AG 20-035 - King County Department of Metro Transit RETURN TO: PW ADMIN EXT: 2700 ID#:
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT/DIV: PUBLIC WORKS c -�%V i! t&-u v\ _
2. ORIGINATING STAFF PERSON: �7a,t0.�: �a� EXT: 3. DATE REQ. 13
3. TYPE OF DOCUMENT(CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ)
❑ PUBLIC WORKS CONTRACT Cl SMALL OR LIMITED PUBLIC WORKS CONTRACT
Cl PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMEN MENi`(AG#): X INTE`RLOCAL
OTHER Y9_ 'k _s l
4. PROJECT NAME: w\vv% \r�Ci tai` "a+�1 Tt 1 i ■'� C �r
5. NAME OF CONTRACTOR: R-4 CLX3 -!- Ds� �R �-® 1 �tt�.vt 1v Q's
AI)T7);U,SS: 20A Z>..S o L- -( TELEPHONE:2�D6- Ll� 'i5�k3
I;-M.-VL.- cks C tis i o FAX:
SIGNATURE NAME: 'CIS" \
6. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER
REFERENCED EXHIBITS ❑ PROOF OFAUTHORITYTO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
CFW LICENSE# --BIL,,EXP. 12/31/_ UBI# EXP. /—/-
7.
/7. TERM: COMMENCEMENT DATE: 'T 1 1 COMPLETION DATE: —j
8. TOTAL COMPENSATION:$ ?5t4, b (INCLUDE EXPENSES AND SALES TAX,IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑YES kNO IF YES,MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED: ❑YES I(NO IF YES,$ PAID BY. ❑CONTRACTOR ❑CITY
RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED
❑ PURCHASING: PLEASE CHARGE TO:
9. DOCUMENT/CONTRACT REVIEW INIT !D:� . REVIEWED INITIAL/DATE APPROVED
PROJECT MANAGER 1C7
DIVISION MANAGER Ocr ,WO
DEPUTY DIRECTORG
X DIRECTOR ?� j E Y
❑ RISK MANAGEMENT (IF APPLICABLE)
j4LAw DEPT
10. COUNCIL APPROVAL(IF APPLICABLE) SCHEDULED CONINIITTEE DATE: COMMITTEE APPROVAL DATE:
SCHEDULED COUNCIL DATE: 4 L COUNCIL APPROVAL DATE:
11. CONTRACT SIGNATURE ROUTING
❑ 7 � DATE REC'D: ZIZ0 12.0
SENTTO VENDOR/CONTRACTOR DATE SENT: _ C
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(INCLUDE DEPT.SUPPORT STAFF IF NECESSARY AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN ADVANCE IF COUNCIL APPROVAL IS NEEDED.)
INrrLk./DATE SIGNED
❑ FINANCE DEPARTMENT 4�-
LAW DEPT
IGNATORY(MA R DIRECTOR)
C c TY CLERK
❑ ASSIGNED AG# AGV
❑ SIGNED COPY RETURNED DATE SENT: L.
❑RETURN ONE ORIGINAL
CONUVIENT5:
EXECUTE"Zu ORIGINALS 11\ 1J\tikes Zh�- �e--lNL rL O
II?Ol8
COMMUTE TRIP REDUCTION IMPLEMENTATION AGREEMENT
between
King County Metro Transit Department
and
The City of Federal Way
This Commute Trip Reduction Program Agreement(the"Agreement") is entered into by and
between King County, a home rule charter county of the State of Washington,through its Metro
Transit Department(the"County") and the City of Federal Way(the"City"), either of which entity
may be referred to hereinafter individually as"Party"or collectively as the"Parties,"for the
purpose of implementing the Washington State Commute Trip Reduction Law of 1991.
WHEREAS,RCW 70.94.521 through RCW 70.94.555 (RCW)establishes the state's
leadership role, and the requirements and parameters to reduce traffic congestion,fuel use, and air
pollution through commute trip reduction programs,including transportation demand management
programs for growth and transportation efficiency centers ("GTEC") in Washington State; and
WHEREAS the County agrees to provide Transportation Demand Management("TDM")
services,primarily used to support local Commute Trip Reduction("CTR")programs to reduce air
pollution,traffic congestion and fuel consumption by encouraging commuters to use alternative
modes of transportation, such as buses, carpools,vanpools,bicycles, and walking, instead of driving
alone; and
WHEREAS the RCW requires local governments in those counties experiencing the
greatest automobile-related air pollution and traffic congestion to develop and implement CTR
Plans to reduce vehicle miles traveled per employee and drive alone commute trips; and
WHEREAS,the RCW also requires major employers to develop,implement and promote
employee transportation programs to encourage their employees to shift away from drive alone
commutes; and
WHEREAS,the City has within its jurisdictional boundaries one or more"major
employers"and is required by RCW 70.94.527 to develop and implement a CTR Plan; and
WHEREAS,the Parties hereto are authorized to enter into this Agreement pursuant to RCW
70.94.527(5); and
WHEREAS,King County Code Section 28.94.110 authorizes the King County Executive to
enter into agreements with state and local agencies for assistance in implementing the RCW; and
WHEREAS, CTR Plans developed by local jurisdictions are required to be coordinated and
consistent with the Work Plans of adjacent jurisdictions as well as applicable regional plans;and
2019—2021 Commute Trip Reduction Implementation Agreement
Between King County and the City of Federal Way
Page 1 of 13
Page 2
WHEREAS,the City and the County desire through this Agreement to implement the RCW
consistent with the statute and any applicable rules and regulations; and
WHEREAS,the City can achieve cost efficiencies and administrative consistency by
contracting with the County for CTR implementation; and
WHEREAS,the nature of work involved with supporting and monitoring implementation of
TMPs shares significant features with implementing CTR requirements at employer worksites; and
WHEREAS,this Agreement is entered into pursuant to the Interlocal Cooperation Act,
Chapter 39.34 RCW;
NOW THEREFORE,in consideration of the terms,conditions,mutual promises and
covenants set forth herein,the Parties agree as follows:
1. PURPOSE
The purpose of this Agreement is to establish a mechanism that will allow for certain tasks to be
undertaken by the County on behalf of the City to implement the City's obligations under the RCW
and provisions in the City's Transportation Code relating to CTR requirements and to set forth the
responsibilities of the Parties with respect to that objective.
2. DEFINITIONS
The following definitions shall apply for purposes of this Agreement:
"Administrative Representative"means the primary administrative contact for issues related to
this Agreement as designated in Section 9.2 of the Agreement.
"Commute Trip Reduction(CTR)Plan)"means a plan adopted by the City designed to increase
the proportion of non-drive-alone commute trips("NDAT") and reduce commute trip vehicle miles
traveled by employees.
"Affected Employer"means an employer required by RCW 70.94.521 and the City's CTR Plan to
implement a CTR program(see also"major employer").
"Commute Trip Reduction Program(CTR Program)" means a program designed by an
Affected Employer to reduce the proportion of drive alone commute trips and be consistent with the
rules established by the TDM Executive Board and TDM Technical Committee.
"CTR Funds"means state funds authorized by RCW 70.94.544 and Section 301 of the Natural
Resources biennial budget to help counties and cities implement commute trip reduction plans.
2019-2021 Commute Trip Reduction Implementation Agreement
Between King County and the City of Federal Way
Page 2 of 13
Page 3
"Major Employer"means a private or public employer that employs one hundred or more full-
time employees at a single worksite who are scheduled to begin their regular workday between 6:00
a.m. and 9:00 a.m. on weekdays for at least twelve continuous months during the year, as provided
in RCW 70.94.521 (herein also known as an"Affected Employer").
"State"is the Washington State Department of Transportation(WSDOT)unless otherwise noted.
3. DUTIES AND RESPONSIBILITIES
3.1 Provision of CTR Services. Metro Transit will perform the CTR services specified with
particularity in the Scope of Work(the"Work") set forth as Exhibits A, attached hereto and
incorporated herein by this reference.
3.2 Reimbursement of Costs. In accordance with the payment and billing provisions set forth
in Section 4 of this Agreement,the City will reimburse the County for undertaking the Work
pursuant to this Agreement.
3.3 Implementation of Strategies. The County agrees to implement the strategies and produce
the deliverables outlined in the City of Federal Way's WSDOT-approved Administrative
Work Plan in order to coordinate the development,implementation and administration of a
CTR Program or Plan.
3.4 Use of State Funds. The County agrees to use State funds provided as part of this
agreement in accordance with incentives guidance from WSDOT that the City will provide
to the County.
4. PAYMENT AND BILLING
4.1 Payment. The City will reimburse the County for the full costs associated with the
County's performance of the work pursuant to this Agreement.
4.2 Cost Estimate and Budget. A cost estimate and budget for work to be performed through
June 30,2021 is set forth in Exhibit A,which is attached hereto and incorporated herein by
this reference.
4.3 Invoices and Payment Process. The City shall make quarterly payments to the County for
Work performed pursuant to this Agreement upon receipt of detailed billing invoices from
the County. The City shall make payment to the County within thirty(30)days of receipt of
a billing invoice from the County. The County shall submit invoices and a quarterly
progress report to the City per the following schedule of fixed payments:
2019-2021 Commute Trip Reduction Implementation Agreement
Between King County and the City of Federal Way
Page 3 of 13
Page 4
CTR Invoice Submitted
Payment Fixed Payment No Earlier Than
1St Payment $4,333.50 September 30,2019
2nd Payment $4,333.50 December 31,2019*
3'd Payment $4,333.50 March 31,2020
4th Payment $4,333.50 June 30, 2020
5th Payment $4,333.50 September 30, 2020
6'Payment $4,333.50 December 31,2020*
7'Payment $4,333.50 March 31,2021
8th Payment $4,333.50 June 30,2021**
Total $34,668.00
* 2nd and 6th payment invoices to be submitted no later than January 31,2020 and
Jdrutlr-, 31, 2021, respectively.
a-:� &'h payment invoice to be submitted no later than July 7,2021.
The total contract amount shall not exceed$34,668.00.
4.5 Reimbursement of Pre-Termination Costs Incurred. In the event of termination
pursuant to the provisions of Section 7(Termination)of this Agreement,the City shall
reimburse the County for all costs payable under this Agreement that have been incurred up
to and including the effective date of termination.
5. WORK SCHEDULE AND PROGRESS REVIEW
5.1 Progress Reviews. The County shall submit a quarterly report of progress and anticipated
activities to jurisdiction representatives in a format prescribed by the City and in accordance
with State guidelines. On-going,periodic review of issues and materials will also be
conducted with the jurisdiction representatives.
5.2 State Evaluation Requirements. At the request of the City,the County will provide
information to the State for monitoring or evaluation activities.
6. EFFECTIVE DATE AND TERM OF AGREEMENT
This Agreement is effective from July 1,2019. The expiration date for purposes of performing
substantive work as described in Exhibit A(Scopes of Work) and for incurring costs is
June 30,2021, and for final accounting purposes is July 7,2021,unless the Parties agree to an
extension using the modification procedure provided in Section 8 (Changes and Modifications)of
this Agreement.
2019-2021 Commute Trip Reduction Implementation Agreement
Between King County and the City of Federal Way
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Page 5
7. TERMINATION
7.1 Termination for Default. Either Party may terminate this Agreement in the event the other
Party fails to perform a material obligation of this Agreement. Written notice of a Party's
intention to terminate this Agreement pursuant to this Subsection 7.1 shall be provided to
the other Party not less than fifteen(15)calendar days prior to the effective date of
termination.
7.2 Termination for Convenience. Either Party to this Agreement may terminate the
Agreement,in whole or in part, for convenience and without cause. Written notice of a
Party's intention to terminate this Agreement pursuant to this Subsection 7.2 shall be
provided to the other Party not less than thirty(30) days prior to the effective date of
termination.
7.3 County Funding and Termination for Non-Appropriation. Performance of any Work
undertaken by the County pursuant to this Agreement in advance of receiving
reimbursement by the City beyond the current appropriation year is conditioned upon the
appropriation by the County Council of sufficient funds to support the performance of the
work. Should such an appropriation not be approved,the Agreement shall terminate at the
close of the current appropriation year. The appropriation year ends on December 31 of
each year.
7.4 Termination Due to Loss of State Funding. If at any time during the Agreement period
the State acts to terminate,reduce,modify, or withhold CTR State Funds allotted to the City
pursuant to RCW 79.94.544 then either Party may terminate this Agreement by giving thirty
(30)days advance written notice to the other Party.
8. CHANGES AND MODIFICATIONS
Either Party may request changes to the provisions of this Agreement. Any such changes must be
mutually agreed upon and incorporated by written amendment to this Agreement. No variation or
alteration of the terms of this Agreement will be valid unless made in writing and signed by
authorized representatives of the Parties hereto.
9. NOTIFICATION AND IDENTIFICATION OF CONTACTS
9.1 Administrative Representatives. Both Parties shall designate an administrative
representative to act as the contact person for matters pertaining to this Agreement.
9.2 Contact Persons and Addresses.
For the County: Christi Masi. Lead Employer Business Program
King County Metro Transit
2019-2021 Commute Trip Reduction Implementation Agreement
Between King County and the City of Federal Way
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Page 6
201 S. Jackson St., KSC-TR-0411
Seattle,WA 98104-2615
(206)477-3843
For the City: Mr. Sarady Long, Senior Transportation Planning Engineer
City of Federal Way
33325 8th Avenue South
Federal Way,WA 98003
(253) 835-2743
9.3 Notice. Any notice or communication required or permitted to be given pursuant to this
Agreement shall be in writing and shall be sent postage prepaid by U.S.Mail,return receipt
requested,to the Parties' respective administrative representatives at the addresses identified
in Subsection 9.2 of this Agreement.
10. DISPUTE RESOLUTION PROCESS
The Parties, through their designated representatives identified in Subsection 9.2 of this
Agreement, shall use their best efforts to resolve any disputes pertaining to this Agreement that
may arise between the Parties. If these designated representatives are unable to resolve a
dispute, the responsible project managers of both Parties shall review the matter and attempt to
resolve it. If they are unable to resolve the dispute,the matter shall be reviewed by the
department directors of both Parties or his or her designee. The Parties agree to exhaust each of
these procedural steps before seeking to resolve disputes in a court of law or any other forum.
11. ALJDITING 0 F I3.ECO RDS, DOC UN1ENTS AND R.EI'ORTS
The State Auditor and any of its representatives shall have full access to and the right to examine
during normal business hours and as often as the State Auditor may deem necessary, all the records
of the City and the County with respect to all matters covered in this Agreement. Each Party to the
Agreement shall have similar access and rights with respect to the records of the other Party. Such
representatives shall be permitted to audit, examine, and make excerpts or transcripts from such
records and to make audits of all contracts, invoices,materials,payrolls, and records of matters
covered by this Agreement. The County shall require any subcontractors performing work on this
Agreement to grant the State, the State Auditor, and any of their representatives, comparable
audit rights as set forth in this Section. Such rights last for three(3)years from the date final
payment is made hereunder.
2019-2021 Commute Trip Reduction Implementation Agreement
Between King County and the City of Federal Way
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Page 7
12. INDEMNIFICATION AND HOLD HARMLESS
12.1 To the maximum extent permitted by law, each Party shall defend,indemnify and hold
harmless the other Party and all of its officials, employees,principals and agents from all
claims, demands, suits, actions, and liability of any kind,including injuries to persons or
damages to property,which arise out of, are connected with,or are due to any negligent acts
or omissions of the indemnifying Party,its contractors, and/or officials, employees, agents,
or representatives in performing work under this Agreement;provided,however,that if(and
only if)the provisions of RCW 4.24.115 apply and any such damages and injuries to
persons or property are caused by or result from the concurrent negligence of the City or its
contractors,officials, employees, agents, or representatives, and the County or its
contractors, officials, employees, agents, or representatives, each Party's obligation
hereunder applies only to the extent of the negligence of such Party or its contractors,
officials, employees, agents, or representatives. Each Party specifically assumes potential
liability for actions brought by its own employees against the other Party and for that
purpose each Party specifically waives, as to the other Party only and only to the extent
necessary to fulfill its obligations under this Agreement, any immunity under the Worker's
Compensation Act,RCW Title 51; and the Parties recognize that this waiver was the subject
of mutual negotiation and specifically entered into pursuant to the provisions of RCW
4.24.115,if applicable.
12.2 The City acknowledges it is solely responsible for its compliance with the CTR Act, and
for the adoption,implementation, and enforcement of any City ordinances, plans, and
programs related to the CTR Act. The City shall indemnify and hold the County
harmless from, and shall process and defend, at its own expense, any and all claims,
demands, suits at law or equity, actions,penalties, losses, damages, or costs arising out
of, in connection with, or incidental to any act or omission of the City or any of its
officers, employees, subcontractors or agents in adopting or enforcing any City
ordinances,plans and programs related to the CTR Act.
12.3 The Parties hereto acknowledge that the State of Washington is not liable for damage or
claims from damages arising from any act or omission of the County or the City under
this Agreement.
12.4 In the event any Party incurs attorney's fees, costs or other legal expenses to enforce
provisions of this section against the other Party, all such fees, costs, and expenses shall
be recoverable by the prevailing party.
2019-2021 Commute Trip Reduction Implementation Agreement
Between King County and the City of Federal Way
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13. LEGAL RELATIONS
13.1 No Third Party Beneficiaries. It is understood that this Agreement is solely for the
benefit of the Parties hereto and gives no right to any other person or entity.
13.2 No Partnership or Joint Venture. No joint venture, agent-principal relationship or
partnership is formed as a result of this Agreement. No employees or agents of one Party
or any of its contractors or subcontractors shall be deemed, or represent themselves to be,
employees or agents of the other Party.
13.3 Applicable Law. This Agreement shall be governed by and construed in accordance
with the laws of the State of Washington.
13.4 Jurisdiction and Venue. The King County Superior Court, situated in Seattle,
Washington, shall have exclusive jurisdiction and venue over any legal action arising
under this Agreement.
13.5 Mutual Negotiation and Construction. This Agreement and each of the terms and
provisions hereof shall be deemed to have been explicitly negotiated between, and
mutually drafted by,both Parties, and the language in all parts of this Agreement shall, in
all cases,be construed according to its fair meaning and not strictly for or against either
Party.
13.6 Severability. If any provision of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of the Agreement shall not be affected thereby if such
remainder would then continue to serve the purposes and objectives originally
contemplated by the Parties.
13.7 Waiver of Default. Waiver of any default shall not be deemed to be a waiver of any
subsequent default. Waiver of breach of any provision of this Agreement shall not be
deemed to be a waiver of any other or subsequent breach and shall not be construed to be
a modification of the terms of this Agreement unless stated to be such in writing, signed
by duly authorized representatives of the Parties, and attached to the original Agreement.
13.8 Assignment. Neither this Agreement, nor any interest herein,may be assigned by either
Party without the prior written consent of the other Party.
13.9 Binding on Successors and Assigns. This Agreement and all of its terms,provisions,
conditions, and covenants, together with any exhibits and attachments now or hereafter
made a part hereof, shall be binding on the Parties and their respective successors and
assigns.
13.10 Rights and Remedies. Both Parties' rights and remedies in this Agreement are in
addition to any other rights and remedies provided by law.
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Between King County and the City of Federal Way
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13.11 Entire Agreement. This Agreement embodies the Parties' entire understanding and
agreement on the issues covered by it, except as may be supplemented by subsequent
written amendment to this Agreement, and supersedes any prior negotiations,
representations or draft agreements on this matter, either written or oral.
13.12 Survival. The provisions of this Section 13 (Legal Relations) shall survive any
termination of this Agreement.
14. FORCE MAJEURE
Either Party to this Agreement shall be excused from performance of any responsibilities and
obligations under this Agreement, and shall not be liable for damages due to failure to perform,
during the time and to the extent that it is prevented from performing by a cause directly or
indirectly beyond its control, including,but not limited to: any incidence of fire, flood, snow,
earthquake, or acts of nature; strikes or labor actions; accidents, riots, insurrection,terrorism, or
acts of war; order of any court of competent jurisdiction or authorized civil authority
commandeering material, products, or facilities by the federal, state or local government; or
national fuel shortage; when satisfactory evidence of such cause is presented to the other Party to
this Agreement, and provided that such non-performance is beyond the control and is not due to
the fault or negligence of the Party not performing. In no event should this provision eliminate
the obligation of the City to make payment to the County for the Work performed pursuant to
this Agreement.
2019-2021 Commute Trip Reduction Implementation Agreement
Between King County and the City of Federal Way
Page 9 of 13
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15. COMPLIANCE WITH APPLICABLE LAWS
The Parties agree to comply with all applicable federal, state, and local laws,rules, and regulations,
including those pertaining to nondiscrimination and agree to require the same of any subcontractors
providing services or performing any of the Work using funds provided under this Agreement.
16. EXECUTION OF AGI&ENUM—COUNTERPARTS
This Agreement may be executed in two(2) counterparts, either of which shall be regarded for all
purposes as an original.
IN WITNESS WHEREOF,the Parties hereto have executed this Agreement as of the latest date
written below.
KING COUNTY CITY OF FEDERAL WAY
Departme of Metro Transit
By: By:
Chnstina O'Claire im Ferrell
Division Director MT Mobility Mayor
Date: ///I
v
Approved as to form by:
By: -011V'I/A�F-z
f o,f City Attorney
Date:
2019-2021 Commute Trip Reduction Implementation Agreement
Between King County and the City of Federal Way
Page 10 of 13
Page 11
Exhibit A
City of Federal Way
Commute Trip Reduction (CTR) Services for Affected Employers
Scope of Work
Period: July 1, 2019 through June 30,2021
The King County blended rate for billable hours is$59 for 7/1/2019-6/30/2020, and$64.09 for 7/1/2020-
6/30/2021.The estimated costs for the activities and outputs shown below are established at the average
of these two rate figures,which is $61.50 per hour, for the term of this agreement.
Strate-_y 1: Program Administration
Brief description Administer the program to meet state and city planning and
implementation objectives and requirements.
A, Administer the ciuplgy r site registration and inventory record-
keepingr Identify,notify,and register new sites into the program in
order to prepare them for their baseline surveys.Negotiate steps for
compliance with non-compliant worksites with the onboarding
component.
B, Maintain databask Luid ma tc_r Cile records on basic site
information for all sites.Provide the city and WSDOT with an
electronic copy of City's CTR-affected employers and ETCs, as
requested by the City or required by WSDOT.Keep website updated.
C. Administer,_or assist the City with administering, state and City
Activities and outputsla�ig and contracting_ processes: Perform general update and
implementation of the CTR Plan and ordinance, including
development and execution of implementation contract between King
County CTR Services,the City and their Administrative Work Plan;
and the CTR Final Report for the biennium.Provide quarterly report
information for City to complete state funds billing and reporting
requirements.Meet regularly with City staff to review activities,
current issues,ongoing challenges and accomplishments.Provide the
city with draft responses to inquiries by state CTR committees and
others,when warranted and as requested by the City. Conduct other
administrative activities as needed.
Potential issues and risks Outputs may be dependent on the actions of external organizations or
other external factors;unresponsive sites
A. 16 hours (2 sites at 8 hours each new site onboarding)
Anticipated Budget B. 65.7 hours (7.3 hours per site @ 9 sites)
Breakdown C. 48 hours (just over 2 hours per month for 24 months' admin
tasks)
Budget Estimate Strategy 1 TOTAL: 129.7 hours @ $61.50,rounded up to nearest ten dollars
_$7,977
2019-2021 Commute Trip Reduction Implementation Agreement
Between King County and the City of Federal Way
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Page 12
Strategy 2: Employer Proogram Development, Eng aacmcnt sand hlark0ing
Brief description Engage worksite ETCs with assistance,training, communications,
resources, and information to operate successful programs.
&,VainjW.Train all new employee transportation coordinators
"(ETCs)"(at existing and new worksites)to ensure that they
understand the requirements of the law,implementation strategies
and their sites' performance to date. Training classes can be taken
online and include basic ETC training and survey training as needed.
Update and maintain informational CTR website and other training
resources.
B. Marketing_Assistance: Assist ETCs with marketing of commute
programs and ensure they meet their program information
distribution requirements.
C.Prograni Assistance; Focusing primarily on sites that have not
made progress toward goal,conduct survey analyses,review program
summaries and make recommendations for program improvements.
D.Targeted Promotions: Identify highly congested employment
areas, corridors, industries,and/or sites that have not made progress
toward goals for targeted outreach.Actively work with ETCs to
Activities and outputs promote alternatives to drive-alone commuting at these locations or
sites.
(For C and D,the number and composition of worksites for such
shall be determined in consultation with city project manager,with
larger worksites generally receiving more focus and time than smaller
ones.)
E.Information Provision:Help ETCs become a major resource to
their employees by providing them with up-to-date commute
information,tools for communicating with employees,turnkey
commuter promotions, and opportunities to attend networking events.
Send transportation-related news and announcements via email to all
ETCs; coordinate and distribute electronic materials and information
for promotions such as Wheel Options and Bike Everywhere Month
and Day; and schedule,promote,engage speakers and invite ETCs to
employer network group meetings approximately 2-3 times per year.
F. Strategic Planning: Develop strategies to help ETCs communicate
and promote their programs to employees and achieve success with
their 2rograms.
Sites are non-responsive or unable to make resource investments in
Potential issues and risks program; ETCs are not given the time to use resources available to
market program to employees; sites non-responsive to events and
promotions.
A: 20 hours (3/hrs per site(7 ETC's)estimated for maintaining
and administering four(4)online training modules or classroom
Anticipated Budget training events and follow-up for new ETCs who need additional
Breakdown help; and updating website and other resources)
B: 27 hours(estimated at 3 hours each at 9 sites)marketing
assistance
C &D combined: 80 hours(9 hours per site for program
2019-2021 Commute Trip Reduction Implementation Agreement
Between King County and the City of Federal Way
Page 12 of 13
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assistance and up to(4) promotions
E: 32 hours (2 hrs/9 sites per month information and 1 network
group meeting per year(2 yrs)at 7 hours each)
F:27 hours (2 hours per site for strategic planning)
Budget Estimate Strategy 2 TOTAL: 186 hours @$61.50 per hour=$11,439
Strate v 3: Program measurement and reporting survey or alternate and em lover program
reports)
Track and notify employers of surveying and reporting requirements,
gather and manage survey and program report data, and provide
Brief description technical assistance for and administration of measurement/reporting
_activities and program review/modification as warranted.
Assist site representatives with:
(1)baseline survey and initial program development, for new sites;
(2)ongoing survey and program reporting for existing sites; and
(3)for worksites not making progress toward goal,review of the
existing program and recommendations for program modifications to
improve performance as warranted for existing sites.
This strategy includes sending survey and program notifications to all
Activities and outputs sites;reviewing and administering extensions and exemptions
requests; and setting up and assisting sites with paper and online
surveys and program reporting.Receive program report submittals
and manage/organize program report data.Negotiate steps for
compliance with non-compliant worksites.Maintain or edit report
formats as needed; database; and keep master file records on all sites.
Provide survey results and program reporting information to the
_ city/state and worksite.
Potential issues and risks Timely processing of survey and report data by WSDOT and
accuracy of tools and data;unresponsive sites; ETC turnover
Estimated at: 1) 16 hours(2 sites @ 8 hours/site)
Anticipated Budget 2) 180 hours(10 hours for surveys and 10 hours for programs for
Breakdown 9 sites)
3)52 hours (9 NG/NP sites @ 6 hours each,minus 1.5 hrs
general)
Budget Estimate Strategy 3 TOTAL: 248 hours at$61.50 =$15,254
Total CTR-Affected $34,668
Budget Amount-Not to
Exceed
2019-2021 Commute Trip Reduction Implementation Agreement
Between King County and the City of Federal Way
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