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2020-01-21 Council MIN - Regular CITY OF ::A� Federal Way CITE' COUNCIL REGULAR MEETING MINUTES Council Chambers - City Hall January 21, 2020 — 6:30 p.m. 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 6:38 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Susan Honda, Councilmember Lydia Assefa-Dawson,Councilmember Jesse Johnson,Councilmember Hoang Tran, Councilmember Mark Koppang, Councilmember Martin Moore, and Councilmember Linda Kochmar. City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney. 2. PLEDGE OF ALLEGIANCE Mayor Ferrell asked local Federal Way St. Luke's Boy Scout Troup#307 to lead the flag salute. 3. PRESENTATIONS a. Police Department- Promotional Swearing-In Ceremonies Police Chief Andy Hwang introduced and provided a brief background on the three officers who have been promoted. He announced Officer Shaun Daniels and Officer Casey Krusey have been promoted to Lieutenant and Lt. Ray Bunk has been promoted to Commander. Mayor Ferrell administered the oaths of office and congratulated the officers. b. Proclamation— National Mentoring Month —January 2020 Deputy Mayor Honda read and presented the proclamation to Jennifer Youngblood, Operations and Programs Manager and Susan Rund, Mentor Recruiter representing Communities in Schools. Ms. Youngblood and Ms. Rund accepted the proclamation and thanked the Mayor and Council for both recognizing the importance of mentoring in schools and the city's support over the years. Ms. Rund and her mentee both spoke to illustrate the importance and their powerful friendship and connection developed over six years together in the program. c. Youth Commission Update Iris Hamilton, Youth Commission Chair, was joined by the other members of the Youth Commission to present an update on the Commission and their successes including a scholarship program and volunteering at city events. Federal Way City Council Regular Minutes Page I of 11 January 21, 2020 d. Mayor's Emerging Issues and Report Appointment of new State Representative Councilmember Jesse Johnson Mayor Ferrell reported the King and Pierce County Councils met jointly at Cit Hall on January 13 and unanimously voted to appoint Jesse Johnson to fill the 30t District State Representative seat vacated by Kristine Reeves. Mayor Ferrell and Councilmembers congratulated Councilmember Johnson and collectively stated they look forward to working with him in this new role. Councilmember Johnson stated it has been an honor to serve the community as the youngest elected Councilmember in city history, and is looking forward to continuing to work for the the 30th District as a State Representative in Olympia. He is working with the Mayor and Deputy Mayor on a transition plan as he will step down from his role as City Councilmember. City Council Annual Retreat Mayor Ferrell announced the Annual City Council Retreat is scheduled for Saturday, February 1, 2020 at Dumas Bay Centre. The doors open at 8:00 am; the meeting begins at 8:30 a.m. The agenda for the meeting is currently being finalized and will be published prior to the meeting. Community Events Mayor Ferrell reported on his attendance at recent events in the community including the release event on January 10 at the PAEC for the Up for Growth report on under production in Washington State. Up for Growth National Coalition mission is to improve quality of life for working families and individuals and creates communities that are accessible and affordable for all. He also attended the Washington State Supreme Court Arguments regarding Sewer/Water Tax in Olympia on January 16; he noted it was an interesting process and the city is hopeful for a positive decision in 3-6 months. The Mayor recently held a Facebook Live Town Hall Meeting on January 17 which was a good opportunity to hear from people; this will be posted on his Facebook and the city YouTube channel. Mayor Ferrell announced the city would have two spring Neighborhood Connection meetings; and reported on the successful MLK Jr.Annual Food Drive at area grocery stores. He gathered along with Councilmember, Commissioners and volunteers to collect food for the Senior Center. He thanked organizer Jeri-Lynn Clark and the grocery stores for supporting the event. He noted the recent 13th Korean American Day Celebration was held at the PAEC on January 18 and showcased many talented groups. He thanked Thomas Jefferson High School students and the Diversity Commission for the amazing MLK Jr. celebration on Monday, January 20 also held at the PAEC. e. Council Committee Reports Federal Way City Council Regular Minutes Page 2 of 11 January 21, 2020 Finance, Economic Development Regional Affairs Committee (FEDRAC) Councilmember Tran reported the first meeting will be January 28 at 4:30 p.m. in the Hylebos Conference Room. Lodging Tax Advisory Committee (LTAC) Councilmember Assefa-Dawson noted the meeting is scheduled for tomorrow. Land Use/Transportation Committee (LUTC) Councilmember Koppang reported on the first LUTC meeting of the year which included a sidewalk completion project near Dash Point Road and Sacajawea Middle School. Other items discussed were panhandling signage and airport issues.The next meeting will be the first Monday of February. Parks/Recreation/Human Services/Public Safety Committee (PRHSPS) Councilmember Johnson provided a brief reported noting the meeting was canceled due to the weather. Items which are time sensitive are on tonight's agenda and the remaining items will be held over for the February meeting including the quarterly crime update provide by Chief Hwang. Regional Committees Report (PIC) Public Issues Committee for Sound Cities Deputy Mayor Honda reported the Public Issues Committee meeting for Sound Cities, which represents 38 cities excluding Seattle was canceled. The next meeting would be February 12. Deputy Mayor Report Deputy Mayor Honda noted the current vacancies for the city volunteer commissions including Arts, Civil Service, Diversity, Parks and Recreation, and Youth Commission. Applications will be reviewed on January 31. Applications and more information are on the city website or contact the City Clerk's Office. She further reported on the Board of Health meeting she attended which is forwarding five (5) Resolutions to the State. She encouraged everyone to attend the upcoming Council Retreat at Dumas Bay Centre on Saturday, February 1; doors open at 8:00 a.m. 4. CITIZEN COMMENT Dana Hollaway asked the city to relocate the school zone/speed limit signs located near the Twin Lakes Fred Meyers on 21St Ave S, in order to make them more visible. Sai Sarnineni raised concerns regarding youth homelessness and unaccompanied minors. She shared that she would like to see the city direct investments towards youth shelters. Federal Way City Council Regular Minutes Page 3 of 11 January 21, 2020 Gary Grant raised concerns about the roundabout in his neighborhood. He also expressed his desire for a citizen oversight committee. He asked the Mayor's office to respond to his concerns directly. Mayor Ferrell asked for Mr. Grant to clarify the concern and noted his office will follow up with staff. Betty requested the Police Department receive more training around how to interact with people with disabilities. 5. CONSENT AGENDA a. Minutes: January 7, 2020 Regular and Special Meeting b. S Dash Point Road Improvements— Bid Award c. 2019 Storm Pipe Repair Phase 2— Bid Award d. Industrial Park Parking Restrictions and Tow Away Zones—pulled and approved separately. Councilmember Assefa-Dawson pulled item d. DEPUTY MAYOR HONDA MOVED APPROVAL OF ITEMS A THROUGH C ON THE CONSENT AGENDA; COUNCILMEMBER KOPPANG SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Kochmar yes Councilmember Tran yes d. Industrial Park Parking Restrictions and Tow Away Zones Councilmember Assefa-Dawson asked how the determination was made for which types of signs to use on the sides of the street. Jason Kennedy, Senior Traffic Engineer and Rick Perez, City Traffic Engineer noted there was input from the community and businesses, as well as visibility and availability of parking taken into consideration. Mr. Kennedy noted this is a proposed change, not currently a budgeted item. In response to additional questions regarding education of drivers (commercial and residential) in the area, Public Works Director EJ Walsh stated his department works in conjunction with Police Department with education for a period of time in the area before they issue tickets. DEPUTY MAYOR HONDA MOVED APPROVAL OF CONSENT AGENDA ITEM D; COUNCILMEMBER ASSEFA-DAWSON SECOND. The motion passed unanimously as follows: Federal Way City Council Regular Minutes Page 4 of 11 January 21, 2020 Deputy Mayor Honda yes Councilmember Koppang yes Councilmember Assefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Kochmar yes Councilmember Tran yes 6. PUBLIC HEARING a. Regarding Adoption and Extension of Interim Land Use Regulations and Official Controls for the Provision of Telecommunications Facilities within the City Mayor opened the Public Hearing at 7:38 p.m. City Attorney Ryan Call provided a brief staff report. Mr. Call provided background on the Small Wireless Interim Zoning Ordinance which was adopted in January 2019. Council is authorized to renew interim zoning ordinances for additional six-months periods if the City Council holds a public hearing and adopts findings of fact. He noted the Federal Communications Commission (FCC) passed regulations which multiple jurisdictions have appealed and are currently pending before the Ninth Circuit Court of Appeals and believes it is in the public interest to delay adoption of final regulations until the federal courts provide further direction. Taking final action before this case law is settled would not an efficient use of public resources to adopt permanent regulations when the law is not settled. No citizen comment was received. COUNCILMEMBER KOPPANG MOVED TO CLOSE THE PUBLIC HEARING;COUNCILMEMBER TRAN SECOND. The motion passed unanimously a follows: Deputy Mayor Honda yes Councilmember Koppang yes Councilmember Assefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Kochmar yes Councilmember Tran yes Mayor Ferrell noted the action would take place under the Ordinance portion of the agenda. 7. COUNCIL BUSINESS a. 2020-2021 Council Committee Assignments Deputy Mayor Honda was pleased to report she worked with the Councilmembers for the appointments she presents tonight and believes these Committees will make great teams. • Finance, Economic Development & Regional Affairs Committee (FEDRAC) Chair Hoang Tran, Member Mark Koppang, and Member Linda Kochmar • Land Use & Transportation Committee (LUTC) Chair Mark Koppang, Member Hoang Tran, Member Martin Moore • Parks, Recreation, Human Services, Public Safety Committee (PRHSPS) Chair Linda Kochmar, Member Lydia Assefa-Dawson, Member Jesse Johnson Federal Way City Council Regular Minutes Page S of 11 January 21, 2020 • Lodging Tax Advisory Committee (LTAC) Chair Lydia Assefa-Dawson COUNCILMEMBER KOPPANG MOVED APPROVAL OF THE COUNCIL COMMITTEE APPOINTMENTS AS PRESENTED; COUNCILMEMBER ASSEFA-DAWSON SECOND.The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Kochmar yes Councilmember Tran yes b. Teamsters Collective Bargaining Agreement City Attorney Ryan Call presented the proposed negotiated one-year agreement. The city is currently in the middle of a compensation study and the Teamsters have a clause in their contract to be included in the study. The proposal includes a 2.5% COLA which is .5% more than non-represented employees. This proposed agreement would cover the period of January 1, 2020 to December 31, 2020, and Teamster members have ratified the terms of this agreement subject to Council approval. Mr. Call stated the total increase for 2020 is$52K and the total cost of this contract is$2.12M. DEPUTY MAYOR HONDA MOVED APPROVAL OF THE PROPOSED 2020 COLLECTIVE BARGAINING AGREEMENT WITH THE TEAMSTERS LOCAL UNION NUMBER 763; COUNCILMEMBER KOPPANG SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Kochmar yes Councilmember Tran yes C. Ratification of Amendments to the Countywide Policies Regarding School Siting Principal Planner Margaret Clark provided a staff report asking the Council to ratify the amendments to the Countywide Planning Policies(CPPs)adopted by the King County Council regarding best practices when working with schools to build new schools and school facilities with the Urban Growth Area. Ms. Clark explained the ratification process and summarized the proposed amendments. Councilmembers thanked Ms. Clark for the information in her presentation. In response to questions, Ms. Clark noted there are not currently any new school sites identified, the most recent school sites were remodels of existing sites. Councilmember Koppang, Chair of Land Use/Transportation Committee noted this item was reviewed, discussed and approved at the Council Committee level. COUNCILMEMBER KOPPANG MOVED APPROVAL OF THE MAYOR SENDING A LETTER TO KING COUNTY SUPPORTING THE PROPOSED AMENDMENTS TO THE COUNTYWIDE PLANNING POLICIES; COUNCILMEMBER ASSEFA-DAWSON SECOND. The motion passed Federal Way City Council Regular Minutes Page 6 of 11 January 21, 2020 unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Kochmar yes Councilmember Tran yes d. Regency Cleaners Amendment#4 for Police Uniform and Dry Cleaning Police Chief Andy Hwang provided a brief staff report on this item requesting Council approval to extend the contract term through June 30, 2020 for uniform dry cleaning. COUNCILMEMBER KOCHMAR MOVED APPROVAL OF THE PROPOSED AMENDMENT FOR THE REGENCY CLEANERS AMENDMENT#4 FOR POLICE UNIFORM AND DRY CLEANING AND AUTHORIZED THE MAYOR TO SIGN SAID AMENDMENT; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Kochmar yes Councilmember Tran yes e. After School Programs Contract with WA State Department of Commerce Community Services Manager Sarah Bridgeford provided a staff report regarding entering into an agreement with the Washington State Department of Commerce for grant funding totaling $142,500 to support after school programing. Ms. Bridgeford noted there is a short turnaround time on this contract which needs to be signed by tomorrow. She stated the contracts are currently being negotiated with the Boys and Girls Club of King County ($70,716); Phenomenal She ($35,892), and EI Centro de la Raza ($35,892). These funds will support expansion of current after school programs and bring new programs to Federal Way which will focus on improved school attendance,on-time grade advancement, post-secondary education and/or training programs; increased employment and education attainment; improved attention skills, and improved basic grade level in core subjects. Councilmembers thanked Ms. Bridgeford for the presentation and asked clarifying questions. Ms. Bridgeford responded this is one time funding, not ongoing. Councilmember Koppang disclosed he is a Board Member for Boys and Girls Club and will be recusing himself from this item. COUNCILMEMBER KOCHMAR MOVED APPROVAL OF THE PROPOSED AGREEMENT FOR AFTER SCHOOL PROGRAMS CONTRACT WITH WA STATE DEPARTMENT OF COMMERCE AND AUTHORIZED THE MAYOR TO EXECUTE SAID AMENDMENT; COUNCILMEMBER MOORE SECOND. The motion passed 6-0 with one recused as follows: Deputy Mayor Honda yes Councilmember Koppang recused CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Kochmar yes Councilmember Tran yes Federal Way City Council Regular Minutes Page 7 of 11 January 21, 2020 f. Human Services General Fund Strategies Community Services Manager Sarah Bridgeford provided a brief staff reportforthis item. She noted the Council adopted strategies in 1996 and have largely remained the same structure since that time. Ongoing discussions have taken place focusing on the need for addressing homelessness and youth violence in the community. The recommendation is to include focus on youth violence prevention and homelessness as well as addressing access, inclusion, and equity across all service. Due to the available funding, it is not recommended to create new funding targets at this time. Ms. Bridgeford referred to the packet materials presented to combine strategies into three after evaluating how programs fit within them and updated language to be in alignment with practice and goals. She presented the following updated strategies: o Strategy-1: Address basic needs including housing, health and hunger o Strategy2: Promote individual and community safety through prevention, intervention and crisis services o Strategy 3_ Promote services that foster stability and self-sufficiency for families and individuals Council thanked Ms. Bridgeford for the information and presentation and asked clarifying questions. Mr. Bridgeford stated the while the intent of the Human Services Commission is to request increase funding to meeting increasing needs,this is not the budget component; this process is setting the strategies used to review applications. She noted the city will continue to partner with organizations and entities which support these strategies, and develop a more in-depth Human Services strategic plan on a five-year cycle coinciding with the City's Community Development Block Grant(CDBG) Consolidated Plan. COUNCILMEMBER KOCHMAR MOVED APPROVAL OF THE PROPOSED HUMAN SERVICES GENERAL FUND STRATEGIES; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Kochmar yes Councilmember Tran yes g. Janitorial Services Contract Facilities Manager Jason Gerwen provided a background and staff report on the bid for janitorial services which was accepted on December 6, 2019. Mr. Gerwen noted four (4) quotes were received and after review and background investigation, staff is recommending awarding the contract to SMS Cleaning. COUNCILMEMBER KOCHMAR MOVED APPROVAL OF THE PROPOSED AGREEMENT AND AUTHORIZED THE MAYOR TO EXECUTE SAID AGREEMENT; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Federal Way City Council Regular Minutes Page 8 of 11 January 21, 2020 Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Kochmar yes Councilmember Tran yes 8. ORDINANCES First Reading a. Council Bill #7731 Adopting and Extending Interim Land Use Regulations and Official Controls for the Provision of Telecommunications Facilities within the City/APPROVED #20-883 AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO THE ADOPTION OF INTERIM LAND USE REGULATIONS AND OFFICIAL CONTROLS PURSUANT TO RCW 35A.63.220 AND EXTENSION PURSUANT TO RCW 36.70A.390 TO CONTROL THE PROVISION OF TELECOMMUNICATION FACILITIES WITHIN THE CITY The staff report was previously presented by Ryan Call, City Attorney, during the Public Hearing, Council Item 6a. No citizen comment was received. City Clerk Stephanie Courtney read the ordinance title into the record. COUNCILMEMBER KOPPANG MOVED TO SUSPEND CITY COUNCIL RULE 2.2(H)TO ALLOW FIRST READING AND ENACTMENT OF THE ORDINANCE IN ONE MEETING;COUNCILMEMBER ASSEFA-DAWSON SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Kochmar yes Councilmember Tran yes COUNCILMEMBER KOPPANG MOVED APPROVAL OF THE PROPOSED ORDINANCE; COUNCILMEMBER TRAN SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Kochmar yes Councilmember Tran yes Second Reading/Enactment b. Council Bill #772 North Lake Management District Number 2 Establishing Assessments and Penalties/APPROVED #20-884 AN ORDINANCE OF THE CITY OF FEDERAL WAY,WASHINGTON, ESTABLISHING THE TIME OF PAYMENT, INTEREST, AND PENALTIES TO BE IMPOSED ON DELINQUENT ANNUAL SPECIAL ASSESSMENTS FOR THE NORTH LAKE MANAGEMENT DISTRICT NUMBER 2. City Clerk Stephanie Courtney read the ordinance title into the record. Federal Way City Council Regular Minutes Page 9 of 11 January 21, 2020 COUNCILMEMBER KOPPANG MOVED APPROVAL THE PROPOSED ORDINANCE; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Kochmar yes Councilmember Tran yes 9. COUNCIL REPORTS Councilmember Kochmar expressed her pleasure to be back on the City Council. She and Deputy Mayor Honda have been talking with Erica Norton who is looking to start a youth facility for homelessness. She wants to see the eight soccer fields at Celebration Park be converted to artificial turf fields and other changes which will allow more use of the city parks. She plans to be vocal in her opposition of locating the Sound Transit Operations and Maintenance Facility(OMF)in Federal Way. Councilmember Moore reported on family health issues and thanked the nurses in the community and at St. Francis Hospital. Councilmember Koppang expressed appreciation to the Diversity Commission, Thomas Jefferson High School Black Student Union, and Youth Commission for the Martin Luther King (MLK) Jr. Celebration and Food Drive. All involved did a great job and the result was fantastic. Councilmember Tran thanked Deputy Mayor Honda for asking him to serve on two Council Committees. He wished everyone in attendance a good Lunar New Year and shared an anecdote regarding the fact it is not only the Chinese New Year. Councilmember Johnson reported he is unsure of when he will be resigning and which meeting will be his final Council Meeting. He thanked the community for the honor of serving and plans to work with Mayor Ferrell and Deputy Mayor Honda to ensure a smooth transition. Councilmember Assefa-Dawson shared Sound Cities Association appointed her to the Puget Sound Regional Council (PSRC) Economic Development District Board (EDDB) and the Regional Law, Safety and Justice Committee (RLSJC). She is eager to serve and find opportunities to put Federal Way on the map within our region. She wished Councilmember Johnson the best as a State Representative and looks forward to continuing to work with him. She welcomed Councilmember Kochmar to the Council and looks forward to working with her. Deputy Mayor Honda thanked staff for their work during the previous exceptionally cold week and recognized their work to keep the roads clear and open the emergency shelters that served over twenty individuals each night. She thanked the Youth Commission for their attendance and for the work they do which has exceeded original expectations. She attended the MLK Jr. Celebration and thanked Thomas Jefferson High School for the event as well as the volunteers who helped with the food drive at the grocery stores. She announced the Point in Time Count was scheduled for January 24 at 2:00 a.m. She concluded by thanking Councilmember Johnson for his service on Council and wished him luck in Olympia. 10. EXECUTIVE SESSION • Collet+" e BaFgainin Ur-SUant to RCW-42-30--14n'"�canceled Potential , 'tigatieRtc�-RCS-a2n.i�canceled Federal Way City Council Regular Minutes Page 10 of 11 January 21, 2020 11. ADJOURNMENT There being nothing further on the agenda; the regular meeting was adjourned at 8:31 p.m. Attest: Stsphank� Courtney City C4,e, Approved by Council: Federal Way City Council Regular Minutes Page 11 of 11 January 21, 2020