AG 20-012 - Washington Traffic Safety Commission p N TO: Kurt Schwan/PD EXT: 6875
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
ORIGINATING DEPT./DIV: PD
ORIGINATING STAFF PERSON: LYNETTE ALLEN EXT: 6701 3. DATE REQ.BY: ASAP
TYPE OF DOCUMENT(CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT(AG#): X INTERLOCAL
❑ OTHER
PROJECT NAME: GRANT FUNDING FOR TRAFFIC ENFORCEMENT
NAME OF CONTRACTOR: WASHINGTON TRAFFIC SAFETY COMMISSION(WTSC)
ADDRESS: 621 9TH AVE SFµ-1[)'I.OI N Irl l NVA 98501 TELEPHONE: 360-725-9897
E-MAIL: INAA I1 I1.04 �N I1.(.oy 'FAX:.
SIGNATURE NAME: JERRY NOVIELLO TITLE:
EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
TERM: COMMENCEMENT DATE: OCTOBER 1,2019 COMPLETION DATE: SEPTEMBER 30,2020
TOTAL COMPENSATION 111-1-0$19,000 1'.krlt'I O TIrF,Crr%,of FW (INCLUDE EXPENSES AND SALES TAX,IFANY)
(IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE:❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED ❑YES LINO IF YES,$ PAID BY:ElCONTRACTOR ElCITY
RETAINAGE: RETAINAGE AMOUNT: ElRETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDE
❑ PURCHASING: PLEASE CHARGE TO:
0. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED
❑ PROJECT MANAGER
❑ DIRECTOR
❑ RISK MANAGEMENT (IFAPPLICABLE)
❑ LAW
1. COUNCIL APPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMIAITTEEAPPROVALDATE:
SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE:
2. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE
(Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
INITIAL/DATE SIGNED
❑ LAW DEPARTMENT
❑ SIGNATORY(MAYOR OR DIRECTOR)
❑ CITY CLERK
❑ ASSIGNED AG# AW CA
❑ SIGNED COPY RETURNED DATE SENT:
:�OMMENT'
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INTERAGENCY AGREEMENT
BETWEEN THE
Washington Traffic Safety Commission
AND
Federal Way Police Department
THIS AGREEMENT is made and entered into by and between the Washington Traffic Safety Commission,
hereinafter referred to as"WTSC,"and Federal Way Police Department,hereinafter referred to as"SUB-
RECIPIENT."
NOW THEREFORE,in consideration of the terms,conditions, covenants, and performance contained
herein, or attached and incorporated and made a part hereof,the Parties mutually agree as follows:
1. PURPOSE OF THE AGREEMENT
The purpose of this Agreement is to provide funding,provided by the United States Department of
Transportation(USDOT)National Highway Traffic Safety Administration(NHTSA)and allowed under the
Assistance Listings Catalog of Federal Domestic Assistance(CFDA)numbers 20.600 and 20.616, for traffic
safety grant project 2020-HVE-3870-Federal Way Police Department,specifically to provide funding for the
SUB-RECIPIENT to conduct overtime high-visibility enforcement(IIVE)traffic safety emphasis patrols as
outlined in the Statement of Work(SOW), in support of Target Zero priorities.The Target Zero Manager
(TZM) and/or the Law Enforcement Liaison (LEL)shall coordinate the SOW with the SUB-RECIPIENT
with the goal of reducing traffic-related deaths and serious injuries.
2. PERIOD OF PERFORMANCE
The period of performance of this Agreement shall commence upon the date of execution by both Parties,
but not earlier than October 1, 2019, and remain in effect until September 30,2020,unless terminated
sooner,as provided herein.
3. STATEMENT OF WORK
Note: This statement of work applies only to HVE emphasis areas for which your agency has received HVE
funding.
GOAL: To reduce traffic related deaths and serious injuries through education of impaired driving,occupant
protection, speeding and distracted driving multijurisdictional HVE patrols throughout the state.
SCOPE OF WORK: High Visibility Enforcement(HVE) is a proven strategy to reduce vehicular fatalities in
serious injuries. There are 8 main components in the best practice model:
1. The event is planned by a local team.
2. The event is data driven. Interest in the event originates by local recognition of a problem and the
community's interest in responding to it.
3. The enforcement is multijurisdictional and uses a saturation approach and participating officers make a
large number of contacts during the event and issue infractions or citations to change public behavior
around risky driving behaviors such as speeding, distracted driving and failing to use a seat belt. The
WTSC proposes that the default law enforcement response to a high risk driving behavior during an
HVE event should be a citation/infraction
4. The public is aware of the event before,during, and after the enforcement takes place. It's important to
note that these messages must reach all target audiences,regardless of English proficiency,in the
community who use the transportation system.
S. Local inedia are engaged by the IIVE planning team.
6. Enforcement is highly visible—clearly more than a typical day.
7. The HVE event is evaluated.
8. The HVE event is supported by deployment of resources in the priority areas throughout the year when
HVE is not being implemented_
The SUB-RECIPIENT, along with the regional traffic safety task force,TZM,and LEL, are responsible for
meeting these elements of HVE. The WTSC will conduct public education campaigns during national
campaigns,but it is the responsibility of the SUB-RECIPIENT and task force to ensure that all elements of
HVE are being met. The statewide high visibility enforcement patrols are paired with media participation to
engage,deter, and educate drivers about the impacts of snaking unsafe decisions when driving. Outreach
efforts are supported by the WTSC during statewide HVE campaigns.Regional TZMs also support public
outreach efforts during locally planned HVE events. Below are descriptions of the Scope of Work for each
funding category. The WTSC accepts requests for modifications to the Scope of Work through the regional
Target Zero Manager.
This grant provides fielding for HVE enforcement in a variety of emphasis areas: impaired driving,
distracted driving, seat belt use,flex patrols, and motorcycle safety patrols .
Dispatch:
WTSC will reimburse communications officers/dispatch personnel for work on this project providing
Agency has received prior approval from the designated TZM. This activity must be overtime and only the
expenses listed in section 3.2 and its subsections will be reimbursed.
Enforcement Standard:
WTSC proposes that during enforcement, th6 default response of officers observing driving behaviors that
contribute to serious injury and fatal collisions is the issuance of a citation or infraction. WTSC recognizes
the need and value of officer discretion. While WTSC does not suggest mandatory enforcement on every
contact, the goal of any enforcement activity is behavior modification.
HVE Enforcement Plan Requirement:
A HVE Mobilization Plan is required prior to all HVE activity. The local traffic safety task force and TZM
are responsible for submitting this form to the WTSC HVE Program Manager prior to enforcement activities
begin. This form serves as prior approval for HVE events and includes the following information:
a Problem statement
• Description of enforcement strategy, including expected law enforcement agencies participating in the
event,target violation, and target locations
• Public outreach strategy,to include how the multiple cultural groups in a community will be reached
with these messages
• Evaluation plan
Standardized Field Sobriety Testing(SFST)Training Requirement:
The SUB-RECIPIENT certifies that all officers participating in these patrols are SFST trained and meet the
following requirements:
• Officer must be BAC certified and have passed the SFST refresher training within the prior three
years, or
■ Officer must have successfully completed Advanced Roadside Impaired Driving Enforcement
(ARIDE), or
• Officer must be a certified Drug Recognition Expert.
• For impaired driving HVE mobilizations,there is one additional requirement: Officers must
have made a DUI/DWI arrest within the past twelve months
Media Contacts:
All of these patrols are conducted as part of a highly publicized,educational effort. Publicity campaigns
about these patrols are planned to alert the public to the fact that extra patrols are targeting these violations.
The WTSC requests that the SUB-RECIPIENT posts traffic safety information to their web-based platforms
during statewide and locally coordinated HVE mobilizations. At least one individual from the SUB-
RECIPIENT must be available for weekend media contacts,beginning at noon on Fridays before
mobilizations.The Following sections in the SOW are for specific enforcement emphasis areas:
Impaired Driving Enforcement:
Impaired driving(also referred to as Driving Under the Influence,or DUI)remains a top priority for the
WTSC. Year after year,roughly 50 percent of WA's vehicular fatalities are due to impaired driving. HVE
has been shown to reduce impaired driving fatalities when the model is followed. Overtime Impaired driving
enforcement patrols must be planned and coordinated by the regional traffic safety taskforce,including the
TZM and LEL. The DUI patrols shall be deployed at locations where the data indicates that the most traffic
safety benefit can be realized as determined by the local Traffic Safety Task Force. Except when prior
approval is provided, impaired driving HVE must begin after 8:00 p.m and will occur Thursday-Sunday.The
WTSC requires that unpaired driving HVE patrols are done using multijurisdictional collaboration. The
priority for this funding is participation in the national campaigns:
The priority for this funding is participation in the national campaigns:
• Holiday DUI Patrols—December 11 —January 2
• Drive Sober or Get Pulled Over—August 19—September 7
The DUI patrols shall be deployed at locations where the data indicates that the most traffic safety benefit
can be realized as determined by the local Traffic Safety Task Force. Except when prior approval is
provided, impaired driving HVE must begin after 6:00 p.m. and will occur Thursday-Sunday.
Funding in this category can be expended outside of the campaign periods. However, the funds must only be
used for impaired driving enforcement and during another national impaired driving enforcement campaign
or other large local event. Participation during Holiday DUI Patrols and Drive Sober or Get Pulled Over
should be prioritized when scheduling enforcement dates.
The WTSC encourages law enforcement agencies to use this funding to support the professional growth of
officers with limited exposure to impaired driving enforcement. With the approval of the region's TZM and
WTSC, officers can participate in mentoring for impaired driving enforcement. Requirements for this use of
funds include the following:
• WTSC approval for impaired driving mentorship is done through the HVE Mobilization Plan.
Approval for mentorship must be received prior to the activity date.
• The training officer must be a Drug Recognition Expert or ARIDE trained.
• TZMs can submit a request for an officer who doesn't meet these requirements to be a mentor. This
request must be detailed on the HVE Mobilization Plan.
• There must be a review of the SFST procedure prior to the enforcement activity.
• There is a limit of two times per year that an officer can be a mentee.
• Funds permitting,mentees will participate in at least one impaired driving mobilization after
completing mentoring.
• Each region or county-level task force can set additional requirements for participation in this use of
funding.
• To be eligible for this activity, the task force must have a policy for DUI Mentoring.
• Funding will pay for overtime for the mentor officer and the mentee officer.
This funding can be used to conduct premise checks in bars and other establishments that sell alcohol. To be
used for this purpose,the activity must meet the following requirements:
• Approval for this activity is done through the HVE Mobilization Plan. This plan must be received prior
to the activity date, It should include details such as the estimated number of hours and officers who
will be participating in this activity. It should also include a plan for what officers will discuss with the
premise (Ex. distributing coasters,HVE dedication materials,mobilization creative, etc.)
• Each establishment is counted as one contact on the Officer Activity Log.
• The WA Liquor and Cannabis Board must be notified in advance of this activity to encourage
collaboration and support.
These funds can be used for DUI warrant round-up events.Prior approval is needed for these activities and
must include evidence of thorough planning.
Distracted Driving Enforcement:
With the State of Washington's distracted driving law,these patrols will be important to ensure through
education and enforcement that drivers understand and are following the new law. These patrols shall be
deployed at locations where the data indicates that the most traffic safety benefit can be realized as
determined by the local Traffic Safety Task Force.. Wherever possible these patrols shall occur in areas with
the highest number of past distracted driving violations. The WTSC requires that distracted driving HVE
patrols are conducted using a team approach with designated spotters, This approach has shown to best
identify distracted driving violations. Minimum teams of three can conduct distracted driving HVE patrols—
one spotter and at least two officers responding to violations.
In order to be eligible to receive distracted driving HVE funds in FFY2020,the SUB-RECIPIENT must have
at least one citation issued during the FFY2019 On the Road Off the Phone campaign,Agencies that did not
participate in the FFY2019 On the Road Off the Phone campaign are eligible for funding.
The priority for this funding is participation in the national campaign, On the Road Off the Phone,April 1 -
18, 2020. However, this funding can be expended outside of the national campaign, but the funds must only
be used for distracted driving enforcement.
Seat Belt Use Enforcement:
Washington has one of the highest seat belt use rates in the country,yet many of the state's vehicular
fatalities and serious injuries involved unbelted drivers and passengers. Funding for seat belt enforcement
will be prioritized using data from WTSC's Research and Data Division, such as seat belt use rates and fatal
and serious injury data.
At this point, funding distribution has yet to be determined.
Motorcycle Safety Patrols
The SUBRECIPIENT will engage in multijurisdictional HVE patrols,as part of the national effort,for all or
part of the following campaign:
• It's a Fine Line—July 10—26
These motorcycle safety patrols shall be deployed at locations where the data indicates that the most traffic
safety benefit can be realized as determined by the local Traffic Safety Task Force. Patrols must take place
Friday, Saturday, or Sunday during the It's a Fine Line campaign.
Patrols should focus on the illegal and unsafe driving actions of motorcycles that are known to cause serious
and fatal crashes. This includes unpaired driving, speeding,and following too closely.
Patrols should also focus on the illegal and unsafe driving actions of all other motor vehicles when relating to
motorcycles. This includes speeding, failure to yield to a motorcycle, following too closely to a motorcycle,
distracted driving, etc.
Whenever-possible, SUB-RECIPIENT should include motorcycle officers in these patrols.
?.i. MILLSTOT,47S AM) PELIVERABLES
Mobilization Dates
DUI Holiday Patrols December 11 - January 2
Distracted Driving April 1 - 18
Click It or Ticket May 17 -31
It's a Fine Line July 10-26
DUI Drive Sober or Get Pulled Over August 19 - September 7
3.2. COMPENSATION
3.2.1. Compensation for the overtime work provided in accordance with this Agreement has been established
under the terms of RCW 39.34. The cost of accomplishing the work described in the SOW will not exceed
$16,000.00, Payment for satisfactory performance of the overtime work shall not exceed this amount unless
the Parties mutually agree to a higher amount in a written Amendment to this Agreement executed by both
Parties. Comp-time is not considered overtime and will not be approved for payment.
3.2.2. WTSC will reimburse for personnel overtime expenses at 150 percent of the officer's normal salary
rate phis SUB-RECIPIENT'S contributions to employee benefits, limited to the following:
• FICA
• Medicare
• Any portion of L &I that is paid by the employer(SUB-RECIPIENT)
• Retirement contributions paid by the employer(SUB-RECIPIENT) can be included if the contribution
is based on a percentage of their hours worked
Health insurance, or any other benefits not listed above, are not eligible for reimbursement.
The SUB-RECIPIENT will provide law enforcement officers with appropriate equipment(e.g.,vehicles,
radars, breath testers, etc.)to participate in the emphasis patrols.
3.2.3.Funding alterations are permitted as follows:Upon agreement by the regional TZM and all other
parties impacted by a proposed budget alteration,the allocation amounts may be increased or decreased
without amending the IAA. HVE grant funds are managed in a collaborative approach between the sub
recipient and the TZM.
These alterations must be requested through email communication between all involved parties, including the
TZM,and the WTSC Fiscal Analyst.
Funds within the same budget category only,can be increased and decreased across parties, so long as the
modified total does not exceed the regional total allocation per funding category.
3.2.4.These funds, designated for salaries and benefits, are intended to pay for the hourly overtime costs and
proportional amounts of fringe benefits of commissioned staff pursuing the activities described in the
statement of work. These funds may not be used for any other purpose for example any work required to
maintain a law enforcement commission including recertification trainings like firearm qualification.
3.3.SUMMARY OF PROJECT COSTS
Fundings break down into the following enforcement categories:
EMPHASIS PATROL
Impaired Driving Patrols
$10,500.00
(Section 402, CFDA 20.600)
Distracted Driving Patrols
$3,500.00
(Section 402, CFDA 20.600)
Seat Belt Patrols
$0.00
(Section 405b,CFDA 20.616)
Motorcycle Safety
$2,000.00
(164 Funds, CFDA 20.608)
3.3.1. 'rhe funds issued under this Agreement are only to be used for the specified category and shall not be
commingled between categories.
APPLICABLE STATE AND FEDERAL TERMS AND CONDITIONS:
4. 1"AtlTICI[-A 110-' I.F..(_)f`[€tIIL"N'['S AiN1) C ONDITIONS
For each of the overtime emphasis patrols listed in the Statement of Work,the SUB-RECIPIENT will follow
all protocols detailed in the"Multijurisdictional High Visibility Enforcement Protocols,"which will be
provided by the WTSC. Exceptions to these protocols must be pre-approved by the WTSC prior to the
emphasis patrol(s).
5. PERFORMANCE STANDARDS
Participating law enforcement officers working overtime hours are expected to make a minimum of three
self-initiated contacts per hour of enforcement.The WTSC recognizes that some contacts may result in time-
consuming enforcement-related activities, and these activities are reimbursable. Other activities, such as
collision investigations or emergency response that are not initiated through emphasis patrol contact WILL
NOT be reimbursed.
6.ACTIVITY REPORTS
The SUB-RECIPIENT agrees to have all personnel who work HVE patrols submit an officer Emphasis
Patrol Logs to their regional TZM, or by other approved means, or by other pre-approved means,within 48
hours of the end of all shifts worked. These same logs will be associated with invoices as detailed in the
"BILLING PROCEDURE" section. Use of the Officer Activity Log in the WTSC's online grant
management system, WEMS, is required when the functionality is available in WEMS.
7. ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this Agreement shall
be made by the WTSC. `
S. AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the Parties in the form of a written request to
amend this Agreement. Such amendments shall only be binding if they are in writing and signed by
personnel authorized to bind each of the Parties. Changes to the budget, SUB-RECIPIENT'S Primary
Contact, and WTSC Program Manager can be made through email communication and signatures are not
required.
9. ALL WRITINGS CONTAINED HER1+11N
This Agreement contains all the terms and conditions agreed upon by the Parties. No other understandings,
oral or otherwise,regarding the subject matter of this Agreement shall be deemed to exist or to bind any of
the Parties hereto.
10.ASSIGNMENT
The SUB-RECIPIENT may not assign the work to be provided under this Agreement,in whole or in part,
without the express prior written consent of the WTSC, which consent shall not be unreasonably withheld.
The SUB-RECIPIENT shall provide the WTSC a copy of all third-party contracts and agreements entered
into for purposes of fulfilling the SOW. Such third-party contracts and agreements must follow applicable
federal, state, and local law, including but not limited to procurement law,rules, and procedures. If any of the
funds provided under this Agreement include funds from NHTSA, such third-party contracts and agreements
must include the federal provisions set forth in this Agreement in sections 34 through 42.
11. ATTORNEYS' FEES
In the event of litigation or other action brought to enforce the Agreement terms, each Party agrees to bear its
own attorney fees and costs.
12.BILLING PROCEDURE
The WTSC is currently developing functionality in WEMS to streamline enforcement activity and invoice
submission. The WTSC requires that this functionality be used for billing when available. Instructions and
requirements for using this functionality will be provided at a later date.
Prior to activity and invoice submission by the SUB-RECIPIENT in WEMS,the SUB-RECIPIENT shall
submit monthly invoices for reimbursement the TLM with supporting documentation, as WTSC shall
require. The TZM will submit all approved invoices to the WTSC via WEMS within 10 days of receipt.
All invoices for reimbursement must include the following (Note—this will likely change when the new
invoicing process is implemented.):
• Form A-19 provided by WTSC or its pre-approved equivalent. The hourly rate of each officer included
on the invoice must be identified.
• Emphasis Patrol Log for each officer.
■ WTSC's Overtime Log or the SUB-RE,CIPIENT's overtime approval sheets signed by the officer's
supervisor
Payment to the SUB-RECIPIENT for approved and completed work will be made by warrant or account
transfer by WTSC within 30 days of receipt of such properly documented invoices acceptable to WTSC.
Upon expiration of the Agreement,any claim for payment not already made shall be submitted within 45
days after the expiration date of this Agreement. All invoices for goods received or services performed on or
prior to June 30,2020, must be received by WTSC no later than August 10,2020.All invoices for goods
received or services performed between July 1, 2020, and September 30,2020,must be received by WTSC
no later than November 15,2020.
13. CONFIDENTIALITY/S,AFEGUARDING OF INFORMATION
The SUB-RECIPIENT shall not use or disclose any information concerning the WTSC, or information
which may be classified as confidential, for any purpose not directly connected with the administration of
this Agreement,except with prior written consent of the WTSC, or as may be required by law.
14. COST PRINCIPLES
Costs incurred under this Agreement shall adhere to provisions of 2 CFR Part 200 Subpart E.
15. COVEN AGAINST CONTINGENT FEES
The SUB-RECIPIENT warrants that it has not paid, and agrees not to pay,any bonus,commission,
brokerage, or contingent fee to solicit or secure this Agreement or to obtain approval of any application for
federal financial assistance for this Agreement. The WTSC shall have the right, in the event of breach of this
section by the SUB-RECIPIENT, to annul this Agreement without liability.
16. DISPUTES
16.1. Disputes arising in the performance of this Agreement,which are not resolved by agreement of the
Parties, shall be decided in writing by the WTSC Deputy Director or designee. This decision shall be final
and conclusive,unless within 10 days from the date of the SUB-RECIPIENT's receipt of WTSC's written
decision, the SUB-RECIPIENT furnishes a written appeal to the WTSC Director. The SUB-RECIPIENT's
appeal shall be decided in writing by the Director or designee within 30 days of receipt of the appeal by the
Director. The decision shall be binding upon the SUB-RECIPIENT and the SUB-RECIPIENT shall abide by
the decision.
16.2.Performance During Dispute. Unless otherwise directed by WTSC,the SUB-RECIPIENT shall
continue performance under this Agreement while matters in dispute are being resolved.
17. GOVERNANCE
17.1. This Agreement is entered into pursuant to and under the authority granted by the laws of the state of
Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform
to those laws.
17.2. in the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable
statute or rule,the inconsistency shall be resolved by giving precedence in the following order:
17.2.1.Applicable federal and state statutes and rules
17.2.2.Terms and Conditions of this Agreement
17.2.3. Any Amendment executed under this Agreement
17.2.4. Any SOW executed under this Agreement
17.2.5. Any other provisions of the Agreement, including materials incorporated by reference
18. INCOME
Any income earned by the SUB-RECIPIENT from the conduct of the SOW(e.g.,sale of publications,
registration fees,or service charges)must be accounted for, and that income must be applied to project
purposes or used to reduce project costs.
19.INDEMNIFICATION
19.1. To-the fullest extent permitted by law,the SUB-RECIPIENT shall indemnify and hold harmless the
WTSC, its officers,employees, and agents, and process and defend at its own expense any and all claims,
demands,suits at law or equity, actions, penalties,losses,damages,or costs of whatsoever kind ("claims")
brought against WTSC arising out of or in connection with this Agreement and/or the SUB-RECIPIENT's
pertorinance or failure to perform any aspect of the Agreement. This indemnity provision applies to all
claims against WTSC, its officers, employees, and agents arising out of, in connection with, or incident to
the acts or omissions of the SUB-RECIPIENT, its officers, employees, agents, contractors,and
subcontractors. Provided, however, that nothing herein shall require the SUB-RECIPIENT to indemnify and
hold harmless or defend the WTSC, its agents, employees, or officers to the extent that claims are caused by
the negligent acts or omissions of the WTSC,its officers, employees or agents; and provided further that if
such claims result from the concurrent negligence of(a)the SUB-RECIPIENT,its officers, employees,
agents, contractors, or subcontractors, and(b)the WTSC,its officers, employees,or agents, or involves those
actions covered by RCW 4.24.115,the indemnity provisions provided herein shall be valid and enforceable
only to the extent of the negligence of the SUB-RECIPIENT, its officers,employees, agents, contractors, or
subcontractors.
19.2.The SUB-RECIPIENT waives its immunity tinder Title 51 RCW to the extent it is required to
indemnify, defend, and hold harmless the WTSC,its officers, employees, or agents.
19.3.The indemnification and hold harmless provision shall survive termination of this Agreement.
20. IN'I)f:PENI)ENT CAPACITY
The employees or agents of each Party who are engaged in the performance of this Agreement shall continue
to be employees or agents of that Party and shall not be considered for any purpose to be employees or
agents of the other Party.
21. INSURANCE COVERAGE
21.1. The SUB-RECIPIENT shall comply with the provisions of Title 51 RCW,Industrial Insurance,if
required by law.
21.2. If the SUB-RECIPIENT is not required to maintain insurance in accordance with Title 51 RCW,prior
to the start of any performance of work under this Agreement, the SUB-RECIPIENT shall provide WTSC
with proof of insurance coverage (e.g.,vehicle liability insurance,private property liability insurance,or
commercial property liability insurance),as determined appropriate by WTSC,which protects the SUB-
RECIPIENT and WTSC from risks associated with executing the SOW associated with this Agreement.
22. LICENSING,ACCREDITATION,AND REGISTRATION
The SUB-RECIPIENT shall comply with all applicable local, state, and federal licensing, accreditation,and
registration requirements and standards necessary for the performance of this Agreement. The SUB-
RECIPIENT shall complete registration with the Washington State Department of Revenue, if required, and
be responsible for payment of all taxes due on payments made under this Agreement.
23. RECORDS MAINTENANCE
23.1.During the term of this Agreement and for six years thereafter,the SUB-RECIPIENT shall maintain
books,records,documents, and other evidence that sufficiently and properly reflect all direct and indirect
costs expended in the performance of the services described herein. These records shall be subject to
inspection, review,or audit by authorized personnel of the WTSC,the Office of the State Auditor, and
federal officials so authorized by law. All books,records, documents,and other material relevant to this
Agreement will be retained for six years after expiration. The Office of the State Auditor, federal auditors,
the WTSC, and any duly authorized representatives shall have full access and the right to examine any of
these materials during this period.
23.2. Records and other documents, in any medium, furnished by one Party to this Agreement to the other
Party,will remain the property of the furnishing Party,unless otherwise agreed. The receiving Party will not
disclose or make available this material to any third Parties without first giving notice to the furnishing Party
and giving them a reasonable opportunity to respond. Each Party will utilize reasonable security procedures
and protections to assure that records and documents provided by the other Party are not erroneously
disclosed to third Parties.
24. RIGHT OF INSPECTION
The SUB-RECIPIENT shall provide right of access to its facilities to the WTSC or any of its officers, or to
any other authorized agent or official of the state of Washington or the federal government, at all reasonable
times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this
Agreement. The SUB-RECIPIENT shall make available information necessary for WTSC to comply with
the right to access, amend, and receive an accounting of disclosures of their Personal Information according
to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) or any regulations enacted or
revised pursuant to the HIPAA provisions and applicable provisions of Washington State law. The SUB-
RECIPIENT shall upon request make available to the WTSC and the United States Secretary of the
Department of Health and Human Services all internal policies and procedures,books, and records relating
to the safeguarding, use,and disclosure of Personal Information obtained or used as a result of this
Agreement.
25. RIGHTS IN DATA
25.1. WTSC and SUB-RECIPIENT agree that all data and work products (collectively called"Work
Product")pursuant to this Agreement shall be considered works made for hire under the U.S. Copyright Act,
17 USC §101 et seq.,and shall be owned by the state of Washington. Work Product includes,but is not
limited to,reports, documents,pamphlets, advertisement, books,magazines, surveys, studies, computer
programs, films,tapes,sound reproductions,designs,plans, diagrams,drawings, software,and/or databases
to the extent provided by law. Ownership includes the right to copyright,register the copyright, distribute,
prepare derivative works,publicly perform,publicly display, and the ability to otherwise use and transfer
these rights.
25.2.If for any reason the Work Product would not be considered a work made for hire under applicable law,
the SUB-RECIPIENT assigns and transfers to WTSC the entire right,title, and interest in and to all rights in
the Work Product and any registrations and copyright applications relating thereto and any renewals and
extensions thereof.
25.3. The SUB-RECIPIENT may publish, at its own expense, the results of project activities without prior
review by the WTSC,provided that any publications (written,visual, or sound) contain acknowledgment of
the support provided by NHTSA and the WTSC. Any discovery or invention derived from work performed
under this project shall be referred to the WTSC,who will determine through NHTSA whether patent
protections will be sought,how any rights will be administered, and other actions required to protect the
public interest.
26. SAVINGS
In the event funding from state, federal, or other sources is withdrawn,reduced, or limited in any way after
the effective date of this Agreement and prior to completion of the SOW under this Agreement,the WTSC
may terminate the Agreement under the "TERMINATION FOR CONVENIENCE" clause,without the 30-
day notice requirement. The Agreement is subject to renegotiation at the WTSC's discretion under any new
funding limitations or conditions.
27. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held
invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect
without the invalid provision, if such remainder conforms to the requirements of applicable law and the
fundamental purpose of this Agreement, and to this end the provisions of this Agreement are declared to be
severable.
28. SITE SECURITY
While on WTSC premises, the SUB-RECIPIENT, its agents, employees, or sub-contractors shall conform in
all respects with all WTSC physical,fire,or other security policies and applicable regulations.
29.TAXES
All payments of payroll taxes,unemployment contributions,any other taxes, insurance, or other such
expenses for the SUB-RECIPIENT or its staff shall be the sole responsibility of the SUB-RECIPIENT.
30. TERMINATION FOR CAUSE
If the SUB-RECIPIENT does not fulfill in a timely and proper manner its obligations under this Agreement
or violates any of these terms and conditions,the WTSC will give the SUB-RECIPIENT written notice of
such failure or violation, and may terminate this Agreement immediately. At the WTSC's discretion,the
SUB-RECIPIENT may be given 15 days to correct the violation or failure. In the event that the SUB-
RECIPIENT is given the opportunity to correct the violation and the violation is not corrected within the 15-
day period,this Agreement may be terminated at the end of that period by written notice of the WTSC.
31. T1"RN1INATioN FOR C ONV EN1F NCE
Except as otherwise provided in this Agreement, either Party may terminate this Agreement,without cause
or reason,with 30 days written notice to the other Party. If this Agreement is so terminated,the WTSC shall
be liable only for payment required under the terms of this Agreement for services rendered or goods
delivered prior to the effective date of termination.
32. TREATMENT OF ASSETS
32.1.Title to all property furnished by the WTSC shall remain property of the WTSC. Title to all property
furnished by the SUB-RECIPIENT for the cost of which the SUB-RECIPIENT is entitled to be reimbursed
as a direct item of cost under this Agreement shall pass to and vest in the WTSC upon delivery of such
property by the SUB-RECIPIENT. Title to other property,the cost of which is reimbursable to the SUB-
RECIPIENT under this Agreement, shall pass to and vest in the WTSC upon (i) issuance for use of such
property in the performance of this Agreement, or(ii)commencement of use of such property in the
performance of this Agreement, or(iii)reimbursement of the cost thereof by the WTSC in whole or in part,
whichever first occurs.
32.2. Any property of the WTSC furnished to the SUB-RECIPIENT shall,unless otherwise provided herein
or approved by the WTSC,be used only for the performance of this Agreement.
32.3. The SUB-RECIPIENT shall be responsible for any loss or damage to property of the WTSC which
results from the negligence of the SUB-RECIPIENT or which results from the failure on the part of the
SUB-RECIPIENT to maintain and administer that property in accordance with sound management practices.
32.4.If any WTSC property is lost, destroyed, or damaged, the SUB-RECIPIENT shall immediately notify
the WTSC and shall take all reasonable steps to protect the property from further damage.
32.5. The SUB-RECIPIENT shall surrender to the WTSC all property of the WTSC upon completion,
termination, or cancellation of this Agreement.
32.6. All reference to the SUB-RECIPIENT under this clause shall also include SUB-RECIPIENT's
employees, agents, or sub-contractors.
33. WAIVER
A failure by either Party to exercise its rights under this Agreement shall not preclude that Party from
subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement.
APPLICABLE CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS(23
CFR PART 1300 APPENDIX A):
34. BUY AMERICA ACT
The SUB-RECIPIENT will comply with the Buy America requirement(23 U.S.C. 313)when purchasing
items using federal funds. Buy America requires the SUB-RECIPIENT to purchase only steel,iron,and
manufactured products produced in the United States,unless the Secretary of Transportation determines that
such domestically produced items would be inconsistent with the public interest, that such materials are not
reasonably available and of a satisfactory quality,or that inclusion of domestic materials will increase the
cost of the overall project contract by more than 25 percent.In order to use federal funds to purchase foreign
produced items,the WTSC must submit a waiver request that provides an adequate basis and justification,
and which is approved by the Secretary of Transportation.
35. DERARMFNT AND SUSPENSION
Instructions for Lower Tier Certification
35.1. By signing this Agreement, the SUB-RECIPIENT(hereinafter in this section referred to as the"lower
tier participant") is providing the certification set out below and agrees to comply with the requirements of 2
CFR part 180 and 23 CFR part 1300.
35.2. The certification in this section is a material representation of fact upon which reliance was placed
when this transaction was entered into.If it is later determined that the lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the federal government,the
department or agency with which this transaction originated may pursue available remedies,including
suspension and/or debarment.
35.3.The lower tier participant shall provide immediate written notice to the WTSC if at any time the lower
tier participant learns that its certification was erroneous when submitted or has become erroneous by reason
of changed circumstances.
35.4. The terms covered transaction, debarment, suspension, ineligible, lower tier,participant,person,
primary tier,principal, and voluntarily excluded, as used in this clause,have the meanings set out in the
Definitions and Covered Transactions sections of 2 CFR part 180.
35.5.The lower tier participant agrees by signing this Agreement that it shall not knowingly enter into any
lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, declared ineligible,or voluntarily excluded fi•om participation in this covered
transaction,unless authorized by NHTSA.
35.6. The lower tier participant further agrees by signing this Agreement that it will include the clause titled
"Instructions for Lower Tier Certification" including the"Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction,"without modification,in all lower
tier covered transactions and in all solicitations for lower tier covered transactions, and will require lower tier
participants to comply with 2 CFR part 180 and 23 CFR part 1300.
35.7.A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9,subpart 9.4,
debarred, suspended, ineligible, or voluntarily excluded from the covered transaction,unless it knows that
the certification is erroneous. A participant may decide the method and frequency by which it determines the
eligibility of its principals, Each participant may, but is not required to,check the List of Parties Excluded
from Federal Procurement and Non-procurement Programs.
35.8.Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
35.9.Except for transactions authorized under paragraph 35.5. of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for
debarment under 48 CFR part 9, subpart 9.4, suspended,debarred, ineligible, or voluntarily excluded From
participation in this transaction, the department or agency with which this transaction originated may
disallow costs, annul or terminate the transaction,issue a stop work order, debar or suspend you,or take
other remedies as appropriate.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered
Transactions
35.10. The lower tier participant certifies,by signing this Agreement, that neither it nor its principals are
presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any federal department or agency.
35.11. Where the lower tier participant is unable to certify to any of the statements in this certification,such
participant shall attach an explanation to this Agreement.
36.THE DRUG-FREE WORKPLACE. ACT OF 1988 (4I tI.S.C. 8103)
36.1. The SUB-RECIPIENT shall:
36.1.1. Publish a statement notifying employees that the unlawful manufacture,distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace, and shall specify the actions that
will be taken against employees for violation of such prohibition.
36.1.2.Establish a drug-free awareness program to inform employees about the dangers of drug abuse in the
workplace; the SUB-RECIPIENT's policy of maintaining a drug-free workplace; any available drug
counseling, rehabilitation, and employee assistance programs;and the penalties that may be imposed upon
employees for drug violations occurring in the workplace.
36.1.3. Make it a requirement that each employee engaged in the performance of the grant be given a copy of
the statement required by paragraph 36.1.1. of this section.
36.1.4.Notify the employee in the statement required by paragraph 36.1.1. of this section that,as a condition
of employment under the grant, the employee will abide by the terms of the statement,notify the employer of
any criminal drug statute conviction for a violation occurring in the workplace no later than five days after
such conviction, and notify the WTSC within 10 days after receiving notice from an employee or otherwise
receiving actual notice of such conviction.
36.1.5. Take one of the following actions within 30 days of receiving notice under paragraph 36.1.3. of this
section,with respect to any employee who is so convicted:take appropriate personnel action against such an
employee, up to and including termination, and/or require such employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for such purposes by a federal, state,or local
health, law enforcement, or other appropriate agency.
36.1.6.Make a good faith effort to continue to maintain a drug-free workplace through implementation of all
of the paragraphs above.
37. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT(FFATA)
In accordance with FFATA,the SUB-RECIPIENT shall, upon request,provide WTSC the names and total
compensation of the five most highly compensated officers of the entity, if the entity in the preceding fiscal
year received 80 percent or more of its annual gross revenues in federal awards,received $25,000,000 or
more in annual gross revenues from federal awards, and if the public does not have access to information
about the compensation of the senior executives of the entity through periodic reports filed under section
13(a) or 15(d)of the Securities Exchange Act of 1934 or section 6104 of the Internal Revenue Code of 1986.
38. FEDERAL LOBBYING
38.1. The undersigned certifies, to the best of his or her knowledge and belief,that:
38.1.1.No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to
any person for influencing or attempting to influence an officer or employee of any agency,a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any federal contract,the making of any federal grant,the making of any federal loan,the
entering into of any cooperative agreement, and the extension, continuation, renewal,amendment,or
modification of any federal contract, grant, loan, or cooperative agreement.
38.1.2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency,a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this federal
contract, grant, loan, or cooperative agreement,the undersigned shall complete and submit Standard Form-
LLL, Disclosure Form to Report Lobbying, in accordance with its instructions.
38.1.3. The undersigned shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers(including sub-contracts, sub-grants, and contracts under grant,
loans, and cooperative agreements), and that all sub-recipients shall certify and disclose accordingly.
38.2.This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or entering
into this transaction imposed by Section 1352,'ritle 31,U.S. Code.Any person who fails to file the required
certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each
such failure.
39. NONDISCRIMINATION Title VI 42 U.S.C. & 20004 et seg.)
39.1.During the performance of this Agreement, the SUB-RECIPIENT agrees:.
39.1.1.To comply with all federal nondiscrimination laws and regulations, as may be amended from time to
time.
39.1.2.Not to participate directly or indirectly in the discrimination prohibited by any federal non-
discrimination law or regulation, as set forth in Appendix B of 49 CFR Part 21 and herein.
39.1.3.To permit access to its books,records, accounts, other sources of information, and its facilities as
required by the WTSC, USDOT, or NHTSA.
39.1.4. That,in the event a contractor/funding recipient fails to comply with any nondiscrimination
provisions in this contract/funding Agreement, the WTSC will have the right-to impose such
contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to
withholding payments to the contractor/funding recipient under the contract/agreement until the
contractor/funding recipient complies, and/or cancelling,terminating, or suspending a contract or funding
agreement,in whole or in part.
39.1.5. To insert this clause, including all paragraphs, in every sub-contract and sub-agreement and in every
solicitation for a sub-contract or sub-agreement that receives federal funds under this program.
40. POLITICAL ACTIVITN' (HATCII ACT)
The SUB-RECIPIENT will comply with provisions of the Hatch Act(5 U.S.C. 1501-1508),which limit the
political activities of employees whose principal employment activities are funded in whole or in part with
federal funds.
41. PRO111111'110N ON IJSING GRXNT FUNDS TU CHECK FOR 1-IELiNII,J" L)"SAGE
The SUB-RECIPIENT will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or
to create checkpoints that specifically target motorcyclists. This Agreement does not include any aspects or
elements of helmet usage or checkpoints, and so Fully complies with this requirement.
42. STATE LOBBYING
None of the funds under this Agreement will be used for any activity specifically designed to urge or
influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal
pending before any state or local legislative body. Such activities include both direct and indirect(e.g.,
"grassroots") lobbying activities, with one exception. This does not preclude a state official whose salary is
supported with NHTSA funds from engaging in direct communications with state or local legislative
officials, in accordance with customary state practice,even if such communications urge legislative officials
to favor or oppose the adoption of a specific pending legislative proposal.
43. DESIGNATED CONTACTS
The following named individuals will serve as designated contacts for each of the Parties for all
communications,notices, and reimbursements regarding this Agreement:
The Contact for the SUB-RECIPIENT is:, The Contact for WTSC is:
Brigham Schulz Jerry Noviello
Brigham.schulz@cityoffederalway.com jnoviello@wtsc.wa.gov
253-835-6743 360-725-9897 ext.
44.AUTHORITY TO SIGN
The undersigned acknowledgment that they are authorized to execute this Agreement and bind their
respective agencies or entities to the obligation set forth herein.
IN WITNESS WHEREOF, the parties have executed this Agreement.
Federal Way Police Deipartment
//—
Signature
'Anoy
Printed Name
.1 —e*'&*= 06
Title
Date
WASHINGTON TRAFFIC SAFETY COMMISSION
signatA
Printed Name
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Tide
IL
Date
COUNCIL MEETING DATE: January 7,2020 ITEM#:--�
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: AGREEMENT BETWEEN THE WASHINGTON TRAFFIC SAFETY COMMISSION(WTSC)AND THE
FEDERAL WAY POLICE DEPARTMENT TO PROVIDE GRANT FUNDING FOR TRAFFIC ENFORCEMENT
POLICY QUESTION: Should the City of Federal Way/Federal Way Police Department accept$19,000.00 from
the WTSC for DUI, Distracted Driving, and Motorcycle Safety enforcement?
COMMITTEE:PARKS,RECREATION,HUMAN SERVICES&PUBLIC MEETING DATE:
SAFETY COUNCIL COMMITTEE(PRHS&PSC) December 10,2019
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: LIEUTENANT B. SCHULZ DEPT: Police
Attachments:
1. PRHS&PSC Memo
2. Agreement Between the WTSC and the Federal Way Police Department
Options Considered:
1. Accept Proposal
2. Reject Proposal
MAYOR'S RECOMMENDATION: 1—Accept Proposal add JJJ
MAYOR APPROVAL: 7 IRECTOR APPROVAL: /24c,
Comm tree non
Initial/Date Initial/Date
COMMITTEE RECOMMENDATION: "I move to forward the Agreement between the WTSC and the Federal Way
Police Depcirh7z t to the January 7, 2020 Cn7 il, zser�t gen a for approval."
Inmittee Chair Committee ember Cotnmi ember
PROPOSED COUNCIL MOTION: `I move approval of the Agreement between the WTSC and the Federal F ay
Police Department and authorize Chief Andy Hwang to sign said agreement."
i8LLOH To 13C:(.MI'LL7L/)BYCITY CLERKS OI-FI(:F)
COUNCIL ACTIO
' APPROVEIg 0 L`r
011UZO COUNCIL BILL#
LJ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED—11/2016 RESOLUTION#
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: December 10, 2019
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Interagency Agreement between the Washington Traffic Safety Commission and
the Federal Way Police Department
The Federal Way Police Department enforces traffic laws throughout the city to reduce
collisions, traffic related crime, and make our streets safer. This is completed by utilizing our day
to day staffing level. However, increasing the number of officers on patrol will yield better
enforcement results and likely have a larger and longer lasting impact on traffic issues that affect
our citizens.
The Washington Traffic Safety Commission (WTSC) partners with the United States Department
of Transportation (USDOT) and the National Highway Traffic Safety Administration(NHTSA)
to offer an excellent opportunity for multijurisdictional high visibility emphasis (HVE)patrols
throughout the year with funding from a grant. The goal is to reduce traffic related deaths and
serious injuries through education of impaired driving, occupant protection, speeding, and
distracted driving HVE patrols throughout the state. Simply put, this agreement would allow the
City of Federal Way to put more of its police officers on the road with these traffic enforcement
goals while knowing it will be reimbursed for the overtime expense.
The areas of enforcement the agreement emphasizes are impaired driving, seat belt use,
distracted driving, motorcycle safety, and Target Zero Teams (DUI). This interagency agreement
is very similar to what the city had last year.
1