of$2.422 million in the combined 2019 and 2020 budgets through REET, Traffic Impact Fees and 2016 General Funds. Back round Information: The City Center Access Phase I Environment Process was restarted in 2017 to address the congestion in the City Center as a result of continued growth. Anticipated future growth and development in the City Center are expected to worsen the existing strain, resulting in unacceptable levels of delays even with the expansion of alternative transportation modes such as mass transit. The project team, consisting of various partners including Federal Highway Administration(FHWA),Washington State Department of Transportation(WSDOT), Sound Transit,Puget Sound Regional Council(PSRC),King County-Roads, King County Metro Transit,Pierce Transit,Muckleshoot Tribe, Snoqualmie Tribe, South King Fire Department, and Federal Way Police, developed the project purpose and need by engaging the community and seeking input. The goal of the project is to improve quality of life and City's economic vitality by improving mobility for all modes,maintaining or improving access to and from the City Center and providing opportunities for traffic to travel around rather than through the city core.The project team also engaged the public via neighborhood meetings, open houses(in-person and online),business meetings, and tabling events for over two years, seeking public input throughout the entire process. The project team analyzed if local improvements could help meet the project goals as required by WSDOT policy. It was concluded that local improvements would not alleviate the congestion and meet the project goals, which led to looking at interchange modifications at both S3 312'Street, S. 320'Street, and S 324'Street. Ultimately,the interchange modification at S. 312'1i Street was eliminated as a result of conflict with the Sound Transit Federal Way Link Light Rail extension, lack of public support, and cost of the improvements. The project team studied ten different variations of S. 320 'Street and S 324t'Street interchange modifications. After technical review, soliciting and receiving public input,receiving input from various technical stakeholders(WSDOT,PSRC,Transit Agencies, etc.)the S. 3201' Street and S. 324a' Street interchange modification with grade separated ramps with roundabouts scored the highest rating among all ten alternatives. Therefore, the project team and City staff recommend the S.3201i Street and S. 324h Street interchange modification with grade separated ramps with roundabouts. Rev.6/2019 COUNCIL MEETING DAT... ........E: November 19,2019 ITEM#:� .............. . ......... . ............ CITY OF FEDERAL WAY "CITY COUNCIL AGENDA BILL SUBJECT: ACCEPTANCE OF GRANT OFFERED BY STATE DEPARTMENT OF COMMERCE;E2SHB 1923 POLICY QUESTION: Should the City of Federal Way accept a State Department of Commerce grant in the development of its Housing Action Plan? COMMITTEE: Land Use and Transportation MEETING DATE: Nov 4,2019 CATEGORY: N Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Doc Hansen, Planning Manager DEPT: Community Development Attachments: Staff Report to Accept Funds. Options Considered: 1. Accept the grant for$100,000 to complete a Housing Action Plan for the City 2. Not accept the grant MAYOR'S RECO411IE.ND- ION: Accept Grant f m Dept. of Commerce from Legis.Action E2SHB 1923 MAYOR APPROVAL: A /r� a fl r 3 '� DIRECTOR APPROVAL: r /V IZZ1/1 CoL it Initial/Date I iw. G�.iio In�rialIDale COMMITTEE RECOMMENDATION: I move to accept monies from the State Department of Commerce in creating a City Housing Action Plan to the November 19,2019 Council Consent agenda. Council lber Mark K ppang Cou1 ember Jesse Johnson x6iix� Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval to accept monies from the State Department of Commerce for Development of a City Housing Action Plan. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED- 4/2019 RESOLUTION# 4ik CITY OF Federal Way LAND USE AND TRANSPORTATION COMMITTEE STAFF REPORT DATE: November 4, 2019 TO: LUTC Chair,Mark Koppang FROM: Brian Davis, Community Development Director " Robert"Doc"Hansen,Planning Manager SUBJECT: Request to Apply for State E2SHB 1923 Funds I. Introduction In the last State legislative session,the Senate and House of Representatives passed a bill authorizing the State's Department of Commerce to distribute five million dollars($5,000,000)to cities in the State planning under the Growth Management Plan to either adopt various land use actions or a Housing Action Plan, actions of which are designed to enhance residential building capacity. A grant in the amount of$100,000 was awarded by the Department of Commerce to the City of Federal Way to develop a Housing Action Plan, and create a model for determining regional housing need and distribution. II. Request Amongst a number of activities that are eligible for funding under this bill include researching and developing goals and policies for creation of an active Housing Action Plan. The City is responsible for review and update of its current Comprehensive Plan in 2023. One of the elements of the Comprehensive Plan required by the Growth Management Act includes a Housing Element. The activities and policies adopted by this effort can, and will,be used to develop this required element. The staff within the Department of Community Development,under direction from Council applied for, and received a grant of approximately$100,000,monies of which will go to the City for: • Administration of the grant, • Project Housing needs within the City and the South King County region, • Evaluate the City of Federal Way Comprehensive Plan and its policies addressing City's housing needs • Allocation of approximately$20,000 towards the development of a South King County distribution model with five other jurisdictions to identify specific housing needs within subareas of the region, and • Adoption of a plan agreed upon by City Council. The Mayor recommends approval for the acceptance of the grant awarded by the DOC for the completion of a Housing Action Plan. COUNCIL MEETING DATE: November 19, 2019 ITEM#:_ 61� CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Citywide Greenway Plan—Bid update and Request to rebid POLICY QUESTION: Should the Council authorize staff to revise project delivery method and rebid for the Citywide Greenway Plan and return to the LUTC and Council for bid award,further reports, and authorization after rebidding the project? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Nov 4,2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resol bion ❑ Other STAFF REPORT BY: John Cale, Capital Engineer DEPT: Public Works _.._ Attachments: Staff Report Options Considered: 1) Authorize staff to revise the project delivery method and rebid for Citywide Greenway Plan and return to the LUTC and Council for bid award, further reports, and authorization after rebidding the project. 2) Do not authorize staff to revise the project delivery method and rebid this project and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the November 19, 2019 City Council Consent Agenda for approval. MAYOR APPROVA DIRECTOR APPROVAL: um ni+i(c f'I�ULK LI InitiaifDate Iuom1,r alc (rtf[ial:Date COMMITTEE RECOMMENDATION: I move to forward Option I to the November 19, 2019 consent agenda for approval. Mark Kop g,Committeeair lesnXi6linson, Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to revise the project delivery method and rebid Citywide Greenway Plan and return to the LUTC and Council for bid award,further reports, and authorization after rebidding the project." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# CITY OF FEDERAL WAY MEMORANDUM DATE: November 4,2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor E.J. Walsh,P.E.,Public Works Director FROM: John Cole,Capital Engineer Llp;d&te SUBJECT: Citywide Greenway Plaand Request to re-bid Financial Impacts: This project was included and is projected to be completed within the approved budget under capital project #220. In accordance with the approved budget this project is funded by fuel tax revenue. Upon completion of this project, ongoing costs associated with operations and maintenance will be performed and funded through streets maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. Background Information: This project will install wayfinding signs and markings throughout the City directed at bicyclists, but which can also be used by pedestrians. As identified in the Bicycle and Pedestrian Master Plan which was adopted by City Council in 2012, the intent of the greenway concept is to encourage people who are interested in bicycling and walking for transportation, but intimidated by the roadway environment. It is estimated that 55% of Federal Way residents fall into this category. By addressing roadway conflicts, designating routes utilizing low-volume, low-speed streets, and making minor roadway improvements, it is hoped that the community will come to utilize these routes and feel safe in doing so. This project expands the Twin Lakes Greenway,installed in 2014,throughout the City. The project was advertised for bids on October 4 and October 11 in both the Daily Journal of Commerce and the Federal Way Mirror. Bids were due on October 18, 2019. No bids were received despite five companies registering as bidders on Builders Exchange of Washington, the on-line plan center the City uses. City staff also conducted outreach to companies that have performed this type of work in the past, as this was a somewhat unique work package. Staff recommends removing the sign installation work from the bid package and have King County install the signs. Staff also recommends including the planned 2019 pavement marking work that King County was not able to complete as Schedule B as well as the anticipated 2020 pavement marking work as Schedule C. Including this pavement marking work in addition to the pavement marking work for the Citywide Greenway Plan will provide a larger work package that may be more attractive to bidders. Staff anticipates bidding this revised project in early 2020. Construction is anticipated to start in Spring 2020 with an estimated substantial completion date in Summer 2020. Rev. 10/2019 COUNCIL MEETING DATE: nbey 1J1 � ITEM#:_ 7a CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT:PUBLIC HEARING REGARDING 2019/2020 BIENNIAL BUDGET ADJUSTMENT AND 2020 PROPERTY TAX LEVY POLICY QUESTION:N/A COMMITTEE:N/A MEETING DATE:N/A CATEGORY: ❑ Consent ❑ Ordinance }: Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: DEPT: Attachments: 2019-2020 Mid-Biennium Budget Adjustment Calendar 2019/2020 Budget Amendment Staff Memo Summary/Background: Public Hearing on the 2019-2020 Proposed Biennial Budget Adjustment and 2020 Property Tax Levy as required by RCW 35A.34. As required by state law, cities adopting biennial budgets must review and make necessary adjustments to their adopted budget before the end of the first year biennium. Staff will present to Council the recommended adjustments and Council will commence the budget deliberation process. Comments from the public will be accepted at this meeting. The calendar for budget deliberation has been published and is attached. MAYOR'S RECOMMENDATION: f MAYOR APPROVAL: N/A ; ; CITY CLERK APPROVAL: 3� ' Comenittce Gnu •!I j itialMater Initial/Date Initial/Date COMMITTEE RECOMMENDATION:N/A N/A N/A N/A Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED A COUNCIL BILL# ❑ DENIED `^'""*WOD NllY ��12�� First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading l MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED- 4/2019 RESOLUTION 4 CITY OF "A W cj ,. Centered on Opportunity;: FEDERAL WAY CITY COUNCIL 2019/2020 MID-BIENNIUM BUDGET ADJUSTMENT MEETINGS The following is the meeting schedule to consider the City of Federal Way's 2019/20 Mid-Biennium Budget Adjustment and 2020 Property Tax Rate: OCTOBER 22,2019—FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COUNCIL COMMITTEE (FEDRAC)/CITY COUNCIL SPECIAL MEETING —4:30 Pm 0 Discussion on the 2019/20 Mid-Biennium Budget Adjustment and 2020 Property Tax Rate NOVEMBER 5,2019—CITY COUNCIL REGULAR MEETING—6:30 Pm • PUBLIC HEARING (required by RCW35A.34) 2019/20 Biennial Budget and 2020 Property Tax Rate NOVEMBER 19,2019—CITY COUNCIL REGULAR MEETING—6:30 Pm • PUBLIC HEARING CONTINUED— 2019/20 Biennial Budget and 2020 Property Tax Rate • Introduction Ordinance—2019/20 Mid-Biennium Budget Adjustment • Introduction Ordinance—2020 Property Tax Rate DECEMBER 3,2019—CITY COUNCIL REGULAR MEETING—6:30 Pm • Enactment Ordinance—2019/2020 Mid-Biennium Budget Adjustment • Enactment Ordinance—2020 Property Tax Rate • Resolution/Fee Schedule 2020 Amendment All meetings will be held at City Hall, 33325 — 8th Avenue South, Federal Way, WA. CITIZEN COMMENT WILL BE ACCEPTED AT ALL BUDGET MEETINGS. Stephanie Courtney, CMC City Clerk 253-835-2540 Published in the Federal Way Mirror: October 18&October 25,2019. CITY OF FEDERAL WAY MEMORANDUM DATE: 10/22/19 TO: City Council Members VIA: Jim Ferrell, Mayor FROM: Ad6 Ariwoola, Finance Director SUBJECT: 2019/2020 Budget Amendment Backer ound Information: The City Council held sessions on September 26, September 27,October 2,October 23,and October 30, 2018 and public hearing on November 6, and November 20, 2018 and considered the public comments presented. The first reading was held on November 20 and the second reading and adoption of the budget was held on December 4,2018. An ordinance to amend the adopted budget was approved on April 16,2019 to reflect the December 2018 ending fund balance and to fund projects and items that Mayor and Council wished to fund with the ending fund balance, and roll over of appropriation for projects that were not completed in 2018 for continual work in 2019. This ordinance is to amend the budget to reflect changes that have occurred during the year, and projects or items that are occurring in 2020. A city must review and modify the budget before the end of the first year of the biennium per RCW 35.34.130/35A.34.130. Financial Impacts: Major Funding in General Fund includes: 2019 2020 Public defender contract increase $ 139,016 $ 191,396 Code Compliance supplies &nuissance abatement 45,000 - Rental housing program - 100,000 After school program - 106,875 Election & hearing examiner costs 47,000 - Law contract costs - 130,000 Copper wire alarm system 58,200 - Hazardous tree work 30,000 - Sand for restoring natural turf 70,000 Sacajawea lift station repairs 30,000 Cell data, radio, and email security services - 84,500 Transfer of funding to PAEC 1,063,000 800,000 Transfer of funding to Strategic Reserve 294,461 Transfer of funding for copper wire theft 30,000 Total $ 1,806,677 $ 1,412,771 Rev. 10/19 Major Funding in Non-General funds includes: 2019 2020 Repair street light system-copper wire theft $ 30,000 $ (Street) Transfer of funding to General Fund (413,394) (531,764) (Utility Tax) Council chambers upgrade (163,200) 400,000 (Special Studies) Variable message sign board 100,000 (Lodging Tax) Payment on PAEC Interfund loan 1,000,000 (REET) PAEC operations 150,441 331,492 (PAEC) CDBG grant funded expenditures 544,500 243,546 (CDBG) Saghalie turf replacement 95,000 - (Parks Reserve) PAEC debt payment - 550,000 (Debt Service) Transportation capital projects 8,420,563 - (Transportation CIP) Dumas Bay temp help,supplies,and services 154,400 165,000 (Dumas Bay) Replacements of printers 15,242 - (IT) Replacements of mobile&portable radios 103,500 (IT) Decatur Police radio 70,000 (IT) Replacement of Police vehicles 87,000 262,000 (Fleet) Replacement of Parks mower 94,575 - (Fleet) Replacement of furnance at Steel Lake shop 5,000 (Building Reserve) Police,Law,&Council security gates 13,000 (Building Reserve) City Hall security camera additions and replacement 25,920 (Building Reserve) Total $ 10,332,547 $ 1,420,274 Rev. 10/19 V ......... ._ _ _ COUNCIL MEETING DATE: November 19,2019 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ACCEPTANCE OF 10%PETITION TO ANNEX A PORTION OF THE URBAN GROWTH AREA INTO THE CITY OF FEDERAL WAY POLICY QUESTION: Should the City of Federal Way accept, deny,or modify the 10% petition for annexation of property within its designated Urban Growth Area located north of 3201h Street,west of 32n'Ave S.,south of 316" street and east of I-5? COMMITTEE: Land Use and Transportation MEETING DATE: Nov 4,2019 CATEGORY: Consent ❑ Ordinance ❑ Public Hearing City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Doe Hansen Planning_Manager DEPT: Community Development Attachments: Staff Report to Accept 10% Petition for Annexation Options Considered: 1. Accept the Petition; 2.Amend the Petition for acceptance 3. Not accept the Petition MAYOR'S IIECOIIMEND ION: Accept the 10 `% Petition for Annexation of area described in staff report _ J MAYOR APPROVAL: DIRECTOR APPROVAL: - Initial/Date r' t-r, lt..� C.bt •il (ice i'tr:i U::t. Initial/Date COMMITTEE RECOMMENDATION: I move to the 10%petition for annexation of Coux�u� bt�n�s5 c�jex�lo..,. Counc4ii6iiiber Mark l6pp,tn,_ Co ell Member Jesse Johnson Council NTember Hoang Tran Committee Clrair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to accept the proposed annexation petition, not require adoption of new zoning regulations, and require the proposed annexation's assumption of its proportionate share of existing City indebtedness. BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL 9 ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE 0 REVISED- 4/2019 RESOLUTION# 44k CITY OF � Federal Way LAND USE AND TRANSPORTATION COMMITTEE STAFF REAPORT DATE: November 5,2019 TO: LUTC Chair,Mark Koppang FROM: Brian Davis, Community Development Director Robert"Doc"Hansen,Planning Manager SUBJECT: Request to Accept Petition for Annexation I. Financial Impact The approval of the petition presented will not cost the City any additional funds. If the City decides to annex the property described in the report,the City will be obligated to provide public services to the annexed area,and it will receive tax benefits from the developed or undeveloped land.More detailed analysis of cost to the City will be provided in further reports should the City decide to review the potential submittal of petition of property owners owning 60 percent the value of the land proposed to be annexed. II. Background On September 26, 2019,the City received a"Notice of Intent to Annex"petition from William and Patti Pruett(Exhibit A). The Notice of Intent for Annexation constitutes the 10 percent of land value of the proposed annexation,that which is necessary to request annexation through the petition method for annexation under RCW 35A.14.120. The property proposed for annexation is located north and adjacent to 3201 Street,west and adjacent to 32nd Avenue South, east of 1-5, and south of 316` Street(Exhibits B and Q. The property is just over 21 acres. A previous owner,Mr. Jackson, also filed a Notice of Intent to Annex these parcels on September 8,2000. Council accepted the petition but it was withdrawn. Toyer Strategic Consulting on behalf of William Pruett, is the agent for the proposal indicating that"site- specific development applications may be filed in the future." Staff conducted a Design Review Committee (DRC)meeting for the Pape Group, a company that sells and services Kenworth vehicles,which is interested in developing the property, if annexed.The land has been given a pre-annexation designation of "Community Business"within the Federal Way Comprehensive Plan (FWCP), and zoning within the Federal Way Revised Code(FWRC). The company requested the DRC to begin application if, and when, the annexation is approved. LUTC Staff Report November 4,2019 Request to Accept Petition for Annexation Page 1 of 4 III. Property Information The total area proposed for annexation is 21.44 acres.Following is a breakdown oftax parcelnumbers andsizes of each parcelinthe annexation area. TaxParcelNumber Size(in acres) 092104 9028 5.26 092104 9139 9.15 092104 9316 0.36 092104 9187 2.09 092104 9140 2.28 092104 9160 1.96 092104 9206 0.34 21.44 acres Access to the proposed annexation area is from South 3201h Street,South 316" Street,and 32nd Avenue South. South 320"and 316th Streets are improved rights-of-way. Thirty-second Avenue South borders the annexation area on the east. It is acurrently unimproved public right-of-way with varying width(from 60 feet onthe northto 30 feet onthesouth). The property is currently pre-designated as "Community Business" in the FWCP.FWRC 1.35.020(b), states, "the area annexed to the city shall retain the comprehensive plan classification."Therefore, if annexed,the property would be zoned"Community Business." Existing uses in the proposed annexation areas are shown on Exhibit C and described as follows: Name of Property Owner Parcel Number Acres Land Use William&Patti Pruett Trust A. 092104 9028 5.26 Single Family House Randgroup,LLC B. 092104 9139 9.15 Vacant Randgroup,LLC C. 092104 9316 0.36 Vacant Squaw Peak Properties,LLC D. 092104 9187 2.09 Duplex Barbara Greer E. 092104 9140 2.28 Single Family House Brikirandeep Singh F. 092104 9160 1.96 Single Family House Judy James G. 092104 9206 0.34 Vacant Approximately nine acres adjacent to I-5 in the southwestern portion of the site had previously been cleared and graded without required county andstatepermits in 2000. A portion of the disturbed area included a wetland and slopes. This violation has been resolved; however,the proposed annexation area has steep slopes and erosion hazards located along the westerly portion ofthe property adjacent to 1-5. This portion of the property also contains a very large wetland,which is located along the base of the slopes adjacent to 1-5,based on King County records. A wetland study will be required of any applicant proposing development on the property. LUTC Staff Report November 4,2019 Request to Accept Petition for Annexation Page 2 of 4 IV. Petition Annexation Process State law provides six different annexation methods. As with previous City annexations,the subject annexation process will utilize the direct petition method,as outlined below: (1) The applicant meets with City Officials and staffto discuss the annexation process and the boundaries of the area to be annexed. (2) The first petition called theNoticeoflntentiontoPetitionforAnnexation(10%petition level)is prepared and circulated by the applicant among all affected property owners, and the signatures on the petition are validated. (3) The City Council holds ameeting and decides whether to accept the proposed annexation,and ifso,under what conditions.Adecision"to accept"the annexation proposal does not committhe Council to ultimately approve the annexation.It only means that the Council will allow the proposal to proceed to the 60% petition process. This is the current point in the process. (4) Ifthe City Council accepts the Notice ofIntention,the 60%petition is prepared for the applicant to circulate for signatures in the proposed annexation area. (5) After the signatures on the 60%petition are validated,and if the City Council wishes to entertain the petition,a City Council public hearing on the petition is scheduled. (6) Afterthepublichearing,staffsubmitstheNoticeoflntentiontoAnnex,andotherrequiredinformation,to the King County Boundary Review Board(BRB).TheBRB holds apublic meeting to decide ifthe annexation should be approved. (7) The City's annexation ordinance is written to become effective upon approval bythe Boundary Review Board, with the effective date fixed in the ordinance. V. Action Required Pursuant to state law,the City Council must decide whether to accept the 10%petition for annexation;and if so,under what conditions.Council members must act on the following specific decision points at the Council meeting. Corresponding staff comments are provided. Whether or not the City will accept, reject, or geographically modify the annexation area boundaries as proposed. The City would accept the annexation as indicated in the Notice of Intent to Annex. Whether the City will require the simultaneous adoption of interim or initial comprehensive plan and zoning map designation. LUTC Staff Report November 4,2019 Request to Accept Petition for Annexation Page 3 of 4 Pre-annexation comprehensive plan and zoning designations for the subject property was_established in 2004 as part of the City's annual update to the comprehensive plan. Pursuant to state law, such designations must be established prior to or concurrent with final annexation. Whether the City will require the assumption of all or any portion of existing city indebtedness by the area to be annexed. As with previous annexations, staff recommends that annexed properties be required to assume their proportionate share of City indebtedness. This share will be determined if the petition is accepted and before the 60%petition is accepted. VI. Recommendation The Mayor recommends the following: 1) That the City Council accept the 10%petition and authorize circulation of the formal(60%) annexation petition; 2) That the City Council require assumption of the property's proportionate share of the City's outstanding bonded indebtedness. LIST OF EXHIBITS Exhibit A Notice of Intent to Annex Exhibit B Vicinity Map Exhibit C Aerial Photo KAPape\Annexation Process\10 Percent Petition\102419 LUTC Staff Report for Annexation.docx LUTC Staff Report November 4,2019 Request to Accept Petition for Annexation Page 4 of 4 %sam"1337 mlmi= DECLARATION We, the undersigned, are owners of real property lying outside of the corporate limits of the city of Federal Way, Washington, but contiguous thereto and designated as part of the Federal Way Urban Growth boundary. We, the undersigned,owning in excess of 10% of the total value of the area formed by our property and that between and abutting the city of Federal Way, Washington; do hereby declare our intention to circulate a petition for annexation to the city of Federal Way, Washington under the direct petition method for the area attached hereto in Exhibit A(map) and Exhibit B (legal description), It is acknowledged that this petition may consist of multiple documents filed separately. We, the undersigned, request the City assign concurrent zoning and the assumption of a proportionate share of the City's bonded indebtedness. And that zoning applied to this area be Community Business (BC) as shown on the City's pre-annexation zoning map (Comprehensive Plan, Chapter 8, Map VIII-7, page 43): a. Assumption of a proportionate share of the City's bonded indebtedness. b. Upon the effective date of annexation ordinance that the property within the annexed area be designated in the City's Comprehensive Plan as Community Business (BC) and zoned Community Business (BC). AUTHORIZATION The printed names and signatures of all persons having an interest in real property in the area formed by their property and that between and abutting the city of Federal Way whose consent is required by virtue of such interest to authorize the filing of this notice are hereto attached. Name of Property Owner Property Address or, (Print Clearly) Signature of Property Owner Date Signed Assessors Parcel Number Acres WILLIAM V. PRUETT JR&PATTI o'�a %d 092104-9028 5.26 A. PRUETT TRUST EACH SIGNATURE PAGE MUST CONTAIN THE I]ECL4RATION AND CONDI-IONS SO DESCRIBED ABOVE,AS WELL AS A COPY OF BOTH EXHIBITS WARNING: Every person who signs this petition with any other than his or her true name, or who knowingly signs more than one of these petitions, or signs a petition seeking an election when he or she is not a legal voter, or signs a petition when he or she is otherwise not qualified to sign,or who makes herein any false statement,shall be guilty of a misdemeanor. RECEIVEC SEP 2 6 2019 EXHIBIT r,rry OF FEDEPAL WAY COMMUN"DEVELOPMENT NOTA ItIZE'D SUMMARY FTRRI1ST THE WILLIAM V. PRUE'rr, .Ilt. AND PATTI A. PRUETT REVOCABLE LIVING TRUST The undersigned hereby certify that they created a Revocable Living Trust. This Trust is known as: THE WILLIAM V. PRUETT, JR. AND PATTI A. PRUETT REVOCABLE LIVING TRUST, dated ILIO V. '5 JCI J WILLIAM V. PRUETT, JR. and PATTI A. PRUETT, Trustors and Trustees, reside at 31625 32nd Avenue South, the City of Auburn, State of Washington, County of King. IT IS AGREED BETWEEN THE PARTIES HERETO AS FOLLOWS: Description of Trust: The parties hereto desire to confirm the establishment of a Revocable Trust on this date, for the benefit of the Trustors (as husband and wife) and containing herein the following provisions: 1. The Trustors are designated as the Trustees to serve until both of their deaths, resignations or incompetence. Only one Trustee is required to execute any financial documents and/or transfer of real or personal property on behalf of any trust assets. 2. Upon the end of the terms of the original Trustees, CORRINS WILDONER is designated as First Successor Trustee. WILLIE SUE BRANCH is designated as Second Successor Trustee. 3. Upon the death of either Trustor, the surviving spouse retains the unlimited right to the Trust. She or he also retains a general power of appointment which can be exercised by will or by lifetime transfer over the Trust property. 4. Any single Trustee/Trustor has the power and authority to manage and control, buy, sell, and transfer the trust property, in such manner as the Trustee may deem advisable, and shall have, enjoy and exercise all powers and rights over and concerning said property and the proceeds thereof as fully and amply as though said Trustee were the absolute and qualified owner of same, including the power to grant, bargain, sell and convey, encumber and hypothecate, real and personal property (including but not limited to mortgages, deeds of trust and reverse mortgages), and the power to invest in corporate obligations of every kind, stocks, preferred or common, and to buy stocks, bonds and similar investments on margin or other leveraged accounts, except to the extent that such management would cause includability of an irrevocable trust in the Estate of a Trustee. NOTARIZED SUMMARY OF TRUST Page 1 N88'20'051N�1 I 316 Tl�ST- TAX PARCEL NO.: v N68'20'05"W 686,94' ti A 0921049028 f /Jr •u�3(} B 0921049139 C 0921049206 Li z D 0921049187 '" f E 0921049140 f PARCy N fz P F 0921049160 'n G 0921049206 12 AREA / TO BE ANNEXED � N cd 45 P PRC `g r f i / rn E co 00v r o cn� j -o �� X / {✓ /C I C x 00 r � / - 0 1'= 200 ✓ r4- 588"20'47"E 644,46' PPRC�� 0cn 1 0 PARCEL C o 0 �n o SOUTH 320TH STREET P.O.B. SCALE: For: JOB NUMBER HORIZONTAL 1"=200' COBALT 20833 BARGHAUSEN FEDERAL WAY CONSULTING ENGINEERS, INC. 20833L.001.DOC Title: SHEET 18215 72ND AVENUE SOUTH AREA OF KENT, WA 98032 425.251.6222 BARGHAUSEN.COM ANNEXATION 1 -of 1 DESIGNED XXX DRAWN --ILS--E C EC,KED r?[;' "= DATE -0-9/1V19 LEGAL DESCRIPTION AREA TO BE ANNEXED THAT PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 9 AND THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 10, TOWNSHIP 21 NORTH, RANGE 4 EAST, WILLAMETTE MERIDIAN, KING COUNTY,STATE OF WASHINGTON, DESCRIBED AS FOLLOWS: BEGINNING ATTHE INTERSECTION OF THE EAST MARGIN OF 32ND AVENUE SOUTH AND THE NORTH MARGIN OF SOUTH 320TH STREET; THENCE ALONG SAID EAST MARGIN, NORTH 02°08'28" EAST, 1,196.43 FEET TO THE SOUTH MARGIN OF SOUTH 316TH STREET; THENCE DEPARTING SAID EAST MARGIN NORTH 88°20'05"WEST,30.00 FEETTO THE NORTHEAST CORNER OF SAID SOUTHEAST QUARTER OF SAID SOUTHEAST QUARTER; THENCE CONTINUING NORTH 88°20'05"WEST ALONG THE NORTH LINE OF SAID SOUTHEAST QUARTER OF SAID SOUTHEAST QUARTER, 686.94 FEET TO THE EAST MARGIN OF PRIMARY STATE HIGHWAY NO.5; THENCE THE NEXT 2 COURSES ALONG SAID EAST MARGIN, SOUTH 16°42'28"WEST,528.49 FEET; THENCE SOUTH 14°33'46" EAST,714.61 FEET TO THE NORTH MARGIN OF SAID SOUTH 320TH STREET; THENCE ALONG SAID NORTH MARGIN,SOUTH 88°20'47" EAST,644.46 FEET TO THE TRUE POINT OF BEGINNING. �r I�. Project Name: Cobalt Federal Way September 10, 2019 BDG/JSE 20833L.001.doc IT -'105 -".',� outh 320th Street Annexat ,� -- N88'20'05'W 30.00' S.316TH ST TAX PARCEL NO.: N88'20'05"W 686.94' I f A 0921049028 30'I30 B 0921049139 C 0921049206 D 0921049187 0, z E 0921049140 ppRC � P Ix F 0921049160 G 0921049206 w � AREA z a� TO BE m o ANNEXED ! f � E W N00 � T ✓ / ' z �-A Lp 00 4 QV N � T 00 N f °E� 0 i 1'=200' S88'20'47'"E 644.46' pPR 1 0 PARCEL C o0 SOUTH 320TH STREET P.O.B. SCALE. For: JOB NUMBER HORIZONTAL 1"=200' COBALT 20833 BARGHAUSEN FEDERAL WAY 20833L.001.DOC CONSULTING ENGINEERS, INC. Title: SHEET 18215 72ND AVENUE SOUTH AREA OF _ KENT, WA 98032 425.251.6222 BARGHAUSEN.COM ANNEXATION if _ "�VEO 73 s a N�� , .. - ,: r x{. a ��,;. 441 •. •, • 1 M M 1 P m IP P` n vya.u• •.�..1 � ^' A'P�,r'1�p��J � �W J�' .. e � — a. e 71 14 2�4 1r '_.. ,..:L •J. ... Vic-.: r-.�..:- -- :. r. — _ 1 � 1 • COUNCIL MEETING DATE: November 19,2019 ITEM#• CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT:LETTER TO THE FAA REGARDING FEDERAL LEGISLATIVE AGENDA POLICY QUESTION: Should City Council approve the Mayor signing a letter to the Federal Aviation Administration advocating implementation of priorities for the 2018 Airport Noise and Environmental Streamlining section of the FAA Reauthorization Act of 2018? COMMITTEE: NA MEETING DATE: NA CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing X City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Bill Vadino DEPT: Mayor's Office Note: The City of Federal Way would be joining the cities of Burien, Des Moines, Normandy Park, SeaTac, Tukwila and the Port of Seattle Commission in signing the letter. Attachments: Proposed letter Options Considered: (1)Approve the proposed letter (2)Approve the proposed letter with modifications (3)Do not approve letter and provide direction to staff MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: N/A DIRECTOR APPROVAL: Committee C96cil InitiaUDate Initial/Date wtial/Date COMMITTEE RECOMMENDATION:NA. Committee Chair Committee Member C'om m i itee Member PROPOSED COUNCIL MOTION: "I move approval of the letter to the Federal Aviation Administration." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED- 4/2019 RESOLUTION# October XX, 2019 Administrator Steve Dickson Federal Aviation Administration U.S. Department of Transportation 800 Independence Avenue, SW Washington, DC 20591 Dear Administrator Dickson, We are writing to share our priorities for implementation of the Subtitle D—Airport Noise and Environmental Streamlining section of the Federal Aviation Administration (FAA) Reauthorization Act of 2018. We look forward to your swift and successful completion of these provisions. Seattle-Tacoma International Airport(Sea-Tac) is the 8th busiest airport in the country in terms of passenger volumes and one of the fastest growing–increasing from approximately 31 million travelers served in 2010 to almost 50 million last year.The airport plays a vital role in the region's ongoing economic vitality, but this growth is straining the capacity of our airport and having significant impacts on our communities. For this reason, the Port of Seattle (which owns and operates Sea-Tac) and the six cities immediately surrounding the airport have identified federal policies, regulations and programs we believe are essential to help address local community concerns. In particular, we have looked at the 2018 FAA Reauthorization Act's noise provisions as a way to substantively move forward on noise abatement and mitigation.As existing law with definitive deadlines for action,these items provide the most near-term opportunities for progress.While all of the Subtitle D noise provisions are important,we have identified three top priorities–1)the provisions related to evaluation of the 65 DNL noise standard (sections 173, 187 and 188),2)the study of the impact of overflight noise on human health (section 189),and 3)the proposed environmental mitigation pilot program(section 190). The timely and effective execution of these provisions are well aligned with community concerns and have the potential for substantive benefit to our region. More specifically: 1. In terms of the 65 DNL,we know that the FAA has completed its comprehensive and detailed survey of noise annoyance levels. We request that you make available the results of this survey as soon as possible. We are similarly interested in your responses to the FAA bill provisions related to alternative metrics and revised land use compatibility guidelines. We request the release of these guidelines as soon as possible as well. We are hopeful that the combined findings of these studies will provide improved noise mitigation best practices to address the noise impacts affecting our communities. 2. As one of the metropolitan areas called out in the legislation for focus, we are obviously particularly interested in the scope, methodology and findings of the study of health and economic impacts of overflight noise.We want to ensure that results of the study align as closely as possible to the Congressional intent behind this FAA bill provision. In addition to urging swift action on this provision,we would like to be engaged with the FAA and the research university carrying out this work throughout the process. 3. Finally, our region is known for both its innovation and commitment to sustainability, and so we are very excited about the potential for a pilot program that would allow us to experiment with new approaches to reducing or mitigating aviation impacts on noise, air quality, or water quality. We certainly intend to apply for this funding, but also offer our willingness to provide input to the design and structure of the grant program. There is one additional topic we would like to pursue further with your staff.We are very interested in discussing whether residential buildings that have received FAA and airport funded noise insulation packages might be eligible for secondary investment.We appreciate restrictions on multiple grants for the same projects, but believe that there are situations in which the insulation has"failed" which would necessitate and justify additional investment.We would appreciate the opportunity to meet and discuss this issue with you. We will be in touch with your staff on next steps. In the meantime, do not hesitate to contact Eric Schinfeld, Senior Manager of Federal Government Relations for the Port of Seattle, at 206.787.5031 or scliinfeld.e@partseattle.org. We deeply appreciate your partnership in ensuring that aviation is as clean, quiet and environmentally sustainable as possible. Sincerely, Commissioner Stephanie Bowman Mayor Erin Sitterly President City of SeaTac Port of Seattle Commission Mayor Jimmy Matta Mayor Matt Pina City of Burien City of Des Moines Mayor Jim Ferrell Mayor Allan Ekberg City of Federal Way City of Tukwila Mayor Jonathan Chicquette City of Normandy Park CC: COUNCIL MEETING DATE: November 19,2019 ITEM#•_ CITY OF FEDERAL WAY CITY COUNCIL AGENDA DILL SUBJECT:LETTER TO CONGRESSIONAL DELEGATION REGARDING FEDERAL LEGISLATIVE AGENDA POLICY QUESTION: Should City Council approve the Mayor signing a letter to Congressional representatives advocating priorities for addressing airplane noise and emissions through the implementation of existing law and passage of relevant legislation? COMMITTEE: NA MEETING DATE: NA CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing X City Council Business Of ❑ Resolution ❑ Other STAFF REPORT BY: Bill Vadino 15DEPT: Mayor's Office Note: The City of Federal Way would be joining the cities of Burien, Des Moines, Normandy Park, SeaTac, Tukwila and the Port of Seattle Commission in signing the letter. Attachments: Proposed letter Options Considered: (1)Approve the proposed letter (2)Approve the proposed letter with modifications (3)Do not approve letter and provide direction to staff MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: N/Af DIRECTOR APPROVAL: Committee CO Ci? Initial/Date Initial/DateInitial/Date COMMITTEE RECOMMENDATION:NA. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the letter to our Congressional representatives regarding the Federal legislative agenda." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# October XX, 2019 The Honorable Patty Murray The Honorable Maria Cantwell United States Senate United States Senate The Honorable Adam Smith The Honorable Pramila Jayapal United States House of Representatives United States House of Representatives The Honorable Rick Larsen United States House of Representatives Dear Senator Murray, Senator Cantwell, Representative Smith, Representative Smith and Representative Larsen, We are pleased to write to share our collectively developed near-term priorities for addressing airplane noise and emissions through implementation of existing law and passage of relevant legislation. We look forward to working with you and your staff toward swift and successful completion of these provisions. Seattle-Tacoma International Airport(Sea-Tac) is the 8th busiest airport in the country in terms of passenger volumes and one of the fastest growing—increasing from approximately 31 million travelers served in 2010 to almost 50 million last year.The airport plays a vital role in the region's ongoing economic vitality, but this growth is straining the capacity of our airport and having significant impacts on our communities. For this reason,the Port and the six cities immediately surrounding the airport have identified federal policies, regulations and programs that we believe are essential to help address local community concerns. Specifically,we have looked at two areas of focus: 1)implementation of provisions of the 2018 Federal Aviation Administration (FAA) Reauthorization Act,and 2) passage of legislation that helps address ongoing issues of concern: FAA Reauthorization Provisions While all of the Subtitle D noise provisions are important, we have identified three top priorities—1)the provisions related to evaluation of the 65 DNL noise standard (sections 173, 187 and 188), 2)the study of the impact of overflight noise on human health (section 189), and 3)the proposed environmental mitigation pilot program (section 190).The timely and effective execution of these provisions can help address community concerns and have the potential for substantive benefit to our region. In particular: 1. In terms of the 65 DNL,we know that the FAA has completed its comprehensive and detailed survey of noise annoyance levels but has yet to release those findings.We also know they are examining alternative noise metrics and revised land use compatibility guidelines. We urge you to encourage the FAA to release these studies and guidelines as soon as possible.The combined findings will hopefully provide improved noise mitigation best practices to address the noise impacts affecting our communities. 2. As one of the metropolitan areas called out in the legislation for focus, we are obviously particularly interested in the scope, methodology and findings of the study of health and economic impacts of overflight noise.We want to ensure that results of the study align as closely as possible to the Congressional intent behind this FAA bill provision. We urge you to pressure the FAA to take swift action on this provision and to express our interest in being engaged with the FAA and the research university carrying out this work throughout the process. 3. Finally, our region is known for both its innovation and commitment to sustainability, and so we are very excited about the potential for a pilot program that would allow us to experiment with new approaches to reducing or mitigating aviation impacts on noise, air quality,and water quality. We certainly intend to apply for this funding and offer our willingness to provide input to the design and structure of the grant program. We urge you to ensure sufficient appropriations for this provision. Let us know how we can assist in these efforts. New Legislation There are also pieces of legislation that we believe would help move our priorities forward and we look forward to working with you toward their passage.These include: 1. Representative Smith's Protecting Airport Communities from Particle Emissions Act, which would direct the FAA to report on ultrafine particles and their health impacts for communities around the 20 largest U.S. airports.The study would also analyze the potential impacts of mitigation options, emissions reductions, and the increased use of aviation biofuels. 2. Representative Lynch's Air Traffic Noise and Pollution Expert Consensus Act,which would direct the FAA to enter into appropriate arrangements with the National Academies of Sciences, Engineering, and Medicine to provide for a report on the health impacts of air traffic noise and pollution. 3. A new piece of legislation that would allow for secondary noise mitigation investments in previously insulated homes, in specific situations where those noise reduction packages failed or were flawed in some way. 4. Other additional federal investments and policies that expedite the creation and implementation of alternatives to commercial airplane travel—from Urban Air Mobility technology to high speed surface mass transportation options. We have one additional request that is unrelated to the 2018 FAA Reauthorization or legislation.A large group of your colleagues recently sent a letter'to the U.S. Government Accountability Office (GAO) asking for a study of how the FAA measures, mitigates and engages the public on aircraft noise related to so-called "metroplexes." We believe that it would be valuable to have similar questions answered related to large "single site" airports as well, and so we would love to work with your offices to generate a companion request to the GAO. https://schiff.house-gov/imn media/doc/2019-00-1�,"-!,U20GAC)%20noise%20study%20request%201etter.ocif We will be in touch with your staff on next steps. In the meantime, do not hesitate to contact Eric Schinfeld, Senior Manager of Federal Government Relations for the Port of Seattle, at 206.787.5031 or schinFeld.e `port _3ttle.or with ideas of how we can be most helpful and impactful in our efforts. We deeply appreciate your partnership in ensuring that aviation is as clean, quiet and environmentally sustainable as possible. Sincerely, Commissioner Stephanie Bowman Mayor Erin Sitterly President City of SeaTac Port of Seattle Commission Mayor Jimmy Matta Mayor Matt Pina City of Burien City of Des Moines Mayor Jim Ferrell Mayor Allan Ekberg City of Federal Way City of Tukwila Mayor Jonathan Chicquette City of Normandy Park CC: Kevin Welsh, Federal Aviation Administration Washington Congressional Delegation COUNCIL MEETING DATE: November 19,2019 ITEM#tr CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ORDINANCE:Assessment of Surface and Stormwater Utility System Development Charges; and adding a new chapter to Title 19 FWRC. POLICY QUESTION: Should City Council adopt a proposed ORDINANCE relating to the assessment of Surface and Stormwater Utility System Development Charges; and adding a new chapter to Title 19 FWRC. COMMITTEE: Land Use and Transportation Committee MEETING DATE: Nov 4,2019 CATEGORY: I] Consent ® Ordinance [] Public Hearing ❑ City Council Business ❑ Resolution _ E:1 Other STAFF REPORT BY: Theresa Thurlow, P.E., SWM Division Manager ' DEPT: Public Works Attachments: Staff Report Ordinance Options Considered: 1. Adopt the proposed ordinance 2. Do not adopt the yroposed ordinance and provide direction to Staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding the proposed ordin4nce to First Reading at the Nove L9,2019 City Council meeting. r MAYOR APPROVAL. �0 , / DIRECTOR APPROVAL: 1c, �fA. o ritallCG C:rn Cil Imn:I'IJ:ue / / �:�i�,t.u:v iuiu:rsrT)arc COMMITTEE RECOMMENDATION:I move to forward the proposed ordinance to First Reading on November 19, 2019. Mark KoPfAg,Commi ee Chair 1 se.iohnson, Committee Member floang Tran, Committee Member PROPOSED COUNCIL MOTION(S): FIRST READING OF ORDINANCE(NOVEMBER 19,2019): "I move to forward approval of the ordinance to the December 3, 2019 Council Meeting for enactment. " SECOND READING OF ORDINANCE(DECEMBER 3,2019): "I move approval of the proposed ordinance. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# CITY OF FEDERAL WAY MEMORANDUM DATE: November 4, 2019 TO: City Council VIA: Jim Ferrell,Mayor EJ Walsh, P.E., Public Works Director FROM: Theresa Thurlow, P.E., Surface Water Division Manager �► ` Proposed ORDINANCE relating to the assessment of Surface and Stormwater Utility SUBJECT: System Development Charges; and adding a new chapter to Title 19 FWRC. FINANCIAL IMPACTS: To date, the City has not assessed a Surface Water Utility System Development Charge (SDC) and the cost associated with system capacity has been born by the rate payers. The purpose of an SDC is to share the cost of public facility improvements that are reasonably related to the service demands and needs of new development and re-development. The proposed Ordinance will distribute the costs associated with expansion of, and a growing demand on, the City's stormwater system by assessing a fee on new development or re-development prior to connection of their private stormwater infrastructure to the City's stormwater system. All charges collected under this assessment will be deposited into the Surface Water Utility revenue fund. BACKGROUND INFORMATION; The City is proposing a text amendment to Federal Way Revised Code (FWRC) Title 19, Division III, Mitigation and Fees, relating to the collection of system development charges for connecting to the City's stormwater conveyance system. During the financial analysis of the Surface and Stormwater Utility's rate and rate structure, the City's Consultant recommended the City assess a system development charge on development that creates additional demands and needs for public facilities. The proposed text amendment to FWRC Title 19 would add the requirement for an SDC to be assessed when new development or re-development increases the total impervious surface area of a site. The City's stormwater drainage system is a series of catch basins, pipes, ponds, and vaults. The size and type of this infrastructure is based on the amount of runoff calculated at the time of development. If there is a change in the amount of rainfall runoff into the public drainage system as a result of new or altered impervious surfaces, the public system may not be adequate to handle the new demands. The purpose of the proposed amendment is to distribute the costs associated with expansion of, and a growing demand on, the City's stormwater system by assessing a fee on new development or re-development prior to connection of their private stormwater infrastructure to the City's stormwater system. The SDC shall be paid prior to building permit, land use approval, short subdivision or subdivision approval, or any other permit November 4,2019 Land Use and Transportation Committee Proposed ORDINANCE—Surface and Stormwater Utility System Development Charges Page 2 allowing development within the City. The proposed amendment is planned to be assessed on development within the City of Federal Way, beginning in 2020. SDCs shall be included within the 2020 City of Federal Way Fee Schedule and will be calculated as a dollar amount per Equivalent Service Unit(ESU). For the purposes of assessing an SDC, ESUS will based on the total increase in impervious surface area included within the City Approved Development Plans. The annual SDC rate shall be included within the 2020 City of Federal Way Fee Schedule. The SDC for 2020 shall be $981.00 per ESU. The SDC will be reviewed each year and any changes in the SDC rate shall be published in the City of Federal Way Fee Schedule. All development, which includes redevelopment, in the city that increases impervious surfaces will be assessed an SDC. The actions that have occurred and the anticipated timeline for completion of the code amendments process are shown below: 1. Consultant Study—July 2018 to December 2019 2. Public Notice of Planning Commission Public Hearing—September 27,2019 3. Planning Commission discussions—October 2, 2019 4. SEPA—Non-project action exempt under WAC 197-11-800(19)(b) 5. Planning Commission Public Hearing—October 16,2019 6. Continuance of Planning Commission Public Hearing Special Session—October 30, 2019 7. 21 Day Appeal Period Ends—November 6, 2019 8. Land Use/Transportation Committee Public Meeting—November 4, 2019 9. City Council Public Meeting 1 st Reading of Ordinance—November 19, 2019 10. City Council Public Meeting 2nd Reading of Ordinance—December 3, 2019 11. Notice in Newspaper—December 6, 2019 12. Ordinance Effective—January 1, 2020 Based on the above consultant and staff analysis and decisional criteria, the Mayor recommends the approval of the proposed amendment to FWRC Title 19, "Zoning and Development Code", Division III, "Mitigation and Fees", to add a new Chapter, "Surface and Storm Water Utility System Development Charge." ORDINANCE NO. AN ORDINANCE of the City of Federal Way, Washington, relating to the assessment of Surface and Stormwater Utility System Development Charges; and adding a new chapter to Title 19 FWRC. WHEREAS, the City recognizes the need to periodically modify Title 19 of the Federal Way Revised Code ("FWRC"), "Zoning and Development Code," in order to conform to state and federal law, codify administrative practices, clarify and update zoning regulations as deemed necessary, and improve the efficiency of the regulations and the development review process; and WHEREAS, this ordinance, containing amendments to development regulations and the text of Title 19 FWRC, has complied with Process VI review, Chapter 19.80 FWRC, pursuant to Chapter 19.35 FWRC; and WHEREAS, it is in the public interest for the City Council to adopt a new Chapter that establishes development regulations for collection of Surface and Stormwater System Development Charges on development within the City of Federal Way that creates additional demand and need for changes to the stormwater utility infrastructure; and WHEREAS, the Surface Storm Water Utility conducted a rate study (on file with the Federal Way Public Works Department) that incorporated an analysis regarding the need for a Surface and Stormwater System Development Charge; and WHEREAS, the study determined that the City's stormwater drainage system is a series of catch basins, pipes, ponds, and vaults that are impacted by development that increases impervious surface area or changes pervious surface areas. These changes result in increased rainfall runoff that creates additional demand and need on the City's stormwater drainage system; and Ordinance No. 19- Page I of 11 WHEREAS, the rate study recommended the implementation of a Surface and Stormwater System Development Charge; and WHEREAS, the Surface and Stormwater System Development Charge is for the purpose of recovering a fair share of the costs of additional demand; and WHEREAS, without the System Development Charge, the Surface and Stormwater Utility rate payers would unfairly bear the burden of additional demand on the drainage system as a result of development; and WHEREAS, RCW 35.92.025 authorizes cities to assess charges to property owners seeking to connect to the City's sewerage system; and WHEREAS, under Chapter 35.67 RCW, the definition of systems of sewerage includes surface and stormwater facilities; and WHEREAS, the purpose of a System Development Charge is to share the cost of public facility improvements that are reasonably related to the service demands and needs of new development; and WHEREAS, the Planning Commission conducted a public workshop on these code amendments on October 2, 2019, and WHEREAS, the Land Use & Transportation Committee of the City Council of the City of Federal Way conducted a study session on these code amendments on November 4, 2019; and WHEREAS, this non-project action has been determined to be SEPA exempt under WAC 197-11-800(19) as a procedural action that contains no substantive changes respecting the use or modification of the environment; and Ordinance No. 19- Page 2 of 11 WHEREAS, the Planning Commission properly conducted a duly noticed public hearing on these code amendments on October 16, 2019, and continued on October 30, 2019 and forwarded a recommendation of approval to the City Council; and WHEREAS, the Land Use & Transportation Committee of the Federal Way City Council considered these code amendments on November 4, 2019, and recommended adoption of the text amendments as recommended by the Planning Commission; and WHEREAS, the Federal Way City Council finds it is in the best interest of the public to enact and impose a Surface and Stormwater System Development Charge. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Findings. The City Council of the City of Federal Way makes the following findings with respect to the proposed amendments. (1) These code amendments are in the best interest of the residents of the City and will benefit the City as a whole by fairly distributing the costs associated with a growing demand on the City's stormwater system by assessing a charge to new development or re-development that increases impervious surfaces or alters pervious surfaces resulting in increased rainfall runoff. (2) These code amendments comply with Chapter 36.70A RCW, Growth Management. (3) These code amendments are consistent with the intent and purpose of Title 19 FWRC and will implement and are consistent with the applicable provisions of the Federal Way Comprehensive Plan("FWCP"). (4) These code amendments bear a substantial relationship to, and will protect and not adversely affect, the public health, safety, and welfare. (5) These code amendments have followed the proper procedure required under the FWRC. Ordinance No. 19- Page 3 of 11 Section 2. Conclusions. Pursuant to Chapter 19.80 FWRC and Chapter 19.35 FWRC, and based upon the recitals and the findings set forth in Section 1, the Federal Way City Council makes the following Conclusions of Law with respect to the decisional criteria necessary for the adoption of the proposed amendments: (1) The proposed FWRC amendments are consistent with, and substantially implement, the following Federal Way Comprehensive Plan goals and policies: CFG1 Annually update the Capital Facilities Plan to implement the FWCP by coordinating urban services, land use decisions, level of service standards, and financial resources with a fully funded schedule of capital improvements. CFP1 Provide needed public facilities and services to implement the FWCP. CFP7 Maximize the use of existing public facilities and promote orderly compact urban growth. CFG2 To meet current needs for capital facilities in Federal Way, correct deficiencies in existing systems, and replace or improve obsolete facilities. CFG3 Provide capital facilities to serve and direct future growth within Federal Way and its Potential Annexation Area as they further develop. CFP 13 Provide the capital facilities needed to serve the future growth anticipated by the FWCP. CFP16 Plan and coordinate the location of public facilities and utilities in advance of need. CFPG4 Provide adequate funding for capital facilities in Federal Way to ensure the FWCP vision and goals are implemented. CFP22 Manage the City of Federal Way's fiscal resources to support providing needed capital improvements. Ensure a balanced approach to allocating financial resources between: (a)major maintenance of existing facilities; (b) eliminating existing capital facility deficiencies; and (c)providing new or expanding existing facilities to serve new growth. CFPG6 Manage the Surface Water Utility in a manner that makes efficient use of limited resources to address the most critical problems first, and which expresses community Ordinance No. 19- Page 4 of 11 values and priorities. CFP34 The utility's funds and resources shall be managed in a professional manner in accordance with applicable laws, standards, and City financial policies. CFP35 The utility shall remain a self-supporting enterprise fund. CFP36 The utility Capital Improvement Program (CIP) will provide funding for the following types of projects: (a) Projects needed for renewal/replacement or additions to current infrastructure and facilities. CFP37 To the extent of funding limitations, the CIP shall be sustained at a level of service necessary to implement cost effective flood control mitigation; meet water quality policies; maintain system integrity; provide required resource stewardship and protection; and meet federal, state, and local regulations. CFP38 The utility will continue to strive to minimize the use of loans to fund necessary capital improvements, and will generally operate on a "pay-as-you-go basis." However, low interest loans (i.e. Public Works Trust Fund) and/or grants will be used to leverage local funds when feasible. (2) The proposed FWRC amendment bears a substantial relationship to the public health, safety, and welfare because it enables the Surface and Stormwater Utility to apply a long-range approach to the financing of necessary facilities to ensure continued operation of the drainage infrastructure and reduces the likelihood of flooding and environmental degradation as a result of an overburdened system. (3) The proposed amendment is in the best interest of the public and the residents of the City of Federal Way because it fairly distributes the costs associated with a growing demand on the City's stormwater system by assessing a charge to new development or re-development that increases impervious surfaces or alters pervious surfaces resulting in increased rainfall runoff. Section 3. A new chapter of the Federal Way Revised Code is hereby created, Chapter 19.96,to read as follows: Ordinance No. 19- Page 5 of 11 Chapter 19.96 Surface and Stormwater Utility System Development Charges. 19.96.010 Purpose and intent. The city council has determined that it is in the public interest to enact and impose Surface and Stormwater Utility System Development Charges (SDC) for the purpose of recovering the equitable share of the cost of impacts to the City of Federal Way Surface and Stormwater Utility facilities that result from development that increases impervious surfaces or changes pervious surfaces resulting in an increase in rainfall runoff. 19.96.020 Definitions. The following words and terms shall have the following meanings for the purposes of this chapter. Terms otherwise not defined herein shall be defined pursuant to Chapter 19.05 or given their usual and customary meaning. "Equivalent Service Unit (ESU)" means the average amount of impervious surface area on single-family residential parcels within the City of Federal Way. Impervious surface area includes the single-family residence, driveway, walkway, paved areas, and other surfaces that do not allow penetration of stormwater runoff into the ground. The ESU value for the City of Federal Way has been calculated to be 3,200 square feet. "Impervious surface area" means the non-vegetated surface area that either prevents or retards the entry of water into the soil mantle as under natural conditions prior to development and/or that causes water to run off the surface in greater quantities or at an increased rate of flow from the flow present under natural conditions prior to development. Common impervious surfaces include, but are not limited to, roof tops, walkways,patios, driveways, parking lots or stormwater Ordinance No. 19- Page 6 of 11 areas, concrete or asphalt paving, gravel roads, packed earthen materials, and oiled, macadam or other surfaces that similarly impede the natural infiltration of stormwater. "Redevelopment" for the purpose of assessing SDCs means a site that is already substantially developed (i.e., has thirty-five percent or more of existing hard surface coverage), the creation or addition of hard surfaces; the expansion of a building footprint or addition or replacement of a structure; structural development including construction, installation or expansion of a building or other structure; replacement of hard surface that is not part of a routine maintenance activity. 19.96.030 System Development Charges methodology and applicability. (1) System Development Charges (SDCs) are one-time fees that will be paid at the time of development and are intended to recover a share of the cost of system capacity needed to serve growth. No building permit, land use approval, short subdivision or subdivision approval, or any other permit allowing development within the city shall be granted except upon payment of the SDC required under this chapter. The annual SDC rate shall be included within the 2020 City of Federal Way Fee Schedule and will be calculated as a dollar amount per ESU. The SDC will be reviewed each year and any changes in the SDC rate shall be published in the City of Federal Way Fee Schedule. All development, which includes redevelopment, in the city that increases impervious surfaces will be assessed an SDC. (2) SDCs do not include permit fees, application fees, the administrative fee for collecting and handling SDCs, or any other charge, fee, or tax imposed or required by the FWRC or any other entity. (3) The SDC for 2020 shall be $981.00 per ESU. 19.96.040 Assessment of System Development Charges. Ordinance No. 19- Page 7 of I I (1) For the purposes of assessing an SDC, development of a single-family detached dwelling unit parcel as a single-family detached dwelling unit shall be assessed an SDC of one ESU,regardless of lot size or total square footage of new impervious surface area. (2) For all other development, ESUs will be based on the total increase in square footage of impervious surface area. The total increase in square footage of impervious surface area will be identified at the time of the development review. (3) Assessed SDCs shall be paid to the SWM SDC account prior to connection of private stormwater infrastructure to the City's public drainage system. 19.96.050 Deposit and use of System Development Charge funds. (1) All monies obtained pursuant to this chapter shall be segregated, credited, and deposited to the credit of the storm and surface water utility. The monies deposited shall be expended only for administering, operating, maintaining, or improving storm and surface water facilities, including, but not limited to, all or any part of the cost of administering, planning, permitting, designing, financing, acquiring, constructing, maintaining, repairing, replacing, improving, or operating present or future storm and surface water facilities and/or property owned by the utility. Monies shall not be transferred to any other funds of the city except to pay for expenses directly attributable to the storm and surface water utility. (2) In the event that bonds or similar debt instruments are or have been issued for the advanced provision of public improvements for which monies obtained pursuant to this chapter may be expended, said monies may be used to pay debt service on such bonds or similar debt instruments to the extent that the facilities or improvements provided are consistent with the requirements of this section and are used to serve development and redevelopment. 19.96.060 Administrative guidelines. Ordinance No. 19- Page 8 of 11 The public works director is hereby authorized to adopt internal guidelines for the administration of SDCs, which may include the adoption of a procedures guide for SDCs. 19.96.070 Annual adjustment. Beginning January 1, 2021, and for every year thereafter, the SDC shall be adjusted by the annual change in the June CPI for the Seattle area. 19.96.080 Administrative fee. (1) There shall be a fee for the administration of the SDC program in an amount equal to five percent of the amount of the total assessed SDC. The administrative fee shall be deposited into an administrative fee account to the credit of the surface and stormwater utility. Administrative fees shall be used to defray the cost incurred by the city in the administration and update of the SDC program. (2) The administrative fee, which is in addition to the assessed SDC, shall be paid by the applicant at the same time as the SDC. 19.96.090 Appeals. A person aggrieved by a decision of the public works director regarding the applicability or amount of SDCs to any development required under the provisions of this chapter may appeal the decision to the city's hearing examiner using Process IV, Chapter 19.70 FWRC, within 14 calendar days of the issuance of the SDC decision. In those cases where the proposed development activity may require a hearing under the authority of other chapters of this code,the hearings may be combined. 19.96.100 Existing authority unimpaired. Ordinance No. 19- Page 9 of 11 Nothing in this chapter shall impair or preclude the city from requiring the applicant or the proponent of a development activity to mitigate the development impacts and/or adverse environmental impacts of a specific development pursuant to any provision of the FWRC, the State Environmental Policy Act, Chapter 43.21C RCW, and/or any other applicable federal, state, or local law, regulation, or standard based on the environmental documents accompanying the underlying development approval process, and/or Chapter 58.17 RCW, governing plats and subdivisions, so long as the exercise of such authority is consistent with the provisions of Chapters 43.21C and 82.02 RCW. Section 4. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to any other persons or circumstances. Section 5. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section S. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 7. Effective Date. This ordinance shall be effective five (5) days after passage and publication as provided by law. PASSED by the City Council of the City of Federal Way this day of 20_ Ordinance No. 19- Page 10 of 11 CITY OF FEDERAL WAY: JIM FERRELL, MAYOR ATTEST: STEPHANIE COURTNEY, CMC, CITY CLERK APPROVED AS TO FORM: J. RYAN CALL, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 19- Page 11 of 11 9COUNCIL MEETING DATE: November « � ,� ITEM#: b CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ORDINANCE: 2019/2020 BIENNIAL BUDGET AMENDMENT POLICY QUESTION: Should the City Council approve the 2019/2020 Biennial Budget amendment to the adopted budget? COMMITTEE: FEDRAC MEETING DATE: 10/22/19 CATEGORY: ❑ Consent ® Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Ade Ariwoola, Finance Director DEPT: Finance Attachments: Staff Report Ordinance Exhibit A and Exhibit B OJV\A Options Considered: 1. Approve the amendment to 2019/2020 Biennial Budget. 2. Deny approval of the 2019/2020 Biennial Budget Amendment and rovide direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: I0 _4 `T —7 .17 DIRECTOR APPROVAL:t l cfi��y Com ittec Cdunc: Imtialfl?aM Inlltel+T.) fi' InitinL Date COMMITTEE RECOMMENDATION: I move to hold a Public Hearing on November 5, and forward the proposed ordinance to the November 19, 2019 Council Meeting for first reading. Committee COM Committee Y�n�l3�r Committee Member PROPOSED COUNCIL MOTION(S): FIRST READING OF ORDINANCE (NOVEMBER 19, 2019): "I move to forward the proposed ordinance to the December 3, 2019 Council Meeting for second reading and enactment." SECOND READING OF ORDINANCE(DECEMBER 3,2019): "I move approval of the proposed ordinance." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# CITY OF FEDERAL WAY MEMORANDUM DATE: 10/22/19 TO: City Council Members VIA: Jim Ferrell, Mayor FROM: Ade Ariwoola, Finance Director SUBJECT: 2019/2020 Budget Amendment Bael:g,rotind, Information: The City Council held sessions on September 26, September 27,October 2,October 23,and October 30, 2018 and public hearing on November 6, and November 20, 2018 and considered the public comments presented. The first reading was held on November 20 and the second reading and adoption of the budget was held on December 4,2018. An ordinance to amend the adopted budget was approved on April 16,2019 to reflect the December 2018 ending fund balance and to fund projects and items that Mayor and Council wished to fund with the ending fund balance, and roll over of appropriation for projects that were not completed in 2018 for continual work in 2019. This ordinance is to amend the budget to reflect changes that have occurred during the year, and projects or items that are occurring in 2020. A city must review and modify the budget before the end of the first year of the biennium per RCW 35.34.130/35A.34.130. Financial Impacts: Major Funding in General Fund includes: 2019 2020 Public defender contract increase $ 139,016 $ 191,396 Code Compliance supplies & nuissance abatement 45,000 Rental housing program - 100,000 After school program - 106,875 Election &hearing examiner costs 47,000 Law contract costs - 130,000 Copper wire alarm system 58,200 Hazardous tree work 30,000 Sand for restoring natural turf 70,000 Sacajawea lift station repairs 30,000 - Cell data, radio, and email security services - 84,500 Transfer of funding to PAEC 1,063,000 800,000 Transfer of funding to Strategic Reserve 294,461 - Transfer of funding for copper wire theft 30,000 - Total $ 1,806,677 $ 1,412,771 Rev.10/19 Major Funding in Non-General funds includes: 2019 2020 Repair street light system-copper wire theft $ 30,000 $ (Street) Transfer of funding to General Fund (413,394) (531,764) (Utility Tax) Council chambers upgrade (163,200) 400,000 (Special Studies) Variable message sign board 100,000 (Lodging Tax) Payment on PAEC Interfund loan 1,000,000 (REET) PAEC operations 150,441 331,492 (PAEC) CDBG grant funded expenditures 544,500 243,546 (CDBG) Saghalie turf replacement 95,000 - (Parks Reserve) PAEC debt payment 550,000 (Debt Service) Transportation capital projects 8,420,563 - (Transportation CIP) Dumas Bay temp help,supplies,and services 154,400 165,000 (Dumas Bay) Replacements of printers 15,242 - (IT) Replacements of mobile&portable radios 103,500 (IT) Decatur Police radio 70,000 (IT) Replacement of Police vehicles 87,000 262,000 (Fleet) Replacement of Parks mower 94,575 (Fleet) Replacement of furnance at Steel Lake shop 5,000 (Building Reserve) Police,Law,&Council security gates 13,000 (Building Reserve) City Hall security camera additions and replacement 25,920 (Building Reserve) Total $ 10,332,547 $ 1,420,274 Rev. 10/19 ORDINANCE NO. 19- AN ORDINANCE of the City of Federal Way, Washington, relating to amending the 2019-2020 Biennial Budget. (Amending Ordinance No. 18-860 and 19-867) WHEREAS, the tax estimates and budget for the City of Federal Way, Washington, for the 2019-2020 fiscal biennium have been prepared and filed on September 4, 2018 as provided by Titles 35A.34 and 84.55 of the Revised Code of Washington; and WHEREAS, the budget was printed for distribution and notice published in the official paper of the City of Federal Way setting the time and place for hearing on the budget and said notice stating copies of the budget can be obtained on-line and at the Office of the City Clerk; and WHEREAS, the City Council of the City of Federal Way held public hearings on November 5 and November 19, 2019, and considered the public comments presented; and WHEREAS, the City Council of the City of Federal Way approved the budget ordinance on December 04, 2018 (attached Exhibit A), and amended the budget on April 16, 2019 (attached Exhibit B). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. 2019-20 Mid-Biennial Budget Amendment. That the budget for the 2019-2020 biennium is hereby amended in the amounts and for the purposes as shown on the attached Exhibit C ("2019-2020 Mid-Year Amended Budget"). Ordinance No. 19- Page 1 of 6 Section 2. Administration. The Mayor shall administer the Biennial Budget and in doing so may authorize adjustments to the extent that they are consistent with the budget approved herein. Section 3. Severability. Should any section, subsection, paragraph, sentence, clause, or phrase of this chapter, or its application to any person or situation, be declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this chapter or its application to any other person or situation. The City Council of the City of Federal Way hereby declares that it would have adopted this chapter and each section, subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses,phrases, or portions be declared invalid or unconstitutional. Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 6. Effective Date. This ordinance shall take effect and be in force five (5) days from the time of its final passage as provided by law. PASSED by the City Council of the City of Federal Way this _day of December, 2019. [signatures to follow] Ordinance No. 19- Page 2 of 6 CITY OF FEDERAL WAY: JIM FERRELL, MAYOR ATTEST: STEPHANIE COURTNEY, CMC, CITY CLERK APPROVED AS TO FORM: J. RYAN CALL, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 19- Page 3 of 6 IXRIBrFA 2019/2020 Adopted Budgrt 2019 2020 Beginning Fund Beginning Fund Fading Fund Fund Balance Revenue Fxpenditure Balance Revenue Expenditure Balance General Fund $ 9,846,023 S 51,422,493 $ 52,124,459 $ 9,144,057 $ 52,410,625 $ 52,554,454 $ 9,000,228 Special Revenue Funds: Street 500,000 4,282,737 4,282,061 500,676 4,313,618 4,313,700 500,594 Arterial Street 100,001 1,548,000 1,515,064 132,937 1,548,000 1,515,065 165,872 Utility Tax 1,500,000 9,642,000 9,642,000 1,500,000 9,687,000 9,687,000 1,500,000 Solid Waste/Recycling 99,880 452,100 491,549 60,431 452,100 494,800 17,731 Special Contract/Studies 140,929 - 13,200 127,729 - 7,000 120,729 Hotel/MotelLodging Tax 1,048,246 306,000 294,700 1,059,546 306,000 224,700 1,140,846 2%for Arts - - - - - - Community Center 1,563,087 227,875 2,312,036 1,578,926 2,252,875 2,331,150 1,500,651 Traffic Safety Fund 1,857,566 3,815,500 4,098,065 1,575,001 3,815,500 4,189,726 1,200,775 Real Estate Excise Tax 3,079,723 3,580,000 3,739,473 2,920250 3,660,000 4,254,567 2,325,683 Utility Tax Proposition 1 1,000,000 3,446,375 3,446,375 1,000,000 3,475,246 3,475,246 1,000,000 Performing Arts and Event Center - 1,871,986 1,871,986 - 1,87424 1,874,324 Corranunity Development Block Grant 39,874 668,900 692,411 16,363 668,900 685,263 Paths and Trails 930,546 169,000 - 1,099,546 169,000 - 168,546 Technology Fund - 20,000 20,000 20,000 40,000 Strategic Reserve 868,979 2,000 870,979 2,000 - 872,979 Parks Reserve 1,253,635 5,000 1,258,635 5,000 - 1,263,635 Debt Service Fund 2,901,022 1,777,863 2,152,510 2,526,375 1,358,567 2,344,957 1,539,985 Capital Project Funds: Downtown Redevelopment 1,401,814 1,000,000 - 2,401,814 1,000,000 3,401,814 Municipal Facilities 279,730 1,000 280,730 1,000 - 281,730 Parks 1,125,480 300,000 1,425,480 - 300,000 300,000 - Surface Water Management 1,767,612 3200,000 4,449,000 518,612 1,000,000 1,400,000 118,612 Transportation 7,963,807 6,677,000 13,248,000 1,392,807 4,766,000 4,666,000 1,492,807 Capital Project Reserve 355,610 - 355,610 - 355,610 Performing Arts and Event Center - - - - - - - Fhterprise Fund: Surface Water Management 2,154,899 4,189,868 5,263,841 1,080,926 4,189,867 4,224,061 1,046,732 Dumas Bay Centre 1,500,000 788,251 685,472 1,602,779 788,251 685,473 1,705,557 Internal Service Funds: RiskManagement 1,200,000 1,166,040 1,453,932 912,108 1,166,040 1,453,932 624,216 Information Technology 230,619 3,492,207 2231,447 3,491,379 2,265,053 2,153,131 3,603,301 Mail&Duplication 135,947 176,915 149,874 162,988 135,947 148,152 150,783 Fleet&Equipment 8,109,549 2,300,644 1,566,924 8,843,269 2,300,644 1,725,993 9,417,920 Buildings&Furnishings 2,492 28 490,355 478,219 2,504,464 490 55 483,088 2,5T1,731 Health Insurance 1,481,813 4,966,800 5,256,726 1,191,887 4,966,800 5,256,726 901,961 Unemployment Insurance 312,328 3,000 50,000 265,328 5,000 20,000 250.328 Grand Total All Funds S 59,241,047 S 114,089,909 S 122,934,804 S 50,396,152 $ 109,393,712 S 110,468,508 S 49,321,357 Ordinance No. 19- Page 4 of 6 FXHIB U B 2019/2020 Amended Budget 2019 2020 Beginning Fund Beginning Fund Ending Fund Fund Balance Revenue Fxpenditure Balance Revenue Expenditure Balance General Fund $ 11,144,460 S 51,596,506 $ 53,261,998 $ 9,478,968 $ 52,584,638 $ 53,055,509 $ 9,008,097 Special Revenue Funds: Street 500,769 4,771,577 4,785,506 486,840 4,421,618 4,408,458 500,000 Arterial Street 94,682 1,548,000 1,515,064 127,618 1,548,000 1,515,065 160,553 Utility Tax 1,600,471 9,642,000 9,642,000 1,600,471 9,687,000 9,687,000 1,600,471 Solid Waste/Recycling 154,581 529,910 595,549 88,942 568,474 581,800 75,616 Special Contract/Studies 686)09 - 26300 423,009 - 7,000 416,009 Hotel/MotelLodging Tax 1,177,880 306,000 294,700 1,189,180 306,000 224,700 1270,480 2°/u for Arts - - Community Center 1,566,460 255,351 2,331,536 1,590275 2,252,875 2,343,150 1,500,000 Traffic Safety Fund 1,909,111 3,815,500 4,146,536 1,578,075 3,815,500 4,189,726 1,203,849 Real Estate Fxcise Tax 3,303,937 3,580,000 4,289,370 2,594,567 3,660,000 4,254,567 2,000,000 Utility Tax Proposition 1 1,002,101 3,446,375 3,44675 1,002,101 3,475,246 3,475,246 1,002,101 Performing Arts and Event Center (447,382) 1,871,986 1,871,986 (447,382) 1,874,324 1,874,324 (447,382) Community Development Block Grant 37,544 668,900 692,411 14,033 668,900 682,933 Paths and Trails 962,997 169,000 1,131,997 169,000 1,300,997 Technology Fund - 20,000 15,986 4,014 20,000 24,014 Strategic Reserve 2,656,969 46,570 - 2,703,539 2,000 2,705,539 Parks Reserve 1,265,796 5,000 625,000 645,796 5,000 650,796 Debt Service Fund 2,956,848 1,777,863 2,152,510 2,582201 1,358,567 2,344,957 1,595,811 Capital Project Funds: Downtown Redevelopment 1,431,611 1,000,000 - 2,431,611 1,000,000 3,431,611 Municipal Facilities 282,779 1,000 283,779 1,000 284,779 Parks 1,637,206 300,000 1,425,480 511,726 300,000 300,000 511,726 Surface Water Management 2,886,075 2,700,000 4,817,017 769,058 1,000,000 1,400,000 369,058 Transportation 8,910,374 6,677,000 14,731,838 855,536 4,766,000 4,666,000 955,536 Capital Project Reserve 360,520 - - 360,520 - - 360,520 Performing Arts and Event Center (7,351,556) 549,897 549,897 (6,801,659) (6,801,659) Fnterprise Fund: Surface Water Management 273,543 4,197,454 5,360,628 1,210,369 4,189,867 4,289,061 1,111,175 Dumas Bay Centre 1,585,695 788,251 805,472 1,568,474 78851 685,473 1,671,252 Internal Service Funds: RiskManagement 1,595,478 1,166,040 1,453,932 1,307,586 1,166,040 1,453,932 1,019,694 Information Technology 3,753,608 2,361,350 2,359,164 3,755,794 2,365,608 2,253,686 3,867,716 Mail&Duplication 199,068 135,947 149,874 185,141 135,947 148,152 172,936 Fleet&Equipment 7,628,193 200,644 1,846,924 8,081,913 2,300,644 1,725,993 8,656,564 Buildings&Furnishings 3,019,790 490,355 668,219 2,841,926 490,355 483,088 2,849,193 Health Insurance 2,940,231 4,966,800 5,256,726 2,650305 4,966,800 5,256,726 2,360379 Unemployment Insurance 11 279,116 3,000 50,000 1 232.116 5.000 20,000 217.116 Grand Tolal All Funds S 62,105,164 S 113,788,276 S 129,404,898 S 47,038,439 S 109,892,654 S 111,326,545 S 45,604,547 Ordinance No. 19- Page 5 of 6 EXHIBIT C 2019/2020 Mid-Year Amended Budget 2019 2020 Beginning Fund Beginning Fund Fading Fund Fund Balance Revenue Expenditure Balance Revenue Expenditure Balance General Fund S 11,144,460 $ 53,941,744 $ 55,182,175 $ 9,904,029 $ 53,693,852 $ 54,587,710 $ 9,010,171 Special Revenue Funds: Street 517,592 4,801,577 4,803,963 515206 4,421,618 4,420,001 516,823 Arterial Street 94,682 1,658,000 1,625,064 127,618 1,548,000 1,515,065 160,553 Utility Tax 1,600,471 9,128,135 9,228,606 1,500,000 9,173,135 9,173,135 1,500,000 Solid Waste/Recycling 154,581 529,910 595,549 88,942 568,474 581,800 75,616 Special Contract/Studies 686,209 - 100,000 586209 - 407,000 179209 Hotel/Motel Lodging Tax 1,177,880 306,000 394,700 1,089,180 306,000 224,700 1,170,480 2%for Arts - - - - - Community Center 1,566,460 2,355,351 2,331,536 1,590275 2252,875 2,343,150 1,500,000 Traffic Safety Fund 1,909,111 3,815,500 4,146,536 1,578,075 3,815,500 4,189,726 1,203,849 Real Estate Excise Tax 3,303,937 4,677,564 5,314,370 2,667,131 3,670,000 4,299,567 2,03764 Utility Tax Proposition 1 1,002,101 3,456,375 3,446,375 1,012,101 3,483,145 3,475,246 1,020,000 Perfomring Arts and Event Center (447,382) 2,622,427 2,078,407 96,638 2,153,198 2,249,836 - CommunityDevelopmentBlock Grant 37,544 1,213,400 1 36,911 14,033 912,446 926,479 Paths and Trails 962,997 189,000 - 1,151,997 169,000 - 1,320,997 Technology Fund - 20,000 15,986 4,014 20,000 24,014 Strategic Reserve 2,656,969 341,031 - 2,998,000 2,000 3,000,000 Parks Reserve 1,265,796 530,000 720,000 1,075,796 50,000 1,125,796 Debt Service Fund 2,956,848 14,792,863 15,152,510 2,597201 258,567 2,894,957 2,060,811 Capital Project Funds: Downtown Redevelopment 1,431,611 1,000,000 - 2,431,611 1,000,000 3,431,611 Municipal Facilities 282,779 1,000 - 283,779 1,000 284,779 Parks 1,637,206 325,000 1,450,480 511,726 300,000 300,000 511,726 Surface Water Management 2,886,075 2,700,000 5,042,324 543,751 1,000,000 1,400,000 143,751 Transportation 8,910,374 14,967,225 23,152,401 725,198 4,766,000 4,666,000 825,198 Capital Project Reserve 360,520 - - 360,520 - - 360,520 Perfomning Arts and Event Center (7,351,556) 7,549,897 7,000,000 198,341 - 198,341 Enterprise Fund: Surface Water Management 2,373,543 4,373,612 5,360,628 1,386,527 4,432,381 4,289,061 1,529,847 Dumas Bay Centre 1,585,695 961,751 959,872 1,587,574 788,251 850,473 1,525,352 Internal Service Funds: Risk Management 1,595,478 1,186,040 1,453,932 1,327,586 1,166,040 1,453,932 1,039,694 Information Technology 3,753,608 2,431,350 2,547,906 3,637,052 2,450,108 2,338,186 3,748,974 Mail&Duplication 199,068 135,947 149,874 185,141 135,947 148,152 172,936 Fleet&Equipment 7,628,193 2,314,752 2,028,499 7,914,446 200,644 1,987,993 8227,097 Buildings&Furnishings 3,019,790 508,355 712,139 2,816,006 490,355 483,088 2,823,273 Health Insurance 2,940,231 4,966,800 5,256,726 2,65005 4,966,800 5256,726 2,360,379 Unemployment Insurance279,116 3,000 50,000 232,116 5,000 20,000 217..116 Grand Tolal All Funds $ 62,121,987 $ 147,803,606 $ 161,537,469 $ 55,388,124 S 112,400,336 $ 114,481,982 S 53,306,477 Ordinance No. 19- Page 6 of 6 COUNCIL MEETING DATE: November ``�, �'� ITEM#:--9–f— CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ORDINANCE:2020 PROPERTY TAX LEVY .......... POLICY QUESTION: Should the City Council increase the regular property tax consistent with the limit factor prescribed by RCW 84.55.0101? COMMITTEE:FEDRAC MEETING DATE: 10/22/19 CATEGORY: ❑ Consent ® Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Ade Ariwoola,Finance Director DEPT: Finance Attachments: Ordinance 2020 Property Tax Certification Summary/Background: The City Council held public hearings November 5, and 19, 2019 on the proposed 2019-20 Biennial Budget and 2020 proposed Property Tax Levy. The 2020 proposed Property Tax Levy is based on the 1% increase limit plus new construction. Based on preliminary information from the King County Assessor,this would result in a decrease in the tax rate from `60.97655 to approximately $0.93395 mr$1,000 of assessed valuation. Options Considered: 1.Approve the Ordinance. 2. Deny Approval of the Ordinance and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. r MAYOR APPROVAL: C01t-71111 mit ��"� o ?J- ,� DIRECTOR APPROVAL: Cuunw jj Inutinllt3ate [nitiallDaic Initial/Date COMMITTEE RECOMMENDATION: I move to hold a Public Hearing on November 5, and forward the proposed or e to the N nabrl 9, 2019 Council Meeting for first reading. L" `Tr r-, V% Committee Chair C'onunittee el ber Committee Member PROPOSED COUNCIL MOTION(S): FIRST READING OF ORDINANCE (NOVEMBER 19, 2019): `1 move to forward the proposed ordinance to the December 3, 2019 Council Meeting for second reading and enactment." SECOND READING OF ORDINANCE(DECEMBER 3,2019): "I move approval of the proposed ordinance." BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# ORDINANCE NO. 19- AN ORDINANCE of the City of Federal Way, Washington, relating to fixing the property tax amount for the year of 2020. WHEREAS, the City Council of the City of Federal Way has met and reviewed all revenue sources and examined all anticipated expenses and other obligations for the 2019/20 biennium; and WHEREAS, the City Council, in the course of considering the biennium budget, conducted public hearings on November 5, and November 19, 2019, for the proposed property tax levy for 2020, and proposed revenues and expenditures for the biennium; and WHEREAS, the City Council, after hearing and duly considering all relevant evidence and testimony, determined that it is necessary and advisable in order to discharge the expected expenses and obligations of the City to authorize an increase in regular property tax consistent with the limit factor prescribed by RCW 84.55.0101; and WHEREAS, the City Council has resolved to levy a property tax consistent with RCW 84.52.043. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Levy. There shall be and there is hereby levied against the property in the City of Federal Way, Washington, a municipal regular property tax for the year 2020 for the purpose of paying expenses and discharge obligations of the City in the amount of Twelve Million Five Hundred Thousand and NO/100 Dollars ($12,500,000.00). Ordinance No. 19- Page 1 of 3 The levy amount shall include (1) an increase in property tax revenue from the previous year of Eighty Thousand Four Hundred Ninety and NO/100 Dollars ($80,490.00) or seventy- three hundredth of a percent (0.73%), (2) new construction and improvements to property, (3) any increase in the value of state assessed property, and(4) amounts authorized by law as a result of any annexations that have occurred, as well as applicable refunds already made. Sect-toii 21. SeNerabilit`. Should any section, subsection, paragraph, sentence, clause, or phrase of this ordinance, or its application to any person or situation, be declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this ordinance or its application to any other person or situation. The City Council of the City of Federal Way hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 5. Effective Date. This ordinance shall take effect and be in force five (5) days from and after its passage and publication, as provided by law. Ordinance No. 19- Page 2 of 3 PASSED by the City Council of the City of Federal Way this day of ,20 CITY OF FEDERAL WAY: JIM FERRELL, MAYOR ATTEST: STEPHANIE COURTNEY, CMC, CITY CLERK APPROVED AS TO FORM: J. RYAN CALL, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 19- Page 3 of 3