PRHSPSC MINS 12-10-2019City -of Federal Way _
City Council
PARKS, RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday December 10, 2019
5:00 p.m.
SUMMARY
Committee Members in Attendance: Chair Johnson, Committee members Koppang and Moore
Council Members in Attendance: Deputy Mayor Honda
Staff Members in Attendance: Eric Rhoades, Assistant City Attorney, Chief Andy Hwang, John
Hutton, Parks Director, Cody Geddes, Recreation Manager, Autumn Gressett, Community
Relations/Contract Administrator, and Mary Jaenicke, Administrative Assistant Il.
Guests: Brian Hoffman, Spectra General Manager, Dan Hershman, Arts Commission Chair
Chair Johnson called the meeting to order at 5:03pm
Commission Comment: None
Public Comment:
None
BUSINESS ITEMS
Approval of Minutes
Committee member Koppang motioned to approve the November 12, 2019 minutes as written.
Committee member Moore seconded. Motion passed.
Monthly Report on PAEC Operations — Information Only
Staff Gressett provided the background information. The PAEC was rented / utilized a total of 10 days
for the month of November. Staff Gressett reviewed the Theater and the Event space rentals. Total
number of events for November 2019 is down from 2018, however the overall rental revenue and food
and beverage revenue has increased. Chair Johnson inquired about the marketing for upcoming events.
Mr. Hoffman answered that the upcoming events are rentals or a special user group and they handle their
own marketing. Deputy Mayor Honda inquired about the naming rights. Mr. Hoffman answered that they
are continuing to move forward with the discussions and they recently hired an Assistant General
Manager for Food and Beverage to assist with the day to day operations which will allow Mr. Hoffman
to focus on naming rights. They are working on lower level partnerships that they are hoping to finalize
and bring a report back in January.
Arts Commission 2020 Work Plan
Staff Geddes presented the Arts Commission 2020 Work Plan. Deputy Mayor Honda inquired about the
Piano in the Park program. She asked if the issues that occurred last summer were going to be addressed.
Staff Geddes answered that the Piano in the Park is still on the Work Plan, but if they are unable to
address the staffing then they would have to make the decision on whether or not to promote that
program. Mr. Hershman added that he wanted to include this program in the Work Plan, recognizing the
issues they had last year. The two requirements that need to be in place for the program to continue are to
have park personnel available to secure the piano in the evening and restricting the time use of the piano.
The piano would be available for a three week period during the sunny season; approximately the end of
July to the middle of August. Deputy Mayor Honda and the committee asked questions regarding other
projects on the Work Plan. Committee member Koppang moved to approve the Arts Commission
2020 Work Plan and forward to the January 7, 2020 City Council consent agenda for approval.
Committee member Moore seconded. Motion passed.
K:\PRHSPS Committee\2019\12-10-2019 Mins.doc
PARKS, RECREATION, HUMAN SERVICES & PUBLIC .SAFETY COUNCIL COMMITTEE
Tuesday, December 10, 2019 Summary
Page 2
Arts Commission 2020 Contract for Services
Staff Geddes reviewed the 2020 allocations with the committee. Committee member Moore asked for
information on Northwest Symphony and the Rosebud Children's Theatre. Mr. Hershman answered that
the Northwest Symphony is an organization that performs in various locations such as the Highline
Performing Arts Center, Benaroya Hall, and some Church events. The symphony has done a program the
last few years working closely with the Highline School District; they do a family concert where students
from the music programs in the Highline School District perform with the Northwest Symphony at the
concert hall. They also work with the students in small and large groups. Mr. Hershman has asked the
Northwest Symphony if they could also extend this service to the Federal Way School District students
as well. They have done a program for the last three years; it involves both Highline and Federal Way
students. The conductor and musicians come to the schools and work with the students. The Northwest
Symphony is asking for funding to compensate for the costs of performing in the PAEC Performance
Hall. The Rosebud Theatre has been active in Federal Way for numerous years and they put on special
performances for elementary students and high school students at various times of the year. They also
have a drama camp at the Federal Way Community Center. Committee member Moore asked for data on
the youth served by the Northwest Symphony. Mr. Hershman answered that he does not have this
information at this time. Deputy Mayor Honda inquired as to why the Children's Dance Theater
requested $5000 and received $0.00 in funding. Mr. Hershman stated that they are a new organization
and that at the time the interviews were conducted they did not have their non-profit status and this was
an issue to some of the commissioners. Their dance instruction is for-profit and it runs parallel to the
non-profit of the actual performances. Committee member Moore stated that he is comfortable with the
Contract for Services but stated that it's important that funding from the City of Federal Way serves
Federal Way organizations that are based in Federal Way. Staff Geddes stated that the Arts Commission
does their due diligence and that there is a lot of debate and they put in a lot of their time and effort to
make sure that the funding is used the right way. Committee member Koppang added that it's important
to consider that not every organization that effectively serves the arts community in Federal Way is based
in Federal Way, but they're still doing good work. Committee member Koppang stated that funding has
been flat or gone down in the last six years. He asked what additional funding would mean to the Arts
Community. Mr. Hershman answered that the total dollar amount requested was $95,017.00 and the total
amount available was $40,500.00; there is a deficit that is not being addressed. The arts community is
maturing and as a consequence there are more organizations asking for money. Committee member
Koppang moved to approve the 2020 Arts Commission Contract for Services funding
recommendations and forward to the January 7, 2020 City Council consent agenda. Chair Johnson
seconded. Motion passed. Committee member Moore recused himself.
PSERN Radio End -User Service Level Aereement
Puget Sound Emergency Radio Network (PSERN) is an emergency radio system that's used by first
responders and encompasses 39 cities in King County. The voters approved to replace the aging radio
communication system with a modern, reliable network. This will improve the radio system in Federal
Way. The entire project will be completed in July of 2022. This is a service agreement and there is not
cost associated with the agreement. Committee member Moore moved to forward the proposed
PSERN radio end-user service level agreement to the January 7, 2020 consent agenda for approval.
Committee member Koppang seconded. Motion passed.
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, December 10, 2019 Summary
Page 3
Agreement between the WTSC and the Federal Way Police Department to Provide Grant Funding
for Traffic Enforcement
Chief Hwang stated that the Federal Way Police Department is asking for approval to enter into an
agreement with the Washington Traffic Safety Commission to accept a grant in the amount of $19,000 to
conduct extra traffic emphasis patrol. The areas of enforcement will focus on impaired driving, seatbelt
use, distracted driving, motorcycle safety and Target Zero Teams. This will pay for overtime for the extra
enforcement. Committee member Moore moved to forward the Agreement between WTSC and the
Federal Way Police Department to the January 7, 2020 Council Consent Agenda for approval.
Committee member Koppang seconded. Motion passed.
NEXT REGULAR MEETING
January 14, 2020
ADJOURNMENT
Meeting adjourned at 5:51p.m.
5