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AG 19-231 - Sound Transit RETURN TO: PW ADMIN EXT: 2700 ID#: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT/DIV: PUBLIC WORKS/ 2. ORIGINATING STAFF PERSON: EXT: 3. DATE REQ.BY: 913,11, 3. TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) Cl PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT(AG#): K INTERLOCAL ❑ OTHER 4. PROJECT NAME: ilCD. FF�C_� 5. NAME OF CONTRACTOR:,YakJ '17 iVSif ADDRESS: SIaI S % CEcs 4- d O!K TELEPHONE: E-MAIL: FAX: SIGNATURE NAME: 6&,Zymr'',Yw,96VS TITLE: 6. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OFAUTHORITYTO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS CFW LICENSE# BL,EXP.12/31/ UBI# ,EXP. ./—/- 7. /7. TERM: COMMENCEMENT DATE: ALwr/. xyf COMPLETION DATE: , gdr6 'K 30 21/2;Z 8. TOTAL COMPENSATION:$2 US (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED: ❑YES ❑NO IF YES,$ PAID BY. ❑CONTRACTOR ❑CITY RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED Cl PURCHASING: PLEASE CHARGE TO: 7Ar'Y Ar ca 9. DOCUMENT/CONTRACT REVIEW INmAL/ A"E REVIEWED INITIAL/DATE APPROVED �X PROJECT MANAGER /fR ❑ DIVISION MANAGER vt DEPUTY DIRECTORY�.+ �S` L5 X DIRECTOR ❑ RISKMANAGEMENT (MAPPLICABLE) y LAW DEPT l 10.. COUNCIL APPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE:�� COMMITTEE APPROVAL DATE: SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: A//A 11. CONTRACT SIGNATURE ROUTING Clio f ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: f I � mak) DATE RECD: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (INCLUDE DEPT.SUPPORT STAFF IF NECESSARY AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN ADVANCE IF COUNCIL APPROVAL IS NEEDED.) INITIAL/DATE SIGNED ❑ FINANCE DEPARTMENT ❑ LAW DEPT ❑ SIGNATORY(MAYOR OR DIRECTOR) FYI CITY CLERK I. ❑ ASSIGNED AG# AG SIGNED COPY RETURNED DATE SENT: C[RETURN ONE ORIGINAL COMMENTS: / } I A1-C1 JTE ORIGINALS Tlh _ cer ?444c/A�4' nwkLals ! Aaill�av� "&Ng 1��020 1/2018 Task Order 2 Pursuant to the PROJECT ADMINISTRATION AGREEMENT BETWEEN THE CITY OF FEDERAL WAY AND SOUND TRANSIT FOR THE TACOMA DOME LINK EXTENSION PROJECT(GA 0167-18) This Task Order is issued under the Project Administration Agreement between the City of Federal Way (City) and Sound Transit executed on February 27, 2019 (GA 0167-18) (Agreement). This Task Order establishes the scope, schedule, and budget for services provided by the City to support Sound Transit in critical coordination activities through the completion of environmental review. The City agrees to perform the services in the manner set forth in this Task Order. The terms and conditions of the Project Administration Agreement are incorporated by reference into this Task Order. This Task Order shall be effective as of the r+- ;gned by Sound Transit. Project Description. Work during the environmental review phase will support Sound Transit's development of Draft and Final Environmental Impact Statements (DEIS/ FEIS) and the refinement of the design as Sound Transit responds to comments received during the environmental scoping period and works to avoid, minimize, or develop mitigation strategies for impacts identified. This Task Order consists of the TDLE project being advanced by Sound Transit for the purposes of planning, design, and construction. In addition, the City will work with Sound Transit to identify permits required resulting from implementation of the the TDLE project, as well as relevant City code requirements and any potential for code requirements that may be in conflict with the proposed project. • The TDLE Scope of Work is included as Attachment 1. ® The Schedule for the projectis included as Attachment 2. E The Cost Estimate for the project scope of work is included as Attachment 3. The authorized representatives of the parties have agreed to the term of this Task Order by signing below: For the Citv Federal Wav ForSoundXrag5it r Sj ature Signature Printed Name Printed Name Title Title �Ilfltotv to Of h 9 Rte Date GA 0167-18 Task Order 2 Page 1 Tacoma Dome Link Extension Project Sound Transit and the City of Federal Way Attachment 1: TDLE Scope of Work. Task 1: Project Administration 1.1. Coordination and Communication. The key purpose of coordination and communication during this phase is to work collaboratively with Sound Transit on planning and design issues for the TDLE project. Activities include participating in regularly scheduled (as needed bi-weekly or monthly) project coordination meetings with Sound Transit and preparing for and/or following up on key topics to advance resolution of issues. Also included, is identification of and discussion regarding projects and/or proposals (e.g., utility, public works projects, or private development projects)that present partnership opportunities or the potential to conflict with the project. Deliverables • Attend Sound Transit project coordination meetings. 1.2. Management and Administration. The key purpose of this task is to provide accurate and timely project administration. This task will be continuous throughout the duration of this phase and includes the City's work necessary to set up and prepare quarterly invoicing, monitoring and reporting progress, preparing for future Project phases, and providing overall project coordination. Deliverables • Provide quarterly invoicing and progress reporting and on-going project management activities. 1.3. Agreements. The key purpose of this task is to interface with Sound Transit and provide for timely approval of task orders and other relevant agreements that may be identified as required or desired during the course of this phase of the Project. In the event other agreements are identified for completion during this phase of the Project, this task will be used by the City for all coordination and other activities associated with such agreements, letters of concurrence, or other instruments. Deliverables The City will work with Sound Transit to develop a Task Order for future phases of the project. This work is anticipated to occur near the end of the environmental review process. Task 2: Design and Document Review 2.1. Coordination of Citv Environmental Document Review. As a cooperating agency with Sound Transit and the Federal Transit Administration (FTA), the City will be afforded the opportunity to review administrative drafts of the TDLE Project's NEPA/SEPA documentation and provide feedback on the same to Sound Transit. Sound Transit will notify the City two (2) to four(4) weeks in advance of providing project environmental documents to the City and the City will perform a review of the EIS and return unified and coordinated comments from all relevant City departments within twenty one (21) days. If for any reason the City requires additional review time the City will notify Sound Transit as soon as possible. GA 0167-18 Task Order 2 Attachment 1 Tacoma Dome Link Extension Project Page 1 Sound Transit and the City of Federal Way This activity will cover review of two separate environmental documents—a DEIS and subsequent HIS for the TDLE Project,which will be prepared pursuant to NEPA/SEPA. Reimbursement pursuant to the terms of the Project Administration Agreement for this activity will only be approved for time spent by the City's Designated Representative (or his or her designee) who will be charged with consolidating and reviewing all City comments as part of preparing a set of unified City comments to provide to Sound Transit. No reimbursement of individual subject matter experts or technical staff at the City will be approved as part of this activity. Deliverables • Review and provision of consolidated City comments, including all relevant discipline groups, of the TDLE Project's Draft EIS and Final EIS. 2.2. Review of Other Protect Documents. This task includes City discipline review for project documents prepared in support of the EIS process, including technical memoranda, feasibility studies, basis of design reports, or other documents prepared for which City review is desired by Sound Transit in order to efficiently advance project development. The City will perform its review of documents and will provide consolidated comments back to Sound Transit based on the review and within the timeline requested by Sound Transit, which will be commensurate with the length and complexity of the document being reviewed. If for any reason the City requires additional review time the City will notify Sound Transit as soon as possible. 2.3. Over the Shoulder(QTS) Design Review. The key purpose of OTS review during this phase is to ensure that the TDLE Project design is consistent with City codes and regulations. Close coordination, through the regularly scheduled meetings referenced in 1.1 and additional meetings as needed, will be necessary to advance, review, and communicate design developments with project team members and to seek feedback or concurrence from the City. 2.4. Formal Submittals. This phase of the Project will likely include three formal design submittals: an "Interim" conceptual design submittal taking place during the DEIS preparation process, an "Advanced" conceptual design submittal, and a Preliminary Engineering (PE) design submittal taking place during the HIS preparation process. As part of these submittals, City staff will review the conceptual design submittal and associated reference drawings, as well as other information submitted as part of the basis of design. City review of formal submittals is intended to ensure that the Project design is consistent with City codes and regulations. Sound Transit will notify the City two (2) to four(4) weeks in advance of providing design review packages to the City and the City will perform a review of the packages and return unified and coordinated comments from all relevant City departments within thirty (30) days. If for any reason the City requires additional review time the City will notify Sound Transit as soon as possible. Deliverables • Submit consolidated and coordinated comments on the "Interim" conceptual design submittal, the "Advanced" conceptual design submittal, and the PE conceptual design submittals. GA 0167-18 Task Order 2 Attachment 1 Tacoma Dome Link Extension Project Page 2 Sound Transit and the City of Federal Way Task 3: Planning and Station Design Coordination 3.1. Station Access Improvements. The purpose of coordination between the City and Sound Transit during this phase is to support definition of potential strategies and projects to provide for safe and convenient multi-modal access to the stations. This could include technical analysis of needs and gaps, interagency workshops, and conceptual design development of access improvements (vehicular and non-motorized) within the project footprint as well as in the broader access shed. Modes to be covered include, but not be limited to bus, pedestrian, and bicycle, and passenger drop-off facilities.This work will be closely coordinated with 3.2 Transit Oriented Development and Urban Design. Deliverables • Participation in meetings and workshops to develop access concepts at and in vicinity of stations. 3.2. Transit Cl if rite cl Uevelopinent (TOD) and Urban Design. The purpose of coordination between the City and Sound Transit during this phase is to identify and incorporate TOD principles into the Project's conceptual and preliminary engineering design. This could include technical analysis, interagency workshops, and development of urban design frameworks that define the interface of Sound Transit's project with the surrounding urban fabric to support TOD. It could also include planning support for joint development or redevelopment of potential future surplus property in accordance with City and Sound Transit policy. This work will be closely coordinated with 3.1 Station Access Improvements. Deliverables • Participation in meetings and workshops to develop urban design concepts and frameworks for stations. • Review and execution of memos of concurrence with urban design drawings, documents, and technical studies produced through the project. 3.3.Joint Projects or Partnerships. The task covers the need for coordination on potential joint projects or partnerships, third party projects (private, WSDOT, utility)that require Sound Transit-City collaboration, or additional project elements that need to be incorporated into the Sound Transit Project. Said joint projects or partnerships will be further defined and responsibilities outlined under separate task orders or agreements. Task 4: Preliminary Permitting Coordination 4.1. Establish Permit Process. A key activity during this project phase is to jointly develop and approve a preliminary permitting plan that supports the project schedule and provides the City with the information and time needed to provide approvals. City and Sound Transit staff will work together to establish mutually agreeable procedures and to streamline processes where possible. GA 0167-18 Task Order 2 Attachment 1 Tacoma Dome Link Extension Project Page 3 Sound Transit and the City of Federal Way Deliverables • The City will work with Sound Transit to develop a mutually agreeable preliminary permitting plan. Task 5:Support Project-related Public Outreach Efforts 5.1. Participate in Planning Public Outreach Efforts, Under this task, the City will provide assistance to Sound Transit, as required, in planning outreach activities to local stakeholders. This may include strategizing about effective outreach, identifying communities where efforts should be targeted, assisting in preparing materials, and other assistance, as requested. GA 0167-18 Task Order 2 Attachment 1 Tacoma Dome Link Extension Project Page 4 Sound Transit and the City of Federal Way Attachment 2: Project Schedule I '- Task Start Month End Month Designated Representative(s) Attendance at Meetings August 2019 September 2022 with Sound Transit Staff 1.0 Project Administration 1.1 Coordination and Communication August 2019 September 2022 1.2 Management and Administration August 2019 September 2022 1.3 Agreements August 2019 September 2022 2.0 Design and Document Review 2.1 Review of Project Environmental Documents Review Draft Environmental Impact Statement (DEIS) August 2020 September 2020 I Review Final Environmental Impact Statement (FEIS) February 2022 March 2022 2.2 Review of other Project Documents August 2019 September 2022 2.3 Over the Shoulder(OTS) Design Review August 2019 September 2022 2.4 Formal Submittals Conceptual Engineering Submittal April 2020 May 2020 Advanced Conceptual (ACE) Design Submittal April 2021 May 2021 Preliminary Engineering Design Submittal August 2022 September 2022 3.0 Planning and Station Design Coordination 3.1 Station Access Improvements August 2019 September 2022 3.2 Transit Oriented Development (TOD) August 2019 September 2022 3.3 Joint Projects or Partnerships August 2019 September 2022 4.0 Preliminary Permitting Coordination 4.1 Establish Permitting Process August 2019 September 2022 5.0 Support Project-related Public Outreach Efforts 4.1 Participate in Planning Public Outreach Efforts August 2019 September 2022 * Dates are current as of Task Order execution, but are subject to change. Sound Transit will keep the City apprised of schedule changes by means of a "lookahead" schedule, which be updated on a regular basis. GA 0167-18 Task Order 2 Attachment 2 Tacoma Dome Link Extension Project Page 1 Sound Transit and the City of Federal Way Attachment 3. Cost Estimate Total Task Hours Labor Rate O/H Rate Total 1. Project Management and Administration 1.1 Coordination and Communication 360 $140.26 $50,494 1.2 Management and Administration 180 $140.26 $25,247 1.3 Agreements 180 $140.26 $25,247 2. Design and Document Review 2.1 Review of Project Environmental Documents 240 $140.26 $33,662 2.2 Review of Other Project Documents 180 $140.26 $25,247 2.3 OTS Design Review 360 $140.26 $50,494 2.4 Formal Submittals 720 $140.26 $100,987 3. Planning and Station Design Coordination 3.1 Station Access Improvements 180 $140.26 $25,247 3.2 TO 180 $140.26 $25,247 3.3 Other Projects/ Partnerships 90 $140.26 $12,623 4. Preliminary Permitting Coordination 180 $140.26 $25,247 5. Public Involvement 180 $140.26 $25,247 Subtotal 3030 $424,987.80 Project Contingency $42,498.78 Total Estimated Cost $467,487 *Contract contingency will be used per Sound Transit discretion and in accordance with signature authority procedures. GA 0167-18 Task Order 2 Attachment 3 Tacoma Dome Link Extension Project Page 1 Sound Transit and the City of Federal Way