02-19-2019 Downtown StaircasePowerPoint Presentation
COUNCIL BUSINESS ITEMS a – eDUE TO CANCELED LUTC MEETINGS
COUNCIL BUSINESS ITEMS a. Downtown Staircase – Bid Awardb. S. Dash Point Road Sidewalk Improvements – 30% Design Reportc. Conversion of PSE Decorative Street Lights to LED – Authorization
to Execute Taskd. Resolution: Authorization to Accept Grant Funding for Transportation Improvement Projectse. Request to Add Community Development Department Employee Funded by
Sound Transit
Item ‘a’DOWNTOWN STAIRCASE BID AWARD
Public Works Department
Capital Projects Division
Policy Question
Should the City Council award the Downtown Staircase Project to the lowest responsive, responsible bidder?
Background Information
This project was originally bid in Spring 2018 and all bids were in excess of the available funds. City staff conducted a value engineering study, modified the project as a result of
that study, and rebid the project in December 2018.
Six bids for the project were received and opened on January 10, 2019
The lowest responsive, responsible bidder is R.L. Alia Company with a total bid of $2,615,381.00.
Project Location
Former Target Bldg
PAEC
Transit Center
Town Square Park
Estimated Expenditures
Design $ 278,250
Right-of-Way $ 560,000
2019 Construction Cost $2,615,381
10% CN Contingency $ 261,538
Construction Management $ 250,000
$3,965,169
Available Funding
Budgeted City Funds $ 125,000
(Carry over from past completed projects, no new funds)
LIFT Fund (2016) $ 500,000
LIFT Fund Transfer (2017) $1,500,000
LIFT Fund (2018) $1,500,000
REET (2018) $ 60,000
Impact Fee Transfer $ 486,408
Regional Mobility Grant (King Co. Metro) $ 500,000
$4,171,408
Funding Summary
Available Funding $4,171,408
Estimated Expenditures $3,965,169
Project Balance $ 206,239
Options Considered
Award the Downtown Staircase Project to R.L. Alia Company, the lowest responsive, responsible bidder, in the amount of $2,615,381.00 and approve a 10% contingency of $261,538.10, for
a total amount of $2,876,919.10 and authorize the Mayor to execute the contract.
Reject all bids for the Downtown Staircase Project and direct staff to rebid the project and return to Committee for further action.
Mayor’s Recommendation
The Mayor recommends Option 1.
Questions?
Item ‘b’S DASH POINT RD SIDEWALK IMPROVEMENTS 30% DESIGN REPORT
Public Works Department
Capital Projects Division
Policy Question
Should the City Council authorize staff to proceed with design of the S Dash Point Rd Sidewalk Improvements and return to the LUTC and Council at 85% design completion for further reports
and authorization?
Background Information
This project provides approximately 900 feet of sidewalk (8’) and bicycle lane (7’) on the south side of Dash Point Road.
Also included are a planter strip with street trees, storm improvements, ADA improvements, illumination, and pavement grind/inlay to the centerline.
Project Location
Progress to Date
Topographic Survey
Project Design to 30%
Ongoing Tasks
Utility Coordination
Preliminary Contract Specifications
Project Design to 85%
SEPA Application and Approval
Existing / Proposed Conditions
Estimated Expenditures
Design (by City staff) $ 200,000
2019 Construction Cost $ 940,000
10% CN Contingency $ 94,000
CN Management (by City staff) $ 70,000
Total Project Costs $1,304,000
Available Funding
TIB Grant (State) $400,000
City Funds (Motor Vehicle Fuel Tax) $320,000
City Funds (Transfer from Project #194 Savings) $206,228
Total Available Budget $926,228
Funding Summary
Total Project Costs $1,304,000
Total Available Funding $ 926,228
Project Budget Shortfall -$ 377,772
As we proceed with the project design, the total project costs will be refined and presented to the Committee and Council at the 85% design completion status report for further action.
Options Considered
Authorize staff to proceed with design of the S Dash Point Rd Sidewalk Improvements and return to the LUTC and Council at 85% design completion for further reports and authorization.
Do not authorize staff to proceed with this project and provide direction to staff.
Mayor’s Recommendation
The Mayor recommends Option 1.
Questions?
Item ‘c’CONVERSION OF PSE DECORATIVE STREET LIGHTS TO LED – AUTHORIZATION TO EXECUTE TASK ORDER 2
Public Works Department
Capital Projects Division
Policy Question
Should the Council authorize the Mayor to execute Task Order 2 with Puget Sound Energy to complete the LED street light conversion of approximately 320 decorative street lights and any
future task orders?
Background Information
Citywide LED streetlight conversion from HPS to LED.
2,200 City-owned 2,700 PSE-owned
Same (or higher) light level, higher quality light, lower energy use.
Control system - dimming strategies and improve operations/maintenance.
Scope & Costs
Phase 1: Ameresco – City-owned
Phase 2: PSE-owned
Completed Work
GIS inventory of City-owned lights
Selected control system (CIMCON)
Selected fixtures - standard (EATON) and decorative (LUMEC)
Completed lighting design & ordered lights
Executed Master Agreement w/PSE & Task Order 1
Began construction
Ongoing / Future Tasks
Finalize Task Orders for PSE-owned lights
Finalize rebate agreement with PSE for City-owned lights
Purchase and install control system
Construction – convert cobra head and decorative streetlights
Schedule
February 2019
Execute PSE Task Order 2
Continue LED conversion/construction
May 2019 – Finish City-owned conversion
September 2019 – Finish PSE-owned conversion
Budget
Transportation Capital Fund (306)
Payback over 7-10 years
Options
Authorize the Mayor to execute Task Order 2 with PSE to complete the LED streetlight conversion of approximately 320 decorative streetlights and any future task orders.
Do not authorize the Mayor to execute the Task Orders and provide direction to staff.
Mayor’s Recommendation
The Mayor recommends Option 1.
Questions?
Item ‘d’RESOLUTION: AUTHORIZATION TO ACCEPT GRANT FUNDING FOR TRANSPORTATION IMPROVEMENT PROJECTS
Public Works Department
Capital Projects Division
Policy Question
Should City Council approve the resolution to accept Federal Grant Funding for transportation improvement projects?
Background Information
Public Works Staff submitted several grant applications in 2018 through Washington State Department of Transportation for Federal Highway Administration funds.
City Council needs to accept these grants by resolution to meet Federal Grant requirements.
Background Information
Project (Funding Phase)
Grant
Estimated Project Cost
Grant Amount
Required City Match
Year of Expenditure
Horizontal Curve Warning Signs *
(Design/Construction)
(WSDOT) City Safety – Citywide Program Funding (Federal Funds)
$524,300
$519,700
$4,600
2019/2020
47th Avenue SW @ SW Dash Point Road (SR 509)
(Design/Construction)
(WSDOT) City Safety – Spot Improvement Program Funding (Federal Funds)
$830,000
$815,000
$15,000
2019/2020
Citywide Variable Lane Use Control
(Design/Construction)
Accelerated Innovation Deployment Program Funding (Federal Funds)
$752,363
$601,890
$150,473
2019/2020
* The required City match is dependent on requesting bids for construction by
April 30, 2021; otherwise the match increases to 10% of the estimated project cost.
Horizontal Curve Warning Signs
Comply with new Federal requirements
47th Avenue SW @ SW Dash Point Road (SR 509) Compact Roundabout
Citywide Variable Lane Use Control
Options Considered
Approve the resolution to accept Federal Grant Funding for the following projects:
Citywide Horizontal Curve Warning Signs,
47th Avenue SW at SW Dash Point Road (SR 509) Compact Roundabout, and
Citywide Variable Lane Use Control.
Do not approve the resolution to accept Federal Grant Funding and provide direction to staff.
Mayor’s Recommendation
The Mayor recommends Option 1.
Questions?
Item ‘e’REQUEST TO ADD COMMUNITY DEVELOPMENT DEPARTMENT EMPLOYEE FUNDEDBY SOUND TRANSIT
Community Development Department
Policy Question
Should the Council authorize the creation of an additional Temporary Planning Position within Community Development devoted to reviewing development proposals, especially those related
to the Sound Transit Rail System within the City of Federal Way?
Background Information
Current Planning Department staffing levels do not allow adequate time to meet the requests of Sound Transit for the FWLE and TDLE projects.
The City has agreements in place for both projects which allow for staff reimbursement for incurred hours.
With the current statuses of the two projects, additional Planning resources are required to meet the project schedules.
Ongoing / Future Work
Federal Way Link Extension:
Planning review of FWLE station improvements
Planning review of FWLE alignment impacts
Tacoma Dome Link Extension:
Planning review of TDLE station options and improvements
Planning review of TDLE alignment impacts
Long range planning of station area
Budget
Under the current agreements the ongoing and future work is reimbursable from Sound Transit.
This is a temporary position, to continue as long as funding is available for the above and related tasks, which is anticipated through 2027.
No impacts to the General Fund.
Options
Authorize a Temporary Planning Position within Community Development devoted to reviewing development proposals, especially those related to the Sound Transit Rail System within the
City of Federal Way.
Do not authorize a Temporary Planning Position.
Mayor’s Recommendation
The Mayor recommends Option 1.
Questions?