1-PW 2020 Council Retreat
11/23/2021 Planning for the FuturePublic Works Department 2020 City Council Retreat 1
11/23/2021 Working Towards Our FutureIn Progress Public Works 2
In Progress: Internally Working 3 Many long term employees•Strong sense of pride in individuals work•Planning for transitions due to staff retirements•Realignment of Managers and Supervisors
•Staff Cross Training Program•Towards Our Future
•Increased Staff efficiency in both design and review of Capital ProjectsReduced printing and reproduction costsBluebeamInspection Fees: $524,936Plan Check Fees: $202,8562019 Accrued
Revenue (excluding December):Inspection Fees: $286,571Plan Check Fees: $100,0002019 Budgeted Revenue:Towards Our FutureIn Progress: Internally Working 4 for plan reviews and Capital
ProgramBlueBeamConversion to •Billed Revenue covered position cost–Inspector Staffing
•Towards Our FutureIn Progress: Externally Working 5 Public Education•Solid Waste Recycling Events•Public Works Week
•Towards Our FutureIn Progress: Externally Working 6 City Center Access Project•Adaptive Control Project•Conversion of streetlights to LED
•Towards Our FutureIn Progress: Externally Working 7 Traffic Impact and Concurrency Programs•Pacific Highway Corridor Projects
•decline in road ratingsIncreased funding is projected as adequate only to stop theMinimum of 70% collected used for residential streetsAll used towards the Streets Overlay ProgramNew
Revenue Starting in 2021: $1,500,000 per yearNew 2020 Revenue: $375,000 Towards Our FutureIn Progress: Externally Working 8 Solid Waste Utility Tax towards overlay program
•Sets strategic goals for Surface Water Management7 Year Plan programming Capital Program Towards Our FutureIn Progress: Externally Working 9 Updating Surface Water Comprehensive Plan
•Towards Our FutureIn Progress: Externally Working last two yearsPublic Works secured over $8,180,900 in grants the •for the last two yearsDepartment Grant Application Success Rate is
70%
Public Works Planning for Our Future 11
Challenges 12 Functionally obsolete maintenance facility•Internal-
Challenges traveling publicExisting staff completes as part of other tasks or when hazard to Hours spent on Litter Control: Over 2,400Litter Related: 656Total Citizen Requests: 2,171Allocated
Positions for Litter Control: 0Public Works in 2019 13•Inadequate maintenance staffing for given priorities•Internal-
Challenges All but one had over 10 years of serviceCombined 103.6 years of service to the City7 retirements between 2018 and 2019 within Public Works 14 Staff retirements•Internal-
Challenges 15 Available support from IT / GIS•Internal-
Challenges Overlay Program funded at $3,000,000 per year (starting 2021)through City FundsCapital Program funded at approximately $2,000,000 per year 16$1.5 Billion-Current Transportation
CIP is +/•External-
Challenges 17 displays, etc.have fixed lifespans such as video detection, LED No reserves to fund items that –Signal infrastructure •requestsfunding levels will take 87 years to fund
current At current –Neighborhood Street Lighting Program •upgrades to current standards or replacementsNo funding for –Arterial / Collector Street Lighting •infrastructure and continued
new problemscompliance of existing -Both non–ADA Transition Plan •External-
Challenges or approximately 3 dedicated years at current staffing levelsRepresents over 56,400 labor hours of deferred maintenanceOver 1,700 staff initiated open maintenance tasks 632
open citizen requests 18 Deferred maintenance•External-
Challenges availableLoss of productivity due to repairs, replacement, and equipment not Instances of thefts occurring while staff presentOver $100,000 in theft and damages in the last
two years 19 Maintenance Yard Thefts•External-
Challenges Incurred Cost: Approximately $127,000Amended Budget: $69,2002019 Budget: $39,200 20 Copper Wire Thefts•External-
Public Works Planning for Our Future 21
Planning for the Future 22 Develop Policy Guidance on deferred maintenance•programDevelop and implement initial litter control •Begin Planning for new Maintenance Yard•1 Year Recommendations
Planning for the Future 23 Expand litter control program•Develop reserve program for street lighting system•Develop reserve program for signal infrastructure•Develop funding to restore
Overlay Program•FacilityComplete construction of new Maintenance •5 Year Recommendations
Planning for the Future 24 Develop sustainable funding for capital programs•programDevelop sustainable funding for street light •Develop and implement ADA Transition Plan•10 Year Recommendations
11/23/2021 Planning for the Future Public Works Department 25