The URL can be used to link to this page

LUTC PKT 11-04-2019 City of Federal Way City Council Land Use & Transportation Committee November 4, 2019 City Hall 5:00 P.M. Council Chambers MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMITTEE BUSINESS Action Topic Title/Description Presenter Page or Council Date Info A. Approval of Minutes: October 7, 2019 Gilchrist 3 Action N/A B. Brook Lake Center Connector - Project Mulkey 7 Action November 19, 2019 Acceptance Consent C. Variable Lane Use Control - 85% Design Report Mulkey 10 Action November 19, 2019 and Authorization to Bid Consent D. S 348th Entrance Sign-85% Design Report and Mulkey 15 Action November 19, 2019 Authorization to Bid Consent E. Complete Streets ADA Upgrades - 85% Design Mulkey 18 Action November 19, 2019 Report and Authorization to Bid Consent F. Citywide Adaptive Signal Control System-ITS Chandra 22 Action November 19, 2019 Improvements - Phase 1 & 2 and Phase 3-Bid Consent Results G. Transportation Demand Management Long 28 Action November 19, 2019 Implementation Agreement with WSDOT Consent H. Commute Trip Reduction Program Long 30 Action November 19, 2019 Implementation Agreement with King County Consent I. City Center Access Phase I Environmental Perez 36 Action November 19, 2019 Process Update— Preferred Alternative Consent J. Ordinance, amending FWRC Title 19, Division Thurlow 37 Action November 19, 2019 III, Mitigation and Fees,adding a new chapter- Ordinance/First SWM System Development Charges Reading K. Acceptance of Grant Offered by State Hansen 52 Action November 19, 2019 Department of Commerce: EH2SHB 1923 Consent L. Notice of Intent to Annex Property at I-5 and Hansen 54 Action November 19, 2019 320th Consent M. Citywide Greenway Plan — Bid update and Cole 66 Action November 19, 2019 Request to rebid Consent N. Report on Progress with Aircraft Issues Vadino 68 Info N/A 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, December 2, 2019 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT Committee Members City Staff Mark Koppang, Chair EJ Walsh,P.E.,Public Works Director Jesse E.Johnson,Member 1 Rebecca Kovar,Administrative Assistant II Hoang V. Tran,Member (253)835-2701 This page left blank intentionally. z City of Federal Way City Council Land Use & Transportation Committee October 7, 2019 City Hall 5:00 P.M. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and Committee member Hoang Tran. Councilmembers in attendance: Deputy Mayor Susan Honda and Councilmember Martin Moore. Staff in Attendance: Public Works Director EJ Walsh, Deputy Public Works Director Desire6 Winkler, Deputy City Attorney Mark Orthmann, Planning Manager Doc Hansen Senior Capital Engineer Christine Mullen, Senior Capital Engineer John Mulkey, City Traffic Engineer Rick Perez, Senior Capital Engineer Naveen Chandra, Water Quality Coordinator Leah Myhre, Policy Advisor Bill Vadino, and Administrative Assistant II Rebecca Kovar. 1. CALL TO ORDER: Committee Chair Koppang called the meeting to order at 5:00. Chair Koppang noted the meeting is being recorded and televised, but it is a bit less formal than City Council meetings. He noted that other Council members might be attending and that he calls first on the committee members. 2. PUBLIC COMMENT: Dana Hollaway asked for clarification on Item B. 3. COMMITTEE BUSINESS: Topic Title/Description A. Approval of Minutes: September 9, 2019 Committee approved the September 9, 2019 LUT C minutes as presented. • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously B. Authorization to Apply for State Department of Commerce Grant in support of developing a City Housing Action Plan (E2SHB 1923 Funds) Planning Manager Doc Hansen explained the criteria of the housing grant. The Department of commerce moved the application date to October 31,allowing Federal Way to apply for the grant. Mr. Hansen believes the City has a better chance of getting the grant by working with other cities in the region, as it would be similar to Seattle in scope of need. He would like the matter to go to Council in order to make the deadline. Should the grant get awarded, he would follow up with the details before accepting or rejecting the grant. Chair Koppang believes the application should move forward and allow the Council to weigh in once it is received.Council member Johnson asked if the Council would have the ability to discuss the particulars and philosophy before grant is used. Hansen says yes. Deputy Mayor Honda asked if there were dangers with applying for the grant and declining it. Mr. Hansen said it won't be a problem and won't endanger future grant application chances. Committee Members City Staff Mark Koppang, Chair E7 Walsh,PE.,Public Works Director Hoang V Tran, Member Rebecca Ko var,A oministrative Assistant H Jesse E.Johnson, Member 3 (253)835-2701 Committee forwarded Option #1 (Permit Grant Application Authorization)to the October 15, 2019 Council Consent Agenda for approval. • Moved: Tran • Seconded: Johnson • Passed: 3-0 unanimously C. Complete Streets ADA Upgrades—30% Design Report Senior Capital Engineer John Mulkey gave an overview of the project, pointed out the work areas, and discussed funding. He explained that combining it with the 2020 Asphalt Overlay Project will result in lower costs and more efficiency. Project bid is anticipated for Spring 2020 with the project to be completed by September 2020. Deputy Mayor Honda asked what ADA improvements would be made. Mr. Mulkey stated that the ramps, push buttons,signs, and more are deficient and will be brought up to code. Chair Koppang is concerned about pedestrian safety and wonders if there will be additional signaling. Mr. Mulkey says that the Traffic division is aware of that, but that this project does not contain signals. City Traffic Engineer Rick Perez responded that the Local Road Safety Plan has addressed that issue,and that the signal changes are coming and could be done at the same time as the ADA improvements. Chair Koppang clarified and Mr. Mulkey confirmed that this project uses Traffic Impact funds. Committee forwarded Option #1 (Authorize staff to proceed with design of the Complete Streets ADA Upgrades, allow the Complete Streets project to be bid under the 2020 Asphalt Overlay Project and return to the LUTC and Council at 85% design completion for further reports and authorization.)to the October 15, 2019 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously. D. Horizontal Curve Warning Signs—30% Design Report Senior Capital Engineer John Mulkey discussed the background and progress of the project.The project will collect data, determine and install appropriate signage to upgrade to nationwide standard. Funding is mostly via federal grant. Bids are anticipated in March 2020, construction in spring and completion in summer. Committee forwarded Option #1 (Authorizes to proceed with design of the Horizontal Curve Warning Signs and return to the LUTC and Council at 85% design completion for further reports and authorization.) to the October 15, 2019 Council Consent Agenda for approval. • Moved: Tran • Seconded: Johnson • Passed: 3-0 unanimously E. Lakehaven Interlocal Agreement—S Dash Point Rd Sidewalk Improvements Senior Capital Engineer Christine Mullen discussed the Interlocal Agreement with Lakehaven Water and Sewer District to construct a sidewalk on Dash Point Road in front of Sacagawea school. Combined efforts will reduce costs and disruption to the public. Councilmember Tran asked what would happen if actual costs are higher than estimated costs. Ms. Mullen stated that bids will be for actual costs and the agreement would reflect that. Committee forwarded Option #1 (Authorize the Mayor to execute the Interlocal Agreement between the City of Federal Way and Lakehave Water&Sewer District for the S. Dash Point Road Sidewalk Project.) to the October 15, 2019 Council Consent Agenda for approval. • Moved: 3ohnson • Seconded: Tran Committee Members City Staff Mark Koppang, Chair E7 Walsh, P.E., Public Works Director Hoang V. Tran, Member Rebecca Ko var,Administrative Assistant Il Jesse E.Johnson, Member 4 (253)835-2701 0 Passed: 3-0 unanimously F. 2019-2021 Neighborhood Traffic Safety Program— Bid Award Senior Capital Engineer Naveen Chandra gave background information on the program bid. The sole bid received was much higher than expected with no known market factors that would explain the increase. Chair Koppang asked if there was a better chance of getting more competitive bids if we reject the current one. Mr. Chandra said he believed it would. Committee forwarded Option #1 (Authorize staff to reject the bid for 2019-2021 Neighborhood Traffic Safety Program and return to the LUTC and Council for bid award, further reports, and authorization after rebidding the project.) to the October 15, 2019 Council Consent Agenda for approval. • Moved: Tran • Seconded: Johnson • Passed: 3-0 unanimously G. North LMD Renewal: Information on the Proposed Assessment Roll for the District Water Quality Coordinator Leah Myhre explained the specifics and history of the ordinance renewal in advance of next month's public hearing. She described how the assessment process functions, based on property type. The public hearing will be held at the City Council Meeting on November 5, 2019, at which time a resolution may be forwarded for approval. Public Notice requirements will occur in October. Koppang asked if the State's portion of the funding decreased previously. Myhre confirmed that it had and noted that there had been a compromise to ensure the Dept. of Fish and Wildlife would vote for renewal. H. Report on Progress with Aircraft Issues Policy Advisor Bill Vadino reported on current issues with the proposed expansion of SeaTac Airport, specifically noise concerns. He reported on the information from the Highline Forum regarding glide slope, noise abatement, and federal policy. He believes that the ACE Fund might be used for some concerns with airborne ultrafine particles over FW. There was an update from cities that suspended participation in the StART. U.S. Rep Adam smith continues to work with citizens and cities as part of his Aviation Impacted Communities Act. State Rep Mike Pelicotti has also been active and involved in the process.The FAA hired an ombudsman who will start soon. On 10/19, the EPA is hosting discussion of environmental justice requirements based on National Environmental Policy Act (NEPA). Marine Hills sent a letter to Port Commission regarding the acceleration of the design that caused 3 cities to suspend action in StART. He suggested making it easier for citizens to find out how to lodge complaints about both commercial and military aircraft complaints. 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be held on November 4, 2019 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT: The meeting was adjourned at 5:53 p.m. Attest: Approved by Committee: Sara Gilchrist, Administrative Assistant II Date Committee Members City Staff Mark Koppang, Chair EJ Walsh,P.E, Public Works Director Hoang V Tran,Member Rebecca Ko var,Administrative Assistant 11 Jesse E.Johnson,Member 5 (253)835-2701 This page left blank intentionally. 6 COUNCIL MEETING DATE: ITEM#: ................................................... ...............-............................... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: BROOK LAKE CENTER CONNECTOR—PROJECT ACCEPTANCE POLICY QUESTION: Should the Council accept the Brook Lake Center Connector constructed by Talakai Construction,LLC. as complete? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Nov. 4, 2019 CATEGORY: 0 Consent 0 Ordinance El Public Hearing El City Council Business El Resolution El Other DEPT: Public Works STAFF REPORT BY: John Mulkey P.E., Senior Capital Engineer',,,) ............ ...................................................- Attachments: Land Use and Transportation Committee memorandum dated November 4,2019 Options Considered: I. Authorize final acceptance of the Brook Lake Center Connector constructed by Talakai Construction, LLC. in the amount of$281,321.50 as complete. 2. Do not authorize final acceptance of the completed Brook lake Center Connector constructed by Talakai Construction,LLC. as complete and provide direction to staff, MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option I to the November 19,2019 City Council Consent Agenda approval. MAYOR APPROVAL: /Old-4511 'T ��,o DIRECTOR APPROVAL: CONKMittee 7 r ?--6anQ6 13 Initial/Date Initial/Date Initial/Date COMMITTEE RECOMMENDATION: I move to forward Option I to the November 20, 2018 consent agenda for approval. Mark Kam,Committee Chair Jesse Johnson,Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION: "I move approval of final acceptance of the Brook Lake Center Connector constructed by Talakai Construction, LLC. in the amount of$281,321.50 as complete (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL.ACTION: 13 APPROVED COUNCIL BILL El DENIED First reading 11 TABLED/DEFERRED/NO ACTION Enactment reading El MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED-12/2017 RESOLUTION# 7 CITY OF FEDERAL WAY MEMORANDUM DATE: November 4,2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor FROM: E.J. Walsh,P.E., Public Works Director John Mulkey, P.E., Senior Capital Engineer'5, SUBJECT: Brook Lake Center Connector—Project Acceptance Financial Impacts: The cost to the City for the Brook Lake Center Connector was included within the approved budget under the 2019/2020 Surface Water Management(SWM) CIP budget (304, Project 284). In accordance with the approved budget, this item is funded by SWM Utility Tax. Upon completion of this project, ongoing costs associated with operations and maintenance will be performed and funded through Parks Department maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. PROJECT FINAL EXPENDITURES: Design $50,000.00 Construction $281,231.50 Construction Management -----.-$10'000.00 Total Project Costs $341,231.50 AVAILABLE FUNDING: SWM CIP Funds $232,872.00 SWM Fund 304 Transfer $136,482.65 (Unallocated) Total Available Funding $369,354.65 Background Information: This Project will connect the terminus of the West Hylebos Wetlands Park Boardwalk Trail to the Brook Lake Center property on the east side of Brook Lake. The project is entirely on City-owned property and will provide a second access point to the West Hylebos Wetlands Park Boardwalk Trail. The West Hylebos Wetlands Park and Boardwalk Trail are critical to SWM's public education and outreach efforts, including the annual Storming the Sound with Salmon Release Event, which has grown significantly since 2014. Logistics, safety, and parking are a challenge as the number of students, school busses, education stations,and salmon fry to be released have increased each year. The new connection ends at the northern end of Brook Lake at the Brook Lake Overlook, connecting the Brook Lake Center to the existing Boardwalk Trail,allowing additional access to facilities for students and the 40+volunteers that sponsor education stations. Improved logistic efficiency during the release event will now allow SWM to sustain the event and provide all City residents another access point to the Park. Rev.6/2019 8 November 4,2019 Land Use and Transportation Committee Brook Lake Center Connector—Project Acceptance Page 2 Prior to release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements, The Brook Lake Center Connector Project constructed by Talakai Construction, LLC is complete. The final construction contract amount is $281,231.50. This is $28,123.15 below the $309,354.65 (including contingency)budget that was approved by the City Council on January 15,2017. Financial Impacts: This is the acceptance of construction as complete, and therefore no additional funds are proposed to be spent as part of this agenda item. 9 This page left blankintentionally. 10 COUNCIL MEETING DATE: ITEM#: ............... ....................................... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITYWIDE VARIABLE LANE USE CONTROLS 85%DESIGN REPORT AND AUTHORIZATION To BID POLICY QUESTION: Should the City Council authorize staff to complete design and bid the Citywide Variable Lane Use Controls and return to the LUTC and Council for bid award, further reports, and authorization? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Nov. 4, 2019 CATEGORY: Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business El Resolution ❑ Other STAFF REPORT BY: John Mulkey P.E., Senior Capital Engineer 'Omm DEPT: Public Works ...........................................- ................- Attachments: Land Use and Transportation Committee memorandum dated November 4,2019 Options Considered: 1. Authorize staff to complete the design and bid the Citywide Variable Lane Use Controls and return to the LUTC and Council for bid award,further reports,and authorization. 2. Do not authorize staff to bid this project and provide direction to staff. ........... MAYOR's RECOMMENDATION: The Mayor recommends forwarding Option I to the November 19,2019 City Council Consent Agenda for approval. MAYOR APPROVAL: > DIRECTOR APPROVAL: V-z,- con)&!-tteeinitial/Date Initial/Date �° Initial/Date COMMITTEE RECOMMENDATION: I move to forward Option I to the November 19, 2019 consent agenda for approval. Mark Koppang,Committee Chair Jesse Johnson, Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to complete design and bid the Citywide Variable Lane Use Controls and return to the LUTC and Council for bid award,further reports, and authorization. (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading El TABLED/DEFERRED/NO ACTION Enactment reading El MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED-12/2017 RESOLUTION# 11 CITY OF FEDERAL WAY MEMORANDUM DATE: November 4,2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor FROM• E.J. Walsh P.E., Public Works Director . John Mulkey,P.E., Senior Capital Engineer SUBJECT: Citywide Variable Lane Use Control—85%Design Report and Authorization to Bid Financial Impacts. The cost to the City for the Citywide Variable Lane Use Control project was included within the approved budget under the Public Works Department, capital project (306, Project 213). In accordance with the approved budget, this item is funded by a grant from FHWA of $601,890 and Mitigation/Traffic and Impact Funds of $150,473. Upon completion of the Citywide Variable Lane Use Control project, future costs will be funded through streets and traffic maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. Background Information: Under of FHWA's Accelerated Innovation Deployment (AID)program, the City applied for and received a grant to expand utilization of variable lane use control signs to optimize the efficiency of intersections where the ideal lane configuration and, in some cases, associated signal phasing may vary by time of day. There were four locations selected for this application: Enchanted Parkway S and S 348th Street, which will vary the use of the northbound outside through lane to be a second right-turn lane in the morning peak, a through-only lane in the evening peak, and allow both movements other items of day. S 324h Street at Pacific Highway South, which will vary the use of the westbound outside left- turn lane to allow through movements on weekends and nights. 11th Place S at S 320th Street, which will vary the use of the northbound outside lane to allow left turns during the evening peak hour. S 336th Street at 1St Way S, which will vary the use of the through lane to allow left turns during the evening peak hour. The following provides a brief synopsis of the progress on this project to date. Currently, the project design is approximately 85% complete, which includes the following completed tasks: • Completed survey and field review • Project Design to 85% Rev.6/20 t9 12 November 4,2019 Land Use and Transportation Committee Citywide Variable Lane Use Controls-85%Status Report and Authorization to Bid Page 2 • SEPA Exemption • Project Design to 85% Ongoing Tasks Include: • Contract Specifications • Plans to 100% AVAILABLE FUNDING: FHWA AID Grant $601,890 Mitigation/Traffic Impact Funds $150,473 Total Available Funding $752,363 PROJECT ESTIMATED EXPENDITURES: The following is a breakdown of the estimated total project costs based on the low bid: Design (Consultant and staff) $150,000 Construction $538,512 10% Construction Contingency $53,851 Construction Management $10,000 Total Project Costs $752,363 After receiving bids, the total project costs will be refined and presented to the Committee and Council for bid award authorization. Staff anticipates bidding this project in January. Construction is anticipated to start in Spring 2020 with an estimated substantial completion date in Summer 2020. 13 This page left blank intentionally® 14 COUNCIL MEETING DATE: ITEM#: ................ . ... ......... ........................... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: SOUTH 348TH STREET ENTRANCE SIGN 85%DESIGN REPORT AND AUTHORIZATION To BID POLICY QUESTION: Should the City Council authorize staff to complete design and bid the South 348t" Street Entrance Sign and return to the LUTC and Council for bid award, further reports, and authorization? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Nov.4,2019 CATEGORY: Consent El Ordinance E] Public Hearing ❑ City Council Business 0 Resolution 0 Other STAFF REPORT BY: John Mulkey P.E., Senior Capital Engineer DEPT: Public Works ..................................... ................. Attachments: Land Use and Transportation Committee memorandum dated November 4,2019 Staff report to LTAC Options Considered: 1. Authorize staff to complete the design and bid the South 348th Street Entrance Sign and return to the LUTC and Council for bid award, further reports, and authorization. 2. Do not authorize staff to bid this project and provide direction to staff. .............................. ...... MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the November 19, 2019 City Council Consent Agenda for approval. MAYOR APPROVAL: DIRECTOR APPROVAL: Y. C mi e clucil Initial/Date Initial/Date Initial/Date COMMITTEE RECOMMENDATION: I move to forward Option I to the November 19, 2019 consent agenda for approval. Mark K29 ani,Committee Chair Jesse Johnson,Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to complete design and bid the South 34e Street Entrance Sign and return to the LUTC and Council for bid award,further reports, and authorization. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL# El DENIED First reading 13 TABLED/DEFERRED/NO ACTION Enactment reading El MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED-12/2017 RESOLUTION# 15 CITY OF FEDERAL WAY MEMORANDUM DATE: November 4,2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor E.J. Walsh,P.E.,Public Works Director FROM: John Mulkey, P.E., Senior Capital Engineer SUBJECT: South 348th Street Entrance Sign 85%Design Report and Authorization to Bid Financial Impacts: The cost to the City for the South 348th Street Entrance Sign was included within the approved budget under the Fund 109 Hotel/Motel Lodging Tax for 2017/20189 2018/2019 and 2019/2020. In accordance with the approved budget, this item is funded by Hotel /Motel Lodging Tax of $32,200 for each budget period. Upon completion of the S 348th Street Entrance Sign, future costs will be approximately $1,030.00 per year for electricity. There have been no other costs associated with the current sign to date as the only issue was covered under warrantee. PROJECT ESTIMATED EXPENDITURES: Design $5,000 Conduit and Vault Installation(2019) $6,441.60 Construction $63,558.40 10%Construction Contingency $7,000 Construction Management $3,000 Total Project Costs $85,000 AVAILABLE FUNDING: LTAC Funds ($32,200 for 3 years) $96,600 Total Project Funding $96,600 Background Information: This project would construct a new LED Entrance Sign in the Median of S 348h Street between Enchanted Parkway/16th Avenue S and Pacific Highway South. The sign will be visible to eastbound and westbound traffic and will be able to provide information on upcoming events within the City similar to the current sign on South 320th Street. The Lodging Tax Advisory Committee at their June 12, 2019 meeting approved $32,200 of the available funding be used for the advancement of electrical work via the Limited Public Works Process. Staff will return to the Land Use & Transportation Committee at a later date in 2020 for award. Rev.6/2019 16 CITY OF FEDERAL WAY MEMORANDUM DATE: October 9, 2019 TO: Lodging Tax Advisory Committee FROM: EJ Walsh, P.E., Public Works Director John Mulkey, P.E., Street System Project Engineer SUBJECT: South 348th Street Entrance Sign— 85% Design Status Report PROJECT ESTIMATED EXPENDITURES: Design $5,000 Conduit and Vault Installation(2019) $6,441.60 Construction $63,558.40 10% Construction Contingency $7,000 Construction Management $3,000 Total Project Costs $85,000 AVAILABLE FUNDING: LTAC Funds(Present and Future) $96,600 Total Project Funding $96,600 Background Information: This project would construct a new LED Entrance Sign in the Median of S 348 ' Street between Enchanted Parkway/16th Avenue S and Pacific Highway South. The sign will be visible to eastbound and westbound traffic and will be able to provide information on upcoming events within the City similar to the current sign on South 320 ' Street. The Lodging Tax Advisory Committee has requested Public works to manage the design and construction of this project. The City has contracted with Amaya Electric to install necessary conduit and overset two junction boxes on the northwest corner of S 348`x' Street and 16"' Ave S, where a new convenience store is being constructed in order to avoid removal of new sidewalk with later construction. This will limit the required excavation to the island areas only. With the remaining funds becoming available in 2020,staff is requesting authority to issue a Request for Quotes for design,fabrication and installation of the sign in January of 2020 and come back to Committee and Council for authorization to award to work. 17 Rev.7/18 COUNCIL MEETING DATE: ITEM#: ............................................................ .............- ............................................ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: COMPLETE STREETS-85%DESIGN REPORT AND AUTHORIZATION TO BID POLICY QUESTION: Should the City Council authorize staff to complete design and bid the Complete Streets and return to the LUTC and Council for bid award, farther reports, and authorization under the 2020 Asphalt Overlay Project? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Nov. 4,2019 CATEGORY: Z Consent ❑ Ordinance ❑ Public Hearing El City Council Business ❑ Resolution El Other STAFF REPORT BY: John Mulkey P.E., Senior Capital Engineer DEPT: Public Works ........... Attachments: Land Use and Transportation Committee memorandum dated November 4,2019 Options Considered: 1. Authorize staff to complete the design and bid the Complete Streets and return to the LUTC and Council for bid award, further reports, and authorization under the 2020 Asphalt Overlay Project. 2. Do not authorize staff to bid this project and provide direction to staff. II.I .�....,..,.. ........... ...................-111-11 1-- ........................... MAYOR's RECOMMENDATION: The Mayor recommends forwarding Option I to the November 19, 2019 City Council Consent Agenda for approval. MAYOR APPROVAL: ---4D DIRECTOR APPROVAL: Initial Date cAnlitte9( co'�dcil Initial/Date Initial/Date COMMITTEE RECOMMENDATION: I move to forward Option I to the November 19, 2019 consent agenda for approval. Mark,KoLpang,Committee Chair Jesse Johnson,Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to complete design and bid the Complete Streets and return to the LUTC and Council for bid award, further reports, and authorization under the 2020 Asphalt Overlay Project? (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 1:1 APPROVED COUNCIL BILL# El DENIED First reading 13 TABLED/DEFERRED/NO ACTION Enactment reading 13 MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED-12/2017 RESOLUTION# 18 CITY OF FEDERAL WAY MEMORANDUM DATE: November 4, 2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor FROM: E.J. Walsh P.E., Public Works Director John Mulkey,P.E., Senior Capital Engineer SUBJECT: Complete Streets—85%Design Report and Authorization to Bid Financial Impacts: The cost to the City for Complete Streets was included within the approved budget under the Public Works Department, capital project (306, Project 222). In accordance with the approved budget, this item is funded by a grant for TIB in the amount of$100,000 with the remainder from Street Fund/Traffic Impact Fees. Upon completion of this project, ongoing costs associated with operations and maintenance will be performed and funded through street and traffic maintenance, as this will only replace existing equipment. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. Background Information: This project will replace existing, non-compliant, curb ramps and other pedestrian facilities at the intersection of S 320th Street and SR 99 to bring them into compliance with the Americans with Disabilities (ADA) as part of the City's effort to comply the ADA Transition Plan. The Public Works Department previously requested to include this work to be bid as a part of the City's 2020 Asphalt Overly Project, as a separate schedule. Staff believes, due to the location and type of work, this project would not bid favorably on its own, and believe including it in the Overlay project would benefit this projects bid prices due to similar work done in preparation for overlay. The following provides a brief synopsis of the progress on this project to date. Currently, the project design is approximately 85% complete, which includes the following completed tasks: • Completed survey and field review • Project Design to 85% • SEPA Exemption Ongoing Tasks Include: • Project Design to 100% • Contract Specifications • Plans to 100% Rev.6/2019 19 November 4,2019 Land Use and Transportation Committee Complete Streets---85%Design Report and Authorization to Bid Page 2 PROJECT ESTIMATED EXPENDITURES: Survey $8,832 Design (In House) $15,000 2020 Construction Cost $151,000 10% Construction Contingency $15,100 Construction Management (by City stafj) $10,000 TOTAL PROJECT COSTS $199,932 AVAILABLE FUNDING: TIB Complete Streets Grant (State) $100,000 Street Fund(Traffic Impact Fees) $100,000 TOTAL AVAILABLE BUDGET $200,000 PROJECT BUDGET SURPLUS: $68 After receiving bids, the total project costs will be refined and presented to the Committee and Council for bid award authorization under the 2020 Asphalt Overlay Project. Staff anticipates bidding this project in February 2020 as part of that project. Construction of the overlay project is anticipated to start in Spring 2020 with an estimated substantial completion date in Summer 2020. 20 This page left blank intentionally. 21 COUNCIL MEETING DATE: November 19,2019 ITEM#: .. ............ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT:CITYWIDE ADAPTIVE TRAFFIC SIGNAL CONTROL-ITS IMPROVEMENTS-PHASE I &2 AND PHASE 3-AUTHORIZATION TO AWARD BID AND AUTHORIZATION TO TRANSFER FUNDS TO THE PROJECT POLICY QUESTION: Should the Council authorize staff to award the bid for Citywide Adaptive Traffic Signal Control-ITS Improvement-Phase I & 2 and Phase 3 project and authorize the transfer of funds to the Project? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Nov 4,2019 CATEGORY: E Consent E] Ordinance E] Public Hearing 0 City Council Business El Resolution E] Other STAFF REPORT BY: Naveen Chandra,P.E., Senior Capital Engineer( DEPT: Public Works .............................. ..11,11,...,.................................... Attachments: Land Use and Transportation Committee memo dated November 4, 2019 Options Considered: 1) Authorize staff to award the bid for the Citywide.Adaptive Traffic Signal Control-ITS Improvements- Phase I & 2 and Phase 3 project and authorize the transfer of funds to the project? 2) Do not authorize staff to bid this project and provide direction to staff. ...............I..I——...11.1.11.1,.....................FqJ............................. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option I to the November 19, 2019 City Council Consent Agenda for approval. MAYOR APPROVAK �+^' DIRECTOR APPROVAL: - I L Com iuce Council Initial/Date Initial/Date Initial/Dat COMMITTEE RECOMMENDATION: I move to forward Option I to the November 19, 2019 consent agenda for approval. Mark,KoEEang,Committee Chair Jesse Johnson,Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION: "I move to award the bid for the Citywide Adaptive Traffic Signal Control- ITS Improvements-Phase I &2 Phase 3 project and authorize the transfer of funds to the project. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: El APPROVED COUNCIL BILL# 11 DENIED First reading 0 TABLED/DEFERRED/NO ACTION Enactment reading E3 MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED-12/2017 RESOLUTION# 22 CITY OF FEDERAL WAY MEMORANDUM DATE: November 4, 2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh,P.E.,Director of Public Works Naveen Chandra,P.E., Senior Capital Engineer fill-' SUBJECT• Citywide Adaptive Traffic Signal Control-ITS Improvements—Phase I &2 and Phase 3 — Authorization to Award Bid&Authorization to Transfer Funds to the Project Financial Impacts: The Citywide Adaptive Traffic Signal Control —ITS Improvements- Phase I & 2 and Phase 3 project is funded in the Capital Improvement budget (Project 202 &203 & Project 216). In accordance, with the approved budget, Project 202 & 203 is funded with $1.76 million from federal grants and $240,000 of City Utility Tax funds for match and Project 216 is funded with $680,000 from federal grants (Puget Sound Regional Council) and $120,000 from Capital Transportation Funding (BEET). This project is one of the three phases of the project (Traffic Control Center, System hardware/software and Detection). The system operational costs will be paid out of Street Fund(Fund 101). We are requesting to transfer$75,000 from the Traffic Safety Fund(Fund 112) and$800,000 from Traffic Impact Fees to the subject project. Backgrou d Information: The adaptive traffic control system is a system that monitors traffic conditions in real time and modifies the signal timing every signal cycle. This reduces delays and stops, thus improving both air quality and safety. The City Council previously authorized bidding of the project at the August 14, 2018 City Council meeting. The other two phases of the project are: 1. Procurement and installation of the System Hardware and Software 2. Construction and Fit Out of the Traffic Control Center. A Request for Bids was solicited on October 4, 2019 and bids were opened on October 25, 2019 for the project. Six(6)bids were received for the project. The lowest responsive,responsible bidder is Northeast Electric,LLC with a total base bid of$1,649,980. AVAILABLE FUNDING(for all three phases of the_project):........ Project 202 (Phase I & 2) $2,000,000 Project 216 (Phase 3) $800,000 Transfer from 112 Fund $75,000 Transfer from Traffic Impact Fee $800,000 Total Available Funding $3,675,000 Rev.6/2019 23 November 4,2019 Land Use and Transportation Committee Bid Award-Citywide Adaptive Traffic Signal Control-ITS Improvements-Phase I &2 and Phase 3 Page 2 PROJECT ESTIMATED EXPENDITURES: The following is a breakdown of the estimated total project costs based on the low bid: Citywide Adaptive Traffic Signal Control-ITS $1,649,980 Imp-ovements—Phase I & 2 and Phase 3 Construction Contingency $80,000 Traffic Control Center(Construction and $125,000 Contingency) Transpo Group (Design & Construction Engineering $458,242 Support) City Staff $80,000 Western Systems (Detection Design) $17,000 Western Systems (Software Desi gn $1,175,917 King County(Inspection and City Support) $60,000 WSDOT $20,000 Total Project Costs $3,666,139 The bids received were higher than anticipated given several factors. First, the project is implementing eleven more intersections than the "minimum" number required by the grant. Second, the costs for electrical construction work have increased upwards of 25% since the project was initially started due to increases in material and labor costs. Given the bids were relatively close, it is unlikely rebidding the project would result in lower costs. Project scope could be reduced, however, future implementation of the removed scope would have a higher cost in the future. Over $1,700,000 has been collected in Traffic Impact Fees over the past three years. As the purpose of traffic impact fees is to offset development impacts by funding traffic system improvements and mitigate increased traffic, the Adaptive Signal Control project is an appropriate use of these funds. Staff recommends transferring funds of$75,000 from the Traffic Safety Fund and$800,000 from Traffic Impact Fees to the Project. Staff also recommends awarding the Citywide Adaptive Traffic Signal Control-ITS Improvements-Phase I & 2 and Phase 3 to Northeast Electric, LLC the lowest responsive, responsible bidder, in the amount of$1,649,980 and approve a contingency of $80,000 for a total of$1,729,980 and authorize the Mayor to execute the contract. 24 8 � 8 8 S 8S 8. 888 8 93 R z 8 S 9 $ 9 - /�; 0 8 8 8 8 8 8 S S 8 8 8. 8 8 8 S a ------.----- / 8 S"8 8 8 8 8 8 S 3 S 8 8 S 8 0-S ""S ri 8 8 S. 8 8 8 8 8 8 8 8 8 s � � ssss ossa ° gsgas � � o . aS - s9 o � / a 8 S � BEo � soasss o � s � o '�/; g o, - ass x r' a so81 8 81 8 8 sEZO o, 0 a � m M M s w ...... ---..... .......... ....va s o, s o, s s g. g. 00 0 o S � � m � M � � . . . � � � � � � � � � � � s m M � 8 s mmo s s 8 8 s 0 � a ora m9 9s o o - - xa - mea --- s -- 0 o s o, o s o 3 Ti S S S 4 . /ice' �` w +q w w � � � 3 w g 0 ~ S m m 8 m S o z m w N m m m U W o x V W y W N 2 O z x0 N W F O° aJ w G W I w . w . % yu O = o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ° ° o // w ° 0 0 0 0 0 0 0 0 ° 0 0 0 0 0 v ° v ° odw /� Z p w w w w w g g g w u w w w w w s �/' p ¢ a ° Zp w w w w w g w w uYi a Vsi m w of m z a a a a i a z z ao ° ° a a a a < z z z a x o o o z w w ° ° m 1 -. is -. Z. Z. Z cn Z. ��/ m o w o . . . . o w w r65 5�ul m�05 M LL 2 .°'� LL LL LL LL ° ° w a w ? w LL LL LL LL LL LL w w w o w o _ a ttII¢ ¢ ¢ ¢ arc. rc i�/�i m z . n o 25 a s � 8 8 8 8 S $ 8 lk w # r 8 N 8 8 0 8 8 8 8 8 0 8 8 S / 8 a 8 8 �� 8888 4 ---- , I $ 8 8 8 8 $ 8 11 A i 8 � 8 w w nr w yr N - a a 0 0 y ¢ � 3 0 0 o ❑ - a 4? w w y w y o 0 / v / �; o_ o_ 0 0 0 0 0 ❑ o � ❑ � � " 26 This page left blank intentionally. 27 COUNCIL MEETING DATE: ITEM ..........---................. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: TRANSPORTATION DEMAND MANAGEMENT IMPLEMENTATION AGREEMENT WITH WSDOT POLICY QUESTION: Should the Council authorize the Mayor to enter into an agreement with the Washington State Department of Transportation(WSDOT)allowing the State to reimburse the City its share of the technical assistance funding for implementing the State Commute Trip Reduction(CTR)law? COMMITTEE: Land Use&Transportation Committee MEETING DATE: Nov.4, 2019 CATEGORY: Z Consent F-1 Ordinance E:1 Public Hearing 0 City Council Business El Resolution El Other STAFF REPORT BY: Sarady Long, Sr. Transportation Planning Engineer gZ DEPT: Public Works ...................................................-.-........................... .................. ............. Attachments: Staff Report Options Considered: 1. Authorize the mayor to enter into an agreement with WSDOT to accept state CTR technical funds in amount of$77,738 for the 2019—2023. 2. Do not authorize the Mayor to enter into an agreement with WSDOT and implement CTR program as required by state law and local CTR ordinance without the State CTR technical fund. The City would need to allocate budget in the amount of$77,738 for the 2019—2023. ....................................................................--..................................................... ............ MAYOR'S RECOMMENDATION: Mayor recommends forwarding Options 1 to the November 19,2019 Council Consent Agenda for approval. 7 MAYOR APPROVAL: `7 DIRECTOR APPROVAL: Vinuaitti(e co'Acil —[nitial/Date Initial/Date initial/Date COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the November 19, 2019 consent agenda for approval. Mark KoEgang,Committee Chair Jesse Johnson, Committee Member Hoang Tran,Committee Member !!!!!!!M PROPOSED COUNCIL MOTION: "I move approval of the Transportation Demand Management Implementation Agreement with WSDOT to accept the state fund in the amount of$77,738, effective July 1, 2019 through June 20, 2023, and authorize the Mayor to sign said agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL 4 28 CITY OF FEDERAL WAY MEMORANDUM DATE: October 18, 2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor FROM: EJ Walsh,P.E.,Public Works Director Sarady Long, Senior Transportation Pla 'ng Engineer __ SUBJECT: Transportation Demand Management Implementation Agreement with WSDOT FINANCIAL IMPACTS: This agreement with the Washington State Department of Transportation(WSDOT)would allow the State to provide funding to the City for implementing the mandated Commute Trip Reduction(CTR) programs. BACKGROUND INFORMATION: The Washington State Department of Transportation.(WSDOT)provides funding to the City for developing and implementing the Commute Trip Reduction(CTR)programs as required by State law. The City's cur-rent Transportation Demand Management(TDM) agreement with WSDOT has expired and a new agreement is required to receive funding. The TDM program requires a four-year agreement with WSDo,r from July 1, 2019 through June 30, 20123. However, only the first two years from July 1, 2019 through June 30, 2021 are funded. The remaining two years are subjected to funds appropriation by the Washington State Legislature, once appropriated,the agreement will be amended.The purpose of the agreement is to allow the State to reimburse the City its proportionate share of the technical assistance funding. The work performed under this agreement is described in the agreement in section Scope of Work and Budget. The agreement capped funding allocation to the City at$38,869.00 for the July 1,2019 through June 30, 2021 biennium and an additional $38,869.00 for the July 1, 2021 through June 30,2023 biennium. As in the past, due to workload and expertise, the City will continue to use the funding allocation from WSDOT to contract with King County for their CTR support services. Staff will present this contract to the LUTC and Council committee as a separate agenda item. November 4,2019 Land Use and Transportation Committee Transportation Demand Management Implementation Agreement with WSDOT 29 COUNCIL MEETING DATE: ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA DILL SUBJECT: COMMUTE TRIP REDUCTION IMPLEMENTATION AGREEMENT WITH KING COUNTY POLICY QUESTION: Should the Council authorize the Mayor to enter into an agreement with King County for Commute Trip Reduction(CTR)program implementation? COMMITTEE: Land Use&Transportation Committee MEETING DATE: Nov. 19, 2019 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Sarady Long, Senior Trans. Planning Engineer DEPT: Public Works Attachments: Memorandum to the Land Use and Transportation Committee dated Nov.4, 2019. Commute Trip Reduction Implementation Agreement between King County Metro Transit and the City of Federal Way. Options Considered: 1. Authorize the Mayor to enter into an agreement with King County Metro Transit in the amount of $34,669 for Commute Trip Reduction implementation. 2. Do not authorize the Mayor to enter into an agreement with King County and hire part-time (0.50 FTE) Commute Trip Reduction Coordinator. The City will need to identify and supplement additional budget on ayearly basis to cover employee cost and program start up ..... ........... ....... MAYOR's RECOMMEN ION: - MAYOR APPROVAL: �"C DIRECTOR APPROVAL: 10122,rl C tte C ncil Initial/Date Initial/Date Initial/Date COMMITTEE RECOMMENDATION:I move to forward the proposed Agreement to the November 19, 2019 consent agenda for approval. Mark Koppang,Committee Chair Jesse Johnson,Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Commute Trip Reduction Implementation Agreement with King County, effective July 1, 2019 through June 30, 2021 with a total compensation of$34,668, and authorize the Mayor to sign said agreement." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# 30 CITY OF FEDERAL WAY MEMORANDUM DATE: October 18, 2019 TO: City Council VIA: Jim Ferrell,Mayor FROM: EJ Walsh, P.E., Director of Public Works Sarady Long, Senior Transportation Planning Engineer SUBJECT: Commute Trip Reduction(CTR)Program Implementation Agreement with King County FINANCIAL IMPACTS: The agreement with King County would be fully funded by the state technical assistance grant. For the July 1, 2019 through June 30, 2021 biennium,the City will receive$38,869.00 in technical assistance funding from the State. The agreement with King County is estimated at$34,668.00, BACKGROUND INFORMATION: The Washington State's Commute Trip Reduction(CTR)Law requires the City to plans lans and I programs to reduce Single Occupant Vehicle and Vehicle Miles Traveled commuting trips.The law only applies to major employers with one hundred(100) or more full-time employees scheduled who arrive at a single worksite between 6:00 am to 9:00 am. Over the last 20 years, the City has contracted with King County for their CTR support services to implement the CTR program. The existing agreement with King County has expired and staff proposes to enter into a new, two-year Professional Services Agreement. The work to be performed under this agreement is described in the attached Exhibit A- Scope of Work. Staff believes this is a cost-effective way to implement the mandated CTR program, as most cities have a half-time to full-time CTR coordinator. cc: Project File Day File November 4, 2019 Land Use and Transportation Committee Commute Trip Reduction Program Implementation Agreement with king County 31 Page 11 Exhibit A City of Federal Way Commute Trip Reduction (CTR) Services for Affected Employers Scope of Work Period: July 1, 2019 through June 30,2021 The King County blended rate for billable hours is $59 for 7/1/2019-6/30/2020, and$64.09 for 7/1/2020- 6/30/2021.The estimated costs for the activities and outputs shown below are established at the average of these two rate figures,which is $61.50 per hour, for the term of this agreement. Strategy 1: Program Administration Brief description Administer the program to meet state and city planning and implementation objectives and requirements. A,Administer the employer site registration and inventory record- kegping: Identify,notify, and register new sites into the program in order to prepare them for their baseline surveys.Negotiate steps for compliance with non-compliant worksites with the onboarding component. B,Maintain database and master file records on basic site information for all sites. Provide the city and WSDOT with an electronic copy of City's CTR-affected employers and ETCs, as requested by the City or required by WSDOT.Keep website updated. C. Administer, or assist the City with administering, state and Cit Activities and outputs planning and contracting processes: Perforin general update and implementation of the CTR Plan and ordinance, including development and execution of implementation contract between King County CTR Services,the City and their Administrative Work Plan; and the CTR Final Report for the biennium. Provide quarterly report information for City to complete state funds billing and reporting requirements. Meet regularly with City staff to review activities, current issues, ongoing challenges and accomplishments. Provide the City with draft responses to inquiries by state CTR committees and others, when warranted and as requested by the City. Conduct other administrative activities as needed. Potential issues and risks Outputs may be dependent on the actions of external organizations or other external factors; unresponsive sites A. 16 hours (2 sites at 8 hours each new site onboarding) Anticipated Budget B. 65.7 hours (7.3 hours per site*9 sites) Breakdown C. 48 hours(just over 2 hours per month for 24 months' admin tasks) Budget Estimate Strategy 1 TOTAL: 129.7 hours*$61.50, rounded up to nearest ten dollars =$7,977 2019-2021 Commute Trip Reduction Implementation Agreement Between King County and the City of Federal Way Page 11 of 13 32 Page 12 Strate2v 2: Employer Program Development,Engagement and Marketing Brief description Engage worksite ETCs with assistance,training, communications, resources, and information to operate successful programs. A. Training: Train all new employee transportation coordinators "(ETCs)"(at existing and new worksites)to ensure that they understand the requirements of the law, implementation strategies and their sites' performance to date.Training classes can be taken online and include basic ETC training and survey training as needed. Update and maintain informational CTR website and other training resources. B. Marketing Assistance: Assist ETCs with marketing of commute programs and ensure they meet their program information distribution requirements. C. Program Assistance: Focusing primarily on sites that have not made progress toward goal,conduct survey analyses,review program summaries and make recommendations for program improvements. D. Targeted Promotions: Identify highly congested employment areas, corridors,industries, and/or sites that have not made progress toward goals for targeted outreach. Actively work with ETCs to Activities and outputs promote alternatives to drive-alone commuting at these locations or sites. (For C and D,the number and composition of worksites for such shall be determined in consultation with city project manager,with larger worksites generally receiving more focus and time than smaller ones.) E. Information Provision: Help ETCs become a major resource to their employees by providing them with up-to-date commute information,tools for communicating with employees, turnkey commuter promotions, and opportunities to attend networking events. Send transportation-related news and announcements via email to all ETCs; coordinate and distribute electronic materials and information for promotions such as Wheel Options and Bike Everywhere Month and Day; and schedule,promote, engage speakers and invite ETCs to employer network group meetings approximately 2-3 times per year. F. Strategic Planning;Develop strategies to help ETCs communicate and promote their programs to employees and achieve success with their programs. Sites are non-responsive or unable to make resource investments in Potential issues and risks program; ETCs are not given the time to use resources available to market program to employees; sites non-responsive to events and promotions. A: 20 hours (3/hrs per site(7 ETCs) estimated for maintaining and administering four(4)online training modules or classroom Anticipated Budget training events and follow-up for new ETCs who need additional Breakdown help; and updating website and other resources) B: 27 hours (estimated at 3 hours each at 9 sites)marketing assistance C & D combined: 80 hours (9 hours per site for program 2019-2021 Commute Trip Reduction Implementation Agreement Between King County and the City of Federal Way Page 12 of 13 33 Page 13 assistance and up to(4) promotions E: 32 hours (2 hrs/9 sites per month information and 1 network group meeting per year(2 yrs) at 7 hours each) F: 27hours (2 hours per site for strategic planning) Budget Estimate Strategy 2 TOTAL: 186 hours*$61.50 per hour=$11,439 Strategy 3: Program measurement and reporting(survey or alternate and employer program reports) Track and notify employers of surveying and reporting requirements, Brief description gather and manage survey and program report data, and provide technical assistance for and administration of measurement/reporting activities and program review/modification as warranted. Assist site representatives with: (1) baseline survey and initial program development, for new sites; (2) ongoing survey and program reporting for existing sites; and (3)for worksites not making progress toward goal,review of the existing program and recommendations for program modifications to improve performance as warranted for existing sites. This strategy includes sending survey and program notifications to all Activities and outputs sites; reviewing and administering extensions and exemptions requests; and setting up and assisting sites with paper and online surveys and program reporting. Receive program report submittals and manage/organize program report data. Negotiate steps for compliance with non-compliant worksites. Maintain or edit report formats as needed; database; and keep master file records on all sites. Provide survey results and program reporting information to the city/state and worksite. Potential issues and risks Timely processing of survey and report data by WSDOT and accuracy of tools and data;unresponsive sites; ETC turnover Estimated at: 1) 16 hours (2 sites g 8 hours/site) Anticipated Budget 2) 180 hours(10 hours for surveys and 10 hours for programs for Breakdown 9 sites) 3)52 hours (9 NG/NP sites g 6 hours each,minus 1.5 hrs general) Budget Estimate Strategy 3 TOTAL: 248 hours at$61.50 =$15,254 Total CTR-Affected $34,668 Budget Amount-Not to Exceed 2019-2021 Commute Trip Reduction Implementation Agreement Between King County and the City of Federal Way Page 13 of 13 34 This page left blankintentionally. 35 COUNCIL MEETING DATE: November 19,2019 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA ILL SUBJECT: CITY CENTER ACCESS PHASE I ENVIRONMENTAL PROCESS UPDATE—PREFERRED ALTERNATIVE POLICY QUESTION: Should the Council Adopt a Preferred Alternative for the City Center Access Phase I Environmental Process Update? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Nov 4, 2019 CATEGORY: M Consent F-1 Ordinance E] Public Hearing E] City Council Business El Resolution ❑ Other STAFF REPORT BY: Rick Perez, P.E., City Traffic Engineer DEPT: Public Works ............... Attachments: Land Use and Transportation Committee memo dated November 4, 2019 Options Considered: 1) Authorize staff to adopt the preferred alternative of S. 320"Street and S. 324t'Street Interchange modification with grade separated ramps and roundabouts for the City Center Access Phase I Environmental Process Update. 2) Do not authorize staff to adopt the preferred alternative and provide direction to staff. . ... .... ................ ............................ MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option I to the November 19,2019 City Council Consent Agenda for approval. MAYOR APPROVAL: DIRECTOR APPROVAL: tZ 10tZ&1(5 oinmitt C n ii —Initial/Date nidal/ to Initial/Date COMMITTEE RECOMMENDATION: I move to forward Option I to the November 19, 2019 consent agenda for approval. 'Mark KogEang,Committee Chair Jesse Johnson,Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION: "I move to adopt S. 320'h Street and S. 324' Street Interchange modification with grade separated ramps with roundabouts as the preferred alternative for the City Center Access Phase I Environment Process Update" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: El APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading El MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED-12/2017 RESOLUTION# 36 CITY OF FEDERAL WAY MEMORANDUM DATE: November 4, 2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor FROM• EJ Walsh, P.E.,Director of Public Works Rick Perez, P.E., City Traffic Engineer SUBJECT: City Center Access Phase I Environmental Process Update—Adoption of a Preferred Alternative Financial Iffipacts, The City Center Access Phase I Environmental Process Update is funded under the Capital Project budget in the amount of$2.422 million in the combined 2019 and 2020 budgets through REST, Traffic Impact Fees and 2016 General Funds. Background Information: The City Center Access Phase I Environment Process was restarted in 2017 to address the congestion in the City Center as a result of continued growth. Anticipated future growth and development in the City Center are expected to worsen the existing strain,resulting in unacceptable levels of delays even with the expansion of alternative transportation modes such as mass transit. The project team,consisting of various partners including Federal Highway Administration(FHWA), Washington State Department of Transportation(WSDOT), Sound Transit,Puget Sound Regional Council(PSRC),King County-Roads, King County Metro Transit,Pierce Transit,Muckleshoot Tribe, Snoqualmie Tribe, South King Fire Department, and Federal Way Police,developed the project purpose and need by engaging the community and seeking input. The goal of the project is to improve quality of life and City's economic vitality by improving mobility for all modes,maintaining or improving access to and from the City Center and providing opportunities for traffic to travel around rather than through the city core.The project team also engaged the public via neighborhood meetings, open houses (in-person and online),business meetings, and tabling events for over two years, seeking public input throughout the entire process. The project team analyzed if local improvements could help meet the project goals as required by WSDOT policy. It was concluded that local improvements would not alleviate the congestion and meet the project goals, which led to looking at interchange modifications at both S3 312Th Street, S. 320th Street, and S 324th Street. Ultimately,the interchange modification at S. 312'Street was eliminated as a result of conflict with the Sound Transit Federal Way Link Light Rail extension, lack of public support, and cost of the improvements. The project team studied ten different variations of S. 320'Street and S 324'Street interchange modifications. After technical review, soliciting and receiving public input, receiving input from various technical stakeholders (WSDOT,PSRC,Transit Agencies, etc.)the S. 320th Street and S. 324th Street interchange modification with grade separated ramps with roundabouts scored the highest rating among all ten alternatives. Therefore, the project team and City staff recommend the S.320" Street and S. 324'h Street interchange modification with grade separated ramps with roundabouts. Rev.6/2019 37 COUNCIL MEETING DATE: November 19,2019 ITEM 9: .............................- ........................................................................................................................................................................................................................................................................................ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ORDINANCE:Assessment of Surface and Stormwater Utility System Development Charges; and adding a new chapter to'Title 19 FWRC. POLICY QUESTION: Should City Council adopt a proposed ORDINANCE relating to the assessment of Surface and Storrnwater Utility System Development Charges; and adding a new chapter to Title 19 FWRC. COMMITTEE: Land Use and Transportation Committee MEE'T'ING DATE:Nov 4,2019 CATEGORY: El Consent Z Ordinance ❑ Public Hearing El City Council Business [:] Resolution E] Other STAFF REPORT BY: Theresa Thurlow, P.E., SWM Division Manager DEPT: Public Works .................... ..........................I.............-........................................... Attachments: Staff Report Ordinance Options Considered: 1. Adopt the proposed ordinance 2. Do not adopt the proposed ordinan.c..e....a.I...n. d... provide direction to Staff. . ... ...... ... ............... MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option I to the November 19,2019 City Council Consent Agenda for approval. MAYOR APPROVAL: DIRECTOR APPROVAL: to[-7-bill Committee Council C Initial/Date Initial/Date Initial/Date COMMITTEE RECOMMENDATION: I move to forward the proposed ordinance to First Reading on November 19, 2019. Mark Ko22ang, Committee Chair Jesse Johnson, Committee Member Hoang Tran,Committee Member M PROPOSED COUNCIL MOTION(S): FIRST READING OF ORDINANCE (NOVEMBER 19,2019): "1 move to forward approval of the ordinance to the December 3, 2019 Council Meeting for enactment. 11 SECOND READING OF ORDINANCE(DECEMBER 3,2019): "1 move approval of the proposed ordinance. " (BELOW TO BE COMPLETED BY CITY CLERKS )ffjCt,)_ COUNCIL ACTION: El APPROVED COUNCIL BILI—q ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading El MOVED"r0 SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION 4 38 CITY OF FEDERAL WAY MEMORANDUM DATE: November 4, 2019 TO: City Council VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director Theresa Thurlow, P.E., Surface Water Division Manager Proposed ORDINANCE relating to the assessment of Surface and Stormwater Utility SUBJECT. System Development Charges; and adding a new chapter to Title 19 FWRC. FINANCIAL IMPACTS: To date, the City has not assessed a Surface Water Utility System Development Charge (SDC) and the cost associated with system capacity has been born by the rate payers. The purpose of an SDC is to share the cost of public facility improvements that are reasonably related to the service demands and needs of new development and re-development. The proposed Ordinance will distribute the costs associated with expansion of, and a growing demand on, the City's stormwater system by assessing a fee on new development or re-development prior to connection of their private stormwater infrastructure to the City's stormwater system. All charges collected under this assessment will be deposited into the Surface Water Utility revenue fund. BACKGROUND INFORMATION: The City is proposing a text amendment to Federal Way Revised Code (FWRC) Title 19, Division 111, Mitigation and Fees, relating to the collection of system development charges for connecting to the City's stormwater conveyance system. During the financial analysis of the Surface and Stormwater Utility's rate and rate structure, the City's Consultant recommended the City assess a system development charge on development that creates additional demands and needs for public facilities. The proposed text amendment to FWRC Title 19 would add the requirement for an SDC to be assessed when new development or re-development increases the total impervious surface area of a site. The City's stormwater drainage system is a series of catch basins, pipes, ponds, and vaults. The size and type of this infrastructure is based on the amount of runoff calculated at the time of development. If there is a change in the amount of rainfall runoff into the public drainage system as a result of new or altered impervious surfaces, the public system may not be adequate to handle the new demands. The purpose of the proposed amendment is to distribute the costs associated with expansion of, and a growing demand on, the City's stormwater system by assessing a fee on new development or re-development prior to connection of their private stormwater infrastructure to the City's stormwater system, The SDC shall be paid prior to building permit, land use approval, short subdivision or subdivision approval, or any other permit 39 November 4,2019 Land Use and Transportation Committee Proposed ORDINANCE—Surface and Stormwater Utility System Development Charges Page 2 allowing development within the City. The proposed amendment is planned to be assessed on development within the City of Federal Way, beginning in 2020. SDCs shall be included within the 2020 City of Federal Way Fee Schedule and will be calculated as a dollar amount per Equivalent Service Unit (ESU). For the purposes of assessing an SDC, ESUS will based on the total increase in impervious surface area included within the City Approved Development Plans. The annual SDC rate shall be included within the 2020 City of Federal Way Fee Schedule. The SDC for 2020 shall be $981.00 per ESU. The SDC will be reviewed each year and any changes in the SDC rate shall be published in the City of Federal Way Fee Schedule. All development, which includes redevelopment, in the city that increases impervious surfaces will be assessed an SDC. The actions that have occurred and the anticipated timeline for completion of the code amendments process are shown below: 1. Consultant Study July 2018 to December 2019 2. Public Notice of Planning Commission Public Hearing September 27, 2019 3. Planning Commission discussions October 2, 2019 4. SEPA—Non-project action exempt under WAC 197-11-800(19)(b) 5. Planning Commission Public Hearing—October 16, 2019 6. Continuance of Planning Commission Public Hearing Special Session—October 30, 2019 7. 21 Day Appeal Period Ends—November 6, 2019 8. Land Use/Transportation Committee Public Meeting November 4, 2019 9. City Council Public Meeting 1"Reading of Ordinance November 19, 2019 10. City Council Public Meeting 2nd Reading of Ordinance December 3, 2019 11. Notice in Newspaper December 6, 2019 12. Ordinance Effective January 1, 2020 Based on the above consultant and staff analysis and decisional criteria, the Mayor recommends the approval of the proposed amendment to FWRC Title 19, "Zoning and Development Code", Division 111, "Mitigation and Fees", to add a new Chapter, "Surface and Storm Water Utility System Development Charge." 40 ORDINANCE NO. AN ORDINANCE of the City of Federal Way, Washington, relating to the assessment of Surface and Stormwater Utility System Development Charges; and adding a new chapter to Title 19 FWRC. WHEREAS, the City recognizes the need to periodically modify Title 19 of the Federal Way Revised Code ("FWRC"), "Zoning and Development Code," in order to conform to state and federal law, codify administrative practices, clarify and update zoning regulations as deemed necessary, and improve the efficiency of the regulations and the development review process; and WHEREAS, this ordinance, containing amendments to development regulations and the text of Title 19 FWRC, has complied with Process VI review, Chapter 19.80 FWRC, pursuant to Chapter 19.35 FWRC; and WHEREAS, it is in the public interest for the City Council to adopt a new Chapter that establishes development regulations for collection of Surface and Stormwater System Development Charges on development within the City of Federal Way that creates additional demand and need for changes to the stormwater utility infrastructure; and WHEREAS, the Surface Storm Water Utility conducted a rate study (on file with the Federal Way Public Works Department) that incorporated an analysis regarding the need for a Surface and Stormwater System Development Charge; and WHEREAS, the study determined that the City's stormwater drainage system is a series of catch basins, pipes, ponds, and vaults that are impacted by development that increases impervious surface area or changes pervious surface areas. These changes result in increased Ordinance No. 19- Page 1 of 11 Rev 2/19 LU 41 rainfall runoff that creates additional demand and need on the City's stormwater drainage system; and WHEREAS, the rate study recommended the implementation of a Surface and Stormwater System Development Charge; and WHEREAS, the Surface and Stormwater System Development Charge is for the purpose of recovering a fair share of the costs of additional demand; and WHEREAS, without the System Development Charge, the Surface and Stormwater Utility rate payers would unfairly bear the burden of additional demand on the drainage system as a result of development; and WHEREAS, RCW 35.92.025 authorizes cities to assess charges to property owners seeking to connect to the City's sewerage system; and WHEREAS, under Chapter 35.67 RCW, the definition of systems of sewerage includes surface and stormwater facilities; and WHEREAS, the purpose of a System Development Charge is to share the cost of public facility improvements that are reasonably related to the service demands and needs of new development; and WHEREAS, the Planning Commission conducted a public workshop on these code amendments on October 2, 2019, and WHEREAS, the Land Use & Transportation Committee of the City Council of the City of Federal Way conducted a study session on these code amendments on November 4, 2019; and WHEREAS, this non-project action has been determined to be SEPA exempt under WAC 197-11-800(19) as a procedural action that contains no substantive changes respecting the use or modification of the environment; and Ordinance No. 19- Page 2 of 11 Rev 2/19 LU 42 WHEREAS, the Planning Commission properly conducted a duly noticed public hearing on these code amendments on October 16, 2019, and continued on October 30, 2019 and forwarded a recommendation of approval to the City Council; and WHEREAS, the Land Use & Transportation Committee of the Federal Way City Council considered these code amendments on November 4, 2019, and recommended adoption of the text amendments as recommended by the Planning Commission; and WHEREAS, the Federal Way City Council finds it is in the best interest of the public to enact and impose a Surface and Stormwater System Development Charge. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Findings. The City Council of the City of Federal Way makes the following findings with respect to the proposed amendments. (l) These code amendments are in the best interest of the residents of the City and will benefit the City as a whole by fairly distributing the costs associated with a growing demand on the City's stormwater system by assessing a charge to new development or re-development that increases impervious surfaces or alters pervious surfaces resulting in increased rainfall runoff. (2) These code amendments comply with Chapter 36.70A RCW, Growth Management. (3) These code amendments are consistent with the intent and purpose of Title 19 FWRC and will implement and are consistent with the applicable provisions of the Federal Way Comprehensive Plan ("FWCP"). (4) These code amendments bear a substantial relationship to, and will protect and not adversely affect, the public health, safety, and welfare. (5) These code amendments have followed the proper procedure required under the FWRC. Ordinance No. 19- Page 3 of l l Rev 2/19 LU 43 Section 2. Conclusions. Pursuant to Chapter 19.80 FWRC and Chapter 19.35 FWRC, and based upon the recitals and the findings set forth in Section 1, the Federal Way City Council makes the following Conclusions of Law with respect to the decisional criteria necessary for the adoption of the proposed amendments: (l) The proposed FWRC amendments are consistent with, and substantially implement, the following Federal Way Comprehensive Plan goals and policies: CFGI Annually update the Capital Facilities Plan to implement the FWCP by coordinating urban services, land use decisions, level of service standards, and financial resources with a fully funded schedule of capital improvements. CFP 1 Provide needed public facilities and services to implement the FWCP. CFP7 Maximize the use of existing public facilities and promote orderly compact urban growth. CFG2 To meet current needs for capital facilities in Federal Way, correct deficiencies in existing systems, and replace or improve obsolete facilities. CFG3 Provide capital facilities to serve and direct future growth within Federal Way and its Potential Annexation Area as they further develop. CFP 13 Provide the capital facilities needed to serve the future growth anticipated by the FWCP. CFP 16 Plan and coordinate the location of public facilities and utilities in advance of need. CFPG4 Provide adequate funding for capital facilities in Federal Way to ensure the FWCP vision and goals are implemented. CFP22 Manage the City of Federal Way's fiscal resources to support providing needed capital improvements. Ensure a balanced approach to allocating financial resources between: (a)major maintenance of existing facilities; (b) eliminating existing capital facility deficiencies; and (c)providing new or expanding existing facilities to serve new growth. Ordinance No. 19- Page 4 of l l Rev 2/19 LU 44 CFPG6 Manage the Surface Water Utility in a manner that makes efficient use of limited resources to address the most critical problems first, and which expresses community values and priorities. CFP34 The utility's funds and resources shall be managed in a professional manner in accordance with applicable laws, standards, and City financial policies. CFP35 The utility shall remain a self-supporting enterprise fund. CFP36 The utility Capital Improvement Program (CIP) will provide funding for the following types of projects: (a) Projects needed for renewal/replacement or additions to current infrastructure and facilities. CFP37 To the extent of funding limitations, the CIP shall be sustained at a level of service necessary to implement cost effective flood control mitigation; meet water quality policies; maintain system integrity; provide required resource stewardship and protection; and meet federal, state, and local regulations. CFP38 The utility will continue to strive to minimize the use of loans to fund necessary capital improvements, and will generally operate on a "pay-as-you-go basis." However, low interest loans (i.e. Public Works Trust Fund) and/or grants will be used to leverage local funds when feasible. (2) The proposed FWRC amendment bears a substantial relationship to the public health, safety, and welfare because it enables the Surface and Stormwater Utility to apply a long-range approach to the financing of necessary facilities to ensure continued operation of the drainage infrastructure and reduces the likelihood of flooding and environmental degradation as a result of an overburdened system. (3) The proposed amendment is in the best interest of the public and the residents of the City of Federal Way because it fairly distributes the costs associated with a growing demand on the City's stormwater system by assessing a charge to new development or re-development that increases impervious surfaces or alters pervious surfaces resulting in increased rainfall runoff. Ordinance No. 19- Page S of l l Rev 2/19 LU 45 Section 3. A new chapter of the Federal Way Revised Code is hereby created, Chapter 19.96, to read as follows: Chapter 19.96 Surface and Stormwater Utility System Development Charges. 19.96.010 Purpose and intent. The city council has determined that it is in the public interest to enact and impose Surface and Stormwater Utility System Development Charges (SDC) for the purpose of recovering the equitable share of the cost of impacts to the City of Federal Way Surface and Stormwater Utility facilities that result from development that increases impervious surfaces or changes pervious surfaces resulting in an increase in rainfall runoff. 19.96.020 Definitions. The following words and terms shall have the following meanings for the purposes of this chapter. Terms otherwise not defined herein shall be defined pursuant to Chapter 19.05 or given their usual and customary meaning. "Equivalent Service Unit (ESU)" means the average amount of impervious surface area on single-family residential parcels within the City of Federal Way. impervious surface area includes the single-family residence, driveway, walkway, paved areas, and other surfaces that do not allow penetration of stormwater runoff into the ground. The ESU value for the City of Federal Way has been calculated to be 3,200 square feet. "Impervious surface area" means the non-vegetated surface area that either prevents or retards the entry of water into the soil mantle as under natural conditions prior to development and/or that causes water to run off the surface in greater quantities or at an increased rate of flow from the flow present under natural conditions prior to development. Common impervious surfaces Ordinance No. 19- Page 6 of'11 Rev 2/19 LU 46 include, but are not limited to, roof tops, walkways, patios, driveways, parking lots or stormwater areas, concrete or asphalt paving, gravel roads, packed earthen materials, and oiled, macadam or other surfaces that similarly impede the natural infiltration of stormwater. "Redevelopinent" for the purpose of assessing SDCs means a site that is already substantially developed (i.e., has thirty-five percent or more of existing hard surface coverage), the creation or addition of hard surfaces; the expansion of a building footprint or addition or replacement of a structure; structural development including construction, installation or expansion of a building or other structure; replacement of hard surface that is not part of a routine maintenance activity. 19.96.030 System Development Charges methodology and applicability. (1) System Development Charges (SDCs) are one-time fees that will be paid at the time of development and are intended to recover a share of the cost of system capacity needed to serve growth. No building permit, land use approval, short subdivision or subdivision approval, or any other permit allowing development within the city shall be granted except upon payment of the SDC required under this chapter. The annual SDC rate shall be included within the 2020 City of Federal Way Fee Schedule and will be calculated as a dollar amount per ESU. The SDC will be reviewed each year and any changes in the SDC rate shall be published in the City of Federal Way Fee Schedule. All development, which includes redevelopment, in the city that increases impervious surfaces will be assessed an SDC. (2) SDCs do not include permit fees, application fees, the administrative fee for collecting and handling SDCs, or any other charge, fee, or tax imposed or required by the FWRC or any other entity. (3) The SDC for 2020 shall be $981.00 per ESU. Ordinance No. 19- Page 7 of 11 Rev 2/19 LU 47 19.96.040 Assessment of System Development Charges. (1) For the purposes of assessing an SDC, development of a single-family detached dwelling unit parcel as a single-family detached dwelling unit shall be assessed an SDC of one ESU, regardless of lot size or total square footage of new impervious surface area. (2) For all other development, ESUS will be based on the total increase in square footage of impervious surface area. The total increase in square footage of impervious surface area will be identified at the time of the development review. (3) Assessed SDCs shall be paid to the SWM SDC account prior to connection of private stormwater infrastructure to the City's public drainage system. 19.96.050 Deposit and use of System Development Charge funds. (1) All monies obtained pursuant to this chapter shall be segregated, credited, and deposited to the credit of the storm and surface water utility. The monies deposited shall be expended only for administering, operating, maintaining, or improving storm and surface water facilities, including, but not limited to, all or any part of the cost of administering, planning, permitting, designing, financing, acquiring, constructing, maintaining, repairing, replacing, improving, or operating present or future storm and surface water facilities and/or property owned by the utility. Monies shall not be transferred to any other funds of the city except to pay for expenses directly attributable to the storm and surface water utility. (2) in the event that bonds or similar debt instruments are or have been issued for the advanced provision of public improvements for which monies obtained pursuant to this chapter may be expended, said monies may be used to pay debt service on such bonds or similar debt instruments to the extent that the facilities or improvements provided are consistent with the requirements of this section and are used to serve development and redevelopment. Ordinance No. 19- Page 8 of l l Rev 2/19 LU 48 19.96.060 Administrative guidelines. The public works director is hereby authorized to adopt internal guidelines for the administration of SDCs, which may include the adoption of a procedures guide for SDCs. 19.96.070 Annual adjustment. Beginning January 1, 2021, and for every year thereafter, the SDC shall be adjusted by the annual change in the June CPI for the Seattle area. 19.96.080 Administrative fee. (1) There shall be a fee for the administration of the SDC program in an amount equal to five percent of the amount of the total assessed SDC. The administrative fee shall be deposited into an administrative fee account to the credit of the surface and stormwater utility. Administrative fees shall be used to defray the cost incurred by the city in the administration and update of the SDC program. (2) The administrative fee, which is in addition to the assessed SDC, shall be paid by the applicant at the same time as the SDC. 19.96.090 Appeals. A person aggrieved by a decision of the public works director regarding the applicability or amount of SDCs to any development required under the provisions of this chapter may appeal the decision to the city's hearing examiner using Process IV, Chapter 19.70 FWRC, within 14 calendar days of the issuance of the SDC decision. in those cases where the proposed development activity may require a hearing under the authority of other chapters of this code, the hearings may be combined. Ordinance No. 19- Page 9 of l l Rev 2/19 LU 49 19.96.100 Existing authority unimpaired. Nothing in this chapter shall impair or preclude the city from requiring the applicant or the proponent of a development activity to mitigate the development impacts and/or adverse environmental impacts of a specific development pursuant to any provision of the FWRC, the State Environmental Policy Act, Chapter 43.21C RCW, and/or any other applicable federal, state, or local law, regulation, or standard based on the environmental documents accompanying the underlying development approval process, and/or Chapter 58.17 RCW, governing plats and subdivisions, so long as the exercise of such authority is consistent with the provisions of Chapters 43.21 C and 82.02 RCW. Section 4. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to any other persons or circumstances. Section 5. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 6. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 7. Effective Date. This ordinance shall be effective five (5) days after passage and publication as provided by law. Ordinance No. 19- Page 10 of`J 1 Rev 2/19 LU 50 PASSED by the City Council of the City of Federal Way this day of 20 CITY OF FEDERAL WAY: JIM FERRELL, MAYOR ATTEST: STEPHANIE COURTNEY, CMC, CITY CLERK APPROVED AS TO FORM: J. RYAN CALL, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 19- Page 11 of`J 1 Rev 2/19 LU 51 ..................111--1.1.............-.1----.............-.1-1-1-1.............. .................................. ........... .......... COUNCIL MEETING DATE: November 19,2019 ITEM .......................... ..................................... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ACCEPTANCE OF GRANT OFFERED BY STATE DEPARTMENT OF COMMERCE; E2SHB 1923 POLICY QUESTION: Should the City of Federal Way accept a State Department of Commerce grant in the development of its Housing Action Plan? COMMITTEE: Land Use and Transportation MEETING DATE: Nov 4,2019 CATEGORY: Z consent ❑ Ordinance ❑ Public Hearing [:] City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Doe Hanson, Planning Manager DEPT: Community Development ............................................... ............. ........... .....................- Attachments: Staff Report to Accept Funds. Options Considered: 1. Accept the grant for$100,000 to complete a Housing Action Plan for the City 2. Not accept the grant .................... ........--........... ........................................................ ...... .........................-.11.1............ ....... MAYOR'S RECOMMEND ,M'ION: Accept Grant from Dept. of Commerce from Legis.Action E2SHB 1923 MAYOR APPROVAL: DIRECTOR APPROVAL: 011 � �/0 , 3 )jbv� / 27 C 11111ittc coupelf- Initial/Date Initial/Dat Initial/Date COMMITTEE RECOMMENDATION: I move to accept monies from the State Department of Commerce in creating a City Housing Action Plan to the November 19, 2019 Council Consent agenda. Council Member Mark Koppang Council Member Jesse Johnson Council Member Hoang Tran Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval to accept monies from the State Department of Commerce for Development of'a City Housing Action Plan. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 7 APPRovED COUNCIL BILL 4 El DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE 4 REVISED- 4/2019 RESOLUTION# 52 41k CITY OF Federal Way LAND USE AND TRANSPORTATION COMMITTEE STAFF REPORT DATE: November 4, 2019 To: LUTC Chair,Mark Koppang FROM: Brian Davis, Community Development Directorb7-1- Robert"Doc"Hansen,Planning Manager 110e SUBJECT: Request to Apply for State E2SIIB 1923 Funds I. Introduction In the last State legislative session,the Senate and House of Representatives passed a bill authorizing the State's Department of Commerce to distribute five million dollars ($5,000,000)to cities in the State planning under the Growth Management Plan to either adopt various land use actions or a Housing Action Plan, actions of which are designed to enhance residential building capacity. A grant in the amount of$100,000 was awarded by the Department of Commerce to the City of Federal Way to develop a Housing Action Plan, and create a model for determining regional housing need and distribution. II. Request Amongst a number of activities that are eligible for funding under this bill include researching and developing goals and policies for creation of an active Housing Action Plan. The City is responsible for review and update of its current Comprehensive Plan in 2023. One of the elements of the Comprehensive Plan required by the Growth Management Act includes a Housing Element. The activities and policies adopted by this effort can, and will, be used to develop this required element. The staff within the Department of Community Development,under direction from Council applied for, and received a grant of approximately$100,000, monies of which will go to the City for: • Administration of the grant, • Project Housing needs within the City and the South King County region, • Evaluate the City of Federal Way Comprehensive Plan and its policies addressing City's housing needs • Allocation of approximately$20,000 towards the development of a South King County distribution model with five other jurisdictions to identify specific housing needs within subareas of the region, and • Adoption of a plan agreed upon by City Council. The Mayor recommends approval for the acceptance of the grant awarded by the DOC for the completion of a Housing Action Plan. 53 .............. .............. COUNCIL MEETING DATE: November 19, 2019 ITEM#: ............. ............ ................ ............. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ACCEPTANCE OF 10%PETITION To ANNEX A PORTION OF THE URBAN GROWTH AREA INTO THE CITY OF FEDERAL WAY POLICY QUESTION: Should the City of Federal Way accept, deny, or modify the 10% petition for annexation of property within its designated Urban Growth Area located north of 320' Street,west of 32"d Ave S.,south of 316" street and east of 1-5? COMMITTEE: Land Use and Transportation MEETING DATE: Nov 4,2019 CATEGORY: Z consent 0 Ordinance E] Public Hearing E] City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Doc Hansen, Planning Manager DEPT: Community Development .............. Attachments: Staff Report to Accept 10% Petition for Annexation Options Considered: 1. Accept the Petition; 2.Amend the Petition for acceptance 3. Not accept the Petition ............. ............. ............._ , .1-1................. .................... MAYOR'S RECOMMEND '"ION: Accept the 10 % Petition for Annexation of area described in staff report MAYOR APPROVAL: DIRECTOR APPROVAL: 10125-Aq C Mittee Cyt it Initial/Date 1 1a]/Date Initial/Date COMMITTEE RECOMMENDATION'. I move to accept the 10%petition for annexation oj'staff described property to the November 19, 2019 Council Consent agenda. Council Member Mark Koppang Council Member Jesse Johnson Council Member Hoang Tran Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to accept the Intent to Annex petition for annexation of the property described in staff report to permit petitioner to present a 60%petition to the Council for land as presented. (BEI-OW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: 1:1 APPROVED COUNCIL URAL# El DENIED First reading F1 TABLED/DEFERRED/NO ACTION Enactment reading El MOVED TO SECOND READING(ordinances only) ORDINANCE# RFVISL;I)- 4/2019 RESOLUTION# 54 CITY OF Federal Way LAND USE AND TRANSPORTATION COMMITTEE STAFF REPORT DATE: November 4, 2019 To: LUTC Chair,Mark Koppang FROM: Brian Davis, Community Development Director Robert"Doc"Hansen, Planning Manager SUBJECT: Request to Accept Petition for Annexation I. Financial Impact The approval of the petition presented will not cost the City any additional funds. If the City decides to annex the property described in the report,the City will be obligated to provide public services to the annexed area, and it will receive tax benefits from the developed or undeveloped land. More detailed analysis of cost to the City will be provided in further reports should the City decide to review the potential submittal of petition of property owners owning 60 percent the value of the land proposed to be annexed. 11. Background On September 26, 2019,the City received a"Notice of Intent to Annex"petition from William and Patti Pruett(Exhibit A). The Notice of Intent for Annexation constitutes the 10 percent of land value of the proposed annexation,that which is necessary to request annexation through the petition method for annexation under RCW 35A.14.120. The property proposed for annexation is located north and adjacent to 3201h Street,west and adjacent to 32,d Avenue South, east of 1-5, and south of 3161h Street(Exhibits B and Q. The property is just over 21 acres. A previous owner, Mr. Jackson, also filed a Notice of Intent to Annex these parcels on September 8, 2000. Council accepted the petition but it was withdrawn. Toyer Strategic Consulting on behalf of William Pruett, is the agent for the proposal indicating that"site- specific site- if spec le development applications may be filed in the future." Staff conducted a Design Review Committee (DRC)meeting for the Pape Group, a company that sells and services Kenworth vehicles, which is interested in developing the property, if annexed.The land has been given a pre-annexation designation of "Community Business"within the Federal Way Comprehensive Plan (FWCP), and zoning within the Federal Way Revised Code (FWRC). The company requested the DRC to begin application if, and when, the annexation is approved. LUTC Staff Report November 4,2019 Request to Accept Petition for Annexation Page I of 4 55 III. Property Information The total area proposed for annexation is 21.44 acres.Following is abreakdown of tax parcel numbers and sizes of each parcel inthe annexation area. TaxPareelN ber Size(in acres) 092104 9028 5.26 092104 9139 9.15 092104 9316 0.36 092104 9187 2.09 092104 9140 2.28 092104 9160 1:96 092104 9206 0.34 21.44 acres Access to the proposed annexation area is from South 320"' Street,South 316"' Street,and 32°a Avenue South. South 3201h and 316"' Streets are improved rights-of-way. Thirty-second Avenue South borders the annexation areaontheeast. It isacurrently unimproved public right-of-way with varying width(from60 feet onthenorth to 30 feet onthe south). The property is currently pre-designated as "Community Business"in the FWCP. FWRC 1.35.020(b), states, "the area annexed to the city shall retain the comprehensive plan classification,"Therefore, if annexed, the property would be zoned"Community Business." Existing uses in the proposed annexation areas are shown on Exhibit C and described as follows: Name of Property Owner Parcel Number Acres Land Use William&Patti.Pruett Trust A. 092104 9028 5.26 Single Family Rouse Randgroup,LLC B. 092104 9139 9.15 Vacant Randgroup,L,L,C C. 092104 9316 0.36 Vacant Squaw Peak Properties, LLC D. 092104 9187 2.09 Duplex Barbara Greer E. 092104 9140 2.28 Single Family House Brikirandeep Singh F. 092104 9160 1.96 Single Family House Judy James G. 092104 9206 0.34 Vacant Approximately nine acres adjacent to 1-5 in the southwestern portion ofthe site had previouslybeen cleared and graded without required county and statepermits in 2000. A portion of the disturbed area included a wetland and slopes. This violation has been resolved; however,the proposed annexation area has steep slopes and erosion hazards located along the westerly portion ofthe property adjacent to 1-5. This portion of the property also contains a very large wetland,which is located along the base of the slopes adjacent to 1-5,based on King County records. A wetland study will be required of any applicant proposing development on the property. LUTC Staff Report November 4,2019 Request to Accept Petition for Annexation Page 2 of 4 56 IV. Petition Annexation Process State law provides sixdifferent annexation methods. As with previous City annexations,the subject annexation process will utilize the direct petition method,as outlined below: (1) The applicant meets with City Officials and staffto discuss the annexation process and the boundaries of the area to be annexed. (2) The firstpetition calledthe Notice oflniention toPefifionfi)rAnnexation(I O%petition level)is prepared and circulated by the applicant among all affected property owners, and the signatures on the petition are validated and certified sufficient by the City Clerk. (3) The City Council holds amecting and decides whetherto acceptthe proposed annexation,and if so,under whatconditions.Adecision'to accept"theannexation proposal does not committhe Council to ultimately approve the annexation.It only means that the Council will allowthe proposal to proceed to the 60% petition process. This is the current point in the process. (4) If the City Council accepts the Notice ofIntention,the60%petition isprepared for the applicant to circulate for signatures in the proposed annexation area. (5) After the signatures on the 60%petition are validated, and if the City Council wishes to entertain the petition,a City Council public hearing on the petition is scheduled. (6) Afterthepublic hearing,staff submits theNotice QfIntention toAnnex,andotherrequired information,to the King County Boundary Review Board(BRB).TheBR13 holds apublic meeting to decide ifthe annexation should be approved. (7) The City's annexation ordinance is written to become effective upon approval by the Boundary Review Board, with the effective date fixed in the ordinance. V. Action Required If the Council accepts the 10%petitions and authorizes circulation of the 60%p6tition(s), several issues will be examined and addressed in a staff report to Council prior to final action on the 60%petition. The staff report will include points of review such as land use and zoning, environinentally sensitive areas, surface water drainage,transportation, and utilities. Pursuant to state law,the City Council must decide whether to accept the intention to petition for annexation; and if so,under what conditions.Council members must act on the following specific decision points at the Council meeting. Corresponding staff comments are provided. Whether or not the City will accept, reject, or geographically modify the annexation area boundaries as proposed The City would accept the annexation as indicated in the Notice of Intent to Annex. LUTC Staff Report November 4,2019 Request to Accept Petition for Annexation Page 3 of 4 57 Whether the City will require the simultaneous adoption of interim or initial comprehensive plan and zoning map designation. Pre-annexation comprehensive plan and zoning designations for the subject property was_established in 2004 as part of the City's annual update to the comprehensive plan. Pursuant to state law, such designations must be established prior to or concurrent with final annexation. Whether the City will require the assumption of all or any portion qf'existing city indebtedness by the area to be annexed. As with previous annexations, staff recommends that annexed properties be required to assume their proportionate share of City indebtedness. This share will be determined if the petition is accepted and before the 60%petition is accepted. V1. Recommendation The Mayor reconu-nends the following: 1) That the City Council accept the 10%petition and authorize circulation of the formal (60%) annexation petition; 2) That the City Council require assumption of the property's proportionate share of the City's outstanding bonded indebtedness. LIST OF EXHIBITS Exhibit A Notice of Intent to Annex Exhibit B Vicinity Map Exhibit C Aerial Photo K TapeAnnexation Process,10 Percent Petition,102419 LUTC Staff Report for Annention.don LUTC Staff Report November 4,2019 Request to Accept Petition for Annexation Page 4 of 4 58 DECLARATION We, the undersigned, are owners of real property lying outside of the corporate limits of the city of Federal Way, Washington, but contiguous thereto and designated as part of the Federal Way Urban Growth boundary. We, the undersigned, owning in excess of 10%of the total value of the area formed by our property and that between and abutting the city of Federal Way, Washington; do hereby declare our intention to circulate a petition for annexation to the city of Federal Way, Washington under the direct petition method for the area attached hereto in Exhibit A (map) and Exhibit B (legal description), It is acknowledged that this petition may consist of multiple documents filed separately. We, the undersigned, request the City assign concurrent zoning and the assumption of a proportionate share of the City's bonded indebtedness. And that zoning applied to this area be Community Business (BC) as shown on the City's pre-annexation zoning map (Comprehensive Pian, Chapter 8, Map VIII-7, page 43): a. Assumption of a proportionate share of the City's bonded indebtedness, b. Upon the effective date of annexation ordinance that the property within the annexed area be designated in the City's Comprehensive Plan as Community Business (BC) and zoned Community Business (BC). AUTHORIZATION The printed names and signatures of all persons having an interest in real property in the area formed by their property and that between and abutting the city of Federal Way whose consent is required by virtue of such interest to authorize the filing of this notice are hereto attached. Name of Property Owner Property Address or (Print Clearly) Signature of Property Owner Date Signed Assessor's Parcel Number Acres WILLIAM V. PRUETT JR&PATTI 092104-9028 5,26 A. PRUETT TRUST ¢� EACH SIGNATURE PAGE MUST CONTAIN THE DECLARATION AND CONDITIONS SO DESCRIBED ABOVE,AS WELL AS A COPY OF BOTH EXHIBITS WARNING: Every person who signs this petition with any other than his or her true name, or who knowingly signs more than one of these petitions, or signs a petition seeking an election when he or she is not a legal voter, or signs a petition when he or she is otherwise not qualified to sign, or who makes herein any false statement,shall be guilty of a misdemeanor. RECEIVED Ep SEP 2 6 2019 EXHIBIT CiNk L C)F I* M UNITY DI�w:'V�-.d._o0F�N1Lwk'V'L 59 N OTA H I Z E'D S I J M PY]A 14 Y 0 F 'J It U'S'I TI 114, W 11,1,1 A M V. 11 It U ETT, JR. A N 1) PATI'I A P R I 7 FA-f REVOCABLE LIVING TRUST The L11)(10-Signed hereby certify that they created a Revocable Living Trust, This Trust is known as: THE W11AAAM V. PRIJECTT, JR. AND PATTI A. I'MiETT REVOCABLE LIVING TRUST, dated WILLIAM V. PRI. TT, .JR. and PATTI A. PRUETT, Trustors and Trustees, reside at 31625 32"d Avenue South, the City of Auburn, State of Washington, County of King. ITIS AGREED BETWEIEN T11E PARTIES IIERETO AS FOLLOWS: Description of rust: The parties hereto desire to confirm the establishment of a Revocable Trust on this date, for the benefit of the Trustors (as husband and wife) and containing herein the following provisions: I The Trustors are designated as the Trustees to serve until both of their deaths, resignations or incompetence. Only one Trustee is required to execute any financial documents and/or transfer of real or personal property on behalf of any trust assets. 2. Upon the end of the terms of the original Trustees, CO NE WILDONER is designated as First Successor Trustee, WILLIE SUE BRANCH is designated as Second Successor Trustee. 3. Upon the death of either Trustor, the surviving spouse retains the unlimited right to the Trust. She or he also retains a general power of appointment which can be exercised by will or by lifetime transfer over the Trust property. 4 Any single Trustee/Trustor has the power and authority to manage and control, buy, sell, and transfer the trust property, in such manner as the Trustee may deem advisable, and shall have, enjoy and exercise all powers and rights over and concerning said property and the. proceeds thereof as fully and amply as though said Trustee were the absolute and qualified owner of same, including the power to grant, bargain, sell and convey, encumber and hypothecate, real and personal property (including but not limited to mortgages, deeds of trust and reverse mortgages), and the power to invest in corporate obligations of every kind, stocks, preferred or common, and to buy stocks, bonds and similar investments on margin or other leveraged accounts, except to the extent that such management would cause includability of an irrevocable trust in the Estate of a Trustee. NOTARIZED SLJMMARY OF TRUST Page 1 60 61 LEGAL DESCRIPTION AREA TO BE ANNEXED THAT PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 9 AND THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 10, TOWNSHIP 21 NORTH, RANGE 4 EAST, WILLAMETTE MERIDIAN, KING COUNTY,STATE OF WASHINGTON, DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE EAST MARGIN OF 32ND AVENUE SOUTH AND THE NORTH MARGIN OF SOUTH 320TH STREET; THENCE ALONG SAID EAST MARGIN, NORTH 02°08'28" EAST, 1,196.43 FEET TO THE SOUTH MARGIN OF SOUTH 316TH STREET; THENCE DEPARTING SAID EAST MARGIN NORTH 88°20'05"WEST,30.00 FEET TO THE NORTHEAST CORNER OF SAID SOUTHEAST QUARTER OF SAID SOUTHEAST QUARTER; THENCE CONTINUING NORTH 88°20'05"WEST ALONG THE NORTH LINE OF SAID SOUTHEAST QUARTER OF SAID SOUTHEAST QUARTER,686.94 FEET TO THE EAST MARGIN OF PRIMARY STATE HIGHWAY NO.5; THENCE THE NEXT 2 COURSES ALONG SAID EAST MARGIN, SOUTH 16°42'28"WEST,528.49 FEET; THENCE SOUTH 14°33'46" EAST,714.61 FEET TO THE NORTH MARGIN OF SAID SOUTH 320TH STREET; THENCE ALONG SAID NORTH MARGIN, SOUTH 88°20'47" EAST,644.46 FEET TO THE TRUE POINT OF BEGINNING. dog wASjq, 3,s _ "V4L ATA 9112/19 Project Name: Cobalt Federal Way September 10, 2019 BDG/JSE 20833L.001.doc 62 EXIJ IT South 320th Street Annexa io N88'20'05"W 30.00' S.316TH=SjT TAX PARCEL NO.: N8'8'20'05"W 686.94' A 0921049028 0'30 B 0921049139 C 0921049206 D 0921049187 E 0921049140 F 0921049160 h D G 0921049206 0co LU) z Uj co < AREAM 0 BE Z T I BE C11 ANNEXED iv !2 E z T4 A < co 0 00 0 G 30 j11 ' =200S88'20'47"E 644.46' pPR I cn PARCEL C ao SOUTH 320TH STREET P.O.B. JOB NUMBER SCALE. For: HORIZONTAL 1"=200' COBALT 20833 BARGHAUSEN FEDERAL WAY 20833L.001-DOC CONSULTING ENGINEERS, INC. Title: SHEET 113215 72ND AVENUE SOUTI-1 AREA OF KENT, WA 98032 425.251.6222 BARGHAUSEN.COM ANNEXA11 1 of CHECKED—._BDG 7777filli! DESIGNED _ G DATE X—XX DR�AWN —�- — 63 South 320th Street Annexation f f 9 1 , I r , i ff"l' 11 �q Iii a illl 1�ru�i^ql w�. I�V�IN 1 I� I I P f° 10/24/2019 Site Address EXHIBIT Parcels 64 This e left blankintentionally. 65 COUNCIL MEETING DATE: November 19, 2019 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Citywide Greenway Plan—Bid update and Request to rebid POLICY QUESTION: Should the Council authorize staff to revise project delivery method and rebid for the Citywide Greenway Plan and return to the LUTC and Council for bid award, further reports, and authorization after rebidding the project? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Nov 4,2019 CATEGORY: Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business [I Resolution F1 Other STAFF REPORT BY: John ColeCapital Engineer DEPT: Public Works ........... ......1.11... ,..... Attachments: Staff Report Options Considered: 1) Authorize staff to revise the project delivery method and rebid for Citywide Greenway Plan and return to the LUTC and Council for bid award, further reports, and authorization after rebidding the project. 2) Do not authorize staff to revise the project delivery method and rebid this project and provide direction to staff. ..................... ....................................................... MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option I to the November 19, 2019 City Council Consent Agenda for approval. DIRECTOR APPIR MAYOR APPROVA OVAL: Y— ldM totnn-tite' c4u"nCil 11—T Initial/Date ,/ at ti, initial/ ate in tial/Date COMMITTEE RECOMMENDATION: I move to forward Option I to the November 19, 2019 consent agenda for approval. Mark KoEEang,Committee Chair Jesse Johnson, Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to revise the project delivery method and rebid Citywide Greenway Plan and return to the LUTC and Council for bid award,further reports, and authorization after rebidding the project." (BELOW TO BE COMPLETFD BY CITY CLERKS OFFICE) COUNCIL ACTION: El APPROVED COUNCIL BILL# El DENIED First reading El TABLED/DEFERRED/NO ACTION Enactment reading 11 MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED - 12/2017 RESOLUTION# 66 CITY OF FEDERAL WAY MEMORANDUM DATE: November 4,2019 TO: Land Use&Transportation Committee VIA: Jim Ferrell,Mayor E.J.Walsh,P.E.,Public Works Director FROM: John Cole, Capital EngineerI'e: SUBJECT: Citywide Greenway Plan—Bid update and Request to re-bid Financial Impacts: This project was included and is projected to be completed within the approved budget under capital project #220. In accordance with the approved budget this project is funded by fuel tax revenue. Upon completion of this project, ongoing costs associated with operations and maintenance will be performed and funded through streets maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. Background Information: This project will install wayfinding signs and markings throughout the City directed at bicyclists, but which can also be used by pedestrians. As identified in the Bicycle and Pedestrian Master Plan which was adopted by City Council in 2012, the intent of the greenway concept is to encourage people who are interested in bicycling and walking for transportation, but intimidated by the roadway environment. It is estimated that 55% of Federal Way residents fall into this category. By addressing roadway conflicts, designating routes utilizing low-volume, low-speed streets, and making minor roadway improvements, it is hoped that the community will come to utilize these routes and feel safe in doing so. This project expands the Twin Lakes Greenway, installed in 2014,throughout the City. The project was advertised for bids on October 4 and October 11 in both the Daily Journal of Commerce and the Federal Way Mirror. Bids were due on October 18, 2019. No bids were received despite five companies registering as bidders on Builders Exchange of Washington, the on-line plan center the City uses. City staff also conducted outreach to companies that have performed this type of work in the past, as this was a somewhat unique work package. Staff recommends removing the sign installation work from the bid package and have King County install the signs. Staff also recommends including the planned 2019 pavement marking work that King County was not able to complete as Schedule B as well as the anticipated 2020 pavement marking work as Schedule C. Including this pavement marking work in addition to the pavement marking work for the Citywide Greenway Plan will provide a larger work package that may be more attractive to bidders. Staff anticipates bidding this revised project in early 2020. Construction is anticipated to start in Spring 2020 with an estimated substantial completion date in Summer 2020. Rev, 10/2019 67 COUNCIL MEETING DATE: N/A ITEM#: .......... ......... .. ...... . .......... .... .... .............. FEDERALCITY OF CITY COUNCIL AGENDA ILL SUBJECT:REPORT ON PROGRESS WITH AIRCRAFT ISSUES POLICY QUES'T'ION: None COMMITTEE: Land Use and Transportation MEETING DATE: November 4, 2019 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution X Other STAFF REPORT BY: Bill Vadino,Policy Advisor ® DEPT: Mayor's Office __._... . ._.._ .... ... .. .... Attachments: Staff Report including draft letters to FAA and Congressional delegations Options Considered: N/A MAYOR'S RECOMMENDATION: N/A MAYOR APPROVAL: ,6 DIRECTOR APPROVAL: N/A Co ttee counfil Initial/Date Vim^ Initial/Date Initial/Date COMMITTEE.RECOMMENDATION:N/A Mark Koppang,Committee Chair Jesse Johnson,Committee Member Hoang Tran,Committee Member PROPOSED COUNCIL MOTION:N/A (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL SILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED-12/2017 RESOLUTION# 68 CITY OF FEDERAL WAY MEMORANDUM DATE: November 4, 2019 TO: Land Use&Transportation Committee(LUTC) VIA: Jim Ferrell,Mayor FROM: Bill Vadino, Policy Advisor 144411� SUBJECT: Report on progress with airport issues BACKGROUND: The LUTC will be briefed on airport issues including: • Status of the Sea-Tac Stakeholder Advisory Round Table(StART). • Progress report on the Washington State Department of Commerce study on Sea-Tac Airport impacts and preview of their Public Involvement Meeting on Wednesday, November 6`h, 7pm- 9pin. • Input on draft letters from six airport cities and Port of Seattle Commission to FAA and Congressional delegations on proposed airport-related Federal legislation(attached). 69 October XX, 2O19 Administrator Steve Dickson Federal Aviation Administration U.S. Department ofTransportation 8O0Independence Avenue,SVV Washington, DC2O591 Dear Administrator Dickson, ' We are pleased tmwrite toshare our priorities for implementation ofthe Subtit|eQ—Airpprt Noise And Environmental Streamlining section mfthe Federal AviationAdnnhmistratkon (FAA) Reauthorization Act of 2018. We look forward to working with you and your staff toward swift and successful completion of these provisions. ` Seattle-Tacoma International Airport(Sea-Tac) is the 8th busiest airport in the country in terms of passenger volumes and one ofthe fastest growing—increasing from approximately 31million travelers served in 2010 to almost 50 million last year.The airport plays avital role in the region's ongoing economic vitality, but this growth isstraining the capacity ofour airport and our community. For this reason, the Port ofSeattle (which o ns and operates, Sea-Ta > and the six cities immediately surrounding the airport came together to identify a shared agenda for federal policies, regulations and programs that can bechanged tobetter align with local community priorities. |nparticular, xvehave looked atthe 2Dl8FAA Reauthorization Actsnoiseprovisionsasavvayto substantively move forward mnnoise abatement and mitigation.Aoexisting law with definitive deadlines for action,these items provide the most near-term opportunities for progress.While all ofthe Subtitle Dnoise provisions are important,wvmhave identified three top priorities-1)the provisions related to ` evaluation of the 6G0NLnoise standard (sections 173, 187and t88), 2\the study mfthe impact wf overflight noise onhuman health(section 189),and 3)the proposed environmental mitigation pilot program (section 190). The timely and effective execution ofthese provisions are well aligned with community concerns, and have the potential for substantive benefit toour region. More specifically: 1. In terms of the 65 DN'L,we know that the FAA has completed its comprehensive and detailed survey of noise annoyance levels, and we are similarly interested in your responses to the FAA bill provisions related to alternative metrics and revised land use compatibility guidelines.The combined findings of these study will provide essential information that will guide how our community advocates for next steps related to noise mitigation best practices. We are urging the release of all studies and associated policy guidance as soon as possible. Z. As one of the metropolitan areas called out in the legislation for focus,we are obviously particularly interested in the scope, methodology and findings of the study of health and economic impacts of overflight noise.We want to ensure that results of the study align as 70 closely aspossible tothe Congressional intent behind this FAA bill provision. |naddition to urging swift action on this provision, we would like to be engaged with the FAA and the research university carrying out this work throughout the process. 3. Finally, our region is known for both its innovation and commitment to sustainability, and so we are very excited about the potential for a pilot program that would allow us to experiment with new approaches to reducing or mitigating aviation impacts on noise, air quality, or water quality. We certainly intend to apply for this funding, but also offer our willingness to provide input tothe design and structure ofthe grant program. There is one additional topic we would like to pursue further with your staff.We are very interested in discussing further about whether there are instances in which certain residential buildings that have received FAA and airport funded noise insulation packages might be eligible for secondary investment. We appreciate restrictions on multiple grants for the same projects, but believe that there might be very specific situations in which the insulation has"failed"which would necessitate and justify additional investment. VVewould love toset upameeting 1wdiscuss this issue further, and get your thoughts. We will be in touch with your staff on next steps. In the meantime, do not hesitate to contact Eric Schinfeld, Senior Manager of Federal Government Relations for the Port of Seattle, at 206.787.5031 or . We deeply appreciate your partnership in ensuring that aviation is as clean, quiet and environmentally sustainable as possible. Sincerely, Commissioner Stephanie Bowman Mayor Erin Sitter|y President City ofSeaTao Port ofSeattle Commission Mayor Jimmy Matta Mayor Matt Pino City ofBurien City ofDes Moines Mayor Jim Ferrell Mayor Allan Ekberg City ofFederal Way City ofTukwila Mayor Jonathan Chioquette City ofNormandy Park 0C: 71 Kevin Welsh, Federal Aviation Administration Washington Congressional Delegation 72 October XX, 2O19 The Honorable Patty Murray The Honorable Maria Cantwell United States Senate United States Senate The Honorable Adam Smith The Honorable Prami|aJayapa| United States House nfRepresentatives United States House ofRepresentatives The Honorable Rick Larsen United States House ofRepresentatives Dear Senator Murray, Senator Cantwell, Representative Smith, Representative Smith and Representative Larsen, We are pleased to write to share our collectively developed near-term priorities for addressing airplane noise and emissions through implementation of existing law and passage qfrelevant legislation. We look forward to working with you and your staff toward swift and successfulonmp|etion ofthese provisions. Seattle-Tacoma International Airport(Sea-Tac) isthe 8th busiest airport inthe country in terms of passenger volumes and one of the fastest growing—increasing from approximately 31 million travelers served in 2010 to almost 50 million last year.The airport plays a vital role in the region's ongoing economic vitality, but this growth isstraining the capacity ofour airport and our community. For this reason,the Port and the six cities immediately surrounding the airport came together to focus on how federal policies, regulations and programs can be changed to better align with local community priorities. Specifically,'wwehave looked attwo areas mffocus: 1) implementation ofprovisions#fthe 2D1@ Federal Aviation Administration(FAA)Reauthorization Act, and 2} passage mflegislation that helps address ongoing issues mf concern: FAA Reauthorization Provisions While all of the Subtitle D noise provisions are important, we have identified three top priorities—1)the provisions related 10evaluation ofthe 65DNLnoise standard (sections 173, 187and 18O), 2\ the study ofthe impact nfoverflight noise onhuman health (section 189\, and 3\the proposed environmental mitigation pilot program (section 19O).The timely and effective execution ufthese provisions are well aligned with community concerns, and have the potential for substantive benefit to our region. In particular: l. In terms of the 65 DNL,we know that the FAA has completed its comprehensive and detailed survey ofnoise annoyance levels, and vveare similarly interested inyour responses tothe FAA bill provisions related to alternative metrics and revised land use compatibility guidelines.The combined findings of these study will provide essential information that will guide how our 73 community advocates for next steps related to noise mitigation best practices. We are urging the release ofall studies and associated policy guidance eosoon aspossible. 2. Asone ofthe metropolitan areas called out inthe legislation for focus, vveare obviously particularly interested in the scope, methodology and findings of the study of health and economic impacts of overflight noise.We want to ensure that results of the study align as closely as possible to the Congressional intent behind this FAA bill provision. In addition to urging swift action on this provision,we would like to be engaged with the FAA and the research university carrying out this work throughout the process. 3. Finally, our region is known for both its innovation and commitment to sustainability, and so we are very excited about the potential for apilot program that would allow ustoexperiment with new approaches to reducing or mitigating aviation impacts on noise, air quality,or water quality. We certainly intend to apply for this funding, but also offer our willingness to provide input to the design and structure of the grant program. We also look forward to working with your offices toensure sufficient appropriations for this provision. New Legislation There are also pieces of legislation that we believe would help move our priorities forward, and we look forward toworking with you toward their passage: 1. Representative Smith's Protecting Airport Communities from Particle Emissions Act, which would direct the FAA to report on ultrafine particles and their health impacts for communities around the 2Olargest U.S. airports.The study would also analyze the potential impacts of mitigation options, emissions reductions, and the increased use of aviation biofuels. 2. Representative Lynch's Air Traffic Noise and Pollution Expert Consensus Act, which would direct the FAA to enter into appropriate arrangements with the National Academies ofSciences, Engineering, and Medicine to provide for a report on the health impacts of air traffic noise and pollution. 3. A new piece of legislation that would allow for secondary noise mitigation investments in previously insulated homes, in specific situations where those noise reduction packages failed or were flawed insome way. 4. We also fully support additional federal investments and policies that expedite the creation and implementation of alternatives to commercial airplane travel—from Urban Air Mobility technology tohigh speed surface mass transportation options. We have one additional request that is unrelated to the 2018 FAA Reauthorization or legislation.A large group of your colleagues recently sent a letter'to the U.S. Government Accountability Office (GAO) asking for astudy ofhow the FAA measures, mitigates and engages the public onaircraft noise related toso-caUed "metrop|exeo." VVebe|ievethatitvvou|dbeva|uab|etoheveminoi|arquestionsansvvered related to large "single site" airports as well, and so we vxmu|d love to work with your offices to generate acompanion request tnthe GAO. � 74 VVewill beintouch with your staff onnext steps. |nthe meantime, donot hesitate tocontact Eric Schinfeld, Senior Manager of Federal Government Relations for the Port of Seattle, at 206.787.5031 or with ideas ofhow vvecan bemost helpful and impactful inour efforts. VVe deeply appreciate your partnership in ensuring that aviation is as clean, quiet and environmentally sustainable as possible. Sincerely, Commissioner Stephanie Bowman Mayor Erin Si1tedv President City nfSeaTac Port ofSeattle Commission Mayor Jimmy Matta Mayor Matt Pina City o[Burien City ofDes Moines Mayor Jim Ferrell Mayor Allan Ekberg City ofFederal Way City ofTukwila Mayor Jonathan Chicquet1e City ofNormandy Park CC: Kevin Welsh, Federal Aviation Administration Washington Congressional Delegation 75