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LUTC MINS 11-04-2019 City of Federal Way City Council Ladd Use & Transpoitation Committee November 4, 2019 City Hall 5:00 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and Committee member Hoang Tran. Councilmembers in attendance: Deputy Mayor Susan Honda and Councilmember Lydia Assefa-Dawson. Staff in Attendance: Public Works Director EJ Walsh, Deputy Public Works Director Desiree Winkler, Deputy City Attorney Mark Orthmann, Senior Capital Engineer John Mulkey, Senior Capital Engineer Naveen Chandra, Senior Transportation Planning Engineer Sarady Long, Planning Manager Doc Hansen, Capital Engineering Manager Sarah Hamel, Capital Engineer John Cole and Administrative Assistant II Sara Gilchrist. 1. CALL TO ORDER: Committee Chair Koppang called the meeting to order at 5:00. 2. PUBLIC COMMENT: Dave Berger had comments on a meeting to be held on Wednesday, November 6, 2019 in Burien for public comment on the State Department of Commerce SeaTac Airport Impact Study.The consultants will present preliminary results of their investigation, and Mr. Berger encouraged citizens to attend. He explained the issue and importance of the study. Chairman Koppang also encouraged citizens to learn about the issue and attend the meeting. 3. COMMITTEE BUSINESS: Topic Title/Description A. Approval of Minutes: October 7, 2019 Committee approved the October 7, 2019 LUTC minutes as presented. • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously B. Brook Lake Center Connector - Project Acceptance Senior Capital Engineer John Mulkey showed photos of the completed project and gave an overview of the project, which connected the Brook Lake Center and West Hylebos Wetlands Boardwalk Trail. The park is used for Surface Water Management's education and outreach efforts and the connector will grant easier access to the park for all citizens. The project came in under budget. Council Member Tran and Chairman Koppang praised the work done on this project and emphasized the importance of increasing access. Committee forwarded Option #1 (Authorize final acceptance of the Brook Lake Center Connector construced by Talakai Construction, LLC in the amount of $281,321.50 as complete)to the November 19, 2019 Council Consent Agenda for approval. • Moved: Tran Committee Members City Staff Mark Kopparp,Chair EJ Walsh,PE.,Public Works Director Hoang V. Tran,Member Sara Gilchrist,A drninistrative Assistant 11 Jesse E.Johnson,Member (253)835-2201 • Seconded: Johnson • Passed: 3-0 unanimously C. Variable Lane Use Control - 85% Design Report and Authorization to Bid Senior Capital Engineer John Mulkey gave an overview of the project, which would allow for lane use and signaling to vary throughout the day responsive to traffic. Mr. Mulkey discussed funding and expenditures in his presentation. Deputy Mayor Honda asked if the project will help alleviate some of traffic issues in the City of Federal Way and expressed concern about the cost of the project. City Traffic Engineer Rick Perez responded that the cost/benefit analysis is positive and noted that safety would improve along with traffic flow. Mr. Perez clarified that the requirement of the grant was to conduct a study and present it to professional organizations. Discussion followed. Public Works Director EJ Walsh added that the project was funded by a grant that had clear parameters on the use of the grant funds. Chairman Koppang expressed appreciation for the clarification. Committee forwarded Option #1 (Authorize staff to complete the design and bid the Citywide Variable Lane Use Controls and return to the LUTC and Council for bid award, further reports,and authorization) to the November 19, 2019 Consent Agenda for approval. • Moved: • Seconded: • Passed: 3-0 unanimously. D. S 348th Entrance Sign - 85% Design Report and Authorization to Bid Senior Capital Engineer John Mulkey discussed the background and progress of the project. He showed an aerial view for example and showed where the sign would be placed. Council Member Tran wondered if a solar option will be cost effective for the yearly cost of the sign. Mr. Mulkey replied that a solar option had not been considered. Committee forwarded Option #1 (Authorize staff to complete the design and bid the S 348th Entrance Sign and return to the LUTC and Council for bid award, further reports, and authorization)to the November 19, 2019 Consent Agenda for approval. • Moved: Tran • Seconded: Johnson • Passed: 3-0 unanimously E. Complete Streets ADA Upgrade - 85% Design Report and Authorization to Bid Senior Capital Engineer John Mulkey presented information on the project, which will replace non-compliant curb ramps and other pedestrian facilities to bring them into compliance with the Americans with Disabilities Act. Council Member Johnson asked if there any other intersections that will also need these upgrades. Mr. Mulkey said there are a number of projects that will be considered. Deputy Mayor Honda asked if the signal timing will be longer for people crossing the road. Mr. Mulkey notes that signals would be a separate project. City Traffic Engineer Rick Perez says that project will also bring the signals up to compliance. Chair Koppang noted that the subsequent presentation would be about the signal timing. Committee forwarded Option #1 (Authorize staff to complete the design and bid the Complete Streets and return to the LUTC and Council for bid award, further reports, and authorization)to the November 19, 2019 Consent Agenda for approval. • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously Committee Members City staff Mark Koppang,Chair EJ Walsh,P.E.,Public Works Director Hoang V. Tian,Member Sara 'ilchnst,Administrative Assistant II Jesse E.Johnson,Member (253)335-2701 F. Citywide Adaptive Signal Control System— ITS Improvements Phase 1 &2 and Phase 3 Project— Bid Results Senior Capital Engineer Naveen Chandra gave an overview of the project and discussed the options. Committee forwarded Option #1 (Authorize staff to award the bid for the Citywide Adaptive Traffic Signal Control — ITS Improvements— Phase 1 & 2 and Phase 3 project and authorize the transfer of funds to the project.) to the November 19, 2019 Consent Agenda for approval. • Moved: Tran • Seconded: Johnson • Passed: 3-0 unanimously G. Transportation Demand Management Implementation Agreement with WSDOT Senior Transportation Planning Engineer Sarady Long explained that the agreement with WSDOT that allows the State to reimburse the City for its share of the technical assistance funding for implementing the State Commute Trip Reduction law had expired and therefore a new agreement is required in order to receive the funds in the future. Without the agreement,the City would need to provide required funds for the next four years. Committee forwarded Option #1 (Authorize the mayor to enter into an agreement with WSDOT to accept state CTR technical funds in amount of $77,738 for 2019-2023) to the November 19, 2019 Consent Agenda for approval. • Moved: Johnson • Seconded: Tran • Passed: 3-0 unanimously H. Commute Trip Reduction Program Implementation Agreement with King County Senior Transportation Planning Engineer Sarady Long explained that there are both state and local ordinances regarding Commute Trip Reduction and that the proposed agreement will mean King County would manage the implementation. Discussion regarding the issue and obstacles ensued. Committee forwarded Option #1 (Authorize the mayor to enter into an agreement with King County Transit in the amount of $34,669 for Commute Trip Reduction implementation) to the November 19, 2019 Consent Agenda for approval. • Moved: Tran • Seconded: Johnson • Passed: 3-0 unanimously I. City Center Access Phase I Environmental Process Update— Preferred Alternative City Engineer Rick Perez discussed the project and available options to improve vehicle traffic as well as pedestrians and bicyclists. During both online and in person open houses, the public expressed non-motorized access is a priority. Chair Koppang asked for clarification on the plans for 324th Street. Committee forwarded Option #1 (Authorize staff to adopt the preferred alternative of S. 320"' Street and S. 324th Street Interchange modification with grade separated ramps and roundabouts for the City Center Access Phase I Environmental Process Update.) to the November 19, 2019 Consent Agenda for approval. • Moved: Johnson Committee Members City Staff Mark Koppang, Chair E7 Walsh,P.E.,Public Works Director Hoang V. Tran,Member Sara Gilchrist,Administrative Assistant II Jesse E.Johnson,Member (253)535-2701 • Seconded: Tran • Passed: 3-0 unanimously JM Ordinance,amending FWRC Title 19, Division III, Mitigation and Fees, adding a new chapter - SWM System Development Charges Surface Water Manager Theresa Thurlow provided detailed information regarding the proposed Ordinance, including costs, options, timeline and comparative data. Council Member Assefa-Dawson asked for clarification on the fee structure. Deputy Mayor Honda inquired about shared costs for Sound Transit and Costco. Ms. Thurlow responded that it applies to any development project that increases impervious surface. Chair Koppang notes that the developer would pay for the impact rather than rate payers. Council Member Tran asked for clarification on the price structure, which Ms. Thurlow provided. Committee forwarded Option #1 (Adopt the proposed ordinance.)to the November 19, 2019 Consent Agenda for approval. • Moved: Tran • Seconded: Johnson • Passed: 3-0 unanimously K. Acceptance of Grant Offered by State Department of Commerce: E2SHB 1923 Planning Manager Doc Hansen described the program that would be funded in part by the awarded grant and requested approval to move forward. Committee forwarded Option #1 (Accept the grant for $100,000 to complete a Housing Action Plan for the City)to the November 19, 2019 Consent Agenda for approval. • Moved: Johnson • Seconded:Tran • Passed: 3-0 unanimously L. Notice of Intent to Annex Property at I-5 and 320th Planning Manager Doc Hansen explained the petition to annex property and the intent of a property group who is interested in developing the area. He stressed that an acceptance to petition, rather than to annex or not annex at this time and that public meetings will be held regarding the issue. Council Member Koppang expressed concern that property owners would be surprised by this. Mr. Hansen said that the property owners are all aware. Deputy Mayor Honda inquired about options for annexation. Discussion ensued. Council Member Assefa-Dawson requested and received clarification on the petition to have the section annexed. Committee forwarded Option #1 (Accept the grant for $100,000 to complete a Housing Action Plan for the City)to the November 19, 2019 Consent Agenda for approval. • Moved: Johnson • Seconded:Tran • Passed: 3-0 unanimously M. Citywide Greenway Plan — Bid update and Request to rebid Capital Engineer John Cole explained that no bids were received after the first call for bids and outlined ways in which they hope to improve the bidding process to receive more interest. Chair Koppang asks if there is any anticipation of difficulty getting responses to the rebid. Mr. Cole provided details of the proposed improvements. Committee Members City Staff Mark l(appang,Chair El Walsh,P.E.,Public Works Director Hoang V. Tran,Member Sara ilchi*4 Administrative Assistant II Jesse E.Johnson,Member (253) 35-2701 701 Committee forwarded Option #1 (Authorize staff to revise the project delivery method and rebid for Citywide Greenway Plan and return to the LUTC and Council for bid award, further reports, and authorization after rebidding the project.) to the November 19, 2019 Consent Agenda for approval. • Moved: Tran • Seconded: 7ohnson • Passed: 3-0 unanimously Report on Progress with Aircraft Issues Policy Advisor Bill Vadino reported on current issues with the proposed expansion of SeaTac Airport, specifically noise concerns. 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be held on December 2, 2019 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT: The meeting was adjourned at 8:16 p.m. Attest: Approved by Committee: Lla a '" 412' i._., .,., " N Rebecca Kovar, Administrative Assistant II Date Committee Members City Staff Mark Koppang, Chair E7 Walsh,P.E.,Public Works Director Hoang V. Tran,Member Sara Gilchrist,Administrative Assistant 11 Jesse E.Johnson,Member (253)835-2701