03-05-2019 Department of Commerce FundingDepartment of Commerce Funding and Family Shelter Contracts
City Council
March 5, 2019
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Background
Washington Legislature provided $100,000 for emergency shelter for families with children.
In January, Council allocated:
$60,000 for the provision of immediate shelter options via hotel/motel stays with services; and
$40,000 for predevelopment costs to establish shelter for families in Federal Way.
Staff proceeded with a competitive application process with this allocation.
In February, Council reallocated the funds, providing:
$40,000 for the provision of immediate shelter options via hotel/motel stays with services; and
$60,000 for FUSION for predevelopment costs to establish shelter for families in Federal Way.
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Background (cont’d)
The Letter of Interest became available on January 18th and was due on January 25th.
Applications were emailed to the eligible projects on Monday, January 28th and were due on Friday, February 13th.
The Human Services Commission (HSC) reviewed the applications and then discussed and made a recommendation at the February 25th HSC meeting.
To allow the funded agencies as much time as possible to have access to the funding, Mayor Ferrell and Chair of the Parks, Recreation, Human Services, and Public Safety Committee, Council
Member Johnson, approved bypassing committee and going straight to Council on March 5th.
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Letter of Interest (LOI) and Application
Immediate shelter with services to families experiencing homelessness:
Four LOIs were received;
Three were eligible projects consistent with providing shelter to families experiencing homelessness; and
Two agencies submitted an application.
Predevelopment costs associated with establishing a family shelter:
One agency submitted an LOI and application.
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Human Services Commission
Review and Recommendations
The Human Services Commission (HSC) reviewed the applications and made funding recommendations at the February 25, 2019 meeting.
Multi-Service Center: submitted an LOI for $60,000 and application for $40,000 to reflect the reallocation. A budget and performance deliverables were also submitted for $60,000.
FUSION’s application: $20,000 was included for the Executive Director position. This represents 35 hours per week and the deliverables for the executive director’s time as presented
in the application were not all predevelopment.
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Three Options for Council Action
Option 1, based on the applications submitted, the Human Services Commission recommended:
$40,000 to FUSION for predevelopment:
Performance Measures: Complete a feasibility study including planned rehabilitation, appraisal, engineering study, and architectural study.
$60,000 to Multi-Service Center for hotel/motel stays with services:
Performance Measures: Serve 15 households with 565 hotel shelter nights and 60 support service contacts.
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Three Options for Council Action
Staff are providing two alternates that follow the 2/5/2019 reallocation:
Option 2:
$60,000 to FUSION for predevelopment including $9,000 in admin and $11,000 for the Executive Director for time spent on predevelopment activities:
The $9,000 is at the 15% cap for admin; the Department of Commerce typically has a cap of 10-15%, which is consistent with the City’s practice.
Performance Measures: Complete a feasibility study including planned rehabilitation, appraisal, engineering study, and architectural study.
$40,000 to Multi-Service Center for hotel/motel stays with services:
Performance Measures: Serve 10 households with 375 hotel shelter nights and 40 support service contacts.
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Three Options for Council Action
Option 3:
$60,000 to FUSION for predevelopment including $20,000 in admin:
This option would alleviate documentation of the Executive Director’s time as being spent on predevelopment, but $20,000 would be inconsistent with the Department of Commerce’s admin
cap and City practice.
Performance Measures: Complete a feasibility study including planned rehabilitation, appraisal, engineering study, and architectural study.
$40,000 to Multi-Service Center for hotel/motel stays with services:
Performance Measures: Serve 10 households with 375 hotel shelter nights and 40 support service contacts.
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City Council
March 5, 2019
Department of Commerce Funding and Family Shelter Contracts
Staff Contacts:
Jeffrey Watson, Community Services Manager
Sarah Bridgeford, CDBG/Human Services Coordinator
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