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Parks Comm PKT 12-05-2019City of Federal Way PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION December 5, 2019 City Hall 6:30 p.m. H lebos Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that continue too long. 3. APPROVAL OF MINUTES — November 2019; Regular Meeting Minutes. 4. COMMISSION BUSINESS Topic Title/ Description Presenter Commission A. Election of Chair and Vice Chair Action Commission B. New Start Time for Parks & Recreation Commission Meetings Action Commission C. 2020 Parks and Recreation Commission Work Plan Action 5. STAFF REPORTS Topic Title/ Description Presenter A. Park Code Update Gerwen 6. OTHER BUSINESS 7. FUTURE MEETINGS: The next PRHSPS Committee meeting will be held on December 10, 2019 at 5:00pm. 8. AGENDA SETTING 10. ADJOURNMENT NEXT REGULAR MEETING: January 2, 2020 g: (parks comm mtg notes12019112-07-2019 agenda. doc CITY OF FEDERAL WAY PARKS AND RECREATION PARKS AND RECREATION COMMISSION November 7, 2019 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Present: Chair Laura Belvin, Vice Chair Dawn Coggins, Thomas George, George Pfeiffer and George Vadino. Excused: David Wilson and David Berger Unexcused: Michael Campsmith and Bobby Jennings Staff. John Hutton, Parks Director, Jason Gerwen, Parks & Facilities Manager and Mary Jaenicke, Parks Adm. Asst. II. Chair Belvin called the meeting to order at 6:30pm. None PUBLIC FORUM APPROVAL OF MINUTES Vice Chair Coggins moved to approve the September Parks and Recreation Commission regular meeting minutes as written. Commissioner George seconded. Motion passed. COMMISSION BUSINESS Proposed Earlier Start Time for Parks & Recreation Commission MeetinEs The commission discussed an earlier start time for the Parks and Recreation commission meetings. Commissioner Pfeiffer stated that several years ago a decision was made to have the Parks and Recreation commission meetings have a later start time because it allows for business people to have a position on the commission but this may no longer be an issue. After discussion the commission decided to propose a 5:30 start time. A vote will be taken at the December meeting. Staff Reports were given prior to discussion on the 2020 Work Plan 2020 Parks and Recreation Commission Work Plan The commission reviewed the current Work Plan and discussed ideas for new projects and which projects should be removed, updated or kept. Discussion was held on adding applying for grants that could be used for development and improvements to Lakota, Celebration Park, Saghalie and other locations. The Historical Society is going to take the lead on applying for a grant for the Brooklake Community Center. Other items discussed included uses for King County Levy money, developing a Master Plan for Steel Lake Park and Trail Connectivity. Chair Belvin stated that the Commission needs to decide what they want to focus on for the next year. Vice Chair Coggins suggested adding developing a Prioritization Matrix to the Work Plan. The Work Plan will be brought back to the commission in December for approval and then onto Committee and the Full Council for final approval. Chair Belvin spoke about the dogs that play inside the tennis courts at Adelaide Park because it's an enclosed area. She spoke with a dog owner about French Lake Park and the owner spoke about why she doesn't bring her dog there. Chair Belvin inquired about formalizing an area of Adelaide Park as an official off leash Dog g:\parks comm mtg notes\2019\11-07-2019 minutes.doc Parks and Recreation Commission, November 7, 2019 Pace 2 Park and adding it to the Work Plan. Staff Gerwen stated that this would help Parks staff and the Police if it was formalized as an off leash park. Staff Hutton expressed his concern about turning an area of Adelaide Park into a Dog Park; it could bring potential problems such as a lack of parking. French Lake Dog Park is one of the most heavily used parks in the city's park system. We can't currently keep up with what we have so adding new assets is not the thing to do at this time. There is a lot to think about and there needs to be further discussion on this. December Elections of Chair and Vice Chair Chair Belvin and Vice Chair Coggins stated that they would be willing to serve another year as Chair and Vice Chair. The elections will take place at the December meeting. STAFF REPORTS Park Tour Discussion Staff Gerwen reviewed the Parks that were toured in October. The playground at Mirror Lake has been removed. Staff Gerwen discussed with the commission the idea of a fitness trail at Alderbrook Park; a Park Maintenance worker noticed that the demographics of the park users tend to be older and they use the park for walking. This would be something unique to our playground system. Vice Chair Coggins agreed that it is mostly adults that she sees walking at the park. Park Code Update Staff Gerwen met with the City Attorney to review the suggested changes to the Park Code. Staff Gerwen received the City Attorney's comments and will incorporate his suggestions into the Park Code. The sub- committee will meet in December or January to discuss the changes. The Park Code will be brought back to the Parks and Recreation commission for their approval. Staff Gerwen will meet with the Community Development department to discuss having the updated code incorporated into the City's Comprehensive Plan. Interlocal Agreement with the Federal Way School District (FWSD) Update Staff Hutton reported that they have had several positive meetings with the FWSD. They are getting very close to having an Interlocal agreement ready to be reviewed by the Attorney's. The agreement will be brought back to the commission for their review and recommendation to forward it onto Committee and the full Council for approval. Chair Belvin asked about Lakota Park. Staff Hutton answered that this agreement is completely separate from Lakota. They have had discussions with the FWSD regarding Lakota and they did not get a commitment from them. Staff needs to know by March if they are able to be a partner with the City on the improvements at Lakota. Staff Gerwen added that the FWSD has a lot of capital projects going on and he is not optimistic that they will have an agreement in 2020. The purpose of this Interlocal agreement is to clarify responsibilities at the joint use facilities. Sap-halie Park Field Turf Replacement Update Staff Hutton reported that the project is complete and it's being played on. There are some items on the punch list that need to be completed. Commissioner Pfeiffer notified staff Gerwen that the center circle is not centered; this is fixable. Training on the maintenance of the field needs to be schedule. OTHER BUSINESS The Tree Lighting will take place on December 7 at 4:00pm. The Grand Stair Case dedication will take place soon. Chair Belvin will be singing at the PAEC on the 14`h. g:\parks comm mtg notes\2019\11-07-2019 minutes.doc Parks and Recreation Commission November 7 2019 Paue 3 NEXT MEETING/AGENDA ITEMS Commission Business Earlier start time for Parks & Recreation Commission meeting Elections 2020 Work Plan Staff Reports Park Code Update ADJOURNMENT A motion was made by Vice Chair Coggins and seconded by Pfeiffer to adjourn the meeting. Chair Belvin adjourned the meeting at 7:55 pm. g:\parks comm mtg notes\2019\11-07-2019 minutes.doc