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AG 20-019 - Sound Transit RETURN TO: PW ADMIN EXT: 2700 ID#: x.(121 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT/DIV: PUBLIC WORKS/ 2. ORIGINATING STAFF PERSON:T 00AIY t EXT: ;flw 3. DATE REQ.B flrallwl 3. TYPE OF DOCUMENT(CHECK 6NEJ: ❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT(AG#): )if INTERLOCAL ❑ OTHER 4. PROJECT NAME: fl 0 I 5. NAME OF CONTRACTOR: Sjdj& T ADDRESS:filar < VCi4iall 5 Cn �j�°f TELEPHaNE: i - _�y 7 E-MAIL: FAX: SIGNATURE NAME: C 1ZVrc Jju s 6. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS CFW LICENSE# BL,EXP. 12/31/_ -f UBI# EXP. 7. TERM: COMMENCEMENT DATE: G (C( � COMPLETION DATE: PG4C` 4k '3�, loll 8. TOTAL COMPENSATION:$ `26[X&Gtr (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED: ❑YES ❑NO IF YES,$ PAID BY: ❑CONTRACTOR ❑CITY RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT)OR ❑RETAINAGE BOND PROVIDED ❑ PURCHASING: PLEASE CHARGE TO: NI 9. DOCUMENT/CONTRACT REVIEW INI'I'1, 1%1 REVIEWED INITIAL/DATE APPROVED PC PROJECT MANAGER Tb 9 17 ❑ DIVISION MANAGER DEPUTY DIRECTOR fir{`DaL'CTOR D RLSIc!,'1ANAGEMENT (IFAPPLICABLE) *LAW DEPT 10. COUNCIL APPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE: A11A COMMITTEE APPROVAL DATE: SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: A,4 � 11. CONTRACT SIGNATURE ROUTING f ❑ SENT TO VENDOR/CONTRACTOR DATE SENT:4XIN5ES, �/ DATE RECD: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATEEXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFIQATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (INCLUDE DEPT.SUPPORT STAFF IF NECESSARY AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN ADVANCE IF COUNCIL APPROVAL IS NEEDED.) INITIAL/DATE SIGNED ❑ FINANCE DEPARTMENT ❑ LAw DEPT X SIGNATORY( Sr L/MfoAl 7 0 CITY CLERK pr ASSIGNED AG# A r ❑ SIGNED COPY RETURNED DATE SENT: S7 S- 'Y ❑RETURN ONE ORIGINAL COMMENTS: A EXECUTE" 'ORIGINALS _ax0 F L o rvr1crtrFio,/ �c� If.al� Task Order 3 Pursuant to the PROJECT ADMINISTRATION AGREEMENT BETWEEN THE CITY OF FEDERAL WAY AND SOUND TRANSIT FOR THE TACOMA DOME LINK EXTENSION PROJECT(GA 0167-18) This Task Order is issued under the Project Administration Agreement between the City of Federal Way (City)and Sound Transit executed on February 27,2019 (GA 0167-18) (Agreement). This Task Order establishes the scope,schedule, and budget for services provided by the City to support Sound Transit in critical coordination activities through the completion of environmental review. The City agrees to perform the services in the manner set forth in this Task Order. The terms and conditions of the Project Administration Agreement are incorporated by reference into this Task Order. This Task Order shall be effective as of the date signed by Sound Transit. Project Description. Work during the environmental review phase will support Sound Transit's development of Draft and Final Environmental Impact Statements(DEIS/FEIS)and the refinement of the design as Sound Transit responds to comments received during the environmental scoping period and works to avoid, minimize,or develop mitigation strategies for impacts identified. This Task Order consists of the Operations and Maintenance Facility South (OMF South) project being advanced by Sound Transit for the purposes of planning, design, and construction. In addition,the City will work with Sound Transit to identify permits required resulting from potential implementation of the OMF South project as well as relevant City code requirements and any potential for code requirements that may be in conflict with the proposed projects. The OMF South Scope of Work is included as Attachment 1. • The Schedule for the project is included as Attachment 2. The Cost Estimate for the project scope of work is included as Attachment 3. The authorized representatives of the parties have agreed to the term of this Task Order by signing below: For the CLU of Federa'i Way �* 1 or Snuncf Frans t sAAature Signatur;11 �'! Prin ed Name Printed Name Title Title Date Date GA 0167-18 Task Order 3 Page 1 Tacoma Dome Link Extension Project Sound Transit and the City of Federal Way Attachment 1: OMF South Scope of Work. Task 1: Project Administration 1.1. Coordination and Communication. The key purpose of coordination and communication during this phase is to work collaboratively with Sound Transit on planning and design issues for the OMF South project. Activities include participating in regularly scheduled (as needed bi-weekly or monthly) project coordination meetings with Sound Transit and preparing for and/or following up on key topics to advance resolution of issues. Also included is identification of and discussion regarding projects and/or proposals (e.g., utility, public works projects, or private development projects)that present partnership opportunities or the potential to conflict with the project. Deliverables • Attend Sound Transit project coordination meetings. 1.2. Management and Administration. The key purpose of this task is to provide accurate and timely project administration. This task will be continuous throughout the duration of this phase and includes the City's work necessary to set up and prepare quarterly invoicing, monitoring and reporting progress, preparing for future Project phases, and providing overall project coordination. Deliverables Provide quarterly invoicing and progress reporting and on-going project management activities. 1.3,A rem ements. The key purpose of this task is to interface with Sound Transit and provide for timely approval of task orders and other relevant agreements that may be identified as required or desired during the course of this phase of the Project. In the event other agreements are identified for completion during this phase of the Project,this task will be used by the City for all coordination and other activities associated with such agreements, letters of concurrence,or other instruments. Deliverables • The City will work with Sound Transit to develop a Task Order for future phases of the project. This work is anticipated to occur near the end of the SEPA environmental review process. Task 2: Design and Document Review 2.1. Coordination of City Environmental Document Review. As a cooperating agency with Sound Transit,the City will be afforded the opportunity to review an administrative draft of the OMF South Project's Draft EIS and provide feedback on the same to Sound Transit. Sound Transit will notify the City two (2)to four(4)weeks in advance of providing project environmental documents to the City and the City will perform a review of the EIS and return unified and coordinated comments from all relevant City departments within twenty one (21) days. If for any reason the City requires additional review time the City will notify Sound Transit GA 0167-18 Task Order 3 Attachment 1 Tacoma Dome Link Extension Project Page 1 Sound Transit and the City of Federal Way as soon as possible. Sound Transit will only provide additional time if it does not impact the schedule. This activity will cover review of two separate environmental documents—a DEIS and subsequent HIS for the CMF South Project, which will be prepared pursuant to SEPA. Reimbursement pursuant to the terms of the Project Administration Agreement for this activity will only be approved for time spent by the City's Designated Representative (or his or her designee for this activity)who will be charged with consolidating and reviewing all City comments as part of preparing a set of unified City comments to provide to Sound Transit. No reimbursement of individual subject matter experts or technical staff at the City will be approved as part of this activity. Deliverables • Review and provision of consolidated City comments, including all relevant discipline groups, of the OMF South Project's Draft EIS and Final EIS. 2.2. Review of Other Proiect Documents. This task includes City discipline review for project documents prepared in support of the EIS process, including technical memoranda,feasibility studies, basis of design reports, or other documents prepared for which City review is desired by Sound Transit in order to efficiently advance project development. The City will perform its review of documents and will provide consolidated comments back to Sound Transit based on their review and within the timeline requested by Sound Transit,which will be commensurate with the length and complexity of the document being reviewed. If for any reason the City requires additional review time the City will notify Sound Transit as soon as possible. 2.3. Over the Shoulder (OTS) Design Review. The key purpose of OTS review during this phase is to ensure that the OMF South Project design is consistent with City codes and regulations. Close coordination,through the regularly scheduled meetings referenced in 1.1 and additional meetings as needed,will be necessary to advance, review, and communicate design developments with project team members and to seek feedback or concurrence from the City. 2.4. Formal Submittals. This phase of the Project will likely include three formal design submittals; an "Interim" conceptual design submittal taking place during the DEIS preparation process,an "Advanced"conceptual design submittal, and a Preliminary Engineering(PE) design submittal taking place during the HIS preparation process. As part of these submittals,City staff will review the conceptual design submittal and associated reference drawings, as well as other information submitted as part of the basis of design. City review of formal submittals is intended to ensure that the Project design is consistent with City codes and regulations, Sound Transit will notify the City two (2)to four(4) weeks in advance of providing design review packages to the City and the City will perform a review of the packages and return unified and coordinated comments from all relevant City departments within thirty(30) days. If for any reason the City requires additional review time the City will notify Sound Transit as soon as possible. GA 0167-18 Task Order 3 Attachment 1 Tacoma Dome Link Extension Project Page 2 Sound Transit and the City of Federal Way Deliverables • Submit consolidated and coordinated comments on the "Interim" conceptual design submittal,the "Advanced"conceptual design submittal, and the PE conceptual design submittals. Task 3:Preliminary Permitting Coordination 3.1. Establish Permit Process. A key activity during this project phase is to jointly develop and approve a preliminary permitting plan that supports the project schedule and provides the City with the information and time needed to provide approvals. City and Sound Transit staff will work together to establish mutually agreeable procedures and to streamline processes where possible. Deliverables • The City will work with Sound Transit to develop a mutually agreeable preliminary permitting plan. Task 4:Support Project-related Public Outreach Efforts 4.1. Participate inPlarining Public Outreach Efforts. Under this task,the City will provide assistance to Sound Transit, as required, in planning outreach activities to local stakeholders. This may include strategizing about effective outreach, identifying communities where efforts should be targeted, assisting in preparing materials, and other assistance, as requested. GA 0167-18 Task Order 3 Attachment 1 Tacoma Dome Link Extension Project Page 3 Sound Transit and the City of Federal Way Attachment 2:Project Schedule 1441rN .. ..i tt..j.!'„>n}}.µiY.k 6 ...m•+.. ` '�.tM'^i�ll �UYd'"�4b ` ...1�..,:11%;��1f��\%��sh.r ��c,. Task Start Month I End Month i Designated Representative(s)Attendance at Meetings with August 2019 ^ December 2021 Sound Transit Staff 1.0 Project Administration 1.1 Coordination and Communication August 2019 December 2021 1.2 Management and Administration August 2019 December 2021 1.3 Agreements August 2019 December 2021 2.0 Design and Document Review 2.1 Review of Project Environmental Documents Review Draft Environmental Impact Statement (DEIS) March 2020 April 2020 Review Final Environmental Impact Statement(FEIS) January 2021 February 2021 2.2 Review of other Project Documents August 2019 December 2021 2.3 Over the Shoulder(OTS) Design Review August 2019 December 2021 2.4 Formal Submittals Conceptual Engineering Submittal February 2020 March 2020 Advanced Conceptual (ACE) Design Submittal November 2020 December 2020 Preliminary Engineering Design Submittal April 2021 May 2021 3.0 Support Project-related Public Outreach Efforts 3.1 Participate in Planning Public Outreach Efforts August 2019 December 2021 [te:s:are current as of Task Order execution, but are subject to change. ST will keep the City apprised of schedule changes by means of a "lookahead"schedule,which be updated on a regular basis. GA 0167-18 Task Order 3 Attachment 2 Tacoma Dome Link Extension Project Page 1 Sound Transit and the City of Federal Way Attachment 3. Cost Estimate Total Labor Task Hours Rate O/H Rate Total 1. Project Management and Administration 1.1 Coordination and Communication 180 $140.26 Incl $25,247 1.2 Management and Administration 180 $140.26 Incl $25,247 1.3 Agreements 90 $140.26 Incl $12,623 2. Design and Document Review 2.1 Review of Project Environmental Documents 80 $140.26 Incl $11,221 2.2 Review of Other Project Documents 180 $140.26 Incl $25,247 2.3 OTS Design Review 265 $140.26 Incl $37,169 2.4 Formal Submittals 550 $140.26 Incl $77,143 4. Preliminary Permitting Coordination 180 $140.26 Incl $25,247 S. Public Involvement 60 $140.26 Incl $8,416 Subtotal 1765 $247,558.90 Project Contingency $24.755.89 Total Estimated Cost $272,315 GA 0167-18 Task Order 3 Attachment 3 Tacoma Dome Link Extension Project Page 1 Sound Transit and the City of Federal Way