LUTC MINS 12-02-2019 City of Federal Way
City Council
.and Use & Transportation Committee
December 2, 2019 City Hall
5:00 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson,
and Committee member Hoang Tran.
Councilmembers in attendance: Deputy Mayor Susan Honda and Councilmember Lydia Assefa-Dawson.
Staff in Attendance: Public Works Director EJ Walsh, Deputy Public Works Director Desiree Winkler, Deputy
City Attorney Mark Orthmann,Water Quality Program Coordinator Leah Myhre, Senior Capital Engineer Christine
Mullen, Capital Engineer John Cole, Capital Engineer Jeff Huynh, Senior Capital Engineer Kent Smith, Surface
Water Manager Theresa Thurlow, Policy Advisor Bill Vadino, and Administrative Assistant II Rebecca Kovar.
1. CALL TO ORDER: Committee Chair Koppang called the meeting to order at 5:00.
2. PUBLIC COMMENT:
3. COMMITTEE BUSINESS:
Topic Title/Description
A. Approval of Minutes: November 4, 2019
Committee approved the November 41 2019 LUTC minutes as presented.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
B. North LMD: Resolution Creating an Advisory Committee
Water Quality Program Coordinator Leah Myhre discussed the proposed Resolution to create an advisory
committee for the North Lake Management District to develop and implement a work plan to handle lake
maintenance and water quality, as well as public outreach and education. All property owners in the LMD
will be eligible to serve. Deputy Mayor Honda asked for clarification on who pays legal fees if a property
owner does not pay and a lien is put on the property. Ms. Myrhe explained that King County absorbs those
costs and has the option of foreclosure if assessments are not paid for more than three years.
Committee forwarded Option #1 (Approve the proposed resolution creating an Advisory
Committee for the North Lake Management District Number 2 and establishing the duties
thereof.) to the January 7, 2020 Council Consent Agenda for approval.
• Moved: Tran
• Seconded: Johnson
• Passed: 3-0 unanimously
Committee Members City Staff
Mark Koppang, Chair V Walsh,P.E.,Public Works Director
Hoang V. Tran,Member Rebecca Kovar,Administrative Assistant 11
Jesse E.Johnson,Member (253)835-2701
C. North LMD: Ordinance Establishing the Time of Payment, Interest,and Penalties on
Delinquent Assessments.
Water Quality Program Coordinator Leah Myhre provided background on the proposed Ordinance,
including the steps taken leading up to the Ordinance, which would define what happens when property
owners fail to pay assessments.
Committee forwarded Option #1 (Adopt the proposed Ordinance) to the January 7, 2020
Consent Agenda for approval.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
D. Military Rd S/S 298th St Compact Roundabout— Project Acceptance
Senior Capital Engineer Christine Mullen discussed the background and final acceptance of the project,
which came in under budget. Council Member Lydia Assefa-Dawson asked for clarification on the funding
sources for the project in light of I-976. Public Works Director EJ Walsh explained that the project has been
completed and therefore is not subject to cancelation. Discussion ensued on the funding of traffic circle
construction going forward. Deputy Mayor Honda asked where the extra funding will go. Mr. Walsh
explained that the funds are restricted for the use of capital projects within the right of way. Ms. Honda
asked if the roundabout fulfilled its purpose. Mr. Walsh says that there is not enough data but traffic flow
and safety have already improved.
Committee forwarded Option #1 (Authorize final acceptance of the Military Rd S/S 298th St
Compact Roundabout constructed by Active Construction, Inc., in the amount of
$711,527.20 as complete) to the January 7, 2020 Consent Agenda for approval.
• Moved: Tran
• Seconded: Johnson
• Passed: 3-0 unanimously
E. Joint Construction Agreement with PSE for 2020 Asphalt Overlay Program
Capital Engineer John Cole presented information on the proposed joint construction agreement for a
section of Pete von Reichbauer Way due to a gas main replacement. The joint agreement should reduce
cost and disruption. Chair Koppang requested clarification on the shared costs,and Mr. Cole explained that
it would save money for the City. Council Member Johnson asked about the funding source. Mr. Cole
explained that PSE will fund the project. Public Works Director EJ Walsh further clarified how the financing
of the project works. Deputy Mayor Honda asked about the construction site currently on that road. Mr.
Cole explained that the two projects won't be in conflict.
Committee forwarded Option #1 (Authorize the Mayor to execute the Joint Construction
Agreement between the City of Federal Way and Puget Sound Energy for the overlay of a
portion of Pete von Reichbauer Way) to the January 7, 2020 Consent Agenda for approval.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
F. 2018 NHS Preservation Project— Final Acceptance
Capital Engineer Jeff Huynh gave an overview of the project, which came in under budget.
Committee Members _ City Staff
Mark Koppang, Chair EJ Walsh,P.E.,Public Works Director
Hoang V. Tran,Member Rebecca Kcvar,Administrative Assistant II
Jesse E.Johnson, Member (253)835-2701
Committee forwarded Option #1 (Authorize final acceptance of the 2018 NHS Preservation
Project constructed by Miles Resources, LLC in the amount of$2,523,274.31 as complete) to
the January 7, 2020 Consent Agenda for approval.
• Moved: Tran
• Seconded: Johnson
• Passed: 3-0 unanimously
G. 2019 Asphalt Overlay Project— Final Acceptance
Capital Engineer Jeff Huynh gave an overview of the project. Council Member Tran praised staff for the
work done on this and other projects that came in under budget. Chair Koppang also praised the project
management team for their good work.
Committee forwarded Option #1 (Authorize final acceptance of the 2019 Asphalt Overlay
Project constructed by Miles Resources, LLC in the amount of $1,420,0820.78 as complete)
to the January 7, 2020 Consent Agenda for approval.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
H. 2019 Storm Pipe Repair— Phase 1 Acceptance
Senior Capital Engineer Kent Smith presented background on the storm pipe repair projects, which came
in under budget. No additional funds will be required for this project. Council Member Tran praised the
project staff for bringing the contract in under budget.
Committee forwarded Option #1 (Authorize final acceptance of the 2019 Storm Pipe Repair
Phase 1 constructed by Nordvind Sewer Service, LLC in the amount of $87,251092 as
complete) to the January 7, 2020 Consent Agenda for approval.
• Moved: Tran
• Seconded: Johnson
• Passed: 3-0 unanimously
I. 2020/2021 Surface Water Management Vactor Services and Drainage Infrastructure
Maintenance—Authorization to Bid
Surface Water Manager Theresa Thurlow explained the requirements for keeping clean catch basins,
ponds, and other infrastructure. Ms. Thurlow does not recommend extending the current contract but
rather recommended bidding a new contract.
Committee forwarded Option #1 (Authorize staff to bid the proposed 2020/2021 Surface
Water Maintenance and Services Contract and return to the LUTC and Council for
authorization to award the contract within the available project budget to the lowest
responsive, responsible bidder.) to the January 7, 2020 Consent Agenda for approval.
• Moved: Johnson
• Seconded: Tran
• Passed: 3-0 unanimously
J. Panhandling Signage Discussion
Policy Advisor Bill Vadino presented his research into other cities' usage of signs to discourage
Committee Members City Staff
Mark Nop ang, Chair E7 Walsh, P.E.,Public Works Dkertor
Hoang V. Tran, Member Rebecca Kovar,Administrative Assistant II
Jesse E.Johnson,Member (253) 35-2701
panhandling. He provided the scope and cost of putting up the signs in Federal Way as well as likely
maintenance and replacement concerns. Council Member Johnson asked why the locations for proposed
signs were chosen. Council Member Johnson also asked if the City has a list of charitable organizations that
might be suggested. Mr. Vadino discussed possible options.Attorney Mark Orthman cautioned that further
research is necessary before deciding on organizations that would be funded/distribute aid. Council
Member Tran expressed an objection to tax dollars being used to pay for the signs. Deputy Mayor Honda
stated that she has a lot of concerns about the signs, including the cost and the impact on the community.
Chair Koppang suggested that more research and information and detailed projections is in order.
K. Report on Progress with Aircraft Issues
Policy Advisor Bill Vadino reported on current issues with the proposed expansion of SeaTac Airport,
specifically noise concerns that negatively impact Federal Way and other surrounding communities.
4. OTHER
5. FUTURE MEETINGS/AGENDA ITEMS:
The next LUTC meeting will be held on January 6, 2020 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURNMENT: The meeting was adjourned at 6:12 p.m.
Attest: Approved by Committee:
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Rebecca Kovar, Administrative Assistant II Date
Committee Members City Staff
Mark Koppang, Chair EJ Walsh, P.E., Public Works Director
Hoang V. Tran, Member Rebecca Kovar,AaministrativeAssistant 11
Jesse E.Johnson, Member (253)835-2701